real estate administrative assistant

AMA Holding

We are a leading real estate company specializing in property management, sales, and leasing. We are committed to delivering exceptional service and support to our clients. We are currently seeking a highly motivated and experienced Administrative Assistant to join our dynamic team.Job Description:We are currently seeking for an Administrative Assistant with expertise in Contracts A, B, F, and Ejari and a strong skill set in communication, negotiation, and customer service. The ideal candidate will be highly literate with PC applications and site portals, and possess excellent English language skills.Key Responsibilities:<ul><li>Welcome guests and visitors</li><li>Prepare and manage Ejari contracts and related documentation.</li><li>Will handle administrative work for the Real Estate Sales Team, including handling phone calls, emails, broadcast messages, follow ups, and correspondence.</li><li>Maintain and update property listings on various site portals.</li><li>Will handle preparation of lease agreements, sales contracts, and other legal documents.</li><li>Coordinate and schedule property viewings, inspections, and meetings.</li><li>Handle client inquiries and provide exceptional customer service.</li><li>Maintain organized and accurate records of all transactions and communications.</li><li>Support the team with general office duties and other tasks as required.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant in Dubai Real Estate industry, with high level of knowledge in UAE government portals and sites such as DLD (Ejari, RERA, etc.), Dubai Municipality, Trakhees, Nakheel, etc.</li><li>Proficiency in preparing and managing contracts A, B, F, and Ejari (new, renewal, modifications)</li><li>Basic Accounting skills (payments, cheques collection and deposits, etc.)</li><li>Strong communication and negotiation skills.</li><li>Moving in/out procedures, Handover for purchased units</li><li>Highly literate with PC applications (e.g., Microsoft Office Suite) and site portals (e.g., property listing websites).</li><li>Excellent English language skills, both written and verbal.</li><li>Exceptional customer service skills with a professional and courteous demeanor.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>High level of discretion and confidentiality.</li><li>MALE ONLY, Asian nationality</li></ul>Please send your CV to careers.amaholding@gmail.comJob Types: Full-time, PermanentApplication Question(s):<ul><li>are you available to join anytime?</li></ul>Experience:<ul><li>UAE Real Estate: 2 years (Preferred)</li></ul>Application Deadline: 15/10/2025 Expected Start Date: 15/10/2025

Real Estate Administrative Assistant

V-TAC Innovative LED Lighting

About the Role:We are seeking a proactive and detail-oriented Real Estate Admin to support the smooth day-to-day operations of our real estate development business. The role involves handling documentation, coordinating with clients and brokers, managing listings, and ensuring compliance with company and regulatory requirements.Key Responsibilities:<ul><li>Prepare and maintain property files, sales documents, tenancy contracts, and NOCs.</li><li>Coordinate with agents, clients, and developers for property listings, viewings, and handovers.</li><li>Update CRM systems, portals, and property databases accurately.</li><li>Handle RERA forms, DEWA connections, and Ejari registrations (as needed).</li><li>Manage correspondence, calls, and inquiries related to sales and leasing.</li><li>Support the sales and operations teams with reports, schedules, and documentation.</li><li>Ensure compliance with company procedures and Dubai Land Department regulations.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent.</li><li>2&ndash;4 years of administrative experience in real estate (developer or brokerage preferred).</li><li>Familiarity with RERA, DLD, and Ejari processes.</li><li>Excellent communication and organizational skills.</li><li>Proficient in MS Office; knowledge of CRM systems is a plus.</li><li>Ability to multitask and handle confidential information.</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthApplication Question(s):<ul><li>How many years of real estate admin experience do you have in UAE?</li><li>Salary expectation</li></ul>

The NOVA CLINIC

Role DescriptionMUST HAVE REAL ESTATE ADMIN EXPERIENCE. This is a full-time on-site role for a Real Estate Administrative Assistant located in Dubai. The Real Estate Administrative Assistant will be responsible for providing administrative support to the real estate team, handling customer service inquiries, managing communications, and assisting with day-to-day operations. Other roles include taking care of the contracts with developers, MOU, invoices and cold callingQualifications<ul><li>Strong Interpersonal Skills and Communication abilities</li><li>Confident to cold call</li><li>Has a driving license</li><li>Proficient in Customer Service and Administrative Assistance</li><li>Understanding of Real Estate both off plan and secondary</li><li>Minimum 3 years experience in an administrative role within the real estate industry</li></ul>Requirements:<ul><li>Minimum 3 years&rsquo; experience as a PA/EA, preferably in real estate or investment firms High level of organizational and communication skills Strong attention to detail and professional presentation Able to handle pressure, multitask, and work in a fast-paced, high-demand environment Discretion and loyalty are essential</li></ul>Job Type: Full-timePay: From AED5,000.00 per monthExpected Start Date: 01/11/2025

Executive Assistant

Alhad Properties

<div>
 
 
 Company:
 
 Alhad Properties
 
 
 
 Location:
 
 Dubai, UAE
 
 
 
 Job Type:
 
 Full-Time, On-Site
 
 
 
 Role:
 
 Real Estate Administrative Assistant
 
 
 
 
 
 
 Company Description
 
 
 
 Alhad Properties is one of the leading real estate companies in the UAE, providing expert guidance to homeowners, tenants, and investors based on solid market fundamentals. Our dedicated team is passionate about delivering world-class service to meet clients&rsquo; needs. Trust forms the foundation of our relationships, as we believe in long-term success through strong partnerships with our clients.
 
