real estate legal assistant

Stoel Rives LLP

<div>Stoel Rives LLP has an immediate opening for a Real Estate, Construction and Design/Litigation Practice Assistant in our Boise office. This position provides legal administrative support to attorneys in the Real Estate, Construction and Design, and Litigation practice groups. This position reports to the Office Coordinator.
ESSENTIAL FUNCTIONS/RESPONSIBILITIES
Legal Document Preparation and Filing
Prepare template/shell pleadings; coordinate document production; revise, finalize, file and serve pleadings; revise and finalize commercial and real estate transactional documents; and facilitate recording of real estate documents with court recorder&rsquo;s offices.
Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing
Enter, proofread, and close timekeepers&rsquo; time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm&rsquo;s electronic records system; maintain electronic and physical
files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Other Administrative Support
Maintain timekeepers&rsquo; calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm&rsquo;s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
ESSENTIAL CAPABILITIES
Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English.
Technical Knowledge<ul><li>
Accurately type 60+ wpm</li><li>
Proficiency in Microsoft Office suite</li><li>
Experience with law firm software, such as iManage, Adobe Acrobat, Chrome River, Carpe Diem, Aderant billing and financial tools, Intapp, Rendezvous, Visio, AIA contract software, WestlawNext, WestCheck, Box, Workshare Compare, Metadata Assistant, and InterAction is preferred</li></ul>
Physical/Mental Capabilities
Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances.
EDUCATION &amp; EXPERIENCE
<ul><li>High school diploma or GED equivalent</li><li>
At least three years of experience providing legal administrative support in the area of litigation, real estate, or construction defect</li><li>
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience</li><li>
Familiarity with local state and federal court procedures and electronic court filing is a plus</li><li>
Familiarity with real estate transactions is a plus</li><li>
Basic understanding of accounting is a plus</li></ul>
NORMAL WORK HOURS
This is a hybrid position, is non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday.
How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!
The pay range for this position is $49,000 - $102,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family &amp; medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&amp;D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee&rsquo;s retirement plan.
No recruiters please.</div>

Real Estate, Construction and Design/Litigation Practice Assistant (Legal Assistant/Secretary)

McCabe Weisberg & Conway

<div>With over 40 years of experience in Real Estate Law, McCabe, Weisberg &amp; Conway, LLC has an immediate opening for a full time Title Legal Assistant in our Philadelphia office. We are a fast- paced, mid-sized law firm representing mortgage lenders, banks and financial institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida. 
Responsibilities may include, but not limited to:<ul><li>
Analyze Title Reports and summarize items required to clear for New Jersey and PA</li><li>
Review to confirm that the legal description is valid</li><li>
Verify parties in the chain of title to determine if vesting deed is correct</li><li>
Determine conditions required to obtain clear title through a foreclosure, deed in lieu, tax sale or other conveyance</li><li>
Examine security deeds, liens, judgments, easements, plats, tax maps and surveys to verify legal description, ownership, restrictions, or conformity to requirements</li><li>
Prepare documentation of review and correspondence to transmit same with requirements to clear title to Vendor and Clients</li><li>
Initiate and follow-up on title-issue resolution with Vendors, Attorneys and Clients</li><li>
Work closely with the title curative staff</li><li>
Update internal system as well as multiple client systems</li></ul>
We are looking for team members who possess professional written and communication skills, strong word-processing and proofreading skills, and a willingness to work meticulously to ensure the quality of your work. This position requires a minimum high school diploma or the equivalent and at least 2 years&rsquo; experience reviewing PA/NJ property titles and/or Title Curative experience. Candidates need to be familiar with: title insurance commitment, policy format and all procedures required to prepare including abstracting, title examinations/review, post-closing, etc. A working knowledge of the foreclosure processes and legal documents as well as the effect on title to real property, is a plus. 
 
This is a full-time position, with immediately availability. Compensation will be commensurate with experience and qualifications, and includes a comprehensive benefits package. We invite you to apply to our firm by submitting your resume, cover letter and salary requirements for consideration. 
Compensation: Negotiable based on experience - non &ndash; exempt + benefits, 401K and paid time off. 
 
