real estate office manager

REALCO CAPITAL

Reports To: Sales ManagerJob Summary:The Real Estate Admin Executive is responsible for providing administrative support to the real estate team, ensuring smooth office operations, and assisting in the management of property documentation, client communications, and internal processes.Key Responsibilities:<ul><li>Administrative Support</li><li>Manage incoming calls, emails, and correspondence for the real estate team.</li><li>Maintain office filing systems, both physical and digital.</li><li>Prepare reports, presentations, and property documentation as required.</li><li>Property Documentation &amp; Compliance</li><li>Assist in preparing tenancy agreements, contracts, and other legal documents.</li><li>Ensure proper filing and tracking of property documents.</li><li>Coordinate with regulatory authorities to maintain compliance.</li><li>Client &amp; Stakeholder Coordination</li><li>Serve as the first point of contact for clients and vendors.</li><li>Schedule appointments, property viewings, and meetings.</li><li>Maintain accurate records of client interactions and follow-ups.</li><li>Database &amp; Records Management</li><li>Update property listings, client databases, and CRM systems.</li><li>Track lease renewals, payment schedules, and property maintenance requests.</li><li>Office Operations &amp; Support</li><li>Assist with office inventory management and procurement of supplies.</li><li>Support the real estate team in day-to-day operational tasks.</li><li>Coordinate with other departments to ensure smooth workflow.</li></ul>Qualifications &amp; Skills:<ul><li>Minimum Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>1&ndash;3 years of experience in real estate administration or office management.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficient in Microsoft Office and real estate CRM software.</li><li>Ability to multitask, prioritize, and meet deadlines.</li><li>Attention to detail and high level of integrity in handling confidential information.</li></ul>Working Conditions:<ul><li>Full-time, office-based role.</li><li>Occasional extended hours may be required to meet deadlines or support events.</li></ul>Job Type: Full-timePay: AED3,000.00 per month

Real Estate Admin Executive

Azya Consulting FZ LLE

Our client is a premier real estate brokerage firm based in Dubai, UAE, specializing in residential, commercial, and luxury property sales and leasing. With strong ties to leading developers and an extensive portfolio of off-plan and ready properties, they cater to both local and international clients seeking exceptional investment opportunities in the UAE&rsquo;s dynamic real estate market.Position SummaryThe Real Estate Broker Manager will oversee the daily operations of the brokerage, manage a team of brokers/agents, drive sales performance, ensure compliance with industry regulations, and foster strong client relationships. This role requires a combination of leadership, market knowledge, and business development expertise to grow the company&rsquo;s market share.Key Responsibilities1. Team Leadership &amp; Management<ul><li>Recruit, train, and mentor real estate brokers and agents.</li><li>Set clear performance goals and monitor KPIs for the sales team.</li><li>Conduct regular performance reviews, provide feedback, and implement training programs.</li></ul>2. Business Development<ul><li>Develop and execute strategies to increase property listings and sales transactions.</li><li>Identify and cultivate relationships with property owners, investors, and developers.</li><li>Lead marketing initiatives to promote the company&rsquo;s properties and brand.</li></ul>3. Operations &amp; Compliance<ul><li>Ensure all transactions adhere to local real estate laws and regulations.</li><li>Maintain up-to-date records of listings, sales, and client communications.</li><li>Oversee contracts, agreements, and other documentation for accuracy and compliance.</li></ul>4. Market Analysis &amp; Strategy<ul><li>Monitor real estate market trends, competitor activity, and client preferences.</li><li>Provide management with reports and insights to support strategic decisions.</li><li>Adjust sales and marketing strategies in response to market shifts.</li></ul>5. Client Relations<ul><li>Oversee the resolution of client issues and ensure customer satisfaction.</li><li>Represent the company at networking events, exhibitions, and industry meetings.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred).</li><li>5+ years of real estate experience, with at least 2 years in a managerial role in UAE in brokerage company.</li><li>Strong leadership, negotiation and communication skills.</li><li>Proven track record in meeting sales targets and expanding market share.</li><li>Solid understanding of real estate laws, procedures, and documentation.</li><li>Proficient in CRM systems and MS Office Suite.</li></ul>Job Type: Full-timePay: From AED12,000.00 per month

