real estate office manager

Azya Consulting FZ LLE

Position OverviewThe Real Estate Broker Manager will oversee daily brokerage operations, lead and develop a team of brokers/agents, and drive overall sales performance. This role requires strong leadership, deep market knowledge, and proven business development expertise to ensure compliance with industry regulations, build lasting client relationships, and expand the company&rsquo;s market share.Key Responsibilities1. Team Leadership &amp; Development<ul><li>Recruit, train, and mentor brokers and agents to achieve professional growth and performance excellence.</li><li>Set clear objectives, monitor KPIs, and provide ongoing coaching and support.</li><li>Conduct performance reviews and implement targeted training initiatives to elevate skills and productivity.</li></ul>2. Business Development<ul><li>Develop and implement strategies to grow listings and transaction volumes.</li><li>Build and maintain strong relationships with property owners, investors, and developers.</li><li>Lead marketing and promotional activities to strengthen brand presence and showcase the property portfolio.</li></ul>3. Operations &amp; Compliance<ul><li>Ensure all transactions strictly adhere to UAE real estate laws and RERA regulations.</li><li>Review and oversee contracts, agreements, and documentation for accuracy and compliance.</li><li>Maintain accurate and up-to-date records of listings, sales, and client interactions.</li></ul>4. Market Strategy &amp; Analysis<ul><li>Monitor real estate market trends, competitor activity, and customer preferences.</li><li>Provide detailed insights and reports to support executive decision-making.</li><li>Adjust business development and marketing strategies in line with market dynamics.</li></ul>5. Client Relations<ul><li>Supervise client issue resolution to maintain exceptional satisfaction and trust.</li><li>Represent the company at industry events, networking functions, and exhibitions to enhance visibility and reputation.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field (preferred).</li><li>Minimum of 5 years of real estate experience, including at least 2 years in a managerial role within a UAE brokerage.</li><li>Strong leadership, negotiation, and communication skills.</li><li>Proven track record of achieving sales targets and increasing market share.</li><li>In-depth knowledge of UAE real estate laws, regulations, and documentation processes.</li><li>Proficiency in CRM systems and the Microsoft Office Suite.</li></ul>Job Type: Full-timePay: From AED8,000.00 per month

Real Estate Broker Manager

Affordable

Job Description: Real Estate Manager &ndash; Portfolio $30&ndash;40 MillionPosition Overview:We are seeking an experienced and results-driven Real Estate Manager with 7&ndash;8 years of proven success in managing diverse real estate assets valued between $30&ndash;40 million. The ideal candidate will possess strong operational, financial, and strategic skills, with a core focus on network building, stakeholder engagement, and business development within the real estate sector.Key Responsibilities:Portfolio Management<ul><li>Oversee a real estate portfolio valued at $30&ndash;40 million, including residential, commercial, and mixed-use properties.</li><li>Ensure optimal asset performance, occupancy, and ROI through proactive leasing, maintenance, and capital improvement strategies.</li><li>Conduct regular market analysis to assess risks, opportunities, and asset positioning.</li></ul>Network Development &amp; Relationship Management<ul><li>Build and maintain a strong network of investors, property owners, developers, brokers, agents, and local government officials.</li><li>Act as the primary liaison between stakeholders, ensuring clear communication and mutually beneficial outcomes.</li><li>Attend and represent the company at industry events, networking functions, and real estate forums to expand connections and business opportunities.</li><li>Leverage professional relationships to source new deals, partnerships, and investment opportunities.</li></ul>Business Development<ul><li>Identify and pursue new investment and acquisition opportunities aligned with company goals.</li><li>Collaborate with legal, finance, and project management teams during due diligence and negotiations.</li><li>Develop strategic partnerships to support long-term growth.</li></ul>Financial Oversight<ul><li>Prepare and manage budgets, forecasts, and financial reports related to portfolio performance.</li><li>Monitor rent collections, lease agreements, and capital expenditure plans.</li></ul>Team &amp; Vendor Coordination<ul><li>Supervise on-site property management teams, vendors, and service providers to ensure high-quality service delivery.</li><li>Negotiate contracts and service agreements to improve cost-efficiency.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Real Estate, Business, Finance, or related field. (Master&rsquo;s degree preferred.)</li><li>7&ndash;8 years of experience in real estate asset or property management.</li><li>Proven ability to manage portfolios of $30M&ndash;$40M+.</li><li>Strong professional network within the real estate and investment sectors.</li><li>Excellent negotiation, communication, and leadership skills.</li><li>Proficient in real estate software and financial modeling.</li></ul>Job Types: Full-time, Permanent

