real estate assistant

Identifiers | Technical Recruiters

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a reliable and detail-oriented
 
 Virtual Assistant
 
 to support busy Toronto-based Realtors. This role focuses on administrative coordination, client communication, and transaction support to help streamline day-to-day real estate operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage calendars, appointments, and email correspondence
 </li>
 <li>
 Coordinate listings, MLS updates, and document preparation
 </li>
 <li>
 Assist with transaction files, offers, and closing checklists
 </li>
 <li>
 Communicate with clients, lawyers, lenders, and vendors
 </li>
 <li>
 Support marketing activities (listings, social media, basic CRM updates)
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Previous experience as a Virtual Assistant or Real Estate Assistant preferred
 </li>
 <li>
 Familiarity with Ontario real estate processes and terminology is an asset
 </li>
 <li>
 Strong organization, communication, and time-management skills
 </li>
 <li>
 Proficiency with Google Workspace, CRM tools, and MLS systems
 </li>
 <li>
 Ability to work independently and meet deadlines
 </li>
 </ul>
 
 
 
 
 
 Office location:
 
 Gulberg 3 (5 minutes from Kalma Chowk)
 
 
 
 Work hours:
 
 7PM to 3AM PKT (9am to 5pm EST)
 
</div>

Real Estate Administrative Assistant

Octa Jobs

Responsibilities: *Coordinate real estate transactions from start to finish, including document preparation, scheduling inspections, and liaising with clients, agents, and vendors. *Ensure compliance with all legal and contractual requirements throughout the transaction process. *Maintain accurate records and databases related to real estate transactions. *Provide excellent customer service and support to clients during the buying or selling process. *Keep abreast of market trends and industry regulations to provide informed guidance to clients. *Manage calendars, appointments, and schedules. *Handle email correspondence, phone calls, and other communications in a professional and timely manner. *Assist with data entry, file organization, and document management tasks. *Conduct research, compile reports, and create presentations as needed.Qualifications: *Previous experience as a real estate virtual assistant, fulfillment specialist agent or related role is preferred. *Knowledge of real estate transactions, contracts, and industry terminology. *Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate software/tools. *Excellent communication skills, both written and verbal. *Strong organizational and time management abilities. *Attention to detail and accuracy in handling documentation and data. *Ability to work independently and collaboratively in a virtual team environment. *Familiarity with property management processes and best practices is a plus.Job Type: Full-timePay: Rs1,400.00 - Rs1,700.00 per hourExpected hours: 40 per weekWork Location: Remote

Real Estate Virtual Assistant - Transaction Coordinator

Park Place Funding

Job Title: Real Estate Operations Assistant (Airbnb Management &amp; Realtor Support)Location: Austin, TX (In-Office) Job Type: Part-time (24&ndash;32 hours per week) Pay: Reflected on level of experience during hiring process, $20-24Role Overview We are seeking someone with real estate experience to support our investment firm. This role is responsible for managing a high-end Airbnb, entering and updating real estate listings, and running errands. Think of this position as half Executive Assistant and half Property Manager. The ideal candidate thrives on organization, possesses a creative eye for marketing details, and is willing to support the team in any capacity needed.Responsibilities<ul><li>Workflow Management: Maintain and update all company tasks and project timelines within Asana.</li><li>Property Marketing: Monitor and maintain Google Ads campaigns; update LoopNet listings and property websites to ensure maximum occupancy.</li><li>Lead Generation: Execute outreach and marketing tasks to generate new leads for storage units and office vacancies.</li><li>Account Maintenance: Assist in the oversight of rental accounts across commercial, retail, and short-term (Airbnb) properties.</li><li>Content Creation (Bonus): Handle property photography, photo editing, and basic graphic design for marketing collateral.</li><li>Administrative Support: Manage general data entry and reporting using Microsoft Excel.</li><li>Property Logistics: Run errands and fulfill various property-related requests.</li></ul>Requirements<ul><li>Software: Proficiency in Asana, Microsoft Word, Excel, Airbnb, and Google Ads. (Squarespace experience is a bonus).</li><li>Experience: A proven background in real estate operations, property management, or Airbnb hosting.</li><li>Skills: High-level photography and graphic design skills are a plus.</li><li>Traits: Extreme attention to detail, a task-oriented mindset, a &quot;finisher&quot; attitude, and a love for building systems and structure.</li><li>Enrolled in University Credit Eligible, or Bachelor Degree adjacent level preferred.</li></ul>Job Types: Part-time, InternshipPay: $20.00 - $24.00 per hourExpected hours: 24.0 &ndash; 32.0 per weekWork Location: In person

