real estate administrative assistant

Summit Housing Group

Job Summary We are seeking a dynamic and highly organized Real Estate Development Administrative Assistant to join our growing team. This pivotal role provides essential administrative support to our real estate development projects, ensuring smooth operations from project initiation through completion. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to coordinate between teams, manage schedules, and handle a variety of tasks. Your energy and enthusiasm will help drive our projects forward and contribute to the success of our development initiatives.Duties<ul><li>Manage calendars and schedule meetings for project managers and development teams, ensuring all deadlines are met efficiently.</li><li>Prepare, proofread, and organize project documentation, reports, and correspondence with precision and clarity.</li><li>Maintain accurate filing systems&mdash;both physical and digital&mdash;facilitating quick retrieval of important documents.</li><li>Support financial reporting</li><li>Assist with data entry tasks related to project tracking, budgets, and client information using Microsoft Office Suite and Procore and other software</li><li>Provide customer service support by responding promptly to internal teams and external partners&rsquo; requests.</li><li>Manage correspondence via email, ensuring timely follow-up and organization of communications related to ongoing projects.</li><li>Support calendar management for multiple stakeholders, scheduling site visits, meetings, and deadlines with precision.</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Demonstrated experience in office management or administrative roles within real estate or related fields.</li><li>Bilingual abilities are highly valued to support diverse client interactions.</li><li>Familiarity with basic accounting functions is a plus.</li><li>Strong proofreading skills to ensure accuracy in all written communications.</li><li>Ability to handle clerical tasks such as filing, document management, and calendar coordination efficiently.</li><li>Customer service experience with a friendly demeanor that fosters positive relationships with clients and team members alike.</li><li>Proven time management skills to juggle multiple priorities while maintaining attention to detail. Join us as a Real Estate Development Administrative Assistant if you&rsquo;re eager to contribute your organizational talents in a vibrant environment dedicated to innovative property development!</li></ul>Pay: $50,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Real Estate Development Administrative Assistant

Danielle Goheen Real Estate Team

Real Estate Executive AssistantDanielle Goheen Real Estate Team &ndash; Kirkland, WA $26 &ndash; $32 per hour | Full-TimeJob SummaryThe Danielle Goheen Real Estate Team is seeking a proactive, highly organized Real Estate Executive Assistant to support our growing real estate business.This role plays a key part in keeping the business running smoothly behind the scenes while delivering an exceptional experience for our clients. You will help manage systems, marketing, transactions, and daily operations so the team can stay focused on serving clients and growing the business.The ideal candidate thrives in a fast-paced environment, enjoys managing details, improving systems, and taking ownership of projects. Strong organization, communication, and attention to detail are essential.This is an excellent opportunity for someone who wants to grow within a real estate business. Over time, this role may expand into a larger operations leadership position as the team continues to grow.Job Duties IncludeMarketing &amp; Client Experience<ul><li>Track and manage client referrals</li><li>Manage and grow 5-star online reviews</li><li>Send client surveys and track feedback</li><li>Support AI integration and automation initiatives</li><li>Manage social media accounts and posting schedule</li><li>Maintain and manage CRM and task management systems</li><li>Design flyers, brochures, and marketing materials</li><li>Coordinate mailings and print campaigns</li><li>Create and send quarterly Mailchimp e-newsletters</li><li>Assist with client appreciation events and programs</li><li>Manage client gifts and appreciation touchpoints</li><li>Conduct client care follow-up and home anniversary outreach</li><li>Prepare and distribute market reports</li><li>Provide miscellaneous marketing support as needed</li><li>Help create, improve, and manage internal systems and workflows</li><li>Manage and optimize the Google Business Profile</li></ul>Transaction Coordination &amp; Real Estate Support<ul><li>Prepare CMAs for clients and annual market reports</li><li>Maintain and manage the vendor list</li><li>Coordinate listing preparation including vendors, staging, photography, and marketing</li><li>Prepare and organize buyer and seller paperwork</li><li>Manage transaction paperwork, timelines, and deadlines</li><li>Track receipts and expenses in QuickBooks for tax purposes</li><li>Assist with showing homes, final walkthroughs, and inspections when needed</li><li>Help place and remove items from listings as needed</li><li>Follow up with agents and clients for showing feedback</li><li>Conduct property research when needed</li><li>Help manage buyer home searches</li><li>Prepare and assist with contracts and transaction documents</li></ul>Administrative &amp; Operations Support<ul><li>Manage calendars, appointments, and property showings</li><li>Provide administrative support including data entry, filing, document proofreading, and record management</li><li>Maintain organized digital and physical filing systems</li><li>Manage office supplies and support general office operations</li><li>Assist with event planning, open houses, and client events</li><li>Help prepare homes to go on the market as needed</li><li>Run local errands including dropping off and picking up materials or signage</li><li>Handle miscellaneous administrative tasks as needed</li></ul>QualificationsRequired<ul><li>Active Washington State real estate license</li><li>Must live within 5 miles of Kirkland</li><li>Valid driver&rsquo;s license and reliable transportation</li></ul>Skills &amp; Experience<ul><li>Experience in real estate administration, executive support, operations, or transaction coordination preferred</li><li>Strong organizational and time management skills</li><li>Exceptional attention to detail and accuracy</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Excellent written and verbal communication skills</li><li>Strong client service mindset and professional demeanor</li><li>Ability to work independently and take ownership of projects</li></ul>Technical Skills<ul><li>Microsoft Office Suite (Word, Excel, Outlook)</li><li>Google Workspace (Gmail, Docs, Calendar)</li><li>CRM systems and transaction management platforms</li><li>QuickBooks (basic bookkeeping)</li><li>DocuSign and electronic document systems</li><li>Mailchimp or similar email marketing platforms</li><li>Social media management tools</li><li>Canva for marketing and design materials</li><li>Experience working with AI tools and automation platforms</li></ul>Compensation &amp; Benefits<ul><li>$26 &ndash; $32 per hour, depending on experience</li><li>Paid holidays</li></ul>Location &amp; Work ScheduleThis role is primarily based in Kirkland, WA and requires regular in-person collaboration with the team.Once systems and responsibilities are established, the position has the potential to flex between in-office and hybrid work depending on workflow and team needs.How to ApplyPlease submit your resume along with a short note explaining why this role interests you and why you believe you would be a strong fit for this position.To help us identify applicants who pay close attention to detail, please include the phrase &ldquo;Client Experience Matters&rdquo; at the top of your message.Pay: $26.00 - $32.00 per hourExpected hours: 40.0 per weekApplication Question(s):<ul><li>Do you currently hold an active Washington State real estate license?</li><li>Do you currently live within 5 miles of Kirkland?</li><li>Which of the following tools have you used in a professional setting? (Note all that apply)</li></ul>CRM systemsDocuSignCanvaQuickBooksAI tools (ChatGPT, automation tools, etc.)Mailchimp or email marketing toolsNone of the above<ul><li>How many years of real estate administrative or transaction coordination experience do you have?</li></ul>Work Location: Hybrid remote in Kirkland, WA 98033

