real estate services administrator

IHRPM

Job SummaryWe are seeking a highly organized and detail-oriented Real Estate Administrator to support our real estate operations. The ideal candidate will manage documentation, coordinate with agents and clients, and ensure smooth administrative processes for property transactions and listings.Key Responsibilities<ul><li>Prepare and manage property listings and advertisements</li><li>Maintain client and property databases</li><li>Coordinate with agents, buyers, sellers, and tenants</li><li>Handle contracts, agreements, and documentation</li><li>Schedule property viewings and meetings</li><li>Monitor lease agreements and renewals</li><li>Prepare reports, invoices, and commission statements</li><li>Ensure compliance with local real estate regulations</li></ul>Requirements<ul><li>Proven experience in real estate administration</li><li>Knowledge of property management procedures</li><li>Strong organizational and multitasking skills</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Good communication skills (written and verbal)</li><li>Ability to handle confidential information</li></ul>Preferred Qualifications<ul><li>Experience with real estate CRM systems</li><li>Knowledge of local property laws and documentation</li><li>Background in property management or brokerage firms</li></ul>Benefits<ul><li>Competitive salary</li><li>Career growth opportunities</li><li>Supportive work environment</li></ul>Job Type: Full-timePay: AED5,000.00 - AED5,500.00 per month

Real Estate Admin

Capital Zone Mortgage Broker

Capital Zone Properties is expanding, and we&rsquo;re looking for a sharp, organized, and experienced Real Estate Administrator to support our brokers and partner real estate companies.If you thrive in a fast-paced brokerage environment, love keeping deals organized, and know how to keep agents on track, this role is for you.What You&rsquo;ll Do<ul><li>Provide direct administrative support to real estate brokers</li><li>Manage listing and transaction files from start to finish</li><li>Prepare, review, and organize contracts and related documentation</li><li>Coordinate with brokerages, agents, title companies, and clients</li><li>Track deadlines and ensure smooth closings</li><li>Maintain CRM systems and compliance records</li><li>Assist with listing input and marketing coordination</li></ul>What We&rsquo;re Looking For<ul><li>2+ years of real estate administration experience (required)</li><li>Strong knowledge of real estate contracts and brokerage operations</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and meet deadlines</li><li>Professional communication skills</li><li>Tech-savvy</li></ul>Why Join Capital Zone Properties?<ul><li>Competitive pay (based on experience)</li><li>Professional, growth-focused environment</li><li>Opportunity to advance within a growing real estate company</li><li>Work alongside driven, high-performing brokers</li></ul>If you&rsquo;re experienced, dependable, and ready to grow with a strong team, we want to hear from you.Job Types: Full-time, PermanentPay: AED4,000.00 - AED5,000.00 per month

Real Esate Admin

HOSS Kitchen LLC

Job description:Company Name - NAAS Properties Location - Mirdif , Dubai3&ndash;4 years of UAE real estate administration experienceJob DescriptionWe are seeking an experienced and highly organized Office Administrator for a real estate company. The ideal candidate must have strong hands-on experience in both Secondary and Off-Plan transactions, with the ability to manage day-to-day office operations and support sales teams from deal initiation to transfer / handover.The role requires deep knowledge of UAE real estate processes, documentation, platforms, and regulatory compliance.Key ResponsibilitiesGeneral Office &amp; Operations<ul><li>Manage daily office operations and administrative workflows</li><li>Coordinate between sales agents, clients, developers, trustees, and management</li><li>Maintain accurate records, reports, and transaction trackers</li><li>Ensure compliance with RERA / DLD regulations</li><li>Assist management with operational and reporting requirements</li></ul>Secondary Market Responsibilities (A&ndash;Z)<ul><li>Handle complete secondary market transactions from offer to title deed transfer</li><li>Prepare and manage Form A, Form F, MOUs, NOCs, and related documentation</li><li>Coordinate with buyers, sellers, agents, trustee offices, developers, and banks</li><li>Track deals from offer acceptance to transfer completion</li><li>Liaise with DLD, Trustee Offices, and developers</li><li>Maintain accurate secondary market deal trackers</li></ul>Off-Plan Responsibilities (A&ndash;Z)<ul><li>Handle end-to-end off-plan sales administration</li><li>Coordinate with developers&rsquo; sales administration teams</li><li>Prepare and manage booking forms, reservation forms, and offers</li><li>Collect and verify client KYC documents</li><li>Register off-plan transactions on DLD / Oqood</li><li>Coordinate SPA issuance, signing, and registration</li><li>Track payment plans, milestone payments, and post-handover payments</li><li>Follow up with developers on approvals, NOCs, and handover schedules</li><li>Assist agents and clients during handover process</li><li>Maintain detailed off-plan trackers and payment schedules</li></ul>Platforms &amp; Systems<ul><li>Manage and update listings on Property Finder, Bayut, Dubizzle</li><li>Work with CRM systems and internal trackers</li><li>Proficient in MS Office / Google Workspace</li></ul>Required Skills &amp; Qualifications<ul><li>3&ndash;4 years of experience as a Real Estate Office Administrator in UAE</li><li>Strong knowledge of Secondary Market &amp; Off-Plan processes (complete cycle)</li><li>Hands-on experience with DLD, Oqood, Trustee Office procedures</li><li>Excellent documentation, coordination, and follow-up skills</li><li>Strong communication skills (English required; Arabic is a plus)</li><li>Ability to manage multiple transactions simultaneously</li><li>Well-organized, detail-oriented, and proactive</li></ul>Preferred Qualifications<ul><li>Experience working with multiple developers</li><li>Familiarity with Ejari, mortgage coordination, and handover processes</li><li>Experience supporting large sales teams</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED9,000.00 per month

