real estate administrative assistant

Fisher Real Estate Team

<p><b>Overview</b><br/>We are seeking a motivated and detail-oriented Real Estate Assistant. In this role, you will provide essential support to real estate agent, ensuring smooth operations and excellent customer service. Your organizational skills and ability to manage multiple tasks will be key in helping to succeed in a fast-paced environment.</p><p><b>Responsibilities</b></p><ul><li>Assist real estate agents with administrative tasks, including scheduling appointments and managing calendars.</li><li>Maintain organized files and records for properties, clients, and transactions.</li><li>Provide exceptional customer service by responding to client inquiries via phone and email.</li><li>Utilize computer software such as QuickBooks and Google Suite for data entry, document preparation, and communication.</li><li>Coordinate property showings and open houses, ensuring all necessary materials are prepared in advance.</li><li>Handle correspondence with clients, vendors, and other stakeholders in a professional manner.</li><li>Support the team with marketing efforts, including social media management and promotional materials.</li><li>Perform general office duties such as filing, typing, and maintaining office equipment.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in customer service or as a personal assistant is preferred.</li><li>Strong organizational skills with the ability to prioritize tasks effectively.</li><li>Proficiency in computer literacy, including familiarity with QuickBooks and Google Suite applications.</li><li>Excellent typing skills and attention to detail.</li><li>Experience with phone systems and managing communications efficiently.</li><li>Previous experience as a medical receptionist or in a similar administrative role is a plus but not required.</li><li>Ability to work independently as well as collaboratively within a team environment.</li></ul><p>Join us as we continue to grow our real estate business while providing top-notch service to our clients!</p><p>Job Type: Part-time</p><p>Pay: $25.00 per hour</p><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li></ul><p>Experience:</p><ul><li>Real estate administrative: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New Providence, PA 17560 (Required)</li></ul><p>Work Location: In person</p>

Real Estate Administrative Assistant

Staats Solutions

<div><p>We&rsquo;re looking for a driven and dedicated Real Estate Administrative Assistant to join our growing team. Your job will be to assist our ops team with various client requests, organize various projects, and provide excellent customer service. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Ideally, we would like someone with commercial experience, but not a deal breaker for the right person.</p><p></p><p><br>
Does this position interest you? Apply today!!</p><b>
Compensation:</b><p>
$17 - $20 hourly</p><b>
Responsibilities:</b><p></p><ul><li>
Help facilitate the day-to-day operations of real estate offices</li></ul><p></p><b>
About Company</b><p><br>
We run the operations of brokerages across the U.S. and provide clients with the utmost service. We provide operations support, business management, website design, social media creation and management, contract writing, and much more. Our team is 100% remote and located across the U.S., as well as the teams we support.</p><p>
Look us up at staatssolutions.com to get an idea of what we do.</p></div>

GUG Real Estate

<div>
 <p>
  GUG Real Estate is a dynamic and fast-growing real estate brokerage based in Dubai. We specialize in providing personalized property solutions for both local and international clients. Our team of experienced professionals is dedicated to delivering transparent, efficient, and client-focused services across residential, commercial, and investment properties.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Role Summary
 </p>
 <p>
  We are looking for a highly organized and proactive Admin Assistant to join our energetic real estate team in Dubai. If you thrive in a fast-paced environment and are passionate about real estate, we want to hear from you.
 </p>
 <p>
  Key Responsibilities
 </p>
 <ul>
  <li>
   Handle day-to-day administrative duties, including document preparation, filing, and office coordination
  </li>
  <li>
   Assist the sales and leasing teams with uploading listings on portals such as Property Finder, Bayut, and Dubizzle.
  </li>
  <li>
   Maintain CRM systems, update leads, and support follow-up processes
  </li>
  <li>
   Coordinate and schedule property viewings
  </li>
  <li>
   Ensure all RERA documentation and compliance requirements are met
  </li>
  <li>
   Manage office inventory and provide basic HR support
  </li>
 </ul>
 <p>
  Requirements
 </p>
 <ul>
  <li>
   Minimum 2 year of UAE Real Estate admin experience
  </li>
  <li>
   Strong command of English (Arabic is a plus)
  </li>
  <li>
   Proficient in Microsoft Office, CRM platforms, and real estate portals,
  </li>
  <li>
   Proficient in Trakheesi System and Dubai Brokers App
  </li>
  <li>
   Attention to detail and ability to multitask efficiently
  </li>
  <li>
   Must be currently based in Dubai and available to join immediately
  </li>
 </ul>
 <p>
  What We Offer
 </p>
 <ul>
  <li>
   Supportive and professional work environment
  </li>
  <li>
   Opportunities for career growth within the company
  </li>
  <li>
   Competitive salary based on experience
  </li>
  <li>
   Only shortlisted candidates will be contacted
  </li>
 </ul>
</div>


