real estate administrative assistant

Blackstone

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 Blackstone is the world&rsquo;s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X, and Instagram.
 
 
 
 Blackstone Real Estate
 
 
 
 Blackstone is a global leader in real estate investing. Blackstone&rsquo;s real estate business was founded in 1991 and has US $319 billion of investor capital under management. Blackstone is the largest owner of commercial real estate globally, owning and operating assets across every major geography and sector, including logistics, data centers, residential, office and hospitality. Our opportunistic funds seek to acquire undermanaged, well-located assets across the world. Blackstone&rsquo;s Core+ business invests in substantially stabilized real estate assets globally, through both institutional strategies and strategies tailored for income-focused individual investors including Blackstone Real Estate Income Trust, Inc. (BREIT). Blackstone Real Estate also operates one of the leading global real estate debt businesses, providing comprehensive financing solutions across the capital structure and risk spectrum, including management of Blackstone Mortgage Trust (NYSE: BXMT).
 
 
 
 Job Description
 
 
 
 Blackstone Real Estate is seeking a highly organized Administrative Assistant to support the Office of the Head of Blackstone Real Estate. This role works in close partnership with the office&rsquo;s senior-level Executive Assistant and provides essential administrative, expense, and event-planning support. The position plays a key role in ensuring the smooth day-to-day operations of the office and supporting senior leadership in a fast-paced environment.
 
 
 
 Administrative &amp; Executive Support
 
 
 
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 Support the Office of the Head of Blackstone Real Estate in coordination with the Executive Assistant.
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 Assist with calendar management, meeting coordination, and travel arrangements as directed by the Executive Assistant.
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 Provide support on ad hoc projects and special initiatives for the leadership team.
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 Handle sensitive and confidential information with the utmost discretion.
 
 
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 Expense Management (Primary Owner)
 
 
 
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 Prepare, submit, and track expense reports accurately and on time, in accordance with firm expense policies.
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 Partner with Finance and internal stakeholders to resolve expense-related questions or discrepancies.
 
 
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 Event Planning &amp; Coordination (Primary Owner)
 
 
 
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 Plan and coordinate internal and external events, including leadership meetings, team offsites, group town-halls, and firm-sponsored functions.
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 Manage event logistics such as venue selection, catering, travel coordination, materials, and on-site support, in partnership with the Blackstone Events Team.
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 Track event-related expenses and support post-event reconciliation as needed.
 
 
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 Travel Arrangements And Planning (Primary Owner)
 
 
 
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 Coordinate domestic and international travel arrangements for the Head of Blackstone Real Estate and related leadership, in alignment with direction and priorities set by the Executive Assistant.
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 Book flights, hotels, ground transportation, and visas as required, with adherence to firm travel policies.
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 Prepare detailed travel itineraries and ensure all logistics are confirmed in advance of travel.
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 Monitor travel schedules for changes or disruptions and proactively manage any necessary re-bookings.
 
 
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 Qualifications
 
 
 
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 Bachelor&rsquo;s degree preferred.
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 5+ years of administrative or executive support experience, preferably within financial services, real estate, or a similarly dynamic professional environment.
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 Experience with expense management (preferably Concur) and event planning.
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 Exceptional organizational skills and strong attention to detail.
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 Effectively manage multiple priorities and meet deadlines with minimal supervision.
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 Strong written and verbal communication skills.
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 Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
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 Professional presence, sound judgment, and discretion when working with senior-level leadership.
 
 
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 The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
 
 
 
 Expected annual base salary range:
 
 
 
 $70,000 - $130,000
 
 
 Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
 
 
 Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone&rsquo;s sole discretion.
 
 
 Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.
 
 
 If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).
 
