real estate services administrator

XYZ real estate

About UsAt XYZ Real Estate, we specialize in connecting clients with Dubai&rsquo;s most sought-after properties. Our mission is to provide a seamless and transparent real estate experience built on trust, innovation, and professionalism. We&rsquo;re looking for a Real Estate Administrator to join our growing team and help ensure smooth operations across all administrative and client service processes.Role OverviewThe Real Estate Administrator will play a key role in supporting our agents, maintaining property listings, managing client documentation, and ensuring all operational processes run efficiently. This position requires strong organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities<ul><li>Manage and update property listings across online portals and CRM systems.</li><li>Prepare contracts, tenancy agreements, and other real estate documentation.</li><li>Coordinate property viewings, client appointments, and agent schedules.</li><li>Handle client inquiries via phone, email, and WhatsApp with professionalism.</li><li>Maintain accurate records of transactions, listings, and leads.</li><li>Assist with marketing materials and property photo/video coordination.</li><li>Liaise with landlords, tenants, and developers to ensure all paperwork is complete.</li><li>Support the team with administrative tasks and day-to-day office management.</li></ul>Requirements<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE.</li><li>Strong knowledge of real estate processes, RERA forms, and documentation.</li><li>Proficiency in CRM software and real estate listing platforms (Bayut, Property Finder, Dubizzle, etc.).</li><li>Excellent written and verbal communication skills in English (Arabic is a plus).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work in a fast-paced, team-oriented environment.</li></ul>What We Offer<ul><li>Competitive salary and performance incentives.</li><li>Supportive and dynamic work environment.</li><li>Career growth opportunities within Dubai&rsquo;s top-performing real estate company.</li><li>Training and professional development.</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Real Estate Administrator

Hallmark Real Estate

We are seeking a highly organized and detail-oriented Property Listing Administrator to support our real estate team by managing and maintaining property listings across Portals (Bayut &amp; Property Finder, Etc) and marketing platforms. This role is essential to ensuring listing accuracy, compliance, and timely updates, allowing agents to focus on client relationships and sales.Key Responsibilities<ul><li>Create, input, and manage property listings in the Portals (Bayut &amp; Property Finder, Etc)</li><li>Update listing details including pricing, status changes, and descriptions</li><li>Ensure all listings comply with rules and brokerage standards</li><li>Upload and manage listing photos, videos, floor plans, and virtual tours</li><li>Maintain accurate records of listing documents and disclosures</li><li>Review listings for accuracy, consistency, and quality control</li><li>Communicate with agents regarding missing information, revisions, or deadlines</li></ul>Qualifications<ul><li>Previous experience in real estate administration or listing management preferred</li><li>Familiarity with Portals platforms (Bayut &amp; Property Finder, Etc)</li><li>Strong attention to detail and accuracy</li><li>Excellent organizational and time-management skills</li><li>Ability to handle multiple listings and deadlines simultaneously</li><li>Proficiency with basic office software and CRM systems</li><li>Strong written and verbal communication skills</li></ul>Preferred Skills (Nice to Have)<ul><li>Knowledge of real estate compliance and disclosures</li><li>Experience with marketing tools or design platforms (e.g., Canva)</li><li>Prior support experience with real estate agents or teams</li></ul>What We Offer<ul><li>Competitive compensation based on experience</li><li>Supportive team environment</li><li>Opportunity to grow within a real estate organization</li><li>Flexible work options (where applicable)</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,001.00 per monthExperience:<ul><li>Property Listing Administrator: 2 years (Required)</li></ul>Language:<ul><li>Arabic And English (Required)</li></ul>

Property Listing Administrator (Real Estate)

Creative Lines Real Estate

Role OverviewThe Real Estate Administrator will play a key role in supporting our agents, maintaining property listings, managing client documentation, and ensuring all operational processes run efficiently. This position requires strong organizational skills, attention to detail, and excellent communication abilities.Key Responsibilities<ul><li>Handle daily office administration and coordination</li><li>Manage emails, phone calls, and correspondence</li><li>Prepare and maintain contracts, forms, and client files</li><li>Coordinate with brokers, developers, and external parties</li><li>Assist with property listings, documentation, and portals</li><li>Manage and update property listings across online portals and CRM systems.</li><li>Support the team with administrative tasks and day-to-day office management.</li><li>Liaise with government portals (DLD, Trakheesi, Bayut, Property Finder, etc.)</li></ul>Requirements &amp; Skills<ul><li>Proven experience as a Real Estate Administrator or similar role in the UAE.</li><li>Strong knowledge of real estate processes, RERA forms, and documentation.</li><li>Proficiency in CRM software and real estate listing platforms (Bayut, Property Finder, Dubizzle, etc.).</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work in a fast-paced, team-oriented environment.</li><li>Proficient in MS Office (Word, Excel, Email)</li><li>Minimum 1&ndash;2 years of experience in real estate administration (preferred)</li></ul>Language<ul><li>English (mandatory)</li><li>Arabic (advantage)</li></ul>Job Type: Full-timeWork Location: Al Nahda 1 DubaiJob Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Real estate administrator

