real estate transaction coordinator

PembertonRE

<div>
 As a
 
 Transaction Coordinator,
 
 you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You&rsquo;ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.
 
 
 
 Compensation:
 
 $50,000+ based on experience
</div>

Real Estate Transaction Coordinator

The Sky Group

<div>The Sky Group is seeking an experienced, detail-oriented Transaction Coordinator to manage all administrative and operational aspects of real estate transactions from ratified contract through closing. This role is essential to keeping transactions compliant, on track, and running smoothly for our agents, clients, and partners. 
The ideal candidate is proactive, highly organized, calm under pressure, and confident in managing multiple transactions simultaneously while delivering a polished, professional experience at every stage. 
This role is integral to our success and offers long-term growth for the right candidate. 
To apply, please submit your resume. All applications will be kept confidential. Only candidates selected for interviews will be contacted. 
Job Type: Full-time 
Compensation:
$60,000 yearly 
Responsibilities:
Transaction Management<ul><li>
Oversee all aspects of the transaction from ratified contract to close</li><li>
Review contracts to understand and summarize key terms, deadlines, and contingencies</li><li>
Closely monitor and manage contingency periods and contractual timeframes</li><li>
Create transaction timelines and follow up to ensure deadlines are met, and contingencies are released</li><li>
Obtain all necessary signatures on addenda and transaction-related documentation</li><li>
Draft addenda as needed and maintain accurate records</li><li>
Coordinate property access with cooperating agents and/or sellers when required</li><li>
Consult on and coordinate inspections, repairs, and treatments with relevant parties</li><li>
Track earnest money deposits and confirm receipt per contract terms</li><li>
Coordinate the closing date, time, and location, and notify all parties</li></ul> 
Communication &amp; Client Experience<ul><li>
Serve as a primary point of contact throughout the transaction</li><li>
Act as liaison between agents, clients, attorneys, lenders, title companies, inspectors, appraisers, and cooperating agents</li><li>
Provide proactive weekly updates to buyers, sellers, agents, and other relevant parties</li><li>
Communicate clearly and consistently regarding next steps, timelines, and expectations</li><li>
Alert agents promptly if issues arise that require negotiation or escalation</li><li>
Notify clients regarding utility setup/cancellation and key logistical details</li><li>
Follow up post-closing to check in and request testimonials</li></ul> 
Lender, Title &amp; Third-Party Coordination<ul><li>
Send contracts to lenders and title companies and provide ongoing updates</li><li>
Communicate regularly with lenders to ensure loan progress, TRID compliance, and on-time closing</li><li>
Review settlement statements / CDs / ALTA statements for accuracy</li><li>
Order and manage HOA and condo documents when applicable</li><li>
Track receipt of HOA documents, distribute to buyers, and follow up on any cited issues</li></ul> 
Compliance, MLS &amp; File Management<ul><li>
Ensure accuracy of all documents for compliance and submit to the office accurately and on time</li><li>
Maintain complete, compliant transaction files for all deals</li><li>
Create and manage digital house files (DocuSign and internal systems)</li><li>
Submit all required documentation to the brokerage for file compliance</li><li>
Input all necessary contract information into MLS and update as needed</li><li>
Input and maintain all transaction details in CRM and transaction management systems</li><li>
Draft commission statements and verify commissions, splits, and prorations</li><li>
Ensure all parties are paid accurately and on time</li><li>
Close out files post-settlement, including:</li><li>
Updating MLS status to closed</li><li>
Uploading settlement documents (CD-ALTA, HUD, etc.)</li><li>
Processing checks</li><li>
Final file review and electronic storage</li></ul> 
Additional Responsibilities<ul><li>
Assist with ad hoc projects related to transaction success and operational efficiency</li><li>
Create and contribute to social media postings as they relate to current transactions</li><li>
Support ongoing process improvements and team systems</li><li>
Prepare and draft purchase offers on behalf of team members, as needed.</li></ul> 

Qualifications:<ul><li>
Valid Maryland real estate license required</li><li>
Prior experience in real estate transaction coordination is required</li><li>
Strong understanding of contracts, escrow, contingencies, and compliance</li><li>
Exceptional organizational skills and attention to detail</li><li>
Strong written and verbal communication skills</li><li>
Ability to manage a high transaction volume with accuracy and professionalism</li><li>
Proactive, service-oriented mindset with strong problem-solving skills</li><li>
Comfortable working with MLS platforms, DocuSign, CRM systems, and transaction software</li><li>
Team-oriented, dependable, and deadline-driven</li></ul> 

