real estate administrative support

Marcus & Millichap

<div><div>Founded in 1971, Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.</div>
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<div>Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.</div>
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<div>Marcus &amp; Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus &amp; Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.</div>
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<div>The Brokerage Administrator (part-time) provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.</div><br>
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<div>The base salary range for this role is $24.00 &ndash; $27.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus &amp; Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.</div>
<h3 class="jobSectionHeader"><b>Responsibilities:</b></h3><ul>
<li>Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.</li>
<li>Assist the Operations Manager in the processing of sold and closed transactions when necessary.</li>
<li>Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.</li>
<li>Copy, scan, and create proposal bindings and print jobs for agents.</li>
<li>Share the telephone and front desk responsibilities with the other support staff.</li>
<li>Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.</li>
<li>This is a part-time position.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications:</b></h3><ul>
<li>Two+ (2+) years of administrative experience.</li>
<li>High School diploma.</li>
<li>Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.</li>
<li>Editing and proofreading skills.</li>
<li>A professional appearance and demeanor</li>
<li>Top-notch phone manner.</li>
<li>Reliable, punctual, and professional.
</li><li>Friendly, upbeat personality with a can-do attitude.</li>
<li>A strong desire to learn and progress within the company</li>
<li>Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.</li>
<li>Previous real estate experience is helpful.</li>
<li>Background in a banking, finance, or legal office environment preferred.</li>
</ul><div>The base salary range for this role is $24.00 &ndash; $27.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus &amp; Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.</div><div>
Marcus &amp; Millichap is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law.</div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Administrative Assistant Part-Time (Brokerage Administrator)

<div><div>Founded in 1971, Marcus &amp; Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.</div>
<div></div>
<div>Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.</div>
<div></div>
<div>Marcus &amp; Millichap, Inc. is a leading national real estate services firm specializing in commercial real estate investment sales, financing services, research and advisory services. As of December 31, 2025, the Company had 1,808 investment sales and financing professionals in more than 80 offices who provide investment brokerage and financing services to sellers and buyers of commercial real estate. The Company also offers market research, consulting and advisory, and leasing services to its clients. Marcus &amp; Millichap, Inc. closed 8,818 transactions in 2025, with a sales volume of $50.8 billion.</div>
<div></div>
<div>The Brokerage Administrator <i>(part-time)</i> provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.</div>
<h3 class="jobSectionHeader"><b>Responsibilities:</b></h3><ul>
<li>Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.</li>
<li>Assist the Operations Manager in the processing of sold and closed transactions when necessary.</li>
<li>Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.</li>
<li>Copy, scan, and create proposal bindings and print jobs for agents.</li>
<li>Share the telephone and front desk responsibilities with the other support staff.</li>
<li>Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.</li>
<li>This is a part-time position</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications:</b></h3><ul>
<li>Two+ (2+) years of administrative experience.</li>
<li>High School diploma.</li>
<li>Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.</li>
<li>Editing and proofreading skills.</li>
<li>A professional appearance and demeanor</li>
<li>Top-notch phone manner.</li>
<li>Reliable, punctual, and professional.
</li><li>Friendly, upbeat personality with a can-do attitude.</li>
<li>A strong desire to learn and progress within the company</li>
<li>Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.</li>
<li>Previous real estate experience is helpful.</li>
<li>Background in a banking, finance, or legal office environment preferred.</li>
</ul><div><i>Marcus &amp; Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus &amp; Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.</i></div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Administrative Assistant - Part-Time (Brokerage Administrator)

Alp Real Estate

<p>Handle outbound and inbound calls to clients regarding property listings and inquiries</p><p>Use CRM systems and platforms like Property Finder to manage leads and listings</p><p>Assist in updating and maintaining property databases and client records</p><p>Coordinate communication between clients, agents, and vendors</p><p>Prepare and manage real estate documents, contracts, and reports</p><p>Support marketing activities including property showings and open houses</p><p>Ensure compliance with local real estate regulations and company policies</p><p>Provide administrative support to the real estate team as needed</p><p>Languages required: English &amp; Hindi</p><p>Female candidates only*</p><p>Freshers Welcomed*</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Female Intern – Admin / Telecaller

