real estate administrative assistant

Suzie Koide

Job Description Suzie Koide Real Estate is expanding its operations and seeking a reliable and detail-oriented Real Estate Administrative Assistant to support daily administrative and coordination tasks within a growing real estate environment. This is a fully remote position suited for individuals who are organized, responsive, and comfortable working independently while supporting a fast-paced team. The role begins on a part-time basis, with the opportunity to transition into a full-time position based on performance and business needs. No prior real estate experience is required, and training will be provided.  Key Responsibilities• Manage and update client records, documents, and internal systems• Assist with scheduling appointments, meetings, and follow-ups• Respond to client inquiries in a timely and professional manner• Support data entry, document processing, and file organization• Coordinate tasks across team members and departments• Maintain accuracy and attention to detail in all assignments  Requirements• Strong communication and organizational skills• Basic computer proficiency (email, spreadsheets, and online tools)• Ability to work independently in a remote environment• Detail-oriented and dependable• Willingness to learn and follow structured processes  Compensation &amp; Schedule• Part-time to start, with opportunity for full-time• Flexible schedule based on business needs• $25–$29 per hour  Work Environment• Fully remote position• Structured workflow with clear expectations• Supportive and professional team environment  How to Apply Suzie Koide Real Estate is currently reviewing applications on a rolling basis. Qualified candidates will be contacted for the next step in the hiring process.  Work Authorization Applicants must be legally authorized to work in the United States.  Equal Opportunity Employer Suzie Koide Real Estate is an equal opportunity employer and is committed to providing a workplace free from discrimination. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Real Estate Administrative Assistant (Remote)

Brenkus Team

<div><h3 class="jobSectionHeader">Summary</h3>
Join us as an on-call Administrative Assistant and advance your career in real estate. In this role, you will provide essential support and act as a dependable collaborator for our real estate professionals, helping to streamline operations and enhance productivity. This opportunity allows you to expand your skills while contributing significantly to the success and development of a dynamic real estate team.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Provide support across multiple facets of real estate operations, ensuring smooth daily workflow.
</li><li>Manage incoming phone calls professionally, directing inquiries to the appropriate team members.
</li><li>Assist with various administrative tasks related to back-end operations, including data entry and file management.
</li><li>Collaborate with team members to streamline processes and improve overall office productivity.
</li><li>Maintain organized records and documentation to support real estate transactions and agent activities.
</li><li>Respond promptly to internal and external requests, ensuring excellent communication and customer service.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
1+ years&rsquo; Adminstrative experience</li><li>
Strong organizational skills and pays strict attention to details</li><li>
Proactive servant leader who is willing to do whatever it takes</li><li>
Skilled at protecting time and resources of leaders and team members</li><li>
Exemplifies a team player who demonstrates extreme ownership</li><li>
Strong positive and direct written and verbal communication skills</li><li>
Creative problem solver who can follow existing processes and create new ones</li></ul><h3 class="jobSectionHeader">
About-our-team</h3><h1 class="jobSectionHeader">
Meet The Brenkus Team</h1>
At The Brenkus Team, we are on a mission to better serve our clients and to give agents a better quality of life. More than 80% of people say they will Definitely / Probably use the same agent again but only 30% actually do because the experience available to them is generic and impersonal. We&rsquo;re fixing that by giving agents the tools, knowledge, and support they need to overdeliver to turn every client into a raving fan. The proof is in our results:<ul><li>
Built a one of a kind sales system that served more than 9,000 clients</li><li>
Contributors to Gary Keller's bestselling book The Millionaire Real Estate Agent and SHIFT</li><li>
More than 40 years of experience selling homes in Las Vegas</li></ul><h2 class="jobSectionHeader">
The Brenkus Team Core Values</h2>
Our core values are the heart and soul of this incredible Team. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great Career.
Improvement
Your life grows to the extent that you do. Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns.
The Database is the DATABANK
If it's not in the Database it does not exist. Embrace the technology the team offers and reap the reward of it's time saving benefits. If you treat the Database as your DATABANK you deposit key information for you and your team to withdraw PURE GOLD later.
Under promise over deliver
Be the type of person who keeps your word no matter what, both personally and professionally. Those who under promise over deliver do what they say they are going to do better and faster than what is expected of them. We can count on you.
Be a team player
Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally.
Speed is key
Demonstrate a sense of urgency. At The Brenkus Team, The time is now!</div>

