real estate operations coordinator

The Abbadie Group

Executive Assistant / Real Estate Operations Coordinator (Remote)We&rsquo;re looking for a licensed Real Estate Professional who thrives on structure, systems, and making things run smoothly behind the scenes.As the Executive Assistant to our team leader, you&rsquo;ll be the operational backbone of the business &mdash; managing communications, listings, and client coordination to keep our growing South Florida real estate operation running at a championship level.About UsVelocity Real Estate is a fast-rising real estate team based in Stuart, FL, specializing in new construction and builder partnerships throughout the Treasure Coast and Palm Beach County.We&rsquo;re on pace to close 50 transactions in our first year in the Treasure Coast and are scaling toward 100 units in 2026 through deep relationships with builders and developers.We operate by a clear set of core values that define how we lead and grow:<ul><li>Creativity &ndash; We think differently and bring fresh ideas to every scenario.</li><li>Character &ndash; We act with integrity and follow through on our word.</li><li>Communication &ndash; We believe clarity creates speed and trust.</li><li>Consistency &ndash; We execute daily habits that compound into success.</li><li>Commitment &ndash; We take ownership of outcomes and do what it takes.</li><li>Collaboration &ndash; We grow faster together and leave ego at the door.</li></ul>Your Key Responsibilities<ul><li>Manage and maintain the team leader&rsquo;s calendar, inbox, and priorities using the BBYT (Buy Back Your Time) method &mdash; handling 95% of communications on his behalf.</li><li>Coordinate showings via text and phone to ensure a seamless experience for clients and agents.</li><li>Upload and maintain MLS listings (Beaches, Stellar) with precision and attention to detail.</li><li>Support the team with offers, listing packages, and CRM lead management (Go High Level, Dotloop, etc.).</li><li>Maintain organization across Google Workspace and company files.</li><li>Occasionally run local errands or assist with marketing logistics as needed.</li></ul>What We&rsquo;re Looking For<ul><li>Active Florida Real Estate License (required)</li><li>Proficiency with: Google Workspace, Dotloop, MLS, CRM systems (Go High Level preferred)</li><li>Excellent communication and organization skills</li><li>A proactive, dependable team player who anticipates needs before they arise</li><li>Strong attention to detail and comfort working in a fast-paced, high-performance environment</li></ul>Work Environment<ul><li>Remote Work - FL Based Required</li><li>Collaborative, growth-minded team with clear pathways into operations or leadership</li></ul>If you&rsquo;re organized, dependable, and ready to grow with one of the fastest-rising real estate teams on the Treasure Coast, we want to meet you.Apply directly here on LinkedIn or email your resume to aaron@velocityrefl.comJob Type: Full-timePay: From $70,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Do you have an active FL Real Estate License?</li></ul>Experience:<ul><li>Real Estate: 1 year (Required)</li></ul>Work Location: Remote

Executive Assistant Real Estate (Remote)

