real estate closing coordinator

PembertonRE

<div>
 As a
 
 Transaction Coordinator,
 
 you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You&rsquo;ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.
 
 
 
 Compensation:
 
 $50,000+ based on experience
</div>

Real Estate Transaction Coordinator

Darryl Bodle Real Estate

Transaction Coordinator / Assistant &ndash; Licensed Oregon Realtor High-Volume | Fast-Paced | Growth OpportunityJob Overview: We&rsquo;re looking for a motivated, licensed Oregon realtor to join one of Oregon&rsquo;s top-producing real estate teams as a Transaction Coordinator / Assistant. This is an excellent opportunity for someone eager to break into the operations side of real estate&mdash;no prior experience required, we will train the right person.This role is ideal for someone who learns quickly, stays highly organized, and thrives in a fast-paced, high-volume environment. You&rsquo;ll play a key role in managing transactions from contract to close while supporting the team and ensuring everything runs smoothly behind the scenes.Responsibilities:<ul><li>Manage transactions from contract to close</li><li>Coordinate with clients, lenders, escrow, and agents to ensure deadlines are met</li><li>Track timelines, key dates, and compliance requirements</li><li>Prepare, review, and maintain accurate transaction files</li><li>Communicate updates and proactively help resolve issues</li><li>Maintain organized file systems and documentation</li><li>Assist with additional administrative tasks as needed</li></ul>Qualifications:<ul><li>Active Oregon real estate license required</li><li>No prior transaction coordinating experience required</li><li>Strong organizational skills and attention to detail</li><li>Ability to learn quickly and adapt in a fast-paced environment</li><li>Excellent communication (written and verbal)</li><li>Self-motivated with a strong work ethic</li><li>Positive, team-oriented attitude</li></ul>Compensation &amp; Growth:<ul><li>Expected earnings: $45,000 - $50,000+ annually, with high growth potential</li><li>Commission-based with guaranteed income and quality team-generated leads.</li><li>Opportunities for growth and increased responsibility</li><li>Hands-on training and development</li><li>Long-term role with Oregon&rsquo;s top-producing real estate team</li></ul>Job Type: Full-timeBase Pay: $45,000.00 - $50,000.00 per yearWork Location: In person

Licensed Realtor – Transaction Coordinator / Assistant

The Sky Group

<div>The Sky Group is seeking an experienced, detail-oriented Transaction Coordinator to manage all administrative and operational aspects of real estate transactions from ratified contract through closing. This role is essential to keeping transactions compliant, on track, and running smoothly for our agents, clients, and partners. 
The ideal candidate is proactive, highly organized, calm under pressure, and confident in managing multiple transactions simultaneously while delivering a polished, professional experience at every stage. 
This role is integral to our success and offers long-term growth for the right candidate. 
To apply, please submit your resume. All applications will be kept confidential. Only candidates selected for interviews will be contacted. 
Job Type: Full-time 
Compensation:
$60,000 yearly 
Responsibilities:
Transaction Management<ul><li>
Oversee all aspects of the transaction from ratified contract to close</li><li>
Review contracts to understand and summarize key terms, deadlines, and contingencies</li><li>
Closely monitor and manage contingency periods and contractual timeframes</li><li>
Create transaction timelines and follow up to ensure deadlines are met, and contingencies are released</li><li>
Obtain all necessary signatures on addenda and transaction-related documentation</li><li>
Draft addenda as needed and maintain accurate records</li><li>
Coordinate property access with cooperating agents and/or sellers when required</li><li>
Consult on and coordinate inspections, repairs, and treatments with relevant parties</li><li>
Track earnest money deposits and confirm receipt per contract terms</li><li>
Coordinate the closing date, time, and location, and notify all parties</li></ul> 
Communication &amp; Client Experience<ul><li>
Serve as a primary point of contact throughout the transaction</li><li>
Act as liaison between agents, clients, attorneys, lenders, title companies, inspectors, appraisers, and cooperating agents</li><li>
Provide proactive weekly updates to buyers, sellers, agents, and other relevant parties</li><li>
Communicate clearly and consistently regarding next steps, timelines, and expectations</li><li>
Alert agents promptly if issues arise that require negotiation or escalation</li><li>
Notify clients regarding utility setup/cancellation and key logistical details</li><li>
Follow up post-closing to check in and request testimonials</li></ul> 
Lender, Title &amp; Third-Party Coordination<ul><li>
Send contracts to lenders and title companies and provide ongoing updates</li><li>
Communicate regularly with lenders to ensure loan progress, TRID compliance, and on-time closing</li><li>
Review settlement statements / CDs / ALTA statements for accuracy</li><li>
Order and manage HOA and condo documents when applicable</li><li>
Track receipt of HOA documents, distribute to buyers, and follow up on any cited issues</li></ul> 
Compliance, MLS &amp; File Management<ul><li>
Ensure accuracy of all documents for compliance and submit to the office accurately and on time</li><li>
Maintain complete, compliant transaction files for all deals</li><li>
Create and manage digital house files (DocuSign and internal systems)</li><li>
Submit all required documentation to the brokerage for file compliance</li><li>
Input all necessary contract information into MLS and update as needed</li><li>
Input and maintain all transaction details in CRM and transaction management systems</li><li>
Draft commission statements and verify commissions, splits, and prorations</li><li>
Ensure all parties are paid accurately and on time</li><li>
Close out files post-settlement, including:</li><li>
Updating MLS status to closed</li><li>
Uploading settlement documents (CD-ALTA, HUD, etc.)</li><li>
Processing checks</li><li>
Final file review and electronic storage</li></ul> 
Additional Responsibilities<ul><li>
Assist with ad hoc projects related to transaction success and operational efficiency</li><li>
Create and contribute to social media postings as they relate to current transactions</li><li>
Support ongoing process improvements and team systems</li><li>
Prepare and draft purchase offers on behalf of team members, as needed.</li></ul> 