Administrative - On Call

JTL Properties

Job Overview We are seeking a proactive and detail-oriented Property Manager Assistant to join our dynamic property management team. This energetic role is vital in supporting the daily operations of residential and commercial properties, ensuring smooth leasing processes, tenant relations, and property maintenance. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent customer service skills, and possess a strong understanding of property management systems and legal regulations. This paid position offers an exciting opportunity to develop your career in real estate administration while contributing to the success of our property portfolio.Responsibilities<ul><li>Assist with leasing activities, including showing properties, processing applications, and upselling available units to prospective tenants</li><li>Support property managers with lease negotiations, contract preparation, and renewal processes</li><li>Maintain accurate data entry within property management software such as Yardi and OneSite</li><li>Handle tenant inquiries via phone and email with professionalism and courtesy, ensuring high levels of customer satisfaction</li><li>Coordinate property maintenance requests and facilitate communication between tenants and maintenance teams using CMMS (Computerized Maintenance Management System) tools</li><li>Ensure compliance with Fair Housing regulations, Landlord-Tenant laws, LIHTC (Low-Income Housing Tax Credit) programs, Section 8 housing policies, and other legal requirements</li><li>Manage administrative tasks such as filing, document organization, and data entry related to leasing, rent payments, and legal documentation</li><li>Support conflict management efforts by mediating tenant concerns and assisting with resolution strategies</li><li>Contribute to facilities management by monitoring property conditions and assisting in coordinating repairs or upgrades</li></ul>Requirements<ul><li>Prior experience in real estate administrative roles or property management support preferred</li><li>Knowledge of LIHTC, Section 8 housing programs, Fair Housing regulations, Landlord-Tenant law, and related legal frameworks</li><li>Proficiency in property management software is highly desirable</li><li>Strong customer service skills with excellent phone etiquette and conflict resolution abilities</li><li>Experience with contracts, lease agreements, and negotiation processes</li><li>Office experience including data entry, filing, and administrative support functions</li><li>Familiarity with property maintenance procedures and facilities management practices</li><li>Ability to manage multiple priorities efficiently while maintaining attention to detail</li><li>Excellent communication skills with a professional demeanor for interacting with tenants, vendors, and team members</li><li>Assist property manager with apartment showings, preparing leases, paying some bills, etc.</li></ul>Join us as a Property Manager Assistant to play a key role in delivering exceptional service while gaining valuable experience in the vibrant world of property management. We are committed to fostering an inclusive environment where your skills can grow and your contributions truly make an impact!Job Type: Part-timePay: $23.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Property Manager Assistant

