receivable clerk

Physician Assistant Education Association

<div>Part-Time Accounts Receivable Clerk
Do you want to play a key role in supporting a mission-driven organization dedicated to advancing excellence in the PA education community? As our part-time Accounts Receivable Clerk, you&rsquo;ll help manage invoicing, collections, and record-keeping processes that keep our operations running smoothly, supporting a culture of accuracy, accountability, and collaboration.
The part-time Accounts Receivable Clerk is responsible for accurately and timely recording, reconciling, and reporting all incoming payments to the organization. This role ensures that revenue data is captured across multiple systems, supports financial reporting accuracy, and works directly with members and internal teams to address billing, invoicing, and payment-related questions. The role is essential to maintaining the integrity of the organization&rsquo;s financial records and delivering high-quality service to members and stakeholders.
Please include your resume and a cover letter when applying for this position.
This position may be exposed to sensitive and confidential information daily, this individual is responsible for maintaining the confidentiality that knowledge of such warrants. In this position, employees must respect and protect the privacy, confidentiality, and security of all personal information to which they have access in the performance of their duties for PAEA, in accordance with PAEA&rsquo;s Privacy Policy and the PAEA Employee Handbook that all employees must sign.
Specific Responsibilities:
Accounts Receivable Operations<ul><li>
Manages the full accounts receivable (A/R) function, ensuring timely receipt of funds and accuracy of records including various trackers.</li><li>
Process payments from members and external sources (checks, ACH, credit cards) across multiple systems.</li><li>
Prepares all cash receipts and maintains the Finance Team&rsquo;s Master Check/ACH log.</li><li>
Prepares journal entries for all revenue streams and services.</li><li>
Reconciles weekly cash receipts and performs monthly revenue reconciliations between multiple systems including: Salesforce, Cvent, external systems and the general ledger.</li></ul>
Member and Customer Support<ul><li>
Sends invoices to members and clients, supports inquiries regarding billing, and assists with purchase orders (POs) and remittance documentation.</li><li>
Verifies PO details and releases exams as needed.</li><li>
Evaluates past due accounts, conducts outreach, and ensures timely collections.</li><li>
Maintains customer files and payment records across financial systems.</li></ul>
Financial Coordination and Operations<ul><li>
Assists with month-end close procedures and creates journal entries as needed.</li><li>
Reviews Salesforce reports for accuracy and ensures proper reconciliation of data.</li><li>
Investigates and resolves account discrepancies in collaboration with internal teams and external stakeholders.</li><li>
Supports the completion of ACH and vendor setup forms, provides W-9s, and manages vendor relationships for payment processing.</li><li>
Prepares financial documentation for year-end audits and serves as a liaison for finance-related inquiries.</li></ul>
Collaboration and Cross-Functional Support<ul><li>
Serves as a primary contact for staff across all departments by answering questions related to invoices, payments, and revenue, ensuring that colleagues receive accurate and timely information to support program and financial decision-making.</li><li>
Serves as a backup for Accounts Payable functions as needed.</li></ul> 
Other Duties
The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.
Required Qualifications, Knowledge, Skills, and Abilities<ul><li>
3 years of experience in accounts receivable, bookkeeping, or general accounting.</li><li>
Proficiency in Microsoft Excel and experience with accounting software and financial systems.</li><li>
Strong attention to detail and organizational skills.</li><li>
Ability to manage multiple priorities and meet deadlines.</li><li>
Excellent communication and interpersonal skills, including with non-financial audiences.</li><li>
Experience handling confidential information with discretion and professionalism.</li></ul> 
Preferred Qualifications, Knowledge, Skills, and Abilities<ul><li>
Experience with Salesforce, Intacct, or similar systems.</li><li>
Familiarity with nonprofit financial operations.</li><li>
Prior experience in association environments.</li></ul> 
ADA Specifications<ul><li>
Must be able to perform essential duties satisfactorily with reasonable accommodation.</li></ul> 
Work Environment
Fully remote position. 
Travel Requirements
Periodic travel will be required for this role to all-staff meetings, PAEA events, and/or professional development opportunities.
Work Environment &amp; Benefits
This position is remote, with no in-office presence required.
This is a part-time position for 25 hours / week paid hourly. The hours will need to be worked within our core business hours of 9 AM &ndash; 5 PM ET, Monday- Friday.
The hourly range for this position is $27.00-$31.00/hour. The benefits package includes monthly wellness stipend, a 403(b)-retirement plan with an 8% employer contribution, pro-rated PTO accrual and holidays, professional development funding and tuition assistance. This position is not eligible for health insurance benefits.
Work Authorization or Security Clearance Requirements
The individual in this position must be authorized to work in the United States. 
Fairness and Accessibility
PAEA is committed to fairness and accessibility in all areas of its business activities, including employment, management, procurement and contracting. As such, it is the policy of PAEA to afford equal opportunity in employment and contracting without regard to race, color, national origin, sex, religious preference, age, sexual orientation, genetic information, gender identity, status as a parent, disability, veteran or any other status protected by applicable US law.</div>