Qualifications:<ul><li>
Valid Maryland real estate license required</li><li>
Prior experience in real estate transaction coordination is required</li><li>
Strong understanding of contracts, escrow, contingencies, and compliance</li><li>
Exceptional organizational skills and attention to detail</li><li>
Strong written and verbal communication skills</li><li>
Ability to manage a high transaction volume with accuracy and professionalism</li><li>
Proactive, service-oriented mindset with strong problem-solving skills</li><li>
Comfortable working with MLS platforms, DocuSign, CRM systems, and transaction software</li><li>
Team-oriented, dependable, and deadline-driven</li></ul> 

About Company 
The Sky Group is a top-producing real estate team operating across DC, Maryland, and Virginia. We pride ourselves on operational excellence, strong systems, and delivering a best-in-class experience for clients and agents. This role is integral to our success and offers long-term growth for the right candidate.</div>

Proliant Settlement Systems

<div>
 
 Description
 
 
 
 We are seeking a meticulous and organized Post-Closing Specialist to join our title agency team. The Post-Closing Specialist will be responsible for finalizing real estate transactions across multiple offices, ensuring that all post-closing tasks are completed accurately and in a timely manner. This role includes managing a variety of post-closing tasks. The ideal candidate will have strong attention to detail, experience with post-closing processes, and the ability to work efficiently in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Review and verify all closing documents to ensure accuracy and completeness before finalizing transactions.
 </li>
 <li>
 Resolve any post-closing issues or discrepancies by coordinating with internal teams, clients, and other stakeholders to ensure a smooth resolution.
 </li>
 <li>
 Provide support to clients and internal teams by answering questions related to post-closing processes and resolving any issues that may arise.
 </li>
 <li>
 Ensure compliance with federal, state, and local regulations, including RESPA, TRID, and other relevant guidelines.
 </li>
 <li>
 Assist with any administrative tasks related to post-closing functions, including managing correspondence and tracking transaction progress.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Certification in post-closing or related fields.
 </li>
 <li>
 Experience with both residential and commercial real estate transactions.
 </li>
 <li>
 Familiarity with industry best practices and emerging trends in post-closing services.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 1-3 years of experience in the title or real estate industry.
 </li>
 <li>
 Strong understanding of post-closing processes, title insurance, and real estate transactions.
 </li>
 <li>
 Proficiency with title and escrow software (e.g., SoftPro, RamQuest, or ResWare) and Microsoft Office Suite.
 </li>
 <li>
 Excellent attention to detail and accuracy in handling documents and disbursements.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
 </li>
 <li>
 Effective communication and problem-solving skills, with the ability to interact professionally with clients, lenders, agents, and other stakeholders.
 </li>
 </ul>
</div>

