real estate legal assistant

AK Law

Job Overview We are seeking a highly organized and detail-oriented Legal Assistant to join our commercial real estate practice. In this role, you will provide comprehensive administrative and transactional support to attorneys handling acquisitions, dispositions, and financings of commercial properties. Your ability to manage documents, track deadlines, and coordinate deal flow will be critical to the successful execution of transactions. This is a fast-paced, deal-driven environment offering the opportunity to develop hands-on experience in sophisticated commercial real estate matters.Duties Assist attorneys with transaction management, including organizing deal files, maintaining document management systems (such as iManage or Clio), and tracking key dates and deliverables.Prepare, format, and proofread transaction documents, including purchase and sale agreements, loan documents, closing statements, leases, estoppels, SNDAs, and related correspondence.Coordinate due diligence materials, including title reports, surveys, zoning materials, organizational documents, and third-party reports; assist with summarizing and organizing findings.Manage closing checklists and assist in coordinating closings, including compiling signature packages, tracking execution, and facilitating delivery of closing documents.Conduct targeted legal and factual research relating to real estate matters, including title issues, UCC filings, entity status, and property-related regulations.Maintain and update transaction files, client records, and contact databases; assist with data entry and billing support using PCLaw or similar systems.Coordinate communications with clients, lenders, title companies, brokers, and opposing counsel to ensure smooth transaction flow.Provide general administrative support, including calendar management, scheduling calls and closings, and handling electronic and physical filings.Skills Familiarity with commercial real estate transactions, including acquisitions, sales, leasing, and mortgage financing concepts.Working knowledge of title, survey, and closing processes; familiarity with UCC filings and basic entity structures is a plus.Experience with legal research tools (e.g., Westlaw, LexisNexis) and document management systems (e.g., iManage, Clio).Strong drafting and proofreading skills, with attention to detail in transactional documents.Excellent organizational skills with the ability to manage multiple transactions and deadlines simultaneously.Professional communication skills and the ability to coordinate effectively with attorneys, clients, and third parties.Proficiency in Microsoft Office (Word, Excel, Outlook) and legal billing systems such as PCLaw or similar platforms.Pay: $24.95 - $32.00 per hourWork Location: In person

Legal Assistant

Hudson Stonegate Team

<div><h3 class="jobSectionHeader">Summary</h3>
The Hudson Stonegate Team is hiring a licensed Real Estate Executive Assistant to anchor our fast-paced Westminster location. We need a detail-oriented &quot;right hand&quot; who can anticipate needs and keep our vibrant office running at peak performance. From facilitating smooth client interactions to overseeing essential project logistics, your role will be central to our team&rsquo;s continued success. This is the perfect opportunity for a professional who loves the real estate industry and wants to play a key role in a premier team&rsquo;s growth. Note: Applicants must hold a current Colorado Real Estate license.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Manage and coordinate daily schedules, appointments, and meetings for the real estate executives.
</li><li>Prepare and organize real estate documents, contracts, and presentations with attention to detail.
</li><li>Serve as the primary point of contact between clients, agents, and internal teams to ensure smooth communication.
</li><li>Assist in marketing efforts, including social media updates, listing promotions, and client outreach.
</li><li>Coordinate property showings, open houses, and client meetings, ensuring all logistics are handled efficiently.
</li><li>Maintain and update client databases, transaction records, and office files to ensure accuracy and compliance.
</li><li>Support administrative tasks such as expense reporting, travel arrangements, and office supply management.</li><li>
Be ready willing and able to show prospective buyers homes
</li><li>Communicate effectively with team owner and clients</li></ul><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Proven experience as an executive assistant, preferably in the real estate industry
</li><li>Strong knowledge of real estate terminology, processes, and documentation
</li><li>Exceptional organizational and time management skills with the ability to multitask effectively
</li><li>Excellent written and verbal communication skills
</li><li>Proficiency in Google (Mail, Drive, and other tools) and real estate CRM software
</li><li>Ability to handle confidential information with discretion and professionalism
</li><li>Detail-oriented with strong problem-solving abilities
</li><li>Ability to work independently and as part of a team in a fast-paced environment
</li><li>High school diploma or equivalent; associate or bachelor&rsquo;s degree preferred
</li><li>Valid driver&rsquo;s license and reliable transportation
</li><li>Positive attitude, proactive approach, and strong interpersonal skills</li><li>
Active Colorado Real Estate License</li></ul><h3 class="jobSectionHeader">
About-our-team</h3>
Hudson Stonegate Team is comprised of a team of local real estate professionals committed to selling some of the most desired homes in Denver Metro. Selling these &quot;right addresses&quot; is the mission of Hudson Stonegate Team. Let us know what you're looking for. Please take advantage of the helpful tools on this website, including our exclusive Denver Metro Real Estate search, but also feel free to contact us personally.</div>