Keller Williams Atlantic Partners St. Augustine

<p><b>Overview</b><br/><b>Are you highly organized, detail-oriented, and thrive in a fast-paced environment?</b> We&rsquo;re looking for a motivated <b>Executive Assistant</b> to support a top-producing real estate team. This role offers the flexibility of <b>part-time or full-time </b>hours depending on the right candidate&rsquo;s availability and skill set.</p><p><b>Real Estate or Similar industry experience required</b></p><p><b>Responsibilities</b></p><ul><li>Manage calendars, emails, and client communications on behalf of the team lead</li><li>Prepare listing materials, contracts, and other real estate documents</li><li>Coordinate appointments, showings, and team schedules</li><li>Maintain CRM and ensure all transaction timelines are tracked and met</li><li>Assist with marketing efforts, social media, and client follow-up</li><li>Handle general administrative tasks to keep the office running smoothly</li></ul><p><b>Requirements</b></p><ul><li>Strong organizational and multitasking abilities</li><li>Experience in the real estate industry or supporting a real estate agent/team</li><li>Excellent written and verbal communication skills</li><li>High attention to detail and follow-through</li><li>Tech-savvy with the ability to learn new systems quickly (experience with CRM or real estate platforms is a bonus)</li><li>Professional, reliable, and trustworthy</li><li>Self-starter with the ability to work independently and anticipate needs</li></ul><p><b>Preferred but Not Required:</b></p><ul><li>Familiarity with MLS, Dotloop, Canva, Google Workspace, or similar tools</li></ul><p><b>What We Offer:</b></p><ul><li>Flexible hours: part-time or full-time options available</li><li>Competitive pay based on experience</li><li>Growth opportunities within a high-performing real estate team</li><li>Supportive, team-oriented environment</li><li>Training and mentorship available</li></ul><p>If you are passionate about real estate and possess the necessary skills to thrive in this role, we encourage you to apply. Join us in delivering outstanding service while growing your career in the real estate industry!</p><p>Job Types: Full-time, Part-time, Contract</p><p>Pay: $42,036.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul><p>Experience:</p><ul><li>Real Estate: 1 year (Required)</li><li>Operations management: 1 year (Preferred)</li></ul><p>Work Location: Hybrid remote in Port Orange, FL 32129</p>

