real estate administrative assistant

Top Millions Real Estate

Hiring Female Admin Assistant / ReceptionistSalary: NegotiableEmployment visa providedSaturday &amp; Sunday off - UAE Holiday off9am - 6pm working hoursLocation: Dubai Silicon OasisQualifications:Computer literateMS Office skillsEnglish &amp; Chinese Communication skills (email and phone).Customer serviceTime ManagementMulti taskingMulti phone line handlingEasy to adapt to new surroundingPresentableAble to assist the CEO in Daily operationsReal Estate experience is a Plus but not mandatoryInterested applicants, please apply by email or send WhatsApp 052 242 5489Job Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED2,000.00 - AED3,000.00 per monthLanguage:<ul><li>Chinese (Required)</li></ul>

Real Estate Administrative Assistant

RSU ENT Properties

About us: RSU Ent Properties is a dynamic and rapidly growing subsidiary of RU Holdings Group,dedicated to becoming a leading force in the UAE real estate market. With a strongfoundation built on excellence, innovation, and strategic growth, RSU Ent Properties iscommitted to expanding its portfolio and establishing itself as a market leader in Dubai&rsquo;scompetitive real estate sector.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the management and sales team.</li><li>Prepare, edit, and manage real estate documents including sales agreements, contracts, and listings.</li><li>Handle phone calls, emails, and client inquiries in a professional and timely manner.</li><li>Maintain accurate and updated property listings across online platforms and company CRM.</li><li>Coordinate property viewings, meetings, and client appointments.</li><li>Manage office supplies, documentation, and filing systems.</li><li>Assist with marketing activities, including social media updates and preparing promotional materials.</li><li>Track deadlines, property transactions, and ensure compliance with legal requirements.</li><li>Support HR and recruitment processes as needed for the real estate team.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum 1* + years of administrative experience in real estate* or a related field.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in MS Office Suite and familiarity with real estate CRMs (e.g., Property Finder, Bayut, Dubizzle, or similar platforms).</li><li>Knowledge of real estate procedures, contracts, and regulations.</li><li>Ability to work independently and as part of a fast-paced team.</li><li>High attention to detail and professionalism.</li></ul>What We Offer:<ul><li>Competitive salary and performance incentives.</li><li>Opportunity to work with a dynamic and supportive team.</li><li>Career growth and professional development in the real estate industry.</li><li>Modern and collaborative office environment.</li></ul>Job Type: Full-timePay: From AED3,500.00 per monthApplication Deadline: 31/03/2025

Experienced Real Estate Administrative Assistant

Galion Properties

<div>
 
 The
 
 Real Estate Administrator / Listing Administrator
 
 will play a key role in managing property listings, supporting real estate agents, and ensuring the efficient administration of all real estate activities. The ideal candidate will have a strong administrative background, excellent organizational skills, and a passion for real estate.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 
 Property Listings Management:
 
 Assist in the creation, updating, and maintenance of property listings across various platforms (websites, MLS, social media, etc.).
 </li>
 <li>
 
 Client Communication:
 
 Act as the point of contact for clients, handling inquiries and providing updates regarding property listings and market trends.
 </li>
 <li>
 
 Document Preparation:
 
 Assist with the preparation and management of documents such as contracts, agreements, and property brochures.
 </li>
 <li>
 
 Database Management:
 
 Maintain accurate and up-to-date client and property databases.
 </li>
 <li>
 
 Coordination of Viewings:
 
 Schedule property viewings and coordinate with agents and clients to ensure smooth appointments.
 </li>
 <li>
 
 Marketing Support:
 
 Assist with the preparation of marketing materials for new property listings, including online and offline marketing initiatives.
 </li>
 <li>
 
 Administrative Support:
 
 Provide general administrative support to the real estate team, ensuring all office operations run smoothly.
 </li>
 <li>
 
 Compliance &amp; Documentation:
 
 Ensure compliance with UAE real estate laws and regulations regarding listings, transactions, and documentation.
 </li>
 <li>
 
 Reporting:
 
 Assist with reporting requirements, including sales performance, listing updates, and market analysis.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 
 Experience:
 
 Minimum 2-3 years of experience in real estate administration, property listing management, or a related field.
 </li>
 <li>
 
 Knowledge:
 
 Familiarity with UAE real estate laws, regulations, and platforms (e.g., Property Finder, Bayut, JustProperty, etc.) is highly preferred.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Skills:
 
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Excellent verbal and written communication skills in English .
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Familiarity with CRM and real estate management software.
 </li>
 <li>
 
 Attention to Detail:
 
 Ability to maintain accuracy and consistency in documentation and listings.
 </li>
 <li>
 
 Problem-Solving:
 
 Proactive and capable of handling challenges in a fast-paced environment.
 </li>
 <li>
 
 Team Player:
 
 Ability to work effectively in a team and collaborate with colleagues and clients.
 </li>
 </ul>
 
 
</div>

Real Estate Administrative Assistant (Listing Admin)

La Riviera Real Estate

<div>
 
 
 Administrative Assistant &ndash; Real Estate
 
 
 
 
 Location: Al Wasl, Dubai
 
 
 
 
 Company: La Riviera Real Estate
 
 
 
 
 
 
 La Riviera Real Estate is a dynamic real estate agency based in Dubai. We are seeking an
 
 experienced Administrative Assistant in the real estate sector
 
 to support our growing team.
 
