real estate coordinator

RequestHire

We are looking for a precision-oriented Transaction Coordinator (TC) to manage our &quot;Contract-to-Close&quot; workflow. You will be the glue that holds our deals together, ensuring every deadline is met, every document is signed, and every stakeholder is informed.Key Responsibilities1. Contract-to-Close Support<ul><li>Deadline Management: Create and maintain a master timeline for every transaction, tracking earnest money deposits, inspection periods, and loan contingencies.</li><li>Closing Checklists: Build and execute exhaustive checklists for every deal to ensure compliance with state regulations.</li></ul>2. Document Management &amp; Compliance<ul><li>File Organization: Maintain digital transaction folders in platforms like Dotloop, DocuSign, or SkySlope.</li><li>Audit Readiness: Collect all required signatures, initials, and disclosures; submit completed files to the broker for final review.</li></ul>3. Stakeholder Coordination<ul><li>The Hub of Communication: Act as the primary point of contact for clients, escrow officers, and co-broke agents once a property is under contract.</li><li>Status Updates: Send weekly &quot;milestone&quot; emails to clients to keep them calm and informed throughout the closing process.</li></ul>4. Vendor &amp; Partner Support<ul><li>Third-Party Logistics: Coordinate with lenders for appraisal updates and title companies for escrow/closing statements.</li><li>Inspection Scheduling: Arrange home, pest, and roof inspections based on contract timelines.</li></ul>5. CRM &amp; Pipeline Administration<ul><li>Data Integrity: Update the CRM (e.g., Follow Up Boss or Brivity) with real-time deal status.</li><li>Milestone Logging: Document all critical notes and communication logs for legal protection and internal reporting.</li></ul>Requirements<ul><li>Precision: An obsession with details&mdash;you find the missing initial that everyone else missed.</li><li>Experience: Previous experience as a Real Estate TC or Licensed Assistant is highly preferred.</li><li>Tools: Expert-level knowledge of transaction management software and electronic signature tools.</li><li>Availability: Must be available to respond to urgent contract needs during American Time Zone/Shift business hours.</li></ul>Job Type: Part-timePay: Rs6,500.00 - Rs15,000.00 per monthApplication Question(s):<ul><li>What is your level of speaking proficiency in English? (Elementary, Limited Working, Minimum Professional, Full Professional, Native or Bilingual)?</li><li>What is your salary expectation (In local PKR currency)?</li><li>Have you previously worked in a remote setting?</li></ul>Education:<ul><li>Middle School (Preferred)</li></ul>Work Location: Remote

Real Estate Transaction Coordinator (VA)

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator / assistant to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary : AED 2800 to AED 4000Immediate joiners preferredJob Type: Full-timePay: AED2,800.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you well versed with RERA, Ejari and tenancy contract handling?</li><li>Do you have experience in UAE Real Estate Coordination Handling?</li><li>Are you available to join immediately?</li><li>Are you willing to start with a salary of AED2800 to AED4000 (all inclusive)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Ejari preparation and leasing coordination: 1 year (Required)</li><li>UAE Real Estate Leasing: 1 year (Required)</li><li>Real Estate : 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Female Coordinator/assistant - UAE Real Estate Experience (Leasing - No Broker Firm)

Eminence Enclave Real Estate

Eminence Enclave Real Estate - Dubai's leading, award-winning company. We are committed to building long-term client relationships rooted in trust, excellence and outstanding customer service.We are seeking a detail-oriented and proactive Listing Coordinator with experience in the real estate industry. The ideal candidate will be responsible for managing and publishing property listings across platforms like Property Finder, Bayut and others, while ensuring accuracy and compliance at every step.Key Responsibilities:<ul><li>Prepare and manage listing documents and sales contracts.</li><li>Coordinate with agents to collect and verify accurate property information.</li><li>Publish and maintain listings on Property Finder, Bayut, and other real estate platforms.</li><li>Ensure legal compliance with RERA, DLD, and other relevant authorities.</li><li>Support the full transaction process, from listing to transfer stage.</li><li>Communicate professionally with clients, developers, and government bodies.</li></ul>Requirements:<ul><li>Proven experience in a real estate listing or coordination role.</li><li>Familiarity with real estate platforms and CRM tools.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Excellent organizational and communication skills.</li></ul>We offer:<ul><li>Visa and medical insurance.</li><li>Annual flight tickets allowance.</li><li>Quarterly team events.</li><li>Opportunity for career growth and skill development.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Real Estate Listings: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Experienced Listing Coordinator | Real Estate