Emperor homes properties

Are you an organised, proactive professional with experience in the fast-paced world of real estate? We&rsquo;re looking for a confident Administrator with real estate industry experience to join our growing team.About the RoleAs a key part of our office operations, you&rsquo;ll provide essential administrative support to ensure smooth day-to-day running of property sales and management activities. This is a dynamic role suited to someone who thrives under pressure and enjoys working in a client-focused environment.Key Responsibilities:<ul><li>Provide administrative support including handling phone calls, emails, calendar management, and appointment scheduling</li><li>Prepare, review, and manage various documents such as contracts, agreements, and property listings (Property Finder, Dubizzle, Bayut)</li><li>Apply for and manage Trakheesi permits; ensure compliance with RERA regulations</li><li>Prepare Tenancy Contracts, Form A, B, I, and F as required</li><li>Generate tax invoices for commission and follow up on payments</li><li>Assist in WPS payroll processing for agents and staff</li><li>Accurately prepare and file VAT returns with the Federal Tax Authority (FTA)</li><li>Update and manage property listings on MLS and other marketing platforms</li><li>Coordinate transaction timelines and ensure timely task completion</li><li>Track and follow up on commissions to ensure timely payments</li><li>Maintain organized digital and physical filing systems for transactions and compliance</li><li>Communicate professionally with clients, agents, and vendors</li><li>Updating Excel and Google Sheets</li><li>Making cold calls to landlords, tenants, and investors to generate leads (training provided)</li></ul>Requirements:<ul><li>Minimum 2 years of experience in a real estate administrative role (Dubai experience preferred)</li><li>Experience in AML/CFT and compliance officer.</li><li>Strong knowledge of RERA, Trakheesi, VAT filing, and WPS processing</li><li>Experience in property management, commission tracking, and tax invoicing</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems</li><li>Excellent written and verbal communication skills in English</li><li>High attention to detail with a proactive, problem-solving attitude</li><li>Willingness to work flexible hours, including weekends and handle urgent requests</li></ul>Benefits:<ul><li>Visa provided after 2-month probation period</li><li>Opportunity to grow within a prestigious real estate firm</li><li>Full training provided on property listing platforms and internal systems</li><li>Professional development and career advancement opportunities</li><li>Performance-based bonuses and development opportunities</li></ul>Job Type: Full-timeSalary: Up to AED 3,500 per monthJob Type: Full-timePay: AED2,000.00 - AED3,500.00 per month

Experienced Real Estate Administrator

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary - AED2800 to AED3000Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Mention your visa status and availability?</li><li>Are you willing to start for a salary of AED2800 to AED3000?</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator - Freshers / Visit Visa holders can also apply

ASG COMMERCIAL PROPERTIES LLC

Hiring: Real Estate Admin Cum TelecallerWe are looking for a Real Estate Admin Cum Telecaller to join our team.Requirements:<ul><li>Arabic speaking is mandatory</li><li>Good communication skills</li><li>Basic knowledge of MS Office</li><li>Real estate experience preferred (if they have experience)</li></ul>Eligibility:<ul><li>Freshers and interns are welcome</li></ul>Salary:<ul><li>Interns / Freshers: AED 1,500 &ndash; AED 2,000</li><li>Experienced Candidates: AED 2,500 &ndash; AED 3,500 (depending on experience)</li></ul>Interested candidates can share their CV via WhatsApp at +971 56 646 9345.Job Type: Full-time

Lionheart Real Estate L.L.C

23+ Years of British-Managed Experience in DubaiLionheart Real Estate, a trusted name in the Dubai property market, is seeking a dedicated Administrative Officer to help run our office and support our sales agents.Key Responsibilities<ul><li>Prepare and manage all Dubai property paperwork, including Forms A, B, F, and MOUs.</li><li>Ensure compliance with RERA rules and handle Trakheesi submissions accurately.</li><li>Update property listings on portals like Bayut, Dubizzle, Property Finder, and maintain our internal database.</li><li>Communicate with clients, schedule meetings, and coordinate property viewings.</li><li>Assist the team with social media content and general office tasks.</li></ul>Requirements<ul><li>Minimum of 2 years&rsquo; experience in a Dubai real estate office.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Proficient with computers, including email, Google Workspace, Word, and Excel.</li><li>Highly organized, reliable, and attentive to detail.</li></ul>What We Offer<ul><li>A friendly, professional, and supportive work environment.</li><li>Training and development opportunities to advance your career.</li><li>Competitive salary based on experience.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>

Real Estate Administrative Officer

Search 10000+ Real estate services administrator jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 real estate services administrator jobs Near Me

Real Estate Admin

Real Esate Admin

Real Estate Admin

Experienced Real Estate Administrator

Real Estate Administrator - Freshers / Visit Visa holders can also apply

Real Estate Admin

Real Estate Administrative Officer