real estate coordinator

Tasreea Business Center Services

We are seeking a professional and organized Receptionist &amp; Real Estate Coordinator with previous experience in the real estate sector. The ideal candidate should have worked in a real estate company, property management company, or a similar role involving client interaction, contract administration, and property listing platforms.Key Responsibilities<ul><li>Manage the front desk and welcome clients professionally.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Follow up on client payments and maintain payment records.</li><li>Prepare, organize, and monitor contracts and related documentation.</li><li>Coordinate with agents, clients, and management regarding transactions and administrative matters.</li><li>Manage and update company accounts on real estate portals such as Property Finder and other listing platforms.</li><li>Upload, edit, and maintain property listings.</li><li>Ensure all property information and documentation are accurate and up to date.</li><li>Provide general administrative support to the management team.</li></ul>Requirements<ul><li>Previous experience in a real estate company is mandatory.</li><li>Experience in reception, administration, property coordination, or real estate support roles.</li><li>Familiarity with property portals such as Property Finder and similar platforms.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and customer service abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Ability to manage contracts, payment follow-ups, and administrative processes efficiently.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Preferred Qualifications<ul><li>Knowledge of UAE real estate procedures and documentation.</li><li>Experience handling CRM systems and property management software.</li><li>Professional appearance and strong interpersonal skills.</li></ul>Pay: From AED3,000.00 per hourWork Location: In person

Receptionist & Real Estate Coordinator

Home Seekers Real Estate

Job DescriptionWe are seeking a highly organized and articulate Call Coordinator to manage client inquiries and support our real estate operations. This role requires excellent communication skills, attention to detail, and the ability to coordinate effectively with both clients and internal teams to ensure a seamless experience.Key Responsibilities<ul><li>Professionally handle incoming calls and WhatsApp inquiries</li><li>Understand and assess client requirements (buying/renting)</li><li>Present suitable property options based on client needs</li><li>Coordinate with agents to confirm unit availability</li><li>Schedule and organize property viewings</li><li>Conduct timely follow-ups with clients</li><li>Maintain accurate records using CRM systems / Excel</li><li>Ensure prompt and high-quality client communication at all times</li></ul>Requirements<ul><li>Excellent communication skills in English (Arabic is an advantage)</li><li>Female candidates are strongly preferred</li><li>Professional, presentable, and customer-focused personality</li><li>Basic knowledge of the real estate market is an advantage</li><li>Strong organizational and multitasking abilities</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthEducation:<ul><li>Primary (Preferred)</li></ul>Work Location: In person

Listing Coordinator (Real Estate)

RE/MAX

Transaction &amp; Listing CoordinatorREMAX Bayshore | Traverse City, MIAbout the RoleREMAX Bayshore is hiring a Transaction &amp; Listing Coordinator to support our agents through two of the most detail-critical phases of the real estate process - bringing listings to market and closing transactions. This is a high-volume, detail-driven role in a fast-paced brokerage serving the Northern Michigan market.You'll work directly with agents and brokerage leadership to keep listings launching on time and deals moving from contract to close all while ensuring compliance, communication and deadlines never fall through the cracks.What You'll DoListing Coordination<ul><li>Coordinate listing setup and launch including MLS input, photography scheduling, sign orders and marketing handoffs</li><li>Ensure listing files are complete, accurate and compliant at every stage</li><li>Communicate with agents on listing timelines, deadlines and outstanding items</li><li>Support listing marketing coordination in collaboration with the team</li></ul>Transaction Coordination<ul><li>Manage transaction files from executed purchase agreement through closing</li><li>Track contingency dates and deadlines; proactively flag issues before they become problems</li><li>Coordinate with agents, clients, lenders, title companies and cooperating agents</li><li>Ensure all required documents are collected, completed and compliant with Michigan real estate law and LARA requirements</li><li>Maintain accurate records in Dotloop and the CRM</li></ul>What We're Looking For<ul><li>Highly organized with strong attention to detail. You manage multiple open files without dropping anything</li><li>Clear, professional communicator across all parties</li><li>Proactive and calm under pressure; busy seasons don't rattle you</li><li>Tech-comfortable and quick to learn new platforms</li><li>Team-first mindset with a genuine desire to support agents and clients</li></ul>Prior experience in real estate, transaction coordination or listing support is neat but not required. We'll train the right person.Why REMAX BayshoreWe're a multi-generational, family-owned brokerage with more than 30 years of history in Northern Michigan - and we're in an active season of growth. We take our work seriously, but we also celebrate each other, invest in each other's success, and foster a culture where everyone belongs.Our core values shape how we operate every day:<ul><li>Your Family Comes First: we put people before transactions</li><li>Amaze the Client: good enough isn't our standard</li><li>Never Stop Learning: we stay ahead so our agents don't have to</li><li>Collaborate with Radical Candor: honest, direct, respectful communication</li><li>Live with an Attitude of Abundance: we lead with positivity and gratitude</li><li>Foster Belonging: every person on this team matters</li></ul>Pay: From $25.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Listing and Transaction Coordinator

