real estate transaction coordinator

Saraya Capital Technical Services LLC

We are seeking a detail-oriented and proactive Real Estate Admin to support the daily operations of our real estate team. The coordinator will be responsible for managing listings, coordinating transactions, communicating with clients and agents, and ensuring all documentation and deadlines are met throughout the sales and leasing process.<ul><li>Assist real estate agents with scheduling appointments, property showings, and open houses.</li><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Track deadlines and coordinate with clients, agents, mortgage brokers, and legal teams.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Provide updates to clients on the status of their transactions.</li><li>Input and update property listings in the MLS or CRM system.</li><li>Coordinate professional photography, signage, and staging if needed.</li><li>Prepare marketing materials and ensure accurate listing details.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a plus</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations (UAE-specific)</li><li>Knowledge of real estate CRM platforms.</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,300.00 per monthApplication Question(s):<ul><li>Are you from Philippines? If so, then only apply</li><li>Are you willing to join for a salary of AED2800 to AED3300 (all inclusive)?</li><li>Are you available to join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE Real Estate : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Coordinator -Tagalog - Freshers can also apply

CASA One Residential

Transaction Operator &amp; Analyst (Real Estate Disposition)Location: Remote (U.S. EST Hours)Type: Full-Time or Part-Time (Flexible for the right candidate)About CASA One ResidentialCASA One Residential is a U.S.-based real estate investment company focused on acquiring, structuring, and reselling residential properties across Florida.We operate end-to-end &mdash; from acquisition to disposition &mdash; creating seamless, efficient transactions for sellers, buyers, and investors.We are seeking a Transaction Operator &amp; Analyst to support our Disposition department in managing property transactions from contract to close, coordinating with title companies, maintaining data accuracy, and conducting property analysis to guide pricing and exit strategy decisions.This role requires a unique combination of transaction management, operational precision, and analytical ability &mdash; perfect for someone who thrives on structure, detail, and data-driven real estate decisions.Key Responsibilities1. Transaction Coordination<ul><li>Manage the entire contract-to-close process for all disposition files.</li><li>Send Purchase Agreements and Assignments to title companies; confirm receipt and initiate title searches.</li><li>Coordinate with title officers, lenders, buyers, and internal teams to move deals forward efficiently.</li><li>Track and update all deal milestones using the TC Tracker Sheet, REsimpli CRM, and Google Drive.</li><li>Verify that all seller and buyer documents are signed, received, and uploaded correctly.</li><li>Add and maintain all key dates (inspection period, closing dates, contingencies) in Google Calendar.</li><li>Confirm receipt of Earnest Money Deposits (EMD) and monitor title clearance daily.</li><li>Communicate proactively with all parties to prevent closing delays.</li></ul>2. Pre-Closing Review and Post-Closing Wrap-Up:<ul><li>Request HUD/Settlement Statements 72 hours before closing; review all figures for accuracy.</li><li>Compare settlement statements against the contract to verify price, fees, and assignment values.</li><li>Secure final approval from leadership before closing.</li><li>After closing, update CRM and TC Tracker with profit, buyer details, and status.</li><li>Send all closing documents (HUDs, Deeds, Title Insurance, Wire Confirmations) to CPA and leadership.</li><li>Maintain a complete digital record of each transaction within company Drive.</li></ul>3. Real Estate Data &amp; Market Analysis:<ul><li>Analyze properties under contract to determine current market value, ARV, and rental potential.</li><li>Use data tools such as PropStream, Zillow, Redfin, and BatchLeads to evaluate comparable sales.</li><li>Prepare valuation sheets and disposition summaries outlining:</li></ul>- As-Is Value - ARV (After Repair Value) - Repair Cost Range - Recommended Exit Strategy (Assignment, Wholetail, Flip, or Rental) - Track and report buyer feedback and price adjustments across all active listings. - Create weekly valuation and disposition reports summarizing trends, DOM, and pricing performance.4. Operational Process &amp; Reporting:<ul><li>Maintain structured filing and naming conventions across Google Drive, REsimpli, and Coda.</li><li>Generate weekly transaction and performance reports for leadership.</li><li>Update and maintain disposition dashboards and closing trackers.</li><li>Identify process bottlenecks and propose improvements to enhance efficiency.</li><li>Collaborate with the Disposition Manager, Marketer, and Head of Dispo to ensure operational alignment.</li></ul>QualificationsRequired:<ul><li>2+ years of experience in real estate transactions, title coordination, or disposition support.</li><li>Proven knowledge of title, escrow, and closing procedures in U.S. real estate (Florida experience preferred).</li><li>Strong proficiency with Google Workspace (Drive, Sheets, Docs, Calendar) and CRM systems (REsimpli or similar).</li><li>Advanced skills in data organization, spreadsheet management, and reporting.</li><li>Fluent English with professional written and verbal communication.</li><li>Exceptional organization, accuracy, and attention to detail.</li><li>Available to work during EST hours.</li></ul>Preferred:<ul><li>Experience in real estate wholesaling or investment firms.</li><li>Familiarity with PropStream, BatchLeads, Redfin, or Zillow for market analysis.</li><li>Prior work experience with U.S.-based Title Companies or understanding of title commitments and HUD reviews.</li><li>Ability to interpret data and make recommendations on pricing and disposition strategy.</li></ul>Job Type: Full-timePay: E&pound;220.00 - E&pound;330.00 per month

