real estate operations coordinator

Alharam Alzahabi Real Estate

We are seeking a detail-oriented and proactive Operations Coordinator to join our team. The ideal candidate will have strong knowledge of real estate procedures, excellent organizational skills, and the ability to manage multiple administrative tasks efficientKey Responsibilities:Manage property listings across various real estate portalsPrepare, review, and manage contracts and tenancy agreementsHandle client inquiries and maintain strong client relationsProcess DLD (Dubai Land Department) procedures, including title deeds and property registrationsManage Trakheesi permits and ensure compliance with RERA regulationsProcess Ejari registrations, renewals, and cancellationsCoordinate with agents, landlords, and tenants for smooth transactionsMaintain accurate records and documentationRequirements:Proven experience as a Real Estate Administrator or similar role in the UAEStrong knowledge of DLD procedures, Trakheesi system, and EjariFamiliarity with RERA regulations and real estate compliance requirementsExcellent communication and client relationship skillsStrong organizational and multitasking abilitiesProficiency in MS Office and real estate CRM systems (preferred)Fluent in EnglishJob Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthLanguage:<ul><li>Hindi (Required)</li></ul>

Operations Coordinator

alrwafid real estate

Real Estate Administrator &ndash; Job DescriptionPosition Title: Real Estate AdministratorDepartment: Administration / Operations Location: UAE Reports To: Managing Director / Office Manager1. Position OverviewThe Real Estate Administrator is responsible for ensuring the smooth day-to-day operations of the real estate office. This role supports sales agents, property managers, and company management by handling documentation, customer communication, listings management, scheduling, and coordination with government portals such as Ejari, Trakheesi, and municipality services. The administrator plays a key role in maintaining professionalism, accuracy, and organizational efficiency.2. Key ResponsibilitiesA. Administrative &amp; Office Management<ul><li>Manage daily office operations and ensure a professional working environment.</li><li>Handle incoming calls, emails, and customer inquiries.</li><li>Maintain office supplies, documents, and filing systems (digital &amp; physical).</li><li>Prepare contracts, forms, offers, tenancy agreements, and NDAs as needed.</li></ul>B. Real Estate Documentation &amp; Compliance<ul><li>Process all required real estate documents, including:</li><li>Tenancy contracts</li><li>Sales &amp; purchase agreements</li><li>MOU forms</li><li>Ejari registration &amp; cancellation</li><li>Trakheesi permits</li><li>Dubai REST / Sharjah / Ajman Municipality portals</li><li>Ensure accuracy and compliance with UAE real estate laws and regulations.</li><li>Coordinate with developers, DLD, landlords, tenants, and utility providers.</li></ul>C. Listings &amp; Marketing Support<ul><li>Create and update property listings on online portals: Property Finder, Dubizzle, Bayut, etc.</li><li>Upload high-quality photos, videos, descriptions, and property details.</li><li>Monitor listing performance and ensure expired or inaccurate listings are updated.</li><li>Assist the marketing team in preparing brochures, ads, and social media content.</li></ul>D. Financial &amp; Payment Coordination<ul><li>Prepare invoices, receipts, commission forms, and payment schedules.</li><li>Track rental and sales payments, deposits, and outstanding dues.</li><li>Maintain petty cash and coordinate with accounting.</li><li>Support agents with commission documentation and approvals.</li></ul>E. Client Relations &amp; Support<ul><li>Assist landlords, tenants, and buyers with inquiries and follow-ups.</li><li>Schedule property viewings for agents and maintain viewing calendars.</li><li>Resolve administrative issues professionally and promptly.</li></ul>F. Agent &amp; Team Support<ul><li>Maintain agents&rsquo; records, RERA documents, and compliance files.</li><li>Assist in onboarding new agents with required documentation.</li><li>Track performance reports and help management with KPI summaries.</li></ul>3. Required Skills &amp; QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>1&ndash;3 years administrative experience; real estate experience is a plus.</li></ul>Skills<ul><li>Strong communication and interpersonal skills (English essential; Arabic an advantage).</li><li>Proficiency in MS Office, CRM systems, and real estate portals.</li><li>Excellent organization and time-management skills.</li><li>Ability to multitask and work under pressure.</li><li>Professional presentation and customer-service orientation.</li></ul>4. Personal Attributes<ul><li>Detail-oriented with strong accuracy in documentation.</li><li>Reliable, trustworthy, and committed to confidentiality.</li><li>Positive attitude and team-player mentality.</li><li>Problem-solver with strong follow-up skills.</li></ul>5. Working Conditions<ul><li>Full-time position based in the UAE.</li><li>Office-based role with occasional field coordination tasks.</li><li>May require availability during peak hours, weekends, or holidays depending on business needs.</li></ul>6. Salary &amp; Benefits (Optional to include)<ul><li>Competitive salary based on experience.</li><li>Commission or bonus structure (if applicable).</li><li>Visa, medical insurance, and annual leave as per UAE law.</li></ul>Job Type: Full-time

