real estate office manager

city sky line suites inc

Job Summary We are seeking an energetic and detail-oriented Real Estate Manager to lead our property portfolio with enthusiasm and precision. In this pivotal role, you will oversee property operations, leasing activities, and tenant relations, ensuring each property meets regulatory standards and operational excellence. Your proactive approach will drive customer satisfaction, optimize revenue streams, and Houslocal landlord-tenant laws. The ideal candidate will possess a strong background in property management, leasing, and administrative functions, bringing a vibrant energy to our team while maintaining meticulous attention to detail.Responsibilities<ul><li>Manage day-to-day operations of multiple properties, including leasing, maintenance coordination, and tenant relations.</li><li>Oversee property leasing processes from marketing to lease signing, utilizing tools like quick books</li><li>Develop and maintain positive relationships with tenants, vendors, and contractors through excellent customer service and effective conflict management.</li><li>Conduct regular property inspections to monitor maintenance needs, safety standards, and facilities management requirements using CMMS systems.</li><li>Negotiate lease agreements and contracts with prospective tenants while upselling additional services or amenities to maximize revenue.</li><li>Maintain accurate filing systems, legal documentation, and administrative records related to property management activities</li><li>Utilize office experience skills such as phone etiquette and customer relationship management to address tenant inquiries promptly.</li><li>Support property maintenance initiatives by coordinating repairs and overseeing facilities management efforts efficiently.Experience</li><li>Proven experience in property management or real estate administration with a focus on residential</li><li>Hands-on experience with Yardi, OneSite or similar property management software platforms. must know QB</li><li>.</li><li>Office experience that includes data entry, filing systems, conflict resolution, and customer service excellence.</li><li>Ability to manage multiple priorities efficiently in a fast-paced environment while maintaining attention to detail.</li><li>Excellent communication skills coupled with professional phone etiquette for engaging with tenants, vendors, and team members. Join us in shaping vibrant communities by managing properties with passion! We&rsquo;re committed to supporting your growth through comprehensive training opportunities and a dynamic work environment that values your energy and expertise.</li></ul>Job Type: Part-timePay: $35.00 - $55.00 per hourBenefits:<ul><li>Health insurance</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>REAL ESTATE: 5 years (Required)</li></ul>Location:<ul><li>New York, NY 10017 (Preferred)</li></ul>Work Location: In person

Real Estate Manager

sasa-real-estate

Real Estate Admin Officer (Brokerage)Location: Business Bay, Dubai Job Type: Full-Time, Permanent Company: SASA Real EstateAbout UsSASA Real Estate is a growing real estate brokerage specializing in Dubai&rsquo;s off-plan and ready properties. We are looking for a skilled and experienced Admin Officer to support our sales team, streamline documentation, and ensure smooth operations across all departments.Role OverviewWe are hiring an experienced Real Estate Admin Officer with a strong background in Dubai&rsquo;s off-plan market, developer coordination, and RERA/DLD procedures. This role requires excellent organizational skills, attention to detail, strong follow-up abilities, and hands-on experience managing real estate transactions.Key ResponsibilitiesOff-Plan Project Coordination (Dubai Focused)<ul><li>Coordinate with major Dubai developers for updated project information, availability, pricing, and booking procedures.</li><li>Handle all RERA documents (Form A, Form B, Form F).</li><li>Assist with Dubai Land Department (DLD) processes and online submissions.</li><li>Maintain updated project brochures, price lists, payment plans, and marketing materials.</li></ul>Administrative &amp; Sales Support<ul><li>Manage client documentation, KYC forms, booking forms, and follow-up processes.</li><li>Support agents with reservation forms, unit selection sheets, and all required paperwork.</li><li>Update CRM systems, lead trackers, deal pipelines, and client records.</li><li>Schedule appointments, meetings, property tours, and presentations.</li><li>Handle daily office operations: emails, calls, filing, data entry, and office coordination.</li></ul>Customer Service<ul><li>Respond promptly to client inquiries and provide accurate information.</li><li>Assist with payment coordination, booking confirmations, and developer communication.</li></ul>Requirements<ul><li>3&ndash;5 years of admin experience in Dubai&rsquo;s real estate market (off-plan experience preferred).</li><li>Strong knowledge of RERA, DLD, and real estate documentation procedures.</li><li>Proficient in MS Office, CRM systems, and digital documentation.</li><li>Excellent communication, organization, and follow-up skills.</li><li>Ability to work in a fast-paced real estate environment.</li></ul>Preferred Skills &amp; Attributes<ul><li>Detail-oriented, professional, and proactive.</li><li>Strong understanding of Dubai&rsquo;s off-plan market and developer processes.</li><li>Team player with strong time-management abilities.</li></ul>How to ApplyIf you meet the above requirements and want to grow with a dynamic real estate company in Dubai, apply now with your updated CV.Job Types: Full-time, PermanentWork Location: In person

