real estate assistant

Check Off Your List

<div>This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas. 
Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. 
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most &ndash; their business. 
We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! 
This is a remote position (seeking employees based in Florida, Georgia, Maine, Ohio, Texas) reporting to the Manager of the executive assistant team. This role will start at 20+ hours a week and can quickly grow from there. 
Objectives of the Role:
<ul>
<li>Assist clients as directed</li>
<li>Maintain client relations and refine internal processes that support COYL and clients</li>
<li>Manage communication between various clients&rsquo; upper management and employees, liaising with internal and external executives on projects and tasks</li>
<li>Plan and orchestrate work to ensure the client&rsquo;s priorities are met, organizational goals are achieved, and best practices are upheld</li></ul> 


Daily and Monthly Responsibilities (dependent on client needs):
<ul>
<li>For real estate/ business broker clients
<ul><li>Contract-to-Close Management: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing.</li>
<li>Documentation &amp; Compliance: Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance.</li>
<li>Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.</li>
<li>Deadline Tracking: Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.</li>
<li>Escrow &amp; Title Support: Open escrow, manage earnest money deposits, and ensure all escrow documents are complete.</li>
<li>System Maintenance: Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)</li>
<li>Other tasks as needed</li>
</ul></li><li>For all clients
<ul><li>Manage the professional and personal needs for various clients</li>
<li>Track detailed records in timekeeping system</li>
<li>Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients&rsquo; senior executives</li>
<li>Manage, coordinate, and arrange our virtual client&rsquo;s travel and travel-related activities, including hotel booking, transportation, and meals</li>
<li>Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database</li>
<li>Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company</li>
<li>Organize client communications</li>
<li>Answer phones for clients and relay messages</li>
<li>Plan client events</li>
<li>Respond to all requests within a maximum of 4 business hours</li>
<li>Navigate priorities while multi-tasking</li>
<li>All other tasks as needed</li></ul></li></ul> 
 
Skills and Qualifications
<ul>
<li>4 years of experience in an administrative role reporting directly to senior management</li>
<li>Experience in real estate support</li>
<li>Experience supporting brokers</li>
<li>Superb written and verbal communication skills</li>
<li>Strong time-management skills and the ability to organize and coordinate multiple projects</li>
<li>Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems</li>
<li>Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge</li>
<li>Ability to keep various companies&rsquo; confidences</li>
<li>Promptness and a motivated self-starter</li>
<li>Confident and professional phone presence</li>
<li>Available to help with urgent requests</li></ul> 


Preferred Qualifications
<ul>
<li>Experience developing internal processes and filing systems</li>
<li>Associates or above degree in administration; or equivalent experience</li>
<li>Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.</li></ul> 


Schedule:
<ul>
<li>Monday to Friday</li>
<li>Part-time with the potential to grow to full-time</li></ul></div>

PT to FT Executive Assistant with Real Estate Assistant Experience

Al Dar properties

Hiring: Female Admin Assistant (Real Estate)We are a dynamic and growing real estate company in Doha seeking a smart, organized, and proactive Female Admin Assistant to join our team and support daily operations.Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations</li><li>Maintain and update property listings, client records, and databases</li><li>Prepare contracts, reports, invoices, and official correspondence</li><li>Handle calls, emails, and inquiries in a professional and timely manner</li><li>Maintain proper filing system (digital and physical documents)</li><li>Assist in preparing tenancy contracts, agreements, and related documents</li><li>Monitor office supplies and coordinate procurement when required</li><li>Support the team with data entry and document control</li><li>Ensure accuracy of records and confidentiality of company information</li><li>Assist management with general administrative support as needed</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Strong communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Presentable, professional, and customer-focused</li><li>Must have valid QID with NOC</li><li>Immediate joiners preferred</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and friendly work environment</li><li>Career growth opportunities in the real estate sector</li></ul>Location: Doha, Qatar Interested candidates can send their CV to: s.khan@aldarproperties.qa Contact: 33432511Job Type: Full-timeWork Location: In person

Female Admin Assistant (Real Estate)

