real estate assistant

Lavian & Lavian LLP

About Us:We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.Position Overview:We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.Key Responsibilities:<ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul>Qualifications:<ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul>Location:New York, NYCompensation:Competitive salary commensurate with experience. Bonus opportunities.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Real Estate Administrative Assistant

Preston at The Graystone

Hiring: Full Time Real Estate / Personal AssistantI&rsquo;m looking for one ultra-organized, proactive person who can keep my life running smoothly AND be my dedicated content creator/machine for all social platforms.Day-to-Day Responsibilities:<ul><li>Immediate Responsiveness to Texts and Phone Calls.</li><li>Film, edit, and package ready-to-post short-form content (Reels, TikTok, YouTube Shorts, X videos, etc.)</li><li>Create carousels, static posts, stories, thumbnails, and captions</li><li>Repurpose long-form content (podcast clips, livestream cuts, etc.) into dozens of short pieces</li><li>Stay on top of trends and suggest fresh ideas daily</li><li>Deliver fully edited, captioned, hashtagged content folders every week (I or someone else will handle scheduling/posting)</li><li>Google Workspace expert (Drive, Docs, Sheets &ndash; everything is organized here)</li><li>Pay bills, track expenses, reconcile accounts</li><li>Grocery shopping + household stock runs</li><li>Run all errands (post office, returns, pickups, etc.)</li><li>Must have valid driver&rsquo;s license + reliable vehicle</li><li>Hang artwork/TVs, assemble furniture, change light bulbs, etc.</li><li>Occasionally help lift/move furniture or heavy items (50 lb+ no problem)</li></ul>You&rsquo;re perfect if you:<ul><li>Must have iPhone</li><li>Must have immediate text response time</li><li>Are obsessively organized and love systems</li><li>Already create high-performing Reels/TikToks (personal or for others)</li><li>Can shoot and edit pro-looking video on your phone or camera</li><li>Write scroll-stopping captions fast</li><li>Have a &ldquo;figure it out&rdquo; attitude and zero ego about tasks</li><li>Are 100% trustworthy with finances, keys, and sensitive info</li><li>Thrive on variety and checking things off</li><li>MUST LOVE DOGS!</li><li>Dog walking and feeding</li></ul>Details:<ul><li>Full-time (40&ndash;55 hrs/week)</li><li>Salary: $35k&ndash;$40k depending on experience</li><li>Start: ASAP</li></ul>If you&rsquo;re the rare person who&rsquo;s half personal assistant, half content creator, and isn&rsquo;t afraid to carry a grocery bag in one hand and a ring light in the other &mdash; this is your job. Work Location: In personPay: $35,000.00 - $40,000.00 per yearWork Location: In person

