real estate administrative assistant

Keller Williams Realty

<p>We are seeking a dependable and organized Administrative Assistant to support a busy real estate professional. This role combines real estate administrative tasks with personal assistant responsibilities and is ideal for someone who is flexible, proactive, and comfortable wearing multiple hats.</p><p><b>Responsibilities:</b></p><ul><li>Complete Broker Price Opinions (BPOs)</li><li>Prepare and submit Monthly Status Reports (MSRs)</li><li>Assist with offer input and transaction support</li><li>Manage and organize property and client files</li><li>Assist with personal administrative tasks, including paying bills</li><li>Run occasional errands (e.g., store runs, assisting with pets such as vet visits)</li><li>Provide general day-to-day administrative support</li></ul><p><b>Position Details:</b></p><ul><li><b>Employment Type:</b> 1099 (independent contractor)</li><li><b>Schedule:</b> Part-time with flexible start and end times</li><li><b>Training Period:</b> First 90 days in-person</li><li><b>After Training:</b> Opportunity for hybrid schedule (approximately 2 days in-office, 3 days remote)</li><li><b>Work Environment:</b> In-home office setting; candidate should be comfortable working in a home where smoking occurs in a separate room from the office.</li><li><b>Growth Opportunity:</b> Potential to transition into a full-time role</li></ul><p><b>Compensation:</b></p><ul><li>$750 per week <b>or</b> hourly (based on experience and structure you would like)</li></ul><p><b>Qualifications:</b></p><ul><li>Strong organizational and multitasking skills</li><li>Attention to detail and ability to meet deadlines</li><li>Good communication skills</li><li>Comfortable with both administrative and personal assistant tasks</li><li>Basic computer proficiency (email, Microsoft Office, etc.)</li><li>Real estate experience is a plus but not required</li><li>At least 1 year of administrative or assistant experience required</li></ul><p><b>Job Overview</b></p><p>Pay: $24.43 - $29.43 per hour</p><p>Work Location: In person</p>

Administrative Assistant - Real Estate & Personal Support

The Gabriel Group

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   Company Description
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  The Gabriel Group is a small,but top producing, real estate team. We are committed to providing exceptional real estate services to our clients and supporting our team members with innovative tools and resources to excel in their careers.
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   Role Description
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  This is a part-time hybrid role for an Administrative Assistant based in Algonquin, IL, with flexibility for some remote work. The Administrative Assistant will be responsible for managing daily administrative tasks, supporting Real Estate Agents and their clients with clerical and scheduling needs, maintaining effective communication and phone etiquette, and ensuring the smooth operation of office activities. Additional responsibilities may include preparing reports, organizing meetings, and maintaining records.
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   Qualifications
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   Strong skills in Administrative Assistance and Clerical Tasks
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   Proficiency in Executive Administrative Assistance and managing schedules
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   Excellent Communication skills and professional Phone Etiquette
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   Detail-oriented with the ability to manage multiple tasks efficiently
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   Ability to work independently and in a team environment
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   Previous experience in real estate or related industries is a plus
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   High school diploma or equivalent; additional education is advantageous
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Administrative Assistant