Real Estate Executive Assistant

Realtree Properties

RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li></ul>Experience:<ul><li>Dubai: 1 year (Required)</li><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Real Estate Admin Assistant (Female)

Job Overview We are seeking a dynamic and highly organized Executive Virtual Assistant specializing in real estate to join our team. This role offers an exciting opportunity to support busy real estate professionals by managing administrative tasks, coordinating schedules, and ensuring smooth daily operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to help drive efficiency and productivity in a fast-paced environment. This paid position is perfect for someone passionate about real estate support and eager to contribute to a thriving team from the comfort of their home.Duties<ul><li>Manage and maintain detailed calendars for real estate agents, including appointments, showings, and deadlines using tools like Google Workspace and Microsoft Office. </li><li>Handle incoming calls via multi-line phone systems with professionalism, practicing excellent phone etiquette and customer service skills. </li><li>Organize and update client files, property listings, and transaction documents through efficient data entry, filing, and record-keeping practices. </li><li>Assist with client communication by drafting emails, proofreading documents, and providing timely responses to inquiries in both English and bilingual capacities if applicable. </li><li>Support bookkeeping tasks such as invoicing, expense tracking, and basic QuickBooks data entry to ensure accurate financial records. </li><li>Coordinate virtual meetings, prepare agendas, take minutes, and follow up on action items to keep projects on track. </li><li>Provide general office management support including managing office supplies, overseeing clerical tasks, and maintaining organized digital files. </li><li>Offer exceptional customer support by addressing client needs promptly while maintaining professional demeanor across all interactions.</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). </li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. </li><li>Experience with office management tasks such as filing systems, data entry, and calendar management. </li><li>Familiarity with multi-line phone systems and phone etiquette to handle high call volumes professionally. </li><li>Bilingual abilities are highly desirable to communicate effectively with diverse clients. </li><li>Clerical experience in administrative support or office environments is essential. </li><li>Knowledge of real estate processes or experience supporting real estate professionals is a plus but not required. </li><li>Attention to detail for proofreading documents and maintaining accurate records. </li><li>Strong time management skills with the ability to prioritize tasks effectively. </li><li>Experience with bookkeeping software like QuickBooks or similar tools is advantageous. </li><li>Customer service expertise with a friendly demeanor that fosters positive relationships. </li><li>Personal assistant or medical/dental receptionist experience can be beneficial for understanding client interactions in professional settings. Join us as an Executive Virtual Assistant for real estate and become an integral part of a motivated team dedicated to excellence! Your organizational prowess and proactive attitude will help elevate our operations while providing exceptional support that makes a difference every day!</li></ul>Work Location: Remote

executive virtual assistant for real estate

Wizehire

<div>
 
 Licensed Real Estate Assistant &ndash; Full-Time
 
 
 