Real Estate Executive Assistant

Akerman LLP

<div>Founded in 1920, Akerman is recognized as one of the country&rsquo;s premier law firms, with more than 700 lawyers throughout the United States.

Akerman is seeking an experienced Real Estate Paralegal to support its Commercial Real Estate Practice, focusing on contract administration, title insurance issuance, and closings for commercial land and lot acquisitions and dispositions on behalf of homebuilders and developers. The successful candidate will be proactive, detail‑oriented, and demonstrate a strong take‑control/ownership approach to managing files in a fast‑paced, high‑pressure environment. In addition to strong technical real estate skills, this position requires a paralegal who works well collaboratively, communicates effectively, and exercises sound judgment while supporting complex commercial real estate development and transactional matters. The applicant would be working on a team of attorneys and paralegals, and would be expected to work in the office at least three (3) days per week.

Responsibilities include, but not limited to:
<ul>
<li>Preparing and tracking critical dates;</li>
<li>Reviewing, preparing, and analyzing title requirements and exceptions from coverage in connection with title commitment and policy issuance, and preparation of title summaries concerning same;</li>
<li>Review of legal descriptions and survey matters;</li>
<li>Preparing draft closing documents and related materials, including but not limited to closing trackers, checklists, and closing binders;</li>
<li>Coordinating the execution and delivery of such closing documents and related funds by the respective parties to transactions;</li>
<li>Organize and maintain transaction files and records;</li>
<li>Accurately record time in accordance with firm policies, where applicable; and</li>
<li>Effectively manage multiple active transactions while maintaining accuracy and attention to detail.</li>
</ul>
Qualifications:
<ul>
<li>Possess a minimum of five (5) years of real estate paralegal experience in a law firm setting;</li>
<li>Have thorough knowledge of commercial real estate acquisition and sale transactions;</li>
<li>Have experience supporting homebuilder representation and commercial real estate development matters;</li>
<li>Demonstrate hands‑on experience with contract administration, title insurance, survey review, and closing requirements;</li>
<li>Be highly organized, proactive, and capable of taking ownership of files with minimal supervision;</li>
<li>Work well with others and perform effectively in a high‑pressure environment;</li>
<li>Demonstrate strong written and verbal communication skills;</li>
<li>Exhibit excellent attention to detail and follow‑through; and</li>
<li>Proficient in MS Word, Excel, Outlook, iManage, Chrome River (Emburse), Intapp, and document comparison tools.</li>
</ul>
We offer an excellent compensation and benefits package. Please submit your resume, cover letter, and salary requirement. EOE

#LI-PT1</div>

Commercial Real Estate Paralegal

SHAHEEN & GORDON, P.A.