About Company 
The Sky Group is a top-producing real estate team operating across DC, Maryland, and Virginia. We pride ourselves on operational excellence, strong systems, and delivering a best-in-class experience for clients and agents. This role is integral to our success and offers long-term growth for the right candidate.</div>

ABQ Dream Homes

<div>
 
 
 Position Overview
 
 &nbsp;
 
 
 We are&nbsp;seeking&nbsp;a highly organized, detail-oriented Real Estate Assistant to support a busy real estate professional/team. This independent contractor role is ideal for someone who thrives in a fast-paced environment and can manage multiple aspects of the listing and transaction process while delivering excellent service to clients and&nbsp;cooperating&nbsp;brokers.&nbsp;
 
 
 &nbsp;
 
 
 
 Scope of Services
 
 :
 
 
 
 
 
 
 Listing&nbsp;Management
 
 &nbsp;
 
 <ul>
 <li>
 Prepare and manage MLS listings from start to finish&nbsp;
 </li>
 <li>
 Coordinate property details, measurements, photos, and required documentation&nbsp;
 </li>
 <li>
 Ensure accuracy and compliance with local MLS and New Mexico real estate regulations&nbsp;
 </li>
 <li>
 Maintain listing timelines and ensure all deadlines are met&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Marketing
 
 &nbsp;
 
 <ul>
 <li>
 Create and implement marketing plans for listings&nbsp;
 </li>
 <li>
 Coordinate professional photography, signage, and marketing materials&nbsp;
 </li>
 <li>
 Draft property descriptions and marketing copy&nbsp;
 </li>
 <li>
 Promote listings across MLS, social media, email campaigns, and other platforms&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Seller Communication
 
 &nbsp;
 
 <ul>
 <li>
 Provide regular updates to sellers&nbsp;regarding&nbsp;listing activity, showings, and market feedback&nbsp;
 </li>
 <li>
 Maintain consistent communication to ensure&nbsp;a high level&nbsp;of client satisfaction&nbsp;
 </li>
 <li>
 Relay feedback from showings and buyer brokers&nbsp;in a timely manner&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Transaction Coordination&nbsp;
 
 
 <ul>
 <li>
 Manage transactions from contract to closing&nbsp;
 </li>
 <li>
 Track and ensure completion of all contractual deadlines and contingencies&nbsp;
 </li>
 <li>
 Coordinate with title companies, lenders, inspectors, and other parties&nbsp;
 </li>
 <li>
 Maintain organized transaction files and documentation&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Showing Coordination &amp; Property Access
 
 &nbsp;
 
 <ul>
 <li>
 Schedule and manage showing requests&nbsp;
 </li>
 <li>
 Provide property access to buyer brokers and their clients when needed&nbsp;
 </li>
 <li>
 Ensure properties are secure before and after showings&nbsp;
 </li>
 <li>
 Maintain a professional and courteous presence when interacting with agents and clients&nbsp;
 </li>
 </ul>
 
 
 
 
 
 Buyer Support (Occasional)
 
 &nbsp;
 
 <ul>
 <li>
 Conduct buyer showings as needed on behalf of the team lead&nbsp;
 </li>
 <li>
 Assist&nbsp;with pre-closing final walk-throughs&nbsp;
 </li>
 <li>
 Provide feedback and updates to the team lead following&nbsp;showings&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Qualifications
 
 &nbsp;
 
 <ul>
 <li>
 Active New Mexico real estate license preferred
 </li>
 <li>
 Prior real estate or transaction coordination experience strongly preferred&nbsp;
 </li>
 <li>
 Strong knowledge of MLS systems and NMAR Contracts
 </li>
 <li>
 Excellent organizational and time management skills&nbsp;
 </li>
 <li>
 Strong written and verbal communication skills&nbsp;
 </li>
 <li>
 Ability to work independently and manage multiple tasks simultaneously&nbsp;
 </li>
 <li>
 Professional demeanor and strong attention to detail&nbsp;
 </li>
 <li>
 Reliable transportation and familiarity with the local market&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Independent Contractor Terms
 
 &nbsp;
 
 <ul>
 <li>
 This is a 1099 independent contractor role;&nbsp;the contractor&nbsp;is&nbsp;responsible for&nbsp;their own taxes, insurance, and business expenses&nbsp;
 </li>
 <li>
 Compensation (Negotiable)
 </li>
 <li>
 Contractor&nbsp;maintains&nbsp;control over how services are performed, while meeting agreed-upon deadlines and service expectations&nbsp;
 </li>
 <li>
 Contractor provides&nbsp;their own tools, equipment, and resources unless otherwise agreed&nbsp;
 </li>
 <li>
 No employee benefits are provided&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Work Style &amp; Expectations
 