Cherokee Federal

<div>Operational Coordination &amp; Real Property Analyst
A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. 
The Operational Coordination &amp; Real Property Analyst provides comprehensive coordination, reporting, and analytical support to the Real Estate Management Division (REMD). This role ensures cross-functional alignment across space buildouts, tenant renovations, personnel relocations, and leasing activities. The position integrates operational oversight with data analysis and communications planning to enhance transparency, consistency, and compliance across TSA&rsquo;s real property portfolio. The Analyst supports DHS-mandated reporting requirements and facilitates collaboration across REMD branches and external stakeholders. 
Compensation &amp; Benefits:
<ul><li>Estimated Starting Salary Range for Operational Coordination &amp; Real Property Analyst : TBD
</li><li>Pay commensurate with experience.
</li><li>Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. 
</li></ul>Operational Coordination &amp; Real Property Analyst Responsibilities Include:
<ul><li>Coordinate cross-functional activities to ensure alignment and synchronization across REMD branches, including space buildouts, tenant space renovations, personnel relocations, and real property leasing activities.
</li><li>Support delegation and coordination of day-to-day operations, promoting effective collaboration across REMD functions.
</li><li>Develop, implement, and regularly update a comprehensive REMD communications plan that enhances clarity and identifies effective communication strategies, platforms, and technologies for disseminating real estate-related information to diverse audiences.
</li><li>Analyze, interpret, and integrate facility-related data into multiple formats, including graphs, tables, databases, spreadsheets, executive presentations, and TSA iShare/SharePoint web content; identify and resolve inconsistencies or outdated information.
</li><li>Aggregate and synthesize TSA real property portfolio data to produce actionable insights for field personnel and leadership decision-making.
</li><li>Prepare recurring reports, dashboards, and data visualizations to support operational transparency and informed resource planning.
</li><li>Support all DHS-mandated real property reporting requirements, including preparation, coordination, and submission of required reports.
</li><li>Facilitate REMD participation in DHS real property working groups, supporting approximately 24&ndash;30 reporting engagements and meetings annually.
</li><li>Ensure accuracy, timeliness, and compliance of submitted real property data in alignment with DHS standards and federal reporting requirements.
</li>Performs other job-related duties as assigned 
<li>
</li></ul>Operational Coordination &amp; Real Property Analyst Experience, Education, Skills, Abilities requested:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Public Administration, Real Estate, Facilities Management, Data Analytics, or related field.
</li><li>Minimum of 5&ndash;8 years of experience in operational coordination, real property management, facilities planning, or federal program support.
</li><li>Experience supporting federal real property reporting requirements and interagency working groups preferred.
</li><li>Strong analytical skills with demonstrated proficiency in data aggregation, reporting, and visualization tools (e.g., Excel, SharePoint, databases).
</li><li>Ability to manage multiple concurrent initiatives in a fast-paced, cross-functional environment.
</li><li>Excellent written and verbal communication skills, including experience developing communications plans and executive-level reporting materials.
</li>Must pass pre-employment qualifications of Cherokee Federal 
<li>
</li></ul>Company Information:
Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNDS , visit cherokee-federal.com. 
Choose an item. 
Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. 
Similar searchable job titles:
<ul><li>Real Estate Operations Coordinator
</li><li>Facilities Planning &amp; Portfolio Analyst
</li><li>Property Management and Operations Specialist
</li><li>Federal Real Property Analyst
</li><li>Space Planning &amp; Operational Support Analyst
</li></ul>Keywords:
<ul><li>Operational Coordination
</li><li>Real Property Management
</li><li>Data Analysis
</li><li>Communications Planning
</li><li>Cross-Functional Collaboration 
</li></ul>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 
Many of our job openings require access to government buildings or military installations. 
Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.</div>

Operational Coordination & Real Property Analyst

McCarty Davis Commercial Real Estate

Operations Manager/ Executive Assistant Job DescriptionMcCarty Davis (MD) is Commercial Real Estate business located in San Luis Obispo, California. We engage in Sales, Leasing and Investments of Commercial Real Estate Properties throughout the Central Coast from Buellton to Paso Robles.Duties of the Operations Manager include providing support to our Brokers and agents, creation and upkeep of marketing materials, assisting in daily office needs, and managing our company&rsquo;s general administrative activities. Strong interpersonal skills for phone communications and client interactions.BROKER / AGENT SUPPORT (RESEARCH and TRANSACTION MANAGEMENT)<ul><li>Client and Listing Management: Create and maintain files for clients and listings including marketing and due diligence items</li><li>File Closings: Summarize all transactions, invoice for work performed, clean up files.</li><li>Contracts: Draft Letters of Intent and Contracts as needed</li></ul>MARKETING<ul><li>Marketing Material Creation: Responsible for creating marketing for listings including brochures, coordinating photography and signage installation</li><li>Web Site Updates: MD maintains a web presence on their own web site, the MLS, Loopnet, CREXI and Craigslist. Responsible to keep these sites updated including the creation of new listings, adding photographs and updating data as needed.</li><li>Email Campaigns: MD markets to our database of clients through an email campaign management program called Campaign Monitor. Position is responsible for creating email campaigns, scheduling and sending to prospects. Responsible for updating and/or deleting contact information for clients.</li><li>Social Media: Create and maintain a social media presence, including Instagram, Facebook and Linked-In.</li></ul>OFFICE ADMINISTRATIVE TASKS<ul><li>Database: Responsible for adding and updating entries into our database</li><li>Manage Office Workflow: Organization and maintenance of procedural workflows.</li><li>Invoicing: Keep a list of accounts receivable</li><li>Phones: Answer phones and take messages when in the office.</li><li>Filing: Create and maintain property files for listings and client files for searches. File papers as necessary</li><li>Errands: Run errands as necessary. Pick up Supplies.</li></ul>POSITION REQUIREMENTS<ul><li>Requires at least 2 years work experience in an administrative function within an office setting.</li><li>Experience in a Real Estate Firm is a plus, real estate license desirable.</li><li>Experience with Microsoft Word, Excel, Outlook, Google Suites and Photoshop/Canva is a plus. We are a Mac based office.</li><li>Strong time-management skills and ability to prioritize work, projects, and requests.</li><li>Strong attention to detail and accuracy.</li><li>Ability to work independently.</li><li>Ability to establish and maintain effective working relationships.</li><li>Must have a valid CA driver's license.</li><li>Must have own car, clean driving record, and valid automobile insurance.</li><li>Must be at least 21 years old.</li></ul>Pay: From $30.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Operations Manager/Executive Assistant

