real estate coordinator

Himyar Ventures 

Job SummaryWe are seeking a highly organized and proactive Project Coordinator to provide administrative, coordination, and logistical support throughout all phases of real estate development projects. The role ensures smooth communication between internal teams, consultants, contractors, authorities, and other stakeholders. The ideal candidate will be detail-oriented, experienced in project administration, and capable of supporting planning, documentation, reporting, and site coordination tasks to keep projects running efficiently.Key Responsibilities1. Project Coordination &amp; Support<ul><li>Maintain project files, logs, schedules, and documentation across all stages of development.</li><li>Prepare minutes of meetings, internal memos, progress reports, and follow-up summaries.</li><li>Coordinate with consultants, contractors, suppliers, and other external stakeholders.</li><li>Track project milestones, timelines, deliverables, and outstanding actions.</li><li>Compile and maintain project dashboards, Gantt charts, trackers, and progress updates.</li><li>Support senior staff with feasibility studies, budget preparation, and tender coordination.</li></ul>2. Document Control &amp; Authority Submissions<ul><li>Support document control processes in coordination with consultants and contractors.</li><li>Handle submission, tracking, and follow-up of project documents with authorities such as:</li><li>Dubai Land Department (DLD)</li><li>RERA</li><li>Trakhees</li><li>Dubai Municipality</li><li>Other regulatory agencies</li><li>Ensure accurate and timely updates of project records, approvals, and correspondences.</li></ul>3. Communication &amp; Stakeholder Liaison<ul><li>Act as a communication link between the development team and external consultants (architects, engineers, planners, etc.).</li><li>Coordinate and schedule meetings, workshops, site visits, and inspections.</li><li>Follow up with stakeholders to ensure timely responses, submissions, and approvals.</li></ul>4. Site Coordination &amp; Reporting<ul><li>Assist in organizing site inspections and walkthroughs.</li><li>Carry out regular site visits and document progress, HSE issues, and logistical observations through reports and photographic evidence.</li><li>Participate in site walks with senior project team members and prepare detailed notes of observations and required actions.</li></ul>5. Administrative &amp; Organizational Support<ul><li>Provide administrative and research support to project managers and senior leadership.</li><li>Assist in implementing project policies, procedures, and organizational standards.</li><li>Support general project administration and other tasks assigned by senior management.</li></ul>RequirementsEducation<ul><li>Higher Diploma or Bachelor&rsquo;s Degree.</li></ul>Experience<ul><li>5&ndash;7 years of experience in project or construction administration, preferably with property developers, project managers, or consultants.</li></ul>Technical Competencies<ul><li>Project Documentation &amp; Document Control</li><li>Project Coordination &amp; Scheduling</li><li>Authority Liaison &amp; Regulatory Support</li><li>Site Inspection &amp; Progress Reporting</li><li>Administrative &amp; Research Support</li></ul>Behavioral Competencies<ul><li>Strong Attention to Detail</li><li>Communication &amp; Interpersonal Skills</li><li>Teamwork &amp; Collaboration</li><li>Proactive Follow-up &amp; Initiative</li><li>Adaptability &amp; Responsiveness</li></ul>Leadership Competencies<ul><li>Planning &amp; Prioritization</li><li>Accountability &amp; Ownership</li><li>Stakeholder Coordination</li><li>Problem-Solving &amp; Judgement</li><li>Results Orientation</li></ul>Job Types: Full-time, Part-time, ContractApplication Question(s):<ul><li>How many years of experience do you have as a real estate development project coordinator in the UAE ?</li></ul>

