real estate coordinator

BI Hub Solution

A Real Estate Coordinator is responsible for supporting the daily operations of a real estate office or team, assisting with administrative tasks, and ensuring smooth transactions. The role may vary depending on the company or team, but generally includes the following responsibilities:Key Responsibilities:<ul><li>Transaction Management:</li><li>Assist with the preparation and processing of documents for property listings, sales, and leases.</li><li>Ensure all contracts, agreements, and forms are completed accurately and submitted in a timely manner.</li><li>Coordinate with buyers, sellers, agents, and other parties involved to facilitate smooth real estate transactions.</li><li>Monitor and track deadlines related to contract contingencies, inspection periods, and closing dates.</li><li>Client Communication:</li><li>Maintain communication with clients to update them on the progress of their real estate transactions.</li><li>Answer phone calls, emails, and inquiries from clients, buyers, and sellers.</li><li>Scheduling and Coordination:</li><li>Schedule property showings, meetings, and inspections.</li><li>Coordinate with vendors, contractors, and inspectors to ensure timely completion of necessary services for listings and properties under contract.</li><li>Marketing and Advertising:</li><li>Assist with the marketing of properties, including creating flyers, listing descriptions, and promotional materials.</li><li>Help manage online listings and ensure properties are advertised on multiple platforms.</li><li>Data Entry and Filing:</li><li>Organize and maintain files, both physical and electronic, for property listings, contracts, and client information.</li><li>Input and update information into the company's database or CRM system.</li><li>Support to Real Estate Agents:</li><li>Provide administrative support to real estate agents by managing calendars, preparing documents, and handling day-to-day tasks.</li><li>Assist with gathering market data, property comps, and other relevant information for agents.</li><li>Compliance and Legal:</li><li>Ensure compliance with real estate regulations and company policies.</li><li>Maintain an understanding of relevant laws and regulations related to real estate transactions and ensure proper documentation is in place.</li></ul>Skills &amp; Qualifications:<ul><li>Attention to detail and strong organizational skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in real estate software (e.g., MLS, CRM systems, and other industry-specific tools).</li><li>Ability to multitask and manage time effectively.</li><li>Familiarity with real estate terminology and processes.</li><li>Previous experience in real estate or a related field is often preferred but not always required.</li></ul>The Real Estate Coordinator&rsquo;s role is crucial for ensuring that the back-office operations are running efficiently, which allows real estate agents to focus on client relationships and closing deals.Job Type: Full-time

Real estate coordinator

Binsuloom Group

Real Estate Coordinator/ Administrator - Direct Owner companies/ No Broker Firms.We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. The coordinator will be responsible for managing listings, coordinating transactions, communicating with clients and agents, and ensuring all documentation and deadlines are met throughout the sales and leasing process.<ul><li>Assist real estate agents with scheduling appointments, property showings, and open houses.</li><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Track deadlines and coordinate with clients, agents, mortgage brokers, and legal teams.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Provide updates to clients on the status of their transactions.</li><li>Input and update property listings in the MLS or CRM system.</li><li>Coordinate professional photography, signage, and staging if needed.</li><li>Prepare marketing materials and ensure accurate listing details.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a plus</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations (UAE-specific)</li><li>Knowledge of real estate CRM platforms.</li></ul>Experience:<ul><li>Direct Landlord Real Estate Company working: 2 years (Required)</li><li>Leasing and Renewals : 2 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you you aware of RERA rules and regulations?</li><li>Are you familiar with tenancy contract renewals and terminations?</li><li>Are you willing to join immediately? How many days of notice you require?</li><li>Are you willing to join for a salary of 4000AED to 4500AED all inclusive?If so, then only apply</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE Real Estate direct landlord/owner firm : 2 years (Required)</li></ul>Language:<ul><li>English/ Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Expected Start Date: 15/09/2025

