purchasing assistant

ZC Rubber America Inc

We are the No. 9 of top global tire manufacture&rsquo;s USA office in Walnut, CA. We are seeking a detail-oriented and proactive Purchasing Assistant to join our team. In this role, you will manage order processing, coordinate with suppliers, and handle administrative tasks to support efficient daily operations.Key Responsibilities<ul><li>Processing purchase orders and invoices</li><li>Maintain accurate purchasing records and documentation</li><li>Prepare and send shipping advice for customers</li><li>Communicate with manufactures to confirm order details, production schedules, and resolve discrepancies</li><li>Monitor production schedules and ensure on-time shipments.</li><li>Coordinate with logistics team for timely deliveries</li><li>Collect order status from manufacture and prepare weekly order report to customers.</li><li>Support sales reps and customers with order updates.</li><li>Maintain accurate data in ERP system.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree preferred, or equivalent work experience</li><li>Prior experience in purchasing, supply chain, or administrative support is a plus</li><li>Strong attention to detail and organizational skills</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Excellent communication and interpersonal skills</li><li>Ability to multitask and work in a fast-paced environment</li><li>Legal working status in the US, no OPT, No sponsorship.</li></ul>What We Offer:<ul><li>Benefits package</li><li>Growth and career development opportunities</li><li>A collaborative team environment in a growing company</li></ul>If you are a proactive professional who is eager to grow in the purchasing and supply chain field, we&rsquo;d love to hear from you.Job Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Purchasing assistant: 1 year (Preferred)</li></ul>Work Location: In person

Purchasing Assistant

Gate Gourmet Catering Arabia LLC

We are Hiring Purchasing AssistantDuties and Responsibilities<ul><li>Assist the purchasing officer or procurement officer in sourcing reliable suppliers and vendors.</li><li>Obtain and compare price quotes, product samples, and specifications.</li><li>Prepare purchase orders and ensure proper authorization before processing.</li><li>Follow up with suppliers to confirm order details, delivery schedules, and shipment status.</li><li>Maintain accurate records of purchases, pricing, and other essential data.</li><li>Purchase needed materials outside for urgent and emergency flights</li><li>Monitor inventory levels to ensure timely replenishment of materials or products.</li><li>Coordinate with warehouse or inventory teams to confirm receipt of goods.</li><li>Handle returns, exchanges, or replacement of defective or incorrect items.</li><li>Maintain regular communication with suppliers to build strong working relationships.</li><li>Track supplier performance (delivery times, quality, reliability).</li><li>Assist in negotiating contracts, payment terms, and delivery conditions under supervision.</li><li>Prepare and maintain procurement reports, purchase requisitions, and vendor files.</li><li>Ensure all purchasing documentation complies with company policies and audit requirements.</li><li>Liaise with internal departments (e.g., production, finance, logistics) to align purchasing needs.</li><li>Assist in resolving order discrepancies, payment issues, or delays.</li><li>Ensure that all purchasing activities comply with company policies and relevant regulations.</li><li>Assist in quality checks by verifying that received goods meet required specifications.</li><li>Help identify cost-saving opportunities and process improvements.</li></ul>Skills and Qualifications<ul><li>Strong organizational and time management skills.</li><li>Flexible and can handle stress and long time of works</li><li>Has a CAN DO attitude</li><li>Excellent communication and negotiation abilities.</li><li>Attention to detail and accuracy in data entry.</li><li>Knowledge of supply chain processes and purchasing principles.</li><li>Knowledge in Zoho is an advantage</li></ul>For those interested kindly send your CV at hr@gategourmet.aeJob Type: Full-timeExperience:<ul><li>F&amp;B industry: 1 year (Required)</li></ul>License/Certification:<ul><li>UAE driving license (Required)</li></ul>

Western Safety Products, Inc.