Transactional

<p>Administrative Assistant &ndash; Real Estate Transaction Coordination</p><p>Company Overview</p><p>We are a fast-paced real estate transaction coordinating company dedicated to supporting agents and brokerages through seamless, detail-oriented administrative services. Our team thrives on organization, accuracy, and communication, and we are looking for a motivated individual to join us in that mission.</p><p>Position Summary</p><p>The Administrative Assistant will provide critical support to our transaction coordinators and management team. This role requires a highly organized individual who is comfortable working within multiple digital platforms simultaneously and can manage time-sensitive tasks with accuracy and professionalism. Familiarity with Colorado real estate practices, regulations, and forms is a significant advantage.</p><p>Key Responsibilities</p><ul><li>Enter and maintain administrative tasks within the team&rsquo;s project management system, ensuring accurate assignment, status updates, and deadline tracking</li></ul><ul><li>Input and manage property listings into the MLS (Multiple Listing Service), including accurate data entry of property details, photos, disclosures, and required fields in compliance with MLS rules and standards</li></ul><ul><li>Assist in uploading and organizing required documentation into agent compliance systems, ensuring all files meet brokerage and regulatory requirements</li></ul><ul><li>Monitor transaction timelines and communicate with team members regarding outstanding tasks or documentation</li></ul><ul><li>Maintain organized digital files and records throughout the transaction lifecycle</li></ul><ul><li>Support the team with general administrative duties as needed, including correspondence, scheduling, and data management</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent required; associate&rsquo;s or bachelor&rsquo;s degree preferred</li></ul><ul><li>Prior experience in real estate administration, transaction coordination, or a related field is preferred</li></ul><ul><li>Proficiency with MLS platforms (REColorado or similar) strongly preferred</li></ul><ul><li>Experience with real estate compliance or document management systems (such as SkySlope, Dotloop, or Brokermint) a plus</li></ul><ul><li>Familiarity with Colorado real estate contracts, forms, and regulatory requirements is highly preferred</li></ul><ul><li>Strong proficiency with project management tools (such as Asana, Monday.com, Trello, or similar)</li></ul><ul><li>Exceptional attention to detail and data entry accuracy</li></ul><ul><li>Strong organizational and time management skills with the ability to manage multiple priorities</li></ul><ul><li>Effective written and verbal communication skills</li></ul><ul><li>Ability to work independently in a remote or hybrid environment</li></ul><p>Compensation &amp; Schedule</p><p>&bull;Part-time hours available; schedule to be determined based on business needs</p><ul><li>Competitive hourly rate commensurate with experience</li></ul><ul><li>Remote-friendly position</li></ul><p>Job Type: Part-time</p><p>Pay: Up to $20.00 per hour</p><p>Expected hours: 25 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Remote</p>

Administration Assistant

ayat group

<p>We are seeking a highly organized and detail-oriented <b>Administrative Assistant</b> to join our Real Estate Operations team. The ideal candidate will support day-to-day business activities, ensure smooth administrative processes, and assist in managing client and internal coordination tasks.</p><p>This role has been created in line with the company&rsquo;s recent expansion, and we are looking to urgently strengthen our Operations team with a capable and proactive professional.</p><p><b>Key Responsibilities</b></p><ul><li>Provide daily administrative and operational support to the Real Estate and Property Management team</li><li>Manage and update CRM/property management systems with accurate and timely data</li><li>Handle incoming calls, emails, and client inquiries in a professional and timely manner</li><li>Prepare business correspondence, reports, spreadsheets, and internal documents using Microsoft Office</li><li>Coordinate property listings, viewings, inspections, and leasing activities</li><li>Prepare tenancy contracts, renewals, and related documentation in line with UAE real estate practices</li><li>Track tenancy status, payments, rent reminders, and operational updates</li><li>Support tenant onboarding, move-in/move-out processes, and client communication</li><li>Liaise with maintenance teams, contractors, and vendors to ensure timely service delivery</li><li>Coordinate with internal departments and external stakeholders as required</li><li>Maintain organized filing systems for contracts, leases, and property records (digital and physical)</li><li>Assist in preparing operational and leasing reports</li><li>Support day-to-day operational tasks to ensure workflow efficiency</li></ul><p><b>Requirements</b></p><ul><li>Minimum 3 years of experience in an administrative role (real estate or property management preferred)</li><li>Previous experience in the UAE real estate industry is highly preferred</li><li>Strong proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Hands-on experience with CRM or property management systems (mandatory)</li><li>Excellent written and verbal communication skills in English</li><li>Strong business email writing skills</li><li>Highly organized, detail-oriented, and able to multitask effectively</li><li>Arabic language skills will be considered a strong advantage</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>1.   How many years of administrative experience do you have?</li><li>2.   Do you have experience in the UAE real estate or property management industry?</li><li>3.   Which CRM or property management systems have you used?</li><li>4.   How frequently did you update or manage CRM data in your previous role?</li><li>5.   Are you comfortable handling large volumes of data and maintaining accuracy?</li><li>6.   Have you handled tenancy contracts, renewals, or leasing documentation before?</li><li>7.   Are you familiar with UAE real estate processes such as tenancy tracking, rent reminders, and move-in/move-out procedures?</li><li>8.   What Microsoft Office tools do you use most frequently? (Excel, Word, Outlook, etc.)</li><li>9.   How do you handle client inquiries or complaints?</li></ul><p>Work Location: In person</p>

