real estate legal assistant

Mailbox Smart Services

Job Title: Legal Assistant Location: United Arab Emirates Employment Type: Full-timeJob Summary: We are looking for a Legal Assistant with experience in UAE legal procedures and real estate documentation. The candidate will support lawyers in preparing legal documents, following court procedures, and handling agreements in both Arabic and English.Responsibilities:<ul><li>Follow and handle legal procedures with UAE courts (Dubai, Abu Dhabi, and Federal courts)</li><li>Prepare and review lease agreements and Sale &amp; Purchase Agreements (SPA)</li><li>Draft legal documents and correspondence in Arabic and English</li><li>Assist in preparing amicable settlement agreements between parties</li><li>Keep updated with UAE laws (Civil, Commercial, Real Estate, and Rental laws)</li><li>Coordinate with lawyers, clients, and government authorities when required</li></ul>Requirements:<ul><li>Minimum 4 years experience in a UAE law firm or real estate company</li><li>Good knowledge of UAE court procedures</li><li>Ability to draft legal agreements in Arabic and English</li><li>Knowledge of UAE legal regulations and updates</li><li>Good communication and organizational skills</li></ul>Preferred:<ul><li>Experience dealing with real estate cases and tenancy matters</li><li>Familiarity with UAE government portals and legal systems</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthApplication Question(s):<ul><li>How many years of experience do you have working in a UAE law firm or real estate company?</li><li>Have you prepared amicable settlement agreements before?</li><li>Are you able to draft legal documents in both Arabic and English?</li><li>Can you draft lease agreements and SPA (Sale &amp; Purchase Agreement)?</li><li>Do you have Real Estate Company Exp?</li></ul>

Legal Assistant (Real Estate Company)

A D E PROPERTIES LLC

We are seeking a detail-oriented and proactive Real Estate Administrative Assistant to join our dynamic team. The ideal candidate will play a key role in supporting our sales, operations, managing documentation, and preparing sales documentations with precision and professionalism. Experience working with real estate developers and handling off-plan / primary / secondary market transactions would be an advantage.Key Responsibilities<ul><li>Draft, review, and finalize Sales Documentations.</li><li>Provide administrative support to the real estate team, including scheduling, filing, and correspondence</li><li>Maintain and organize property records, client files, and legal documentation</li><li>Liaise with clients, brokers and legal representatives to ensure smooth transaction processes</li><li>Translate documents and communications between Arabic and English as needed</li><li>Assist in preparing reports, presentations, and marketing materials</li><li>Ensure compliance with UAE real estate regulations and company policies</li></ul>An ideal candidate should be<ul><li>Fluent in English (spoken and written).</li><li>Proven experience in real estate administration, preferably with a developer</li><li>Understanding of Real Estate and property transaction processes</li><li>Excellent organizational and multitasking skills</li><li>Experience in handling CRM system (Bitrix and other)</li><li>Proficient in Microsoft Office Suite and document management systems</li><li>High attention to detail and confidentiality</li></ul>Preferred Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field</li><li>Familiarity with Dubai Land Department procedures and documentation</li><li>Previous experience working with real estate developers or on off-plan projects</li></ul>Job Type: Full-timeJob Type: Full-time