Real Estate Manager

Absolute Barbecues

A Real Estate Administrator's job revolves around providing comprehensive administrative support to a real estate office or team, ensuring smooth operations and efficient workflow. This includes managing documents, coordinating appointments, maintaining listings, and handling client inquiries.Responsibilities <ul><li>Manage and organize real estate documents and files</li><li>Coordinate appointments, showings, and meetings for agents</li><li>Maintain and update property listings and databases</li><li>Assist with marketing materials and online property postings</li><li>Handle client inquiries and provide excellent customer service</li><li>Ensure compliance with legal and regulatory requirements</li><li>Process contracts, leases, and other real estate documents</li><li>Order and manage office supplies and equipment</li><li>Support agents with administrative tasks and reporting</li><li>Liaise with vendors, clients, and service providers</li><li>Prepare documents for Sales/invoices (forms for Land dept)</li><li>Prepare and executive approvals for advertisements from land department</li></ul>Requirements <ul><li>High school diploma or equivalent; associate&rsquo;s or bachelor&rsquo;s degree preferred</li><li>Previous experience in real estate administration or office management</li><li>Strong organizational and multitasking abilities</li><li>Excellent written and verbal communication skills</li><li>Proficiency with Microsoft Office and real estate management software</li><li>Attention to detail and accuracy in documentation</li><li>Ability to work independently and as part of a team</li><li>Knowledge of real estate processes and terminology</li><li>Customer service orientation</li><li>Ability to handle confidential information with discretion</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience in handling all documentations for authorities including land department?</li></ul>Application Deadline: 15/07/2025

Real Estate Administrator

The Agency Coeur d'Alene

Job Summary Join our dynamic real estate office as a Marketing Account Manager and Office Assistant, where your energy and organizational skills will drive our marketing initiatives and keep our office running smoothly. This role offers a vibrant environment for multitasking, supporting client relationships, and managing essential administrative functions. You&rsquo;ll be the heartbeat of our office, ensuring seamless operations while executing engaging marketing strategies that elevate our brand presence. This paid position is perfect for someone eager to grow in a fast-paced setting, combining creative marketing efforts with vital office management responsibilities.Duties<ul><li>Develop and implement marketing campaigns across digital platforms, including social media, email newsletters, and online listings to attract potential clients and promote property listings.</li><li>Manage client databases using tools, ensuring accurate data entry, record keeping, and timely follow-ups.</li><li>Serve as the front desk ambassador by greeting visitors and our real estate agents.</li><li>Coordinate calendar management for agents and team members, scheduling appointments, events, and meetings with precision.</li><li>Handle clerical tasks such as virtual filing, proofreading documents, data entry, and maintaining organized office records to support daily operations.</li><li>Provide exceptional customer service by assisting with inquiries via phone or email, supporting their needs throughout the buying or selling process.</li><li>Plan and coordinate events, office meetings and agent trainings.</li><li>Create listing descriptions with accuracy and creative. Produce marketing materials surrounding listings. Create agent marketing materials. Create office marketing materials.</li><li>Adhere to brand standards, as well as comply with MLS and license rules, when predicting all marketing materials.</li><li>Audit agent marketing materials for compliance.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles, within a real estate or related environment preferred.</li><li>Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and familiarity with data entry and filing systems.</li><li>Excellent marketing skills and ability to implement social media marketing campaigns, email campaigns, as well as print marketing.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.</li><li>Previous experience with clerical duties such as proofreading, calendar management, typing speed, and document preparation.</li><li>Knowledge of customer service best practices.</li><li>Ability to train on systems, implement agent marketing strategies, and facilitate meetings.</li><li>Ability to handle confidential information discreetly while maintaining a positive attitude under pressure.</li><li>Strong organizational and creative skills are key. This vibrant role invites motivated individuals eager to make an impact in the real estate industry while honing their administrative expertise!</li></ul>Submit your resume and creative yet detailed cover letter. Position to start in early January 2026. Interviews to begin immediately.Pay: $20.00 - $30.00 per hourBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Marketing Account Manager/Office Assistant - Real Estate Office

HomeServices of America

<div>Purpose of Job

Serves as both a strategic business leader and in-house legal counsel within the brokerage. Works closely with senior leadership to guide the brokerage&rsquo;s growth, structure, and overall direction while ensuring sound legal and operational practices. Actively participates in key business decisions, strategic planning, and policy development, helping to shape the brokerage&rsquo;s vision, growth initiatives, and long-term success. Manage one or more real estate office(s). Oversees office support team and sales associate performance, compliance, and training to promote professionalism and excellence across all transactions.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

