real estate administrative assistant

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

Marhaba estates

Real Estate AdministratorWe are seeking a detail-oriented and highly organized Real Estate Administrator with 1&ndash;2 years of relevant experience to support our daily office operations and provide administrative assistance to the sales and leasing team. The ideal candidate will be familiar with UAE real estate processes and thrive in a fast-paced environment.Key Responsibilities<ul><li>Prepare, review, and process real estate documentation, including Contracts A &amp; B, MOUs, Form F, tenancy contracts, and related paperwork</li><li>Coordinate effectively with brokers, clients, developers, and relevant government authorities</li><li>Manage and update property listings across major portals such as Bayut, Property Finder, and Dubizzle</li><li>Maintain accurate and up-to-date records of clients, properties, and transactions</li><li>Provide administrative support to sales and leasing teams</li><li>Schedule meetings, property viewings, and follow-ups</li><li>Handle emails, phone calls, and client inquiries in a professional and timely manner</li><li>Ensure compliance with UAE real estate regulations and internal company procedures</li><li>Assist management with reporting, documentation, and general office coordination</li></ul>Requirements<ul><li>1&ndash;2 years of proven experience in a real estate administrative role</li><li>Familiarity with UAE real estate documentation and processes</li><li>Strong organizational, time-management, and multitasking abilities</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to work independently, prioritize tasks, and meet deadlines</li><li>Professional demeanor with strong attention to detail</li></ul>Preferred Skills (Optional)<ul><li>Experience using CRM systems (Bitrix 24)</li><li>Knowledge of UAE RERA regulations</li><li>Ability to manage multiple brokers and property listings efficiently</li></ul>Salary &amp; Benefits<ul><li>Salary: Competitive and based on experience</li><li>Visa and benefits provided in accordance with UAE Labor Law</li></ul>Job Type: Full-timePay: From AED4,500.00 per month

REAL ESTATE ADMIN

Riseonic Realty Real Estate Broker LLC

Hiring: Real Estate Administrator Location: Dubai, UAE Industry: Real EstateWe are looking for a highly organized and experienced Real Estate Administrator to handle PRO services, office administration, and HR support in our growing real estate company.We Offer:<ul><li>Visa</li><li>Medical Insurance</li><li>Salary: 5,000 to 7,000 AED</li></ul>Key Responsibilities<ul><li>Manage property listings and documentation</li><li>Prepare and process Trakheesi permits via Dubai Land Department</li><li>Maintain property files, contracts, and client records</li><li>Coordinate with developers for documentation and commission invoices</li><li>Monitor listing portals (Property Finder, Bayut, Dubizzle)</li><li>Handle Ejari registration and tenancy documentation</li><li>Provide full administrative support to property consultants</li><li>Ensure proper document control and compliance</li></ul>Requirements<ul><li>Minimum 2 years UAE real estate experience</li><li>Strong knowledge of Trakheesi and listing procedures</li><li>Excellent organizational and time-management skills</li><li>Good communication skills (English required)</li><li>We prepared TAGALOG Speaker.</li></ul>Interested candidates may send their CV to: 0582065954Subject: Application &ndash; Real Estate AdministratorJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>If yes, how many years of experience do you have as a Real Estate Administrator?</li><li>Have you previously worked in real estate administration in Dubai?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator

