real estate transaction coordinator

Eminence Enclave Real Estate

Eminence Enclave Real Estate - Dubai's leading, award-winning company. We are committed to building long-term client relationships rooted in trust, excellence and outstanding customer service.We are seeking a detail-oriented and proactive Listing Coordinator with experience in the real estate industry. The ideal candidate will be responsible for managing and publishing property listings across platforms like Property Finder, Bayut and others, while ensuring accuracy and compliance at every step.Key Responsibilities:<ul><li>Prepare and manage listing documents and sales contracts.</li><li>Coordinate with agents to collect and verify accurate property information.</li><li>Publish and maintain listings on Property Finder, Bayut, and other real estate platforms.</li><li>Ensure legal compliance with RERA, DLD, and other relevant authorities.</li><li>Support the full transaction process, from listing to transfer stage.</li><li>Communicate professionally with clients, developers, and government bodies.</li></ul>Requirements:<ul><li>Proven experience in a real estate listing or coordination role.</li><li>Familiarity with real estate platforms and CRM tools.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Excellent organizational and communication skills.</li></ul>We offer:<ul><li>Visa and medical insurance.</li><li>Annual flight tickets allowance.</li><li>Quarterly team events.</li><li>Opportunity for career growth and skill development.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Real Estate Listings: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Experienced Listing Coordinator | Real Estate

Mesa Verde Investments, LLC

Must have personally coordinated US real estate purchase transactions from contract to close.This is full time and requires availability during work hours.You will run investor flip transactions and also own operational follow up and KPI tracking.About the RoleWe are hiring a Real Estate Operations Coordinator to run execution across our flip purchase pipeline and day-to-day operational priorities. We buy and flip properties, completing 10-30 purchases per month, and we need a reliable operator to keep transactions moving, prevent stalls, track open items, and keep our team aligned.This role is for someone who thrives on ownership, follow-up, and clean execution. You will own the transaction lane for flip purchases and also support operational coordination across projects and internal workflows.Primary Responsibilities (Operations Execution)Daily execution hub for flip and business priorities Maintain an &ldquo;open items&rdquo; tracker and push items to completion Follow up with title, insurance, utilities, vendors, and internal team daily Flag issues early and summarize next steps clearly for leadership Support the project manager with task tracking, timelines, and follow-ups Assist with material ordering and delivery tracking based on provided scopes Keep files, trackers, and systems organized in Google Drive and company tools Ensure nothing falls through the cracks across deals and active projectsSecondary Responsibilities (Flip Transaction Coordination)Coordinate flip purchases from executed contract through closing Create and send purchase agreements in Dotloop using provided templates Confirm all documents are fully executed and compliant Open escrow and communicate with title companies Track closing timelines, milestones, inspections, and deliverables Set up insurance and utilities prior to closing Track earnest money and settlement statements Organize all transaction documents and maintain clean filesOptional Support (Light Brokerage Help As Needed)Assist with brokerage transaction files as needed Dotloop file setup, document management, deadline tracking Brokerage support is secondary and not the core of the jobRequired Experience (Non-Negotiable)Prior U.S. real estate transaction coordination experience Must have personally coordinated transactions contract to close Experience with cash/investor purchases and fast closings Comfortable working with title companies, escrow, inspections, utilities, insurance Strong follow-up and timeline ownership across multiple moving parts Hands-on experience using Dotloop Comfortable with CRMs and Google Workspace Strong written EnglishRequired TraitsOperations-minded, not just &ldquo;file management&rdquo; High urgency with follow-up Extremely organized and proactive Calm under pressure, doesn&rsquo;t freeze when deals get messy Can solve routine issues independently and escalate clearly when neededHow to ApplyAnswer the following (required): How many investor or flip transactions have you personally coordinated from contract to close? What tools have you used for task tracking and operational follow-up? Why are you a strong fit for an ops execution role (not just TC)?This is an internal role supporting one company, not a role for coordinators managing multiple outside clients. Working another job during scheduled hours is not allowed.Job Type: Full-timePay: E&pound;280.00 - E&pound;420.00 per hourExpected hours: 40 per weekApplication Question(s):<ul><li>ow many U.S. real estate transactions have you personally coordinated from executed contract to closing?</li></ul>Work Location: Remote