 
 
 
 
 
 Role Description
 
 
 
 We are seeking a
 
 Real Estate Administrative Assistant
 
 for a
 
 full-time on-site
 
 position in
 
 Dubai
 
 . The ideal candidate will manage client communications and provide excellent administrative and property support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage communication with clients and provide exceptional customer service.
 </li>
 <li>
 Handle property listings and manage property portals and CRM systems.
 </li>
 <li>
 Create contracts and edit property-related documents.
 </li>
 <li>
 Support the administrative needs of the team with accuracy and efficiency.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Strong communication and customer service skills.
 </li>
 <li>
 Experience in property management and lettings.
 </li>
 <li>
 Administrative support experience with strong organizational and multitasking abilities.
 </li>
 <li>
 Knowledge of real estate regulations and laws in Dubai.
 </li>
 <li>
 Detail-oriented with strong problem-solving skills.
 </li>
 <li>
 1 year of experience in the real estate industry is required.
 </li>
 </ul>
 
 
 Benefits
 
 
 <ul>
 <li>
 Employment visa and health insurance.
 </li>
 <li>
 Competitive salary (based on experience).
 </li>
 </ul>
</div>

Administrative Assistant

Times Square Abstract, LLC

Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant/Real Estate Title Assistant to join our team of professionals in our tight knit office in providing a high-quality real estate product and experience to our family of clients. This role requires strong communication skills, proficiency in general office tasks, and the ability to handle multiple tasks simultaneously while maintaining professionalism.Duties<ul><li>Serve as the first point of contact for visitors and clients at the front desk, demonstrating excellent phone etiquette.</li><li>Perform proofreading and editing of documents to ensure accuracy and professionalism.</li><li>Assist with general clerical tasks, including filing and data entry.</li><li>Scanning Abstracts and miscellaneous legal documents.</li><li>Complete public records run-downs for closings.</li><li>Utilize phone systems effectively to manage incoming calls and messages, ensuring timely responses.</li><li>Making bank deposits both in person and electronically.</li><li>Conducting deliveries and pick-ups of abstracts and closing packages with local client offices.</li><li>Processing recording packages.</li></ul>Qualifications<ul><li>Proven experience as an Administrative Assistant/Real Estate Paralegal or in a similar role is preferred.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficiency in office software applications (e.g., Microsoft Office Suite).</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li><li>Attention to detail with strong proofreading abilities.</li></ul>If you are a proactive, self-motivated individual with a passion for supporting others in an administrative capacity, we encourage you to apply for this exciting opportunity!Job Type: Full-timePay: $18.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Seneca Falls, NY 13148 (Required)</li></ul>Ability to Relocate:<ul><li>Seneca Falls, NY 13148: Relocate before starting work (Required)</li></ul>Work Location: In person

Office Assistant/Real Estate Assistant

Barley Snyder LLP

<div></div><div><div><div>Lancaster, PA
</div>
</div>Barley Snyder, a regional law firm with more than 130 attorneys, seeks a Real Estate/Title assistant to provide administrative support to the Real Estate Attorneys and Paralegals in our Lancaster office. Duties will include, ordering title searches, tax lien certificates, water/sewer bills, tax certifications and other real estate related searches. Individual will maintain and support activities related to real estate closings and, complete any assigned settlement and post-settlement functions.

2 or 4 year college degree preferred, or appropriate administrative experience may be substituted for education. Candidate must demonstrate commitment to high quality work and client service. Prior law firm experience strongly preferred.

Interested applicants should email resume to hr@barley.com. We offer a competitive salary &amp; benefits package including medical, life, disability, 401k and profit sharing retirement plans. We are a firm that believes in Practice Excellence&reg;. EOE</div>

Real Estate Assistant

The Tom Love Group

Are you a tech-savvy, self-starter who thrives in a fast-paced environment?Do you love staying organized, solving problems, and being the go-to person who keeps everything running smoothly?Join our high-performing team at The Tom Love Group, a premier luxury real estate company located in beautiful Summerlin, Nevada. We are looking for a motivated and make things run smoothly behind the scenes. If so, we want to hear from you!The Tom Love Group, a leading luxury real estate company based in beautiful Summerlin, Nevada, is looking for a self-motivated Administrative Assistant to join our dynamic team. Whether you're looking for full-time or part-time work, this is your chance to be part of a professional, high-performing environment where every day is different, and excellence is expected!What We&rsquo;re Looking For:<ul><li>A positive, can-do attitude with a team-first mindset</li><li>Strong organizational and multitasking skills</li><li>Ability to think on your feet and solve problems proactively</li><li>Proficiency with modern tech tools, CRMs, scheduling platforms, and more</li><li>Excellent communication skills and a high level of professionalism</li><li>MUST live within 15 minutes of Summerlin, NV &ndash; this is non-negotiable What You&rsquo;ll Be Doing:</li><li>Providing administrative support to our agents and leadership team</li><li>Managing calendars, emails, and real estate-related documentation</li><li>Assisting with scheduling, marketing coordination, and database management</li><li>Creating systems that keep our operations running smoothly</li><li>Helping maintain a high-end experience for our clients Why Join Us?</li><li>Be part of a top-tier luxury real estate group</li><li>Work in a positive, driven, and collaborative environment</li><li>Flexible schedule options: full-time or part-time</li><li>Opportunities to grow your skills and career in real estate administration. Ready to bring your skills to a team that values excellence and energy?</li></ul>Email your resume to: admin@thetomlovegroup.comJob Types: Full-time, Part-timePay: $2,405.00 - $3,290.00 per monthAbility to Commute:<ul><li>Las Vegas, NV 89134 (Required)</li></ul>Ability to Relocate:<ul><li>Las Vegas, NV 89134: Relocate before starting work (Required)</li></ul>Work Location: In person

Administration Assistant- Luxury Real Estate | Full-Time or Part Time

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Administration Assistant- Luxury Real Estate | Full-Time or Part Time