Malues Trading LLC

Based in Dubai, this role provides end-to-end operational support for our real estate business. You will be the core node ensuring smooth business operations&mdash;, from initial agency agreements and developer liaison to the high-stakes &quot;unit grabbing&quot; (Launch Day) phase, followed by client compliance management and marketing content creation.【Core Responsibilities】<ul><li>Developer Relations &amp; Contract Management:</li><li>Negotiate and sign Agency Agreements with major developers.</li><li>Collect and organize schedules for Developer Events, Broker conventions, and Launch Parties.</li><li>Inventory Securing &amp; Information Acquisition:</li><li>Build and maintain internal networks within developers to secure early project quotas/allocations.</li><li>Attend launches in person to secure premium units and quotas for clients during competitive &quot;unit grabbing&quot; events.</li><li>Transaction Execution &amp; Compliance:</li><li>Provide administrative guidance for contract signings between clients and developers; manage international logistics for document shipping.</li><li>Track client payment milestones, send timely payment reminders, and facilitate the commission payout process.</li><li>Marketing Content Creation &amp; Market Intelligence:</li><li>Visit project sites, launches, or showrooms to capture first-hand video/photo assets for the marketing team.</li><li>Standardize new project information for website listings.</li><li>Gather intelligence on major overseas real estate exhibitions in Dubai, Taiwan, and Mainland China.</li><li>Appear on camera to record real estate-related video content (e.g., Instagram Reels/Stories).</li><li>Cross-Departmental Collaboration:</li><li>Relay the latest project updates to Product and Customer Service departments to ensure the front-end team has accurate sales support.</li><li>【Requirements】</li><li>Language Proficiency: Fluent in English (Required for developer negotiations); proficiency in Chinese is a significant advantage.</li><li>Residency: Must currently reside in Dubai.</li><li>Industry Background: Prior experience in the Dubai real estate market; familiar with local transaction processes and high-demand districts.</li><li>Core Competencies:</li><li>Excellent communication and negotiation skills; able to thrive in high-pressure launch environments.</li><li>Basic photography skills and a keen aesthetic eye for capturing high-quality marketing assets.</li><li>Strong logical thinking with the ability to manage multiple project timelines and documentation simultaneously.</li><li>Exceptional file management and administrative skills for organizing large volumes of project data.</li><li>Sincere, responsible, and possessed of strong coordination abilities.</li><li>Soft Skills: High level of professional integrity and a strong sense of responsibility; able to maintain high efficiency in the fast-paced Dubai market.</li></ul>【Benefits】 We offer a competitive compensation package and strictly adhere to UAE regulations:<ul><li>Legal Compliance: Comply with all UAE Labour Law regulations and public holidays.</li><li>Salary Package: The salary package includes Housing and Transportation allowances.</li><li>Administrative Support: Company-provided employment visa and medical insurance.</li><li>Annual flight allowance</li></ul>Pay: From AED7,000.00 per monthWork Location: In person

Real Estate Operations Specialist

Bin Al Sheikh Real Estate Brokerage

We&rsquo;re Hiring &ndash; Admin / Admin Coordinator (Real Estate Experience) Male Arab National Location: Bin Al Sheikh Real Estate, Qatar Employment Type: Full-Time Salary: Competitive, based on experienceBin Al Sheikh Real Estate is expanding and is seeking a proactive and experienced Admin / Admin Coordinator (Male Arab National) with a background in real estate to join our growing team.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the real estate operations team. </li><li>Prepare Sales contracts, tenancy agreements, and related documentation. </li><li>Handle sales transactions, after-sales processes, and property handovers. </li><li>Maintain and update property listings, client records, and CRM systems. </li><li>Coordinate effectively with clients, agents, and internal departments. </li><li>Manage daily office operations, including scheduling, calls, and correspondence. </li><li>Ensure compliance with company policies and Qatar real estate regulations. </li></ul>Requirements:<ul><li>Male Arab National </li><li>3&ndash;5 years of administrative experience within the real estate industry. </li><li>Strong knowledge of Qatar real estate procedures and documentation. </li><li>Excellent communication skills in both English and Arabic. </li><li>Strong organizational skills with attention to detail. </li><li>Ability to manage multiple tasks and meet deadlines. </li><li>Professional, customer-focused, and proactive approach. </li><li>Immediate availability is highly preferred. </li></ul>Apply Now:Email: basrecruitment@binalsheikh.com WhatsApp: +974 5067 706#Hiring #QatarJobs #DohaJobs #RealEstateJobs #AdminJobs #AdminCoordinator #RealEstateQatar #PropertyManagement #SalesSupport #CRM #ArabicJobs #BilingualJobs #JobsInQatar #ImmediateHiring #CareerOpportunityJob Types: Full-time, PermanentApplication Question(s):<ul><li>Nationality :</li><li>Gender:</li><li>Total Experiance In the Real estate:</li><li>Total Experiance In Qatar:</li><li>Notice period:</li><li>Expected Salary:</li></ul>Language:<ul><li>Arabic (Required)</li><li>Einglish (Required)</li></ul>Work Location: In person

