real estate assistant

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

Mesa Verde Investments, LLC

Must have personally coordinated US real estate purchase transactions from contract to close.This is full time and requires availability during work hours.You will run investor flip transactions and also own operational follow up and KPI tracking.About the RoleWe are hiring a Real Estate Operations Coordinator to run execution across our flip purchase pipeline and day-to-day operational priorities. We buy and flip properties, completing 10-30 purchases per month, and we need a reliable operator to keep transactions moving, prevent stalls, track open items, and keep our team aligned.This role is for someone who thrives on ownership, follow-up, and clean execution. You will own the transaction lane for flip purchases and also support operational coordination across projects and internal workflows.Primary Responsibilities (Operations Execution)Daily execution hub for flip and business priorities Maintain an &ldquo;open items&rdquo; tracker and push items to completion Follow up with title, insurance, utilities, vendors, and internal team daily Flag issues early and summarize next steps clearly for leadership Support the project manager with task tracking, timelines, and follow-ups Assist with material ordering and delivery tracking based on provided scopes Keep files, trackers, and systems organized in Google Drive and company tools Ensure nothing falls through the cracks across deals and active projectsSecondary Responsibilities (Flip Transaction Coordination)Coordinate flip purchases from executed contract through closing Create and send purchase agreements in Dotloop using provided templates Confirm all documents are fully executed and compliant Open escrow and communicate with title companies Track closing timelines, milestones, inspections, and deliverables Set up insurance and utilities prior to closing Track earnest money and settlement statements Organize all transaction documents and maintain clean filesOptional Support (Light Brokerage Help As Needed)Assist with brokerage transaction files as needed Dotloop file setup, document management, deadline tracking Brokerage support is secondary and not the core of the jobRequired Experience (Non-Negotiable)Prior U.S. real estate transaction coordination experience Must have personally coordinated transactions contract to close Experience with cash/investor purchases and fast closings Comfortable working with title companies, escrow, inspections, utilities, insurance Strong follow-up and timeline ownership across multiple moving parts Hands-on experience using Dotloop Comfortable with CRMs and Google Workspace Strong written EnglishRequired TraitsOperations-minded, not just &ldquo;file management&rdquo; High urgency with follow-up Extremely organized and proactive Calm under pressure, doesn&rsquo;t freeze when deals get messy Can solve routine issues independently and escalate clearly when neededHow to ApplyAnswer the following (required): How many investor or flip transactions have you personally coordinated from contract to close? What tools have you used for task tracking and operational follow-up? Why are you a strong fit for an ops execution role (not just TC)?This is an internal role supporting one company, not a role for coordinators managing multiple outside clients. Working another job during scheduled hours is not allowed.Job Type: Full-timePay: E&pound;280.00 - E&pound;420.00 per hourExpected hours: 40 per weekApplication Question(s):<ul><li>ow many U.S. real estate transactions have you personally coordinated from executed contract to closing?</li></ul>Work Location: Remote

Real Estate Executive Assistant and Transaction Coordinator

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator / assistant to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary : AED 2800 to AED 4000Immediate joiners preferredJob Type: Full-timePay: AED2,800.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you well versed with RERA, Ejari and tenancy contract handling?</li><li>Do you have experience in UAE Real Estate Coordination Handling?</li><li>Are you available to join immediately?</li><li>Are you willing to start with a salary of AED2800 to AED4000 (all inclusive)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Ejari preparation and leasing coordination: 1 year (Required)</li><li>UAE Real Estate Leasing: 1 year (Required)</li><li>Real Estate : 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Female Coordinator/assistant - UAE Real Estate Experience (Leasing - No Broker Firm)

Mamari Estates

We&rsquo;re Hiring: Real Estate Sales &amp; Client Executive (Managing Partner Assistant) Salary: AED 6,000&ndash;8,000 + Monthly Bonuses Palm Jumeirah | Immediate Start Opening: ONE Position OnlyMamari Estates is looking for a high-calibre Sales Executive Personal Assistant to work directly with the Managing Partner in a fast-paced real estate environment. This is NOT an admin role, but a growth-focused position with real responsibility and exposure to high-value deals.What you&rsquo;ll do:<ul><li>Property searches &amp; deal prep</li><li>Client qualification &amp; follow-ups</li><li>Market &amp; developer research</li><li>Contracts, listings, CRM &amp; coordination</li><li>Problem-solving &amp; operations support</li></ul>Who should apply:<ul><li>Dubai-based with real estate background</li><li>Organized, proactive, detail-driven</li><li>Familiar with developers, off-plan &amp; contracts</li><li>Comfortable with Excel, WhatsApp, Notion, ChatGPT</li></ul>What you get:<ul><li>Salary + performance bonuses</li><li>Direct mentorship</li><li>Career growth in a fast-scaling brokerage</li></ul>Application process: Shortlisted candidates will be asked to submit a short video answering a few role-specific questions.Please apply ONLY if you meet the experience requirements above.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per month

Real Estate Sales & Client Executive (Managing Partner Assistant)

VandenBerghe Properties

<div>Property Assistant Manager Job Responsibilities:
<ul>
<li>Maintain property rentals by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.</li>
<li>Establish rental rates by surveying local rental rates.</li>
<li>Attract tenants by advertising vacancies, obtaining referrals from current tenants, explaining advantages of location and services, and showing units. 
</li>
<li>Accomplish financial objectives by collecting rents, paying bills, forecasting requirements, scheduling expenditures, analyzing variances, and initiating corrective action.</li>
<li>Maintain property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs, planning renovations, and contracting with vendors.</li>
<li>Maintain building systems by contracting for maintenance services and supervising repairs.</li>
<li>Enforce occupancy policies and procedures by confronting violators.</li>
<li>Prepare reports by collecting, analyzing, and summarizing data and trends. 
</li>
<li>Assists Community Manager with specific training and ongoing mentorship for all new staff</li></ul> 