HOSS Kitchen LLC

Company Name - NAAS Properties Location - Mirdif Dubai Join a trusted team. Lionheart Real Estate is looking for a hard-working Administrative Officer to help run our office and support our agents.Key Responsibilities<ul><li>Fill out and manage all Dubai property paperwork (Forms A, B, F, and MOUs).</li><li>Use Trakheesi and follow RERA rules to keep everything legal.</li><li>Update property listings on the portals (Bayut, Dubizzle, Property Finder etc) and keep our database organized.</li><li>Talk to clients, book meetings, and help organize property viewings.</li><li>During your downtime, you are responsible for calling through our database of previous leads/data.</li><li>Welcome clients and visitors while maintaining a clean, presentable reception area</li><li>Assist with staff onboarding and maintain attendance records</li><li>Keep administrative CRM, trackers, lead sheets, and deal documents updated</li><li>Support agents with listing uploads, documentation, and coordination tasks</li><li>Organize invoices, manage expense logs, and maintain proper filing systems</li></ul>Requirements<ul><li>You must have at least 2 years of experience working in a Dubai real estate office.</li><li>You need to understand how Dubai property laws and paperwork work.</li><li>Strong communication skills with a pleasant and professional demeanor</li><li>Presentable, confident, and comfortable interacting with clients</li><li>Skilled in Real Estate Administration Tasks (Contracts, Forms &amp; Listing )</li><li>Highly organised, dependable, and detail-focused</li><li>Fluent in English</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED6,000.00 per month

Real Estate Office Admin

Blissful Homes Real Estate L.L.C

Role OverviewBlissful Homes Real Estate is hiring an experienced Real Estate Administrator to support and execute day-to-day brokerage administration across rentals, secondary transactions, and selective off-plan deals.This role is for someone who already understands Dubai real estate paperwork and processes, including RERA forms, transfer coordination, listing accuracy, and strong client communication. You will work closely with the sales team and management to ensure deals progress smoothly and files stay compliant and organized.Key Responsibilities<ul><li>Transaction administration and coordination</li><li>Prepare, review, and manage RERA forms including Form A, Form B, Form F, Form I, and Form U as required</li><li>Coordinate MOU documentation, deposits, NOC processes, trustee appointments, and transfer scheduling</li><li>Maintain clean, complete, and audit-ready transaction files</li><li>Coordinate with clients, agents, developers, trustees, banks, and other relevant parties for smooth execution</li></ul>Rentals administration Support tenancy documentation, renewals, and related coordination Assist with Ejari process support and required documentation flow where applicableListings and portal management Create, upload, update, and maintain listings on Bayut, Property Finder, and Dubizzle Ensure listing details are accurate, compliant, and up to date including photos, pricing, unit details, and permit informationCRM and reporting Maintain CRM hygiene: update client records, deal stages, tasks, and notes consistently Experience with Goyzer is a strong advantageOffice administration support Handle day-to-day coordination, document control, and internal follow-ups Support management with trackers, reporting, and general administrative requirementsRequirementsExperience Minimum 2 to 4 years of experience in Dubai real estate administration (brokerage environment preferred) Hands-on experience with RERA forms and transaction coordination is requiredKnowledge Strong understanding of Dubai real estate processes and regulatory environment (DLD, RERA, Trakheesi, Dubai REST) Strong attention to detail, document discipline, and timeline managementSkills Excellent spoken and written English Strong client communication and coordination skills Organized, proactive, and able to manage multiple files at once Comfortable with CRMs and property portalsWhat we offer Competitive salary (based on experience) Visa provided Structured, professional environment with long-term growth potentialHow to apply Send your CV to info@blissfulhomesrealestate.com WhatsApp: +971 56 900 1933Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Have you worked in a Dubai real estate brokerage handling transactions and documentation?</li><li>Do you have hands-on experience coordinating property transfers in Dubai (NOC, trustee office, DLD transfer)?</li><li>Do you have experience supporting rental transactions and Ejari-related documentation?</li><li>Have you managed property listings on portals such as Bayut, Property Finder, or Dubizzle?</li><li>Have you worked with a real estate CRM system (for example: Goyzer, PropSpace, Zoho, etc.)?</li></ul>Experience:<ul><li>Real Estate Admin: 3 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator (Dubai)

