real estate administrative assistant

Kingdom Trip

We&rsquo;re hiring a Remote Real Estate Assistant with proven, hands-on experience in the U.S. real estate market. The ideal candidate will have a background in cold calling, real estate lead generation, and real estate acquisitions support. You&rsquo;ll be responsible for outbound calling, following up with motivated seller leads, assisting in price negotiations, and managing the CRM. If you&rsquo;re proactive, organized, and confident on the phone, we want to hear from you!Key Responsibilities:<ul><li>Conduct outbound cold calls daily to motivated property sellers across the U.S.</li><li>Follow up on real estate leads and maintain consistent seller engagement</li><li>Assist the acquisitions team in negotiating property prices and closing deals</li><li>Keep the CRM system (e.g., GoHighLevel) updated with accurate lead data, call notes, and status changes</li><li>Share daily progress reports and performance summaries with the tea</li></ul>What We&rsquo;re Looking For:<ul><li>2+ years of experience in U.S. real estate (cold calling, lead gen, or admin)</li><li>Excellent spoken English and phone communication skills</li><li>Comfortable with high-volume calling and lead follow-up</li><li>Familiar with Gohighlevel, BatchLeads, or similar tools</li><li>Reliable high-speed internet and quiet work setup</li></ul>Job Type: Full-timePay: Rs45,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in US real estate market ? </li><li>Are you comfortable working in 8 hours shift/6 days a week (aigned with eastern timezone)?</li></ul>Experience:<ul><li>Cold calling: 2 years (Required)</li></ul>Language:<ul><li>Fluent english (Required)</li></ul>Work Location: Remote

Real Estate Administrative Assistant

Baytik Living Properties

Please make sure to answer all questions attached, and to complete any assessments to consider your job application (if not answered, assessments not completed application will be cancelled automatically).We are looking to hire an enthusiastic fresher or experienced Real Estate Administrative Assistant / Receptionist who is a people-person, who has the self moto to provide assistance to his team, and clients, and also we have a family-vibes environment where each team member feel inclusion and loved by other team members, and we are looking for pro-active people who are positive and looking for their own happiness and also for others focused onto the productive approaches and anticipating problems, and provide high quality work. If you see yourself as that person, we would like to have a cup of coffee with you.Responsibilities:<ul><li>Knowledge of using CRM systems and platforms such as Property Finder, Dubizzle, and Bayut.</li><li>Coordinating with clients, the database, and inquiries if required.</li><li>Filling out Legal Forms when required.</li><li>Managing and updating the listings on the CRM Data Entry (Editing and posting ads and verifying in portals).</li><li>Follow up with Agents and Clients for documents &amp; details as needed.</li><li>Prepare Tenancy Contracts..</li><li>Prepare a weekly listing report &amp; ensure all the listing information is accurate.</li><li>Generate RERA permits, renew RERA license, Broker Cards through the Trakheesi portal.</li><li>Handle requests and queries appropriately by the direct manager and team members.</li><li>Tracking and monitoring payments and obligations.</li><li>Check all property images and coordinate with the photographer/content coordinator.</li><li>Place online orders for office facilities</li><li>Being the number 1 person to approach for any administrative task required.</li><li>Participate in publishing job posts, shortlisting, and conducting screening interviews</li></ul>Requirements (preferred):<ul><li>Feel free to apply if you are a fresher</li><li>Real Estate experience is preferred for the same position.</li><li>Experience in CRM.</li><li>Excellent verbal and written English skills.</li><li>Proficient in Microsoft Word, Excel &amp; PowerPoint.</li><li>Complete the attached assessments in the same post</li></ul>Please answer all questions related to this job truthfully. Providing false information may result in the termination of your application.What we offer:<ul><li>Working within a luxury massive office</li><li>Working within a friendly environment</li><li>Career growth opportunity</li><li>An opportunity to learn about one of the biggest, most growing markets in Dubai (real estate)</li><li>Two days off per week if you meet the criteria</li></ul>Job Types: Full-time, FresherPay: From AED2,500.00 per monthApplication Question(s):<ul><li>Can you confirm your knowledge that failing to answer questions will lead to your application being terminated?</li><li>How many years of experience do you have working as a Real Estate Administrator?</li><li>How many years of experience do you have working as an Administrator in general? in which business field and country?</li><li>Do you have Real Estate Portals listing experience?</li><li>How many years of experience do you have working in Real Estate in UAE?</li><li>Do you have a valid employment or sponsor visa from family that can be valid while working for Baytik Properties?</li><li>Do you need an Employment visa so you can work officially in Baytik?</li><li>Is 2,500 AED a good salary for you?</li><li>What is a fair salary for this job, as you read in the description? (In AED)</li><li>What is a fair salary for you, considering your experience and education?</li><li>Do you have a commitment to any other part-time or full-time jobs? (Please clarify where you work, and notice period)</li><li>How many years have you been working on Excel or Google Sheets?</li><li>How many years have you been working on MS Word or Google Docs?</li><li>Can you start to work on 01/Sep/2025?</li><li>In which area do you live in UAE such as (Business Bay, Barsha, Alnahda etc.)? (include your location link)</li></ul>Expected Start Date: 01/09/2025