Real Estate Administrative Assistant

Clark Hill PLC

<div><div>Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Birmingham Office. A minimum of 3-5 years of Legal Administrative experience and the ability to work in a team environment is required. Experience supporting corporate, real estate and/or estate planning attorneys is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing probate pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. As a Legal Administrative Assistant, candidates must be able to (i) assist attorneys in drafting and finalizing transaction documents and closing binders; (ii) liaise with clients, lenders, title companies and other parties involved to ensure timely closings; (iii) maintain organized and accessible transactional files for future reference. While this position will assist attorneys in the Corporate, Real Estate or Estate Planning areas, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas of practice.</div>
<div></div><div>The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the Legal Administrative Assistant must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others is a must. Certified Legal Secretary designation is a plus.</div>
<div></div><div><div>Essential Job Functions:</div>
<div></div><ul><li>Provide legal secretarial and administrative (clerical) support to assigned attorneys.</li></ul>
<ul><li>Prepare letters, memos, and other documentation as required.</li></ul>
<ul><li>File documents (electronically or otherwise) with the appropriate agencies.</li></ul>
<ul><li>Docket dates into a central docketing system.</li></ul>
<ul><li>Make travel arrangements.</li></ul>
<ul><li>Prepare expense reimbursement documentation.</li></ul>
<ul><li>Provide documentation, as required, to clients, opposing counsel, and others.</li></ul>
<ul><li>Enter conflict information into the system to run conflict checks for new clients and prepare supporting</li></ul>
 <div>documentation</div>
<ul><li>Maintain an appropriate filing system for all attorney and client work.</li></ul>
<ul><li>Answer incoming phone calls for assigned attorneys and legal assistants unless otherwise directed.</li></ul>
<ul><li>Enter attorney time.</li></ul>
<ul><li>Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or legal</li></ul>
 <div>assistants.</div>
<div></div><div>Minimum Requirements:</div>
<div> </div><ul><li>A minimum of 3-5 years of legal administrative assistant experience.</li></ul>
<ul><li>Excellent computer skills utilizing MS Word, Outlook, and related MS software.</li></ul>
<ul><li>Excellent attention to detail and proofreading skills.</li></ul>
<ul><li>Ability to handle multiple tasks at one time.</li></ul>
<ul><li>Excellent prioritization skills and the ability to manage a high-volume and diverse workload for multiple</li></ul>
 <div>people.</div>
<ul><li>Excellent organizational skills.</li></ul>
<ul><li>Must be self-motivated.</li></ul>
<ul><li>Must be a self-starter.</li></ul>
<ul><li>Must be able to work as part of a team.</li></ul>
<ul><li>Ability to absorb information quickly and adapt to change.</li></ul>
<ul><li>Ability to exercise sound judgment and business acumen when interacting with clients, potential clients,</li></ul>
 <div>guests of the firm, co-workers, and others.</div>
<ul><li>Excellent communication skills, both verbal and written.</li></ul>
<ul><li> High School diploma or GED equivalent required.</li></ul>
<ul><li>Designation as a Certified Legal Secretary is a plus.</li></ul>
</div><div></div><div>The salary range at the time of posting is $55,000-$65,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, an employee assistance program, and a hybrid work schedule after completing a probationary period. .
</div><div></div><div>Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.</div>
<div></div><div>Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.</div></div><div></div>

Legal Administrative Assistant - Corporate/Real Estate

Realtree Properties

Job Description:RealTree Properties is seeking a dynamic and organized individual to join our team as a Real Estate Admin Assistant. This role is integral to ensuring the smooth operations of our real estate transactions and supporting our team of agents. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. If you have a passion for real estate and enjoy administrative responsibilities, we encourage you to apply.Responsibilities:&middot; Provide comprehensive administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and handling correspondence.&middot; Coordinate with developers to manage registration processes and ensure timely completion of required documentation.&middot; Act as the primary point of contact with developers for scheduling project briefings, presentations, and meetings&middot; Maintain and update real estate databases, ensuring accuracy and completeness of client information and property listings.Prepare, review, and process real estate documents including tenancy contracts, Memorandums of Understanding (MOUs), and sales agreements (Contracts A, B, and F)&middot; Prepare and distribute contracts, leases, and other legal documents as required.&middot; Facilitate the closing process by coordinating inspections, appraisals, and title work.&middot; Respond promptly to client inquiries and provide exceptional customer service throughout the buying and selling process.&middot; Assist with general office duties, including answering phones, filing paperwork, and managing office supplies.&middot; Collaborate with team members to ensure efficient workflow and excellent client satisfaction.&middot; Stay informed about industry trends, market conditions, and real estate regulations.Requirements:<ul><li>Bachelor's degree preferred.</li><li>Previous experience in an administrative role, preferably in real estate or a related field.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate software (e.g., MLS systems).</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to multitask and prioritize tasks effectively in a deadline-driven environment.</li><li>Positive attitude, professionalism, and a strong work ethic.</li><li>Knowledge of real estate terminology and practices is a plus.</li><li>Ability to work independently as well as part of a team.</li><li>Real Estate experience at least one year in Dubai</li></ul>Join the RealTree Properties team and become part of a supportive and dynamic work environment where your skills and contributions are valued. Apply today to embark on an exciting career in real estate administration!RealTree Properties is an equal opportunity employer and welcomes candidates from diverse backgrounds.send your CV to saba@realtree.ae or WhatsApp / Call me +971 52 929 2111Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Can you join Immediately? </li><li>Do you have Dubai Real Estate Admin Experience? </li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate - Admin Assistant (Female)