Admin / Admin Coordinator (Real Estate Experience) Male Arab National

Platinum Group Realty

Job Title: Real Estate Coordinator Company: Platinum Group Realty LLC Location: Al Rayyan, QatarJob Overview: Platinum Group Realty LLC is seeking a highly organized and detail-oriented Real Estate Coordinator to support our growing team in Al Rayyan. This role is essential in ensuring smooth day-to-day operations, coordinating property transactions, and providing administrative and client-facing support to agents and management.Key Responsibilities:<ul><li>Coordinate property listings, including preparing documentation, uploading listings, and updating databases</li><li>Act as a point of contact between clients, agents, developers, and legal parties</li><li>Schedule property viewings, meetings, and follow-ups</li><li>Assist in preparing contracts, lease agreements, and transaction paperwork</li><li>Maintain accurate records of transactions, client interactions, and property details</li><li>Monitor deadlines and ensure compliance with local real estate regulations</li><li>Support marketing efforts by coordinating advertising materials and social media updates</li><li>Handle inquiries from clients professionally and promptly</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Proven experience in real estate coordination or administrative roles</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Proficiency in MS Office and real estate CRM systems</li><li>Ability to work under pressure and meet deadlines</li></ul>Key Skills:<ul><li>Attention to detail</li><li>Time management</li><li>Customer service orientation</li><li>Problem-solving abilities</li><li>Team collaboration</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional development opportunities</li><li>Supportive and dynamic work environment</li><li>Opportunity to grow within the real estate industry</li></ul>How to Apply: Interested candidates are encouraged to submit their CV and a brief cover letter outlining their experience and suitability for the role.الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Real Estate Coordinator

5BHKF LLC

5BHKF LLC is a dynamic real estate company based in Doha, Qatar, specializing in property management, sales, and investment solutions. We are committed to delivering exceptional service, fostering client trust, and driving growth in Qatar&rsquo;s real estate market.Position OverviewWe are seeking a detail-oriented and proactive Real Estate Coordinator to support property operations, client relations, and administrative processes. This role requires strong organizational skills, real estate knowledge, and the ability to coordinate between clients, agents, and management.Key Responsibilities<ul><li>Coordinate property listings, viewings, and client appointments.</li><li>Maintain accurate records of property transactions and documentation.</li><li>Liaise with agents, clients, and landlords to ensure smooth operations.</li><li>Support marketing initiatives and promotional activities for properties.</li><li>Prepare contracts, agreements, and reports for management review.</li><li>Ensure compliance with Qatar&rsquo;s real estate regulations and company policies.</li><li>Handle client inquiries and provide guidance on property options.</li><li>Assist in financial tracking related to property rentals and sales.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>2&ndash;5 years of experience in real estate coordination or property management.</li><li>Strong knowledge of real estate practices, contracts, and compliance standards.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Proficiency in Microsoft Office and real estate management software.</li><li>Ability to multitask and manage priorities in fast-paced environments.</li><li>Fluency in English; Arabic proficiency is an advantage.</li></ul>What We Offer<ul><li>Competitive salary and performance-based incentives.</li><li>Opportunity to grow within a reputable real estate company.</li><li>Exposure to diverse property portfolios and investment projects.</li><li>A collaborative, supportive, and growth-oriented environment.</li></ul>How to ApplyInterested applicants may send their CV and cover letter via Indeed or directly to 5BHKF LLC&rsquo;s recruitment team in Doha, Qatar, highlighting their real estate expertise, coordination achievements, and vision for supporting property success.Job Type: Full-timePay: Up to QAR660,000.00 per yearWork Location: In person

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10000 real estate operations coordinator jobs Near Me

Executive Assistant Real Estate (Remote)

Operational Coordination & Real Property Analyst

Operations Manager/Executive Assistant

Real Estate Operations Specialist

Admin / Admin Coordinator (Real Estate Experience) Male Arab National

Real Estate Coordinator

Real Estate Coordinator