Creston Suites Vacation Homes Rental L.L.C

Full job descriptionWe are seeking a skilled and dedicated Real Estate Administrative Coordinator to join our growing organization. The ideal candidate will provide exceptional administrative and operational support to Management and our team of luxury property agents.Ideal Candidate Requirements:Minimum of 2 years of experience in real estate.Experienced in handling CRM systems and monitoring online property advertisements.Capable of processing property permits and broker IDs through Trakheesi.Familiar with real estate documentation and forms (Form A, B, F, and I) as well as related applications.Agent Contract Transfers: Coordinate and facilitate contract transfers between agents.Tenancy Contract &amp; Addendum Preparation: Draft and finalize tenancy contracts and addendums as required.A-to-A Documentation: Prepare, organize, and maintain A-to-A agreements and related documentation.Knowledge of Anti-Money Laundering (AML) KYC and handling AccountsProficient in Microsoft Office applications (Word, Excel, PowerPoint).Smart, well-presented, and professional in appearance and demeanor.Eager to learn and adapt to new systems or processes.A dedicated team player with a strong sense of responsibility.Excellent command of English, both written and verbal.Strong research, organizational, and multitasking skills.Able to provide comprehensive office and operational support to the team.Capable of working effectively under pressure and meeting strict deadlines.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: Hybrid remote in Dubai

Administrative Coordinator

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

Elite Louise Real Estate

Role Summary: The Listing Coordinator is responsible for uploading, managing, and maintaining accurate property listings across online real estate portals. The role ensures full compliance with portal guidelines, Madhmoun requirements, and company standards while supporting the sales team with timely and professional listing management..Key ResponsibilitiesPortal &amp; Listing ManagementUpload and manage property listings on:<ul><li>Property Finder</li><li>Bayut</li></ul>Edit, update, and remove listings as required.Ensure all listings comply with portal rules and company standards.Monitor listing status and handle rejections promptly.Permit HandlingProcess and manage Madhmoun permits through:<ul><li>DARI</li><li>ADGM</li></ul>Track permit expiry dates.Ensure all listings have valid approvals before publishing.Coordinate with agents to collect required documents.Documentation &amp; ComplianceCollect and verify:<ul><li>Title deed</li><li>Owner&rsquo;s ID</li><li>Signed listing agreement (Form A)</li></ul>Ensure no duplicate or unauthorized listings are published.Maintain organized digital records of all properties.Listing Quality Control<ul><li>Write clear and professional property descriptions.</li><li>Ensure accurate pricing and property details.</li><li>Upload high-quality photos and correct property information.</li><li>Maintain strong listing quality score on portals.</li></ul>Coordination &amp; Support<ul><li>Work closely with sales agents to ensure listings are accurate.</li><li>Respond quickly to listing update requests.</li><li>Provide weekly updates on listing status if required.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years&rsquo; experience in UAE real estate listing.</li><li>Strong knowledge of Property Finder &amp; Bayut systems.</li><li>Familiar with Madhmoun procedures.</li><li>High attention to detail.</li><li>Organized and able to manage multiple listings.</li><li>Good English communication skills.</li></ul>Personal Attributes<ul><li>Professional appearance and conduct</li><li>High level of integrity and ethical standards</li><li>Self-motivated and proactive</li><li>Strong organizational and time management skills</li><li>Ability to work independently and as part of a team</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Listing Agent

Koshan Development & Investment

Position: Real Estate AssistantLocation: Abu Dhabi, United Arab EmiratesJob OverviewWe are seeking a proactive and organized Real Estate Assistant to support our real estate operations in Abu Dhabi. The ideal candidate should have knowledge of the UAE real estate market, strong communication skills, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Assist in daily real estate operations and administrative tasks</li><li>Coordinate with clients, brokers, developers, and property owners</li><li>Prepare property listings, presentations, proposals, and reports</li><li>Conduct market research and monitor UAE real estate trends</li><li>Support property viewings, client follow-ups, and documentation</li><li>Maintain and update property databases and CRM systems</li><li>Assist in marketing and social media coordination when required</li><li>Provide professional support to the sales and management team</li></ul>Requirements<ul><li>Experience in the UAE real estate industry is preferred</li><li>Knowledgeable about the Abu Dhabi and UAE property market</li><li>Strong communication and interpersonal skills</li><li>Tech-savvy and proficient in Microsoft Office and online platforms</li><li>Ability to work independently and manage multiple tasks</li><li>Professional appearance and positive attitude</li><li>Strong organizational and time management skills</li><li>Fluent in English; Arabic is an advantage</li><li>Willingness to learn and grow in a dynamic environment</li></ul>Preferred Qualifications<ul><li>Previous experience in a real estate company or brokerage firm</li><li>Familiarity with CRM systems and property portals</li><li>Abu Dhabi-based candidates preferred</li></ul>Work Location: In person

Real Estate Assistant

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