About Western Safety ProductsWestern Safety Products Inc. is a trusted provider of high-quality safety products and equipment, serving diverse industries with a commitment to reliability and customer satisfaction. As a small, family-owned business, we take pride in building lasting relationships with local, national, and international customers. Western Safety Products maintains partnerships with over 200 safety manufacturers and suppliers across the United States and Canada.About the RoleWe&rsquo;re seeking a detail-oriented and proactive Purchasing Assistant to support the company&rsquo;s purchasing operations by ensuring accuracy, efficiency, and timely communication between vendors and internal teams. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This role plays an important part in ensuring product availability, resolving basic supplier discrepancies, and supporting the overall purchasing workflow.Key Responsibilities&middot; Support the purchasing team by helping create and process purchase orders (POs) based on inventory needs and sales requests.&middot; Review supplier order confirmations and check basic information&mdash;such as pricing, quantities, product details, delivery addresses, and shipping methods&mdash;against the PO.&middot; Notify the Purchasing Lead or Manager of any pricing, quantity, or shipping discrepancies found during confirmation reviews.&middot; Verify delivery addresses on supplier confirmations and ensure they match PO instructions, including whether the order is for drop-ship or warehouse delivery.&middot; Request updated supplier price lists and keep files and records organized.&middot; Assist with preparing and providing resale certificates or tax-exemption documents when needed.&middot; Follow up with suppliers to confirm expected ship dates, tracking details, and order status updates.&middot; Help monitor open purchase orders and update the system when acknowledgments or shipping information is received.&middot; Assist in maintaining positive relationships with suppliers by responding promptly and communicating clearly.&middot; Work with the warehouse team to help resolve basic receiving issues and assist with coordinating returns to vendors.&middot; Share PO-related updates with the sales team, such as price differences, additional supplier fees, or order delays.&middot; Collaborate with accounting, sales, and operations to help resolve simple purchasing or invoice discrepancies.&middot; Assist in researching tools or automation options that could make purchasing tasks more efficient.&middot; Maintain neat, accurate, and organized records of supplier communications, PO documents, and order status updates.Qualifications<ul><li>Minimum of 1&ndash;2 years of experience in purchasing, procurement, supply chain coordination, or a related administrative role.</li><li>Strong attention to detail and excellent organizational skills.</li><li>Patience and the ability to stay focused and accurate in a fast-paced environment.</li><li>Effective communication and follow-up skills when working with both internal teams and external vendors.</li><li>Proficiency with Microsoft Excel, Outlook, Word, and other Microsoft Office programs.</li><li>Ability to review and analyze basic data to identify discrepancies or recurring issues.</li><li>Willingness and ability to learn new products, processes, and systems quickly.</li><li>Interest or experience with automation tools or digital systems used in purchasing workflows is a plus.</li></ul>Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Why You&rsquo;ll Love Working Here<ul><li>Small, supportive team where your work has a real impact.</li><li>Stable, long-term relationships with suppliers and customers.</li><li>Opportunities for growth.</li></ul>Job Type: Full-timePay: $24.52 - $26.53 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) 3% Match</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Tuohy Furniture Corporation

Job OverviewWe are seeking a dedicated Purchasing Assistant to join THE TEAM. The successful candidate will support the sourcing, purchasing, and inventory management processes essential to maintaining seamless supply chain operations. This role involves collaborating with suppliers, some negotiating of terms, and ensuring timely procurement of materials to meet production demands and timelines.Responsibilities<ul><li>Assist in the sourcing and procurement of goods and services, ensuring alignment with company standards and requirements.</li><li>Support the negotiation of contracts and pricing agreements with suppliers to secure favorable terms.</li><li>Maintain accurate records of purchase orders, supplier contracts, and procurement documentation within the ERP system. (AS400.)</li><li>Monitor inventory levels through materials management modules and collaborate with warehouse and logistics teams to optimize inventory control.</li><li>Coordinate with suppliers to ensure timely delivery of materials, tracking shipments and resolving any supply chain disruptions.</li><li>Support inventory management activities including stock replenishment, cycle counts, and warehouse organization.</li><li>Collaborate with cross-functional teams such as production, merchandising, logistics, and finance to streamline supply chain processes.</li><li>Support continuous improvement initiatives aimed at enhancing procurement efficiency and reducing costs.</li></ul>Requirements Preferred:<ul><li>Proven experience working with ERP systems such as SAP (SAP ERP), JD Edwards, Oracle EBS, or AS400 in a purchasing or materials management capacity.</li><li>Strong knowledge of procurement processes including sourcing, negotiation, inventory control, and supply chain management.</li><li>Understanding of logistics operations, pricing strategies, contracts management, and e-commerce platforms related to procurement.</li><li>Excellent organizational skills with meticulous attention to detail in documentation and record keeping.</li><li>Effective communication skills for negotiating with suppliers and collaborating across departments.</li><li>Ability to analyze data related to pricing, inventory levels, and supplier performance for strategic decision-making.</li><li>A proactive approach towards problem-solving within fast-paced procurement environments. If you are eager to contribute your expertise in purchasing operations within a global organization committed to excellence in supply chain management, we encourage you to apply today. Join us in driving efficiency through strategic sourcing and innovative procurement practices.</li></ul>Pay: $44,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Have you been employed by Tuohy Furniture before?</li><li>If offered the position, what hourly rate of pay would you accept?</li></ul>Experience:<ul><li>Purchasing: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Chatfield, MN 55923 (Preferred)</li></ul>Ability to Relocate:<ul><li>Chatfield, MN 55923: Relocate before starting work (Preferred)</li></ul>Work Location: In person