Transaction Operator & Analyst (Remote Real Estate Disposition)

Adelia Schiffman Law Group, PLLC

Position: Experienced Residential Real Estate ParalegalLocation: Greensboro, North Carolina Employment Type: Full-Time Experience Required: 3&ndash;5+ Years in Residential Real Estate TransactionsAbout Us Adelia Schiffman Law Group, PLLC is a boutique real estate law firm dedicated primarily to residential real estate transactions. We pride ourselves on delivering attentive, high-quality service to buyers, sellers, lenders, and builders. Our practice is hands-on, detail-focused, and solutions-driven. We are seeking an experienced Residential Real Estate Paralegal who thrives in a collaborative environment and can manage transactions from contract to closing with confidence and precision.Position Overview The ideal candidate will have extensive experience handling residential real estate matters, including contract preparation, communication with clients and agents, and full closing coordination. You&rsquo;ll work closely with our attorneys while independently managing your workflow to ensure a smooth and organized closing process.Key Responsibilities&middot; Draft, review, and revise residential purchase and sale agreements, riders, closing disclosures, deeds, affidavits, and other closing documents.&middot; Coordinate all aspects of residential closings, including scheduling, document preparation, and communication with clients, lenders, brokers, title companies.&middot; Review title commitments, payoff statements, and surveys; identify issues and assist attorneys in resolving title matters.&middot; Track key dates, manage transaction checklists, and ensure all deadlines and deliverables are completed accurately.&middot; Prepare closing packages and post-closing binders; handle follow-ups on outstanding items.&middot; Communicate clearly and professionally with clients to guide them through the closing process.&middot; Maintain organized electronic files and use firm software for document and workflow management.Required Qualifications&middot; 3&ndash;5+ years of residential real estate transactional experience, preferably in a law firm environment.&middot; Strong knowledge of residential purchase and sale procedures, title review, lender requirements, and closing processes.&middot; Proficiency in Microsoft Office, Adobe, and SoftPro. Experience in Qualia is also preferred but not required.&middot; Exceptional attention to detail, accuracy, and organization.&middot; Ability to manage multiple files at different stages simultaneously.&middot; Excellent written and verbal communication skills.&middot; Paralegal certificate or equivalent experience preferred but not required.Pay: $40,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Experienced Residential Real Estate Paralegal