ERA Key Realty Services

<div>We&rsquo;re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You&rsquo;ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!Compensation:
$17 - $20 hourly
Responsibilities:<ul><li>
Assist the real estate team in facilitating local events to foster connection to people in the neighborhood</li>
</ul>
Marketing &amp; Content Creation<ul><li>
Create marketing content for listings, social media, email campaigns, and print materials</li><li>
Assist with listing launches, open house promotions, and property announcements</li><li>
Maintain brand consistency across all marketing materials</li></ul> 
Staging &amp; Property Preparation<ul><li>
Assist with staging homes for sale, including arranging furniture, d&eacute;cor, and accessories</li><li>
Help prepare homes for photography, showings, and open houses</li><li>
Be comfortable moving, lifting, and arranging staging items when needed</li><li>
Attend properties as needed to support staging, showings, inspections, or vendor access</li></ul> 
Administrative &amp; Field Support<ul><li>
Travel to properties to meet vendors, movers, cleaners, or inspectors</li><li>
Support general administrative tasks as needed to keep the business running smoothly</li></ul>
Qualifications:<ul><li>
Communicates well, both verbally and written</li>
<li>Flexible working schedule to accommodate clients on nights and weekends</li>
<li>Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents</li>
<li>Previous experience in the real estate industry
</li></ul><ul><li>Strong organizational and time management skills</li><li>
Creative eye for design, presentation, and marketing</li><li>
Comfortable traveling to homes and working on-site as needed</li><li>
Able to lift and move staging items</li><li>
Tech-savvy and familiar with social media platforms (Canva, Instagram, Facebook, etc., a plus)</li><li>
Real estate experience is a plus, but not required</li><li>
Reliable transportation and a valid driver&rsquo;s license are required</li></ul>
About Company 
ERA Key Realty Services is a Massachusetts-based real estate brokerage serving clients across Massachusetts, New Hampshire, Rhode Island, &amp; Connecticut. We blend local expertise with the strength of a national brand to deliver outstanding results.
We&rsquo;re proudly owned by Hunt Real Estate Corp, a family-owned company based in Buffalo, NY, with over 110 years of industry experience. Our culture is collaborative, relationship-driven, and focused on helping our team grow and succeed.</div>