 
 Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
 
 
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 Attending client meetings where you are discussing Blackstone products and/or and client questions;
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 Marketing Blackstone funds to new or existing clients;
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 Supervising or training securities licensed employees;
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 Structuring or creating Blackstone funds/products; and
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 Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
 
 
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 Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
 
 
 To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.
</div>

Real Estate - Administrative Assistant

The Girard Real Estate Group

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we&rsquo;d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, letters, faxes and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Develop and maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Book travel arrangements</li><li>Submit and reconcile expense reports</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li><li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and fax machines</li><li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Types: Full-time, Part-timePay: From $16.50 per hourExperience:<ul><li>Real estate administrative: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Modesto, CA 95350 (Preferred)</li></ul>Work Location: In person

Real Estate Administrative Assistant

Koshan Development & Investment

Position: Real Estate AssistantLocation: Abu Dhabi, United Arab EmiratesJob OverviewWe are seeking a proactive and organized Real Estate Assistant to support our real estate operations in Abu Dhabi. The ideal candidate should have knowledge of the UAE real estate market, strong communication skills, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Assist in daily real estate operations and administrative tasks</li><li>Coordinate with clients, brokers, developers, and property owners</li><li>Prepare property listings, presentations, proposals, and reports</li><li>Conduct market research and monitor UAE real estate trends</li><li>Support property viewings, client follow-ups, and documentation</li><li>Maintain and update property databases and CRM systems</li><li>Assist in marketing and social media coordination when required</li><li>Provide professional support to the sales and management team</li></ul>Requirements<ul><li>Experience in the UAE real estate industry is preferred</li><li>Knowledgeable about the Abu Dhabi and UAE property market</li><li>Strong communication and interpersonal skills</li><li>Tech-savvy and proficient in Microsoft Office and online platforms</li><li>Ability to work independently and manage multiple tasks</li><li>Professional appearance and positive attitude</li><li>Strong organizational and time management skills</li><li>Fluent in English; Arabic is an advantage</li><li>Willingness to learn and grow in a dynamic environment</li></ul>Preferred Qualifications<ul><li>Previous experience in a real estate company or brokerage firm</li><li>Familiarity with CRM systems and property portals</li><li>Abu Dhabi-based candidates preferred</li></ul>Work Location: In person

Real Estate Assistant

Terrain Title

Overview Join a dynamic and growing real estate title and escrow company as an Assistant/Admin, where your organizational skills and attention to detail will help facilitate smooth property transactions. This role offers an exciting opportunity to support legal and administrative processes within the real estate industry, ensuring accuracy, compliance, and exceptional customer service. You will be a vital part of a team dedicated to delivering efficient title processing and escrow services that help clients achieve their property ownership goals.Duties<ul><li>Provide excellent customer service by responding promptly to client inquiries and guiding them through transaction steps</li><li>Clerical and organizational tasks</li><li>Flexibility in learning the industry and filling in gaps</li></ul>Qualifications<ul><li>Excellent customer service skills with a professional, positive attitude</li><li>Ability to organize multiple tasks efficiently while maintaining attention to detail</li><li>Basic understanding of real estate transactions, escrow processes, and legal documentation is preferred</li><li>Strong communication skills, both written and verbal, are essential for collaborating with clients and team members</li></ul>This position is paid and offers a rewarding environment where your contributions directly impact clients&rsquo; ability to secure their dream properties. If you&rsquo;re motivated by helping others navigate complex real estate processes with precision and care, we want to hear from you!Pay: $40,000.00 - $47,500.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Real Estate Title & Escrow Company - Assistant/Admin

RE/MAX

ADMINISTRATIVE ASSISTANT: Monday-Friday 10am-5pm in North Providence, RI. To provide administrative support for fast paced Real Estate office in North Providence. Must have strong customer service skills, highly organized and computer experience. Range of $21-$22/hr. Must be flexible with hours to help with coverage. Real Estate background helpful or will train. This is an IN-PERSON POSITION.Benefits include: Paid Holidays, Sick Time and Vacation Time).(Please note: From Memorial Day to Labor Day, hours are 10am-4pm).Requirements/Tasks:-Receptionist and administrative experience required-Well organized and efficient and demonstrates a high level of attention to detail-Great communication skills-Reliable, trustworthy, will open/close the office building/space.-Able to work flexible hours, to come in earlier/stay later if needed-Ability to multi-task, work well as a team or solo-Ability to make a GREAT first impression on the phone and in person-Professional, reliable, and is on time every day-Answering multi line phone system, transfer and handle calls appropriately-Able to troubleshoot-Scanning and electronic filing of documents- Send, receive, sort, and route all mail and deliveries-All secretarial duties, but not limited to: Greet customers, agents, direct accordingly. Will be responsible for entering new listings and pictures in Statewide MLS and process all paperwork from Listing , Pending to Closed Status.-Familiarize and learn all documents used in Real EstateJob Type: Full-timePay: $21.00 - $22.00 per hourAbility to Commute:<ul><li>North Providence, RI 02904 (Preferred)</li></ul>Work Location: In person

