purchasing executive

Abacus

<div>
 
 
 Title: Procurement Executive
 
 
 
 
 
 
 
 WHO WE ARE
 
 
 
 At Abacus, we specialize in technology, outsourcing, and people solutions, bringing nearly 40 years of experience shaped alongside the organizations we support. As a global professional services leader, our focus remains on providing bespoke solutions that enable organizations to create the future of business and embrace change for sustainable growth, powered by a global team of over 5,000 people.
 
 
 
 
 
 
 WHAT WE DO
 
 
 
 Across digital transformation, emerging technologies, SAP enterprise solutions, outsourcing, and human capital, we support organizations in building environments that operate effectively and scale with the business. Today, this extends to more than 1,500 enterprise clients, where the focus remains on creating systems that are not only functional, but ready to adapt and evolve over time.
 
 
 
 
 
 
 POSITION OVERVIEW
 
 
 
 The Procurement Executive will be responsible for managing end-to-end procurement activities, ensuring the timely acquisition of goods and services while maintaining compliance with organizational policies, regulatory requirements, and cost optimization objectives. The role requires strong vendor management, negotiation, contract coordination, and stakeholder engagement capabilities.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
 <ul>
 <li>
 Receive, review, and process purchase requisitions in accordance with approved procurement policies and procedures.
 </li>
 <li>
 Source and evaluate vendors and suppliers to ensure competitive pricing, quality standards, and timely delivery.
 </li>
 <li>
 Prepare and issue RFQs, RFPs, and RFIs as required.
 </li>
 <li>
 Obtain, compare, and evaluate supplier quotations to achieve the best value for the organization.
 </li>
 <li>
 Negotiate pricing, payment terms, delivery schedules, warranties, and service agreements with suppliers.
 </li>
 <li>
 Prepare Purchase Orders (POs) and ensure compliance with the approved authorization matrix.
 </li>
 <li>
 Coordinate with vendors and internal stakeholders to ensure timely delivery of goods and completion of services.
 </li>
 <li>
 Develop, maintain, and regularly update supplier databases and approved vendor records.
 </li>
 <li>
 Conduct supplier performance evaluations and recommend improvements where necessary.
 </li>
 <li>
 Coordinate with the Legal Department for contract reviews, drafting, execution, and management of service agreements and SLAs.
 </li>
 <li>
 Ensure procurement activities comply with company policies, regulatory requirements, and audit standards.
 </li>
 <li>
 Maintain complete procurement documentation, including quotations, comparative analyses, purchase orders, contracts, invoices, and correspondence.
 </li>
 <li>
 Monitor procurement budgets, spending trends, and identify cost-saving opportunities.
 </li>
 <li>
 Coordinate with Finance and Accounts for invoice verification, payment processing, vendor reconciliations, and procurement reporting.
 </li>
 <li>
 Prepare periodic procurement reports, vendor performance reports, savings reports, and management summaries.
 </li>
 <li>
 Support internal and external audits by ensuring accurate and complete procurement records.
 </li>
 </ul>
 
 
 
 
 
 SKILLS &amp; EXPERIENCE
 
 
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Strong understanding of procurement processes, sourcing strategies, and vendor management.
 </li>
 <li>
 Experience with RFQs, RFPs, RFIs, contract management, and supplier negotiations.
 </li>
 <li>
 Knowledge of procurement governance, compliance requirements, and audit standards.
 </li>
 <li>
 Strong analytical and commercial evaluation skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
 </li>
 <li>
 Experience with ERP systems and procurement management tools is preferred.
 </li>
 <li>
 Strong documentation, reporting, and record-keeping capabilities.
 </li>
 </ul>
 
