purchasing assistant

Civilized People

<div>
 <p>
  This is a full-time, 100% on-site role for a Purchasing Assistant located in the Hunts Point Market. The Purchasing Assistant will be responsible for creating and tracking purchase orders, supporting procurement activities, maintaining vendor relationships, tracking inventory, and monitoring supply levels. Ability to effectively communicate with internal teams and external suppliers is critical to the role.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Knowledge of Purchasing Processes, Purchasing, and Procurement
  </li>
  <li>
   Experience with creating and managing Purchase Orders
  </li>
  <li>
   Strong Communication skills for liaising with vendors and internal teams
  </li>
  <li>
   Detail-oriented and able to manage multiple tasks efficiently
  </li>
  <li>
   Proficiency in SageX3 is a plus
  </li>
  <li>
   Prior experience in supply chain management in the food industry is advantageous
  </li>
 </ul>
</div>


Purchasing Assistant

Victoria College

<div><div><div><h2 class="jobSectionHeader"><b>Position Summary</b></h2></div>
<div><p>The Purchasing Department is recruiting for one Purchasing Assistant to work 30 hours per week. This position is responsible for providing assistance to the Director of Purchasing, maintaining bid files, processing requisitions, purchase orders and change orders when needed in specialized software and maintaining purchase data in Excel spreadsheets.</p><p><b><br>
This position is benefits eligible.</b></p><b>
About Our Institution</b><p>
Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:</p><ul><li>
Academic Support &amp; Student Success</li><li>
Allied Health</li><li>
Career &amp; Technical Education</li><li>
Arts, Humanities, &amp; Social Sciences</li><li>
Science, Mathematics, Engineering, &amp; Physical Education</li></ul>
Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.<br>
<br>
<b>Living in the Area</b><br>
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties &amp; Responsibilities</b></h2></div>
<p></p><div><ul><li>Provide excellent customer service to all vendors, community constituents, and employees.</li><li>
Maintains all purchasing files required for bids files and contracts for Victoria College.</li><li>
Assist and answer basic questions regarding VC&rsquo;s liability insurance.</li><li>
Process requisitions, purchase orders, and change orders in specialized software.</li><li>
Captures purchasing data into Excel spreadsheets for future bid needs.</li><li>
Distributes all bid information to prospective vendors</li><li>
Sets up new vendors and maintains vendor database.</li><li>
Assist Director of Purchasing with managing P-Cards and assisting employees with questions and access.</li><li>
May supervise student workers when necessary.</li><li>
Performs duties within the State and Federal Purchasing regulations with knowledge of standards, policy and procedures;</li><li>
Other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div><br>
<p></p><div><ul><li>High School diploma or GED required;</li><li>
Associate Degree in Professional Office Technology, Business, Accounting or related field preferred;</li><li>
Three years administrative assistant experience required with strong customer service skills;</li><li>
Proficiency in all Microsoft Office programs; with emphasis on excel;</li><li>
Ability to safeguard sensitive or confidential information from intentional or unintentional disclosure;</li><li>
Effective oral and written communication skills;</li><li>
Skill in proofreading materials to ensure accuracy;</li><li>
Ability to use a 10 key calculator and basic office equipment;</li><li>
Ability to independently identify and undertake tasks to support efficient operation of the College;</li><li>
Ability to establish and maintain effective working relationships;</li><li>
Ability to learn and utilize specialized software;</li><li>
Ability to organize multiple tasks and meet deadlines, plus ability to adapt to changing priorities.</li></ul></div></div></div><p></p>
<br><div></div><div><div><div><p>Positions that work 30 hours to 39 hours receive full-time health benefits from ERS and receive a prorated amount of leave benefits from Victoria College.<br>
<br>
This category is eligible to participate in our TRS retirement plan.</p></div></div></div>