Oversee the legal affairs of the organization, which includes any of the following job duties and responsibilities: (60%)
<ul>
<li>Advise management on legal issues or questions of the company.</li>
<li>Monitor and participate in government hearings and any other hearing or arbitration matter involving the company.</li>
<li>Direct or provide legal representation to real estate licensees and the company in state and federal real estate agency investigations, Board of REALTORS&Ograve; commission arbitration matters or ethics hearings, conciliation court hearings and in home buyer/home seller arbitration hearings.</li>
<li>Advise on legal perspectives and/or the implications of contracts, government relationships, organizational structure, and insurance issues that may arise from conducting business.</li>
<li>Assist with legal aspects of all the organization's transactions and prepare reports and statements of a legal nature with oversight of Regional Legal Counsel.</li>
<li>Represent the company in regulatory investigations by state and federal employment agencies.</li>
<li>Assist in developing plans, policies and objectives for the short- and long-range goals of the organization.</li>
<li>Assist in planning and directing investigations and negotiations pertaining to mergers, joint ventures, acquisitions of businesses, or the sale of major assets.</li>
<li>Act to protect and enhance the organization's investments in subsidiaries and affiliates. Ensure that all activities are performed in compliance with local, state, and federal regulations and laws that govern business operations.</li>
<li>Assist with registration, renewal, and protection of trademarks, copyrights, sales agreements, technology agreements, trade regulations and anti-trust laws, credit, tax, and property matters and personnel and public relations.</li>
<li>Participate in the company's policy deliberations to ensure compliance with applicable laws and regulations.</li>
<li>Provide education and training to real estate licensees and company employees.</li>
<li>Perform administrative activities necessary for the effective management of the department, including employee safety, selection and development, salary administration, budget administration, employee counseling and motivation, organization goals and objectives, and planning, organizing, integrating, measuring, and reporting the work performed within the department.</li>
</ul>
Branch Office General Management (30%)
<ul>
<li>Implement and manage programs and practices to meet or exceed operating objectives including profitability, office budget, revenue and transaction volumes, core services utilization, space utilization, and other key operating metrics as defined by executive management.</li>
<li>Execute programs and practices to achieve affiliate businesses&rsquo; goals and initiatives (title, mortgage, insurance, relocation). Promote affiliated services and products to sales associates to meet and exceed office objectives. Develop and maintain strong partnerships with affiliated services staff.</li>
<li>Communicate, implement and support company programs, initiatives, changes, and information to agents &amp; staff. (Examples - marketing programs, technology initiatives, human resource programs, etc.). Display positive commitment and loyalty to the company and brand.</li>
<li>Manage staff including recruiting, selecting, training, developing, evaluating, coaching, motivating, scheduling, supervising, and administering salary.</li>
<li>Provide timely and accurate reporting and information as requested by corporate departments and/or as needed for effective management.</li>
<li>Attend company meetings and events.</li>
</ul>
Other Management Responsibilities (10%)
<ul>
<li>Develop and maintain a positive and motivated office environment through good communications, strong sales associate and staff relationships, and office events and programs. Minimize and effectively resolve sales associate and staff conflicts or complaints. Maintain high visibility and availability for sales associates and staff.</li>
<li>Actively participate in community activities, local and state board of realtors.</li>
<li>Develop and maintain knowledge of all applicable company policies and procedures, real estate regulations and guidelines, and industry market information and trends.</li>
<li>Ensure staff compliance with all applicable company and regulatory policies and procedures.</li>
</ul>
Perform any other responsibilities as requested or as needed to fulfill the purpose of the job. (0-5%)
Performance Expectations
<ul>
<li>Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.</li>
<li>Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.</li>
<li>Establish and maintain positive and productive work relationships with all staff, customers and business partners.</li>
<li>Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.</li>
<li>Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.</li>
</ul>
Qualifications

