real estate transaction coordinator

Ascend Realty

Ascend Realty is a boutique real estate brokerage in Juneau, Alaska focused on providing high-level service, strong communication, and a smooth experience for our clients.We are looking for a highly organized, detail-oriented Transaction Coordinator to support our real estate transactions from contract to close.This is an ideal role for someone who enjoys systems, communication, and keeping everything running smoothly behind the scenes.What We&rsquo;re Looking For<ul><li>Highly organized and detail-oriented</li><li>Strong communication and follow-up skills</li><li>Ability to manage multiple transactions at once</li><li>Tech-wizard (Word, Google Drive, email, digital documents, etc.)</li><li>Professional, positive, and proactive</li><li>Ability to work independently and take initiative</li></ul>Preferred (but not required)<ul><li>Real estate experience or familiarity with contracts</li><li>Transaction coordination experience</li><li>Knowledge of Alaska real estate forms/process</li></ul>Position Details<ul><li>Part-time (with potential to grow)</li><li>Flexible schedule</li><li>Pay based on experience (hourly)</li></ul>About Ascend RealtyAscend Realty is built on relationships, professionalism, and long-term growth&mdash;for both clients and team members. We value clear communication, strong systems, and a supportive, positive work environment.How to ApplyPlease apply through Indeed and include a short note about your experience and why this role is a good fit for you.Pay: $25.00 - $26.00 per hourExpected hours: 2.0 &ndash; 10.0 per weekWork Location: In person

Transaction Coordinator

North Alabama House Buyer

About North Alabama House BuyerNorth Alabama House Buyer is the #1 home buying company in North Alabama, based right here in Huntsville. We specialize in buying houses quickly, as-is, and without the hassle of traditional listings. Since 2018, we&rsquo;ve helped hundreds of homeowners sell their properties in a simple, straightforward way - and we now purchase over 200 homes per year.Our reputation is built on doing what we say we&rsquo;re going to do. With 500+ five-star Google reviews, we&rsquo;ve become the most trusted names in our market by focusing on transparency, speed, and strong communication.We&rsquo;re a fast-growing, high-performance team that values accountability, hard work, and people who take ownership. If you&rsquo;re looking to be part of a company that is scaling quickly, making a real impact in the community, and setting the standard in our industry &mdash; this is the place to do it.Who are we looking for?North Alabama House Buyer is looking for a highly organized, dependable, and detail-oriented Transaction Coordinator to help manage the closing process for our real estate acquisitions. This is a full-time role for someone who wants a long-term opportunity with a fast-growing local real estate investment company.This person will help oversee our files from contract to close, communicate with sellers, buyers, title companies, attorneys, and internal team members, and make sure every transaction moves smoothly and efficiently. The right candidate is proactive, calm under pressure, strong with follow-up, and able to keep multiple files organized without letting details slip through the cracks.We are looking for someone who is a strong communicator, a team player, and someone who takes ownership of their work. Real estate transaction coordination or real estate administrative experience is strongly preferred.What&rsquo;s in it for you?<ul><li>Work for a growing local company with long-term opportunity</li><li>Be part of a team that values speed, professionalism, and follow-through</li><li>Play an important role in helping homeowners through real situations</li><li>Competitive compensation based on experience</li><li>Opportunity to grow with the company as we continue expanding</li><li>Work with a company that buys a high volume of houses and has an established reputation in North Alabama</li></ul>What will you do?The Transaction Coordinator will be responsible for helping manage the administrative side of our acquisitions from executed contract through closing. This person should be able to provide excellent service to sellers, buyers, title companies, attorneys, and team members while keeping each file moving on time.The ideal candidate is highly organized, process-driven, and comfortable handling deadlines, documentation, and communication across multiple transactions at once. This person should be able to think ahead, solve problems, and make sure nothing falls through the cracks.Company Core Values:<ul><li>Drive &ndash; Take initiative and push things forward without being asked</li><li>Hard Work &ndash; Do what needs to be done, even when it&rsquo;s not easy</li><li>Stewardship &ndash; Take ownership and care for resources as if they&rsquo;re your own</li><li>Belief &ndash; Have confidence in the mission, the team, and what we&rsquo;re building</li></ul>Transaction Coordinator duties and responsibilities include, but are not limited to:<ul><li>Open and manage transaction files from contract to close</li><li>Serve as a main point of contact between North Alabama House Buyer, sellers, buyers, title companies, attorneys, and other third parties</li><li>Maintain accurate records, notes, and file documentation for every transaction</li><li>Ensure contracts, addenda, amendments, disclosures, and other required documents are complete and properly executed</li><li>Coordinate with acquisitions, dispositions, and operations team members throughout each transaction</li><li>Order title work and follow up with title companies and closing attorneys</li><li>Monitor deadlines and contingency dates to ensure files stay on track</li><li>Confirm earnest money delivery and other required items have been completed on time</li><li>Communicate regularly with sellers, buyers, and internal team members regarding status updates and next steps</li><li>Review settlement statements and closing disclosures for accuracy before closing</li><li>Coordinate closing dates, times, locations, and signing logistics with all parties</li><li>Track missing items and follow up until all documents and requirements have been completed</li><li>Help draft and organize addenda, amendments, and other transaction-related documents as needed</li><li>Keep CRM and internal systems updated with accurate file notes and status changes</li><li>Support the team with administrative tasks related to acquisitions, dispositions, and closings</li><li>Help ensure a smooth handoff between departments during the life of each file</li><li>Follow up after closing when needed to confirm completed files and final documentation</li></ul>General business operations may include:<ul><li>Answering calls, texts, and emails related to active transactions</li><li>Scheduling appointments and coordinating meetings as needed</li><li>Supporting leadership and other team members with administrative tasks</li><li>Maintaining organized digital files and back-office systems</li><li>Assisting with special projects and process improvements as needed</li></ul>Position requirements<ul><li>Previous transaction coordination, real estate administration, title, or closing experience strongly preferred</li><li>Strong attention to detail</li><li>Excellent verbal and written communication skills</li><li>Ability to manage multiple files and deadlines at once</li><li>Strong organization and follow-up skills</li><li>Comfortable working with contracts, documents, and file management systems</li><li>Tech-savvy and comfortable using CRM platforms, Google Workspace, Microsoft Office, and PDF tools</li><li>Ability to work independently, solve problems, and stay on top of tasks without constant supervision</li><li>Positive attitude and team-oriented mindset</li><li>Reliable computer, internet connection, and smartphone</li></ul>Preferred qualifications<ul><li>Experience in real estate investing, wholesale, or residential transactions</li><li>Familiarity with Alabama real estate closings</li><li>Experience communicating with title companies, attorneys, and sellers</li><li>Experience in a fast-paced real estate office environment</li></ul>CompensationCompensation will depend on experience, skill set, and overall fit for the role.Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Binsuloom Group