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Experience managing end-to-end procurement activities in a corporate environment.
 </li>
 <li>
 Exposure to supplier evaluation, contract administration, and procurement budgeting.
 </li>
 <li>
 Experience coordinating with cross-functional teams including Finance, Legal, Operations, and Business Units.
 </li>
 <li>
 Familiarity with procurement best practices, supplier performance management, and cost optimization initiatives.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 <ul>
 <li>
 Bachelor's degree in Supply Chain Management, Business Administration, Commerce, Procurement, or a related field.
 </li>
 <li>
 Professional certifications in Procurement, Supply Chain, or Contract Management will be considered an advantage.
 </li>
 <li>
 2&ndash;5 years of relevant experience in procurement, sourcing, purchasing, or supply chain operations.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 Competitive compensation package commensurate with experience.
 </li>
 <li>
 Exposure to enterprise-scale procurement and vendor management activities.
 </li>
 <li>
 A collaborative, professional, and growth-oriented work environment.
 </li>
 <li>
 Continuous learning opportunities and access to professional development resources.
 </li>
 <li>
 Opportunity to work with a globally recognized professional services leader.
 </li>
 </ul>
 
 
 
 
 
 Abacus | Enabling Organizations to Create the Future of Business
 
 
</div>

Procurement Executive

Bafarat Cafe 

Position SummaryThe Executive Chef / Head Chef is fully responsible for the leadership, management, financial performance, food quality, food safety, staffing, training, and day-to-day operation of the kitchen. The role requires maintaining the highest standards of food production, consistency, hygiene, cost control, and team development while ensuring compliance with company policies and all applicable regulations.The Executive Chef will be held accountable for achieving operational and financial targets, developing the kitchen team, controlling food costs, minimizing waste, and ensuring a safe, productive, and professional working environment.⸻Key Responsibilities1. Kitchen Operations Management<ul><li>Take full responsibility for the daily operation of the kitchen.</li><li>Ensure all food is produced to the highest quality, consistency, and presentation standards.</li><li>Manage all kitchen activities efficiently and professionally at all times.</li><li>Ensure all food production meets customer expectations and company standards.</li><li>Supervise all kitchen staff and ensure duties are completed effectively.</li><li>Maintain smooth kitchen operations during all service periods.</li><li>Ensure adequate staffing levels are maintained at all times.</li><li>Implement and maintain standard operating procedures (SOPs) throughout the kitchen.</li><li>Attend operational meetings and provide recommendations for continuous improvement.</li></ul>⸻2. Financial Management &amp; Cost Control<ul><li>Be fully accountable for achieving agreed food cost percentages and kitchen profitability targets.</li><li>Prepare, monitor, and manage annual kitchen budgets.</li><li>Forecast operational requirements and control expenditures accordingly.</li><li>Analyze food cost reports and implement corrective actions when required.</li><li>Manage payroll costs and labor scheduling efficiently.</li><li>Ensure purchasing decisions support profitability objectives.</li><li>Control waste, spoilage, overproduction, and unnecessary expenditure.</li><li>Monitor utility consumption including water, electricity, and gas and implement reduction initiatives.</li><li>Review menu profitability and recommend adjustments when necessary.</li><li>Submit monthly performance reports detailing:</li><li>Food cost performance</li><li>Labor cost performance</li><li>Waste reports</li><li>Inventory variances</li><li>Sales mix analysis</li><li>Action plans for improvement</li></ul>⸻3. Purchasing &amp; Inventory Management<ul><li>Take full responsibility for purchasing all food products and kitchen-related supplies.</li><li>Source products from approved suppliers while maintaining quality and budget standards.</li><li>Ensure all purchasing follows company procurement procedures.</li><li>Monitor supplier performance and report concerns immediately.</li><li>Maintain proper inventory levels at all times.</li><li>Conduct regular stock counts and inventory audits.</li><li>Investigate and report all stock variances.</li><li>Ensure proper receiving, storage, labeling, dating, and stock rotation procedures are followed.</li><li>Maintain accurate inventory records and documentation.</li></ul>⸻4. Food Safety, Hygiene &amp; Compliance<ul><li>Ensure full compliance with all local health regulations and food safety legislation.</li><li>Maintain HACCP, food safety, sanitation, and hygiene standards at all times.</li><li>Ensure proper:</li><li>Temperature control</li><li>Food labeling</li><li>Date coding</li><li>Stock rotation</li><li>Storage procedures</li><li>Pest control procedures</li><li>Cleaning schedules</li><li>Report any health, safety, or compliance concerns immediately.