This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements 

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Legal Assistant- Title

PLP Properties LLC

Overview Join a dynamic real estate team as a dedicated Office Assistant, where your organizational skills and positive attitude will help keep our office running smoothly and efficiently. This paid position offers an exciting opportunity to support daily operations, enhance client interactions, and contribute to a vibrant real estate environment. Your proactive approach and attention to detail will be essential in managing administrative tasks, coordinating schedules, and providing exceptional customer service.Responsibilities<ul><li>Serve as the first point of contact at the front desk, greeting tenants and visitors with professionalism and warmth</li><li>Handle data entry tasks using Microsoft Office and Excel Workbooks to update client files, property listings, and transaction records</li><li>Maintain organized filing systems for documents, contracts, and correspondence to ensure quick retrieval and compliance</li><li>Support calendar management by scheduling appointments, property showings, and meetings for agents and clients</li><li>Assist with bookkeeping using QuickBooks to track expenses, invoices, and payments related to property transactions</li><li>Provide general office management support including supply inventory, photocopying, proofreading documents, and ensuring a tidy workspace</li></ul>Requirements<ul><li>Proven office or administrative experience with strong clerical skills and familiarity with office management procedures</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Excel Workbooks tools for effective data entry and document creation</li><li>Experience with QuickBooks or similar bookkeeping software is desirable but not required</li><li>Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Strong communication skills with professional phone etiquette; bilingual ability is a plus for serving diverse clients</li><li>Demonstrated computer literacy including typing speed and accuracy; familiarity with Google Voice text preferred</li><li>Previous experience in customer service or personal assistant roles is advantageous for supporting tenants and team members effectively</li></ul>This role is perfect for motivated individuals eager to grow within the real estate industry while honing their administrative expertise. We value energetic professionals who thrive on organization, enjoy helping others, and are committed to delivering outstanding support every day. We offer a very flexible schedule and close for weekends and all holidays.Pay: $18.00 - $23.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Real Estate Office Assistant

Verity Group

<div><h3 class="jobSectionHeader">Summary</h3><h3 class="jobSectionHeader">
Join Us as a Showing Assistant and Advance Your Real Estate Career</h3>
Take advantage of the chance to work alongside and gain insights from the top 20% of real estate experts throughout North America. As a Showing Assistant, you&rsquo;ll embark on a rewarding path that fosters both personal development and professional growth. We offer a well-established framework for success, including detailed models, systems, tools, coaching, training, and continuous support. Your enthusiasm and commitment will be supported at every stage. Beyond unlimited career advancement opportunities, you&rsquo;ll enjoy benefits such as revenue sharing, health insurance, profit sharing, and options for vesting and investment.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
At Verity Group, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork &amp; supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Verity Group&rsquo;s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.</div>

Licensed Real Estate Assistant (Norfolk, VA)

<div><h3 class="jobSectionHeader">Summary</h3><h3 class="jobSectionHeader">
Become a Showing Assistant and Elevate Your Real Estate Career</h3>
Seize the opportunity to collaborate with and learn from the top 20% of real estate professionals across North America. As a Showing Assistant, you&rsquo;ll embark on a fulfilling journey that emphasizes both career advancement and personal development. We provide a proven structure for success, featuring comprehensive models, systems, tools, coaching, training, and ongoing support. Your passion and dedication will be nurtured every step of the way. In addition to numerous pathways for career growth, you&rsquo;ll benefit from revenue sharing, health insurance, profit sharing, and options for vesting and investment.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Graduate from PLACE New Agent Launch</li><li>
Work with sales agent to guide their clients to homes</li><li>
Provide detailed, written feedback to confirm or refine clients&rsquo; search criteria</li><li>
Write and negotiate offers on behalf of the sales agent and clients</li><li>
Lead generate a minimum of 10 hours a week</li><li>
Participate in weekly script practice per team standards</li><li>
Participate in team activities per team standards</li><li>
Commit to weekly 1:1 coaching session, weekly trainings and Partner Call</li><li>
Track tasks and activities in PLACE Technology</li></ul><h3 class="jobSectionHeader">
Qualifications</h3>
You are energized by working with people and pride yourself in your ability to develop and maintain professional relationships. You have a compelling desire to support others, while being committed to your growth in real estate and leadership skills.<ul><li>
People oriented</li><li>
Positive, happy attitude</li><li>
Ability to spend a large amount of time driving in their car</li><li>
Ability to analyze clients&rsquo; needs and wants and match them to homes</li><li>
Learning based</li><li>
Ambitious with proven ability to succeed</li><li>
High school graduate</li><li>
Real estate license</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
At Verity Group, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork &amp; supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Verity Group&rsquo;s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.</div>