We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. .<ul><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a must</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations</li><li>Knowledge of real estate CRM platforms will be an added advantage</li><li>Real Estate Maintenance Coordination</li></ul>Salary - AED2800 to AED3000Job Type: Full-timePay: AED2,800.00 - AED3,000.00 per monthApplication Question(s):<ul><li>Mention your visa status and availability?</li><li>Are you willing to start for a salary of AED2800 to AED3000?</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Administrator - Freshers / Visit Visa holders can also apply

NexGen Home Loans Inc

NexGen Home Loans is seeking a highly organized, detail-oriented, and client-focused Client Operations Coordinator to support the day-to-day operations of a growing mortgage business. This role will primarily support mortgage operations with responsibilities similar to a Loan Officer Assistant or Loan Processor, while also assisting with light real estate transaction support and administrative coordination.The right person will help keep files organized, clients informed, deadlines on track, and transactions moving forward smoothly. This role is ideal for someone who is adaptable, coachable, meticulous, and tenacious &mdash; someone who genuinely cares about doing great work and putting the client first.What You&rsquo;ll Do<ul><li>Support the mortgage pipeline from application to closing</li><li>Collect, organize, and review borrower documentation</li><li>Communicate with clients regarding outstanding items and next steps</li><li>Track deadlines, conditions, and loan milestones</li><li>Maintain accurate loan files and CRM records</li><li>Follow up with clients, title companies, insurance agents, lenders, and referral partners</li><li>Assist with file submission, processing support, and post-closing tasks</li><li>Provide light transaction coordination support related to real estate files</li><li>Help manage workflow, systems, checklists, and administrative tasks</li></ul>What We&rsquo;re Looking For<ul><li>Mortgage, real estate, loan processing, transaction coordination, or administrative experience preferred</li><li>Strong attention to detail and organizational skills</li><li>Excellent communication and follow-up</li><li>Ability to manage multiple tasks and deadlines</li><li>Comfortable in a fast-paced, entrepreneurial environment</li><li>Coachable, adaptable, and solutions-oriented</li><li>Professional, dependable, and proactive</li><li>Proficiency with CRM systems, Google Workspace, Microsoft Office, and digital file management tools preferred</li></ul>Who You AreYou are someone who always keeps the client&rsquo;s best interest at heart. You take pride in the details, follow through, and do not let things slip through the cracks. You are moldable, willing to learn, and resourceful enough to help solve problems and get the job done.About NexGen Home LoansNexGen Home Loans is a client-first business built on trust, communication, service, and doing what is right for the client. We believe details matter, follow-through matters, and the client experience matters. We are looking for someone who shares those values and wants to grow with the business over time.Pay: From $18.00 per hourApplication Question(s):<ul><li>Do you have at least 1 year of experience in mortgage, real estate, transaction coordination, loan processing, or administrative operations support?</li><li>Are you comfortable managing multiple files, deadlines, and follow-up tasks at the same time?</li><li>Are you comfortable communicating with clients, title companies, insurance agents, and other transaction-related parties by phone, email, and text?</li><li>Are you available to work during standard business hours, Monday through Friday? </li></ul>Work Location: Hybrid remote in Oklahoma City, OK 73103