Real Estate - Project Coordinator

AQARY GROUP

Aqary Real Estate is a dynamic and growing real estate company committed to delivering quality services to our clients. We are looking for a motivated and professional Real Estate Sales Agent to join our team and contribute to our continued success.We are seeking a motivated and detail-oriented Property Listing Agent to join our real estate team in Abu Dhabi. In this role, you will be responsible for managing property listings, ensuring accurate and appealing presentations, and maximizing exposure to attract potential buyers or tenants.Responsibilities :<ul><li>Create and manage property listings on various real estate platforms, ensuring accuracy and high-quality presentation.</li><li>Gather and verify all property details, including descriptions, pricing, photos, and virtual tours.</li><li>Coordinate with property owners, developers, and internal teams to obtain necessary information and approvals.</li><li>Ensure that all listings comply with company standards and platform requirements.</li><li>Regularly update listings to reflect changes in availability, pricing, or property details.</li><li>Respond to inquiries from potential buyers or tenants in a timely and professional manner.</li><li>Work closely with the sales and marketing teams to enhance listing visibility and lead generation.</li></ul>Requirements<ul><li>Minimum 2 to 3 years of experience in a similar role within the real estate industry.</li><li>Strong familiarity with Dubizzle, Property Finder, and Bayut.</li><li>Excellent written and verbal communication skills.</li><li>Strong negotiation and interpersonal abilities.</li><li>Self-motivated and able to work both independently and as part of a team.</li><li>Highly organized and detail-oriented, with strong time management skills.</li><li>Knowledge of real estate marketing tools and latest digital trends are a plus.</li><li>Attractive salary package plus performance-based incentives.</li><li>Comprehensive admin and marketing support.</li><li>Quality leads supplied by the company.</li><li>In-house training and ongoing career development opportunities.</li><li>Friendly and professional working environment.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?5qjw1LS3dsafQmmlapdFodvJRga10114l" width="0" height="0" />

Real Estate Listing Coordinator

Indie Creative

Job Objective:To support the execution of real estate development projects by coordinating administrative and activities among stakeholders (engineering, contractors, consultants, sales, finance, etc.), ensuring the project is delivered on time, within budget, and according to approved specifications.Key Responsibilities:<ul><li>Coordinate between technical teams (consultants, contractors, designers) to ensure smooth execution of project phases.</li><li>Prepare and monitor project schedules, work plans, and progress reports against approved timelines.</li><li>Document all stages of the project and maintain organized project records and correspondence.</li><li>Organize and document technical and executive meetings and distribute meeting minutes to relevant stakeholders.</li><li>Follow up on purchase orders, material approvals, and technical submittals with internal teams.</li><li>Monitor daily issues and risks and escalate them to the Project Manager with suggested solutions.</li></ul>Qualifications:<ul><li>Bachelor's degree in Business Administration, Project Management</li><li>2 to 4 years of experience in project coordination or administrative support within real estate or construction projects.</li><li>Basic knowledge of real estate development and construction processes.</li><li>Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Fluent in Arabic and English.</li></ul>Required Skills:<ul><li>Strong organizational and time management skills.</li><li>Attention to detail and documentation accuracy.</li><li>Effective communication with cross-functional teams.</li><li>Initiative and problem-solving abilities.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-time

Real Estate Project Coordinator

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary - AED 4000 to AED4500Immediate joiners preferredJob Type: Full-timePay: AED3,800.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you well versed with RERA, Ejari and tenancy contract handling?</li><li>Do you have experience in UAE Real Estate Coordination Handling?</li><li>Are you available to join immediately?</li><li>Are you willing to start with a salary of AED3800 to AED4000 (all inclusive)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Real Estate Maintenance Coordination: 1 year (Required)</li><li>Ejari preparation and leasing coordination: 2 years (Required)</li><li>UAE Real Estate Leasing: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Coordinator/Administrator - UAE Real Estate Experience (Leasing - No Broker Firm)

Sublime Wireless Inc

Job Title: Contracts Specialist / Real Estate Transactions Coordinator - Female Only - (Remote)Timings: 7:00 PM &ndash; 5:00 AM Pakistan Time. It&rsquo;s a night-based job according to the USA CST time zone: 8:00 AM &ndash; 6:00 PM CST.Location: Remote (Work-from-Home)About the RoleWe are seeking a detail-oriented and highly organized Contracts Specialist to manage and administer contracts, offers, leases, and online portals associated with our real estate transactions. In this role, you will ensure contractual compliance, mitigate risks, and maintain strong working relationships with our partners, clients, and internal teams. This remote position offers the flexibility to work from home while collaborating with a dynamic and supportive team.Key Responsibilities<ul><li>Review, draft, and prepare contracts, leases, amendments, and related documents for real estate transactions.</li><li>Ensure compliance with contractual obligations, real estate regulations, and internal company policies.</li><li>Manage the full contract lifecycle including document preparation, storage, tracking, and retrieval.</li><li>Collaborate with agents, finance, operations and other stakeholders to ensure timely and accurate contract execution.</li><li>Conduct risk assessments to identify potential exposure and implement mitigation strategies.</li><li>Monitor and report on contract performance, status updates, compliance issues, and critical milestones.</li><li>Ensure data accuracy and maintain organized electronic records and logs.</li><li>Provide expert guidance and contract-related support to internal team members.</li><li>Manage offers and listings on leasing platforms and online real estate portals when required.</li><li>Communicate professionally with Agents, landlords, tenants, and clients via phone, email, and CRM tools.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Law, Human Resources, Business Administration, or related field.</li><li>Proven experience as a Contracts Specialist, Leasing Coordinator, or similar role in the real estate industry.</li><li>Strong knowledge of contract law, real estate regulations, and industry best practices.</li><li>Excellent interpersonal, negotiation, communication, and analytical skills.</li><li>Ability to work independently in a remote environment and manage multiple priorities efficiently.</li><li>Proficiency in Microsoft Office Suite, and CRM/real estate tools.</li><li>Fluency in English &mdash; both written and verbal is a must.</li></ul>Technical Requirements<ul><li>Reliable high-speed internet connection.</li><li>Good working laptop or desktop.</li><li>Backup power/electricity solution to sustain working hours.</li><li>Quiet home office environment.</li></ul>Preferred Qualifications (Nice to Have)<ul><li>Experience with U.S. or Canada-based real estate companies.</li><li>Familiarity with Multiple Listing Services (MLS), Followupboss, Dotloop, or similar platforms.</li></ul>Job Type: Full-timePay: Rs90,000.00 - Rs125,000.00 per monthWork Location: Remote

