real estate coordinator

Preview properties LLC

Company OverviewPreview Properties LLC is a Dubai‑based real estate management and leasing company providing organized, reliable, and customer‑focused support for residential and commercial properties. We handle leasing, tenant coordination, building operations, and day‑to‑day property management with a strong commitment to transparency, accuracy, and professional communication.Position OverviewWe are looking for Philippines Candidates only. The Real Estate Listing Coordinator plays a key role in supporting the leasing team by preparing, managing, and maintaining high‑quality property listings across multiple platforms. This role ensures all listings are accurate, complete, and professionally presented, while coordinating with agents, photographers, tenants, and landlords to keep information updated and organized.Key Responsibilities<ul><li>Listing Knowledge across different platforms</li><li>Making Contracts</li><li>Agreements</li><li>Document Collection</li><li>Scheduling Coordination</li><li>Quality Review</li><li>Marketing Support</li><li>Communication</li><li>Performance Tracking</li><li>Compliance Requirements</li><li>Strong attention to detail and ability to manage multiple tasks.</li><li>Good communication and organizational skills.</li><li>Familiarity with CRM systems and property portals.</li><li>Ability to work in a fast‑paced, deadline‑driven environment.</li></ul>What We Offer<ul><li>Supportive and professional work environment</li><li>Opportunities for growth within the real estate industry</li><li>Clear processes and structured workflows</li><li>Stable working hours and organized team support</li></ul>Join NowIf you are detail‑oriented, organized, and ready to grow within the real estate industry, we invite you to join Preview Properties LLC and become part of a professional team committed to delivering high‑quality serviceWork Location: In person

Real Estate Listing Coordinator

<div>JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you&rsquo;ve got deep experience in commercial real estate, skilled trades or technology, or you&rsquo;re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
How We support the Whole You:
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.
Benefits to eligible employees, include:<ul><li>
401(k) plan with matching company contributions</li><li>
Medical, Dental &amp; Vision Care</li><li>
6 weeks of paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Flexible Work Arrangements may be available</li><li>
Executive Benefits</li></ul>
Location: (Add location (s) or remote/hybrid and primary or preferred locations if applicable)
What this job involves
We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our CITY office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.
Business Operations<ul><li>
Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets</li><li>
Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports &amp; customer &amp; prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices</li><li>
Update &amp; maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information</li></ul>
Marketing<ul><li>
Manage &amp; maintain all listings on CoStar, LoopNet, View the Space &amp; Hightower</li><li>
Prepare property marketing flyers, brochures, and email distributions
</li><li>Create and edit presentations, pitches, and client deliverables for prospect/client meetings</li><li>
Assist and participate in planning as needed for industry functions or client events and open houses</li></ul>
Finance<ul><li>
Collect &amp; process deal file paperwork; calculate, generate &amp; send invoices utilizing JLL accounting platform</li><li>
Track and process broker expense reports according to the JLL T&amp;E policy</li></ul>
Administrative<ul><li>
General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements &amp; front desk coverage as needed</li></ul>
Interested? An ideal candidate would need to have the following qualifications:
Required
<ul><li>1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization</li><li>
Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL&rsquo;s in- house platforms</li><li>
Experienced with Adobe InDesign</li></ul>
Preferred
<ul><li>Project management capabilities, including multi-tasking, prioritization, deadline management, &amp; the ability to work both independently &amp; with a team</li><li>
Resourceful, proactive, detail-oriented, &amp; willing to learn with a positive attitude &amp; a drive for personal growth &amp; development</li><li>
Able to assert discretion &amp; professionalism when given access to confidential &amp; private information</li><li>
Strong proofreading and editing abilities</li></ul> 
If this job description resonates with you, we encourage you to apply even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table!
About JLL &ndash;
We&rsquo;re JLL&mdash;a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That&rsquo;s why we&rsquo;re committed to our purpose to shape the future of real estate for a better world. We&rsquo;re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we&rsquo;re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we&rsquo;re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
70,000.00 &ndash; 80,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site &ndash;San Jose, CA
If this job description resonates with you, we encourage you to apply, even if you don&rsquo;t meet all the requirements. We&rsquo;re interested in getting to know you and what you bring to the table! 
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:<ul><li>
401(k) plan with matching company contributions</li><li>
Comprehensive Medical, Dental &amp; Vision Care</li><li>
Paid parental leave at 100% of salary</li><li>
Paid Time Off and Company Holidays</li><li>
Early access to earned wages through Daily Pay</li></ul>
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL&rsquo;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (&ldquo;JLL&rdquo;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process &ndash; including the online application and/or overall selection process &ndash; you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page &gt; I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.</div>

