real estate transaction coordinator

Binsuloom Group

Real Estate Coordinator/ Administrator - Direct Owner companies/ No Broker Firms.We are seeking a detail-oriented and proactive Real Estate Coordinator to support the daily operations of our real estate team. The coordinator will be responsible for managing listings, coordinating transactions, communicating with clients and agents, and ensuring all documentation and deadlines are met throughout the sales and leasing process.<ul><li>Assist real estate agents with scheduling appointments, property showings, and open houses.</li><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Track deadlines and coordinate with clients, agents, mortgage brokers, and legal teams.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Provide updates to clients on the status of their transactions.</li><li>Input and update property listings in the MLS or CRM system.</li><li>Coordinate professional photography, signage, and staging if needed.</li><li>Prepare marketing materials and ensure accurate listing details.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a plus</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations (UAE-specific)</li><li>Knowledge of real estate CRM platforms.</li></ul>Experience:<ul><li>Direct Landlord Real Estate Company working: 2 years (Required)</li><li>Leasing and Renewals : 2 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you you aware of RERA rules and regulations?</li><li>Are you familiar with tenancy contract renewals and terminations?</li><li>Are you willing to join immediately? How many days of notice you require?</li><li>Are you willing to join for a salary of 4000AED to 4500AED all inclusive?If so, then only apply</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE Real Estate direct landlord/owner firm : 2 years (Required)</li></ul>Language:<ul><li>English/ Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Expected Start Date: 15/09/2025

Real Estate Coordinator/Administrator - No Broker Firm

BI Hub Solution

A Real Estate Coordinator is responsible for supporting the daily operations of a real estate office or team, assisting with administrative tasks, and ensuring smooth transactions. The role may vary depending on the company or team, but generally includes the following responsibilities:Key Responsibilities:<ul><li>Transaction Management:</li><li>Assist with the preparation and processing of documents for property listings, sales, and leases.</li><li>Ensure all contracts, agreements, and forms are completed accurately and submitted in a timely manner.</li><li>Coordinate with buyers, sellers, agents, and other parties involved to facilitate smooth real estate transactions.</li><li>Monitor and track deadlines related to contract contingencies, inspection periods, and closing dates.</li><li>Client Communication:</li><li>Maintain communication with clients to update them on the progress of their real estate transactions.</li><li>Answer phone calls, emails, and inquiries from clients, buyers, and sellers.</li><li>Scheduling and Coordination:</li><li>Schedule property showings, meetings, and inspections.</li><li>Coordinate with vendors, contractors, and inspectors to ensure timely completion of necessary services for listings and properties under contract.</li><li>Marketing and Advertising:</li><li>Assist with the marketing of properties, including creating flyers, listing descriptions, and promotional materials.</li><li>Help manage online listings and ensure properties are advertised on multiple platforms.</li><li>Data Entry and Filing:</li><li>Organize and maintain files, both physical and electronic, for property listings, contracts, and client information.</li><li>Input and update information into the company's database or CRM system.</li><li>Support to Real Estate Agents:</li><li>Provide administrative support to real estate agents by managing calendars, preparing documents, and handling day-to-day tasks.</li><li>Assist with gathering market data, property comps, and other relevant information for agents.</li><li>Compliance and Legal:</li><li>Ensure compliance with real estate regulations and company policies.</li><li>Maintain an understanding of relevant laws and regulations related to real estate transactions and ensure proper documentation is in place.</li></ul>Skills &amp; Qualifications:<ul><li>Attention to detail and strong organizational skills.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficiency in real estate software (e.g., MLS, CRM systems, and other industry-specific tools).</li><li>Ability to multitask and manage time effectively.</li><li>Familiarity with real estate terminology and processes.</li><li>Previous experience in real estate or a related field is often preferred but not always required.</li></ul>The Real Estate Coordinator&rsquo;s role is crucial for ensuring that the back-office operations are running efficiently, which allows real estate agents to focus on client relationships and closing deals.Job Type: Full-time