 
 Location Greensboro, NC
 
 
 
 
 Compensation $65,000 - $80,000 (based on experience) + potential for bonuses
 
 
 
 
 Start Date August 1, 2025
 
 
 
 We&rsquo;re seeking a full-time Licensed Real Estate Assistant to support a top-producing real estate agent in the Greensboro market. This is a key role for someone who thrives in a fast-moving environment, communicates well, and is ready to be part of a high-performing, client-focused business.
 
 
 You&rsquo;ll work closely with a dedicated transaction coordinator and be responsible for supporting key parts of the process, including listing prep, showings, client communication, and assisting with inspections and repair negotiations. Flexibility, initiative, and a commitment to excellence are essential.
 
 
 
 What You&rsquo;ll Do
 
 
 
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 Prepare and coordinate listing details and marketing efforts
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 Manage appointment scheduling, showing coordination, and client follow up
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 Assist with home inspections and repair negotiations
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 Communicate with clients, vendors, attorneys, and other agents
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 Review and prepare documents for handoff to the transaction coordinator
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 Track timelines and tasks to ensure smooth execution
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 Provide support during standard business hours and evenings/weekends as needed
 
 
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 </ul>
 
 What We&rsquo;re Looking For
 
 
 
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 Active North Carolina Real Estate License (required)
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 Previous experience as a licensed assistant or active agent (in Guilford County, preferably)
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 Strong communication and writing skills
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 Organized, self-motivated, and detail-oriented
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 Comfortable adapting to shifting priorities
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 Willing to work a flexible schedule, including evenings and weekends
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 Professional, calm, and solutions-driven
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
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 Salary $65,000&ndash;$80,000 depending on experience
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 Biweekly payroll
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 Bonus potential based on performance, availability, and contribution
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 Opportunity for long-term growth within a well-established and respected real estate business
 
 
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 </ul>
 If you&rsquo;re ready to bring your expertise into a focused, high-energy environment &mdash; and you take pride in delivering polished, reliable support &mdash; we&rsquo;d love to connect with you.
 
 
 
 Compensation
 
 
 
 $65,000 - $80,000 Based on experience
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Ensure each transaction complies with legalities and any tax withholdings are complete
 </li>
 <li>
 Arrange for open houses and other community events to locally spread brand awareness
 </li>
 <li>
 Track important dates and time limits for transactions and notify relevant stakeholders as needed
 </li>
 <li>
 Schedule necessary appointments with all parties, including open houses and the final walkthrough
 </li>
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 Compete with others in the real estate industry by producing high-quality print and digital marketing materials
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 <li>
 Respond to customer needs with urgency and attentiveness
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 <li>
 Keep track of all transaction documents in the client database and complete the necessary paperwork
 </li>
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 Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
 </li>
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 Administrative Support Manage the Realtor's calendar and schedule when necessary; perform data input and status reporting.
 </li>
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 Transaction Coordination Assist from contract to closing by coordinating details, scheduling appointments, and managing client communication.
 </li>
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 Database Management Set up and update databases, including client and sphere of influence contacts.
 </li>
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 Customer Service Provide exceptional service to clients, the Realtor, and third parties, ensuring a seamless experience throughout the staging and selling process.
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 General Support Monitor time-sensitive requests and complete tasks assigned by the Realtor.
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 Respond to Customer Needs Address customer needs with urgency and attentiveness.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Background in real estate is required for this position
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 Must have high school diploma or GED
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 Available evenings and weekends
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 Excellent written and verbal communication skills
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 Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
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 A valid Real Estate License is required for this job
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 <ul>
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 Proficiency in Microsoft Office and advanced computer skills.
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 Strong interpersonal and organizational abilities.
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 Attention to detail, time management, and flexibility are essential.
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 Ability to work independently under pressure.
 
 
 </li>
 </ul>
 
 License
 
 
 
 <ul>
 <li>
 A valid NC Realtor license and recent real estate experience are mandatory.
 
 
 </li>
 </ul>
 
 Additional Requirements
 
 
 
 <ul>
 <li>
 A valid Real Estate License is required for this job.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Flexible working schedule to accommodate clients on nights and weekends.
 </li>
 <li>
 Previous experience in the real estate industry, preferably in Guilford County.
 </li>
 <li>
 Basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems.
 </li>
 <li>
 Trello, DocuSign, and ZipForms experience is a huge plus.
 
