real estate administrative assistant

Lavian & Lavian LLP

About Us:We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.Position Overview:We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.Key Responsibilities:<ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul>Qualifications:<ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul>Location:New York, NYCompensation:Competitive salary commensurate with experience. Bonus opportunities.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Real Estate Administrative Assistant

Roche Bobois

Job Title: Real Estate Administrative Assistant / Secretary Job / Account AssistantTo provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage office correspondence, including emails, calls, and in-person inquiries.</li><li>Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.</li><li>Schedule and coordinate meetings, property viewings, and appointments for management or agents.</li><li>Maintain an organized filing system (physical &amp; digital) for contracts, property records, and client information.</li><li>Draft professional letters, memos, and reports.</li></ul>2. Real Estate Documentation<ul><li>Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.</li><li>Handle Ejari registrations, cancellations, and updates via the DLD portal.</li><li>Track and follow up on lease expiries, rent renewals, and payment schedules.</li><li>Process security deposits, rent receipts, and related financial documentation.</li></ul>3. Client &amp; Tenant Coordination<ul><li>Serve as the primary point of contact for tenants, landlords, and prospective clients.</li><li>Address tenant queries, complaints, and maintenance requests promptly.</li><li>Assist in arranging property inspections, move-in/move-out procedures, and handovers.</li><li>Follow up on overdue payments and coordinate with accounts for collections.</li></ul>4. Regulatory Compliance<ul><li>Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.</li><li>Ensure all contracts and transactions meet regulatory requirements.</li><li>Maintain accurate property listings and marketing materials in compliance with advertising standards.</li></ul>5. Office &amp; Operational Support<ul><li>Order and manage office supplies.</li><li>Assist with marketing materials, social media postings, and property advertisements.</li><li>Support management in preparing presentations, market reports, and other business documents.</li></ul>6. Additional Admin Support<ul><li>Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.</li></ul>7. Accounts Background<ul><li>Assist with monthly, quarterly, and annual financial reports.</li><li>Assist with preparation and filing of VAT return.</li><li>Reconcile Bank statements, cheque records, customer ledger and vendor accounts.</li><li>Track customer payments, rent collections and follow up on outstanding balances.</li></ul>Skills &amp; Qualifications<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Experience: Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal</li><li>Accounts: Proficiency in Tally ERP 9 / Tally Prime.</li><li>Language: Excellent written and verbal communication skills in English</li><li>Other Skills:</li><li>Strong organizational and multitasking abilities.</li><li>Customer service orientation.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent analytical and problem-solving skills, with high attention to details and accuracy.</li><li>Strong ethics and integrity, ensuring confidentiality and data security.</li></ul>CAN JOIN IMMEDIATELYJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Real Estate Administrative Assistant / Secretary/ Account Assistant

ELITA HOMES REAL ESTATE BROKERS L.L.C

Hiring a highly organized, detail-oriented Property Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits:- Possibility to work remotely!- Basic + commission for the right candidate!- Pleasant working environment!Key Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (in Real Estate preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>The candidate shall be on your own visa if based in UAE! Attach your CV with a photo! Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per month

Property Administrator

The Capital Avenue Real - Estate

Hiring For Administrative Assistant - TagalogWe are currently looking for a highly motivated Administrative Assistant.Job Responsibilities:<ul><li>Serving as a Front Desk Executive, handling front office duties.</li><li>Providing support to both the maintenance and sales teams.</li><li>Assisting with sales and marketing tasks and initiatives.</li><li>Meeting and exceeding customer service expectations.</li><li>Managing administrative tasks efficiently.</li><li>Registration in Developer Portal</li><li>Application for Broker's License and Training Institute</li><li>Coordinates with Abu Dhabi Global Market &amp; Abu Dhabi Real Estate Center</li></ul>Job Requirements:<ul><li>With Pleasing Personality</li><li>Good in English</li><li>Have good time management</li><li>Can collaborate with different nationality</li><li>Has knowledge &amp; experience in ADREC, ADGM, Broker's License Application.</li></ul>Email: careers@thecapitalavenue.comJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Real Estate Admin - Female