Keller Williams Realty

We are seeking a dependable and organized Administrative Assistant to support a busy real estate professional. This role combines real estate administrative tasks with personal assistant responsibilities and is ideal for someone who is flexible, proactive, and comfortable wearing multiple hats.Responsibilities:<ul><li>Complete Broker Price Opinions (BPOs)</li><li>Prepare and submit Monthly Status Reports (MSRs)</li><li>Assist with offer input and transaction support</li><li>Manage and organize property and client files</li><li>Assist with personal administrative tasks, including paying bills</li><li>Run occasional errands (e.g., store runs, assisting with pets such as vet visits)</li><li>Provide general day-to-day administrative support</li></ul>Position Details:<ul><li>Employment Type: 1099 (independent contractor)</li><li>Schedule: Part-time with flexible start and end times</li><li>Training Period: First 90 days in-person</li><li>After Training: Opportunity for hybrid schedule (approximately 2 days in-office, 3 days remote)</li><li>Work Environment: In-home office setting; candidate should be comfortable working in a home where smoking occurs in a separate room from the office.</li><li>Growth Opportunity: Potential to transition into a full-time role</li></ul>Compensation:<ul><li>$750 per week or hourly (based on experience and structure you would like)</li></ul>Qualifications:<ul><li>Strong organizational and multitasking skills</li><li>Attention to detail and ability to meet deadlines</li><li>Good communication skills</li><li>Comfortable with both administrative and personal assistant tasks</li><li>Basic computer proficiency (email, Microsoft Office, etc.)</li><li>Real estate experience is a plus but not required</li><li>At least 1 year of administrative or assistant experience required</li></ul>Job OverviewPay: $24.43 - $29.43 per hourWork Location: In person

Administrative Assistant - Real Estate & Personal Support

Cardinal Group Companies

<div>POSITION: Assistant Community Manager (Full Time, Non Exempt) 
 
COMPENSATION: Hourly Rate, plus Benefits and Bonus eligibility 
IND2

SUMMARY
As an Assistant Community Manager, you are primarily responsible for providing comprehensive support in all aspects of community operations, including sales, leasing, inventory analysis, budgeting and reporting, property management, rent collection, customer service, maintenance and administrative activities.

RESPONSIBILITIES (Including but not limited to):
<ul>
<li>Consistently achieves property occupancy goals.</li>
<li>Ensures that Lead Tracking Solutions follow up steps and data entry are completed daily at the community level.</li>
<li>Assists in giving leasing tours, answering leasing phone calls and processing online inquiries as needed.</li>
<li>Ensures efficient and courteous response to all resident requests.</li>
<li>Assists the Community Manager in designing and implementing a resident retention program, i.e, a newsletter, resident referral program or social activities.</li>
<li>Maintains inventory and orders all necessary administrative supplies and equipment for the maintenance department.</li>
<li>Responsible for the efficient and timely reporting, maintenance and submission of all administrative forms, files and reports.</li>
<li>Reports any unusual or extraordinary circumstances regarding the residents or the property.</li>
<li>Assists in lease audits when present at a community.</li>
<li>Ensures that the community maintains all compliance regulations.</li>
<li>Assists the Community Manager in interviewing, screening and hiring of any potential employee at the community.</li>
<li>Assists the Community Manager in subsequent orientation, training and scheduling of all Team Members.</li>
<li>Assists the Community Manager in any disciplinary or promotional recommendations with regard to all office personnel.</li>
<li>Seeks educational opportunities and self improvement for personal growth and development.</li>
<li>Participates in Cardinal U training as required.</li>
</ul>
QUALIFICATIONS
<ul>
<li>Thorough knowledge of leasing techniques and sales for conventional multi family housing.</li>
<li>Maintains a consistent level of professional customer service.</li>
<li>Prior experience in multi family housing and community relations preferred.</li>
<li>Thorough knowledge of Cardinal Group policies and procedures and community policies.</li>
<li>Excellent computer skills: Microsoft Word and Excel.</li>
<li>Working knowledge of Yardi / Entrata and Pop Card is preferred.</li>
<li>Available to work weekends.</li>
<li>Ability to thrive in a fast paced environment and manage multiple projects simultaneously.</li>
<li>Must have reliable transportation and be willing to travel locally between work sites.</li>
<li>Ability to embody the Cardinal Culture and Cardinal Core Values every day.</li>
</ul>
CANDIDATES WITH THE FOLLOWING CAREER EXPERIENCE PREFERRED:
<ul>
<li>Assistant Manager</li>
<li>Assistant Property Manager</li>
<li>Manager</li>
<li>Supervisor</li>
<li>Property Management</li>
<li>Onsite Manager</li>
<li>Real Estate</li>
<li>Leasing</li>
<li>Community Manager</li>
<li>Bookkeeping</li>
<li>Property Manager</li>
<li>Real Estate Assistant</li>
<li>Leasing Consultant</li></ul> 
WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to use hands to finger, type, handle, or feel and talk or hear. The Team Member is frequently required to stand; walk; reach with hands and arms, and stoop, or squat. The Team Member is often required to sit. The Team Member must be able to push, pull, lift, carry, or maneuver office products and supplies of up to twenty (20) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Routine local travel may be required to attend training classes, client visits, or other situations necessary for the accomplishment of some or all of the daily responsibilities of this position. Non routine, overnight travel may be required to attend company functions, training, property visits, and other situations necessary for the accomplishment of special projects that may be assigned from time to time.</div>