Epic Homes Real Estate Brokers LLC

Company: Epic Homes Real Estate Location: Dubai, UAE Position: Receptionist / Real Estate Administrator Salary: AED 4,000 per monthAbout the RoleEpic Homes Real Estate is looking for an experienced Receptionist / Real Estate Administrator to join our growing team in Dubai. We are seeking a highly organized, detail-oriented, and proactive individual with previous experience in the Dubai real estate industry who understands the administrative processes, documentation, and CRM management required to support a successful real estate office.The ideal candidate will be responsible for managing the day-to-day administrative operations while ensuring all property listings, paperwork, and transactions are processed accurately and efficiently.Key Responsibilities<ul><li>Create, edit, and maintain high-quality property listings. on Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers to collect required documents for listings and transactions.</li><li>Register with developers and maintain developer portals.</li><li>Handle property registrations and all related documentation.</li><li>Prepare and process Form A, Form B, Form F, and A2A (Agent-to-Agent) agreements.</li><li>Register contracts and transactions through the Dubai Land Department (DLD) / Dubai REST / Trakheesi systems.</li><li>Assign incoming leads to agents through the CRM.</li><li>Update and maintain the company CRM with accurate client, property, and transaction information..</li><li>Answer incoming calls, greet clients, and provide professional front desk reception services.</li><li>Maintain organized digital and physical records of all transactions and documentation.</li><li>Provide administrative support to management and the sales team.</li></ul>Requirements<ul><li>Minimum 1 year of experience in Dubai Real Estate Administration.</li><li>Previous experience working in a real estate brokerage in Dubai is essential.</li><li>Strong knowledge of:</li><li>Property Finder</li><li>Bayut</li><li>Dubizzle</li><li>Dubai Land Department (DLD)</li><li>Dubai REST</li><li>Trakheesi</li><li>Developer registration portals</li><li>Experience handling listing creation and property marketing.</li><li>Strong knowledge of Dubai real estate transaction processes.</li><li>Experience using real estate CRM systems.</li><li>Excellent organizational and time-management skills.</li><li>Strong communication skills in English (additional languages are an advantage).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to work under pressure while managing multiple tasks.</li><li>High attention to detail and accuracy.</li><li>Professional appearance and customer-focused attitude.</li></ul>What We Offer<ul><li>Salary: AED 4,000 per month</li><li>Professional and supportive working environment.</li><li>Opportunity to grow within a rapidly expanding real estate company.</li><li>Exposure to Dubai's dynamic real estate market.</li></ul>If you have the required Dubai real estate administrative experience and are passionate about working in a fast-paced environment, we would love to hear from you.Send your CV to: samantha@epichomesre.comShortlisted candidates will be contacted for the next stage of the hiring process.Pay: AED4,000.00 per monthApplication Question(s):<ul><li>Are you confrontable with a salary of 4,000 AED?</li></ul>Experience:<ul><li>Dubai Real Estate Administration: 1 year (Required)</li></ul>Work Location: In person

Receptionist / Real Estate Administrator

MASCORP HOLDING

About ITW PropertiesITW Properties is a growing real estate company in Abu Dhabi dedicated to delivering exceptional property services through professionalism, efficiency, and client-focused solutions. We are seeking a highly organized Real Estate Administrator to support daily operations and ensure smooth coordination across departments.Position OverviewThe Real Estate Administrator will play a key role in managing administrative tasks, maintaining records, coordinating documentation, and supporting the sales and leasing teams. The ideal candidate will possess excellent organizational skills, attention to detail, and experience in a real estate environment.Key Responsibilities<ul><li>Provide administrative support to the sales, leasing, and management teams</li><li>Prepare, organize, and maintain property-related documentation and records</li><li>Manage CRM data and ensure information is accurate and up to date</li><li>Coordinate property listings, advertisements, and document submissions</li><li>Handle incoming calls, emails, and client inquiries professionally</li><li>Schedule meetings, property viewings, and appointments for agents</li><li>Assist with tenancy contracts, sales agreements, and other real estate documentation</li><li>Coordinate with developers, property owners, and government authorities when required</li><li>Maintain office filing systems and administrative reports</li><li>Support daily office operations and ensure smooth workflow across departments</li></ul>Requirements<ul><li>Minimum 2 years of administrative experience, preferably in the Abu Dhabi real estate sector</li><li>Strong knowledge of Microsoft Office applications, particularly Excel and Word</li><li>Experience working with CRM systems and real estate documentation</li><li>Excellent organizational and multitasking abilities</li><li>Strong written and verbal communication skills</li><li>High attention to detail and accuracy</li><li>Ability to work efficiently in a fast-paced environment</li></ul>Preferred Qualifications<ul><li>Experience with Abu Dhabi real estate procedures and documentation</li><li>Familiarity with property portals and listing management</li><li>Immediate availability preferred</li></ul>Benefits<ul><li>Competitive salary package</li><li>Employment visa provided</li><li>Career development opportunities</li><li>Professional and supportive work environment</li></ul>ApplicationInterested candidates may apply through Indeed or send their CV to hr@itwprop.com.Only shortlisted candidates will be contacted.Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Real Estate Administrator