 &nbsp;
 
 <ul>
 <li>
 Flexible schedule with availability aligned to business needs, including occasional evenings/weekends&nbsp;
 </li>
 <li>
 High level&nbsp;of responsiveness and reliability&nbsp;
 </li>
 <li>
 Ability to work both independently and collaboratively with the team and vendors/partners&nbsp;
 </li>
 <li>
 Commitment to professionalism, confidentiality, and client service&nbsp;
 </li>
 </ul>
 
 &nbsp;
 
 
 
 Ideal Candidate
 
 &nbsp;
 
 
 This role is perfect for a self-motivated professional who enjoys managing the operational side of real estate while&nbsp;maintaining&nbsp;flexibility and independence. The ideal candidate is organized, proactive, and&nbsp;confident,&nbsp;handling both administrative tasks and occasional client-facing responsibilities.&nbsp;
 
 
 &nbsp;
 
</div>

Darryl Bodle Real Estate

Transaction Coordinator / Assistant &ndash; Licensed Oregon Realtor High-Volume | Fast-Paced | Growth OpportunityJob Overview: We&rsquo;re looking for a motivated, licensed Oregon realtor to join one of Oregon&rsquo;s top-producing real estate teams as a Transaction Coordinator / Assistant. This is an excellent opportunity for someone eager to break into the operations side of real estate&mdash;no prior experience required, we will train the right person.This role is ideal for someone who learns quickly, stays highly organized, and thrives in a fast-paced, high-volume environment. You&rsquo;ll play a key role in managing transactions from contract to close while supporting the team and ensuring everything runs smoothly behind the scenes.Responsibilities:<ul><li>Manage transactions from contract to close</li><li>Coordinate with clients, lenders, escrow, and agents to ensure deadlines are met</li><li>Track timelines, key dates, and compliance requirements</li><li>Prepare, review, and maintain accurate transaction files</li><li>Communicate updates and proactively help resolve issues</li><li>Maintain organized file systems and documentation</li><li>Assist with additional administrative tasks as needed</li></ul>Qualifications:<ul><li>Active Oregon real estate license required</li><li>No prior transaction coordinating experience required</li><li>Strong organizational skills and attention to detail</li><li>Ability to learn quickly and adapt in a fast-paced environment</li><li>Excellent communication (written and verbal)</li><li>Self-motivated with a strong work ethic</li><li>Positive, team-oriented attitude</li></ul>Compensation &amp; Growth:<ul><li>Expected earnings: $45,000 - $50,000+ annually, with high growth potential</li><li>Commission-based with guaranteed income and quality team-generated leads.</li><li>Opportunities for growth and increased responsibility</li><li>Hands-on training and development</li><li>Long-term role with Oregon&rsquo;s top-producing real estate team</li></ul>Job Type: Full-timeBase Pay: $45,000.00 - $50,000.00 per yearWork Location: In person

Licensed Realtor – Transaction Coordinator / Assistant

Amy Rossano Group

<div>Do you have strong experience in real estate transaction coordination and administrative support and can execute at a high level with little to no training? If so, we should probably talk!
An experienced Transaction Coordinator / Executive Assistant is needed for a top-producing real estate team in the Cherry Hill, NJ area (this is a remote position, but you must live near Cherry Hill). With the help of this individual, the agents are looking to focus more on selling real estate and much less on the back-end and daily operational tasks.
Compensation and Benefits:
Base Salary: $70,000 &ndash; $80,000 (flexible for the right candidate)
Paid Time Off
Stipend Benefits 
Compensation:
$70,000 &ndash; $80,000 base salary 
Responsibilities:<ul><li>
Manage transactions from contract to close with accuracy and compliance</li><li>
Coordinate with clients, agents, lenders, and vendors</li><li>
Maintain TMS, CRM, listing coordination, and marketing support</li><li>
Provide high-level executive and administrative support</li><li>
Streamline operations and anticipate team needs</li><li>
Ensure clients have an exceptional, seamless experience</li></ul> 

Qualifications:<ul><li>
2&ndash;3+ years in residential real estate transaction coordination</li><li>
Experience managing high-volume transactions</li><li>
Tech-savvy: CRM, Dotloop/SkySlope, Google Workspace/Microsoft Office</li><li>
Excellent communicator, extremely detail-oriented, and proactive</li><li>
Has reliable equipment and a conducive space for remote work</li><li>
Local to East Cherry Hill area (within 25 minutes)</li></ul> 