Real Estate Admin Assistant/Receptionist

Infinite homes

<div>
 
 
 Job Summary
 
 
 
 
 
 
 We are looking for a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will handle administrative tasks, manage documentation, and ensure smooth day-to-day operations to help the team focus on closing deals and client relationships. The role also includes assisting with property listings, Trakheesi permits, and ensuring compliance with Dubai RERA requirements
 
 , we would love to hear from you.
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Manage and maintain property listings, databases, and CRM systems.
 
 
 Prepare and process real estate contracts, agreements, and other legal documents.
 
 
 Assist with Trakheesi permits and ensure compliance with Dubai RERA requirements.
 
 
 Coordinate property showings, open houses, and client meetings.
 
 
 Handle communication with clients, agents, and vendors via phone and email.
 
 
 Conduct market research and gather property data to assist agents.
 
 
 Maintain office records, files, and transaction logs.
 
 
 Assist in social media updates and marketing efforts for property listings.
 
 
 Schedule and coordinate appointments, inspections, and appraisals.
 
 
 Ensure compliance with real estate laws, company policies, and regulations.
 
 
 Provide general administrative support to the real estate team.
 
 
 Assist in form fillings and other administrative tasks around the office.
 
 
 Perform other administrative duties as assigned.
 
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Minimum high school diploma or equivalent, bachelor's degree preferred. Experience in real estate administration.
 
 
 Strong organizational and multitasking abilities
 
 
 Excellent communication and interpersonal skills
 
 
 Knowledge of Trakheesi permits, Dubai RERA requirements, and real estate processes
 
 
 Proficiency in MS Office, Google Suite, and CRM software
 
 
 Ability to work independently in a fast-paced environment
 
 
 High attention to detail and accuracy in documentation
 
 
 If you are proactive, detail-oriented, and eager to contribute to a growing real estate business, apply now!
 
 
 
 
</div>

Administrative Assistant

ManpowerGroup Middle East

<div>
 
 We are looking for a highly organized and proactive Residential Real Estate
 
 Administrative Assistant
 
 to support our agents and management team. This role involves managing administrative tasks related to residential property transactions, client communications, and office coordination to ensure seamless service delivery.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Prepare, organize, and maintain residential property documents such as purchase agreements, lease contracts, disclosures, and listing paperwork.
 </li>
 <li>
 Schedule and coordinate property showings, open houses, and client meetings.
 </li>
 <li>
 Manage incoming calls, emails, and client inquiries with professionalism and promptness.
 </li>
 <li>
 Update and maintain client and property information in the CRM system.
 </li>
 <li>
 Assist in preparing marketing materials specific to residential properties, including flyers and online listings.
 </li>
 <li>
 Liaise with buyers, sellers, tenants, and vendors to facilitate smooth residential transactions.
 </li>
 <li>
 Support the processing of rental applications, tenant screenings, and lease renewals.
 </li>
 <li>
 Assist in invoicing, payment tracking, and basic bookkeeping related to residential transactions.
 </li>
 <li>
 Maintain office supplies and ensure a well-organized workspace.
 </li>
 <li>
 Ensure compliance with residential real estate laws, regulations, and company policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Experience as an administrative assistant in residential real estate or property management preferred.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent communication skills, both verbal and written.
 </li>
 <li>
 Proficient in MS Office and CRM software; familiarity with real estate platforms is a plus
 </li>
 <li>
 Knowledge of residential real estate terminology and transaction processes.
 </li>
 <li>
 Ability to handle sensitive information with confidentiality.
 </li>
 <li>
 High school diploma or equivalent; additional certifications in real estate administration is a plus.
 </li>
 </ul>
</div>