Real Estate Operations Assistant (Airbnb Management & Realtor Support)

Aqarco Real Estate

Company: Aqarco Real Estate Broker L.L.C Location: Dubai, UAE Job Type: Full-time Salary: Competitive (based on UAE real estate experience) Visa: ProvidedAbout the RoleAqarco Real Estate Broker L.L.C is seeking a highly experienced Real Estate Administrative Assistant with in-depth knowledge of the Dubai real estate market. This is not an entry-level position.The ideal candidate must have hands-on experience supporting real estate sales and leasing operations, managing property listings, and handling RERA &amp; DLD documentation from start to finish.If you excel in a fast-paced brokerage environment and can confidently manage multiple properties, portals, and transactions, we want to hear from you.Key Responsibilities<ul><li>Manage and update property listings across Property Finder, Bayut, and Dubizzle</li><li>Create and manage property advertising permits, including permit numbers and QR codes via the DLD portal</li><li>Prepare and process tenancy contracts, addendums, Form A, Form B, Form I, and all RERA-related documentation</li><li>Create and manage permits through Trakheesi, ensuring full regulatory compliance</li><li>Coordinate property viewings, client inquiries, and agent schedules</li><li>Handle incoming calls, emails, and general office communication professionally</li><li>Provide daily administrative and documentation support to sales and leasing teams</li><li>Assist with marketing materials, property descriptions, and coordinate property photography</li><li>Organize, maintain, and archive physical and digital records (contracts, licenses, employee files, property documents)</li><li>Always Ensure full compliance with Dubai Land Department (DLD) and RERA regulations</li><li>Support real estate transactions through completion, including payments, NOCs, and transfer appointments</li></ul>Requirements<ul><li>Minimum 3 years of real estate administrative experience in Dubai (mandatory)</li><li>Strong working knowledge of DLD, RERA, Trakheesi, and major property portals</li><li>Experience with developers&rsquo; portals, agency registration, and renewals</li><li>Familiarity with CRM systems and real estate software</li><li>Excellent communication skills in English</li><li>Strong organizational, multitasking, and time-management skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to perform under pressure in a fast-paced brokerage environment</li><li>Professional attitude with strong attention to detail and team spirit</li></ul>Why Join Aqarco?<ul><li>Work with a professional, luxury-focused real estate brokerage</li><li>Competitive salary based on UAE real estate experience</li><li>Visa provided</li><li>Long-term career growth and stability</li><li>Supportive, collaborative, and professional team culture</li></ul>Job Type: Full-time

Experienced Real Estate Administrative Assistant –Females only Dubai (RERA | DLD | Trakheesi)

Paige Wajsman Real Estate Group

Real Estate Executive AssistantLocation: Jacksonville, FL (In-Office / Hybrid)Job Type: Part-Time/Full-TimeWe are seeking a highly organized and proactive Real Estate Executive Assistant to support a top-producing real estate professional with over 20 years of experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing details, and takes pride in helping a business run efficiently behind the scenesResponsibilities:<ul><li>Manage executive calendar, appointments, and daily schedules</li><li>Coordinate real estate transactions from contract to close</li><li>Prepare, submit, and track listing and contract paperwork</li><li>Enter and maintain listings in MLS and transaction platforms</li><li>Communicate with clients, agents, lenders, attorneys, and vendors</li><li>Monitor deadlines, contingencies, and follow-ups</li><li>Manage email and phone correspondence professionally</li><li>Assist with marketing coordination and listing launches</li><li>Maintain CRM, client files, and internal systems</li><li>Support special projects and administrative needs as assigned</li></ul>Qualifications<ul><li>2+ years experience as an executive assistant or administrative professional</li><li>Real estate experience strongly preferred</li><li>Experience with Social Media</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication</li><li>High attention to detail and ability to meet deadlines</li><li>Proficiency with Google Workspace (Gmail, Calendar, Docs)</li><li>Familiarity with MLS, Dotloop, CRM systems, and Canva is a plus</li><li>Ability to work independently and handle confidential information</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Growth opportunity within a successful real estate business</li><li>Professional, supportive work environment</li></ul>Competitive pay based on experience<ul><li>Growth opportunity within a successful real estate business</li><li>Professional, supportive work environment</li></ul>Schedule<ul><li>Monday&ndash;Friday</li><li>Occasional flexibility</li></ul>How to ApplyApply through Indeed with your resume and a brief cover note on why you would be perfect for this job.Job Type: Part-timePay: $20.00 - $25.00 per hourExpected hours: 20 &ndash; 40 per weekBenefits:<ul><li>On-the-job training</li><li>Opportunities for advancement</li><li>Professional development assistance</li></ul>Work Location: In person