Sales Coordinator, Brokerage

Robert C White & Company

<div><h3 class="jobSectionHeader">Summary</h3>
Join an exclusive network of the top 20% of real estate professionals across North America and elevate your career as a Showing Assistant to unprecedented levels. 
We offer a well-defined, proven roadmap to success, complete with comprehensive frameworks, cutting-edge systems, vital resources, personalized coaching, continuous training, and accountability structures&mdash;all crafted to accelerate your professional development. Bring your dedication and enthusiasm, and we&rsquo;ll support you throughout your journey.
Beyond unlimited growth potential, you&rsquo;ll enjoy benefits such as revenue sharing, health insurance, profit sharing, vesting plans, and unique investment opportunities. Become part of our team and unlock your full potential!<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Rezequity is an independent real estate brokerage serving clients across Connecticut with a commitment to trust, transparency, and long-term partnership. We specialize in single-family homes, condos, townhouses, and small multifamily properties, helping buyers, sellers, and investors achieve their real estate goals with confidence. Our team is skilled at guiding clients through all situations, from first time homebuyers, to people ready to transition to their forever home, to homeowners looking to downsize, and even complex transactions, including house hacking strategies, fix-and-flip opportunities, 1031 exchanges, and property management solutions. We believe strongly that real estate ownership is one of the most powerful tools for building wealth, and we are dedicated to helping our clients make smart, lasting investments.
What sets Rezequity apart is our hands-on approach and practical problem solving. We don&rsquo;t just facilitate transactions &mdash; we work alongside our clients as trusted advisors, ensuring every step of the process is clear, manageable, and ultimately rewarding. &ldquo;Peace of Mind&rdquo; is not just a phrase for us; it is a core element of the service we provide, whether navigating a first-time home purchase or building a long-term rental portfolio. Our values of client-first service, teamwork, continuous improvement, and a relentless focus on getting things done define every relationship we build.
Though independent, Rezequity is powered by PLACE, a cutting-edge real estate platform that provides our clients with resources and technology not typically available through either small boutique brokerages or large national firms. This partnership allows us to combine the personalized attention of an independent brokerage with the innovation, tools, and scale of a leading industry network. At Rezequity, we deliver the best of both worlds &mdash; local expertise with global strength &mdash; so our clients can move forward with confidence in every real estate decision.</div>

Showing Specialist

LUMINARY REAL ESTATE

Luminary Real Estate LLC is looking for a professional and experienced Female Real Estate Admin Executive to join our growing team in Dubai.We are seeking a candidate with real estate industry experience who has strong knowledge of Dubai real estate procedures, documentation, and administrative operations.Requirements:✅ Female candidates only ✅ Previous experience in UAE real estate administration is mandatory ✅ Strong knowledge of Dubai real estate documentation and processes ✅ Hands-on knowledge of Form A, Form B, Form F, Trakheesi, Ejari, and RERA-related procedures ✅ Experience handling property documents, agreements, and transaction coordination ✅ Good communication and coordination skills ✅ Proficiency in MS Office and documentation management ✅ Ability to work independently and manage multiple tasks ✅ Professional attitude with strong attention to detailKey Responsibilities:<ul><li>Prepare and manage real estate forms and documentation (Form A, Form B, Form F)</li><li>Handle Trakheesi permit applications and approvals</li><li>Assist with Ejari registration and tenancy contract documentation</li><li>own visa/ spouse visa prefferd (optional)</li><li>Coordinate with agents, clients, developers, and government-related platforms</li><li>Maintain accurate records of property listings and transactions</li><li>Manage administrative tasks related to sales and leasing deals</li><li>Prepare reports, letters, and official documents</li><li>Support the sales team with smooth documentation and deal processing</li><li>Ensure all documents comply with Dubai real estate regulations</li></ul>What We Offer:✨ Professional and growth-oriented work environment ✨ Opportunity to work with a growing real estate company in Dubai ✨ Competitive salary package based on experience and skills ✨ Supportive team cultureIf you have experience in Dubai real estate administration and are familiar with RERA procedures, Trakheesi, Ejari, and property documentation, we would love to hear from you.Experience:<ul><li>Real estate : 1 year (Preferred)</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Administrative Assistant