NICE VIEW REAL ESTATE

The Senior Listing Coordinator will spearhead listing operations in their territory, overseeing the preparation, marketing, negotiation support, and administrative compliance of properties. With at least 2 years of relevant real estate listing experience in the UAE, the candidate will supervise a dedicated team, manage territory-specific listings, and uphold high standards in documentation and client relations.Key Responsibilities<ul><li>Supervise and input listings into MLS and portals (Bayut, Property Finder, Dubizzle), ensuring accuracy, timely updates, and market-aligned content</li><li>Maintain an updated tracker and database of active and upcoming units; compile daily availability reports in Excel and PDF formats.</li><li>Assist agents in sourcing client-specific properties and support negotiations through preparing offer letters, MOUs, contracts, Tawtheeq generation, handover forms, permits, NOCs, and relevant documentation.</li><li>Build and maintain professional relationships with property owners and landlords, driving listing acquisitions via telephonic and in-person outreach.</li></ul>Provide negotiation support to agents, review terms with clients, and ensure successful deal closures.Produce daily, weekly, and monthly analytical reports on listings, pipeline progress, and portfolio performance for management review.Ensure professional client communications at every stage, representing OIA Properties with excellence.<ul><li>Lead and mentor a listing coordination team; assign tasks, deliver guidance, and uphold accountability.</li><li>Manage all listings within your delegated area, ensuring market coverage and team responsiveness.</li><li>Monitor market trends and competitor activity; optimize listings and strategies accordingly.</li><li>Utilize CRM and portal systems (Bayut, Property Finder, etc.) for listing and client data management</li></ul>Qualifications &amp; Skills<ul><li>Bachelor's degree in Business, Real Estate, Sales, or Marketing preferred</li><li>Minimum 2 years of experience in UAE real estate listings or coordination</li><li>Fluent in English , with exceptional communication and negotiation skills</li><li>Proficiency with CRM systems, MLS listings, Bayut, Property Finder, Dubizzle, and Excel</li><li>Proven ability to multitask and prioritize in a high-speed environment</li><li>Excellent organizational, administrative, and relationship-building capabilities</li><li>Deep understanding of UAE property regulations, Tawtheeq, contracts, NOCs, and permit processes</li><li>Detail-oriented with strong compliance awareness</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Real estate listing coordinator(Female)

AQARY GROUP

Aqary Real Estate is a dynamic and growing real estate company committed to delivering quality services to our clients. We are looking for a motivated and professional Real Estate Sales Agent to join our team and contribute to our continued success.We are seeking a motivated and detail-oriented Property Listing Agent to join our real estate team in Abu Dhabi. In this role, you will be responsible for managing property listings, ensuring accurate and appealing presentations, and maximizing exposure to attract potential buyers or tenants.Responsibilities :<ul><li>Create and manage property listings on various real estate platforms, ensuring accuracy and high-quality presentation.</li><li>Gather and verify all property details, including descriptions, pricing, photos, and virtual tours.</li><li>Coordinate with property owners, developers, and internal teams to obtain necessary information and approvals.</li><li>Ensure that all listings comply with company standards and platform requirements.</li><li>Regularly update listings to reflect changes in availability, pricing, or property details.</li><li>Respond to inquiries from potential buyers or tenants in a timely and professional manner.</li><li>Work closely with the sales and marketing teams to enhance listing visibility and lead generation.</li></ul>Requirements<ul><li>Minimum 2 to 3 years of experience in a similar role within the real estate industry.</li><li>Strong familiarity with Dubizzle, Property Finder, and Bayut.</li><li>Excellent written and verbal communication skills.</li><li>Strong negotiation and interpersonal abilities.</li><li>Self-motivated and able to work both independently and as part of a team.</li><li>Highly organized and detail-oriented, with strong time management skills.</li><li>Knowledge of real estate marketing tools and latest digital trends are a plus.</li><li>Attractive salary package plus performance-based incentives.</li><li>Comprehensive admin and marketing support.</li><li>Quality leads supplied by the company.</li><li>In-house training and ongoing career development opportunities.</li><li>Friendly and professional working environment.</li></ul><img src="https://www.jobg8.com/Tracking.aspx?5qjw1LS3dsafQmmlapdFodvJRga10114l" width="0" height="0" />

Real Estate Listing Coordinator

STAMN Real Estate Development LLC

1 - Allocation of transaction2 - Managing Variation by corinating between RERA, CONSULTANT, CONTRACTOR3 - Payment to contractor, brokers, consultant,etc4 - Appointing &amp; Managing annual audit5 - Managing &amp; closing Retention account6 - Withdrawing profit surplus7 - Appointing &amp; Cordinating the inspection process8 - Opening &amp; Closing Escrow account9 - Main point of contact to consultant, contractor, brokers relating to escrow operation10 - Visiting to DLD for compliance &amp; other purposes to get the work doneJob Type: Full-time

Escrow Consultant cum RERA Cordinator

HomeServices of America

<div>Processes files for the closing and/or post closing of residential and commercial real estate and mortgage transactions.