About Company 
The Amy Rossano Group is a high-performing real estate team based in New Jersey, committed to delivering exceptional service and results to its clients. With a strong focus on systems, efficiency, and client experience, the team operates at a high level and is looking for a key partner who will help keep everything running smoothly behind the scenes.</div>

Transaction Coordinator

BROCKMAN GROUP

Brockman Group LLC | Denver, COBrockman Group is a boutique commercial real estate firm focused on acquisitions and dispositions across Colorado and nationwide. We operate as both brokers and principals, bringing an ownership mindset to every transaction.We are seeking a highly organized, detail-oriented Operations &amp; Transaction Manager to support active deal flow and day-to-day operations.Responsibilities<ul><li>Coordinate due diligence for acquisitions and dispositions</li><li>Track and manage transaction timelines from contract to closing</li><li>Coordinate closings with title, lenders, attorneys, and consultants</li><li>Interface with third-party vendors (inspectors, surveyors, environmental, etc.)</li><li>Organize and maintain deal files, documents, and internal systems</li><li>Support brokerage and ownership transactions across multiple deals</li><li>Provide general operational and administrative support</li><li>Assist ownership with limited executive/personal support tasks</li><li>Continuously find ways to improve upon existing processes and make recommendations as needed</li><li>Take full ownership of all updates and changes to the operating procedures</li><li>Interface and maintain relationship with vendors</li><li>General tasks related to real estate transactions</li><li>General tasks related to real estate ownership</li><li>Assist in accounting with owned properties</li><li>Database management</li><li>Document storage and management</li><li>Social media management</li><li>Office organization</li></ul>Qualifications<ul><li>Highly organized with strong attention to detail</li><li>Ability to manage multiple priorities and deadlines</li><li>Strong communication skills (written and verbal)</li><li>Proactive, self-starter mindset</li><li>High level of professionalism and discretion</li></ul>Technical Skills<ul><li>Proficient in Microsoft Outlook and Microsoft Word (required)</li><li>Microsoft Excel (preferred, not required)</li></ul>Compensation<ul><li>$90,000 annual salary</li><li>Merit-based bonus opportunity</li><li>No benefits offered</li></ul>Location<ul><li>Denver, CO (in-office required)</li></ul>Pay: $85,000.00 - $90,000.00 per yearWork Location: In person

Operations/Transactions Manager

milehimodern

// transaction manager | job descriptionWho We Are:We are milehimodern, a real estate brokerage focused on the artistry of living. By placing a profound emphasis on design, architecture, and community, we have the privilege of selling the coolest homes in the Denver + Boulder area. We are growing quickly and are in search of someone that loves to be part of innovation within a unique company.As a Transaction Manager, you will provide exceptional concierge-level service for our Denver + Boulder top real estate brokers. Attention to detail and exceptional real estate experience are a must as you assist our agents at a high-level throughout the entire transaction process.Requirements:&middot; This position is hybrid Monday-Friday 8:30am-5:00pm (split between DTC office, Cherry Creek office + work from home)&middot; Colorado real estate active license is required&middot; Residential Real Estate Transaction Manager experience is required&middot; Proficient in CTM, REcolorado, IRES, Skyslope, Microsoft platformsTransaction Manager Roles + Responsibilities:&middot; Execute company process to facilitate under contract to close&middot; Communicate effectively with brokers, leadership and vendors&middot; Create and implement systems to help support the functionality and growth of the business&middot; Change status in MLS to Under Contract&middot; Complete Closing Contact Sheet&middot; Earnest Money- maintain a copy of the EM check &amp; receipt for the office file&middot; Order title work and include additional commission letter (if applicable)&middot; Send contract information to all parties&middot; Enter under contract information into SkySlope&middot; Create a Calendar to track contract dates and deadlines through CTM&middot; Assist in preparation of Inspection Notices/Amend Extends&middot; Monitor CTM notificationsCompensation Package:&middot; Annual Salary: $70,000-$75,000 (based on skills + qualifications)&middot; Paid time off, 401k, health insurance + profit sharing benefitsMilehimodern is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of actual or perceived race, color, creed, religion, ancestry, citizenship status, age, sex, marital status, sexual orientation, national origin, disability or handicap, veteran status, or any other characteristic protected by applicable federal, state or local laws.Job Type: Full-timePay: $70,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Experience:<ul><li>Residential Real Estate Transaction Manager: 3 years (Required)</li></ul>License/Certification:<ul><li>Colorado Residential Real Estate License (Required)</li></ul>Work Location: In person

Real Estate Transaction Manager

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