Education:
<ul>
<li>Juris Doctor (J.D.) degree. Admitted to practice law before a State Supreme Court and a United States District Court.</li>
</ul>
Experience:
<ul>
<li>3 &ndash; 5 years of experience in most major legal disciplines required.</li>
<li>2+ years of real estate experience with a documented history of sales success and strong transactional expertise strongly preferred.</li>
<li>Previous real estate sales management experience with successful results in both profit management and sales associate recruitment and retention preferred.</li>
</ul>
Knowledge and Skills:
<ul>
<li>High degree of proficiency in state and federal real estate and agency law and contract, commercial landlord/tenant, corporate and employment law, secured transactions, and a working knowledge of the title industry, mortgage industry, insurance law and copyright and trademark law.</li>
<li>Solid knowledge of all aspects of state and federal real estate regulations.</li>
<li>High level of technical and transactional real estate expertise.</li>
<li>Demonstrated proficiency in management and supervision of regulatory or complex litigation, and strong negotiating skills.</li>
<li>Excellent oral and written communication skills, including presentation skills. Ability to professionally lead meetings and conduct business in a variety of situations.</li>
<li>Effective interpersonal skills and leadership abilities.</li>
<li>Effective analytical, problem-solving and decision-making skills.</li>
<li>Ability to prioritize and handle multiple issues and projects concurrently.</li>
<li>Ability to manage stressful situations and deal with highly emotional complainants.</li>
<li>Effective analytical, problem-solving and decision-making skills.</li>
</ul>
Other (licenses, certifications, schedule flexibility/OT, travel, etc.):
<ul>
<li>Must be a licensed Realtor and Broker (requirement may vary by state of office), a licensed Realtor and Broker with advanced degrees and certifications preferred.</li>
<li>Must have an active license to practice law in the state of Nebraska.</li></ul> 


We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Mgr, Branch & Legal Counsel

ADD Hong Kong Limited

RECOM Real Estate is expanding and looking for a highly organized, detail-oriented Real Estate Admin to support our growing team. This role is ideal for someone who thrives in a fast-paced property environment, has a minimum of 3 years of relevant real estate administrative experience, and can manage multiple tasks with precision and professionalism.Key Responsibilities:<ul><li>KYC checks &amp; AML compliance assistance</li><li>Handling commission requests</li><li>Developer registrations &amp; coordination</li><li>Bayut &amp; Property Finder management</li><li>Creating and updating property listings</li><li>Calendar &amp; appointment management</li><li>Office maintenance coordination</li><li>Petty cash management</li><li>Basic bookkeeping support</li><li>Email management &amp; correspondence</li><li>Handling A, B, and F contracts</li><li>Deal preparation &amp; support</li><li>Entering deals in Excel/CRM</li><li>Developer launch summaries</li><li>Marketing support</li></ul>Qualifications:<ul><li>Minimum 3 years of real estate administrative experience</li><li>Strong organizational and multitasking skills</li><li>High attention to detail &amp; accuracy</li><li>Excellent written and verbal communication</li><li>Proficiency in Excel, CRM platforms &amp; general office software</li><li>Ability to manage confidential information responsibly</li><li>Proactive, reliable, and solution-oriented attitude</li></ul>What We Offer:<ul><li>Professional and supportive work environment</li><li>Clear structure and stable working hours</li><li>Modern office setup &amp; efficient digital tools</li><li>Growth opportunities within the company</li><li>Exposure to top developers and premium real estate projects</li><li>A dynamic and motivated team</li></ul>Working Hours:<ul><li>Monday &ndash; Friday: 10:00 &ndash; 19:00</li><li>Saturday &amp; Sunday: Reachability only (no office presence)</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Real Estate Admin

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring &ndash; Admin (Real Estate Experience) in Oman Location: Bin Al Sheikh Real Estate &ndash; Muscat Branch Employment Type: Full-Time Salary: Competitive &ndash; Based on ExperienceBin Al Sheikh Real Estate is expanding and seeking an experienced, proactive Admin with Real Estate experience to join our Muscat team.Key Responsibilities:<ul><li>Provide administrative support to the real estate operations team.</li><li>Prepare contracts, tenancy agreements, and documentation.</li><li>Maintain and update property listings, client records, and CRM systems.</li><li>Coordinate with clients, agents, and internal departments.</li><li>Manage office tasks, including scheduling, phone calls, and email correspondence.</li><li>Assist in organizing property viewings and follow-ups.</li><li>Ensure compliance with company policies and real estate regulations.</li></ul>Requirements:<ul><li>Minimum 3&ndash;5 years of administrative experience in the real estate industry.</li><li>Strong knowledge of Oman real estate procedures (Qatar/GCC experience is a plus).</li><li>Excellent communication skills in English and Arabic.</li><li>Strong organizational and communication skills.</li><li>Ability to multitask and handle time-sensitive tasks.</li><li>Professional, detail-oriented, and customer-focused.</li><li>Immediate availability preferred.</li></ul>Apply Now: basrecruitment@binalsheikh.com WhatsApp: +974 5067 706#Hiring #WeAreHiring #JobOpportunity #OmanJobs #MuscatJobs #RealEstateJobs #AdminJobs #Administration #OfficeAdmin #RealEstateOman #PropertyManagement #RealEstateCareer #GCCJobs #QatarJobs #OmanCareers #AdminVacancy #JoinOurTeam #BinAlSheikhRealEstate #RecruitmentJob Types: Full-time, Permanent

Admin (Real Estate Experience) in Oman Branch

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