 
 
 
 
 🔹
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist clients at the office.
 </li>
 <li>
 Coordinate with real estate agents regarding forms, contracts, and administrative documents (Contracts A, B, F).
 </li>
 <li>
 Manage and update property listings on real estate portals (Bayut, Property Finder, etc.).
 </li>
 <li>
 Generate and track
 
 permit numbers
 
 for properties.
 </li>
 <li>
 Handle emails and correspondence with clients and partners.
 </li>
 <li>
 Provide general administrative support related to real estate.
 </li>
 <li>
 Prepare and maintain reports and basic documents (Word, Excel).
 </li>
 <li>
 Use
 
 Zoho
 
 to create and manage client invoices.
 </li>
 <li>
 Handle administrative tasks with government departments, collect cheques, and complete other administrative formalities during working hours,
 
 accompanied by a private driver for all required travel
 
 .
 </li>
 <li>
 Perform other real estate administrative tasks as needed.
 </li>
 </ul>
 
 
 
 
 🔹
 
 Requirements
 
 
 <ul>
 <li>
 Previous experience as an administrative assistant in the real estate sector in Dubai.
 </li>
 <li>
 Good knowledge of local real estate procedures and portals.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel) and Zoho.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Fluent in English (written and spoken).
 </li>
 </ul>
 
 
 
 
 🔹
 
 Additional Information
 
 
 <ul>
 <li>
 
 Working hours:
 
 Monday to Saturday.
 </li>
 <li>
 Based in
 
 Al Wasl, Dubai
 
 .
 </li>
 <li>
 Professional and dynamic work environment.
 </li>
 <li>
 Opportunity for growth within the agency.
 </li>
 </ul>
 
 
</div>

Adjoint administratif/Adjointe administratif

Pierce Atwood

Real Estate Group Legal Administrative Assistant &ndash; Portland, ME
 <div><div><div><div>Pierce Atwood LLP seeks an experienced legal administrative assistant to join its Real Estate Practice Group. Applicants must have strong organizational ability, a proactive attitude, a keen focus on accuracy, and work well with colleagues. Real estate experience preferred. Position offers a collegial working environment in the Portland, Maine office of a midsized law firm based in the Northeast, and requires five days in office. To apply, please submit your cover letter and resume to Maria Gaetani, mgaetani@pierceatwood.com</div></div></div></div>

Real Estate Group Legal Administrative Assistant – Portland, ME

Mesa Verde Investments, LLC

Pay: 144.00 EGP &ndash; 216.00 EGP per hourJob Title: Leasing &amp; Real Estate Assistant (Remote) Location: Remote Hours: Mon&ndash;Fri, 8 AM &ndash; 4 PM EST (U.S. time zone)About UsVincent Patrick Realty LLC is a U.S.-based real estate company looking for a reliable and detail-oriented Leasing &amp; Real Estate Assistant. This role combines leasing support, tenant coordination, property management assistance, and general administrative work for our team.Key Responsibilities<ul><li>Communicate with tenants by phone, email, and message</li><li>Manage waiting lists and update CRM systems</li><li>Track rent payments and follow up on maintenance requests</li><li>Assist with marketing available apartments and tracking property performance</li><li>Support with contracts, agreements, and other real estate documents</li><li>Perform administrative tasks, attend online meetings/trainings, and assist with projects</li></ul>Required Skills (Must-Haves)<ul><li>Experience handling contracts, agreements, or legal/administrative documents</li><li>Experience in leasing, sales coordination, property management, or client services</li><li>Excellent English communication skills (written &amp; spoken)</li><li>Strong organization, attention to detail, and follow-through</li><li>Ability to quickly learn and work with online tools/software (we use Buildium, but training provided)</li></ul>Bonus Skills (Preferred but not required)<ul><li>Experience with CRM systems (Go High-Level, etc.)</li><li>Dotloop, Google Docs/Sheets, MS Office</li><li>Marketing or social media support</li></ul>Compensation &amp; Benefits<ul><li>Competitive hourly pay (based on experience)</li><li>Full-time role with consistent U.S. business hours (8&ndash;4 EST)</li><li>Training and support on company-specific tools</li></ul>How to ApplySend your CV along with a screenshot of your DISC assessment results: Take the free test here: https://www.123test.com/disc-personality-test/?fbclid=IwAR3ZE8T9d2urPmaZl-2Nn4AQSohSPXGuKsu3saZmY3UzHPEXXQ5mCv90NMIJob Type: Full-timePay: E&pound;144.00 - E&pound;216.00 per hourExpected hours: 40 per weekEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Property Mangement: 1 year (Preferred)</li><li>Real Estate: 1 year (Required)</li></ul>

Leasing and Real Estate Assistant-Remote

Elite Real Estate

We are seeking a friendly, organized, and professional receptionist to be the first point of contact at our real estate office. The ideal candidate will handle front desk operations, greet clients, manage phone calls, and provide administrative support to our agents and office staff. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Greet and welcome clients, visitors, and vendors in a professional manner.</li><li>Answer, screen, and direct incoming phone calls and emails.</li><li>Schedule and confirm appointments, meetings, and property viewings.</li><li>Maintain reception area and office common areas to ensure a professional appearance.</li><li>Assist with filing, data entry, document preparation, and record keeping.</li><li>Provide administrative support to real estate agents, including preparing property listings, contracts, and client correspondence.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Update client databases, CRM systems, and property management software.</li><li>Support marketing efforts by assisting with social media posts, brochures, and event coordination.</li><li>Perform other general office duties as assigned.</li></ul>Requirements:<ul><li>Previous experience as a receptionist, front desk associate, or administrative assistant (experience in real estate preferred but not required).</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.</li><li>Familiarity with real estate software and CRM systems is an advantage.</li><li>Professional appearance and positive attitude.</li><li>High school diploma or equivalent; additional certification in administration or real estate is a plus.</li></ul>Work Environment:<ul><li>Office-based role with direct client interaction.</li><li>Standard business hours, with occasional overtime during busy periods or special events.</li></ul>Job Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per monthLanguage:<ul><li>English and Arabic (Preferred)</li></ul>

Real estate receptionists

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