LUXURIOUS VISION INTERIOR DECORATION LLC

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and proactive Purchasing Assistant to support the procurement team in sourcing materials, negotiating with suppliers, and ensuring timely delivery of goods and services. The ideal candidate will assist in maintaining supplier relationships and ensuring cost-effective purchasing while adhering to company policies.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in sourcing suppliers and obtaining quotations.</li><li>Follow up with suppliers to ensure timely delivery of materials.</li><li>Maintain updated records of invoices and LPOs</li><li>Maintain accurate purchasing records and documentation.</li><li>Compare prices, specifications, and delivery schedules.</li><li>Monitor stock levels and assist in inventory planning.</li><li>Ensure compliance with company procurement policies and procedures.</li><li>Research potential vendors</li><li>Follow up with suppliers, as needed, to confirm or change orders</li></ul><p><b>Requirements</b></p><ul><li>1&ndash;2 years of experience in purchasing, procurement, or administrative support (preferred)</li><li>Must have valid UAE Driving License</li><li>Good communication and negotiation skills</li><li>Proficiency in Microsoft Office (Excel, Word)</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>Saudi Arabia
</div></div><div><div>Province/City
</div><div>Amaala
</div></div><div><div>Hiring Entity
</div><div>Rosewood Amaala
</div></div><div><div>Department
</div><div>Finance
</div></div><div><div>Job Type
</div><div>Full-time Permanent
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><p><b>Job summary</b></p><p>
The Purchasing Assistant supports the Procurement and Finance teams in ensuring the timely and cost-effective acquisition of goods and services for Rosewood Amaala. This role is responsible for processing purchase orders, maintaining supplier records, tracking deliveries, and ensuring compliance with company policies and luxury hospitality standards.</p><p></p><p><b><br>
Essential duties and responsibilities</b></p><p><i>
A. Purchasing</i></p><p>
Analyses the purchase request after receipt.</p><ul><li>
To pay attention to former price and price comparison.</li><li>
To pay attention to date require.</li><li>
To confirm the goods specification.</li></ul><p>
To look for quotation</p><ul><li>
Three quotations are requested.</li><li>
To look for the goods quality according hotel standards.</li><li>
Price comparison.</li><li>
Quote goods on time.</li><li>
To complete the purchase request.</li></ul><p>
To get purchasing manager sign the purchase request.</p><ul><li>
To purchase based on approved purchase request.</li></ul><p>
To purchase when purchase requisition approved</p><ul><li>
To request the check / cash payment.</li><li>
To confirm the delivery date with user dept.</li><li>
To assist Receiving Dept. to confirm the quality and quantity of goods.</li></ul><p></p><p><br>
Payment</p><p>
To fill the bank / cash payment forms.</p><p>
Send up for approval with invoice, receiving recorders, P.R. and P.O.</p><p></p><p><i><br>
B. Market - Survey</i></p><ul><li>
Agree the credit card totals for each type of credit card and the credit card sales voucher totals with the Accounts Receivable Schedule circulated by the Income Auditor.</li><li>
Verify credit card numbers on sales slips are legibly printed and that credit limits and card expiration dates agree with those so authorized.</li><li>
To do market - Survey with cost controller and chefs.</li><li>
To finish the price comparison.</li><li>
To communicate with user dept.</li><li>
To confirm the good specification with user dept.</li><li>
To confirm the goods delivery and analyses the proportion.</li></ul><p></p><p><i><br>
C. Communication</i></p><p>
To communicate within dept.</p><ul><li>
Report daily work to purchasing manager and purchasing officer.</li></ul><p></p><p><i><br>
D. Administrative</i></p><p>
Attendance on time in and out.</p><p>
Follow the hotel&rsquo;s rules.</p><p></p><p><i><br>
E. Healthy, Hygienic, Safety</i></p><ul><li>
Evaluate employee performance and recommend promotions and pay rises to the Director of Finance.</li><li>
Advising the Director of Finance in hiring and termination of accounting department employees.</li><li>
To ensure the safe - working</li><li>
Maintain the set - up safety working standard.</li><li>
Nurtures accident prevention culture.</li><li>
Monitors cleanliness and hygiene standards</li><li>
Constantly monitors cleanliness standards.</li><li>
Keep working area in good hygiene and clean.</li><li>
Ensure proper working dressing</li><li>
Follow the staff dressing standards.</li></ul><p></p><p><b><br>
Other standard responsibilities</b></p><p>
Complies to the company policies.</p><p>
Works within all pre-set budgetary limits.</p><p>
Takes on other tasks in addition of the ones stated, in a reasonable framework.</p><p>
Develops and updates policies and manuals, as related to the division/department, for implementation in the field, while ensuring compliance to the same for consistency across the group.</p><p>
Actively participates in and leads recruitment and talent development for the division/department, to meet both current and future needs</p><p>
Is a &ldquo;brand ambassador&rdquo; at all times and ensures brand integrity and clarity are always maintained.</p><p>
Models the company&rsquo;s culture, vision, mission and core values at all times.</p><p></p><p><b><br>
Others</b></p><p>
While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.</p><p></p><p><b><br>
Required skills</b></p><ul><li>
Neat appearance</li><li>
Articulate</li><li>
Motivator and self starter</li><li>
Displays initiative</li><li>
Commitment to professional values</li><li>
Team builder</li><li>
Language: Basic in oral and written English Other Languages are desired</li></ul><p></p><p><b><br>
Qualifications</b></p><ul><li>
High school graduate</li><li>
Additional improvement programs in Finance is desired</li><li>
Experience in Fidelo is desired</li></ul><p></p><p><b><br>
Experience</b></p><ul><li>
Good communication skill</li><li>
Apparent planning ability</li><li>
Good knowledge about the market supplies</li><li>
At least 2 years working experience in international class hotel</li><li>
3 years working experience in a similar capacity is preferred</li></ul>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div><div>Surrounded by the world&rsquo;s fourth-largest barrier reef system and the scenic Hijazi mountains, Rosewood Amaala will bring an ultra-luxury regenerative escape to The Red Sea region of Saudi Arabia.</div><div></div><div><br>
The resort will be part of the Red Sea Global&rsquo;s Amaala destination, an integrated wellness haven spanning 4,155km2 and set in the Prince Mohammad bin Salman Nature Reserve.</div><div></div><div><br>
Rosewood Amaala will explore what it truly means to be regenerative, with unique experiences that weave together wellness and sustainability. The resort will focus on the well-being of its guests, the community and the native flora and fauna &ndash; all while recognizing the integral connection between the three.</div></div></div></div></div></div></div><div></div>