Licensed Real Estate Assistant (Virginia Beach, VA)

Legacy

<div>
 
 Job Description
 
 
 
 We're looking for a sharp, organized, and client-focused Real Estate Executive Assistant &amp; Listing Manager to join a high-performing real estate agent. This is a full-time, in-person role where you'll be the operational engine behind every listing &mdash; from the first appointment through closing day and beyond.
 
 
 You'll take ownership of listing coordination, marketing, social media, and client communication while keeping the business running smoothly behind the scenes. If you love checking things off, tracking information and data, thrive in a fast-moving environment, and take pride in making both clients and your agent look great, this role is for you.
 
 
 
 Benefits
 
 
 
 Annual Base Salary + Bonus Opportunities
 
 
 Paid Time Off (PTO)
 
 
 Hands on Training
 
 
 Career Growth Opportunities
 
 
 Professional Work Environment
 
 
 Profitability Bonuses
 
 
 Holidays Off
 
 
 Equipment Provided
 
 
 
 Responsibilities
 
 
 
 
 Listing Coordination &amp; Transaction Management
 
 
 
 <ul>
 <li>
 Prepare and deliver pre-listing packages, coordinate photography, staging, signage, and MLS input from day one through closing
 </li>
 <li>
 Place and manage directional signage: set out, maintain, and retrieve directional signs and riders for open houses and showings; track inventory and condition
 </li>
 <li>
 Prepare listing marketing: design and produce property flyers, just-listed cards, email campaigns, and digital ads for each new listing using Canva and the team's brand templates
 </li>
 <li>
 Coordinate open houses and showings: schedule, set up, and support open house events; prepare materials, manage sign-in, and follow up with attendees
 </li>
 <li>
 Track active listings and transactions: maintain shared listing and transaction trackers; keep all deadlines, status updates, and documents current
 </li>
 <li>
 Transaction tracking: monitor all active purchase and sale transactions from contract to close, ensuring all contingency deadlines, inspection periods, and closing milestones are met; communicate proactively with clients, agents, title, and lenders to keep every deal on track.
 
 
 </li>
 </ul>
 
 Executive &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Calendar management: schedule appointments, listing presentations, client meetings, and events; anticipate conflicts and keep the day running smoothly
 </li>
 <li>
 Maintain the operations manual: document systems, checklists, and standards so the business runs consistently
 </li>
 <li>
 Organize and maintain electronic and physical filing systems.
 </li>
 <li>
 Serve as the primary point of contact &mdash; respond promptly and professionally to clients, agents, and vendors on behalf of the team
 </li>
 <li>
 Manage client touchpoints &mdash; coordinate thank-you notes, closing gifts, milestone recognition, and review requests; maintain the CRM with current contact records
 </li>
 <li>
 Support client events &mdash; assist with planning, logistics, set-up, and day-of coordination for appreciation events, pop-bys, and seasonal gatherings (some weekend availability required)
 </li>
 <li>
 Support the team with various projects and initiatives as needed.
 