</li><li>Ensure all refrigerators, freezers, and storage areas are monitored and documented.</li><li>Conduct regular food safety inspections and audits.</li><li>Ensure corrective actions are implemented immediately when deficiencies are identified.</li><li>Maintain all required compliance records and documentation.</li></ul>Failure to comply with food safety regulations resulting in violations, penalties, product loss, or customer complaints may result in disciplinary action.⸻5. Menu Development &amp; Product Innovation<ul><li>Design, develop, and implement seasonal and permanent menus.</li><li>Continuously improve menu offerings to enhance customer satisfaction and profitability.</li><li>Develop recipes, costing sheets, preparation methods, and presentation standards.</li><li>Create detailed recipe manuals for all menu items.</li><li>Ensure all menu items are accurately costed and approved before implementation.</li><li>Coordinate food photography and product specifications where required.</li><li>Lead product development initiatives and culinary innovation projects.</li><li>Monitor market trends and recommend new products and concepts.</li></ul>⸻6. Training &amp; Staff Development<ul><li>Lead, mentor, and develop all kitchen employees.</li><li>Create and implement structured training programs.</li><li>Conduct onboarding and skills training for all new employees.</li><li>Develop career progression plans for kitchen staff.</li><li>Conduct regular performance evaluations and coaching sessions.</li><li>Ensure all staff understand:</li><li>Recipes</li><li>Kitchen standards</li><li>Food safety procedures</li><li>Company policies</li><li>Service expectations</li><li>Conduct regular cooking demonstrations and skills workshops.</li><li>Maintain training records for all employees.</li></ul>The Executive Chef is directly accountable for the performance, development, and conduct of all kitchen employees.⸻7. Team Leadership &amp; Workforce Management<ul><li>Recruit, interview, and recommend hiring decisions for all kitchen positions.</li><li>Prepare weekly and monthly staff schedules.</li><li>Ensure staffing levels match operational requirements.</li><li>Minimize overtime while maintaining operational efficiency.</li><li>Manage attendance, punctuality, discipline, and performance standards.</li><li>Address performance concerns promptly and professionally.</li><li>Recommend disciplinary actions when necessary.</li><li>Foster a positive, respectful, and high-performance working culture.</li><li>Ensure all staff comply with company rules and legal requirements.</li></ul>⸻8. Quality Assurance<ul><li>Maintain consistency in food quality, portion control, and presentation.</li><li>Conduct daily quality checks on all food products.</li><li>Monitor customer feedback and implement improvements.</li><li>Ensure all recipes are followed without deviation unless authorized.</li><li>Regularly review production standards and procedures.</li><li>Ensure customer-facing staff have sufficient product knowledge.</li></ul>⸻9. Cleaning &amp; Kitchen Maintenance<ul><li>Ensure the kitchen and all associated areas are maintained in a clean, safe, and organized condition.</li><li>Implement and monitor cleaning schedules.</li><li>Ensure proper use and storage of cleaning chemicals.</li><li>Maintain equipment in good working condition.</li><li>Report maintenance issues immediately.</li><li>Coordinate preventative maintenance activities.</li><li>Ensure compliance with all health and safety requirements.</li></ul>⸻10. Administration &amp; Reporting<ul><li>Maintain all kitchen documentation accurately and professionally.</li><li>Update recipe files, costing sheets, and operational records.</li><li>Prepare:</li><li>Duty rosters</li><li>Time sheets</li><li>Inventory reports</li><li>Purchasing reports</li><li>Training records</li><li>Performance reports</li><li>Ensure all records are readily available for audits and inspections.</li><li>Submit required reports within established deadlines.</li></ul>⸻Key Performance Indicators (KPIs)The Executive Chef will be evaluated based on:<ul><li>Food Cost %</li><li>Labor Cost %</li><li>Gross Profit Achievement</li><li>Kitchen Hygiene Audit Scores</li><li>Customer Satisfaction Scores</li><li>Staff Retention Rate</li><li>Staff Training Completion Rate</li><li>Inventory Variance %</li><li>Waste Reduction Targets</li><li>Menu Development Targets</li><li>Compliance Audit Results</li><li>Productivity and Operational Efficiency</li></ul>⸻Authority &amp; AccountabilityThe Executive Chef has full operational responsibility for the kitchen and is accountable for:<ul><li>Food quality</li><li>Food safety</li><li>Kitchen profitability</li><li>Inventory control</li><li>Staff performance</li><li>Compliance with regulations</li><li>Training and development</li><li>Customer satisfaction</li><li>Budget adherence</li><li>Equipment care and maintenance</li></ul>Failure to meet required operational, financial, safety, or compliance standards may result in performance management, disciplinary action, or other corrective measures in accordance with company policy.Pay: ﷼7,000.00 - ﷼10,000.00 per monthWork Location: In person

Pastry and Bakery

Genpact

<div>
 
 
 
 Ready to shape the future of work?
 