Al Tannan

<div></div><div><div>Dubai
</div><div><p><b>Job Description:</b></p>
<p><b>
Job Summary</b></p>
<p>
Arshia is looking for a detail-oriented and proactive Administrative Assistant / Purchasing Assistant to support procurement and administrative operations. This role will work closely with the Procurement &amp; Administrative Coordinator to ensure accurate purchasing, proper documentation, and smooth day-to-day coordination. The ideal candidate has strong Excel skills and experience handling both electronic and non-electronic appliances.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Prepare and maintain purchase order (PO) lists and track order status</li>
<li>Coordinate daily procurement and operational follow-ups with vendors and internal teams</li>
<li>Document all communications, updates, and changes related to SKUs and orders</li>
<li>Maintain and update vendor records, product categories, and specifications</li>
<li>Ensure procurement files (POs, quotations, contracts, delivery notes) are accurate, organized, and audit-ready</li>
<li>Support internal audits by ensuring complete and accessible documentation</li>
<li>Provide general administrative support to ensure efficient workflow and compliance</li>
</ul>
<p><b>Technical Skills Required</b></p>
<ul>
<li>Strong Microsoft Excel skills (data tracking, reports, accuracy checks)</li>
<li>Knowledge of procurement and purchasing processes</li>
<li>Familiarity with electronic and non-electronic appliances</li>
<li>Experience handling procurement documentation and order tracking</li>
</ul>
<p><b>Soft Skills Required</b></p>
<ul>
<li>Strong communication and coordination skills</li>
<li>High attention to detail and accuracy</li>
<li>Ability to manage multiple tasks and meet deadlines</li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to work independently and collaboratively within a team</li>
<li>Good organizational and time-management skills</li></ul></div></div><p></p>