Al Qaisi Group of Companies

Job SummaryWe are looking for a proactive and well-organized Real Estate Administrator to join our Sharjah office. The ideal candidate should have previous experience in real estate administration (preferably in Sharjah), strong organizational skills, and a valid UAE driving license. The role involves supporting the day-to-day operations of the office, preparing property documentation, coordinating with clients and government authorities, and ensuring all records are maintained accurately.Key Responsibilities<ul><li>Manage the day-to-day administrative operations of the real estate office.</li><li>Prepare and maintain property listings, tenancy contracts, sales agreements, and other real estate documentation.</li><li>Coordinate with property owners, tenants, buyers, and agents.</li><li>Schedule property viewings and client appointments.</li><li>Maintain accurate records of properties, contracts, and client information.</li><li>Follow up on renewals, tenancy expiries, and outstanding documentation.</li><li>Coordinate with municipalities, developers, and relevant authorities when required.</li><li>Prepare reports, correspondence, and presentations.</li><li>Handle incoming calls, emails, and client inquiries professionally.</li><li>Support management with administrative and operational tasks.</li><li>Travel within the UAE for business-related requirements when necessary.</li></ul>Requirements<ul><li>Minimum 5 years of UAE experience in real estate administration.</li><li>Valid UAE Driving License (mandatory).</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and real estate portals such as Property Finder and Bayut is preferred.</li><li>Strong organizational and time management skills.</li><li>Ability to work independently and manage multiple tasks efficiently.</li></ul>Salary &amp; Benefits<ul><li>UAE Employment Visa</li><li>Medical Insurance</li><li>Annual Leave as per UAE Labour Law</li><li>Career growth opportunities</li></ul>Location: Sharjah, UAEWork Location: In person

Real Estate Administrator (Sharjah)

SCGWest

Part-Time Marketing Coordinator (Remote)West Hive Capital is a private equity real estate firm focused on acquiring, redeveloping, and revitalizing neighborhood retail shopping centers throughout the Western United States. We are looking for a part-time Marketing Coordinator to help us create professional marketing materials that support our acquisitions, leasing, investor relations, and company brand.This is a flexible, work-from-home position for someone who enjoys both graphic design and marketing communications.Responsibilities<ul><li>Create email campaigns for investors, brokers, tenants, and property owners</li><li>Design social media content for LinkedIn, Facebook, and Instagram</li><li>Produce leasing flyers, brochures, offering memorandums, and other property marketing materials</li><li>Update website and marketing content as new acquisitions and leasing activity occur</li><li>Maintain a consistent brand across all marketing materials</li><li>Coordinate with the acquisitions and leasing teams on new projects and deadlines</li></ul>Qualifications<ul><li>Experience with Canva, Adobe InDesign, Photoshop, Illustrator, or similar design software</li><li>Strong written communication skills</li><li>Experience with Mailchimp, Constant Contact, or similar email marketing platforms</li><li>Organized, detail-oriented, and able to manage multiple projects</li><li>Comfortable working independently in a remote environment</li><li>Commercial real estate experience is a plus, but not required</li></ul>Position Details<ul><li>Part-time (approximately 10&ndash;20 hours per week)</li><li>Fully remote</li><li>Flexible schedule</li><li>Hourly compensation based on experience</li></ul>To apply, please send your resume along with a portfolio or a few examples of your graphic design, email campaigns, or marketing work.Pay: $22.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Marketing Coordinator