Office Administrator

Seven Stage Real Estate Brokerage LLC 

Job description:We are seeking an experienced and proactive Real Estate Administrative Executive to support our property operations team. The ideal candidate will manage administrative processes, coordinate with agents and developers, and ensure smooth documentation and listings management.Key Duties &amp; Responsibilities<ul><li>Oversee daily office and property-related administrative tasks.</li><li>Prepare contracts, MoUs, and permits through DLD systems.</li><li>Upload and manage property listings on portals such as Bayut, Property Finder, and Dubizzle.</li><li>Liaise with developers for project updates and partnership coordination.</li><li>Handle client calls, schedule property viewings, and support agents with documentation.</li><li>Maintain accurate records of transactions, listings, and client interactions.</li><li>Ensure compliance with RERA regulations and company policies.</li><li>Support marketing efforts, including posting property ads and digital promotions.</li><li>Join property viewings or client meetings when required.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree (mandatory).</li><li>Minimum 1-2 years of UAE experience in real estate administration(Mandatory).</li><li>Knowledge of Dubai&rsquo;s real estate procedures and RERA standards.</li><li>Proficiency in MS Office; experience using CRM or listing platforms is an advantage.</li><li>Excellent written and verbal communication skills.</li><li>Highly organized, detail-oriented, and proactive.</li></ul>Why Join Us<ul><li>Be part of a reputable and growing real estate company.</li><li>Opportunity to work with a professional and energetic team.</li><li>Career growth and performance-based incentives.</li></ul>Job Type: Full-timePay: From AED3,000.00 per monthApplication Question(s):<ul><li>Do you have experience in Real estate buying and selling operations?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Real Estate : 1 year (Preferred)</li></ul>

REAL ESTATE ADMIN - FEMALE

Realty Solutions Real Estate

Position: Real Estate Administrative Executive Location: Dubai Employment Type: Full-TimeRole OverviewWe are hiring a detail-focused and efficient Real Estate Administrative Executive to ensure seamless administrative and operational support for our sales and leasing operations. This role requires strong coordination skills, excellent documentation handling, and the ability to manage daily communication with clients and internal teams. The ideal candidate will contribute to maintaining compliance, organization, and workflow efficiency within a fast-paced real estate environment.Core ResponsibilitiesAdministrative &amp; Regulatory Support<ul><li>Handle preparation and management of real estate documentation including Forms A &amp; B, tenancy agreements, NOCs, and listing authorizations</li><li>Ensure all paperwork aligns with RERA regulations and internal compliance standards</li><li>Maintain structured digital and physical records for easy access and audits</li><li>Draft, review, and format official correspondence, agreements, and internal documents</li></ul>Client &amp; Stakeholder Coordination<ul><li>Respond to client inquiries and manage follow-ups in a timely and professional manner</li><li>Liaise with landlords, developers, agents, and internal departments</li><li>Organize property viewings, client meetings, and appointments</li><li>Oversee email and WhatsApp communication channels</li></ul>Sales &amp; Marketing Assistance<ul><li>Upload and manage property listings across platforms such as Bayut, Dubizzle, and Property Finder</li><li>Coordinate with developers on project information, approvals, handovers, and payment schedules</li><li>Maintain and update CRM systems to ensure accurate sales data</li><li>Support marketing efforts by preparing property advertisements and promotional materials</li></ul>Operations &amp; Office Management<ul><li>Monitor payments, invoices, and outstanding documentation</li><li>Manage office inventory and coordinate with service providers</li><li>Prepare reports and assist management with operational and administrative tasks</li></ul>Candidate Requirements<ul><li>1&ndash;2 years of experience in a real estate administrative role (preferred)</li><li>Strong communication skills in English; Arabic is an advantage</li><li>Solid understanding of real estate processes and RERA compliance</li><li>Proficient in MS Office, CRM software, and property listing portals</li><li>Strong organizational skills with the ability to multitask effectively</li><li>Ability to perform well under pressure in a dynamic work environment</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current visa status?</li></ul>Experience:<ul><li>Real estate admin: 1 year (Required)</li></ul>