<div><h4 class="jobSectionHeader">Estate Planning Legal Assistant &ndash; Full-time</h4>
Shaheen &amp; Gordon, P.A. is seeking an energetic and detail-oriented full-time Legal Assistant to join our Estate Planning and Probate Administration practice group in the Manchester, NH office. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, prioritize tasks, have experience in estate planning/probate law, and be able to work independently.
<h4 class="jobSectionHeader">
Duties include, but not limited to:</h4><ul><li>
Conducting conflict checks</li><li>
Contacting potential new clients</li><li>
Scheduling appointments and meetings for Attorneys, as needed, and otherwise manage Attorney calendars</li><li>
Assisting with opening and closing of files</li><li>
Assisting with managing case database and status tracker</li><li>
Preparing documents needed for client appointments</li><li>
Preparing and organizing executed estate planning documents</li><li>
Drafting correspondence to clients, interested parties, and the Court</li><li>
Assisting with client invoices and billing</li><li>
Managing prior client requests for estate planning documents or files</li><li>
Receiving, scanning, and distributing incoming and outgoing mail correspondence</li><li>
Filing internal documents</li><li>
Providing general secretarial support to attorneys and paralegals</li><li>
Attending to other administrative tasks as assigned</li></ul><h4 class="jobSectionHeader">
Requirements:</h4><ul><li>
Minimum of 13 years&rsquo; experience in trusts and estates, or related fields is preferred</li><li>
Professional written and oral communication skills</li><li>
Strong computer skills in Microsoft Office, Outlook, Excel, Adobe, scanning and maintaining electronic files is a plus</li><li>
Attention to detail and proofreading skills</li><li>
Must have excellent administrative skills with the ability to multitask and prioritize tasks</li><li>
Professional and friendly attitude</li><li>
Excellent organizational skills</li><li>
Willingness to accept and incorporate constructive feedback</li><li>
Ability to selfdirect and work as a team</li></ul>
Shaheen &amp; Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.

Shaheen &amp; Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) with employer contribution. Please submit your cover letter and resume to careers@shaheengordon.com.

No phone calls or agencies please. EOE.
<h4 class="jobSectionHeader">
About Shaheen &amp; Gordon, P.A.</h4>
It&rsquo;s different here. Shaheen &amp; Gordon is a full-service law firm with a commitment to excellence and a focus on community. A fixture of the New Hampshire legal community for over 40 years, the firm has expanded across Northern New England and all the way to Hawaii. We&rsquo;re proud to offer our clients personalized service that&rsquo;s backed by the combined experience of our large legal team. Since 1981, we&rsquo;ve grown to become a firm of 60+ experienced attorneys, but we&rsquo;ve never stopped offering our clients the individual attention that&rsquo;s allowed us&ndash;and them&ndash;to succeed. Shaheen &amp; Gordon is welcoming energetic, detail-orientated individuals who want to further their career in the legal field. We offer benefits including but not limited to medical, dental, vision, flexible spending account (FSA), dependent care account (DCA), vacation, sick and bereavement leave, and 401(k) with Employer Contribution.</div>

Estate Planning Legal Assistant

Edge 1 Realty

Job SummaryLooking for someone that excited to learn, that does not necessarily have any experience in real estate. You must have your own reliable mode of transportation please, and your own computer with access to internet.Join our dynamic real estate team as a Part-Time Real Estate Assistant, where your enthusiasm and organizational skills will help drive successful property transactions and client satisfaction. This role offers an exciting opportunity for growth into a full-time position, allowing you to develop valuable skills in negotiation, marketing, customer service, and property management. You will support daily administrative tasks, coordinate communications, and assist with marketing efforts&mdash;all while gaining firsthand experience in the real estate industry. If you're energetic, detail-oriented, and eager to learn, this is the perfect stepping stone to a rewarding career in real estate.Responsibilities<ul><li>Assist with scheduling property showings, open houses, and client appointments to ensure smooth operations.</li><li>Support marketing initiatives by creating property listings, managing social media posts, and coordinating promotional campaigns.</li><li>Communicate professionally with clients, vendors, and team members via phone, email, and in person to provide exceptional customer service.</li><li>Prepare and organize necessary documents in compliance with real estate law and Fair Housing regulations.</li><li>Conduct research on properties, market trends, and neighborhood information to aid in sales strategies.</li><li>Maintain accurate records of transactions, appointments, and client interactions using organizational tools.</li><li>Support property management tasks such as coordinating repairs or inspections when needed.</li></ul>Experience<ul><li>Previous administrative experience or familiarity with real estate administrative processes is is a plus, but not required; training will be provided.</li><li>Strong communication skills in multiple languages are a plus; bilingual abilities are highly valued.</li><li>Demonstrated ability to negotiate effectively and handle customer inquiries with professionalism.</li><li>Knowledge of marketing techniques relevant to real estate is advantageous.</li><li>Understanding of Fair Housing regulations and basic real estate law enhances your ability to succeed in this role.</li><li>Organizational skills that enable multitasking across various responsibilities efficiently.</li><li>Experience in sales or customer service roles will help you excel in engaging clients and supporting team objectives. This position is paid and designed to provide a comprehensive introduction to the vibrant world of real estate&mdash;setting you up for future success!</li></ul>Pay: From $15.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in South Miami, FL 33143