Admin Officer – Real Estate (Off-Plan Market) | SASA Real Estate | Dubai

Watson Realty Corp

Overview The Agent Concierge serves as the central in-office support resource for real estate agents, focusing on marketing, technology, business development and relationship building. This person empowers agents with tools, resources and personalized support to assist them to operate at their highest level and deliver exceptional client experiences. This position will support multiple offices in the Mt Dora and Heathrow area.Responsibilities:<ul><li>Act as the first point of contact for agent support within the office(s)</li><li>Assist agents in all aspects of onboarding</li><li>Provide day-to-day assistance with technology platforms</li><li>Offer one-on-one coaching on office tools and systems to help agents streamline workflows</li><li>Support agents with marketing requests such as flyers, postcards, social media graphics, and digital signage</li><li>Train agents to use Watson's marketing tools and CRM to nurture leads and maintain strong client relationships</li><li>Assist with open house/event promotions and community engagement marketing inititiaves</li><li>Coordinate with Marketing Dept to ensure office-level campaigns and initiatives are executed consistently</li><li>Maintain the smooth day-to-day flow of office functions, including supplies, scheduling and vendor coordination</li><li>Process office invoices and provide general support to the office leadership team</li></ul>Qualifications<ul><li>Excellent Customer Service, in person, phone and written</li><li>Proficient in Technology; Real Estate systems such as MLS, ProLink+, etc are preferred</li><li>Skilled in managing multiple requests, deadline sna d priorities</li><li>Familiarity with social media, digital marketing and design platforms such as Canva, etc.</li><li>Prior Real Estate office experience and knowledge of industry preferred.</li></ul>This role is perfect for motivated individuals eager to grow their administrative role. Join us to be part of an engaging environment where your skills make a meaningful impact every day!Resume's only accepted via Indeed and not at individual offices.Pay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Real Estate Office Concierge

Profile Group Properties LLC

We are Real Estate Company based in Abu Dhabi, looking to hire Admin Portal Specialist to join team. As a Real Estate Admin Portal Specialist, you will play a crucial role in providing exceptional support in marketing the property through any channels.<ul><li>Create, update, and manage property listings on Property Finder, Bayut, Dubizzle and other relevant portals.</li><li>Ensure all listings are accurate, complete, and adhere to platform guidelines.</li><li>Monitor and manage listing credits, including purchasing additional credits or premium placements as needed.</li><li>Track and reconcile costs associated with portal listings, ensuring adherence to the budget.</li><li>Generate and analyze performance reports for listings to assess engagement and effectiveness.</li><li>Use data insights to recommend improvements for listing visibility and performance.</li><li>Verify the accuracy of listing information and ensure compliance with portal regulations.</li><li>Promptly address any issues or discrepancies with listings.</li><li>Collaborate with real estate agents, brokers, and other team members to gather and verify property information.</li></ul>Requirements:<ul><li>Proven experience in real estate or a similar role, with experience in managing Various Portals</li><li>Full knowledge of using the computer such as Microsoft office etc.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficiency in Microsoft Office Suite and familiarity with real estate management software / CRM</li><li>Ability to work independently and as part of a team.</li></ul>Benefits:- Basic salary-Visa &amp; Medical Insurance will be provided by the company.Application Process:To be part of the future of Profile Group Properties and to create a significant impact in the industry, we invite you to contact us. Please submit your updated CV to [hr@profilegroup.ae] or via WhatsApp at [+971 50 751 4410]. Only shortlisted candidates will be contacted for further evaluation.Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Real Estate Portal Admin