 
 
 
 
 
 
 At Genpact, we don&rsquo;t just adapt to change&mdash;we drive it. AI and digital innovation are redefining industries, and we&rsquo;re leading the charge. Genpact&rsquo;s AI Gigafactory, our industry-first accelerator, is an example of how we&rsquo;re scaling advanced technology solutions to help global enterprises work smarter, grow faster, and transform at scale. From large-scale models to agentic AI, our breakthrough solutions tackle companies&rsquo; most complex challenges.
 
 
 
 
 If you thrive in a fast-moving, tech-driven environment, love solving real-world problems, and want to be part of a team that&rsquo;s shaping the future, this is your moment.
 
 
 
 
 Genpact (NYSE: G) is an advanced technology services and solutions company that delivers lasting value for leading enterprises globally. Through our deep business knowledge, operational excellence, and cutting-edge solutions &ndash; we help companies across industries get ahead and stay ahead. Powered by curiosity, courage, and innovation
 
 
 
 ,
 
 
 
 our teams implement
 
 
 
 
 
 
 data, technology, and AI to create tomorrow, today. Get to know us at genpact.com and on LinkedIn, X, YouTube, and Facebook.
 
 
 
 
 
 
 
 
 
 Inviting applications for the role of
 
 Executive Assistant to Global Business Leader
 
 
 
 
 
 
 
 
 Role Overview:
 
 
 
 
 We are seeking a highly organized, proactive, and experienced Executive Assistant (EA) to support senior leader at Genpact&rsquo;s New York City office. The ideal candidate will be a strategic partner who can seamlessly manage complex schedules, leadership calendars, coordinate cross-functional meetings, and act as a key liaison for internal and external stakeholders. This is an onsite role requiring a high degree of professionalism, discretion, and adaptability in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to two senior executives, including calendar management, meeting coordination, and travel arrangements.
 </li>
 <li>
 Act as a gatekeeper and prioritize requests, ensuring leaders&rsquo; time is optimized and protected.
 </li>
 <li>
 Prepare and edit correspondence, reports, presentations, and meeting materials.
 </li>
 <li>
 Coordinate logistics for onsite and virtual meetings, town halls, and leadership offsites.
 </li>
 <li>
 Manage confidential information with discretion and integrity.
 </li>
 <li>
 Support internal and external communications on behalf of the executives.
 </li>
 <li>
 Track key deliverables, follow up on action items, and support project execution as needed.
 </li>
 <li>
 Liaise effectively with other executive assistants, senior leaders, and business teams across global locations.
 </li>
 <li>
 Handle expense reports, procurement, and invoice processing.
 </li>
 <li>
 Proactively identify opportunities to improve efficiency and streamline administrative processes.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 5+ years of executive support experience, preferably in a fast-paced professional services or global corporate environment.
 </li>
 <li>
 Prior experience supporting multiple senior-level leaders simultaneously.
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and collaboration tools like Teams, Zoom, and SharePoint.
 </li>
 <li>
 Exceptional organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication abilities.
 </li>
 <li>
 High emotional intelligence, professionalism, and ability to navigate complex, matrixed organizations.
 </li>
 <li>
 Flexibility and resilience to adapt to shifting priorities and urgent needs.
 </li>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Location
 
 
 
 <ul>
 <li>
 This role requires the employee to be in our New York office all 5 days a week
 </li>
 </ul>
 
 
 
 
 
 Come join the tech shapers and growth makers at Genpact and take your career in the only direction that matters: Up.
 
 
 
 
 
 
 
 Let&rsquo;s build tomorrow together.
 