Contracts Specialist / Real Estate Transactions Coordinator - Female Only - (Remote)

Elevate Real Estate Partners

FLUENT ENGLISH MANDATORY - NO ACCENTREAL ESTATE EXPERIENCE MANADATORYDisposition / Transaction CoordinatorAbout Elevate Real Estate Partners:Elevate Real Estate Partners is a fast-growing real estate investment company specializing in land acquisitions and sales. We are scaling rapidly and are seeking a Disposition / Transaction Coordinator to manage our transactions, coordinate with realtors, and ensure smooth deal execution.Role Overview:We are looking for a highly organized and proactive Disposition / Transaction Coordinator to oversee the sale process of our real estate deals. This individual will be the primary point of contact for all realtors, buyers, and internal teams, ensuring properties are marketed effectively and contracts are handled efficiently.Key Responsibilities:Disposition &amp; Realtor CoordinationServe as the primary point of contact for all realtors managing our property listings.Communicate daily with realtors to ensure listings receive maximum exposure and timely feedback.Track and manage all listings, offers, and negotiations, ensuring deals move forward efficiently.Work with buyers and realtors to facilitate quick and profitable dispositions.Maintain organized records of contracts, offers, and marketing strategies in our CRM.Internal Coordination &amp; ReportingWork closely with the Acquisitions Team to ensure seamless transitions from contract to disposition.Maintain a real-time transaction pipeline report to update the team on pending and closed deals.Track earnest money deposits, offers, pricing changes, and deal status.Provide weekly reports on disposition performance, marketing efforts, and deal progress.Qualifications:&#9989; Real estate transaction experience (preferably as a realtor/wholesale, land flipping, or investment real estate)&#9989; Familiarity with real estate contracts and marketing strategies&#9989; Strong organization and ability to manage multiple deals simultaneously&#9989; Excellent communication skills &ndash; ability to coordinate with multiple parties professionally&#9989; Detail-oriented with the ability to track deadlines and deal flow efficiently&#9989; Experience using CRM systems, Excel, and Google Suite&#9989; Ability to problem-solve quickly when issues arise during the disposition processWhy Join Elevate Real Estate Partners?1. Fast-growing real estate investment firm with a high-energy team2. Opportunity to work closely with leadership and make a big impact3. Pay with performance-based bonuses4. Remote-friendly with flexibility5. Strong career growth potentialJob Type: Full-timePay: From E&pound;25,000.00 per monthWork Location: Remote

Real Estate LAND Disposition Manager

Saraya Capital Technical Services LLC

We are seeking a detail-oriented and proactive Real Estate Maintenance Coordinator to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a plus</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations (UAE-specific)</li><li>Knowledge of real estate CRM platforms.</li></ul>Immediate joiners preferredSalary: AED3800 to AED4300Job Type: Full-timePay: AED3,800.00 - AED4,300.00 per monthApplication Question(s):<ul><li>Are you willing to join for a salary of AED3800 to AED4300 (all inclusive) + visa+medical insurance+yearly vacation ticket?</li><li>Are you available to join immediately?How many days of notice you require?</li><li>Are you familiar with Ejari, RERA and DLD?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>real estate maintenance: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Maintenance cordinators

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