real estate assistant

Jenn Smira Team

Description of the RoleJenn Smira &amp; Co. is seeking a highly capable, detail-oriented, and execution-driven Real Estate Executive Assistant. Prior real estate experience and an active real estate license are required.This is a high-trust, right-hand role focused on supporting our CEO's day-to-day priorities at the highest level. It requires strong real estate knowledge, sound judgment, and the ability to operate with discretion in a fast-paced, high-performance environment.The ideal candidate brings a balance of operational excellence and professional polish, with the ability to anticipate needs, think ahead, and execute with minimal direction. This role is essential in allowing our CEO to remain focused on relationships, business development, and top-level strategy, while ensuring everything behind the scenes runs seamlessly.Role OverviewIn close alignment with our CEO, this individual will:<ul><li>Act as a trusted extension across daily priorities and workflows</li><li>Drive execution across active listings and transactions behind the scenes</li><li>Maintain organization, clarity, and momentum across multiple moving pieces</li><li>Protect our CEO's time and ensure priorities are aligned and executed efficiently</li><li>Support a consistent, high-level client experience through strong internal execution</li></ul>Core Responsibilities<ul><li>Manage the CEO's calendar and inbox with a high level of precision and prioritization</li><li>Oversee and track transactions and listing workflows to ensure timelines and deliverables are met</li><li>Support listing preparation and overall readiness for market</li><li>Prepare contracts, agreements, and key documentation</li><li>Coordinate with agents, vendors, and third-party partners</li><li>Prepare materials, analyses, and market data to support overall strategy and decision-making</li><li>Ensure consistent follow-through across all details to keep priorities moving forward</li></ul>Who We&rsquo;re Looking For<ul><li>Minimum 3 plus years of real estate experience required</li><li>Active real estate license is required</li><li>Strong understanding of contracts and the full deal lifecycle</li><li>Exceptionally detail-oriented with a high level of accountability</li><li>Highly organized with the ability to manage multiple priorities simultaneously</li><li>Discreet, trustworthy, and able to handle sensitive information</li><li>Proactive and solutions-oriented with the ability to anticipate needs</li><li>Strong communicator with excellent follow-through</li><li>Comfortable operating in a fast-paced, high-performance environment</li><li>Growth-minded with a desire to operate at a high level within a top-producing team</li></ul>CompensationCompetitive Salary plus Performance BonusDesigned to reward impact, alignment, and long-term contribution.Pay: $75,000.00 - $100,000.00 per yearExperience:<ul><li>Real Estate: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Real Estate License (Required)</li></ul>Work Location: In person