Job Duties and Responsibilities (Essential Job Functions) Common activities are listed below: actual position responsibilities may vary. Please refer to manager or human resources for specific duties and performance expectations of the position.
<div><ul><li>Process, review for completeness and organize the closing file. Order all necessary information for the upcoming closing, including payoff, title evidence, mortgage documentation, inspections and other pertinent information. Schedule closings. Locate abstracts. Obtain and review all documents to satisfy lien holders. Maintain accuracy of files throughout the closing process. Inform appropriate persons if additional documentation or action is necessary. Follow the progress of loan and title work and facilitate corrections of problems to help maintain a timely closing date. May prepare and submit closed loan or assumption package, deposits and disbursement documentation, recording packages and commission package to the appropriate departments or entities. (50 &ndash; 80%) (25-50% for Commercial Title in Nebraska)</li></ul>
<ul><li>Prepare transferring and mortgage documentation, HUD Settlement Statements and other required miscellaneous documents for execution. Ensure the execution of necessary documents prior to closing. May be responsible to accurately prepare trust account checks and commission checks for multiple brokerages. May balance closing files. May meet with sellers for execution of necessary documents for closing including explanation of documents and closing costs. May ensure that all outstanding checks and escrows are cleared and disbursed. (10 &ndash; 20%)</li></ul>
<ul><li>Respond in a timely, professional and courteous manner to any phone inquiries from our customers regarding pending and closed files. Communicate with sales associates and client about the closing process. (5 &ndash; 15%)</li></ul>
<ul><li>Determine and verify title exceptions. May communicate the problem (or potential problem) to the clients and their respective sales associates or attorneys. Assist to resolve title issues prior to closing. (0 - 10%)</li></ul>
<ul><li>May assist with business marketing to help increase the capture rate to meet goals. (0 &ndash; 10%)</li></ul>
<ul><li>May perform administrative duties such as, answer phones, type, proof, package and distribute documents and files, perform copying, retrieve files, process mail and courier deliveries and help with mailings. (0 &ndash; 5%)</li></ul>
<ul><li>May provide support as needed for the Commercial Title Assistant. (0 &ndash; 5%)</li></ul>
<ul><li>Perform any additional responsibilities as requested or assigned. (0-5%)</li></ul>
</div>
Performance Expectations
<ul>
<li>Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.</li>
<li>Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.</li>
<li>Establish and maintain positive and productive work relationships with all staff, customers and business partners.</li>
<li>Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.</li>
<li>Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.</li>
</ul>
Qualifications

Education:
<ul>
<li>High school diploma or equivalent work experience and knowledge.</li>
</ul>
Experience:
<ul>
<li>One to two years of real estate, mortgage or title experience.</li>
</ul>
Knowledge and Skills:
<ul>
<li>Strong computer skills.</li>
<li>Effective oral and written communication skills.</li>
<li>Must be able to work efficiently, handle deadline pressures and to work as a member in a team-oriented environment.</li>
<li>Effective interpersonal skills, detail-oriented, self-motivated, organized, with a customer service focus.</li>
<li>Effective analytical and problem-solving skills. Must possess a strong aptitude for figures.</li>
<li>Ability to prioritize and handle multiple tasks and projects concurrently.</li>
</ul>
Other (licenses, certifications, schedule flexibility/OT, travel, etc.):
<ul>
<li>Ability to occasionally work extra hours during peak times of the month.</li>
</ul>
Wage: $31.69 - $32.00 hourly; actual wage is based upon education and experience. Potential for formulary incentive plan, based on financial results.

Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.</div>

Title Closing Processor

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