Real estate coordinator

Real Estate Coordinator - With Maintenance Coordination Experience-Preferably MaleCoordinating for the repairs, schedule maintenance services, liaise with vendors, and ensure timely resolution of tenant issues across our real estate portfolio.Key Responsibilities:<ul><li>Coordinate and schedule property repairs, inspections, and maintenance tasks</li><li>Serve as the primary point of contact for tenants and maintenance vendors</li><li>Track service requests and ensure timely completion</li><li>Maintain maintenance records, reports, and documentation</li><li>Conduct regular property inspections to identify issues</li><li>Manage maintenance budgets and approve invoices</li><li>Ensure compliance with safety and building regulations</li></ul>Qualifications:<ul><li>Bachelors Degree</li><li>3+ years of experience in property maintenance coordination</li><li>Familiarity with real estate and facilities management</li><li>Strong communication and organizational skills</li><li>Proficient in MS Office; experience with property management software is a plus</li></ul>Salary - 4000AED to 4500AEDJob Type: Full-timeApplication Question(s):<ul><li>Are you available to join immediately?If yes, then only apply</li><li>Are you willing to work for a salary of 4000AED to 4500AED (all inclusive package). If so, then only apply</li><li>Do you have Maintenance Coordination experience with Real Estate?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE Real Estate Maintenance Coordination: 2 years (Required)</li><li>UAE Real Estate: 2 years (Required)</li></ul>Language:<ul><li>English/ Tagalog/Hindi/Malayalam (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Coordinator-Maintenance Coordination Expereince

Reliance Facilities Management

Real Estate Admin Job Description:<ul><li>Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible</li><li>Monitor deadlines and provide notices to appropriate parties when necessary</li><li>Ensure each transaction complies with legalities and any tax withholdings are complete</li><li>Schedule necessary appointments with all parties, including open houses and the final walkthrough</li><li>Help organize community outreach events to improve our standing in the local area</li><li>Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand</li><li>Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met</li><li>Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Real Estate Admin: 2 years (Preferred)</li></ul>

Real Estate Admin

Naik Foundation

We are looking for an enthusiastic and proactive Architect and Real Estate Coordinator to join our team. The ideal candidate will be responsible for coordinating with architects and real estate companies, making follow-up calls, and ensuring smooth communication between all parties.Key Responsibilities:<ul><li>Make outbound calls to architects and real estate companies for coordination and follow-ups.</li><li>Maintain and update records of interactions and project statuses.</li><li>Assist in scheduling meetings and managing communication between teams.</li><li>Ensure timely follow-ups on leads and ongoing projects.</li><li>Support the team in various administrative tasks as needed.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in any field.</li><li>Excellent communication skills, both verbal and written.</li><li>Strong follow-up and calling skills.</li><li>Ability to manage multiple tasks and prioritize effectively.</li><li>Proficiency in using standard office software and tools.</li></ul>Job Type: Full-time

RE/MAX Smart Concept

Pay: 2,500.00 (AED) - 3,000.00 (AED) per monthJob description:We are seeking a detail-oriented and highly organized Operations Administrator / Coordinator to support one of our top-performing Property Consultants. This role requires strong administrative, coordination, and client communication skills to ensure smooth execution of real estate transactions and day-to-day operations.Key Responsibilities<ul><li>Manage sales and leasing transaction documentation including MOUs, offer letters, contracts, and related paperwork.</li><li>Communicate with property owners, buyers, and tenants to collect required documentation.</li><li>Handle sales transactions in ADREC and liaise with developers for compliance with their specific procedures.</li><li>Coordinate with real estate developers to facilitate sales processes, payments, and transfer procedures.</li><li>Maintain organized filing systems for all transactions and deals.</li><li>Prepare and arrange reports for ongoing transactions, deals, and client updates.</li><li>Assist in scheduling property viewings, client meetings, and follow-ups.</li><li>Ensure smooth operational support for the Property Consultant to maximize efficiency.</li></ul>Requirements<ul><li>Minimum 1 year of experience in administration, coordination, or operations (real estate experience highly preferred).</li><li>Strong knowledge of Abu Dhabi real estate transaction processes (ADREC).</li><li>Familiarity with Abu Dhabi areas including Al Reef, Al Reem, Saadiyat, and other prime communities.</li><li>Excellent communication and coordination skills (English required, Arabic is a plus).</li><li>Proficiency in Microsoft Office and standard office tools.</li><li>Ability to multitask, work under pressure, and maintain professionalism at all times.</li><li>Female candidates preferred (to support a Sales Lady).</li></ul>Benefits<ul><li>Salary: AED 2,500 &ndash; 3,500 (depending on experience).</li><li>Opportunity to work in a professional and supportive environment.</li><li>Career growth within an international real estate brand.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>1.Do you have experience in real estate administration, coordination, or operations in Abu Dhabi?</li></ul>2.Are you familiar with handling sales transactions in ADREC and liaising with developers?3.How familiar are you with Abu Dhabi communities such as Al Reef, Al Reem, and Saadiyat?4.What is your experience in managing documentation, contracts, and scheduling tasks?5.Are you comfortable working in a role that requires supporting a female Property Consultant?Experience:<ul><li>Real Estate : 2 years (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul>