Real Estate Coordinator/Administrator - No Broker Firm

L.I.V Real Estate Development L.L.C

About LIV Developers:LIV Developers is a premium real estate development company known for delivering iconic residential properties in Dubai&rsquo;s most prestigious locations. Our projects reflect a commitment to quality, innovation, and luxury living. As we continue to expand our footprint in the UAE, we are looking for a dynamic and results-driven Marketing Coordinator to lead our marketing strategy and brand growth.Role Overview:As the Marketing Coordinator, you will be responsible for developing and executing comprehensive marketing strategies to elevate the LIV Developers brand, support sales objectives, and drive awareness across digital and traditional platforms. This role requires a mix of creativity, strategic thinking, and real estate market experience.Job Responsibilities<ul><li>Develop, present, plan and execute integrated and annual marketing plans and campaigns for all the projects in the company&rsquo;s portfolio.</li><li>Manage and coordinate marketing activities across multiple properties and projects to ensure brand consistency and alignment with overall business objectives.</li><li>Collaborate with the sales teams to design and implement strategies that drive lead generation, customer acquisition, and revenue growth.</li><li>Oversee the creation and distribution of marketing materials, including brochures, digital content, advertisements, and promotional campaigns.</li><li>Coordinate with various teams like graphics design, social media content management team, Digital marketing, external agencies and in house photographers and videographers to bring more latest and interactive content for marketing purposes.</li><li>Conduct market research and competitor analysis to identify trends, opportunities, and threats in the real estate market.</li><li>Manage social media platforms and digital marketing initiatives to enhance online presence and engagement.</li><li>Oversee digital marketing, social media, SEO/SEM, and performance tracking</li><li>Track and analyze the performance of marketing campaigns, providing regular reports and insights to senior management.</li><li>Develop and maintain relationships with key stakeholders, including partners, vendors, media, and industry influencers to plan and execute events, exhibitions, and trade shows to promote the company&rsquo;s offerings.</li><li>Monitor and manage marketing budgets, ensuring cost-effective use of resources.</li></ul>Desired Skill &amp; Expertise:<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or a related field.</li><li>With at least 5 Years Experience working in a real estate agency in Dubai</li><li>Minimum of 3 years of experience in marketing in the real estate development industry</li><li>Strong understanding of digital marketing, including SEO, PPC, social media, and content marketing.</li><li>Excellent communication, presentation, and interpersonal skills.</li><li>Proven ability to manage multiple projects simultaneously and meet deadlines.</li><li>Creative thinker with strong analytical skills and attention to detail.</li><li>Proficiency in marketing tools and software, such as Google Analytics, CRM systems, and content management systems.</li><li>Experience in event planning and execution is a plus.</li><li>Candidates holding a UAE driving license would be a plus.</li></ul>What We Offer:<ul><li>Competitive salary and performance-based bonuses</li><li>Opportunity to work on award-winning real estate projects</li><li>Dynamic and collaborative work environment in the heart of Dubai</li><li>Career growth opportunities within a rapidly expanding company</li></ul>Job Type: Full-time

Real Estate Marketing Coordinator

Arthur Lawrence

Arthur Lawrence is urgently looking for a Project Coordinator for a client in Riyadh, KSA. Kindly review the Job requirements below. Your immediate application will enable us to place you successfully.Must-Have:<ul><li>8+ years of experience in residential/commercial real estate projects.</li><li>Strong leadership and team coordination skills.</li><li>Experience in overseeing residential and commercial real estate projects to ensure on-time, high-quality delivery.</li><li>Proficient in utilizing project management tools e.g. Primavera or MS Project.</li></ul>Nice to Have:<ul><li>Bachelor&rsquo;s degree in Civil or Architectural Engineering.</li><li>PMP certification preferred.</li><li>Experience in Saudi Arabia&rsquo;s real estate sector is an advantage.</li></ul>About Us:Arthur Lawrence is a management and technology consulting firm providing enterprise-wide business transformation and business applications implementation services. Our in-depth technical knowledge and broad experience of working with world-class companies enables organizations to leverage our capabilities in developing winning strategies and cost-effective solutions.We are an UN Women Empowerment Principal Signatory and are certified from National Minority Supplier Development Council.Acknowledgements from Industry Peers:<ul><li>Winner of Entrepreneur 360 Award (2019).</li><li>IAOP Award; Ranked in top 100 internationally.</li><li>Arthur Lawrence ranked within the Inc 5000 twice in 2016 and 2017 as one of the fastest. Growing companies of America.</li><li>Named one of the top ten fastest growing businesses in Houston in 2016.</li><li>Ranked 25th in the HBJ s Fast 100 Private Companies Award in 2017.</li></ul>Our Seven Pillars:We rely on the seven core values that we believe enable us to deliver quality for our consultants and clients: Education, Integrity, Value Creation, Collaboration, Best Client, Best People and StewardshipThrough strict adherence to these core values, we have achieved success beyond all documented forecasts and anticipation.Job Type: Full-timePay: &#65020;12,000.00 - &#65020;14,000.00 per month

Project Coordinator (Real Estate)