Accounts Receivable Clerk

ARDSLEY MANAGEMENT

We are an established management company with 42 years dedicated to providing exceptional service to property owners and associations. Our team values accuracy, professionalism, and strong customer relationships. We are seeking a detail-oriented Accounts Receivable Clerk to support our financial operations.Position Summary: The Accounts Receivable Clerk is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collection of assessments and other charges. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with tenants and internal teams.Key Responsibilities:<ul><li>Process and post payments, fees, and other receivables</li><li>Monitor accounts for delinquency and follow up on outstanding balances</li><li>Prepare and send invoices, statements, and payment reminders</li><li>Reconcile accounts and resolve payment discrepancies</li><li>Maintain accurate and up-to-date financial records</li><li>Assist with monthly reporting and closing processes</li><li>Communicate professionally with clients regarding billing inquiries</li><li>Collaborate with community managers and accounting team</li></ul>Qualifications:<ul><li>High school diploma or equivalent (Associate&rsquo;s degree in Accounting or related field preferred)</li><li>1&ndash;3 years of accounts receivable or general accounting experience</li><li>Experience in community management or real estate is a plus</li><li>Proficiency in accounting software and Microsoft Excel</li><li>Strong attention to detail and organizational skills</li><li>Excellent communication and customer service abilities</li><li>Ability to handle sensitive financial information with confidentiality</li></ul>Benefits:<ul><li>Competitive salary</li><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Retirement plan options</li><li>Opportunities for growth and advancement</li></ul>Pay: $38,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

BEI Hawaii

POSITION SUMMARYJoin Hawaii&rsquo;s leading distributor of agricultural and industrial chemicals, fertilizer and specialty products. Work in congenial office under the general supervision of the Senior VP, Finance &amp; Treasurer while managing the Company&rsquo;s Accounts Receivable functions.ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:The Accounts Receivable Clerk is our main customer contact for account credit holds. The A/R clerk also reviews customer account histories, manages customer account balances, prepares the daily cash deposit, applies payments to customer accounts, maintains A/R files, mails monthly statements to customers as needed, files A/P invoices, and distributes interoffice and U.S. Mail on daily basis.QUALIFICATIONS:Knowledge of general office principles and practices. Three (3) years of A/R experience or equivalent. High school diploma or equivalent. Excellent telephone etiquette, written &amp; verbal communication skills. Detail oriented and ability to multi-task and follow directions. Must be able to lift and carry up to 10 pounds.BENEFITS:<ul><li>401(k)</li><li>Medical insurance</li><li>Dental insurance</li><li>Vacation</li><li>Paid sick days</li><li>Paid holidays</li><li>Floating holiday</li><li>Paid day off for birthday</li><li>Life insurance</li><li>Free Parking</li></ul>This is a Full Time positionPay: Dependent on experience, but starting at $40k.Job Type: Full-timePay: $40,000.00 - $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Accounting: 3 years (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Honolulu, HI 96817 (Required)</li></ul>Work Location: In person