Title Agency Post Closing Specialist

STAMN Real Estate Development LLC

The Real Estate Documentation &amp; DLD Coordinator is responsible for managing all documentation, registrations, and regulatory compliance related to real estate transactions in Dubai. The role involves coordination with Dubai Land Department (DLD), RERA, trustee offices, escrow agents, and legal parties to ensure smooth property transactions, registrations, and compliance with UAE real estate laws.Key Responsibilities1. Dubai Land Department (DLD) &amp; Regulatory Liaison<ul><li>Manage all documentation and compliance matters with Dubai Land Department (DLD).</li><li>Coordinate with RERA, escrow agents, and trustee offices for property transactions.</li><li>Ensure all transactions comply with UAE real estate laws and regulations.</li><li>Handle approvals, registrations, and documentation submissions through DLD systems.</li></ul>2. Documentation &amp; Registration<ul><li>Prepare, review, and finalize Title Deeds for property ownership transfer.</li><li>Handle Oqood registration for off-plan properties.</li><li>Coordinate trustee services for property transfer, mortgage registration, and settlements.</li><li>Prepare Deed of Transfer and manage ownership transfer documentation.</li><li>Prepare Deed of Adherence for shareholders, investors, and stakeholders.</li><li>Draft and notarize Power of Attorney (POA) for property and financial transactions.</li><li>Issue Certificate of Purchase for buyers and investors.</li></ul>3. Agreements &amp; Contracts<ul><li>Draft and review Sales &amp; Purchase Agreements (SPA).</li><li>Prepare Reservation Agreements for property bookings and deposits.</li><li>Draft Brokerage Agreements outlining commissions and responsibilities.</li><li>Prepare Rental and Lease Agreements in compliance with RERA regulations.</li><li>Draft and coordinate Joint Venture (JV) Agreements for real estate development or investment projects.</li><li>Assist in litigation support and dispute resolution by preparing legal and supporting documentation.</li></ul>4. Advanced Tools &amp; Technology<ul><li>Use AI-powered document automation tools for drafting and reviewing agreements.</li><li>Manage digital contract management systems for tracking renewals, obligations, and compliance deadlines.</li><li>Maintain digital records of all contracts, registrations, and legal documents.</li></ul>Requirements<ul><li>Experience in Dubai real estate documentation and DLD procedures.</li><li>Knowledge of Oqood, Trustee offices, Title Deed transfer, and RERA regulations.</li><li>Experience in drafting real estate agreements and legal documents.</li><li>Strong knowledge of UAE real estate laws and procedures.</li><li>Good communication and coordination skills.</li><li>Proficiency in Microsoft Office and document management systems.</li></ul>Job Type: Full-timeWork Location: In person

Real Estate Documentation & DLD Coordinator

ABQ Dream Homes

<div>
 
 
 Position Overview
 
 &nbsp;
 
 
 We are&nbsp;seeking&nbsp;a highly organized, detail-oriented Real Estate Assistant to support a busy real estate professional/team. This independent contractor role is ideal for someone who thrives in a fast-paced environment and can manage multiple aspects of the listing and transaction process while delivering excellent service to clients and&nbsp;cooperating&nbsp;brokers.&nbsp;
 
 
 &nbsp;
 
 
 
 Scope of Services
 
 :
 
 
 
 
 
 
 Listing&nbsp;Management
 
 &nbsp;
 
 <ul>
 <li>
 Prepare and manage MLS listings from start to finish&nbsp;
 </li>
 <li>
 Coordinate property details, measurements, photos, and required documentation&nbsp;
 </li>
 <li>
 Ensure accuracy and compliance with local MLS and New Mexico real estate regulations&nbsp;
 </li>
 <li>
 Maintain listing timelines and ensure all deadlines are met&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Marketing
 
 &nbsp;
 
 <ul>
 <li>
 Create and implement marketing plans for listings&nbsp;
 </li>
 <li>
 Coordinate professional photography, signage, and marketing materials&nbsp;
 </li>
 <li>
 Draft property descriptions and marketing copy&nbsp;
 </li>
 <li>
 Promote listings across MLS, social media, email campaigns, and other platforms&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Seller Communication
 
 &nbsp;
 
 <ul>
 <li>
 Provide regular updates to sellers&nbsp;regarding&nbsp;listing activity, showings, and market feedback&nbsp;
 </li>
 <li>
 Maintain consistent communication to ensure&nbsp;a high level&nbsp;of client satisfaction&nbsp;
 </li>
 <li>
 Relay feedback from showings and buyer brokers&nbsp;in a timely manner&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Transaction Coordination&nbsp;
 
 
 <ul>
 <li>
 Manage transactions from contract to closing&nbsp;
 </li>
 <li>
 Track and ensure completion of all contractual deadlines and contingencies&nbsp;
 </li>
 <li>
 Coordinate with title companies, lenders, inspectors, and other parties&nbsp;
 </li>
 <li>
 Maintain organized transaction files and documentation&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Showing Coordination &amp; Property Access
 
 &nbsp;
 
 <ul>
 <li>
 Schedule and manage showing requests&nbsp;
 </li>
 <li>
 Provide property access to buyer brokers and their clients when needed&nbsp;
 </li>
 <li>
 Ensure properties are secure before and after showings&nbsp;
 </li>
 <li>
 Maintain a professional and courteous presence when interacting with agents and clients&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Buyer Support (Occasional)
 
 &nbsp;
 