Specialty Design+Build

Specialty Real Estate Group is looking for a Client Experience Manager to join our team.About the Role:We are a top producing real estate brokerage firm looking for someone with experience in wow'ing clients: high end retail, event planning, to name a few.Core Responsibilities:Database Nurture Manage CRM, execute automated and manual touchpoints, ensure every past client receives 8&ndash;12 touches per yearClient CommunicationSend closing gifts, birthday/anniversary notes, market updates, client appreciation eventsReferral Generation Proactively ask for referrals, track referral sources, create systems to generate repeat businessReview Management Manage Google, Zillow, and social reviews&mdash;solicit, respond, and leverageClient Onboarding Welcome new clients, set expectations, deliver client guidesOffboarding &amp; Follow-Up Post-closing follow-up, check-ins at 30/60/90 days, long-term nurtureEvent Coordination Plan client appreciation events, open house staffing, community presenceVendor Coordination Manage relationships with preferred vendors (inspectors, lenders, contractors) for client referralsWhat We Offer:Flexible schedule with remote work options. Competitive hourly rate commensurate with experience. Opportunity to grow into a full-time position. Supportive work environment with ongoing training.Job Types: Part-time, ContractPay: $25.00 - $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Experience:<ul><li>Bookkeeping: 1 year (Preferred)</li></ul>Work Location: Hybrid remote in Kirkland, WA 98033

Real Estate Brokerage Client Experience Manager

Healthpeak Properties, Inc.

<div>
 
 
 Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nation-wide, fully integrated Real Estate Investment Trust (REIT), and a proud S&amp;P 500 company. Together we build, own and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.
 
 
 
 
 
 
 
 
 POSITION RESPONSIBILITIES
 
 
 
 
 
 The Real Estate Administrator is responsible to assist in directing and coordinating activities of on-site and offsite Life Science/Lab/office. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:
 
 
 
 
 <ul>
 <li>
 
 
 Answer management phones and assist with tenant needs
 
 
 </li>
 <li>
 
 
 Respond to inquiries by providing routine information and/or taking and delivering messages
 
 
 </li>
 <li>
 
 
 Prepare and distribute correspondence
 
 
 </li>
 <li>
 
 
 Process incoming and outgoing mail
 
 
 </li>
 <li>
 
 
 Assist with meeting, event and other scheduling and coordination
 
 
 </li>
 <li>
 
 
 Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
 
 
 </li>
 <li>
 
 
 Assist with publication and distribution of tenant newsletter, maintenance of property website
 
 
 </li>
 <li>
 
 
 Maintain inventory of office supplies and property staff directory
 
 
 </li>
 <li>
 
 
 Maintain accurate and up to date tenant, team and vendor contact lists
 
 
 </li>
 <li>
 
 
 Maintain compliant certificates of insurance for tenants and vendors
 
 
 </li>
 <li>
 
 
 Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
 
 
 </li>
 <li>
 
 
 Coordinate tenant survey process, including annual action plan implementation
 
 
 </li>
 <li>
 
 
 Assist team with vendor coordination as requested or assigned
 
 
 </li>
 <li>
 
 
 Assist with preparing and administering service agreements
 
 
 </li>
 <li>
 
 
 Establish and maintain good record keeping and filing systems for tenant, vendor and property files
 
 
 </li>
 <li>
 
 
 Responsible for accounts payable, accounts receivable and reporting at the property level
 
 
 </li>
 <li>
 
 
 Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
 
 
 </li>
 <li>
 
 
 Track invoices to ensure vendors are submitting timely
 
 
 </li>
 <li>
 
 
 &nbsp;Prepare and distribute Tenant billings
 
 
 </li>
 <li>
 
 
 Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
 
 
 </li>
 <li>
 
 
 Assist with budget preparation as requested
 
 
 </li>
 <li>
 
 
 Competitive benefit package and pay rate commensurate with experience: $36.06 - $40.87/hour
 
 
 
 </li>
 </ul>
 
 
 
 
 POSITION REQUIREMENTS
 
 
 
 
 <ul>
 <li>
 
 
 High school diploma or GED required, associate or bachelor&rsquo;s degree preferred
 
 
 </li>
 <li>
 
 
 Possess professional demeanor and excellent interpersonal and customer service skills
 