CCS Constructors Inc

Job Overview We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our dynamic finance team. In this vital role, you will manage the full cycle of accounts receivable processes, ensuring accurate billing, timely collections, and precise account reconciliation. Your expertise in financial concepts, accounting software, and customer service will drive our revenue cycle management efforts forward. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence and integrity in financial operations.Duties<ul><li>Process and verify incoming payments using accounting software such as QuickBooks, Sage, PeopleSoft, or similar platforms</li><li>Prepare and send invoices accurately in accordance with GAAP (Generally Accepted Accounting Principles) and company policies</li><li>Conduct account analysis and reconciliation to ensure all receivables are correctly recorded and discrepancies are resolved promptly</li><li>Follow up on overdue accounts through professional negotiation and effective phone etiquette to optimize collections</li><li>Maintain detailed records of transactions, journal entries, and account adjustments aligned with SOX (Sarbanes-Oxley Act) compliance standards</li><li>Collaborate with other departments such as medical billing, governmental accounting, or non-profit accounting to support revenue cycle management</li><li>Assist with month-end closing activities including double entry bookkeeping, debits &amp; credits, and financial reporting tasks</li></ul>Qualifications<ul><li>Proven experience in accounts receivable or related financial roles within public accounting or corporate finance environments</li><li>Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar financial systems; familiarity with Quicken is a plus</li><li>Excellent analysis skills with the ability to perform account reconciliation and account analysis efficiently</li><li>Demonstrated understanding of financial concepts like debits &amp; credits, journal entries, revenue recognition, and the revenue cycle management process</li><li>Exceptional data entry skills including 10 key typing accuracy and speed for efficient processing of large volumes of transactions</li><li>Strong communication skills with professional phone etiquette for negotiation and customer service interactions</li></ul>Join us if you&rsquo;re eager to leverage your financial expertise in a vibrant environment that values precision, integrity, and continuous improvement. We&rsquo;re dedicated to supporting your professional growth while fostering a collaborative culture focused on excellence in all aspects of financial operations.Job Type: Part-timePay: $25.00 - $30.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Holston Gases Inc.

Accounts Receivable Job DescriptionHolston Gases Inc., a leading distributor of industrial, medical, &amp; specialty gases &amp; welding supplies &amp; equipment, is seeking motivated individual to join our team.JOB SUMMARY:The Account Receivable Clerk will organize, coordinate and preform office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, accounts receivable etc.ESSENTIAL DUTIES:<ul><li>Reviewing files and records to answer requests for information</li><li>Checking and distributing documents and correspondence</li><li>Maintaining filing systems</li><li>Credit Card Posting, Process cash/charge sales registers daily</li><li>Month end cylinder rent and statements</li><li>Process all invoice corrections / Sending out invoices</li><li>Compiling records of office activities.</li><li>Photocopying, scanning and faxing</li><li>Typing documents and correspondence</li><li>Checking and entering data</li><li>Updating and maintaining databases</li><li>Answering and directing phone calls</li><li>Accounts Receivable, Scan daily tickets</li><li>Preparing and sending outgoing mailings and packages</li><li>Controlling basic accounting functions such as checking invoices and fuel receipts etc.</li></ul>Other Duties as Required: This job description should not be construed to imply that these requirements are the exclusive standards of this position. Incumbents are expected to follow any other reasonable instructions, and perform any other related duties, as may be required by their supervisor. Performance of this job in a safe manner and in keeping with established Holston Gases policies is a condition of employment.MINIMUM QUALIFICATIONS:<ul><li>Proficient in use of email, internet and excel</li><li>1 year experience preferred (Office management, AR)</li><li>Ability to read and comprehend text</li><li>Knowledge of relevant software application including MS Office</li><li>Accurate keyboard skills</li><li>Must have basic computer experience</li><li>Knowledge of administrative procedures</li><li>Good numeracy skills</li><li>Good communication skills &ndash; verbal and written</li><li>Ability to work independently and under some pressure to meet deadlines</li><li>Ability to lift 40 lbs. required</li><li>Must be able to work with a wide variety of people with different personalities and backgrounds.</li><li>Must be able to operate in a drug-free workplace.</li><li>High school diploma or equivalent</li></ul>Looking for a great company to work for? You&rsquo;ll find it With Us! Holston Gases Inc. offers a competitive compensation and excellent benefits package, which includes Medical, Dental, Vision, Prescription Drug, Life &amp; Disability Insurance, 401(k). We also offer PAID TIME OFF such as, Vacation, Sick Time and Holidays, all of which you start earning on your first day of employment.Job Type: Full-timePay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