We are looking for a highly organized, detail-oriented Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits: - Possibility to work remotely- Basic + commission - Pleasant working environmentKey Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with Developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>Candidate shall be on own visa if based in UAE! Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant Real Esate

Absolute Barbecues

A Real Estate Administrator's job revolves around providing comprehensive administrative support to a real estate office or team, ensuring smooth operations and efficient workflow. This includes managing documents, coordinating appointments, maintaining listings, and handling client inquiries.Responsibilities <ul><li>Manage and organize real estate documents and files</li><li>Coordinate appointments, showings, and meetings for agents</li><li>Maintain and update property listings and databases</li><li>Assist with marketing materials and online property postings</li><li>Handle client inquiries and provide excellent customer service</li><li>Ensure compliance with legal and regulatory requirements</li><li>Process contracts, leases, and other real estate documents</li><li>Order and manage office supplies and equipment</li><li>Support agents with administrative tasks and reporting</li><li>Liaise with vendors, clients, and service providers</li><li>Prepare documents for Sales/invoices (forms for Land dept)</li><li>Prepare and executive approvals for advertisements from land department</li></ul>Requirements <ul><li>High school diploma or equivalent; associate&rsquo;s or bachelor&rsquo;s degree preferred</li><li>Previous experience in real estate administration or office management</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency with Microsoft Office and real estate management software</li><li>Attention to detail and accuracy in documentation</li><li>Ability to work independently and as part of a team</li><li>Knowledge of real estate processes and terminology</li><li>Customer service orientation</li><li>Ability to handle confidential information with discretion</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience in handling all documentations for authorities including land department?</li></ul>Application Deadline: 15/07/2025

Real Estate Administrator

SURE Real Estate

SURE Real Estate is looking for a detail-oriented and talented Real Estate Accountant. The Real Estate Accountant cum Admin will be responsible for handling the company&rsquo;s financial records, daily accounting tasks, administrative support, and coordination of real estate transactions. This role ensures accurate financial reporting, smooth office operations, and compliance with organizational policies. Ideal for someone who is detail-oriented, organized, and experienced in real estate or property development accounting.Accounting Responsibilities:<ul><li>Maintain accurate books of accounts, including accounts payable, accounts receivable, general ledger, and petty cash, agent's commissions, invoicing</li><li>Prepare monthly, quarterly, and annual financial reports.</li><li>Monitor cash flow, revenues, and expenses.</li><li>Handle invoicing, billing, and collection follow-ups from clients or Developers.</li><li>Reconcile bank statements and ensure timely posting of transactions.</li><li>Prepare VAT filings and ensure compliance with UAE VAT regulations.</li><li>Coordinate with auditors, external accountants, and banks when required.</li><li>Process commissions, reimbursements, and agent payouts based on company policy.</li><li>Verify real estate transaction documents (Form A, Form B, MOU, SPA, Oqood, etc.).</li><li>Track developer payments, DLD fees, and ensure records match project statements.</li></ul>Administrative Responsibilities:<ul><li>Manage office operations, supplies, and general administrative tasks.</li><li>Maintain filing systems (digital &amp; hard copy) for contracts, client documents, and financial records.</li><li>Assist management with reports, schedules, and internal communications.</li><li>Support HR with employee attendance, onboarding documents, and leave records.</li><li>Arrange appointments, meetings, and ensure smooth communication flow within the office.</li><li>Handle inquiries, emails, and provide customer service for clients when required.</li><li>Prepare letters, memos, and official correspondence.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>Minimum 2&ndash;3 years accounting experience (preferably in real estate).</li><li>Strong knowledge of UAE real estate processes (DLD, RERA forms, developer portals).</li><li>Proficient in accounting software (QuickBooks / Tally / Zoho) and MS Office (Excel is essential).</li><li>Strong organizational, analytical, and multitasking skills.</li><li>Excellent communication skills&mdash;both written and verbal.</li><li>Ability to maintain confidentiality and handle sensitive information.</li><li>Can work independently and in a fast-paced environment.</li></ul>For more information, kindly share your CV to hr@surerealtors.com or to our Whatsapp number +971585092567Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>

Real Estate Accounts/Admin

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