Executive Assistant to Realtor

Pinbest Real Estate LLC

Job DescriptionPosition: Assistant Manager (With Real Estate Experience ONLY!!)Salary: AED 2,000 &ndash; 4,000 + CommissionLocation: Dubai (Media City &amp; Business Bay)Company: PinBest Real Estate L.L.C.Join PinBest Real Estate, a fast-growing and ambitious real estate company in Dubai. We are looking for a motivated Assistant Manager who can support sales operations, guide agents, and contribute to business growth while developing strong leadership skills.Why Join PinBest Real Estate?<ul><li>Two premium office locations in Dubai: Media City &amp; Business Bay, with flexibility to work from either branch</li><li>Modern, high-end offices for meetings, presentations, and daily operations</li><li>Exposure to Chinese and international clientele with high conversion potential</li><li>Access to updated databases of landlords, buyers, sellers, and tenants</li><li>Support across sales, leasing, rentals, and off-plan projects</li><li>Strong visibility through Property Finder and other major portals</li><li>Multicultural and multilingual work environment</li></ul>Key Responsibilities:1. Assist the Sales Manager in daily operations and team coordination2. Support and guide real estate agents to improve performance and closings3. Monitor listings, leads, and follow-ups to ensure efficiency4. Coordinate with legal consultants, conveyancers, and internal teams5. Assist in training, onboarding, and mentoring new agents6. Help maintain compliance with RERA and DLD regulations7. Support business development and client relationship managementCompensation &amp; Benefits:<ul><li>Basic salary: AED 2,000 &ndash; 4,000 (based on experience)</li><li>Additional commission structure on deals</li><li>Visa sponsorship after successful completion of probation</li><li>Full RERA certification support and onboarding assistance</li><li>Ongoing training, leadership coaching, and career growth opportunities</li></ul>Who Should Apply:<ul><li>Real estate professionals looking to move into a supervisory or management-support role</li><li>Experienced agents ready to take the next step in leadership</li><li>Candidates with strong sales coordination, communication, and organizational skills</li><li>Multilingual candidates are a strong advantage (Arabic, Chinese, Russian, Hindi, French, Spanish, etc.)</li><li>Driven, responsible, and eager to grow in Dubai&rsquo;s real estate market</li></ul>Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you open to working on a commission-only basis?</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Asst. Manager

The Mateyoke Group

<div><h3 class="jobSectionHeader">Summary</h3>
Become a Licensed Real Estate Showing Assistant with The Mateyoke Group
The Mateyoke Group is looking for a driven and professional Licensed Real Estate Showing Assistant to join our fast-expanding team. This role is perfect for individuals who excel in a fast-paced setting, enjoy building client relationships, and want to gain practical experience with one of the leading real estate teams in the area.
As a Showing Assistant, you will collaborate closely with our agents to deliver an outstanding experience for our buyers. Your responsibilities will include conducting property tours, maintaining prompt and clear communication with clients, managing schedules and feedback, and helping to ensure a seamless transaction process. This position provides valuable insight into the real estate industry and offers clear opportunities for career advancement within our company.
What We Provide:<ul><li>
A supportive and team-oriented work culture
</li><li>Direct experience working alongside top-performing agents
</li><li>Mentorship and continuous professional development
</li><li>A well-established brand with a strong presence in the local market
</li><li>Access to effective systems, tools, and leadership to help you succeed
</li></ul>What We Expect:<ul><li>
A valid real estate license (mandatory)
</li><li>Excellent communication and organizational abilities
</li><li>A client-centered approach with professionalism and integrity
</li><li>Flexibility to conduct showings, attend inspections, and assist clients as needed
</li><li>A positive attitude and eagerness to learn and grow within the team
</li></ul>If you are a licensed agent looking to expand your skills, grow your career, and be part of a respected, high-performing real estate group, we invite you to apply.
Apply now to discover the opportunity to join The Mateyoke Group.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
We are powered by PLACE, a broker-agnostic business services and technology platform transforming the industry for top agents and their customers. Join and gain in-house marketing and design services, daily live professional development opportunities, superior technology that eliminates up to 75% of daily tasks, and more. We invest in your future by providing opportunities for personal and professional growth, so you can dream bigger while gaining exponential leverage and success within our powered by PLACE team.</div>

Showing Assistant

Search 10000+ Real estate assistant jobs near you this January. New roles added regularly across leading industries. Apply today.