International Paper

<div><div><div><div><b>Position Title:
</b></div><div><b>Procurement, Sourcing &amp; Real Estate
</b></div><div><b>Administrative Assistant<br>
</b></div><div></div><div><b>Pay Rate </b>:
</div><div>$59,500-$69,500<br>
</div><div></div><div><b>Physical Location </b>:
</div><div>International Paper Company
</div><div>6400 Poplar Avenue
</div><div>Memphis, TN 38197<br>
</div><div></div><div>International Paper Company
</div><div>6283 Tri-Ridge Blvd.
</div><div>Loveland, OH 45140<br>
</div><div></div><div><b>The Job You Will Perform:
</b></div><p>The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operation and coordination of the Procurement and Sourcing function activities. This role supports all Sourcing, Procurement, and Real Estate Directors, Managers and team members, and organizational processes through coordination, communication, and organization of daily tasks. The ideal candidate is detail-oriented, initiative-taking, and able to manage a wide range of responsibilities in a fast‑paced environment.
</p><div><b>Key Responsibilities:
</b></div><ul><li><p>Manage daily calendars, schedule appointments, and coordinate meetings for large groups
</p></li><li><p>Responsible for coordinating corporate &amp; field purchasing and storeroom training- including but not limited to: event booking, accommodation, catering, managing dietary restrictions, coordinating delivery of meeting materials
</p></li><li><p>Prepare and edit correspondence, reports, presentations, and other documents.
</p></li><li><p>Organize and maintain physical and digital filing systems.
</p></li><li><p>Manage incoming calls, emails, and general inquiries, route communication as appropriate.
</p></li><li><p>Coordinate travel arrangements and expense reports.
</p></li><li><p>Assist with onboarding new employees and maintaining office supply inventory.
</p></li><li><p>Support department projects by conducting basic research, preparing materials, and tracking progress.
</p></li><li><p>Maintain confidentiality of sensitive information.
</p></li><li><p>Collaborate with internal departments to ensure smooth communication and workflow.
</p></li><li><p>Perform general office duties such as copying, scanning, and mail distribution.
</p></li><li>Occasionally, will be required to work after normal business hours when managing events
</li><li>Normal Working Hours 8AM &ndash; 5PM Monday-Friday
</li><li>Must be able to effectively manage multiple tasks that all have a sense of urgency
</li><li><b>Estimated travel up to 30%<br>
</b></li></ul><p></p><div><b>Qualifications:
</b></div><ul><li><p>High school diploma required; associate or bachelor&rsquo;s degree preferred.
</p></li><li><p>2+ years of administrative or office support experience.
</p></li><li><p>Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
</p></li><li><p>Strong written and verbal communication skills.
</p></li><li><p>Excellent organizational abilities with strong attention to detail.
</p></li><li><p>Ability to manage multiple priorities and deadlines.
</p></li><li><p>Professional demeanor and strong customer service orientation.
</p></li><li><p>Ability to work independently and as part of a team
</p></li><li><p>This role requires being in office Monday &ndash; Friday
</p></li></ul><div><b>Competencies:<br>
</b></div></div><p></p><br>
<div><ul><li><p>Action Oriented
</p></li><li><p>Collaborates
</p></li><li><p>Communicates Effectively
</p></li><li><p>Customer Focus
</p></li><li><p>Resourcefulness
</p></li><li><p>Tech Savvy
</p></li><li><p>Instills Trust<br>
</p></li></ul></div><p></p><br>
<div><b>The Skills You Will Bring:
</b></div><ul><li><p>Experience supporting senior leaders, large departments, or cross‑functional teams.
</p></li><li><p>Experience in event planning.
</p></li><li><p>Familiarity with other calendar tools and data systems.
</p></li><li><p>Basic bookkeeping or expense management experience.
</p></li><li><p>SAP Material Management experience required
</p></li><li><p>Excellent verbal and written communication skills.
</p></li><li>Analytical skills is a plus.
</li><li>Strong skills in Power Point and Outlook are a plus
</li>Working knowledge and understanding of purchasing, accounting, and internal controls.<br>
<li>
</li></ul><p></p><div><b>The Benefits You Will Enjoy:
</b></div><div>International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education &amp; Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets.</div></div></div><div></div>