 
 
 
 
 
 
 The approximate annual base compensation range for this position is $60 to $65/hr. non-exempt The actual offer, reflecting the total compensation package plus benefits, will be determined by a number of factors which include but are not limited to the applicant&rsquo;s experience, knowledge, skills, and abilities; geographic location; and internal equity
 
 
 
 
 
 
 &ldquo;Los Angeles, California based candidates are not eligible for this role.&rdquo;
 
 
 New York, NY area candidates are eligible for this role only.&rdquo;
 
 
 
 
 
 
 Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation.
 
 
 
 
 Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.
 
 
</div>

Executive Assistant to Global Business Leader

AdaptHealth

<div>Description:

Position Summary:
The Senior Executive Assistant (EA), C Suite &amp; Office Operations Manager provides high level executive support to multiple C Suite leaders while overseeing the daily operations of AdaptHealth&rsquo;s NYC Executive Office. This role blends advanced administrative leadership with operational management, ensuring the executive workplace functions efficiently, professionally, and in alignment with organizational priorities. The EA serves as a central coordination point for executive needs, office logistics, vendor relationships, and cross functional communication. Operating in a fast paced, high visibility environment, this position requires exceptional judgment, proactive problem solving, and the ability to manage complex priorities with discretion. This role is a hybrid position; in person in the NYC Executive Office based on business need. Reports to the Senior Executive Assistant, CEO Office.
Essential Functions and Job Responsibilities:
Executive Support<ul><li>
Lead complex calendar and priority management across multiple C Suite executives, ensuring alignment, efficiency, and readiness for all commitments.</li><li>
Act as the primary liaison for internal and external inquiries, exercising exceptional professionalism, confidentiality, and judgment.</li><li>
Prepare, refine, and organize briefing documents, executive summaries, presentations, and strategic materials.</li><li>
Proactively anticipate needs, resolve scheduling challenges, and ensure executives are equipped with the necessary information and resources.</li><li>
Maintain organized executive files and workflows to support seamless operations.</li></ul>
Office Operations Management<ul><li>
Oversee day to day operations of the NYC Executive Office, ensuring a professional, efficient, and well supported workspace.</li><li>
Manage vendor relationships&mdash;including facilities, IT support, building management, catering, and office services&mdash;and ensure quality execution of service agreements.</li><li>
Maintain office supply inventory, oversee procurement, and manage budget-conscious purchasing decisions.</li><li>
Serve as the on site operational lead, coordinating timely solutions to office, facility, or workspace issues.</li><li>
Oversee logistics for onsite visitors, new hires, and traveling executives, ensuring workspace readiness and a positive guest experience.</li><li>
Support compliance with facility and security requirements, including access coordination and building protocols.</li></ul>
Collaboration &amp; Communication<ul><li>
Serve as a key liaison between C Suite executives, internal teams, board members, and external partners, ensuring accurate and timely communication of priorities.</li><li>
Draft and route correspondence, manage follow ups, and maintain alignment across executive stakeholders.</li><li>
Partner closely with the Senior Executive Assistant and broader EA team to ensure integrated and consistent support across the C Suite.</li></ul>
Meeting &amp; Event Coordination<ul><li>
Coordinate leadership and cross functional meetings, including agenda creation, material preparation, minutes capture, and action item tracking.</li><li>
Organize and support NYC-based executive events, leadership sessions, and onsite programming.</li><li>
Assist with board meeting preparation, including materials, logistics, and scheduling.</li></ul>
Travel &amp; Expense Management<ul><li>
Arrange domestic and international travel&mdash;including flights, accommodations, ground transportation, and detailed itineraries&mdash;for multiple C Suite leaders.</li><li>
Ensure timely and compliant submission, reconciliation, and tracking of executive expenses.</li></ul>
Project Support<ul><li>
Support special projects through research, data collection, analysis, and report preparation.</li><li>
Track milestones, deadlines, and project deliverables to ensure timely progress and follow through.</li><li>
Maintain adherence to regulatory and privacy requirements, including HIPAA compliance.</li><li>
Maintains patient confidentiality and functions within the guidelines of HIPAA.</li><li>
Completes assigned compliance training and other education programs as required.</li><li>
Maintains compliance with AdaptHealth's Compliance Program.</li><li>
Performs other related duties as assigned.</li></ul>
Competency, Skills and Abilities:<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written/verbal communication; proficiency in Microsoft Office Suite</li><li>
High discretion, multitasking under pressure, analytical problem-solving</li><li>
Proactive, adaptable in fast-paced settings</li><li>
Leadership-oriented, resourceful and capable of navigating ambiguity</li><li>
Results-driven, committed to continuous improvement</li></ul>
Requirements:

Education and Experience Requirements:<ul><li>
Bachelor's degree in Business Administration, Communications, or related field preferred</li><li>
Minimum 5 years executive assistant experience, preferably healthcare/corporate</li></ul>
Physical Demands and Work Environment:<ul><li>
Work environment may be stressful at times, as overall office activities and work levels fluctuate</li><li>
Must be able to bend, stoop, stretch, stand, and sit for extended periods of time</li><li>
Subject to long periods of sitting and exposure to computer screen</li><li>
Ability to perform repetitive motions of wrists, hands, and/or fingers due to extensive computer use</li><li>
Must be able to lift 30 pounds as needed</li><li>
Excellent ability to communicate both verbally and in writing</li><li>
May be exposed to angry or irate customers or patients</li></ul></div>

Senior Executive Assistant, C-Suite & Office Operations Manager

The Middlesex Corporation

<div>Position Summary: 
The Administrative Operations Coordinator provides operational, project, and administrative support across the Administration and Information Technology departments. This role oversees corporate travel and events, contract and vendor administration, purchasing and billing processes, and reporting, while supporting special projects that enhance organizational efficiency. Acting as a key liaison to IT, the Coordinator also manages procurement and billing administration, vendor and contract oversight, inventory coordination, and project scheduling to ensure effective execution of technology-related operational initiatives. 
Responsibilities: 
<ul><li>
Maintain corporate and IT vendor contracts, agreements, renewals, and related documentation.</li><li>
Manage contract renewal calendars and ensure timely execution of renewals.</li><li>
Upload and maintain contracts within the company&rsquo;s contract management system.</li><li>
Coordinate with vendors regarding renewals, billing inquiries, service changes, and contract administration.</li><li>
Assist with evaluating vendor utilization and maintaining records of services provided across departments.</li><li>
Create purchase orders and process invoices.</li><li>
Review invoices for accuracy and proper coding before submission for payment.</li><li>
Perform credit card coding and reconciliation for assigned corporate accounts.</li><li>
Research and resolve vendor payment discrepancies and billing issues.</li><li>
Track departmental expenditures and assist with budget monitoring and reporting.</li><li>
Coordinate with Accounts Payable to ensure timely invoice processing and payment.</li><li>
Coordinate administrative functions supporting Information Technology operations and projects.</li><li>
Maintain technology inventory records, asset tracking, equipment lifecycle schedules, and replacement programs.</li><li>
Coordinate hardware orders, equipment deployments, recycling efforts, and inventory replenishment.</li><li>
Assist with project mobilization and demobilization activities, including vendor coordination, scheduling, and service activation or cancellation.</li><li>
Maintain project schedules and status reports for technology-related initiatives.</li><li>
Coordinate project site technology requirements, including internet, wireless, printing, security, and conference room systems.</li><li>
Assist with documenting technology assets, software licensing, subscriptions, and service agreements.</li><li>
Maintain and administer corporate travel systems and employee traveler profiles.</li><li>
Coordinate conference registrations, attendance logistics, and related travel arrangements.</li><li>
Assist with planning and execution of corporate meetings, conferences, and company events.</li><li>
Coordinate sponsorships, memberships, and related corporate partnerships.</li><li>
Provide support for travel-related issues and employee travel assistance as needed.</li><li>
Administer company accounts and systems assigned to the Administration Department, including user maintenance, permissions, and record management.</li><li>
Assist with maintaining SharePoint sites, document libraries, forms, and departmental records.</li><li>
Coordinate Amazon Business account administration, purchasing approvals, and payment processing.</li><li>
Support onboarding and offboarding activities related to assigned administrative systems.</li><li>
Develop and maintain procedures, documentation, and training materials.</li><li>
Conduct research and prepare recommendations for process improvements and operational initiatives.</li><li>
Support data cleanup, data validation, data pulling, and reporting.</li><li>
Assist with SharePoint site and survey development, budget tracking, presentations, and executive reporting.</li><li>
Participate in special projects and strategic initiatives as assigned.</li></ul> 
Qualifications:<ul><li>
Associate or bachelor&rsquo;s degree in business administration or a related field preferred.</li><li>
Three to five years of experience in administration, operations, project coordination, or office management.</li><li>
Strong organizational, analytical, and communication skills.</li><li>
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.</li><li>
Experience with ERP software, corporate travel management systems, expense management platforms, contract management systems, and purchasing applications preferred.</li></ul> 
We offer our full-time and eligible part-time team members a comprehensive benefits package that&rsquo;s among the best in our industry. Benefits include medical, dental, and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401(k) with matching, tuition reimbursement, an industry-leading referral program, and generous paid time off.</div>