Providential Properties Management

We are looking for an organized, detail-oriented, and proactive Real Estate Administrator to manage our daily office operations and support our sales and leasing teams. As the operational backbone of our company, you will handle property listings, coordinate documentation, manage CRM data, and ensure seamless communication between agents, landlords, and tenants.The ideal candidate is a multitasking expert who understands the fast-paced nature of the Abu Dhabi real estate market.Responsibilities<ul><li>Listing Management: Upload, update, and maintain property listings across major portals (Property Finder, Bayut, Dubizzle) and the company website, ensuring high-quality descriptions and images.</li><li>CRM &amp; Data Entry: Manage and maintain the company CRM system, tracking leads, client interactions, and property inventories with high accuracy.</li><li>Documentation &amp; Compliance: Prepare, review, and process real estate documents including Tenancy Contracts, Listing Agreements (Form A/B), and assist with Tawtheeq coordination.</li><li>Team Support: Assist sales and leasing agents with administrative tasks, coordinate schedules, and draft professional correspondence or NOCs (No Objection Certificates).</li><li>Front-of-House &amp; Communication: Screen incoming calls, WhatsApp inquiries, and emails, routing them to the appropriate agents efficiently.</li><li>Compliance Monitoring: Ensure all listings and transactions comply with the latest Abu Dhabi Department of Municipalities and Transport (DMT) and Real Estate Regulatory Agency regulations.</li></ul>Key Requirements<ul><li>Experience: Minimum of 1&ndash;2 years of experience in an administrative role, ideally within a real estate brokerage in the UAE.</li><li>Software Skills: Proficiency in MS Office (Word, Excel, Outlook) and hands-on experience with real estate CRMs (e.g., PropSpace, Masterkey) and listing portals.</li><li>Market Knowledge: Familiarity with Abu Dhabi&rsquo;s major residential communities and basic knowledge of local leasing/sales regulations and documentation.</li><li>Communication: Exceptional verbal and written communication skills in English. (Fluency in Arabic or Hindi/Urdu is a distinct advantage).</li><li>Organization: Strong time-management skills with the ability to prioritize tasks under tight deadlines in a dynamic environment.</li></ul>What We Offer<ul><li>Competitive fixed monthly salary plus commission and other benefits.</li><li>Employment visa, medical insurance as per UAE Labor Law.</li><li>A professional, energetic, and collaborative office culture.</li><li>Opportunities for career growth within a rapidly expanding company.</li></ul>Work Location: In person

Transwestern

<div>Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. 
Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients. 
POSITION SUMMARY:
The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.
It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.
ESSENTIAL JOB FUNCTIONS:<ul><li>
Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.</li><li>
Schedule and coordinate meetings/special events as requested.</li><li>
Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.</li><li>
Prepare and coordinate bid proposals and service contracts and approved invoices.</li><li>
Maintain lease and property files.</li><li>
Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.</li><li>
Assist with monthly and quarterly management reports as well as annual budget preparation.</li><li>
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.</li><li>
Prepare financial spreadsheets.</li><li>
Order and maintain adequate stock of office supplies.</li><li>
Greet tenants, prospective tenants, vendors, and guest.</li><li>
Notify participants of meetings, and their responsibilities and any changes in plans or schedules.</li><li>
Order tenant door plaques and directory strips; maintain property signage.</li><li>
Prepare and distribute tenant move-in packages; order tenant gifts as needed.</li><li>
Maintain parking/building access card records.</li><li>
Invoice tenant rebills (meter readings, HVAC, etc.).</li><li>
Maintain tenant contact, vendor contact list, and insurance information.</li><li>
Promote and foster positive relationships with tenants and owners.</li><li>
Additional duties assigned by the Property Manager.</li></ul>
POSITION REQUIREMENTS:<ul><li>
A high school diploma or GED equivalent (college courses preferred).</li><li>
At least 0-2 years of clerical, administrative duties (real estate experience is a plus).</li><li>
Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.</li><li>
Argus, accounting software such as MRI or Skyline proficiency preferred.</li><li>
Ability to keep information strictly confidential.</li><li>
Strong desire to succeed in an entrepreneurial environment.</li><li>
Must be able to handle multiple projects, changing priorities and a continually heavy workload.</li><li>
Exceptional oral and written communication skills.</li><li>
Strong customer service orientation.</li></ul>
Salary: $58,000 - $61,000 
WORK SHIFT: 
LOCATION:
Rockville, MD
This is a dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available. Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day. 
ABOUT US
Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com. 
All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.</div>

Property Administrator

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9534 real estate administrative assistant jobs Near Me

Real Estate Administrative Assistant (Remote)

Administrative - On Call

Property Manager Assistant

Receptionist / Real Estate Administrator

Real Estate Administrator

Real Estate Administrator

Property Administrator