Real Estate Assistant

Driven Properties

<div>Driven Properties is a premier real estate brokerage firm headquartered in Dubai, UAE. Renowned for our commitment to excellence and client satisfaction, we offer comprehensive real estate solutions tailored to meet the diverse needs of our clients. Our dynamic team of professionals is driven by innovation, collaboration, and a shared passion for achieving outstanding results.
We are currently seeking an experienced and detail-oriented Legal Associate to join our team. In this role, you will provide legal support on a wide range of real estate transactions, regulatory matters, and internal compliance processes across the UAE. You will collaborate closely with various departments to ensure all operations are aligned with legal standards while proactively identifying and mitigating legal risks.
Requirements<ul>
<li>Minimum of 4 years of legal experience, with mandatory experience in UAE real estate law
</li><li>Strong working knowledge of Dubai Land Department (DLD) and RERA regulations (required)
</li><li>Arabic language proficiency is preferred (spoken and written)
</li><li>Provide legal guidance on property acquisitions, sales, leasing, and development projects in the UAE
</li><li>Draft, review, and revise real estate agreements including lease contracts, MOUs, service agreements, and NDAs
</li><li>Conduct legal due diligence for real estate transactions to identify risks and ensure regulatory compliance
</li><li>Advise internal teams on real estate regulations, land use, zoning laws, and property licensing in Dubai and the wider UAE
</li><li>Work cross-functionally with departments such as sales, marketing, operations, and finance to support business goals and ensure compliance
</li><li>Assist in overseeing legal and regulatory compliance, including audits, training, and internal controls
</li><li>Coordinate with external legal advisors and support the resolution of legal disputes or claims when necessary
</li><li>Monitor and communicate updates in UAE real estate laws, RERA regulations, and other relevant legal developments
</li><li>Contribute to the drafting of internal policies, checklists, and documentation to ensure legal consistency and compliance</li>
</ul>Benefits<ul>
<li>Competitive salary.
</li><li>Health insurance and other benefits as per UAE labor law.
</li><li>Opportunities for career growth and development within the organization.
</li><li>Dynamic and collaborative work environment.
</li><li>Contribution to shaping legal strategies and ensuring compliance in a leading real estate brokerage firm in Dubai.
</li></ul>If you are a detail-oriented legal professional with a strong command of UAE real estate law and a proactive approach to compliance, we encourage you to apply for the Legal Associate position at Driven Properties.
Driven Properties is an equal opportunity employer and welcomes applications from individuals of all backgrounds.</div>

Legal Associate - Real Estate

Zennova Realty Reql estate development L.L.C

Job Purpose: Support the Legal Department in providing comprehensive legal assistance to the company&rsquo;s real estate development projects in Dubai and Sharjah. Ensure compliance with UAE laws, company policies, and regulatory requirements. Assist in contract drafting, review, risk management, and coordination with internal teams and government authorities.Key Responsibilities:&middot; Review, and revise contracts and agreements, including:o Lease agreementso Brokerage agreementso Service and supplier contracts&middot; Support the review of transactions and activities to ensure compliance with UAE civil, commercial, and real estate laws (Dubai and Sharjah).&middot; Maintain organized legal records and project documentation, ensuring accurate filing and easy retrieval using Word and Excel.&middot; Assist in dispute resolution, claims, and client complaints in coordination with Senior Legal Counsel.&middot; Conduct basic legal research and summarize relevant laws, regulations, and court rulings.&middot; Prepare official correspondence, notices, and letters to clients, brokers, authorities, and partners.&middot; Assist in corporate filings and interact with government authorities, including Dubai Land Department, Sharjah Real Estate Registration Department, and other relevant entities.&middot; Support due diligence for new projects, acquisitions, and joint ventures.&middot; Track contract deadlines, renewals, and regulatory compliance timelines.&middot; Maintain confidentiality and professional handling of all company legal matters.&middot; Work with Dubai Courts and UAE Federal Courts systems to support filings, case tracking, and legal procedures.Qualifications &amp; Experience:&middot; Bachelor&rsquo;s degree in law (LLB) from a recognized university.&middot; 1&ndash;3 years of relevant legal experience, preferably in real estate, construction, or corporate law.&middot; Fluent in Arabic and advanced proficiency in English.&middot; Strong knowledge of UAE civil, commercial, and real estate laws.&middot; Familiarity with Dubai and Sharjah real estate registration procedures is a plus.&middot; Strong drafting, organizational, and communication skills in English; fluency in Arabic is highly advantageous.&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook).Skills &amp; Competencies:&middot; High attention to detail and strong analytical skills.&middot; Ability to work under supervision and as part of a team.&middot; Excellent organizational and time-management skills.&middot; Ability to handle confidential information responsibly.&middot; Basic negotiation and problem-solving skills.&middot; Strong ability to organize, maintain, and track legal files and documentation accurately.&middot; Familiarity with court systems and procedures in Dubai and UAE Federal Courts.Job Type: Full-time

Legal Associate or Paralegal – Real Estate Development

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