DSW Homes, LLC

DSW Homes, LLC is a principle driven company that specializes in time sensitive disaster relief, rehabilitation and new home construction. We are a process driven company that focuses on Schedules, Quality, Budget and Customer Satisfaction.DSW Homes is seeking an experienced, reliable, and results-oriented Purchasing Assistant responsible for auditing purchase order requests, creating purchase orders and assisting the estimating and purchasing team with minor administrative tasks. Candidate should be self-motivated, detail oriented, able to multi-task with advanced problem-solving techniques, proficient in communication skills with timely follow up, uphold high value for customer service relationships and exemplify our core values.Essential process driven functions include, but are not limited to the following:&middot; Purchase Order Management: Create, review, and process purchase orders in the company&rsquo;s procurement system, ensuring accuracy and adherence to company policies and procedures.&middot; Vendor Coordination: Communicate with vendors to confirm purchase order details, and resolve any issues or discrepancies related to purchase orders.&middot; Documentation: Maintain accurate and up-to-date records of all purchase orders, vendor correspondence, and related documentation for auditing and reporting purposes.&middot; Data Entry: Enter and update purchase order information in the company&rsquo;s database, ensuring that all data is accurate and current.&middot; Issue Resolution: Address and resolve any issues related to purchase orders, such as order discrepancies, returns, or damaged goods.&middot; Collaboration: Work closely with the estimating and purchasing team, project/program managers, and other departments to ensure alignment and smooth operations.&middot; All other duties as assigned.Education and Skill Requirements:<ul><li>High school diploma required.</li><li>Previous experience working with purchase orders in the construction industry a plus</li><li>Bilingual a plus</li><li>1-3 years&rsquo; experience in a professional office setting</li><li>Excellent verbal and written communication skills.</li><li>Must be attentive to details and willing to learn.</li><li>Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.</li></ul>DSW Homes offers a competitive compensation package with employer paid health insurance, paid time off and paid holidays.All qualified applicants will receive consideration for employment without unlawful discrimination based on race, creed, color, national origin, sex, age, disability, marital status, or sexual orientation. DSW Homes is an equal employment opportunity employer.This job is a Section 3 eligible job opportunity. We encourage applications from individuals that are low income and/or live in Public Housing and/or receive a Section 8 voucher.Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Purchasing: 1 year (Preferred)</li></ul>Ability to Relocate:<ul><li>Lehigh Acres, FL 33971: Relocate before starting work (Required)</li></ul>Work Location: In person