 <ul>
 <li>
 Conduct buyer showings as needed on behalf of the team lead&nbsp;
 </li>
 <li>
 Assist&nbsp;with pre-closing final walk-throughs&nbsp;
 </li>
 <li>
 Provide feedback and updates to the team lead following&nbsp;showings&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Qualifications
 
 &nbsp;
 
 <ul>
 <li>
 Active New Mexico real estate license preferred
 </li>
 <li>
 Prior real estate or transaction coordination experience strongly preferred&nbsp;
 </li>
 <li>
 Strong knowledge of MLS systems and NMAR Contracts
 </li>
 <li>
 Excellent organizational and time management skills&nbsp;
 </li>
 <li>
 Strong written and verbal communication skills&nbsp;
 </li>
 <li>
 Ability to work independently and manage multiple tasks simultaneously&nbsp;
 </li>
 <li>
 Professional demeanor and strong attention to detail&nbsp;
 </li>
 <li>
 Reliable transportation and familiarity with the local market&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Independent Contractor Terms
 
 &nbsp;
 
 <ul>
 <li>
 This is a 1099 independent contractor role;&nbsp;the contractor&nbsp;is&nbsp;responsible for&nbsp;their own taxes, insurance, and business expenses&nbsp;
 </li>
 <li>
 Compensation (Negotiable)
 </li>
 <li>
 Contractor&nbsp;maintains&nbsp;control over how services are performed, while meeting agreed-upon deadlines and service expectations&nbsp;
 </li>
 <li>
 Contractor provides&nbsp;their own tools, equipment, and resources unless otherwise agreed&nbsp;
 </li>
 <li>
 No employee benefits are provided&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Work Style &amp; Expectations
 
 &nbsp;
 
 <ul>
 <li>
 Flexible schedule with availability aligned to business needs, including occasional evenings/weekends&nbsp;
 </li>
 <li>
 High level&nbsp;of responsiveness and reliability&nbsp;
 </li>
 <li>
 Ability to work both independently and collaboratively with the team and vendors/partners&nbsp;
 </li>
 <li>
 Commitment to professionalism, confidentiality, and client service&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Ideal Candidate
 
 &nbsp;
 
 
 This role is perfect for a self-motivated professional who enjoys managing the operational side of real estate while&nbsp;maintaining&nbsp;flexibility and independence. The ideal candidate is organized, proactive, and&nbsp;confident,&nbsp;handling both administrative tasks and occasional client-facing responsibilities.&nbsp;
 
 
 &nbsp;
 
</div>

Troutman Pepper Locke

<div>We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Post Closing Coordinator is responsible for providing administrative support for the Multifamily Housing practice group related to all aspects of the preparation, review, and delivery of loan packages to agency and non-agency investors. 
Essential Duties and Responsibilities:<ul><li>
Track loan delivery due dates and maintain database with current delivery details.</li><li>
Review loan documents, pro forma and final title policies, endorsements, recorded loan documents, and surveys for accuracy and completeness.</li><li>
Assemble and submit complete loan delivery packages in accordance with precise requirements and due dates of Freddie Mac, Fannie Mae, and appropriate lenders.</li><li>
Coordinate resources inside and outside of the Firm to obtain necessary revisions to delivery documents.</li><li>
Communicate effectively with and provide superior customer service to all attorneys, staff, title companies, and clients.</li><li>
Make edits and revisions as needed, including strong proofreading skills.</li><li>
Perform a broad range of routine clerical tasks, including printing, photocopying, and scanning documents within tight deadlines in a high volume and fast paced work environment.</li></ul> 
Knowledge, Skills, and Abilities:<ul><li>
Demonstrated sound judgement and discretion.</li><li>
Ability to handle competing priorities and deadlines, as well as flexibility to manage demands outside of traditional business hours.</li><li>
Proficiency with Microsoft Office Suite.</li><li>
Knowledge of, or ability to quickly acquire familiarity with, the roles and function of Multifamily Housing and specific applicable laws or guidelines.</li><li>
Ability to successfully work independently.</li><li>
Flexible and adaptable in various situations and when interacting with a large fast-paced team.</li><li>
Willingness to assist teammates as necessary.</li><li>
Ability to understand and follow complex instructions.</li><li>
High level of attention to detail, able to organize a high volume of materials, and a commitment to accuracy in a deadline driven environment.</li><li>
&quot;Can do&quot; attitude and a willingness to continue learning and developing skills.</li></ul> 
Education and/or Experience:<ul><li>
High school diploma, or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.</li><li>
Minimum of one (1) year of administrative experience working in an administrative support role in a legal or professional services environment.</li></ul>
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Employment Opportunity 
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.<h2 class="jobSectionHeader">
Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.</h2><div><div><div><div><div><div><div>
Hiring Salary Range:</div></div></div></div></div></div></div>
$50,000.00 - $70,000.00</div>

Post-Closing Coordinator

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