Real Estate Broker Manager

Ternuras & Encantos unip Lda

Job descriptionAbout Prima LuxuryPrima Luxury is a premier boutique real estate firm specializing in Dubai's most exclusive properties. We pride ourselves on our client-centric approach, deep market expertise, and a culture of excellence. Our dynamic team is dedicated to delivering unparalleled service, and we are looking for a new member to be the operational heart of our company.About the RoleWe are seeking a highly organized, proactive, and experienced Office Manager to become the central part of our operations. This is not a traditional administrative role; you will be the link between all the teams. Reporting directly to the Sales Director, you will have full ownership of the administrative, contractual, and financial processes that drive our business.The ideal candidate is a natural leader with a deep understanding of the real estate market, who will be the go-to person in the office.Key Responsibilities<ul><li>Oversee all daily office operations and serve as the primary point of contact for all internal and external administrative inquiries.</li><li>Implement and maintain office policies, procedures, and systems to improve efficiency and workflow.</li><li>Maintain an up-to-date calendar of all key meetings, deal deadlines, and company events.</li><li>Act as the central coordinator for all property transactions from initial agreement to final transfer and work directly with sales agents to gather all necessary documentation for listings and deals, ensuring files are complete and compliant.</li><li>Manage and process office expenses, and prepare expense reports.</li><li>Prepare regular operational and financial summaries for the Sales Director.</li><li>Manage and lead the back-office team</li><li>Foster a collaborative and positive team culture.</li></ul>Qualifications &amp; Experience<ul><li>A minimum of 2-3 years of experience in a managerial or supervisory operational role within the real estate industry is essential.</li><li>Possess knowledge and understanding of the real estate processes, RERA regulations, etc. Should be familiar with standard property related documentation.</li><li>Proven experience leading a team. You are a confident manager who can motivate others.</li><li>Attention to detail and ability to multitask, prioritize, and manage time effectively.</li><li>Excellent communication and interpersonal skills.</li><li>Fluent in English is mandatory.</li></ul>What We Offer:<ul><li>A competitive salary and benefits package.</li><li>The opportunity to be an integral part of a growing boutique advisory firm.</li><li>A supportive, professional, and dynamic work environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your expected salary (in AED)?</li></ul>

Office Manager

Abul Hashem Group

Job Title: Real Estate Manager Location: Abu Dhabi Job Type: Full-time Salary: AED 4,000 &ndash; 7,000Job Summary: We are seeking an experienced and motivated Real Estate Manager to oversee the operations and management of our property. The ideal candidate will have strong leadership skills, excellent communication abilities, and an in-depth understanding of real estate operations to ensure optimal occupancy, profitability, and client satisfaction.Key Responsibilities:<ul><li>Manage and oversee daily operations of commercial properties.</li><li>Coordinate tenant relations, lease agreements, and rent collection.</li><li>Supervise property maintenance, repairs, and vendor management.</li><li>Develop and implement strategies to maximize occupancy and profitability.</li><li>Handle tenant complaints and resolve issues promptly.</li><li>Prepare and manage property budgets, financial reports, and expense control.</li><li>Ensure compliance with local real estate laws, regulations, and company policies.</li><li>Collaborate with marketing and sales teams to promote properties.</li><li>Conduct property inspections and oversee renovations or improvements.</li><li>Maintain accurate records and documentation.</li><li>Manage accounts receivable and payable related to properties.</li><li>Liaise with legal advisors to handle disputes and regulatory matters.</li><li>Maintain and update reports for management review.</li></ul>Qualifications:<ul><li>Proven experience as a Real Estate Manager or in property management.</li><li>Strong knowledge of UAE real estate laws and market trends.</li><li>Excellent organizational and leadership skills.</li><li>Exceptional communication and negotiation abilities.</li><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving skills and attention to detail.</li></ul>How to Apply: Interested candidates may send their updated CV to hr@abulhahsemgroup.com with the subject line &ldquo;Application &ndash; Real Estate Manager&rdquo;.Job Types: Full-time, PermanentPay: AED4,000.00 - AED7,000.00 per monthExperience:<ul><li>Real Estate Manager: 2 years (Preferred)</li></ul>

Real Estate Manager

Metropolitan Premium Properties

Job Title: Real Estate ManagerLocation: Abu Dhabi, United Arab Emirates Company: Metropolitan Capital Real EstateAbout Metropolitan Capital Real EstateMetropolitan Capital Real Estate is a leading property brokerage firm in the UAE, known for its premium listings, international reach, and commitment to excellence. With a strong presence in Abu Dhabi, we specialize in residential and commercial property sales, leasing, and investment advisory services. We are seeking a strategic and experienced Real Estate Manager to lead operations and drive growth.Role OverviewThe Real Estate Manager will oversee the daily operations of the sales and leasing teams, ensure compliance with regulatory standards, and develop strategies to expand market share. This role requires strong leadership, deep market knowledge, and the ability to manage both people and performance in a fast-paced, client-focused environment.Key Responsibilities<ul><li>Lead and manage sales and leasing teams to achieve revenue and performance targets</li><li>Develop and implement business strategies to grow the company&rsquo;s market presence</li><li>Monitor team KPIs and provide coaching, training, and performance reviews</li><li>Oversee property transactions to ensure legal compliance and service excellence</li><li>Build and maintain relationships with developers, investors, and key stakeholders</li><li>Analyze market trends and adjust strategies to remain competitive</li><li>Collaborate with marketing and operations teams to optimize lead generation and conversion</li><li>Ensure accurate reporting and documentation across all business activities</li></ul>Qualifications and Skills<ul><li>Minimum 5&ndash;7 years of experience in real estate, with at least 3 years in a managerial role</li><li>Strong understanding of the Abu Dhabi property market and regulatory environment</li><li>Proven leadership and team management skills</li><li>Excellent communication, negotiation, and interpersonal abilities</li><li>Fluency in English is required; proficiency in European or Russian languages is preferred</li><li>Familiarity with CRM systems and property listing platforms</li><li>RERA certification or willingness to obtain it</li><li>Valid UAE driving license and access to a vehicle</li></ul>What We Offer<ul><li>Competitive salary and performance-based incentives</li><li>Leadership role in a high-growth, internationally recognized firm</li><li>Access to exclusive property listings and marketing resources</li><li>Professional development and executive-level training</li><li>Collaborative and multicultural team environment</li><li>Modern office facilities in central Abu Dhabi</li></ul>Job Type: Full-time