Assistant Community Manager

TomCen Cafe

We are two entrepreneurs running two active businesses, a real estate investment and fix-and-flip operation and a cafe, and we are looking for the person who helps keep everything organized and moving forward.We have a lot of energy, a lot of ideas, and a lot going on at any given time. Our brand and the way we show up, online and in person, matters a lot to us. What we need is someone who is sharp, detail-oriented, has a natural eye for how things look and feel, and genuinely enjoys being the person who keeps things on track. This role starts part-time with a clear path to full-time as we grow.If you like having real ownership over your work and thrive when no two days look the same, this could be a great fit.WHAT YOU WILL BE DOING:<ul><li>Managing calendars, emails, and day-to-day scheduling across both businesses</li><li>Supporting real estate transactions, listing prep, open houses, and client events</li><li>Tracking fix-and-flip project costs, material orders, and vendor coordination</li><li>Helping with permit applications, bill payments, and financial record keeping</li><li>Driving out to properties to gather measurements or coordinate on-site logistics</li><li>Supporting rental and Airbnb operations as needed</li><li>Designing polished marketing materials, email campaigns, and social content using Canva that feel on-brand and look great</li><li>Helping plan and style events for both businesses, from open houses to cafe activations, with real attention to how everything looks and flows</li><li>Keeping the office organized and making sure nothing gets missed</li></ul>YOU ARE A GOOD FIT IF YOU ARE : <ul><li>Someone who takes initiative and handles things without being asked twice</li><li>Organized and detail-oriented with solid follow-through</li><li>Calm and adaptable when priorities shift quickly</li><li>A clear communicator, whether in person, by text, or by email</li><li>Someone with a natural eye for aesthetics, you care about how things look and can put together something that feels intentional, whether that is a Canva graphic, an email campaign, or an event setup</li><li>Comfortable working independently across multiple priorities</li><li>Professional and trustworthy, you will have access to sensitive business and client information</li><li>Tech comfortable with Google Workspace, Microsoft Office, Canva, and QuickBooks or similar tools</li></ul>REQUIREMENTS: <ul><li>Reliable personal vehicle, valid driver's license, and clean driving record (you will be in the field regularly)</li><li>Strong organizational and time management skills</li><li>Experience with Microsoft Office, Google Workspace, and Canva</li><li>A genuine eye for design and branding, this is not a role where good enough is the standard</li></ul>BONUS IF YOU HAVE: <ul><li>Background in real estate, property management, or operations</li><li>Experience with QuickBooks or basic bookkeeping</li><li>1 or more years in office management or project coordination</li><li>Bilingual in Spanish, a strong plus given our client base </li></ul>WHY THIS ROLE: <ul><li>This is a real role with real responsibility.</li><li>You will work directly with ownership, have visibility across two growing businesses, and build experience in real estate investing, project management, hospitality, and creative marketing all at the same time.</li><li>We want someone who is excited to grow with us, not just fill a seat.</li><li>TO APPLY PLEASE FILL OUT A FORM HERE: https://forms.gle/gLQaCLNFBCLPB63v5</li></ul>Pay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Administrative: 3 years (Preferred)</li></ul>Location:<ul><li>Phoenix, AZ 85012 (Required)</li></ul>Ability to Commute:<ul><li>Phoenix, AZ 85012 (Required)</li></ul>Work Location: In person