Real Estate Executive Assistant and Transaction Coordinator

Northwest Title

<div><h2 class="jobSectionHeader">If you're looking for a meaningful career, you might find it at Northwest!</h2>
<h3 class="jobSectionHeader">NOTE: This role requires at least one year of experience working in the Real Estate Title industry or related experience in a law firm.</h3> 


What does an Escrow Officer/Transaction Manager do at Northwest?
<ul>
<li>Acts as the first and primary point of contact with our clients, responsible for ensuring an excellent client experience.</li>
</ul><ul><li>Coordinates communication with realtors, lenders, attorneys, buyers, sellers, members, etc., to prepare for closing.</li>
</ul><ul><li>Ensures that all items on a title insurance commitment are resolved before closing: clears title defects and obtains documentary proof to resolve a defect or obtain signatures on documents needed to insure marketable title.</li>
</ul><ul><li>Prepares the Closing Disclosure and/or Settlement Statement, compliant with the purchase contract, lender closing instructions, and federal/state requirements.</li>
</ul><ul><li>Perform closing and settlement functions per company standards.</li>
</ul><ul><li>Create or maintain business relationships with realtors and lenders for the continued success of our business.</li>
</ul>
 A Transaction Manager manages a &quot;file&quot; (title order), from beginning to end. This role does not include supervisory or management duties overseeing other team members. They are responsible for accurately closing and disbursing files under a deadline while providing excellent, professional service to our clients. Transaction Managers understand all parts of the real estate transaction and are on the front lines of communication with our clients. They're responsible for working with other departments to get the file closed; however, they are ultimately responsible for the overall successful outcome. 


Preferred qualifications:
<ul>
<li>A minimum of one year experience in a similar role in a real estate title company</li>
</ul><ul><li>Proven organization and communication skills</li>
</ul><ul><li>Experience coordinating communication across multiple channels and people</li>
</ul><ul><li>Ability to multi-task and work quickly but accurately</li>
</ul><ul><li>Quality communication skills via email, phone, video, and in-person, including proper grammar and spelling</li></ul> 


Benefits
<ul>
<li>PTO begins accruing on your first day</li>
</ul><ul><li>10 paid holidays annually</li>
</ul><ul><li>Medical (including telehealth), dental, and vision insurance</li>
</ul><ul><li>401(k) with employer match</li>
</ul><ul><li>FSA and HSA options</li>
</ul><ul><li>Company-paid life insurance</li>
</ul><ul><li>Generous bereavement policy &mdash; including pet bereavement</li></ul> 


At Northwest Title Family of Companies, we put our employees first! With over 55 years in the industry, the Northwest Title Family of Companies has built a reputation for innovation, professionalism, and integrity in both the legal and real estate spaces. Our law firm, Northwest Law, works hand-in-hand with our title agencies to offer clients a seamless, full-service experience. We're proud of our collaborative culture, our commitment to community, and our team of hardworking legal professionals who are passionate about making a difference in clients' lives.

Know someone who would be a great fit? They can send a resume (and a quick note about career goals) to careers@nwtitle.com. 


Visit our Facebook, Instagram, or LinkedIn pages to learn more about our team.