Admin - Real Estate

IMC Real Estate LLC

Manage and maintain property listings, client records, and agency databases<ul><li>Handle all administrative duties related to real estate transactions (Form A, B, F, MOU, tenancy contracts, NOCs, Title Deeds, etc.)</li><li>Coordinate with DLD, RERA, developers, and other government entities for required documentation</li><li>Prepare reports on agents&rsquo; deals, property performance, and market updates</li><li>Assist in managing broker/agent schedules, meetings, and client follow-ups</li><li>Maintain up-to-date knowledge of real estate laws and regulations in the UAE</li><li>Liaise with landlords, tenants, buyers, and sellers as needed</li><li>Monitor and renew property listings on online portals (Property Finder, Bayut, etc.)</li><li>Assist with marketing support including preparing flyers, online ads, and social media listings</li><li>Ensure office documents are filed and archived properly (physical and digital)</li></ul>Requirements:<ul><li>Proven experience in a real estate administrative or similar role in the UAE</li><li>Strong knowledge of UAE real estate market practices and regulatory requirements</li><li>Familiarity with Trakheesi, DLD, Ejari, and RERA processes</li><li>Proficient in Microsoft Office Suite and CRM systems</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and meet deadlines under pressure</li><li>Bachelor&rsquo;s degree or diploma in Business Administration, Real Estate, or related field preferred</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health insurance</li><li>Annual leave and ticket allowance</li><li>Supportive work environment and growth opportunities</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Real Estate: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Admin/Receptionist Real Estate

Boli Real Estate Auction LLC

About Us:BOLI Real Estate Auction LLC property portal revolutionizing the real estate industry by connecting buyers and sellers with the best properties and real estate professionals. We leverage technology to make property transactions seamless, efficient, and transparent.Job Overview:As a Real Estate Administrator, your key role is supporting the operational and administrative needs of our company. You will ensure the smooth functioning of daily tasks, including document management, client communication, and coordination among agents, clients, and other stakeholders. The role often involves multitasking, attention to detail, and knowledge of real estate procedures and regulations.Responsibilities:Assist in coordinating real estate transactions, including property sales, purchases, and rentals.Contract Management: Prepare contracts, agreements, and addendums (Forms A, B, F, I), draft contracts and addendums, MOU, NDAs, and more.Property Listings: Upload and update property listings on Boli&rsquo;s website. Ensure accuracy of property details, including descriptions, photos, and pricing. Monitor listing performance and implement strategies to increase visibility.Compliance &amp; Registrations: Handle registrations with developers and other authorities, including Trakheesi permits and RERA compliance.Administrative Support: <ul><li>Manage and maintain records, files, and documents related to property listings, transactions, and contracts.</li><li>Prepare and process real estate documents, such as purchase agreements, lease agreements, and disclosure forms.</li><li>Ensure all documentation complies with local real estate regulations.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE Real Estate Admin experience, managing and co-ordinating key administrative tasks</li><li>Strong knowledge of real estate industry practices and regulations.</li><li>Excellent interpersonal and communication skills</li><li>Ability to prioritize, multitask, and manage time effectively.</li><li>Exceptional attention to detail and organizational skills.</li><li>Proficiency in Microsoft Office applications.</li><li>Immediate joiners preferred</li></ul>Why Join Us?<ul><li>Be part of a fast-growing PropTech company reshaping the real estate industry.</li><li>Work in a dynamic and innovative environment with growth opportunities.</li><li>Competitive salary and benefits package.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Deadline: 26/03/2025