Property Assistant Manager Qualifications / Skills:
<ul>
<li>Motivation for sales</li>
<li>Negotiation</li>
<li>Familiarity with applicable local, state, and federal laws and regulations</li>
<li>High level of organization and attention to detail</li>
<li>Competence with property management software</li>
<li>Professionalism</li>
<li>Internal communications</li>
<li>Listening</li></ul> 


Education, Experience, and Licensing Requirements:
<ul>
<li>High school diploma, GED, or equivalent 
</li>
<li>Experience in real estate or sales</li>
<li>Management experience a plus</li>
<li>Knowledge of office software such as Microsoft Outlook, Excel, and Word</li>
<li>Knowledge of Appfolio Property Management Software a plus</li></ul></div>

Tanglewood Assistant Manager

Pierce Atwood

Trust &amp; Estates Group Legal Administrative Assistant - Portsmouth, NH
 <div><div><div><div>This role supports members of the Trusts and Estates Practice Group in our Portsmouth, NH office.
Job Responsibilities
<ul>
<li>Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are anticipated and met.</li>
<li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney&rsquo;s absence. Refer callers to other attorneys and respond to inquiries when appropriate.</li>
<li>Sort, date stamp, and distribute incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed.</li>
<li>Transcribe and edit correspondence, documents, memoranda, and project work in the production of legal documents. Compose routine correspondence for attorney signature.</li>
<li>Coordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling, meals, beverages, materials preparation, and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel, and car reservations for attorneys and clients.</li>
<li>Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment.</li>
<li>Prepare bills monthly. Edit and finalize bills to ensure accuracy.</li>
<li>Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client.</li>
<li>Set up, organize, and maintain firm files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested.</li>
<li>Perform a variety of administrative functions including processing new matter reports, preparing expense reports, tracking CLE credits, etc.</li>
<li>Work collaboratively with others across the firm to meet the needs of attorneys firmwide.</li>
<li>Follow up on requests made by attorneys, paralegals, and clients.</li>
<li>Perform other functions as requested or needed.</li>
</ul>
Knowledge, Skills and Abilities Required
<ul>
<li>Ability to demonstrate a high degree of professionalism and interpersonal skills including maintaining positive contact with clients, attorneys, and co-workers.</li>
<li>2+ years prior experience in estate planning and administration.</li>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Demonstrated ability to be a team player. A can-do attitude.</li>
<li>Strong problem-solving skills.</li>
<li>Strong technical aptitude. Intermediate Microsoft Word skills required. Advanced Microsoft Word skills preferred. Proficiency with Microsoft Excel, PowerPoint, and databases.</li>
<li>Excellent written and oral communication skills.</li>
<li>Ability to pay close attention to detail to ensure the highest quality work product for the client.</li>
<li>Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints.</li>
</ul>
To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com</div></div></div></div>

Trust & Estates Group Legal Administrative Assistant

Haus 51 Real Estate

We&rsquo;re looking for a talented and motivated Real Estate Admin to join our growing team. The candidate should have a minimum of 2 &ndash; 4 Years&rsquo; experience in the same position. The successful candidate should be available to join immediately and should meet all the below requirements.MINIMUM REQUIREMENTS:<ul><li>Must have 2 - 4 Years Real Estate Admin Experience.</li><li>Must be well versed with Trakheesi System and Dubai Rest.</li><li>Must have excellent knowledge and hands on experience with Property Expert, Bayut and Dubizzle.</li><li>Must be Able to work independently and as part of a team.</li><li>Ability to work under pressure.</li><li>Excellent communication skills.</li><li>Proficient in the use of the computer with Microsoft tools (ex. Word, Excel, etc.), google sheets and google drive.</li><li>Knowledgeable about Tarakhesi system and creating ad permits.</li><li>Knowledgeable on real estate and property rules and regulations.</li><li>Must have hands on experience with SalesForce, Mycrm and Broker pad.</li></ul>THE ROLE:<ul><li>Creating, Editing, Updating and Publishing listings on Property Expert, Bayut and Dubizzle thru the relevant CRM&rsquo;s.</li><li>Obtaining the Trakheesi Permits for all advertisements.</li><li>Registering and Renewing Agreements with the respected Developers.</li><li>Managing listings on Property Expert, Dubizzle and Bayut. Ensuring High Quality Scores for each listing and ensuring that all listings are verified and true checked.</li><li>Drafting and Creating Contract A, Contract B, Contract F, MOU, NOC, Form I and other property related contracts online through Dubai Rest App and completing all paperwork for all real estate transactions in a timely manner to ensure that the deal is closed as quickly as possible.</li><li>Drafting Tenancy Contract and Addendum for New and Renewal properties. Ensuring both tenant and Landlord documents are complete and updated on the CRM system.</li><li>Follow up with Agents and Clients for documents, and details as necessary</li><li>Perform any additional responsibilities as requested or assigned.</li><li>Punctual and presentative with a good personality.</li><li>Maintaining property files &amp; Mail management.</li><li>Excellent time management and organizational skills.</li><li>Sales skills &ndash; ability to negotiate and persuade well.</li><li>Good communication and writing skills.</li><li>Strong interpersonal skills &ndash; ability to communicate to clients of differing backgrounds and respond to and address their inquiries correctly.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have in Dubai Real Estate?</li></ul>

REAL ESTATE - ADMIN

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