Northwest Title Family of Companies is an Equal Opportunity Employer</div>

Escrow Officer - experienced - Zanesville, Ohio

PLACE

Real Estate Operations ManagerYour Opportunity: Grow your career in real estate as a real estate operations manager. This position requires real estate transaction management experience as well as operations experience, and there will be many chances to expand your current skillset. You will have the opportunity to be surrounded by, learn from, and grow with the top 1% of real estate professionals in North America. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our team.About The TeamOur team is an award-winning residential real estate team that believes in guiding people on their path to achieving generational wealth through real estate ownership and investing. Our team is a tight-knit committed organization of highly skilled Denver real estate agents with a passion for helping their clients find Colorado properties to fit their goals.What You&rsquo;re Great At: You are a detail-oriented professional with a strong sense of urgency, but not at the expense of quality. You are an organized, methodical, and driven professional with a servant leader's heart. Systems are your jam -- creating them, implementing them, refining them.You are a good listener, extremely organized, solutions-based, and results-driven. You are passionate about being both efficient and effective in process management and customer service.What You&rsquo;ll Do<ul><li>Manage all real estate listing launches and contract to close, including overseeing a virtual professional who completes many of the tasks and creating systems for increased efficiencies and experience.</li><li>Coordinate with agents, clients, contractors, and lenders to ensure smooth transaction processes.</li><li>Monitor transaction timelines and deadlines to ensure compliance.</li><li>Manage monthly expenses to ensure an accurate P &amp; L.</li><li>Manage and coach agents and virtual assistants.</li><li>Handle administrative and operational tasks to optimize workflow and efficiency.</li><li>Control vendor relationships and negotiate contracts as needed.</li><li>Prepare and review transaction documents and reports.</li><li>Ensure compliance as it pertains to real estate transactions.</li><li>Build, implement, maintain, and OWN all systems for delivering excellent internal and external customer service, internal communication, team calendar, company social media presence internally and externally, office management, client care systems, team retention and recognition including events, and referrals.</li><li>Follow the systems for our productivity rhythms to ensure agent productivity.</li><li>Provide a world-class experience for clients through phone and email on behalf of the team through contract and beyond.</li><li>Act as the liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers.</li><li>Support the team growth efforts through posting recruiting ads, calling agent recruits, and scheduling appointments for Team Operators.</li><li>Plan and execute events for clients that are done at a high level to drive business referrals.</li><li>Ensure all team receipts are obtained and submit to the finance team, when reports are generated, take ownership of finding opportunities to reduce expenses.</li><li>Create and maintain the team&rsquo;s operations manual that documents all systems and standards that are not able to exist within our technology leverage, Brivity.</li><li>Keep the team leader informed of any challenges that arise and bring potential solutions.</li><li>Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.</li></ul>Skills and Character Necessary: <ul><li>Notice and take pride in the details</li><li>Team player</li><li>Self-motivated</li><li>Owning projects once asked to do them and following up with status updates</li><li>Positive and direct communication, both written and verbal</li><li>Ability to problem solve and use critical thinking daily</li><li>Have a &ldquo;do whatever it takes&rdquo; mentality</li><li>Follow a current process as well as improving them and create new processes</li><li>Learning-based and growth-minded</li><li>Proactive vs. reactive</li><li>Impeccably organized</li><li>Excellent time management skills</li><li>Concerned about doing things the right way</li><li>Calm and motivated under pressure</li><li>Have patience with a high volume, detailed role</li></ul>Required Background: <ul><li>Real estate transaction management experience is a must (real estate license preferred, the company will reimburse upon completion if currently unlicensed)</li><li>2+ years experience in an operations role</li><li>Working knowledge of Google Workspace, Microsoft Office and CRM software</li></ul>Other Details: <ul><li>Compensation depending on experience, range from $60,000 - $65,000 per year with potential bonus opportunities</li><li>This is an in-office role, Monday through Friday with occasional evenings and weekends required.</li></ul>Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Application Question(s):<ul><li>How many years of operations experience do you have?</li></ul>License/Certification:<ul><li>Colorado real estate license (Preferred)</li></ul>Work Location: In person