Part-Time Real Estate Assistant (Opportunity for Full-Time Growth)

EzyRes LLC

<div>Please Note: This is a remote position intended for international virtual assistants based outside of the U.S. Compensation is aligned with the market for offshore contractor roles, so applicants should review the pay range carefully before applying. This is a Part - Time position. 
Are you a proactive, detail-oriented professional who loves creating order in a fast-paced environment? Do you excel at connecting with people and supporting teams to achieve exceptional results? At EzyRes, we&rsquo;re looking for a dynamic virtual assistant who can bring in buyers, qualify them properly, and ensure they are ready to transact. If you&rsquo;re ready to play a key role in our success while growing your skills, keep reading! 
As a Real Estate Virtual Assistant &ndash; Buyer Intake Specialist, your primary responsibility is to manage and qualify inbound buyers. You will be the first point of contact for new investors, ensuring every buyer is:<ul><li>
Responded quickly</li><li>
Properly qualified</li><li>
Accurately documented</li></ul> 
Your role is not to close deals, but to build a strong pipeline of ready-to-transact buyers by fully completing each buyer&rsquo;s profile and passing them off to the dispositions team. 
This position requires speed, attention to detail, and consistent follow-up. Incomplete or inaccurate information leads to lost deals, so precision is critical. 
Compensation:
$4 - $6 hourly 
Responsibilities:
Buyer Intake &amp; Qualification (Primary Focus):<ul><li>
Respond to all new buyer inquiries (InvestorLift, inbound leads) within 5 minutes</li><li>
Call and text all new buyers to establish contact and build rapport</li><li>
Ask the right questions to fully understand the buying criteria</li><li>
Accurately complete and update each buyer&rsquo;s buy box</li><li>
Ensure 100% completeness and accuracy before passing to dispo</li></ul>
InvestorLyft Inquiries:<ul><li>
Respond to inquiries through InvestorLyft with professionalism and speed</li><li>
Provide clear, detailed information to buyers, ensuring inquiries are resolved promptly</li><li>
Coordinate with disposition specialists to ensure investor needs are met</li><li>
Respond to all Investor Lyft inquiries within 10 minutes</li><li>
Clear inboxes daily and ensure efficient communication with buyers and disposition specialists</li></ul>
Handoff to Dispositions Team:<ul><li>
Pass fully qualified buyers to dispo reps</li><li>
Ensure dispo has:</li><li>
Complete buy box</li><li>
Communication notes</li><li>
Confirmation Deal has been sent and received</li><li>
No half-complete profiles. No guessing</li></ul>
CRM &amp; Data Accuracy (GoHighLevel):<ul><li>
Maintain accurate and detailed records of interactions and activities in GoHighLevel</li><li>
Ensure every buyer profile is fully built out before handoff</li><li>
Ensure data accuracy and timely updates within the CRM</li></ul> 

Qualifications:<ul><li>
Exceptional English language skills, both written and spoken. Spanish is a strong plus</li><li>
Strong attention to detail and organizational skills</li><li>
Real estate experience and knowledge are a must</li><li>
Prior experience in sms workflow roles and confidence in communicating with potential buyers</li><li>
Resourceful problem solver who can think on their feet</li><li>
Intellectual curiosity and eagerness to learn and adapt to a fast-paced environment</li><li>
Thrives in a challenging environment and enjoys constantly learning and taking on new tasks</li></ul> 
Tool Requirements:<ul><li>
Laptop/desktop with at least 4 GB RAM and an i3 processor</li><li>
Stable internet connection of at least 5 MBPS</li><li>
USB noise-canceling headset/Webcam</li></ul> 

About Company 
At EzyRes LLC, we&rsquo;re a growth-driven wholesale real estate company on a mission to make the selling process simple, efficient, and stress-free. We&rsquo;re building toward becoming a market-leading wholesaling brand, with a long-term vision of expanding into multiple markets. Our culture is rooted in intentional action, speed with consistency, extreme ownership, relentless growth, and integrity. We value high performers who are self-motivated, empathetic, and committed to continuous improvement and we are genuinely invested in the success of every team member. 
If you&rsquo;re someone who moves quickly, communicates clearly, and takes ownership of your work, you&rsquo;ll fit in well here.</div>