Procurement, Sourcing & Real Estate Administrative Assistant

Nicole Andrews & Associates

<p>In search of a talented individual who is highly organized, has an attention for detail, is proficient in Office and social media platforms, and is seeking a role with a top boutique Real Estate brokerage. Must be within 15 minutes of Irving Texas. Must have a real estate license.</p><p>Duties include</p><ul><li>Managing the checklist and activities related to listing new homes for sale.</li><li>Managing activities for homes under contract until they successfully close</li><li>Managing email - monitoring and responding as needed. Provide updates to Broker and her required actions</li><li>Meeting client needs - answering questions, proactively ensuring their needs are met.</li><li>Monitoring social media platforms. Creating and posting content as well as monitoring the public response</li><li>Meeting clients at showings as necessary. Coordinating buyers showings and meeting buyers and their agents at our listings</li><li>Answering phones and capturing new business as necessary</li></ul><p>Key Success Factors</p><ul><li>Working knowledge of real estate. A license is preferred.</li><li>Highly organized. Not afraid of the details....in fact someone who relishes in the details</li><li>Great people skills. A high EQ is essential. You will be dealing with people who are buying or selling their most personal and expensive asset.</li><li>Sense of humor and humility. This can be a fun job if you are willing to not take things too personally and see the value in meeting new people everyday.</li><li>Self starter. Your job will be to keep the broker on task. Once you are skilled at the tasks required, you will need to point out what needs to be done even if it is not on the 'checklist'. Also you will be expected to double check your work as no one will do it for you.</li></ul><p>Benefits</p><ul><li>Ability to work in a highly agile, forward thinking company. We have a true entrepreneurial spirit and are always looking for new ways to change and grow</li><li>Learn from the top broker in her area on how to be successful.</li><li>Flexible hours and work location. Some activities require you to be present, but many can be done remotely.</li></ul><p>Pay: $25.00 - $50.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Schedule:</p><ul><li>4 hour shift</li><li>Day shift</li><li>Weekends as needed</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Work Location: Hybrid remote in Irving, TX 75062</p>

Real Estate Administrative Assistant and Office Manager

Real Estate Company - Dubai

<p><b>Job Description</b><br/>About the role:</p><p>We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic real estate team. <b>Candidates must have proven experience in real estate administration.</b></p><p><b>Key Responsibilities:</b></p><ul><li>Provide administrative support to the real estate team, including scheduling, correspondence, and document preparation.</li><li>Maintain property files, contracts, and client records.</li><li>Coordinate listings, marketing activities, and CRM/database management.</li><li>Handle client inquiries professionally and promptly.</li><li>Support office operations and ensure smooth transaction processes.</li><li>Coordinate with agents, clients, and stakeholders to ensure seamless transactions.</li></ul><p><b>Qualifications:</b></p><ul><li>2&ndash;3 years of proven experience as an Administrative Assistant in the <b>real estate industry</b></li><li>Strong knowledge of real estate documentation and procedures.</li><li>Proficiency in MS Office and CRM systems.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>High attention to detail and ability to meet deadlines.</li><li>Proficiency in <b>Arabic</b> is an added advantage</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package</li><li>Growth opportunities within the real estate sector</li><li>Supportive &amp; collaborative work environment.</li></ul><p>Send mail to assistant.hr@fpproperty.com.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Application Question(s):</p><ul><li>How many years of experience do you have in real estate administration?</li></ul>

Administrative Assistant - Arabic & English Speaker

Douglas Elliman

<div>
 <p>
  Executive Administrative Assistant for Top Producing Real Estate Team
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a chance to work with as an Administrative Assistant for a High Producing Real Estate team in NYC. The Administrative Assistant will be responsible for managing and organizing business operations across all lines. That includes coordinating daily admin tasks, handling scheduling, managing documents and appointments, and ensuring seemless communications for optimal team efficiency. The successful candidate will have exceptional organizational and communication skills, be detail oriented and take a proactive role in contributing to the success of the team.
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  <br/>
 </p>
 <p>
  This is a great opportunity for someone looking for a career path in the exciting world of New York Real Estate!
 </p>
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 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    NY Real Estate License a must
   </strong>
   -- 3+ Years Real Estate Experience
  </li>
  <li>
   Administrative Assistance and Executive Administrative Assistance skill
  </li>
  <li>
   Proficiency in Microsoft Excel and Word
  </li>
  <li>
   Proficiency in Phone Etiquette and Communication
  </li>
  <li>
   Clerical Skills
  </li>
  <li>
   Excellent organizational and time-management abilities
  </li>
  <li>
   Attention to detail and problem-solving skills
  </li>
  <li>
   Knowledge of office management systems and procedures
  </li>
  <li>
   Strong interpersonal skills and ability to work in a team
  </li>
 </ul>
</div>


Administrative Assistant

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