Real estate admin

Deniz Properties

We are looking for a highly organized and detail-oriented Real Estate Admin to support our daily operations, manage property listings, handle broker enquiries, and oversee key accounting tasks. This hybrid position requires someone who can work independently, respond quickly, and manage multiple priorities with accuracy and professionalism.Key ResponsibilitiesBroker &amp; Listing Management<ul><li>Create and update property listings on Property Finder, Bayut, and other portals.</li><li>Write clear and appealing property descriptions and upload high-quality images.</li><li>Handle broker calls, WhatsApp messages, and emails; manage enquiries from start to finish.</li><li>Track follow-ups, update Zoho CRM, and ensure lead information is accurate.</li><li>Monitor listing performance and prepare weekly activity reports.</li></ul>Accounting<ul><li>Handle invoicing, billing, VAT filings, and payment follow-ups.</li><li>Process agent commissions and verify real estate transaction documents (SPA, Oqood, DLD fees, etc)</li><li>Track developer payments and ensure accurate financial records.</li></ul>Operational &amp; Administrative Support<ul><li>Ensure compliance with RERA and other local real estate regulations.</li><li>Apply for move-in/move-out permits, access cards, and DET permits.</li><li>Handle DEWA, Empower, DU, gas, and chiller applications, renewals, and billing logs.</li><li>Support basic HR tasks: attendance monitoring, onboarding documents, and internal communication.</li><li>Prepare letters, memos, and assist with office coordination when needed.</li></ul>Tools Used<ul><li>Zoho CRM</li><li>Property Finder, Bayut, other listing portals</li><li>MS Office (Excel, Word, PowerPoint)</li><li>WhatsApp Business</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, or related field.</li><li>2&ndash;3 years experience in UAE real estate (admin or operations).</li><li>Strong knowledge of DLD, RERA forms, and developer portals.</li><li>Excellent English communication skills.</li><li>Strong multitasking ability with high attention to detail.</li><li>Able to work independently, handle deadlines, and maintain confidentiality.</li><li>Female applicant only.</li></ul>Location: Business Bay, DubaiJob Type: Full-time

Administrative Assistant

My Delivery Services Co.

Job Title &mdash; Real Estate Administrator (End-to-End Transactions)Location: Onsite Department: Operations Reports to: Head of Operations Employment Type: Full-timeRole overviewWe are hiring an experienced Real Estate Administrator who is expert in managing end-to-end real-estate transactions (off-plan, resale, residential &amp; commercial). You will be the operational backbone for deal execution &mdash; handling documentation, compliance, stakeholder coordination (clients, lawyers, developers, escrow/Trust accounts), and closing. This role requires high attention to detail, excellent stakeholder management and proven experience moving deals smoothly from LOI/booking to handover and handoff to post-sales teams.Key responsibilities<ul><li>Manage full transaction lifecycle for assigned deals: reservation/booking &rarr; contract preparation (SPA/MOU) &rarr; deposits &rarr; escrow / trust coordination &rarr; title transfer / registration &rarr; handover.</li><li>Prepare, review and verify all transaction documents (purchase agreements, addendums, assignment forms, POAs, invoicing) ensuring accuracy and completeness.</li><li>Coordinate with clients, sales agents, developers, legal counsels, banks, escrow agents and government authorities (e.g., DLD/RERA where applicable) to obtain approvals, NOCs and signoffs.</li><li>Track payment schedules, follow up on client payments, issue receipts &amp; manage refund/forfeiture cases per contract terms.</li><li>Maintain transaction trackers / pipelines and update CRM daily with status, next steps and risks.</li><li>Ensure compliance with local regulations, AML/KYC procedures and client due-diligence requirements.</li><li>Manage handover to Customer Success/Property Management after closing: provide handover pack, contact details, warranties and handover checklist.</li><li>Resolve operational issues and disputes (documentation mismatches, delay claims) in liaison with legal and commercial leads.</li><li>Prepare periodic reports for management: pipeline health, closing forecasts, aging of deposits, exception reports.</li><li>Continuously improve transaction workflows, templates, checklists and SOPs to reduce cycle time and error rate.</li><li>Support audits and document requests from auditors, finance and regulators.</li></ul>Required qualifications &amp; experience<ul><li>3&ndash;6+ years hands-on experience managing real-estate transactions end-to-end (off-plan and resale).</li><li>Practical knowledge of local property registration &amp; transaction processes (experience with Dubai/UAE DLD &amp; RERA processes preferred).</li><li>Proven experience coordinating with developers, escrow providers, banks and legal counsel.</li><li>Strong documentation skills &mdash; contract review, attention to detail and ability to spot discrepancies.</li><li>Proficient with CRM systems (Salesforce/HubSpot/Zoho or industry CRM), MS Excel (pivot tables, VLOOKUP/XLOOKUP) and MS Office.</li><li>Professional qualification in Business / Finance / Real Estate or equivalent practical experience.</li><li>Excellent written &amp; verbal English; additional languages (Arabic, Russian) are a plus for targeted markets.</li><li>Ability to work onsite and occasionally travel to developers/offices as needed.</li></ul>Core skills &amp; attributes<ul><li>Exceptional organisational and time-management skills; ability to manage multiple transactions concurrently.</li><li>High integrity, confidentiality and compliance mindset.</li><li>Strong stakeholder management and negotiation skills.</li><li>Problem-solving orientation and calm under pressure (deadline/closing driven).</li><li>Proactive communicator &mdash; provides timely updates and escalates risks early.</li><li>Detail-oriented with strong numeric accuracy.</li></ul>KPIs / Success metrics<ul><li>Transaction cycle time (booking &rarr; handover) &mdash; reduction target.</li><li>% of deals closed on schedule (vs planned closing date).</li><li>Documentation accuracy rate (errors / exceptions per closing).</li><li>Timely submission of VAT/invoice/finance documents (if applicable).</li><li>Client satisfaction at handover (handover survey score).</li><li>Aging of client deposits / number of outstanding removals.</li></ul>Tools &amp; systems<ul><li>CRM: Salesforce / HubSpot / Zoho (maintain timely records)</li><li>Document management: Google Drive / SharePoint / DocuSign / Adobe PDF tools</li><li>Finance coordination: familiarity with invoicing systems and escrow reconciliation</li><li>Reporting: Excel / Google Sheets / basic BI or dashboards</li></ul>What we offer<ul><li>Competitive salary and performance incentives.</li><li>Opportunity to work on high-value projects and global portfolios.</li><li>Professional development &amp; career path into Transaction / Operations Lead roles.</li><li>Collaborative team environment and exposure to senior stakeholders.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Real Estate Administrator