Binding Minds, LLP

Position Summary: The Purchasing Assistant is a clerical role responsible for executing complex purchasing and administrative tasks. This position supports full Purchase-to-Pay activities and requires strong independent judgment, initiative, and discretion within company policies. The ideal candidate should be able to work with minimal supervision and handle responsibilities accurately, efficiently, and in alignment with business unit needs.Key Responsibilities:<ul><li>Serve as the primary contact for Invoice Processing, addressing internal and external inquiries, issues, and concerns.</li><li>Follow established policies and procedures while handling confidential information with care.</li><li>Screen and prioritize incoming mail and telephone calls, ensuring appropriate follow-through.</li><li>Create shopping carts and purchase orders.</li><li>Receive goods and services and process received invoices.</li><li>Review and manage parked invoice lists and the GR/IR report.</li><li>Investigate, resolve, and follow up with vendors regarding payment status inquiries.</li><li>Issue vendor maintenance forms as needed.</li><li>Generate and support Continuous Improvement initiatives.</li></ul>Skills &amp; Education Requirements:<ul><li>High school diploma or equivalent; Associate Degree preferred.</li><li>Two to five years of administrative experience with increasing complexity.</li><li>Ability to process high volumes of transactional data.</li><li>Strong proficiency in business correspondence, spelling, grammar, and basic accounting.</li><li>Intermediate skills in Microsoft Office Suite, intranet/internet research, and database management.</li><li>SAP and SharePoint experience preferred.</li><li>Strong organizational skills with the ability to manage competing priorities and meet deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Ability to build and maintain effective working relationships with supervisors, coworkers, business units, and vendors.</li><li>Comfortable operating within a matrix organization, collaborating with both functional and business leaders on performance, development, and decision-making.</li><li>Accounts Payable/Receivable background is a strong fit for this role.</li></ul>Work Requirements:<ul><li>Onsite presence required at least one day per week, with additional days expected during training.</li></ul>Pay: $22.00 - $23.00 per hourExpected hours: 40 per weekWork Location: Hybrid remote in Detroit, MI 48226

Middlesex Health

<div>Position Highlights<ul><li>
Department: Materials Management</li><li>
Hours: 40 hours per week</li><li>
Shift: Days</li></ul>
Position Summary<ul><li>
Maintain the associated databases and distribute forms and reports for health system recall and MHS contract management databases</li><li>
Create and submit capital requests to GPO for review and approval</li><li>
Support assigned departments with purchase order creation and reconciliation</li><li>
Assist the purchasing department in creating and issuing purchase orders and credit card orders</li><li>
Assist the purchasing department in the reconciliation of invoiced but not received invoices and purchased but not received invoices</li><li>
Maintain Infor FSM ERP contract interface with GPO to ensure that pricing and item data remain up to date.</li><li>
Work with the MH Finance Department to cleanse the item master and contract data to align with the needs of our clinical bridge system, which interfaces with Epic</li></ul> 
Essential Duties &amp; Responsibilities<ul><li>
Continually update and maintain our recall and contract databases, as needed, depending on timing of recalls and expiring contracts</li><li>
Generate and distribute recall notifications and track the correlated responses to these notifications in a centralized database.</li><li>
Assist purchasing specialists with purchase order creation and procurement card purchases on a weekly basis</li><li>
Provide purchasing support for assigned departments, which includes the creation of, and issuing of, purchase orders for the assigned department.</li><li>
Submit requests to health system GPO for review and approval of contracted and off contract capital purchases and service proposals</li><li>
Assist purchasing specialists with reconciliation of invoiced not received invoices, purchased not received invoices and contract price discrepancies on a weekly basis</li><li>
Act as coverage backup to purchasing specialists as needed, by running and issuing purchase orders, expediting orders as necessary and offering direct support to those departments when they are in need of support or product research.</li><li>
Act as backup to data specialist as needed which includes loading of contracts in the ERP system and also updating contract lines and/or items. Also perform this duty when emergencies fall outside of normal hours for the primary data specialist.</li></ul>
Minimum Qualifications<ul><li>
High school diploma or equivalent.</li><li>
Computer literate (strong computer based skills for email and other applications)</li></ul>
Comprehensive Benefits Offered<ul><li>
Competitive and affordable benefits package</li><li>
Shift Differentials</li><li>
Continuing Education assistance</li><li>
Tuition reimbursement</li><li>
Student Loan relief through Fiducius</li><li>
Quick commute access from I-84, Route 9 and surrounding areas</li></ul>
About Middlesex Health
The Smarter Choice for your Career!
Come join one of Connecticut&rsquo;s Top Workplaces, and a Magnet designated organization! At Middlesex Health, we have a unique combination of award-winning talent, world-class technology, and patient-first care that's making health care better. Through our affiliation with the Mayo Clinic Care Network, Middlesex Health has access to the most advanced medical knowledge and research available.</div>

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