Real Estate Executive Assistant

Kiawah Island Real Estate

<div>Kiawah Island Real Estate is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to the Broker-in-Charge (BIC) and Director of Operations. This role is essential to the day-to-day success of our sales organization, serving as a trusted partner in managing office operations, agent support, reporting, events, and special projects across three office locations.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Provide executive administrative support, including calendar management, meeting coordination, and preparation of reports, presentations, and correspondence.</li><li>
Coordinate agent administration, including agreements, commission schedules, licensing records, referrals, onboarding, and business planning.</li><li>
Prepare and distribute sales reports, meeting materials, activity summaries, and other operational communications.</li><li>
Maintain office systems, databases, records, and operational tracking reports with a high degree of accuracy.</li><li>
Process payroll, invoices, vendor payments, commission documentation, and other administrative transactions.</li><li>
Oversee the Supra lockbox system and support MLS-related reporting.</li><li>
Coordinate office operations across three locations, including facilities requests, office moves, conference room scheduling, storage management, and vendor coordination.</li><li>
Plan and execute office meetings, training sessions, employee events, recognition programs, and special projects.</li><li>
Support new agent and employee onboarding, training logistics, and the summer intern program.</li><li>
Partner with the Director of Operations and department leaders to ensure efficient office operations and exceptional internal service.</li><li>
Provide front desk and customer support as needed while maintaining a professional, welcoming office environment.</li><li>
Perform additional administrative and operational duties as assigned.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
5+ years of executive or administrative support experience, preferably in real estate or a professional services environment.</li><li>
Exceptional organizational, communication, and time management skills.</li><li>
Strong attention to detail with the ability to manage multiple priorities in a fast-paced environment.</li><li>
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort learning new technology platforms.</li><li>
Ability to handle confidential information with professionalism and discretion.</li><li>
Self-motivated, resourceful, and committed to providing outstanding customer service.</li></ul><h3 class="jobSectionHeader">
Preferred Qualifications</h3><ul><li>
Experience with MLS systems, Supra, payroll processing, or real estate brokerage operations.</li><li>
Experience coordinating events, meetings, and office operations across multiple locations.</li></ul>
This position requires a collaborative, service-oriented professional who thrives on organization, anticipates needs, and takes pride in creating an efficient, polished, and welcoming workplace.
Physical Requirements<div><ul><li>
Ability to remain seated for extended periods with occasional mobility between offices and around Kiawah Island</li><li>
Frequent use of computers and office equipment requiring fine motor skills</li><li>
Ability to read documents and computer screens with close visual focus</li><li>
Ability to communicate effectively in person and by phone</li><li>
Occasional lifting of office supplies or files up to 25 pounds</li></ul></div>
Why Join Kiawah Island Real Estate?
At Kiawah Island Real Estate, you&rsquo;ll be part of a respected and collaborative team dedicated to delivering exceptional service in one of the country&rsquo;s most beautiful coastal communities. We value professionalism, teamwork, innovation, and a commitment to excellence. The position is eligible for full employee benefits and rich perks including:<ul><li>
Free gym membership</li><li>
Medical, Dental, Vision Insurance</li><li>
Health insurance rebates</li><li>
Employer provided short and long term disability insurance</li><li>
A complimentary Costco membership</li><li>
401(k) with match available</li><li>
Paid vacation and sick hours</li></ul>
If you are a motivated leader who enjoys supporting high-performing teams and creating exceptional client and agent experiences, we encourage you to apply.
In person applications are welcome between the hours of 8:30 a.m. and 5:00 p.m. Monday through Friday at 253 Gardeners Circle Suite 210 Kiawah Island, SC 29455.<ul><li>Benefits are available to full-time employees after a waiting period and include: Medical, Dental, Vision, Short Term and Long Term Disability, 401(k), Life Insurance, Accident Insurance, Telehealth, Health/ Dependent care spending account, wellness program and generous paid time off including 12 vacation days, 6 sick days and 9 paid holidays per year. KP is an Equal Opportunity Employer that uses EVerify. As an Equal Opportunity Employer, KP and its affiliates do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, age, genetic information, sexual orientation, disability, or veteran status. All qualified candidates are encouraged to apply.</li></ul></div><div></div>

Suzie Koide

Job Description Suzie Koide Real Estate is expanding its operations and seeking a reliable and detail-oriented Real Estate Administrative Assistant to support daily administrative and coordination tasks within a growing real estate environment. This is a fully remote position suited for individuals who are organized, responsive, and comfortable working independently while supporting a fast-paced team. The role begins on a part-time basis, with the opportunity to transition into a full-time position based on performance and business needs. No prior real estate experience is required, and training will be provided.  Key Responsibilities• Manage and update client records, documents, and internal systems• Assist with scheduling appointments, meetings, and follow-ups• Respond to client inquiries in a timely and professional manner• Support data entry, document processing, and file organization• Coordinate tasks across team members and departments• Maintain accuracy and attention to detail in all assignments  Requirements• Strong communication and organizational skills• Basic computer proficiency (email, spreadsheets, and online tools)• Ability to work independently in a remote environment• Detail-oriented and dependable• Willingness to learn and follow structured processes  Compensation &amp; Schedule• Part-time to start, with opportunity for full-time• Flexible schedule based on business needs• $25–$29 per hour  Work Environment• Fully remote position• Structured workflow with clear expectations• Supportive and professional team environment  How to Apply Suzie Koide Real Estate is currently reviewing applications on a rolling basis. Qualified candidates will be contacted for the next step in the hiring process.  Work Authorization Applicants must be legally authorized to work in the United States.  Equal Opportunity Employer Suzie Koide Real Estate is an equal opportunity employer and is committed to providing a workplace free from discrimination. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Real Estate Administrative Assistant (Remote)