Real Estate / Personal Assistant

Roche Bobois

Job Title: Real Estate Administrative Assistant / Secretary Job / Account AssistantTo provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.Key Responsibilities1. Administrative &amp; Secretarial Support<ul><li>Manage office correspondence, including emails, calls, and in-person inquiries.</li><li>Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters.</li><li>Schedule and coordinate meetings, property viewings, and appointments for management or agents.</li><li>Maintain an organized filing system (physical &amp; digital) for contracts, property records, and client information.</li><li>Draft professional letters, memos, and reports.</li></ul>2. Real Estate Documentation<ul><li>Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws.</li><li>Handle Ejari registrations, cancellations, and updates via the DLD portal.</li><li>Track and follow up on lease expiries, rent renewals, and payment schedules.</li><li>Process security deposits, rent receipts, and related financial documentation.</li></ul>3. Client &amp; Tenant Coordination<ul><li>Serve as the primary point of contact for tenants, landlords, and prospective clients.</li><li>Address tenant queries, complaints, and maintenance requests promptly.</li><li>Assist in arranging property inspections, move-in/move-out procedures, and handovers.</li><li>Follow up on overdue payments and coordinate with accounts for collections.</li></ul>4. Regulatory Compliance<ul><li>Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures.</li><li>Ensure all contracts and transactions meet regulatory requirements.</li><li>Maintain accurate property listings and marketing materials in compliance with advertising standards.</li></ul>5. Office &amp; Operational Support<ul><li>Order and manage office supplies.</li><li>Assist with marketing materials, social media postings, and property advertisements.</li><li>Support management in preparing presentations, market reports, and other business documents.</li></ul>6. Additional Admin Support<ul><li>Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.</li></ul>7. Accounts Background<ul><li>Assist with monthly, quarterly, and annual financial reports.</li><li>Assist with preparation and filing of VAT return.</li><li>Reconcile Bank statements, cheque records, customer ledger and vendor accounts.</li><li>Track customer payments, rent collections and follow up on outstanding balances.</li></ul>Skills &amp; Qualifications<ul><li>Education: Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Experience: Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.</li><li>Technical Skills: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal</li><li>Accounts: Proficiency in Tally ERP 9 / Tally Prime.</li><li>Language: Excellent written and verbal communication skills in English</li><li>Other Skills:</li><li>Strong organizational and multitasking abilities.</li><li>Customer service orientation.</li><li>Ability to work under pressure and meet deadlines.</li><li>Excellent analytical and problem-solving skills, with high attention to details and accuracy.</li><li>Strong ethics and integrity, ensuring confidentiality and data security.</li></ul>CAN JOIN IMMEDIATELYJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Real Estate Administrative Assistant / Secretary/ Account Assistant

Fitness ladies

Job Title: Admin &amp; Personal Assistant &ndash; Real Estate Agency (Full Time)Company: Ardara EstatesLocation: Dubai, UAEJob Type: Full Time &ndash; On-siteSalary: Depends on experience (to be discussed during interview)About UsArdara Estates is a fast-growing real estate brokerage based in Dubai, specializing in residential and investment properties. We are expanding and seeking a highly organized Admin &amp; Personal Assistant to support daily operations and management.Job ResponsibilitiesAdmin / Office Support<ul><li>Manage daily administrative tasks, calls, emails, and calendars</li><li>Prepare property documents, contracts, and listings</li><li>Maintain CRM and update client records</li><li>Coordinate with agents, developers, and clients</li><li>Handle office supplies, filing, invoicing, and basic accounting tasks</li></ul>Personal Assistant Duties<ul><li>Support management with scheduling, travel arrangements, and meeting prep</li><li>Act as point of contact between CEO and clients/business partners</li><li>Organize follow-ups and reminders for pending tasks</li><li>Assist during property viewings, events, and company activities when required</li></ul>Requirements&#10004; Previous experience in administration or PA role (real estate experience preferred)&#10004; Excellent written &amp; verbal communication skills (English required)&#10004; Strong organizational and multitasking abilities&#10004; Professional appearance and attitude&#10004; Good computer skills (MS Office, Google Workspace, CRM systems)&#10004; Must be available full-time, on-site in DubaiWhat We Offer- Friendly and supportive work environment-Career growth in the real estate industry-Training and development-Performance-based bonusesHow to ApplySend your CV with the subject:&ldquo;Admin &amp; Personal Assistant &ndash; Ardara Estates&rdquo;Email: info@ardaraestates.comJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per monthExperience:<ul><li>Admin in real estate : 1 year (Preferred)</li></ul>Expected Start Date: 01/12/2025

Admin & Personal Assistant – Real Estate Agency (Full Time)