<div>Title:
UABOS Turkey LN: Coordinator, Housing Referral
Belong, Connect, Grow, with KBR!
Program Summary
KBR supports the operational needs of U.S. armed forces at Mor&oacute;n Air Base in Spain and several bases in Turkey. Our services ensure smooth operations, allowing Air Force and government personnel to focus on their missions. We provide program management, civil engineering, morale, welfare, and recreation support, among other essential services. Awarded by the Air Force Installation Contracting Center, our contract spans a five-year base period with three one-year options, reflecting our commitment to excellence and operational support.
Job Summary
The Coordinator, Housing Referral serves as the Civil Engineering (CE) primary point of contact for all off-base housing/furnishings management operations at the Ankara Geographically Separated Unit (GSU) IAW AFI32-6000. This role provides strategic direction, technical expertise, and direct oversight of asset accountability, compliance, and reporting. This position manages the off-base housing program, assists military and civilian members with all matters specific to Ankara Area of Operations (AOR) lease/rental agreements, and aligns daily task fully to support the contractual requirements of the UABOS Program Performance Work Statement (PWS), as well as Air Force Instructions (AFIs) and Department of Defense Instructions (DoDIs).
The Coordinator, Housing Referral holds primary responsibility for managing Ankara&rsquo;s GSU housing programs and advocating on behalf of military members, DoD School staff and approved civilian personnel to ensure access to safe, affordable, and high-quality housing. This role manages and operates housing referral services to provide suitable housing for personnel residing on the Turkish economy while also supporting Ankara&rsquo;s GSU housing and furnishings management.
Roles and Responsibilities
Housing Referral &amp; Real Estate Management (Primary Duties)<ul><li>
Manage Ankara GSU housing programs, advocating for military members, approved DoD School Staff and approved civilian personnel.</li><li>
Ensure safe, affordable, and high-quality housing.</li><li>
Operate and maintain housing referral services, assisting members with locating off-base housing and finalizing agreements.</li><li>
Inspect off-base housing for damages or hazards before new contracts are signed and upon termination; ensure corrective actions are completed.</li><li>
Conduct safety inspections as requested by military members, approved DoD School Staff and approved civilian personnel.</li><li>
Maintain current housing availability listings and provide personalized assistance for off-base housing matters.</li><li>
Ensure members are informed of their Overseas Housing Allowance (OHA) levels and assist with estate agent fee reimbursements when applicable.</li><li>
Prepare Housing Referral Office rental agreements, condition checklists, and provide utilities guidance and translation/interpreter support.</li><li>
Act as liaison between members and landlords for negotiations, terminations, and dispute resolution, ensuring non-discriminatory practices.</li><li>
Develop and distribute community information brochures approved by Installation Management and 39th Air Force leadership.</li><li>
Identify, budget, advocate, and monitor programs to maintain and improve housing and furnishings assets, leveraging commander-approved O&amp;M 5-year plans.</li><li>
Utilize Enterprise Military Housing (eMH) software database modules to conduct daily operations, ensure database accuracy, and provide required reporting.</li><li>
Support housing and furnishings management operations, including inventory control, issuance, and long-term planning.</li></ul>
General &amp; Administrative Duties<ul><li>
Perform daily administrative functions using Microsoft Office Suite and other required systems to prepare reports, communications, and documentation.</li><li>
Apply organizational and multitasking skills to meet deadlines with accuracy and attention to detail.</li><li>
Communicate effectively with clients, colleagues, leadership, and government officials in person, by phone, and electronically.</li><li>
Provide translation and interpretation support between English and Turkish for housing and property-related matters.</li><li>
Support office and storage space organization, including occasional lifting and handling tasks.</li><li>
Carry out additional tasks as assigned by the Operations Coordinator, Sr., or Installation Management leadership.</li><li>
Utilize advanced computer skills (Microsoft Office Suite, ACES / NextGEN IT Program, eMH, and other tools) to develop professional reports, presentations, and project documentation.</li><li>
Organize, track, and complete multiple deadlines, taskers, and suspense items accurately and on time.</li><li>
Work independently with minimal supervision while meeting performance expectations and maintaining discretion with sensitive information.</li></ul>
Note: Duties and responsibilities for this position may evolve based on the needs of the project and the organization. At Ankara GSU, different departments experience varying workload levels throughout the year. While some units face periods of high demand, others may experience slower activity.
To optimize workforce efficiency, maintain motivation, and strengthen team spirit, personnel from units with lighter workloads may be temporarily assigned to support those with heavier demands. Accordingly, the individual hired for this role may be required to perform tasks outside their primary duties, supporting other functions within Installation Management or across Ankara GSU during times of low workload in their own area or during urgent requirements in other units.
Basic Qualifications
<ul><li>Turkish citizen.</li><li>
English language proficiency at Level III (speaking, reading, writing, and comprehension).</li><li>
Valid Class B driver&rsquo;s license.</li><li>
Bachelor&rsquo;s degree in a relevant field (e.g., Business Administration, Real Estate, Facilities Management, Public Administration, or Engineering).</li><li>
Minimum of 3&ndash;5 years of experience in housing management, real estate services, facilities/property oversight, or a related administrative management role.</li><li>
Strong communication skills with the ability to translate and interpret between English and Turkish in both written and verbal formats.</li></ul>
Preferred Qualifications<ul><li>
Familiarity with Air Force Instructions (AFIs), Department of Defense Instructions (DoDIs), and contractual requirements under the UABOS PWS.</li><li>
Prior experience supporting or working within a U.S. Government contracting environment, particularly BOS-I or UABOS programs.</li><li>
Knowledge of Turkish housing customs, real estate practices, and regulatory frameworks.</li><li>
Experience conducting facility or housing inspections, preparing reports, and coordinating corrective actions.</li><li>
Background in real property record management, including validation of deeds, easements, and facility data.</li><li>
Prior involvement in audit readiness, compliance reporting, or lifecycle planning for facilities or housing assets.</li><li>
Proven ability to represent programs at high-level meetings, inspections, and briefings with both U.S. and host nation counterparts</li></ul><ul><li>All positions require the applicant to obtain and pass a medical physical, to include a color blindness profile, that is certified by a doctor.</li><li>All positions require a current and favorable Turkish Security background check.</li><li>All male candidates must have completed their military service.</li></ul>
KBR Benefits
Local Nationals (LN) personnel will receive benefits in accordance with the collective labor agreement (CLA) within the appropriate country location where they reside. KBR supports career advancement through professional training and development.</div>