Green Desert Real Estate Brokers

Responsibilities:<ul><li>Handle basic duties such as, answering and routing phones; responding to emails; maintaining employee, financial and client records.</li><li>Maintain property database and accurate records of property transactions.</li><li>Prepare paperwork for real estate transactions, like purchase agreements, contracts etc.</li><li>Coordinate with owners, tenants and developers regarding their properties.</li><li>Assist in the preparation of financial statements and reports for the office and for various real estate properties.</li><li>Enter financial data into our accounting software on a timely basis.</li><li>Coordinate with external auditors for VAT filings and payments on a quarterly basis.</li><li>Maintain accounting schedules, income and expense files, and reconcile accounts.</li><li>Manage payroll for all employees.</li><li>Monitor office inventory levels and place orders as required.</li><li>Perform other duties as assigned</li></ul>Qualifications:<ul><li>Minimum 5 years experience as an Admin and Accountant in Dubai Real Estate Industry.</li><li>Bachelors or Masters degree with attested certificate is a must.</li><li>Hands on experience with accounting software.</li><li>Extensive knowledge of industry trends and market regulations is a must.</li><li>Excellent interpersonal and communication skills (both written and verbal)</li><li>Flexibility in working hours as per business needs.</li><li>Strong computer skills and proficiency in Microsoft Office is a must.</li></ul>Job Type: Full-timePay: AED6,000.00 per month

Haus 51 Real Estate

We&rsquo;re looking for a talented and motivated Real Estate Admin to join our growing team. The candidate should have a minimum of 2 &ndash; 4 Years&rsquo; experience in the same position. The successful candidate should be available to join immediately and should meet all the below requirements.MINIMUM REQUIREMENTS:<ul><li>Must have 2 - 4 Years Real Estate Admin Experience.</li><li>Must be well versed with Trakheesi System and Dubai Rest.</li><li>Must have excellent knowledge and hands on experience with Property Expert, Bayut and Dubizzle.</li><li>Must be Able to work independently and as part of a team.</li><li>Ability to work under pressure.</li><li>Excellent communication skills.</li><li>Proficient in the use of the computer with Microsoft tools (ex. Word, Excel, etc.), google sheets and google drive.</li><li>Knowledgeable about Tarakhesi system and creating ad permits.</li><li>Knowledgeable on real estate and property rules and regulations.</li><li>Must have hands on experience with SalesForce, Mycrm and Broker pad.</li></ul>THE ROLE:<ul><li>Creating, Editing, Updating and Publishing listings on Property Expert, Bayut and Dubizzle thru the relevant CRM&rsquo;s.</li><li>Obtaining the Trakheesi Permits for all advertisements.</li><li>Registering and Renewing Agreements with the respected Developers.</li><li>Managing listings on Property Expert, Dubizzle and Bayut. Ensuring High Quality Scores for each listing and ensuring that all listings are verified and true checked.</li><li>Drafting and Creating Contract A, Contract B, Contract F, MOU, NOC, Form I and other property related contracts online through Dubai Rest App and completing all paperwork for all real estate transactions in a timely manner to ensure that the deal is closed as quickly as possible.</li><li>Drafting Tenancy Contract and Addendum for New and Renewal properties. Ensuring both tenant and Landlord documents are complete and updated on the CRM system.</li><li>Follow up with Agents and Clients for documents, and details as necessary</li><li>Perform any additional responsibilities as requested or assigned.</li><li>Punctual and presentative with a good personality.</li><li>Maintaining property files &amp; Mail management.</li><li>Excellent time management and organizational skills.</li><li>Sales skills &ndash; ability to negotiate and persuade well.</li><li>Good communication and writing skills.</li><li>Strong interpersonal skills &ndash; ability to communicate to clients of differing backgrounds and respond to and address their inquiries correctly.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in Dubai Real Estate?</li></ul>

REAL ESTATE - ADMIN

Search 5393+ Real estate administrative assistant jobs near you this February. New roles added regularly across leading industries. Apply today.

5393 real estate administrative assistant jobs NEAR_ME

Real Estate - Admin Assistant (Female)

REAL ESTATE ADMIN

Real Estate Administrator

Real Estate Office Admin

Real Estate Administrator (Dubai)

Real Estate Administrator

REAL ESTATE - ADMIN