Personal Coordinator - Real Estate

CASA One Residential

Role OverviewWe are seeking a Disposition Manager to join our team and help manage the transaction pipeline from signed contracts to closed deals. You will work directly with our CEO and our Dispositions Lead, the Transaction Coordinator Manager, and our Acquisitions Managers.This is a remote, full-time position for a sharp, organized, and sales-oriented professional who thrives in a fast-paced environment.Critical Requirements (Do Not Apply If You Don&rsquo;t Qualify)<ul><li>Fluent English with a near-native American accent</li><li>This role involves direct communication with U.S. buyers, sellers, and realtors. If your spoken English is not fluent and confident with an American-style accent, please do not continue. We&rsquo;ve learned from experience that this leads to a mismatch.</li></ul><ul><li>Hands-on U.S. Real Estate Experience (Wholesaling)</li><li>You must have prior experience in dispositions, acquisitions, or real estate marketing within the U.S. off-market single-family home (SFH) space.</li><li>Direct experience with REsimpli and/or PropStream is required. If you haven&rsquo;t used these tools, this role is not the right fit.</li></ul><ul><li>Technical Abilities</li><li>Comfort with code, systems, automations, integrations, and AI tools.</li><li>We will evaluate this through a home assignment during the hiring process.</li></ul>Key Responsibilities<ul><li>New Deal Handoff</li><li>Review each new contract from the acquisitions team and confirm all property details (beds/baths, condition, HVAC, roof, plumbing, HOA, taxes, permits, etc.).</li><li>Add key deadlines (due diligence, access dates, closing dates) to the shared calendar.</li></ul><ul><li>Marketing New Deals</li><li>Send professional email campaigns via Mailchimp/REsimpli.</li><li>SMS blast investor lists and follow up with inbound inquiries.</li><li>Organize photos and post listings across 40+ Facebook groups.</li></ul><ul><li>Buyer Outreach</li><li>Call, text, and email VIP buyers with new deals.</li><li>Maintain and update buyer status sheets in Google Drive.</li><li>Contact realtors with active/sold listings nearby to promote deals and offer commissions.</li><li>Skip trace and contact potential buyers (cash/LLC buyers, agents) via PropStream and SmarterContact.</li></ul><ul><li>Pipeline &amp; CRM Management</li><li>Track all showings, offers, and communications inside REsimpli.</li><li>Coordinate with the Transaction Coordinator for smooth closings.</li><li>Maintain accurate records for marketing and sales attribution.</li></ul>Qualifications<ul><li>Fluent spoken and written English with near-native American accent (non-negotiable).</li><li>Prior U.S. real estate experience in wholesaling or dispositions.</li><li>Proficiency with REsimpli and PropStream (must-have).</li><li>Sales background: confident on calls, persuasive, relationship builder.</li><li>Tech-oriented: able to work with complex systems, automation, and AI tools.</li><li>Highly organized, detail-oriented, and deadline-driven.</li><li>Bonus: Background in Computer Science, Programming, or Data Analysis.</li></ul>Compensation<ul><li>Hourly pay (competitive, based on experience).</li><li>Performance bonus: Transaction fees/commissions on every deal you close. (20~ deals per month)</li><li>Growth opportunities within the company as we scale to new markets.</li></ul>Job Type: Full-timePay: E&pound;194.00 - E&pound;290.00 per hourExpected hours: No less than 50 per weekApplication Question(s):<ul><li>Do you have experience working with automations, integrations, or AI tools (Zapier, Make, n8n, custom code, etc.)? Please briefly describe your experience.</li><li>Can you work U.S. Eastern Standard Time (EST) hours, Monday to Friday?</li><li>Rate your comfort level with cold calling U.S. investors and realtors (1 = not comfortable, 5 = very confident).</li><li>If you meet the requirements, we&rsquo;ll ask you to record a quick 2&ndash;3 minute Loom video introducing yourself and your relevant experience. Are you comfortable with this step?</li></ul>Experience:<ul><li>hands-on U.S. REI wholesaling (acq/dispo/marketing): 1 year (Required)</li></ul>Language:<ul><li>English fluently with a near-native American accent? (Required)</li></ul>

Disposition Manager (U.S. Real Estate, Remote)

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Real Estate Coordinator/Administrator - No Broker Firm

Real estate coordinator

Real Estate Coordinator-Maintenance Coordination Expereince

Real Estate Admin

Real estate coordinator

Personal Coordinator - Real Estate

Disposition Manager (U.S. Real Estate, Remote)