Real Estate Executive Assistant

Driven Properties

<div><p>At Driven Properties, our Property Management team delivers comprehensive, in-house services to maximize landlord</p><p>
investment and ensure peace of mind. We handle everything from tenant screening and rent collection to 24/7 maintenance and legal compliance, allowing investment without geographic constraints. Whether managing residential properties, malls, or
</p><p>facilities, we provide tailored solutions that enhance profitability and maintain the value of managed assets. Our personal
</p><p>approach ensures seamless operations and satisfaction for both landlords and tenants.</p><p></p><p>
As an Admin staff member for ADG KSA at Driven Properties, you will provide essential support to the Property Manager by
</p><p>handling administrative tasks, tenant enquiries, and property documentation. Your role is key to ensuring efficient property
</p><p>operations, assisting with paperwork, and delivering excellent service to both tenants and property owners</p><p></p><p><b>
Key Responsibilities</b></p><ul><li>Tenant Assistance: Provide support to tenants with queries related to maintenance, parking, contracts, cheques and other
</li></ul><p>property services.</p><ul><li>Handling Enquiries: Respond to tenant and property owner queries regarding parking, maintenance, renewals, and other issues,
</li></ul><p>ensuring timely and professional communication.</p><ul><li>Third-Party Liaison: Coordinate with Ejar for tenancy contract registration and follow up with the Saudi Electricity Company
</li></ul><p>(SEC), National Water Company (NWC), and any local district-cooling provider (such as Saudi Tabreed) to arrange and confirm all
</p><p>utility connections.</p><ul><li>Updating Trackers: Maintain accurate records of property details, tenant information, lease agreements, and renewals.</li><li>Renewals: Draft and send renewal notices within 100 days of expiry, complete process within 30 days of expiry</li><li>Database Management: Enter new properties into CRM, reconcile CRM with contract details, master sheets and payment
</li></ul><p>details</p><ul><li>Maintenance and Inspection: Receive and record requests.</li><li>Reports: Prepare weekly reports for property portfolio
</li><li>Lease Drafting: Assist in the preparation and review of lease agreements and relevant documentation.</li><li>Checklists and Documentation: Prepare checklists for property inspections, move-ins, and move-outs to ensure compliance with
</li></ul><p>company standards.</p><ul><li>Property Manager Support: Assist the Property Manager with any additional tasks required for property management, including
</li></ul><p>coordination with contractors and suppliers</p><b><br>
Requirements</b><p><b><br>
Required
</b></p><ul><li>Experience in administrative roles, ideally within the property management or real estate industry.</li><li>Proficiency in Microsoft applications (Excel, Word, Outlook) and database management.</li><li>Strong organizational skills and attention to detail.</li></ul><p></p><p><b>
Preferred</b></p><ul><li>
Familiarity with property management software, preferably Yardi</li><li>
Previous experience handling tenant enquiries and property documentation</li></ul><p></p><p><b>
Skills and Competencies
</b></p><ul><li>Strong communication skills to effectively respond to tenant and owner inquiries.</li><li>Attention to detail when updating records, preparing documents, and managing lease renewals.</li><li>Time management skills to handle multiple tasks and meet deadlines.</li><li>Ability to work well in a team environment and support the Property Manage</li></ul><b><br>
Benefits</b><p></p><ul><li><br>
Opportunities for career growth and advancement within the organization.</li><li>Dynamic and collaborative work environment.</li><li>Contribution to managing and optimizing commercial properties in Saudi Arabia's dynamic real</li></ul><p>
estate market.</p></div>

Property Management / Accounts Administrator

Parker Real Estate Services P.C.

<p>Part-time position (12:00 p.m. - 5:30 p.m., M-F) in a local real estate office, answering phones, setting up showing appointments on seller's homes, updating &amp; maintaining website, issuing commission checks, and other real estate related tasks. Previous office experience will be extremely helpful in obtaining an interview. Detail oriented and the ability to multi-task and work with many different personalities a must.</p><p>SEND RESUMES TO: parkerrealestateserver(at)gmail.com</p><p>Additional Information:</p><p>Interviews to begin immediately. Position start date will be April 30, 2026 but training will need to occur earlier in the month. Training will be paid and can be at flexible times. We currently have a secretary in the mornings and are hiring for the afternoon position.</p><p>Job Type: Part-time</p><p>Pay: $15.00 per hour</p><p>Work Location: In person</p>

Secretary/Office Assistant

Azora Group of Companies

<p><b>Job Overview:</b><br/>We are looking for a motivated and organized <b>Real Estate Administrator</b> with at least <b>1 year of experience in the Dubai real estate market</b>. The ideal candidate should have good knowledge of real estate administrative processes and be able to support agents with documentation, listings, and coordination.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and update property listings on portals such as Property Finder, Bayut, and Dubizzle</li><li>Prepare and organize real estate documents, contracts, and tenancy paperwork</li><li>Coordinate with agents, clients, and developers regarding property information and documentation</li><li>Maintain accurate records of listings, leads, and transactions</li><li>Assist with CRM updates and ensure property details are accurate and up to date</li><li>Support the sales team with administrative tasks and follow-ups</li><li>Ensure compliance with Dubai real estate procedures and documentation requirements</li></ul><p><b>Requirements:</b></p><ul><li>Minimum <b>1 year of experience as a Real Estate Admin in Dubai</b></li><li>Basic knowledge of <b>property portals and CRM systems</b></li><li>Strong organizational and communication skills</li><li>Ability to handle multiple tasks and work in a fast-paced environment</li><li>Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>Attention to detail and professional attitude</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary <b>AED 3,000 &ndash; AED 5,000</b></li><li>Professional work environment</li><li>Opportunity to grow within the real estate industry</li></ul><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Real Estate Admin

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