Administrative Operations Coordinator

<div><div><div><div>United States - Utah</div>
</div><div><div>Business management, administration and support
</div></div><div><div>Global Wealth Management
</div></div><div>Job Reference #
<div>338403BR</div>
</div><div>City
<div>Salt Lake City</div>
</div><div>Job Type
<div>Full Time
</div></div><div>Your role
<div>The Executive Assistant &amp; Office Coordinator is critical to ensuring the effective coordination of executive priorities and day-to-day office operations. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, executive-facing environment. 
 
This is an in-office role based in the Salt Lake City headquarters and requires regular on-site presence to support business and leadership needs. 
 
Key Responsibilities: 
 
Office Operations &amp; Coordination 
<ul><li>Serve as a key operational contact for the UBS Bank USA Salt Lake City headquarters office.</li><li>Coordinate office operations, including visitor management, seating arrangements, executive meeting logistics, and general administrative support.</li><li>Partner with Facilities, Security, and the Salt Lake City management team to ensure smooth and efficient office operations.</li><li>Support broader office management activities, including oversight of supplies, equipment, and workspace organization.</li></ul> 
Executive &amp; Governance Support 
<ul><li>Provide administrative support to the Head of Governance, including calendar management, meeting preparation, and coordination of priorities.</li><li>Coordinate management committee and governance-related meetings, including scheduling, attendee tracking, materials preparation, and logistics, as needed.</li></ul> 
Meetings, Events &amp; Executive Engagement 
<ul><li>Assist in planning and coordinating onsite leadership meetings, town halls, and executive visits.</li><li>Provide on-site support for the visiting senior executives (CEO, President), ensuring a seamless experience during visits to Salt Lake City.</li></ul> 
Administrative &amp; Operational Support 
<ul><li>Manage procurement requests, including approval and coordination of office supplies and equipment purchasing.</li><li>Coordinate travel arrangements and expense reporting for the Head of Governance.</li><li>Maintain and administer filing systems (electronic and manual), ensuring accuracy, accessibility, and compliance with organizational policies.</li><li>Handle incoming communications, including calls and mail, with professionalism and discretion.</li></ul>
Perform and coordinate routine and specialized administrative tasks as needed to support business priorities</div>
</div><div>Your team
<div>The Executive Assistant &amp; Office Coordinator provides high-level administrative and operational support to the Head of Governance for UBS Bank USA, within the Office of the President. This is an in-office role based in the Salt Lake City headquarters and requires regular on-site presence to support business and leadership needs.</div>
</div><div>Your expertise
<ul><li>Bachelor&rsquo;s degree preferred.</li><li>Ideally 5+ years of administrative or executive support experience, preferably in a financial services or corporate environment.</li><li>Advanced proficiency in Microsoft Office Suite, with strong PowerPoint skills required.</li><li>Exceptional organizational and time management skills, with strong attention to detail.</li><li>Proven ability to manage multiple priorities, work under pressure, and meet deadlines.</li><li>Strong problem-solving skills with the ability to proactively identify issues and implement solutions.</li><li>Demonstrated initiative and ability to work independently with minimal supervision.</li><li>High level of discretion, professionalism, and sound judgment in handling confidential information.</li><li>Excellent interpersonal and communication skills, with a collaborative and positive team-oriented mindset.</li></ul>
</div><div>About us
<div>UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. 
We know that great work is never done alone. That&rsquo;s why we place collaboration at the heart of everything we do. Because together, we&rsquo;re more than ourselves. Want to find out more? Visit ubs.com/careers.</div>
</div><div>How we hire
<div>We may request you to complete one or more assessments during the application process. Learn more</div>
</div><div>Join us
<div>At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We&rsquo;re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That&rsquo;s why collaboration is at the heart of everything we do. Because together, we&rsquo;re more than ourselves. 
We&rsquo;re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.</div>
</div><div>Disclaimer / Policy statements
<div>UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.</div></div></div></div><div></div>