CW Resources

<div><div>CW&rsquo;s Core Values: Mission Driven, Teamwork Makes Us Stronger, &amp; Everyone Brings Value! 
</div><div>
Take a glimpse into why CW might be the right place for you: https://tinyurl.com/9yc7h8um</div><ul><li>
 Location: New Britain, CT.</li><li>
 Shift: Monday to Friday 8:00am to 1:00pm or Mon, Wed &amp; Fri 8:00am to 4:30pm. 
</li></ul><div>
Responsibilities: 
Are you detail-oriented, organized, and ready to make an impact in a mission-driven organization? CW is looking for a dedicated Accounts Receivable Clerk to support our financial operations and uphold our commitment to excellence and integrity.</div><ul><li>
Perform clerical tasks related to accounts receivable, including filing, scanning, and organizing financial documents.</li><li>
Complete data entry assignments with accuracy and attention to detail.</li><li>
Review customer billing information to ensure accuracy before processing.</li><li>
Enter and distribute customer invoices based on goods or services rendered.</li><li>
Monitor overdue invoices and follow up with customers via phone, email, and written correspondence.</li><li>
Resolve billing discrepancies by coordinating with internal departments and external customer contacts.</li><li>
Process account adjustments, refunds, and reconciliations with proper documentation and approvals.</li><li>
Respond to billing and payment inquiries from customers and internal stakeholders in a timely and professional manner.</li><li>
Maintain compliance with company policies, financial regulations, and data protection standards when handling sensitive information.</li>
Assist with internal and external audits by providing requested documentation. 
<li>
</li></ul><div>
What You&rsquo;ll Need:</div><ul><li>
Minimum of 2 years of hands on experience working in a finance, accounting, or administrative role.</li><li>
Hands-on experience with billing, invoicing, and payment processing.</li><li>
Proficiency in Microsoft Excel, Word, Outlook, and Teams.</li><li>
Strong attention to detail, communication skills, and ability to work independently.</li>
Ability to maintain confidentiality and handle sensitive payroll information with discretion. 
<li>
</li></ul><div>
Bonus If You Have These Skills:</div><ul><li>
Familiarity with accounting software and spreadsheet tools (e.g., QuickBooks).</li><li>
Strong understanding of accounts receivable and financial recordkeeping.</li><li>
Knowledge of accrual accounting and billing processes.</li><li>
Strong attention to detail, communication skills, and ability to work independently.</li><li>
Strong organizational skills and the ability to prioritize tasks, manage time effectively, and meet strict deadlines.</li>
Willingness and ability to learn new software, processes, and regulations related to accounts receivable. 
<li>
</li></ul><div>
Why You'll Love This Job:</div><ul><li>
You&rsquo;ll be a part of a mission-driven team that values your hard work and helps you grow.</li><li>
Access to an Employee Wellness Coordinator and robust wellness program that support your health and work-life balance.</li>
Opportunities for advancement&mdash;grow your career with us! 
<li>
</li></ul><div>
Explore Our Generous Benefits Package</div><ul><li>
Employer Sponsored Benefits Includes:<ul><li>
Insurance - Medical, Dental, Vision.</li><li>
Telemedicine.</li><li>
Retirement Plan &amp; Match Options.</li><li>
Disability Plans.</li><li>
Life Insurance &ndash; Accidental Death &amp; Dismemberment and Group Term Life.</li><li>
Paid Holidays, Vacation and Sick time.</li></ul></li><li>
Voluntary Benefits Offered Includes:
 Hospital Indemnity, Accident, Critical Illness &amp; Voluntary Life. 
<ul><li>
</li></ul></li></ul><div>
Physical &amp; Environmental Demands:</div><ul><li>
This role is primarily performed in a standard office setting. The workspace is climate-controlled with moderate noise levels typical of administrative operations. The employee will regularly use office equipment such as computers, printers, telephones, and scanners.</li><li>
The position requires prolonged periods of sitting at a desk while performing data entry, reviewing documents, and communicating via email or phone.</li><li>
Frequent use of hands and fingers is required to operate a computer keyboard, mouse, and other office equipment. Tasks involve repetitive motion and fine motor skills for typing, filing, and handling paperwork.</li><li>
Must have sufficient visual acuity to read printed materials and digital screens, including spreadsheets and detailed reports. Adequate hearing is necessary to participate in meetings, answer phone calls, and communicate effectively with team members and external contacts.</li><li>
Occasional walking, standing, bending, and reaching may be required to retrieve files, access office supplies, or attend meetings within the building.</li><li>
May occasionally need to lift or move items weighing up to 20 pounds, such as boxes of documents, office supplies, or small equipment.</li><li>
This position typically follows standard business hours, but may occasionally require extended hours during payroll cycles, audits, or deadlines.</li><li>
The role demands a high level of concentration and discretion due to the sensitive nature of payroll and employee data. The ability to work in a focused manner with minimal distractions is essential.</li>
Reasonable accommodations can be provided. 
<li>
</li></ul><div>
CW&rsquo;s Core Values: Mission Driven, Teamwork Makes Us Stronger, &amp; Everyone Brings Value! 
</div><div>
We are an Equal Opportunity Employer. All employment decisions are made based on individual qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.</div><div> 