UABOS Turkey LN: Coordinator, Housing Referral

Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskJob Type: Full-timePay: AED4,000.00 - AED4,300.00 per monthExperience:<ul><li>FM Coordinator: 3 years (Preferred)</li></ul>

FM Coordinator

Baytik Living Properties

Please make sure to answer all questions attached, and to complete any assessments to consider your job application (if not answered, assessments not completed application will be cancelled automatically).We are looking to hire an enthusiastic fresher or experienced Real Estate Administrative Assistant / Receptionist who is a people-person, who has the self moto to provide assistance to his team, and clients, and also we have a family-vibes environment where each team member feel inclusion and loved by other team members, and we are looking for pro-active people who are positive and looking for their own happiness and also for others focused onto the productive approaches and anticipating problems, and provide high quality work. If you see yourself as that person, we would like to have a cup of coffee with you.Responsibilities:<ul><li>Knowledge of using CRM systems and platforms such as Property Finder, Dubizzle, and Bayut.</li><li>Coordinating with clients, the database, and inquiries if required.</li><li>Filling out Legal Forms when required.</li><li>Managing and updating the listings on the CRM Data Entry (Editing and posting ads and verifying in portals).</li><li>Follow up with Agents and Clients for documents &amp; details as needed.</li><li>Prepare Tenancy Contracts..</li><li>Prepare a weekly listing report &amp; ensure all the listing information is accurate.</li><li>Generate RERA permits, renew RERA license, Broker Cards through the Trakheesi portal.</li><li>Handle requests and queries appropriately by the direct manager and team members.</li><li>Tracking and monitoring payments and obligations.</li><li>Check all property images and coordinate with the photographer/content coordinator.</li><li>Place online orders for office facilities</li><li>Being the number 1 person to approach for any administrative task required.</li><li>Participate in publishing job posts, shortlisting, and conducting screening interviews</li></ul>Requirements (preferred):<ul><li>Feel free to apply if you are a fresher</li><li>Real Estate experience is preferred for the same position.</li><li>Experience in CRM.</li><li>Excellent verbal and written English skills.</li><li>Proficient in Microsoft Word, Excel &amp; PowerPoint.</li><li>Complete the attached assessments in the same post</li></ul>Please answer all questions related to this job truthfully. Providing false information may result in the termination of your application.What we offer:<ul><li>Working within a luxury massive office</li><li>Working within a friendly environment</li><li>Career growth opportunity</li><li>An opportunity to learn about one of the biggest, most growing markets in Dubai (real estate)</li><li>Two days off per week if you meet the criteria</li></ul>Job Types: Full-time, FresherPay: From AED2,500.00 per monthApplication Question(s):<ul><li>Can you confirm your knowledge that failing to answer questions will lead to your application being terminated?</li><li>How many years of experience do you have working as a Real Estate Administrator?</li><li>How many years of experience do you have working as an Administrator in general? in which business field and country?</li><li>Do you have Real Estate Portals listing experience?</li><li>How many years of experience do you have working in Real Estate in UAE?</li><li>Do you have a valid employment or sponsor visa from family that can be valid while working for Baytik Properties?</li><li>Do you need an Employment visa so you can work officially in Baytik?</li><li>Is 2,500 AED a good salary for you?</li><li>What is a fair salary for this job, as you read in the description? (In AED)</li><li>What is a fair salary for you, considering your experience and education?</li><li>Do you have a commitment to any other part-time or full-time jobs? (Please clarify where you work, and notice period)</li><li>How many years have you been working on Excel or Google Sheets?</li><li>How many years have you been working on MS Word or Google Docs?</li><li>In which area do you live in UAE such as (Business Bay, Barsha, Alnahda etc.)? (include your location link)</li><li>Can you start to work on 15/Sep/2025?</li></ul>

Real Estate Admin Assistant/Receptionist

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