Real Estate Office Admin

IVY Luxury Holiday Homes LLC

Salary: AED 2,500 &ndash; 4,000 + Attractive Commission StructureWe are looking for an organized and detail-oriented Real Estate Admin Assistant to support daily operations, developer coordination, CRM management, and contract administration within a growing real estate company.Responsibilities:<ul><li>Follow up with developers regarding registrations, documentation, and transaction updates.</li><li>Manage and update CRM records accurately.</li><li>Maintain company records and organize documents efficiently.</li><li>Prepare, review, and track contracts and agreements with different parties.</li><li>Coordinate internally with agents, management, and external stakeholders.</li><li>Ensure all records and transactions are updated and properly documented.</li><li>Support daily administrative and operational activities.</li></ul>Requirements:<ul><li>Previous experience in Dubai real estate administration (Mandatory).</li><li>Experience using CRM systems.</li><li>Strong organizational and follow-up skills.</li><li>Attention to detail and ability to manage multiple tasks.</li><li>Arabic speaker preferred.</li><li>Good communication skills in English.</li><li>Ability to work full-time from office.</li></ul>Benefits:<ul><li>Fixed salary: AED 2,500 &ndash; 4,000 per month.</li><li>Attractive commission structure based on performance and business growth.</li><li>Growth opportunities within the company.</li><li>Opportunity to earn commissions through sales activities and business contribution.</li><li>Career development within a growing real estate company.</li></ul>Pay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Real Estate Admin Assistant

I Buy Real Estate 

Job Title: Office Manager / Real Estate AdministratorLocation: Abu Dhabi, UAEJob Summary:We are seeking a highly organized and proactive Office Manager / Real Estate Administrator to oversee daily office operations while providing comprehensive administrative support to the sales team throughout the property transaction process. The ideal candidate will ensure smooth office operations, maintain compliance with documentation requirements, and assist agents in managing listings, contracts, and deal closures.Key Responsibilities:Office Management<ul><li>Manage the day-to-day operations of the office and ensure an efficient working environment.</li><li>Oversee office supplies, equipment, maintenance, and vendor relationships.</li><li>Maintain company records, filing systems, and confidential documents.</li><li>Coordinate meetings, appointments, and internal communications.</li><li>Assist management with reports, presentations, and administrative tasks.</li><li>Monitor office expenses and support budget administration.</li></ul>Real Estate Administration<ul><li>Supporting our sales and leasing agents with day-to-day admin tasks.</li><li>Prepare, review, and organize transaction documents, contracts, agreements, and supporting paperwork.</li><li>Coordinate with buyers, sellers, developers and government authorities throughout the sales process.</li><li>Track transactions from reservation to transfer and ensure all required documents are completed on time.</li><li>Maintain client and property records within the CRM/ internal system.</li><li>Support agents with listing forms, viewing schedules, and client documentation.</li><li>Coordinate commission records and transaction reports.</li><li>Ensure compliance with company policies and UAE real estate regulations.</li><li>Keeping office files and records neat and up-to-date</li></ul>Requirements:<ul><li>Bachelor's degree or diploma in Business Administration or a related field.</li><li>Minimum 3 years of experience in office administration, preferably within a real estate company.</li><li>Strong understanding of real estate transaction processes in Abu Dhabi.</li><li>Experience handling contracts, property documentation, and CRM/internal systems.</li><li>Excellent organizational and multitasking skills.</li><li>Strong communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work under pressure and manage multiple transactions simultaneously.</li></ul>Preferred Qualifications:<ul><li>Previous experience supporting real estate brokers or property consultants.</li><li>Familiarity with Abu Dhabi real estate procedures and documentation requirements.</li><li>Knowledge of CRM platforms and property portals.</li></ul>Work Location: In person

Office Manager / Real Estate Administrator

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