Administrative Assistant – Real Estate (Operations Support)

Al Dar properties

<p>Hiring: Female Admin Assistant (Real Estate)</p><p>We are a dynamic and growing real estate company in Doha seeking a <b>smart, organized, and proactive Female Admin Assistant</b> to join our team and support daily operations.</p><p>Key Responsibilities:</p><ul><li>Manage day-to-day administrative and office operations</li><li>Maintain and update property listings, client records, and databases</li><li>Prepare contracts, reports, invoices, and official correspondence</li><li>Handle calls, emails, and inquiries in a professional and timely manner</li><li>Maintain proper filing system (digital and physical documents)</li><li>Assist in preparing tenancy contracts, agreements, and related documents</li><li>Monitor office supplies and coordinate procurement when required</li><li>Support the team with data entry and document control</li><li>Ensure accuracy of records and confidentiality of company information</li><li>Assist management with general administrative support as needed</li></ul><p>Requirements:</p><ul><li>Minimum <b>2&ndash;3 years of administrative experience</b> (real estate experience preferred)</li><li>Strong communication skills in English (<b>Arabic is an advantage</b>)</li><li>Proficient in <b>MS Office (Excel, Word, Outlook)</b></li><li>Excellent organizational and multitasking skills</li><li>Presentable, professional, and customer-focused</li><li>Must have <b>valid QID with NOC</b></li><li><b>Immediate joiners preferred</b></li></ul><p>What We Offer:</p><ul><li>Competitive salary package</li><li>Professional and friendly work environment</li><li>Career growth opportunities in the real estate sector</li></ul><p>Location: Doha, Qatar<br/>Interested candidates can send their CV to: s.khan@aldarproperties.qa<br/>Contact: 33432511</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Female Admin Assistant (Real Estate)

Hudson Stonegate Team

<div><h3 class="jobSectionHeader"><b>Summary</b></h3><p>
The Hudson Stonegate Team is hiring a licensed Real Estate Executive Assistant to anchor our fast-paced Westminster location. We need a detail-oriented &quot;right hand&quot; who can anticipate needs and keep our vibrant office running at peak performance. From facilitating smooth client interactions to overseeing essential project logistics, your role will be central to our team&rsquo;s continued success. This is the perfect opportunity for a professional who loves the real estate industry and wants to play a key role in a premier team&rsquo;s growth. <b>Note:</b> Applicants must hold a current Colorado Real Estate license.</p><h3 class="jobSectionHeader"><b>
Responsibilities</b></h3><ul><li>
Manage and coordinate daily schedules, appointments, and meetings for the real estate executives.
</li><li>Prepare and organize real estate documents, contracts, and presentations with attention to detail.
</li><li>Serve as the primary point of contact between clients, agents, and internal teams to ensure smooth communication.
</li><li>Assist in marketing efforts, including social media updates, listing promotions, and client outreach.
</li><li>Coordinate property showings, open houses, and client meetings, ensuring all logistics are handled efficiently.
</li><li>Maintain and update client databases, transaction records, and office files to ensure accuracy and compliance.
</li><li>Support administrative tasks such as expense reporting, travel arrangements, and office supply management.</li><li>
Be ready willing and able to show prospective buyers homes
</li><li>Communicate effectively with team owner and clients</li></ul><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li>
Proven experience as an executive assistant, preferably in the real estate industry
</li><li>Strong knowledge of real estate terminology, processes, and documentation
</li><li>Exceptional organizational and time management skills with the ability to multitask effectively
</li><li>Excellent written and verbal communication skills
</li><li>Proficiency in Google (Mail, Drive, and other tools) and real estate CRM software
</li><li>Ability to handle confidential information with discretion and professionalism
</li><li>Detail-oriented with strong problem-solving abilities
</li><li>Ability to work independently and as part of a team in a fast-paced environment
</li><li>High school diploma or equivalent; associate or bachelor&rsquo;s degree preferred
</li><li>Valid driver&rsquo;s license and reliable transportation
</li><li>Positive attitude, proactive approach, and strong interpersonal skills</li><li>
Active Colorado Real Estate License</li></ul><h3 class="jobSectionHeader"><b>
About-our-team</b></h3><p>
Hudson Stonegate Team is comprised of a team of local real estate professionals committed to selling some of the most desired homes in Denver Metro. Selling these &quot;right addresses&quot; is the mission of Hudson Stonegate Team. Let us know what you're looking for. Please take advantage of the helpful tools on this website, including our exclusive Denver Metro Real Estate search, but also feel free to contact us personally.</p></div>