Foundation Title and Escrow Series Midwest, LLC

JOB SUMMARYOur Commercial Escrow Assistant is one who has a minimum of 3 years of industry related experience. H/She understands commercial escrow standards, title clearance, commitments to insure, title insurance policies with affirmative and/or extended coverages and endorsements, real estate regulations and guidelines, and legal and commercial loan document preparation. NOTE: This position is an &ldquo;in-office&rdquo; and not a remote or hybrid position.DUTIES &amp; RESPONSIBILITIES<ul><li>Enter data and assist in the preparation and processing of Commercial title commitments, closing documents (e.g., Closing Statements and legal documents), final policies and legal descriptions.</li><li>Enter Commercial Title &amp; Escrow Orders and maintain Commercial workflow reports</li><li>Strong proofreading skills required. Compares exceptions shown in title report or commitment with buyers', sellers' and lenders' instructions for possible liens or encumbrances not authorized in escrow or lender instructions.</li><li>Assists in reconciling discrepancies between instructions and title commitment, modifying escrow instructions or obtaining release of liens and other encumbrances as directed.</li><li>Orders payoff statements, POA estoppel letters, insurance policies, homeowners warranties, insurance and assists in title curative matters.</li><li>Warehouses files after closing, including recording Final Documents, disbursement of funds, overnighting sensitive documents and closing files.</li><li>Disburse closed files including facilitation of recordations.</li><li>Performs other duties as assigned by supervisor.</li><li>Adheres to company policies and guidelines.</li><li>Become proficient in commercial closing software program (SoftPro)</li><li>Complete Certification of the ALTA &ldquo;Understanding Commercial Transactions&rdquo; training</li></ul>QUALIFICATIONSEXPERIENCEMinimum of 3 years of industry related experienceEDUCATIONA high school diploma is required.CERTIFICATIONS, LICENSES, INSURANCEMust be a notary public. Completion of the ALTA &ldquo;Understanding Commercial Transactions&rdquo; will be required prior to or withing 90 days of employmentKNOWLEDGEAn in depth understanding of commercial real estate title and settlement process.SKILLS<ul><li>Ability to multi-task and work files proactively and in anticipation of strict contract timelines and/or changes</li><li>Ability to thrive and produce a heavy workload under pressure</li><li>Adaptable: displays the capability to adapt to new, different, or changing requirements</li><li>Attentive to details</li><li>Business fundamentals: recognizes the importance of maintaining privacy and confidentiality of company information, as well as that of customers and co-workers, and complies with intellectual property laws</li><li>Critical thinking: uses logical thought processes to analyze and draw conclusions</li><li>Customer focused: is pleasant, courteous, and professional when dealing with internal and external customers or clients</li><li>Dependable and reliable: displays responsible behaviors at work</li><li>Initiative: demonstrates a willingness to work and seeks out new work challenges</li><li>Integrity: treats others with honesty, fairness, and respect</li><li>Planning and organizing: plans and prioritizes work to manage time effectively and accomplishes assigned tasks</li><li>Problem solver: demonstrates the ability to apply critical thinking skills to solve problems by generating, evaluating, and implementing solutions</li><li>Professional: maintains a professional demeanor at work</li><li>Reading: understands written sentences and paragraphs in work-related documents;</li><li>can apply what is learned from written material to work situations</li><li>Respectful: works effectively with those who have diverse backgrounds</li><li>Team player: demonstrates the ability to work effectively with others</li><li>Technology: uses information technology and related applications to convey and retrieve information; demonstrates strong computer/typing skills in Microsoft Office, email programs, and internet browsers</li><li>Telephone skills, including a pleasant phone voice and etiquette</li><li>Verbal communication: maintains open lines of communication with others</li><li>Writing: uses standard English to clearly communicate thoughts, ideas, and information in written form</li></ul>Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li><li>Wellness program</li></ul>Work Location: In person

Commercial Escrow Assistant

Live Love Homes

<div><h3 class="jobSectionHeader">Summary</h3>
Become a Key Member of a Leading Real Estate Team as a Showing Assistant
Launch your real estate journey with one of North America&rsquo;s elite teams, regularly positioned within the top 20%. At Live Love Homes, you&rsquo;ll thrive in a vibrant, supportive setting crafted to accelerate your growth and success.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Complete the PLACE New Agent Launch program
</li><li>Collaborate with sales agents to escort clients during home showings
</li><li>Deliver comprehensive, written feedback to help refine clients&rsquo; home search preferences
</li><li>Draft and negotiate offers on behalf of sales agents and their clients
</li><li>Generate at least 10 hours of lead activity weekly
</li><li>Engage in weekly script practice sessions as per team guidelines
</li><li>Actively participate in team meetings and events following team standards
</li><li>Commit to weekly one-on-one coaching, ongoing training sessions, and Partner Calls
</li><li>Maintain accurate records of tasks and activities using PLACE Technology
</li><li>Hold an active real estate license or be willing to obtain one, with free assistance provided to acquire the license if needed</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Enthusiastic about engaging with people and skilled at building and sustaining professional relationships
</li><li>Strong passion for supporting others, coupled with a dedication to personal growth in real estate and leadership
</li><li>Personable and approachable
</li><li>Positive and upbeat demeanor
</li><li>Comfortable spending extended periods driving
</li><li>Skilled at assessing clients&rsquo; preferences and matching them with suitable properties
</li><li>Eager to learn and develop new skills
</li><li>Driven and goal-oriented with a track record of success
</li><li>High school diploma or equivalent
</li><li>Must hold an active real estate license or be willing to obtain one (we offer free assistance to help you get licensed)</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.</div>