Real Estate Administrator

Pavago

Position Type: Remote, Full Time
 Working Hours: PST
 
About Pavago: 
Pavago is hiring a Property Admin Assistant to support the executive operations of a fast-growing real estate investment company based in San Diego, CA. This role is ideal for a tech-savvy, highly organized professional with a deep understanding of real estate operations and a passion for strategic execution. You’ll work directly with a high-net-worth principal who leads a portfolio of over 100 apartment units and commercial properties. This is more than an assistant role—this is a chance to be a strategic partner helping drive real estate growth, manage day-to-day operations, and enhance business outcomes.
 
Responsibilities: 
<ul>
<li>Ownership Liaison & Property Oversight: Act as the communication hub between ownership and property management teams. Track and ensure execution of directives across multifamily and commercial assets. Maintain alignment with the principal’s investment strategy and vision. Communicate with vendors, tenants, and contractors as necessary.</li>
<li>Daily Operations & Task Management: Manage maintenance tasks, utilities, and vendor coordination. Organize calendars, contacts, and internal communication systems. Maintain order across all internal systems and digital documents.</li>
<li>Leasing & Property Support: Monitor leasing activity and ensure timely follow-ups. Manage tenant communication and coordinate with leasing teams. Keep rent rolls, lease data, and compliance records up-to-date.</li>
<li>Maintenance & Vendor Coordination: Schedule, follow up, and ensure completion of work orders and projects. Negotiate service agreements and evaluate vendor performance.</li>
<li>Financial Oversight & Administrative Support: Track rent collections and assist with accounting reports and delinquencies. Support with audits, insurance renewals, LLC filings, and expense management. Maintain precise records and assist with financial reconciliation.</li>
<li>Executive Assistance: Manage the principal’s calendar, communications, and meeting logistics. Draft correspondence, organize notes, and follow up on action items. Handle digital mail and maintain streamlined document intake.</li>
<li>Acquisition & Sales Support: Assist in tracking real estate listings, broker packages, and investment deals. Support in underwriting analysis and initial deal evaluations.</li>
<li>Tech & Systems Optimization: Maintain digital file systems and streamline internal workflows. Troubleshoot and manage tools such as Buildium, AppFolio, and Google Workspace.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Organized & Accountable: You take ownership of your responsibilities and never let details fall through the cracks.</li>
<li>Communicative & Professional: You have excellent interpersonal and written communication skills.</li>
<li>Strategic & Analytical: You're not just task-oriented—you understand how your work ties into the bigger picture.</li>
<li>Tech-Forward: You’re proficient with modern tools and quick to adopt new systems to improve efficiency.</li>
</ul>
Required Experience & Skills: 
<ul>
<li>2+ years of experience supporting an executive or managing real estate operations.</li>
<li>Exceptional written and verbal English communication.</li>
<li>Strong analytical and financial skills.</li>
<li>Proficiency with tools such as Buildium, AppFolio, Google Workspace, and Excel.</li>
<li>Bachelor’s Degree in Business, Real Estate, or a related field is a plus</li>
<li>Familiarity with the San Diego real estate market is a plus.</li>
</ul>
What Does a Typical Day Look Like?
 You'll start your day by reviewing the owner’s calendar, urgent maintenance requests, and ongoing vendor projects. You’ll shift between tasks such as reviewing leasing data, handling tenant inquiries, and coordinating with contractors. Midday may include strategy calls, for which you’ll document action items and prepare follow-ups. The afternoon might involve financial tracking, digital mail sorting, or assisting with underwriting for a new property. You’ll play a key role in ensuring the principal stays focused and informed while operations stay seamless.
 
Interview Process: 
<ul>
<li>Initial Phone Call: A quick intro call to learn more about you and your background.</li>
<li>Video Interview: A 30-minute video conversation to assess technical and soft skills.</li>
<li>Final Interview: A direct meeting with the client for alignment and role fit.</li>
<li>Background Checks: Reference and employment verification before onboarding.</li>
</ul>

Property Admin Assistant

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