 
 </li>
 </ul>
 
 About Company
 
 
 
 We are a high-level real estate business focused on providing high-level service to clients. We maintain positive attitudes and passion for our real estate business while growing and maintaining it, aiming to provide a good quality of life for all. We are heart-based and care for clients; excellent service defines our goal.
 
 
 
 Expectations
 
 
 
 Must maintain a professional demeanor, reliable attendance, strong attention to detail, and a commitment to deadlines. Exceptional follow-up and willingness to handle evening and weekend responsibilities are crucial.
 
 
 This role offers a unique blend of staging expertise, administrative support, and real estate involvement, making it an ideal opportunity for a licensed professional eager to grow in a dynamic environment. If this aligns with your career aspirations, we encourage you to apply and take the next step in your journey!
 
 
</div>

Real Estate Office Assistant

Propel Consult

About Company &amp; Role PurposeProvide day‑to‑day administrative support to ensure smooth office operations, assist with documentation and correspondence, support property/real‑estate teams where required, and serve as a point of contact for internal and external stakeholders.KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIESGeneral &middot; Perform general administrative tasks including filing, data entry, scanning, and managing correspondence.&middot; Greet visitors and handle incoming calls and emails; route enquiries to the appropriate team members.&middot; Prepare, format and proofread documents, reports, letters and presentations.&middot; Maintain and update databases, client records and filing systems.&middot; Support scheduling and calendar management for managers and team members; coordinate meetings and appointments.&middot; Assist with basic bookkeeping tasks such as invoice processing and expense reporting, liaising with finance as required.&middot; Support real estate team with documentation, lease and contract administration, and follow‑up with clients and vendors.&middot; Coordinate procurement of office supplies and maintain inventory levels.&middot; Assist with event logistics, site visits and client meetings when needed.&middot; Handle travel arrangements and itineraries for staff as required.&middot; Contribute to process improvements and adapt to changing priorities and workloads.BACKGROUND, QUALIFICATIONS &amp; EXPERIENCEQualifications&middot; Minimum 1 year of professional administrative experience.&middot; Experience working in a real estate company preferred but not required.&middot; Fluent in English (written and spoken).&middot; Proficient in MS Office (Word, Excel, Outlook, PowerPoint).&middot; High school diploma; diploma or degree in Business Administration or related field is an advantage.&middot; Right to work in [Specify Country] / valid work permit.Skills&middot; Strong written and verbal communication skills in English.&middot; Good negotiation and stakeholder‑management skills.&middot; Excellent organizational skills and attention to detail.&middot; Ability to prioritise, multitask and work under pressure.&middot; Adaptable to change and willing to take on new responsibilities.&middot; Customer‑service oriented and professional demeanour.&middot; Basic numeracy and record‑keeping skills.Job Types: Full-time, PermanentWork Location: In person

Admin Assistant

LUMINARY REAL ESTATE

We are seeking a highly organized and detail-oriented Real Estate Administrator with proven experience in the UAE real estate sector. The ideal candidate will possess strong knowledge of property documentation, CRM systems, government portals, and transaction coordination. This role is essential in ensuring smooth administrative operations and providing effective support to the sales team.Key Responsibilities<ul><li>Oversee and manage daily administrative operations within the real estate office.</li><li>Prepare and manage property documentation including Form A, Form B, Form F, Memorandums of Understanding (MOU), and tenancy agreements.</li><li>Coordinate and process Ejari registrations and Dubai Land Department (DLD) related documentation.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers, clients, developers, and banks to ensure smooth transaction processing from initiation to closure.</li><li>Prepare commission statements, invoices, and periodic sales reports for management review.</li><li>Track and monitor deals to ensure all documentation and compliance requirements are completed accurately.</li><li>Maintain organized digital and physical filing systems for contracts and property records.</li><li>Monitor broker documentation, including RERA certifications, and ensure regulatory compliance.</li><li>Assist management with operational reporting, official correspondence, and administrative tasks.</li><li>Ensure adherence to UAE real estate regulations and internal company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>6 months to 1 year of experience in a UAE real estate company (mandatory).</li><li>Strong knowledge of DLD procedures, Ejari registration, and Trakheesi system.</li><li>Experience managing property portals and CRM software.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong written and verbal communication skills in English (Arabic is an advantage).</li></ul>Preferred Skills<ul><li>Familiarity with RERA regulations and real estate compliance requirements.</li><li>Strong attention to detail with a high level of accuracy in documentation.</li><li>Ability to work effectively in a fast-paced environment and meet deadlines.</li><li>Excellent coordination, follow-up, and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Female)

Search 10000+ Real estate administrative assistant jobs near you this April. New roles added regularly across leading industries. Apply today.