Showing Assistant

Stoel Rives LLP

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div>
Stoel Rives LLP has an immediate opening for a Real Estate, Construction &amp; Design Practice Assistant in our Portland office. This position provides legal administrative support to attorneys in the Real Estate, Construction and Design, and Litigation practice groups. This position reports to the Practice Assistant Supervisor or Office Administrator.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings; coordinate document production; revise, finalize, file and serve pleadings; revise and finalize commercial and real estate transactional documents; and facilitate recording of real estate documents with count recorder&rsquo;s offices.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
Other duties as assigned.
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 60+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Carpe Diem, Aderant billing and financial tools, Intapp, Rendezvous, Visio, AIA contract software, WestlawNext, WestCheck, Box, Workshare Compare, Metadata Assistant, and InterAction is preferred</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
EDUCATION &amp; EXPERIENCE
<ul><li>High school diploma or GED equivalent</li><li>
At least three years of experience providing legal administrative support in the area of litigation, real estate, or construction defect</li><li>
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience</li><li>
Familiarity with local state and federal court procedures and electronic court filing is a plus</li><li>
Familiarity with real estate transactions is a plus</li><li>
Basic understanding of accounting is a plus</li></ul>
NORMAL WORK HOURS
This is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $56,000 - $94,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters.</div></div></div></div></div></div></div></div></div></div>

Real Estate, Construction & Design Practice Assistant (Legal Assistant/Secretary)

Robert C White & Company

<div><h3 class="jobSectionHeader">Summary</h3>
Join an exclusive network of the top 20% of real estate professionals across North America and elevate your career as a Showing Assistant to unprecedented levels. 
We offer a well-defined, proven roadmap to success, complete with comprehensive frameworks, cutting-edge systems, vital resources, personalized coaching, continuous training, and accountability structures&mdash;all crafted to accelerate your professional development. Bring your dedication and enthusiasm, and we&rsquo;ll support you throughout your journey.
Beyond unlimited growth potential, you&rsquo;ll enjoy benefits such as revenue sharing, health insurance, profit sharing, vesting plans, and unique investment opportunities. Become part of our team and unlock your full potential!<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Rezequity is an independent real estate brokerage serving clients across Connecticut with a commitment to trust, transparency, and long-term partnership. We specialize in single-family homes, condos, townhouses, and small multifamily properties, helping buyers, sellers, and investors achieve their real estate goals with confidence. Our team is skilled at guiding clients through all situations, from first time homebuyers, to people ready to transition to their forever home, to homeowners looking to downsize, and even complex transactions, including house hacking strategies, fix-and-flip opportunities, 1031 exchanges, and property management solutions. We believe strongly that real estate ownership is one of the most powerful tools for building wealth, and we are dedicated to helping our clients make smart, lasting investments.
What sets Rezequity apart is our hands-on approach and practical problem solving. We don&rsquo;t just facilitate transactions &mdash; we work alongside our clients as trusted advisors, ensuring every step of the process is clear, manageable, and ultimately rewarding. &ldquo;Peace of Mind&rdquo; is not just a phrase for us; it is a core element of the service we provide, whether navigating a first-time home purchase or building a long-term rental portfolio. Our values of client-first service, teamwork, continuous improvement, and a relentless focus on getting things done define every relationship we build.
Though independent, Rezequity is powered by PLACE, a cutting-edge real estate platform that provides our clients with resources and technology not typically available through either small boutique brokerages or large national firms. This partnership allows us to combine the personalized attention of an independent brokerage with the innovation, tools, and scale of a leading industry network. At Rezequity, we deliver the best of both worlds &mdash; local expertise with global strength &mdash; so our clients can move forward with confidence in every real estate decision.</div>

Showing Specialist

Search 3569+ Real estate assistant jobs near you this August. New roles added regularly across leading industries. Apply today.

3569 real estate assistant jobs Near Me

Real Estate Executive Assistant

Real Estate Executive Assistant

Real Estate Administrative Assistant (Remote)

Commercial Escrow Assistant

Showing Assistant

Real Estate, Construction & Design Practice Assistant (Legal Assistant/Secretary)

Showing Specialist