Administrative / Purchasing Assistant

Karnak Home

<p>Key ResponsibilitiesAdministrative Duties</p><ul><li>Manage daily office administrative tasks and documentation</li><li>Maintain organized filing systems (physical and digital)</li><li>Prepare reports, quotations, LPOs, invoices, and delivery documents</li><li>Handle email correspondence and supplier/customer communications</li><li>Maintain records of orders, payments, and inventory</li><li>Support management with operational reports and updates</li></ul><p>Purchasing Responsibilities</p><ul><li>Source materials, fabrics, hardware, and factory supplies</li><li>Request and compare supplier quotations</li><li>Negotiate pricing and delivery terms with suppliers</li><li>Prepare and issue Local Purchase Orders (LPOs)</li><li>Track orders to ensure timely delivery of materials</li><li>Monitor stock levels and coordinate reordering</li><li>Maintain updated supplier database</li></ul><p>Coordination &amp; Support</p><ul><li>Coordinate with production team regarding material requirements</li><li>Follow up with suppliers on pending deliveries</li><li>Ensure purchase invoices match orders and quantities</li><li>Assist in improving cost efficiency and supplier relationships</li></ul><p>Requirements</p><ul><li>Minimum 1&ndash;2 years experience in administration or purchasing (Furniture industry experience is a plus)</li><li>Strong organizational and multitasking skills</li><li>Good communication skills (English required; Arabic is a plus)</li><li>Proficient in Microsoft Excel and basic accounting documentation</li><li>Attention to detail and accuracy in documentation</li><li>Ability to work independently and handle deadlines</li><li>UAE experience preferred</li></ul><p>Job Type: Full-time</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p>

SAMIR ODEH AND SONS

<p><b>About Us</b><br/>Samir Odeh Group, the leading distributor of automotive spare parts in the Middle East, is seeking a motivated and detail-oriented individual to join our team as a Purchasing Assistant. In this role, you will support the purchasing team by maintaining efficient, accurate, and cost-effective inventory operations.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in the procurement of a wide range of automotive spare parts, ensuring timely delivery and competitive pricing.</li><li>Maintain up-to-date records of inventory levels, supplier data, and pricing in the inventory management system.</li><li>Obtain supplier quotes, negotiate pricing, and regularly evaluate supplier performance.</li><li>Monitor inventory levels and coordinate with the purchasing team to replenish stock efficiently while minimizing overstock.</li><li>Prepare and process purchase orders with accuracy and in compliance with company policies.</li><li>Manage administrative tasks including document filing, record organization, and purchasing-related report preparation.</li></ul><p><b>Requirements</b></p><p><b>Technical Skills:</b></p><ul><li>High school diploma or equivalent (additional education or certification in supply chain management is a plus).</li><li>Proven experience in a purchasing or procurement role, preferably within the automotive spare parts industry.</li><li>Proficiency in inventory management systems.</li><li>Hands-on experience with Oracle or SAP ERP systems is a strong advantage.</li><li>Skilled in Microsoft Office (Excel, Word, Outlook) and/or Google Workspace (Sheets, Docs, Slides).</li><li>Knowledge of Incoterms and GCC customs regulations.</li></ul><p><b>Soft Skills:</b></p><ul><li>Strong organizational and time-management skills with the ability to prioritize tasks effectively.</li><li>Excellent attention to detail and strong analytical thinking.</li><li>Effective communication skills for coordinating with suppliers and internal teams.</li><li>Ability to work both independently and as part of a team in a fast-paced environment.</li><li>Fluency in English is required; additional languages such as Arabic, Tagalog, Hindi, or Malayalam are beneficial.</li></ul><p><b>What We Offer</b></p><ul><li>Competitive salary and benefits package.</li><li>Health insurance coverage.</li><li>A supportive and inclusive work environment.</li><li>Opportunities for professional growth and development.</li></ul><p><b>How to Apply</b></p><p>To apply, please submit your resume and a cover letter detailing your relevant experience and explaining why you are interested in this position. We thank all applicants for their interest, but only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p>

Purchasing Assistant – Automotive Spare Parts

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Purchasing Assistant – Automotive Spare Parts