 
 </li>
 <li>
 
 
 Previous professional exposure to commercial property management
 
 
 </li>
 <li>
 
 
 Knowledge of real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
 
 
 </li>
 <li>
 
 
 Have access to reliable transportation
 
 
 </li>
 <li>
 
 
 Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
 
 
 </li>
 <li>
 
 
 Experience with&nbsp;Yardi software is helpful
 
 
 </li>
 <li>
 
 
 Excellent communication skills, both verbal and written
 
 
 </li>
 <li>
 
 
 Ability to work independently
 
 
 </li>
 <li>
 
 
 Able to prioritize tasks and projects and thrive in a fast-paced environment
 
 
 </li>
 <li>
 
 
 On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
 
 
 </li>
 </ul>
</div>

Real Estate Administrator

Al-Futtaim

<div>Job Requisition ID: 176909
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The Assistant Manager &ndash; Service Charge &amp; Cost Allocation is the end-to-end owner of service charge governance, cost allocation integrity, and recoverability across Cairo Festival City&rsquo;s residential, commercial, and retail (mall) assets.

The role has full accountability for designing and implementing the service charge framework from scratch, ensuring best-in-class practice in Egypt, compliance with local regulations, contractual requirements, and Al-Futtaim governance standards.

As the subject-matter expert on service charge economics, the role ensures that operating costs, shared services, intercompany allocations, and qualifying Capex are accurately classified, transparently allocated, fully substantiated, and appropriately funded through service charge collections and reserves.

The position partners closely with Asset Management, Property Management, Credit Control, Legal, Development, Shared Services Finance, Regional Finance, Internal Audit, and External Audit, acting as the single point of accountability for service charge accuracy, auditability, and dispute resolution

What you will do:

Service Charge Framework &amp; Governance
<ul>
<li>Design, implement, and govern the end-to-end service charge framework across residential, commercial, and retail assets.</li>
<li>Establish service charge policies, methodologies, and allocation principles in line with regulations, contractual terms, and market best practices.</li>
<li>Define and enforce cost classification (service charge vs. company expense vs. Capex).</li>
<li>Act as the key point of contact for all service charge governance matters.</li>
</ul>
Cost Allocation &amp; Recoverability
<ul>
<li>Ensure accurate and transparent allocation of service charge expenses across assets, buildings, and units.</li>
<li>Review and validate shared services, regional, and intercompany cost allocations.</li>
<li>Ensure all allocated costs are appropriate, recoverable, and contractually compliant.</li>
</ul>
Capex, Reserves &amp; Maintenance Deposits
<ul>
<li>Oversee Capex-related allocations within the service charge framework.</li>
<li>Ensure proper reserve planning and management of maintenance deposits.</li>
</ul>
Collections &amp; Dispute Resolution
<ul>
<li>Collaborate with Credit Control to support collections and improve recovery rates.</li>
<li>Support the resolution of tenant and customer disputes through clear and well-supported reconciliations.</li>
</ul>
Business Partnering &amp; Advisory
<ul>
<li>Review and classify business costs appropriately (service charge, company expense, or Capex).</li>
<li>Act as a finance partner to Asset Management, Property Management, and Finance teams, providing guidance on service charge strategy and risks.</li>
</ul>
Intercompany Reconciliations &amp; Governance
<ul>
<li>Manage and oversee intercompany reconciliations across local and international entities.</li>
<li>Ensure timely settlement of intercompany balances in line with agreed terms.</li>
<li>Implement and maintain controls to ensure accuracy, completeness, and compliance with group policies.</li>
<li>Liaise with relevant stakeholders to resolve discrepancies and ensure proper documentation and approvals.</li>
</ul>
Required Skills to be successful:
<ul>
<li>Minimum 5-7+ years of finance experience, with significant exposure to real estate service charges, property management, or facilities management.</li>
<li>Proven experience setting up service charge processes from scratch in a complex, multi-asset environment.</li>
</ul>
What equips you for the role:
<ul>
<li>Bachelor&rsquo;s degree in Accounting, Finance, or Commerce.</li>
<li>Professional qualification (ACCA, CPA, CA, CMA, CIMA) is preferred.</li>
<li>Strong knowledge of service charge accounting, cost allocation methodologies, and Egyptian real estate regulations.</li></ul> 
About Al-Futtaim Group Real Estate 
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years. 
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us. 
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.</div>

Assistant Manager - Controlling I Real Estate I Finance

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