Company Overview:
 
CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We&rsquo;re proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all. 
</div><div>
Pay Transparency Disclaimer: We are committed to pay transparency. Compensation for this role is determined in good faith and based on job‑related factors such as skills, experience, education, and internal equity, in accordance with applicable law. Employees and applicants may request additional compensation information as permitted by law.</div><div>
Copy and paste the link below into your web browser to view the posters pertaining to:</div><ul><li>
Notification of Employee Rights Under Federal Labor Laws posters: https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors.</li><li>
CW&rsquo;s Self - Disclosure Form: https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&amp;route=shorturl.</li><li>
Please E-mail: hrhelp@cwresources.org to submit a request for accommodation with the application process.</li></ul></div>

Alsco Uniforms

<div>Classification:

Non-Exempt

Job Summary:

The Accounts Receivable Clerk is responsible to the Office Manager for the collection and maintenance of all charge accounts by company policy. With excellent communication skills, will be able to resolve A/R issues appropriately and effectively.

About Us:

We are Alsco Uniforms. We&rsquo;ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It&rsquo;s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We&rsquo;re seeking driven professionals with an ambition to grow within our company. We&rsquo;d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.

Join our team and build your career with Alsco Uniforms!

Our full-time employees enjoy:
<ul>
<li>401K Plan with Company Match</li>
<li>Medical, Dental, Vision, FSA/HSA
</li><li>Life Insurance, Disability Insurance</li>
<li>Vacation, Sick Time, Holidays</li>
<li>Choice of Global Cash Card or Direct Deposit</li>
<li>Career Advancement</li>
<li>Learning &amp; Development Opportunities</li>
<li>Inclusive and Diverse Team Environment</li>
</ul>
Benefits may vary for positions covered by a collective bargaining agreement.

Essential Functions:
<ul>
<li>Process customer payments according to company policy.</li>
<li>Follow the branch collection strategy in monitoring customer accounts for non-payment, skipped invoices, and partial payments.</li>
<li>Provide regular communication to management regarding the status of account collections.</li>
<li>Organize a recovery system and initiate collection efforts.</li>
<li>Complete monthly and quarterly closing statement processes and create reports.</li>
<li>Communicate with customers via phone, e-mail, mail, or in-person to make payment arrangements on delinquent accounts.</li>
<li>Perform reference checks of all credit applications and report findings to management.</li>
<li>Investigate and resolve customer inquiries on time.</li>
<li>Submit accounts to management for bad debt write-offs.</li>
<li>Fax or e-mail invoices to customers for payment.</li>
<li>Perform other tasks as required.</li>
</ul>
Additional Functions:
<ul>
<li>May perform some of the other general office functions.</li>
</ul>
Qualifications:
<ul>
<li>Proficient with MS Office, with an emphasis on Excel spreadsheets summarizing aging/past due accounts.</li>
<li>Excellent written and verbal communication skills in English, especially in telephone skills.</li>
<li>Proven excellent interpersonal skills and ability to work successfully in a team environment.</li>
<li>Great organizational and multi-tasking skills; detail oriented.</li>
<li>Show successful experience in the ability to enthusiastically press into action collection efforts.</li>
<li>Demonstrate a good understanding of general business operating procedures and be proficient in data entry.</li>
</ul>
Typical Physical Activity:
<ul>
<li>Physical Demands/Requirements consist of standing, sitting, walking, stooping, driving, grasping, moving equipment, pushing, pulling, reading, speaking, hearing, and lifting up to 30 lbs.</li>
</ul>
Typical Environmental Conditions:
<ul>
<li>Vehicles on public roads, inside general offices, customer locations, and areas of a typical industrial laundry facility, Service Center, or depot.</li>
</ul>
Travel Requirements:
<ul>
<li>None</li>
</ul>
Education:
<ul>
<li>Some business experience.</li> 
</ul>
For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

Alsco Uniforms is an Equal Employment Opportunity Employer.

Candidates are considered for employment with Alsco Uniforms without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran), or other classification protected by applicable federal, state, or local law.

Revised: 04/08/2024</div>

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