Amanda Ponce Real Estate Team

<div><h3 class="jobSectionHeader">Summary</h3>
The Amanda Ponce Real Estate Team is seeking a motivated and detail-focused Showing Assistant to support our Buyer Agents and deliver outstanding service to our clients. In this position, you will coordinate and lead property showings, collect client feedback, and help ensure a smooth and enjoyable home-buying journey.
Collaborating closely with our agents and operations staff, you will gain essential real estate experience and develop the expertise necessary to advance into a full-time Buyer Agent role. This opportunity is perfect for an organized individual who enjoys engaging with clients and excels in a dynamic, team-oriented setting.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Support Buyer Agents by showing homes to clients.</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in daily script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
The Amanda Ponce Real Estate Team, partnered with PLACE, is a top-performing real estate group committed to excellence, integrity, and client satisfaction. We help clients buy, sell, and invest while providing a supportive and growth-driven environment for our team.
Our Mission: Delivering a tailored experience that is unforgettable. 
Our Vision: Legacy Built by Community, One Relationship at a Time. 
Our Values: God, Family, and Client Relationships &mdash; the foundation of everything we do.</div>

Showing Assistant– Amanda Ponce Real Estate Team

ELITE PROJECTS

Location: Qatar Experience Required: 2&ndash;5 years in Real Estate / Property Management Availability: Immediate (preferred)About the Role:We are seeking a detail-oriented and organized Contract &amp; Admin Assistant to support our real estate/property management operations. The ideal candidate will assist with contract management, administrative tasks, and coordination activities to ensure smooth daily operations.Key Responsibilities:<ul><li>Prepare, update, and manage tenant and property contracts, including renewals and amendments.</li><li>Handle Kahramaa applications, transfers, cancellations, and follow-up processes.</li><li>Coordinate lease agreements and ensure all documentation is complete and accurate.</li><li>Maintain and organize tenant files, company documents, and property records.</li><li>Monitor contract expiry dates and notify relevant teams for action.</li><li>Manage office supplies, stationery orders, and vendor coordination.</li><li>Assist with general office administration tasks, including correspondence, scheduling, and filing.</li><li>Support property management teams with documentation and administrative requirements.</li><li>Respond to tenant inquiries related to contracts and administrative matters.</li></ul>Requirements:<ul><li>2&ndash;5 years of experience in a real estate or property management company in a similar administrative or contract-related role.</li><li>Strong knowledge of contract management processes.</li><li>Familiarity with Kahramaa procedures is highly preferred.</li><li>Excellent organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Ability to work independently and meet deadlines.</li><li>Strong attention to detail and accuracy.</li></ul>Preferred Skills:<ul><li>Working knowledge of Qatar real estate regulations and documentation.</li><li>Experience dealing with tenants, landlords, and government services.</li></ul>Job Type: Full-timePay: Up to QAR5,000.00 per month

Contract & Admin Assistant (Real Estate Property Management)

ELITA HOMES REAL ESTATE BROKERS L.L.C

We are looking for a highly organized, detail-oriented Admin Assistant for a Real Estate Company to support our real estate operations and ensure seamless daily workflow.Benefits: - Possibility to work remotely- Basic + commission - Pleasant working environmentKey Responsibilities<ul><li>Handle day-to-day administrative tasks, emails, communication with Developers, and documentation.</li><li>Prepare and process tenancy contracts, Ejari, RERA Forms, NOCs, and other property-related paperwork.</li><li>Coordinate and schedule property viewings, client appointments, and agent activities.</li><li>Maintain and update property listings on advertising portals (Property Finder).</li><li>Organize and maintain digital and physical files: tenancy agreements, client KYC documents, payment receipts, etc.</li></ul>Requirements<ul><li>Experience as an Admin Assistant in Dubai (preferred).</li><li>Fast learner and highly motivated</li><li>Good communication skills in English (other languages are an advantage).</li><li>Strong organizational skills with high attention to detail and accuracy.</li><li>Customer-service oriented with a professional, positive attitude.</li><li>Familiarity with property portals, ad posting, and basic admin tasks.</li><li>Flexible, proactive, and able to work independently with minimal supervision.</li><li>Able to work remotely without any distractions.</li></ul>Candidate shall be on own visa if based in UAE! Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant Real Esate

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