Client Operations Coordinator

St. Johns River Water Management District

<div>Job Summary:
This position will be responsible for maintaining the District&rsquo;s Real Estate inventory database known as the Land Resource System (LRS). Good communication skills and attention to detail are essential to work with staff to accurately document all aspects of real estate transactions. Individual must possess critical thinking and analytical skills and ensure the LRS database remains current. Independently performs work that is varied and occasionally difficult and spends majority of time working in real estate disciplines. 
Job duties include:<ul><li>
Responsible for maintaining the District&rsquo;s real estate inventory database (LRS) including data entry, linking records, and uploading documents associated with all real estate transactions.</li><li>
Responsible for compiling documents and creating real estate transaction closing binders for all real estate transactions.</li><li>
Coordinating the transfer of records to the District Clerk and Central Files for permanent archival.</li><li>
Responsible for entering and maintaining the District&rsquo;s real estate inventory records into the State Lands Inventory Tracking System (LITS) and the State Facilities Inventory Tracking System (FITS) to meet the annual reporting deadline.</li><li>
Receives and manages land acquisition applications including preparing property information packet, routing property information through the Selection Committee, and reporting recommendations to office director.</li><li>
Prepares and manages the real estate transaction for Permissive Use Agreements (PUA) and Easements for hydrological monitoring and other uses on private lands.</li><li>
Assists with recording District agreements and other real estate documents in the County&rsquo;s public records.</li><li>
General Administrative support services such as gather annual report information, coordinate public records requests, processes incoming mail, coordinate overnight mail services and perform other related duties as assigned.</li></ul> 
Ability to:
Ability to understand and apply applicable statutes, rules, regulations, policies and procedures relating to the real estate program and procurement. Ability to communicate effectively verbally and in writing. Ability to plan, organize, develop, implement, prioritize, administer and coordinate projects/activities. Ability to establish and maintain an effective working relationship with employees, officials and the public. Ability to exercise sound independent judgment and tact. 
Minimum Qualifications:
A two-year degree in Business Administration, Legal Studies, or other related field, with two (2) years of experience in administrative duties, records keeping, database management, contracts and real estate closings.
Possesses a working knowledge of electronic database concepts and processes and ability to learn the complexities of the LRS database system.
Possess basic real estate knowledge and ability to learn various aspects of the District&rsquo;s real estate transactions.
Possess basic knowledge of legal documents and GIS related to real estate transactions.
Experience in ROW agreements preferred. 
Physical Requirements/Working Environment:
Mostly in the office environment sitting at a desk and operating a personal computer to produce work products with some field visits as required. Field visits would require enduring outdoor environments in uncomfortable temperatures, inclement weather, and remote locations. 
License:
Valid State of Florida Driver&rsquo;s License. 
Additional Details:
Starting Salary Range: $46,800 - $58,489
Starting salary is based on qualifications and experience.
Benefits include Florida Retirement System, paid parental leave, health insurance, dental insurance, life insurance, long-term disability, paid leave and holidays, professional development, and wellness program.
Your application will receive careful consideration and, if selected for an interview, you will be contacted to schedule an appointment. St. Johns River Water Management District participates in E-Verify. E-Verify is an internet-based system that allows businesses to determine the eligibility of their employees to work in the Unites States.
Certain service members and veterans, and the spouses and family members of such service members and veterans will receive preference in employment and are encouraged to apply.
Equal Employment Opportunity/Veterans&rsquo; Preference/Drug-Free and Tobacco-Free Workplace 
Location: Palatka 
Closing Date: Open until filled</div>