 
 </li>
 </ul>
 
 Social Media &amp; Content Creation
 
 
 
 <ul>
 <li>
 Manage and grow the team&rsquo;s social media presence across Instagram, Facebook, and other relevant platforms; create and schedule engaging content including new listings, market updates, community spotlights, and behind-the-scenes posts.
 </li>
 <li>
 Shoot, edit, and publish short-form video content (Reels, TikToks, YouTube Shorts) for property highlights, neighborhood tours, and team branding using tools such as CapCut, Adobe Premiere, or similar.
 </li>
 <li>
 Maintain a consistent posting calendar and monitor engagement metrics; respond to comments and DMs in a timely, on-brand manner.
 </li>
 <li>
 Collaborate with the agent to develop content ideas that build audience, generate leads, and reinforce the team&rsquo;s market expertise.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Active real estate license preferred &mdash; or a genuine willingness to obtain one
 </li>
 <li>
 Prior experience in real estate administration, listing coordination, or as an executive assistant strongly preferred
 </li>
 <li>
 Exceptional organizational skills &mdash; able to juggle multiple active listings and deadlines without dropping the ball
 </li>
 <li>
 Proficient in Google Workspace, Canva, and CRM platforms; comfortable with MLS systems
 </li>
 <li>
 AI-proficient and tech-savvy: comfortable leveraging AI tools (ChatGPT, Claude, or similar) to draft communications, streamline workflows, research, and improve productivity; quick to learn and adopt new software
 </li>
 <li>
 Strong written and verbal communication skills with a professional, warm client-facing presence
 </li>
 <li>
 Proactive, resourceful, and able to anticipate needs before being asked
 </li>
 <li>
 Available for occasional weekends for open houses, directional placement, and client events
 </li>
 </ul>
</div>

Real Estate Executive Assistant

THE COLLECTIVE

<div><h3 class="jobSectionHeader">Summary</h3>
The Collective is looking for an enthusiastic and personable Showing Assistant to become an integral member of our vibrant team in St. Louis, USA. Based at 1717 Hidden Creek Court, this position provides a fantastic chance to assist our real estate agents by organizing and leading property showings. We seek a candidate with excellent communication abilities, strong attention to detail, and a commitment to exceptional client service. If you excel in a fast-moving environment and enjoy collaborating with both clients and agents, this role is an ideal fit. Join us and play a key role in helping clients discover their dream homes!<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Assist clients in buying, selling, and renting properties while providing expert guidance throughout the entire real estate transaction process.</li><li>
Conduct market research to identify property values, market trends, and competitive listings to advise clients effectively.</li><li>
Develop and maintain a network of contacts, including potential buyers, sellers, and other real estate professionals.</li><li>
Coordinate property showings, open houses, and client meetings to showcase available listings.</li><li>
Prepare and present offers, counteroffers, and contracts, ensuring compliance with legal and company standards.</li><li>
Negotiate terms and conditions of sales or leases to achieve the best outcomes for clients.</li><li>
Stay updated on local real estate laws, regulations, and industry best practices to provide accurate information and maintain professional standards.</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Valid real estate license in the state of Missouri</li><li>
Minimum of 2 years experience in residential or commercial real estate sales</li><li>
Strong knowledge of local real estate market trends in St. Louis and surrounding areas</li><li>
Excellent communication and interpersonal skills</li><li>
Proven ability to negotiate and close deals effectively</li><li>
Proficient with real estate CRM software and MLS systems</li><li>
Self-motivated with a strong work ethic and ability to work independently</li><li>
Ability to manage multiple clients and transactions simultaneously</li><li>
Detail-oriented with strong organizational skills</li><li>
Valid driver&rsquo;s license and reliable transportation</li><li>
Commitment to providing exceptional customer service and building long-term client relationships</li><li>
Familiarity with real estate contracts, disclosures, and legal requirements</li><li>
Ability to work flexible hours, including evenings and weekends as needed</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Our Collective Philosophy We are redefining what success looks like in our industry. We believe that true success is not just measured by profits or milestones, but by the lasting impact we create together. Our vision is to build a legacy rooted in collaboration, where each individual&rsquo;s strengths are leveraged to create something greater than the sum of its parts. We will celebrate balance&mdash;where personal growth, professional achievement, and well-being coexist in harmony.
We value GROWTH: Grit, Results, Only Leaders, Wealth, Teamwork, Humility.</div>

Real Estate Agent

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