Real Estate Operations Manager

Fidelity National Financial

<div>Overview:
<div>
The Escrow Assistant provides essential support to escrow officers by managing administrative tasks, preparing documents, and ensuring smooth and accurate processing of real estate transactions. This role requires strong attention to detail, organizational skills, and a commitment to delivering exceptional client service.</div>
Duties:
<div>
Responsibilities include, but are not limited to the following: 
<ul><li>Open and maintain escrow files in compliance with company standards.</li><li>Prepare and review closing documents for accuracy.</li><li>Communicate with clients, real estate agents, lenders, and other parties to gather required information.</li><li>Track transaction timelines and ensuring deadlines are met.</li><li>Assist with balancing files and preparing disbursement instructions.</li><li>Handle confidential information with discretion.</li><li>Provide administrative support to escrow officers and closing teams.</li><li>Greet clients, real estate agents, lenders, and visitors with a professional, warm, and welcoming demeanor.</li><li>Answer and route incoming calls promptly; provide basic file updates when appropriate.</li><li>Manage the lobby and signing rooms to ensure they are clean, organized, and ready for appointments.</li><li>Coordinate signing room schedules and assist with preparing rooms for closings.</li><li>Assist clients dropping off earnest money, contracts, or closing documents&mdash;ensuring items are logged, scanned, and routed properly.</li><li>Maintain office supplies, kitchen supplies, and general front-office organization.</li></ul></div>
Education:
<ul><li>Technical Skills: Proficiency in escrow and title software systems; Knowledge of real estate transaction processes.</li><li>Soft Skills: Strong organizational and multitasking abilities; Excellent communication and customer service skills.</li><li>Education &amp; Experience: High school diploma or equivalent required; Previous experience in escrow, title, or real estate preferred.</li><li>Notary Public (State of Colorado).</li><li>Title Insurance Producer License (or willingness to obtain within 90 days).</li></ul>
Experience:
<div>
These are fully on sight positions (not remote/hybrid) with standard working hours of Monday through Friday, 8:00 AM &ndash; 5:00 PM.</div><ul><li>Quality: Accuracy in documentation, compliance with regulations.</li><li>Productivity: Timely file processing and support for multiple transactions.</li><li>Behavior: Professional communication, problem-solving, and teamwork.</li><li>Exceptional customer service skills, detail oriented, excellent communication, and organizational skills.</li><li>Understands escrow/closing standards, title commitments and requirements, real estate regulations and guidelines, proration, per diems, lender documents, real estate documents, document preparation, etc.</li><li>Team player, self-starter, committed, dedicated, respectful and hard working.</li><li>Candidate must possess the ability to work independently.</li><li>Candidate must be comfortable meeting with clients and prospects in varied settings.</li></ul>
Additional Information:
<div>
This position has the potential to earn compensation in the range of $19.00 - $22.00 based on location and job-related factors such as skillset and experience. Actual rate may vary within the range provided, depending on a number of factors, including skillset, experience and location. The base compensation is one component of the total rewards package offered to our employees, including optional health and welfare insurance (medical/dental/vision/life/disability); paid holidays, vacation, and sick time off; and matching 401(k) plan and matching employee stock purchase plan.</div></div>

Escrow Assistant

COTTONWOOD TITLE

<div><h3 class="jobSectionHeader">About Cottonwood Title</h3>
Established in 2000, Cottonwood Title Insurance Agency is Utah's largest independent title insurance company. With approximately 125 employees across eight offices - including Murray (headquarters), Midvale, Lehi, Orem, St. George, Layton, Salt Lake, and Salt Lake City - we serve a diverse client base of realtors, builders, lenders, commercial developers, and investors. We've built our reputation on deep expertise, consistent accuracy, and a best-in-class customer experience. Our team is collaborative, professional, and committed to making every real estate transaction as seamless as possible.<h3 class="jobSectionHeader">
The Opportunity</h3>
We're looking for a detail-oriented Escrow Assistant to join our Salt Lake City team at our Parley's Way office. This is a great role for someone with 1&ndash;3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly.<h3 class="jobSectionHeader">
What You'll Do</h3><ul><li>
Support escrow officers in preparing, managing, and closing real estate transactions from start to finish</li><li>
Prepare and review closing documents, settlement statements (HUD/ALTA), and related correspondence</li><li>
Balance transactions with lenders and other title companies to ensure accuracy prior to closing</li><li>
Clear title by reviewing title commitments and coordinating the resolution of title issues</li><li>
Disburse and receive funds accurately, verifying all figures and documentation before release</li><li>
Communicate professionally with buyers, sellers, realtors, lenders, and other transaction parties via phone and email</li><li>
Maintain organized, up-to-date transaction files in SoftPro throughout the closing process</li><li>
Assist with post-closing tasks, including document recording and file reconciliation</li></ul><h3 class="jobSectionHeader">
What We're Looking For</h3><ul><li>
1&ndash;3 years of experience in title, escrow, or a closely related real estate field</li><li>
Hands-on experience with SoftPro (strongly preferred)</li><li>
Working knowledge of escrow processes, including settlement statement preparation and funds disbursement</li><li>
Strong attention to detail with the ability to catch and correct discrepancies before they become problems</li><li>
Clear, professional communication skills - both written and verbal - for client and partner interactions</li><li>
Ability to manage multiple open files simultaneously in a fast-paced, deadline-driven environment</li><li>
A team-oriented mindset and willingness to support colleagues across the office</li><li>
Utah title insurance license or willingness to obtain one (we'll support you through the process)</li></ul><h3 class="jobSectionHeader">
Benefits &amp; Perks</h3><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
Life insurance</li><li>
Health Savings Account (HSA) and Flexible Spending Account (FSA)</li><li>
Paid time off</li><li>
Production bonuses tied to team performance</li><li>
Opportunities for growth within Utah's largest independent title company</li></ul><h3 class="jobSectionHeader">
Why Join Cottonwood Title?</h3>
Our people stay with us. The average tenure on our escrow teams reflects a culture where employees feel supported, valued, and set up to succeed. We invest in training, provide strong systems and processes, and give you the tools to do your job well. You'll work with experienced professionals who take pride in what they do - and who want the people around them to thrive.<h3 class="jobSectionHeader">
How to Apply</h3>
Ready to take the next step in your title career? Apply today and include your resume along with a brief note about your escrow or title experience. We review applications on a rolling basis and look forward to connecting with you.</div>