Hankin & Pack PLLC

<div>Join a Fast-Paced, Growing Residential Real Estate Law Firm!
<div>Location: Raleigh, NC</div>
<div>Job Type: Full-Time, In-Office</div>
<div></div><div>Hankin &amp; Pack PLLC is a dynamic, entrepreneurial firm recognized by clients as one of the region's leading real estate law practices. We're a collaborative, forward-thinking team fueled by a shared passion for excellence-and we're growing.</div>
<div></div><div>We are currently seeking a full-time Client Services &amp; Office Coordinator to join our Raleigh, NC office. You will assist in handling front desk duties, welcoming clients to our office, and answering phones. The ideal candidate will have 1-2 years of prior customer service experience, be committed to providing excellent client experience, possess strong interpersonal skills and be able to switch quickly between multiple tasks.</div>
What You'll Do: 
<div></div>
<div>Reception &amp; Client Service</div>
<ul><li>Maintain a clean, welcoming lobby area, including keeping the coffee bar and refrigerator organized and fully stocked.</li>
<li>Ensure closing rooms remain clean, organized, and ready for use.</li>
<li>Greet, check in, and assist all clients and visitors upon arrival.</li>
<li>Collect, log, deposit, and schedule Earnest Money Deposits (EMD) dropped off at the office.</li>
<li>Answer incoming calls on the Satellite Office line, as well as rollover calls from the Charlotte office.</li>
<li>Monitor and assign emails and voicemails in Front; respond when appropriate.</li>
</ul><div>Administrative Support</div>
<ul><li>Print and prepare loan packages for attorneys.</li>
<li>Scan and prepare completed loan packages for submission to lenders.</li>
<li>Track and update calendars, monitor loan package needs, confirm funding approvals, and maintain related status updates.</li>
<li>Deposit and record any EMD or Clear-to-Close (CTC) documents received at closing.</li>
<li>Maintain inventory of office, kitchen, and conference room supplies; restock as needed.</li>
<li>Process incoming mail and distribute as necessary.</li>
<li>Review returned checks, determine cause, and notify the Closer and Escrow Accounting with details.</li>
<li>Coordinate with Accounting to print and mail Satellite Office checks.</li>
<li>Review recorded Deeds to ensure proper completion and confirmation.</li>
<li>Assist with management and administrative projects as assigned.</li>
</ul><div>Office Management</div>
<ul><li>Coordinate with Building Management and Security regarding property issues, including suite repairs, temperature control, access cards, fitness room access, and conference center reservations.</li>
<li>Serve as liaison for office vendors, such as the copier service company.</li>
</ul>
What You'll Need:
<ul><li>Previous experience as receptionist is preferred but not required</li>
<li>Knowledge of the real estate industry is helpful</li>
<li>Exceptional communication and customer service skills</li>
<li>Strong attention to detail</li>
<li>Dependable</li>
<li>Technologically savvy</li>
<li>Skilled muti-tasker</li>
<li>Highly organized</li>
</ul>
What We Offer:
<ul><li>Competitive base salary based on experience</li>
<li>Eligible for annual bonuses based on performance</li>
<li>Full Medical, dental, and vision insurance coverage for employee</li>
<li>Disability and life insurance</li>
<li>401(k) with company match</li>
<li>Paid Time Off (PTO)</li>
<li>Excellent training and mentorship program</li>
<li>Collaborative and family-oriented culture</li>
<li>Real growth opportunities</li></ul> 

Hankin &amp; Pack Core Values
Consistency - Deliver the same high standard on every deal by following firm policies and client expectations.
Communication - Be helpful, precise, and cheerful. Proactively bring solutions.
Enjoy the Journey - Bring positivity and lift up those around you, even when challenges arise.
Productivity - Be efficient to create space for innovation and growth.
Accountability - Own your work and be proud of your contributions.
Servant Mentality - Deliver respectful, people-first service in every interaction.
Teachability - Stay humble and open to learning new approaches.
Tenacity - Be resilient, work hard, and stick with it until the job is done. 

We believe our firm is only as strong as the people who power it. If you're ready to kickstart your career, grow your skills, and join a team that values and rewards you-apply today!
Learn more at www.hankinpacklaw.com</div>

Client Services & Office Coordinator

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