FCBS

We are hiring a proactive and organized Real Estate Administrator to support our team in Dubai. The ideal candidate should have experience in real estate operations and excellent administrative skills.Key Responsibilities:<ul><li>Manage property listings, contracts, and client records.</li><li>Responsible to write the content for website posting and other medias</li><li>Coordinate schedules, appointments, and client follow-ups.</li><li>Handle inquiries and maintain efficient office operations.</li></ul>Requirements:<ul><li>Prior experience in real estate administration.</li><li>Strong knowledge of Dubai real estate regulations.</li><li>Proficiency in MS Office and CRM tools.</li></ul>Job Type: PermanentPay: AED4,000.00 - AED5,000.00 per month

Real Estate Admin

Invespy

We are looking for a Real Estate Administrator to support our sales team in Dubai. This role is essential in managing documentation, coordinating transactions and ensuring the smooth operation of the sales process.Location: DubaiResponsibilities:<ul><li>Prepare and manage contracts, MOUs, and other sales documents</li><li>Coordinate with clients, agents, and developers to ensure all paperwork is completed accurately</li><li>Maintain and update CRM systems with client and property details</li><li>Support the sales team with administrative tasks, including scheduling meetings and follow-ups</li><li>Ensure compliance with real estate regulations and company policies</li></ul>Requirements:<ul><li>Previous experience in real estate administration is a must</li><li>Strong organizational and multitasking skills</li><li>Proficiency in Microsoft Office and CRM software</li><li>Excellent communication and attention to detail</li><li>Knowledge of Dubai's real estate market and transaction processes is an advantage</li></ul>Job Type: Full-timeLocation:<ul><li>Dubai (Required)</li></ul>

Virtus Homes Real Estate L.L.C

We are seeking a Female Administrator to join our real estate firm. The ideal candidate will provide administrative and operational support to ensure the smooth day-to-day functioning of the office.Key Responsibilities<ul><li>Handle daily office administration and coordination</li><li>Manage emails, phone calls, and correspondence</li><li>Prepare and maintain contracts, forms, and client files</li><li>Coordinate with brokers, developers, and external parties</li><li>Assist with property listings, documentation, and portals</li><li>Maintain records, databases, and filing systems</li><li>Schedule meetings and manage calendars</li><li>Support management with reports and documentation</li><li>Handle basic accounts follow-ups and office supplies</li><li>Liaise with government portals (DLD, Trakheesi, Bayut, Property Finder, etc.)</li></ul>Requirements &amp; Skills<ul><li>Female candidate preferred</li><li>Minimum 1&ndash;2 years of experience in real estate administration (preferred)</li><li>Good knowledge of Dubai real estate procedures</li><li>Proficient in MS Office (Word, Excel, Email)</li><li>Strong communication and organizational skills</li><li>Ability to multitask and work under pressure</li><li>Professional appearance and attitude</li></ul>Language<ul><li>English (mandatory)</li><li>Arabic (advantage)</li></ul>Job Type: Full-timePay: AED2,999.00 - AED3,000.00 per monthWork Location: In person

downtownstar

Job Summary:We are seeking an highly organized, tech-savvy, and motivated Real Estate Admin to join our team. This role is ideal for someone with strong computer skills, excellent attention to detail, and a desire to grow in the real estate industry.Key Responsibilities:<ul><li>Provide administrative support including phone and email handling, calendar management, and appointment scheduling</li><li>Prepare and process real estate documents, contracts, and listings</li><li>Update and manage property listings in the MLS and marketing platforms</li><li>Coordinate transaction deadlines and ensure timely completion of tasks</li><li>Maintain digital and physical files for transactions and compliance</li><li>Communicate professionally with clients, agents, and vendors</li></ul>Requirements<ul><li>Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>have an experience in real estate</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication skills, both written and verbal</li><li>Attention to detail and a proactive, problem-solving mindset</li><li>Ability to handle confidential information responsibly</li><li>Preferably with own visa/spouse visa (negotiable)</li><li>With Real Estate experience </li></ul>Job Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

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