Real Estate Virtual Assistant Dispositions Assistant - Buyer Intake Specialist

Oryx

Job Title: Legal Administrator &ndash; KWT (Bilingual)Job Code: Legal Administrator &ndash; KWT (Bilingual)We are seeking a highly organized and detail-oriented Legal Administrator to join our dynamic real estate investment company in Kuwait. The ideal candidate will provide crucial support to our legal department, ensuring smooth operations and compliance with local and international real estate laws.Job Description:The Legal Administrator will play a vital role in supporting our legal team and internal departments, facilitating efficient legal operations and ensuring compliance with relevant laws and regulations in the real estate investment sector.Core Responsibilities: This position includes but does not limit to the following:&middot; Draft, review, and prepare legal documents related to real estate transactions, including contracts, agreements, memoranda, and correspondence.&middot; Organize and maintain legal files, databases, and documentation systems for efficient retrieval and storage of real estate investment information.&middot; Monitor legal and regulatory compliance requirements specific to real estate investments in Kuwait and international markets.&middot; Support the review and management of real estate contracts, including tracking key dates and facilitating contract execution processes.&middot; Assist in the preparation of legal and management reports and presentations related to real estate investment opportunities and market trends.&middot; Coordinate with external legal counsel and real estate professionals as needed.&middot; Manage calendars, schedule meetings, and prepare meeting minutes for the legal team.&middot; Conduct preliminary legal research on real estate laws, regulations, and market conditions in Kuwait and target international markets.&middot; Assist in due diligence processes for potential real estate acquisitions and development projects&middot; Assist with day-to-day admin functions &amp; operations of the Legal department.&middot; Process and track legal work.&middot; Record and monitor deadlines.&middot; Create, format, revise and edit legal documents such as wills, deeds, affidavits, complaints, subpoenas and briefs.&middot; Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets.&middot; Transcribe dictation.&middot; Conducts Legal research and analysis tasks are required.&middot; Gather case evidence and documentation.&middot; Monitor and coordinate the flow of information internally and externally.&middot; Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicles registration and family members documents.&middot; Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.&middot; Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.&middot; Maintains an up-to-date database of company licenses.&middot; Respond to all case-related queries.&middot; Supervise &amp; manage company documents and archives through Office Assistant.&middot; Obtain Management approval on agreement / Transactions / Payments, etc. as deemed necessary.&middot; Handle confidential and non-routine information.&middot; Undertakes general administrative tasks as required by top management.&middot; Any other task as required by the management.Education and Experience:&middot; Bachelor&rsquo;s degree in Law. Certification in relevant field is a plus.&middot; Prior working knowledge/experience in legal administration work.&middot; Communication Proficiency.&middot; Willingness to learn.&middot; Experience with document management systems.&middot; Knowledge of Kuwait law practices.&middot; Knowledge of legal records and procedures.&middot; Knowledge of applicable document development processes.Key Job Skills and Competencies:&middot; Planning and organizational skills.&middot; Strong attention to detail and ability to quickly learn new procedures.&middot; Able to adapt to changing priorities and demands.&middot; Deadline-driven.&middot; Strong verbal and written communication skills (English and Arabic).&middot; Sound judgment and decision-making skills.&middot; Able to effectively handle sensitive and confidential information.&middot; Information collection and management.&middot; Ability to work effectively as part of a team.&middot; Able to work well under pressure.Language Skills:&middot; Bilingual candidate with excellent oral and written communication skills in English and Arabic.Job Type:&middot; Full-timeHow to Apply:Please use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job form.Also, select the above-mentioned job position and job reference code while completing the form.Job Title: Legal Administrator &ndash; KWT (Bilingual)| Job Code: Legal Administrator &ndash; KWT (Bilingual)Interested candidates please email us your CV: hr@zaleej.comNote: We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.Job Types: Full-time, PermanentLanguage:<ul><li>Arabic (Preferred)</li><li>English (Preferred)</li></ul>Work Location: In person

Legal Administrator

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