Boli Real Estate Auction LLC

About Us:BOLI Real Estate Auction LLC property portal revolutionizing the real estate industry by connecting buyers and sellers with the best properties and real estate professionals. We leverage technology to make property transactions seamless, efficient, and transparent.Job Overview:As a Real Estate Administrator, your key role is supporting the operational and administrative needs of our company. You will ensure the smooth functioning of daily tasks, including document management, client communication, and coordination among agents, clients, and other stakeholders. The role often involves multitasking, attention to detail, and knowledge of real estate procedures and regulations.Responsibilities:Assist in coordinating real estate transactions, including property sales, purchases, and rentals.Contract Management: Prepare contracts, agreements, and addendums (Forms A, B, F, I), draft contracts and addendums, MOU, NDAs, and more.Property Listings: Upload and update property listings on Boli&rsquo;s website. Ensure accuracy of property details, including descriptions, photos, and pricing. Monitor listing performance and implement strategies to increase visibility.Compliance &amp; Registrations: Handle registrations with developers and other authorities, including Trakheesi permits and RERA compliance.Administrative Support: <ul><li>Manage and maintain records, files, and documents related to property listings, transactions, and contracts.</li><li>Prepare and process real estate documents, such as purchase agreements, lease agreements, and disclosure forms.</li><li>Ensure all documentation complies with local real estate regulations.</li></ul>Requirements:<ul><li>Minimum 2 years of UAE Real Estate Admin experience, managing and co-ordinating key administrative tasks</li><li>Strong knowledge of real estate industry practices and regulations.</li><li>Excellent interpersonal and communication skills</li><li>Ability to prioritize, multitask, and manage time effectively.</li><li>Exceptional attention to detail and organizational skills.</li><li>Proficiency in Microsoft Office applications.</li><li>Immediate joiners preferred</li></ul>Why Join Us?<ul><li>Be part of a fast-growing PropTech company reshaping the real estate industry.</li><li>Work in a dynamic and innovative environment with growth opportunities.</li><li>Competitive salary and benefits package.</li></ul>Job Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Deadline: 26/03/2025

Real Estate Administrator

NOVEL INSIGHT PROPERTY

The Role
 This role will be responsible for managing administrative tasks, coordinating with clients and agents and ensuring that all documentation and processes are handled efficiently and accurately. As a Real Estate Administrator, you will play a crucial role in maintaining the smooth functioning of the office, supporting sales and leasing activities and providing excellent customer service to clients and stakeholders. If you are proactive, reliable and passionate about supporting a dynamic real estate team, we encourage you to apply for this rewarding position. • Manage and organize real estate documents and files • Process contracts, leases, and other real estate documents • Ensure compliance with legal and regulatory requirements • Coordinate appointments, showings, and meetings for agents • Maintain and update property listings and databases • Assist with marketing materials and online property postings • Handle client inquiries and provide excellent customer service • Order and manage office supplies and equipment • Support agents with administrative tasks and reporting • Liaise with vendors, clients, and service providers
 
Requirements
 <ul>
<li>Bachelor’s degree preferred but at least High school diploma or equivalent is essential. • Total experience of 5 yrs with a prior experience in real estate administration of around 2-3 years is essential. • Strong organizational multitasking and analytical abilities with the tenacity to work under pressure in a fast-paced environment. • Excellent written and verbal communication skills. • Proficiency with Microsoft Office and real estate management software. • Attention to detail and accuracy in documentation. • Ability to work independently and as part of a team. • Knowledge of Real Estate processes and terminology. • Customer service orientation and the ability to handle confidential information with discretion.</li>
</ul>
About the company
 Novel Insight Property (NIP Realty) is a Dubai-based real estate brokerage firm committed to redefining excellence in property investment and lifestyle living. We specialize in curating high-value real estate opportunities across Dubais most sought-after destinations, with a focus on luxury, sustainability, and long-term investment growth.

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