Real Estate Executive Assistant

Marcus & Millichap

<div><p>Marcus &amp; Millichap is the nation&rsquo;s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus &amp; Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.</p>
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The dynamic administrative support team at Marcus &amp; Millichap New Jersey is seeking a new team member to join our innovative, collaborative team. We&rsquo;re seeking a personable, professional individual who will not only serve as a great first impression for our clients and visitors, but importantly, who desires a stable, professional office environment providing growth and challenge. Ideal candidates for this role are passionate about providing top customer service, always looking for ways to improve self and team, and making a difference in the office&rsquo;s overall success.</p>
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We will train you in this pivotal position and support you as you grow. Commercial real estate is competitive and fast paced. Bring the mindset of &ldquo;no job too big or small&rdquo;.</p>
<div>
Administrative Assistants will enroll in Marcus &amp; Millichap&rsquo;s Certified Agent Support Specialist program within the first few months of employment in this role. The Administrative Assistant will successfully complete the program and obtain the title of Certified Agent Support Specialist.</div>
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<div>The base salary range for this role is $30.00 &ndash; $32.00 (per year/per hour) Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus &amp; Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.</div>
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This is a full-time, non-exempt (hourly), in-office position &ndash; not remote or work from home.</p>
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Responsibilities</b></h3><div>
<ul><li>Learning real estate transaction administrative support &ndash; we teach you how to use Marcus &amp; Millichap's proprietary software which will help you assist our agents throughout the life cycle of their transactions</li>
<li>Management of the front office where your great first impression counts both in office and over the phone tasks range from reporting facilities issues to ensuring supplies are stocked to assembling sales meeting presentations and more</li>
<li>Becoming a valuable team member working closely with and supporting your home office as well as team members across your geographic area with an interesting variety of tasks which often include software training, technology troubleshooting and special projects</li>
<li>Once you&rsquo;re ready, typically a few months into the Administrative Assistant role, you&rsquo;ll go through a challenging program where we teach you how to train our applications and support new sales agents, staff and management (see Advancement Path below)</li>
<li>You&rsquo;ll become the New Jersey office&rsquo;s highly visible representative in firmwide tech launches and onsite tech support of our applications</li>
</ul></div><h3 class="jobSectionHeader"><b>Qualification
</b></h3><div><ul><li>Intermediate computer skills including MS Word, Excel, PowerPoint, and Outlook*.</li>
<li>Strong organizational, interpersonal and communication skills as well as proofreading and editing abilities</li>
<li>Quick learner and you enjoy learning/working with software and technology</li>
<li>Possess great soft skills; collaborative, proactive, and approachable and a strong desire to learn and grow</li>
<li>Excellent attention to detail</li>
<li>Reliable and punctual, take pride in owning your responsibilities and contributing to the team</li>
<li>2+ years administrative experience desired and if you&rsquo;ve trained others, that&rsquo;s a big plus but not required</li>
<li>Some experience in Adobe Creative Suite is a plus but not required.</li>
</ul>
<ul><li>Candidates are tested for competency in software and office skills.</li></ul>
</div><h3 class="jobSectionHeader"><b>
Benefits
</b></h3><div>
<br>
Marcus &amp; Millichap offers a comprehensive benefits package designed to support employees&rsquo; health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:<br>
<ul><li>Health, dental, and vision insurance</li><li>Paid time off and paid holidays</li><li>401(k) retirement plan with employer matching contributions</li><li>Life and disability insurance</li><li>Employee Assistance Program (EAP) and wellness resources</li></ul></div>
<div><br>
Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
</div><div>Founded in 1971, Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.<br>
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Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.<br>
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Marcus &amp; Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus &amp; Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.
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<br>
Marcus &amp; Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Administrative Assistant (Brokerage Administrator)

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