Real Property Records Administrator

DPG Real Estate Agency

Jumpstart or Grow Your Career in Real EstateLooking to get your foot in the door&mdash;or deepen your experience&mdash;in the real estate industry?We are a fast-growing boutique real estate brokerage known for exceptional service and strong results, and we&rsquo;re looking for someone who values professionalism, reliability, with a positive attitude as a Real Estate Administrative Assistant. If you enjoy staying organized, taking initiative, and being part of a team that truly supports one another, you&rsquo;ll thrive here in our beautiful office.The right person for this role takes pride in doing things well, communicates clearly, and understands that the little details make a big difference in real estate transactions.This is an ideal role for someone who wants to learn the real estate business from the inside and grow within the industry. Whether you are working toward your real estate license, are newly licensed, or eager to gain hands-on experience behind the scenes of successful real estate transactions. You'll get a front-row seat to how deals really come together, while working closely with experienced, award-winning agents and industry professionals.If you're excited about learning the business or growing your business, showing up ready to contribute each day, and helping others succeed, we&rsquo;d love to meet you.What You&rsquo;ll Do<ul><li>Manage contract timelines, deadlines, and compliance documents from listing to closing</li><li>Coordinate communication between clients, agents, attorneys, lenders, inspectors, photographers, title companies, and vendors</li><li>Keep our CRM and transaction platforms organized and up to date</li><li>Ensure every detail is handled so transactions move smoothly and efficiently</li><li>Support our agents in delivering an exceptional client experience</li><li>Be the warm, welcoming face and voice of our office, greeting clients, prospective clients, and vendors in person and by phone</li><li>Assist with daily office operations to help the team stay organized and productive</li></ul>Who You Are<ul><li>Highly organized and detail-oriented</li><li>A strong communicator who follows up and follows through</li><li>Tech-savvy and comfortable learning new platforms</li><li>Calm under pressure and able to prioritize multiple tasks</li><li>Proactive, resourceful, and good at anticipating what needs to happen next</li><li>Dependable, professional, and someone who takes pride in their work</li><li>Someone who genuinely enjoys helping others and being part of a team</li></ul>Pay: $20.00 - $25.00 per hourExpected hours: 20.0 per weekWork Location: In person

Real Estate Administrative Assistant

Uniquie Homes Worldwide Properties LLC

A Listing coordinator at a residential real estate firm is an administrative role which assists the Licensed Real Estate Listing Agent with all aspects of the sale of a home. Generally the Listing coordinator is responsible for researching and gathering accurate property information, creating contracts with accurate financial/legal information, creating and publishing real estate listings, scheduling showings and open houses, and collecting, organizing, and delivering feedback from other agents and potential buyers.Duties and Responsibilities&middot; Must have a work experience in CRM system and other portals&middot; Responsible for sales and leasing availability list and prices, updating the listings on CRM, portals and database accordingly.&middot; Publish and Promote Property listing on various online channels such as (Property Finder, Bayut, Dubizzle and refreshing twice a day&middot; Responsible for updating all listings on the CRM and portals with the correct information and prices and to ensure that the quality score of all listings are always 100%&middot; To ensure that all listings and data are entered accurately on the CRM; coordinates with the Marketing Department accordingly for requirements related to campaigns.&middot; Consult &amp; coordinate with the Marketing Team for all property photos and access requirements; to upload all property photos from Owners/Landlords and marketing photo shoots and organize the property details which include photo, floor plan, title deed and ID&middot; Must be proficient in MS Office especially excel sheet, word etc.&middot; Should be flexible, be able to multi-task and adapt to ever changing business needsJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

Listing Coordinator - Real Estate / Abu Dhabi

Search 10000+ Real estate transaction coordinator jobs near you this March. New roles added regularly across leading industries. Apply today.

10000 real estate transaction coordinator jobs Near Me

Transaction Coordinator

Transaction Coordinator

Real Estate Administrator - Freshers / Visit Visa holders can also apply

Client Operations Coordinator

Real Property Records Administrator

Real Estate Administrative Assistant

Listing Coordinator - Real Estate / Abu Dhabi