MOHAMMED KAMALUDDIN AIR CONDITIONERS & ELECTRICAL REPAIRS LLC

Location: Abu Dhabi Accommodation: Provided Visa: NegotiableDriver's license is neededAbout Us: We are a growing real estate management company handling villas and buildings across the region. As a small-to-medium sized company, we value efficiency, reliability, and teamwork. We are looking for a motivated individual to support our accounting, operations, and maintenance coordination functions.Key Responsibilities:<ul><li>Location: Abu Dhabi</li></ul>Accommodation: Provided Visa: NegotiableDriver's license is neededAbout Us: We are a growing real estate management company handling villas and buildings across the region. As a small-to-medium sized company, we value efficiency, reliability, and teamwork. We are looking for a motivated individual to support our accounting, operations, and maintenance coordination functions.Key Responsibilities:<ul><li>Track and record rent payments, including paid/pending status, date, and method of payment.</li><li>Remind management of cheque deposits related to rent collection.</li><li>Notify management about upcoming lease renewal dates with villa and building owners.</li><li>Attend calls from tenants regarding maintenance complaints and forward them promptly to the maintenance team.</li><li>Purchase goods and deliver them to designated sites or destinations.</li><li>Supervise the maintenance team and ensure assigned tasks are completed on time.</li><li>Provide general office support (approximately 1&ndash;2 hours daily).</li><li>Perform additional tasks as the company grows and based on performance.</li></ul>Requirements:<ul><li>Strong organizational and time management skills</li><li>Basic accounting knowledge (rent collection, payment tracking, etc.)</li><li>Valid UAE driving license (for site deliveries and purchases)</li><li>Good communication skills in English (Arabic is a plus)</li><li>Proactive, reliable, and able to follow up on tasks with attention to detail</li></ul>Benefits:<ul><li>Free accommodation provided</li><li>Visa support negotiable for the right candidate</li></ul>If you're ready to be part of a dedicated team and contribute to keeping our operations running smoothly, we&rsquo;d love to hear from you.Requirements:<ul><li>Strong organizational and time management skills</li><li>Basic accounting knowledge (rent collection, payment tracking, etc.)</li><li>Valid UAE driving license (for site deliveries and purchases)</li><li>Good communication skills in English (Arabic is a plus)</li><li>Proactive, reliable, and able to follow up on tasks with attention to detail</li></ul>Benefits:<ul><li>Free accommodation provided</li><li>Visa support negotiable for the right candidate</li></ul>If you're ready to be part of a dedicated team and contribute to keeping our operations running smoothly, we&rsquo;d love to hear from you.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative & Operations Assistant – Real Estate Management

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