<div><h3 class="jobSectionHeader">About Cottonwood Title</h3>
Established in 2000, Cottonwood Title Insurance Agency is Utah's largest independent title insurance company. With approximately 125 employees across eight offices - including Murray (headquarters), Midvale, Lehi, Orem, St. George, Layton, Salt Lake, and Salt Lake City - we serve a diverse client base of realtors, builders, lenders, commercial developers, and investors. We've built our reputation on deep expertise, consistent accuracy, and a best-in-class customer experience. Our team is collaborative, professional, and committed to making every real estate transaction as seamless as possible.<h3 class="jobSectionHeader">
The Opportunity</h3>
We're looking for a detail-oriented Escrow Assistant to join one of our offices in Utah County. This role is a great role for someone with 1&ndash;3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly.<h3 class="jobSectionHeader">
What You'll Do</h3><ul><li>
Support escrow officers in preparing, managing, and closing real estate transactions from start to finish</li><li>
Prepare and review closing documents, settlement statements (HUD/ALTA), and related correspondence</li><li>
Balance transactions with lenders and other title companies to ensure accuracy prior to closing</li><li>
Clear title by reviewing title commitments and coordinating the resolution of title issues</li><li>
Disburse and receive funds accurately, verifying all figures and documentation before release</li><li>
Communicate professionally with buyers, sellers, realtors, lenders, and other transaction parties via phone and email</li><li>
Maintain organized, up-to-date transaction files in SoftPro throughout the closing process</li><li>
Assist with post-closing tasks, including document recording and file reconciliation</li></ul><h3 class="jobSectionHeader">
What We're Looking For</h3><ul><li>
1&ndash;3 years of experience in title, escrow, or a closely related real estate field</li><li>
Hands-on experience with SoftPro (strongly preferred)</li><li>
Working knowledge of escrow processes, including settlement statement preparation and funds disbursement</li><li>
Strong attention to detail with the ability to catch and correct discrepancies before they become problems</li><li>
Clear, professional communication skills - both written and verbal - for client and partner interactions</li><li>
Ability to manage multiple open files simultaneously in a fast-paced, deadline-driven environment</li><li>
A team-oriented mindset and willingness to support colleagues across the office</li><li>
Utah title insurance license or willingness to obtain one (we'll support you through the process)</li></ul><h3 class="jobSectionHeader">
Benefits &amp; Perks</h3><ul><li>
Medical, dental, and vision insurance</li><li>
401(k) retirement plan</li><li>
Life insurance</li><li>
Health Savings Account (HSA) and Flexible Spending Account (FSA)</li><li>
Paid time off</li><li>
Production bonuses tied to team performance</li><li>
Opportunities for growth within Utah's largest independent title company</li></ul><h3 class="jobSectionHeader">
Why Join Cottonwood Title?</h3>
Our people stay with us. The average tenure on our escrow teams reflects a culture where employees feel supported, valued, and set up to succeed. We invest in training, provide strong systems and processes, and give you the tools to do your job well. You'll work with experienced professionals who take pride in what they do - and who want the people around them to thrive.<h3 class="jobSectionHeader">
How to Apply</h3>
Ready to take the next step in your title career? Apply today and include your resume along with a brief note about your escrow or title experience. We review applications on a rolling basis and look forward to connecting with you.</div>

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Experienced Listing Coordinator | Real Estate

Real Estate Executive Assistant and Transaction Coordinator

Escrow Officer - experienced - Zanesville, Ohio

Real Estate Operations Manager

Escrow Assistant

Escrow Assistant

Escrow Assistant