Administrative & Operations Assistant

Keller Williams Eagle Rock

Build a Career in Commercial Real Estate with the Right SupportKeller Williams Eagle Rock is seeking motivated individuals who are ready to build a career in commercial real estate. Whether you&rsquo;re newly licensed or already have experience, this opportunity is designed for those who want to grow in a structured, training-focused environment with proven systems and mentorship.This is a great opportunity for individuals looking to transition into commercial real estate or expand their existing real estate business.What You&rsquo;ll Do<ul><li>Prospect and identify commercial real estate opportunities (office, retail, industrial, and multifamily)</li><li>Build and maintain relationships with property owners, investors, and business owners</li><li>Conduct market research and analyze commercial property data</li><li>Assist clients with leasing, acquisitions, and dispositions</li><li>Prepare and present proposals, contracts, and listing presentations</li><li>Attend networking events and participate in business development activities</li><li>Utilize CRM systems and KW tools to manage leads and pipeline</li></ul>What We&rsquo;re Looking For<ul><li>Active California Real Estate License (preferred), If no license, currently in real estate school or about to take the exam</li><li>Strong communication and relationship-building skills</li><li>Self-motivated with a desire to build a long-term business</li><li>Professional mindset with strong work ethic</li><li>Comfortable with prospecting, lead generation, and client outreach</li><li>Basic understanding of sales, business, or real estate is a plus (not required)</li></ul>What We Offer<ul><li>Structured training and onboarding focused on commercial real estate</li><li>Access to proven systems, tools, and CRM technology</li><li>Mentorship and coaching from experienced agents and leadership</li><li>Collaborative office environment and networking opportunities</li><li>Administrative and marketing support</li><li>Flexible schedule with the ability to build your own business</li></ul>Why Keller Williams Eagle Rock?Keller Williams is one of the largest real estate franchises in the world, known for its agent-focused culture, training, and technology. Our Eagle Rock office provides hands-on support to help agents build a scalable and sustainable real estate business.How to ApplySubmit your application through Indeed with your resume. Qualified candidates will be contacted for an initial interview.Job Types: Full-time, Part-timePay: $70,000.00 - $200,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li><li>Referral program</li></ul>Application Question(s):<ul><li>If you not currently licensed, are you in real estate school?</li></ul>License/Certification:<ul><li>Real Estate License (Required)</li></ul>Work Location: In person

Commercial Real Estate Agent (Entry-Level / Experienced)

Ohio Equities

<div>About Our Company
NAI Ohio Equities is Central Ohio&rsquo;s most trusted commercial real estate partner. Over more than 50 years, we&rsquo;ve earned a reputation for delivering specialized expertise and service to our client partners&mdash;driving results while building lasting relationships. Our brokerage and property management teams bring diverse experience across assets and industries, working in lockstep to deliver strategic, integrated solutions.
As a people-first organization, we focus on creating opportunities for professional growth and developing tomorrow&rsquo;s talent, today. We value teamwork and collaboration and foster a culture that supports long-term careers and continuous development.
About the Role 
 As a Client Services Coordinator, you will play a key role in supporting our commercial real estate professionals and their clients. You're at the forefront of the action, delivering exceptional support to up to five assigned agents. From project management to marketing support, you're the go-to guru for all things Commercial real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction management task that comes your way. This role blends organization, attention to detail, and client service, helping our agents deliver an exceptional experience to their clients from start to finish.
Marketing:<ul><li>
Utilizing templates to create and format proposals, presentations, broker opinion of values, analysis spreadsheets and correspondence using MS Word, Excel and/or InDesign.</li><li>
Create and maintain marketing materials for property listings (flyers/brochures, investment offering memorandums, custom aerial mapping) and ensure properties are up to date in all listing databases.</li><li>
Ordering of professional photography, property signage, and other marketing materials.</li><li>
Format and distribute email marketing, direct mailers, and property announcements.</li><li>
Support agents in creating, writing, and posting social media content, newsletters, blogs, maintaining individual and/or team websites as well as coordinating events.</li><li>
Ensure consistency with brand standards across all marketing deliverables.</li></ul>
Business Operations:<ul><li>
Process lease and sale paperwork, collect all pertinent documentation, and maintain client/property files.</li><li>
Manage multiple projects simultaneously.</li><li>
Work with agents on transaction procedures including timelines, commission vouchers and invoices, vendor communication, and pipeline maintenance.</li><li>
Support agents through market research, business development, preparing/updating reports and surveys, and database/CRM management</li></ul>
Administrative:<ul><li>
General duties such as scheduling meetings, printing, binding tour books, conference room set up, and maintaining agent calendars.</li></ul>
Collaboration &amp; Teamwork:<ul><li>
Partner with the Senior Marketing Coordinator to manage workflow and prioritize projects.</li><li>
Work closely with the Marketing Team to ensure materials align with company strategy and messaging.</li><li>
Collaborate with team members to improve processes, templates, and overall client service delivery.</li><li>
Covering receptionist duties from time to time.</li></ul>
Qualifications<ul><li>
1&ndash;3 years of experience in marketing, client services, or administrative support (experience in the real estate industry is preferred but not required)</li><li>
Strong organizational and time management skills with high attention to detail.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Proficient in Adobe InDesign, Photoshop, and Illustrator (willingness to learn additional skills required).</li><li>
Familiar with large language models (LLM) best practices for ChatGPT, Copilot, etc.</li><li>
Knowledge of Mailchimp/Constant Contact and Social Media platforms</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to balance multiple projects in a fast-paced, team-oriented environment.</li><li>
Bachelor&rsquo;s degree in marketing, communications, business, or related field preferred.</li><li>
Willingness to become a notary and licensed real estate agent in the State of Ohio</li></ul></div>

Client Services Coordinator

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