Executive Assistant & Office Coordinator

Indian Wells Resort Hotel

<div>Join our team as Executive Chef at Indian Wells Resort Hotel!

Step into the lead role in our kitchen and bring your culinary vision to life. As Executive Chef, you&rsquo;ll oversee all food production for outlets and banquets, guiding the team with a blend of creativity, precision, and leadership. You&rsquo;ll drive quality, manage costs, and shape a positive, productive kitchen culture. If you&rsquo;re a hands-on leader who thrives under pressure and takes pride in mentoring others, we&rsquo;d love to welcome you to our team. 


Salary: $105,000 - $125,000 


Your Role:

As Executive Chef, you&rsquo;ll set the tone and direction for the entire kitchen operation. Key responsibilities include:
<ul>
<li>Lead all culinary operations, ensuring high-quality food production and presentation across outlets and events.</li>
<li>Develop menus and specials while managing food and labor costs.</li>
<li>Hire, train, mentor, and evaluate all kitchen staff to foster a collaborative and professional environment.</li>
<li>Maintain cleanliness, safety, and sanitation standards in compliance with health regulations.</li>
<li>Monitor and manage inventory, purchasing, and vendor relationships.</li>
<li>Maintain scheduling and staffing levels based on business needs.</li>
<li>Ensure proper food handling, storage, and temperature guidelines are followed.</li>
<li>Collaborate with other departments and hotel leadership to support overall success.</li>
<li>Respond to guest feedback and adjust operations to ensure satisfaction.</li>
<li>Participate in budget planning and manage expenses within set targets.</li>
<li>Other duties as assigned.</li></ul> 


What We&rsquo;re Looking For:
<ul>
<li>Previous experience as an Executive Chef or culinary leader, ideally in a hotel or banquet environment.</li>
<li>A high school diploma or equivalent is required; a 2 to 4-year college degree is a plus.</li>
<li>Strong leadership, communication, and organizational skills.</li>
<li>Knowledge of food cost controls, safety standards, and staffing best practices.</li>
<li>Alcohol Awareness and Food Handlers Certification (as required by state).</li>
<li>Ability to work long hours on your feet and lift up to 50 pounds.</li>
<li>Flexible availability, including weekends and holidays.</li></ul> 

What We&rsquo;ll Do For You:
<ul>
<li>Health Benefits &ndash; Comprehensive Medical, Dental, and Vision insurance available starting the first of the month after just 30 days. (Full-time team members)</li>
<li>Holidays &amp; Paid Time Off &ndash; Take time to relax and recharge. (For eligible team members)</li>
<li>401(k) Retirement Plan &ndash; Secure your future with our generous company match.</li>
<li>Education Program &ndash; Further your career with our tuition reimbursement program.</li>
<li>Hotel Travel Discounts &ndash; Explore the world with special rates.</li>
<li>Daily Pay &ndash; Access your earnings when you need them.</li></ul> 


Why Join Quorum Hospitality?

Quorum Hospitality, ranked among the nation's leading hotel management companies, has been delivering value-driven hospitality solutions since 1987. Our diverse portfolio features renowned hospitality brands such as Marriott, Hilton, Hyatt, and IHG, highlighting our commitment to excellence in customized management. Our team is dedicated to building strong relationships and providing exceptional service that benefits guests, owners, and team members alike. Headquartered in Plano, Texas, and Newport Beach, California, we pride ourselves on fostering a culture of integrity and innovation.
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Executive Chef

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