OH Advisors Properties L.L.C - TWO

We are seeking a highly organized and detail-oriented Sales Coordinator Assistant to support our real estate sales team in Abu Dhabi. The role focuses on coordinating property listings, assisting sales operations, managing documentation, and ensuring smooth communication between agents, management, developers, and property portals.This position is ideal for a proactive individual with strong administrative skills and experience in the UAE real estate market.Key Responsibilities<ul><li>Provide daily administrative and coordination support to the sales team.</li><li>Create, upload, update, and manage property listings on Property Finder, Bayut, Dubizzle, and company CRM systems.</li><li>Coordinate with agents to collect property details, pricing, photos, and required approvals.</li><li>Ensure all listings are accurate, compliant, and aligned with company and portal regulations.</li><li>Prepare, organize, and track sales documentation including Form A, Title Deeds, MOUs, and marketing approvals.</li><li>Follow up on listings, leads, and transactions to ensure deadlines are met.</li><li>Liaise with developers, portal account managers, and internal departments.</li><li>Maintain organized and up-to-date records of listings and sales files.</li><li>Handle confidential information professionally and discreetly.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred).</li><li>1&ndash;2 years of experience in a sales coordination, administrative, or real estate support role.</li><li>Experience in the UAE real estate sector, preferably Abu Dhabi.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Hands-on experience with CRM systems and property portals.</li><li>Fluent in Arabic and English (spoken and written) &ndash; mandatory.</li></ul>Core Personality &amp; Work Style<ul><li>Highly detail-oriented with strong accuracy in listings, contracts, and databases.</li><li>Flexible and adaptable to changing priorities in a fast-paced real estate environment.</li><li>Able to work under pressure and manage multiple deadlines calmly.</li><li>Organized, structured, and strong in task tracking and follow-up.</li><li>Proactive, self-motivated, and able to work independently.</li></ul>We provide<ul><li>Competitive salary based on experience and qualifications</li><li>Employment visa provided</li><li>Medical insurance as per UAE labor law.</li><li>Paid annual leave and UAE public holidays.</li><li>Professional and supportive work environment.</li><li>Stable, long-term employment with a growing real estate company.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

SALES COORDINATOR ASSISTANT

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

Marhaba estates

Real Estate AdministratorWe are seeking a detail-oriented and highly organized Real Estate Administrator with 1&ndash;2 years of relevant experience to support our daily office operations and provide administrative assistance to the sales and leasing team. The ideal candidate will be familiar with UAE real estate processes and thrive in a fast-paced environment.Key Responsibilities<ul><li>Prepare, review, and process real estate documentation, including Contracts A &amp; B, MOUs, Form F, tenancy contracts, and related paperwork</li><li>Coordinate effectively with brokers, clients, developers, and relevant government authorities</li><li>Manage and update property listings across major portals such as Bayut, Property Finder, and Dubizzle</li><li>Maintain accurate and up-to-date records of clients, properties, and transactions</li><li>Provide administrative support to sales and leasing teams</li><li>Schedule meetings, property viewings, and follow-ups</li><li>Handle emails, phone calls, and client inquiries in a professional and timely manner</li><li>Ensure compliance with UAE real estate regulations and internal company procedures</li><li>Assist management with reporting, documentation, and general office coordination</li></ul>Requirements<ul><li>1&ndash;2 years of proven experience in a real estate administrative role</li><li>Familiarity with UAE real estate documentation and processes</li><li>Strong organizational, time-management, and multitasking abilities</li><li>Excellent written and verbal communication skills in English</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to work independently, prioritize tasks, and meet deadlines</li><li>Professional demeanor with strong attention to detail</li></ul>Preferred Skills (Optional)<ul><li>Experience using CRM systems (Bitrix 24)</li><li>Knowledge of UAE RERA regulations</li><li>Ability to manage multiple brokers and property listings efficiently</li></ul>Salary &amp; Benefits<ul><li>Salary: Competitive and based on experience</li><li>Visa and benefits provided in accordance with UAE Labor Law</li></ul>Job Type: Full-timePay: From AED4,500.00 per month

REAL ESTATE ADMIN

Riseonic Realty Real Estate Broker LLC

Hiring: Real Estate Administrator Location: Dubai, UAE Industry: Real EstateWe are looking for a highly organized and experienced Real Estate Administrator to handle PRO services, office administration, and HR support in our growing real estate company.We Offer:<ul><li>Visa</li><li>Medical Insurance</li><li>Salary: 5,000 to 7,000 AED</li></ul>Key Responsibilities<ul><li>Manage property listings and documentation</li><li>Prepare and process Trakheesi permits via Dubai Land Department</li><li>Maintain property files, contracts, and client records</li><li>Coordinate with developers for documentation and commission invoices</li><li>Monitor listing portals (Property Finder, Bayut, Dubizzle)</li><li>Handle Ejari registration and tenancy documentation</li><li>Provide full administrative support to property consultants</li><li>Ensure proper document control and compliance</li></ul>Requirements<ul><li>Minimum 2 years UAE real estate experience</li><li>Strong knowledge of Trakheesi and listing procedures</li><li>Excellent organizational and time-management skills</li><li>Good communication skills (English required)</li><li>We prepared TAGALOG Speaker.</li></ul>Interested candidates may send their CV to: 0582065954Subject: Application &ndash; Real Estate AdministratorJob Type: Full-timePay: AED5,000.00 - AED7,000.00 per monthApplication Question(s):<ul><li>If yes, how many years of experience do you have as a Real Estate Administrator?</li><li>Have you previously worked in real estate administration in Dubai?</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator

Search 3618+ Real estate coordinator jobs near you this February. New roles added regularly across leading industries. Apply today.