receptionist/administrative assistant

Robert Half

<div>
 We are looking for a dedicated and detail-oriented Receptionist/Administrative Assistant to join our team on a contract basis in Lakeland, Florida. This contract position will support the front office and administrative functions to ensure smooth operations while our current staff member is on leave. If you excel in organization, multitasking, and providing excellent customer service, we encourage you to apply.
 
 
 Responsibilities:
 
 &bull; Manage incoming calls, directing them to the appropriate individuals or departments.
 
 &bull; Welcome clients, vendors, and visitors, ensuring a positive and detail-oriented first impression.
 
 &bull; Schedule attorney-client meetings and handle related administrative tasks.
 
 &bull; Collect and relay information from potential clients to attorneys, including conducting conflict checks.
 
 &bull; Oversee conference room schedules and ensure rooms are prepared for meetings.
 
 &bull; Process incoming and outgoing mail, including date-stamping and distribution.
 
 &bull; Maintain the reception and lobby areas to ensure a clean and organized appearance.
 
 &bull; Monitor and restock office supplies, snacks, and beverages as needed.
 
 &bull; Assist with kitchen upkeep, including cleaning counters, running the dishwasher, and organizing food items.
 
 &bull; Record and maintain monthly mileage logs for attorneys and staff.
 
 &bull; Minimum of 1 year of experience in receptionist or administrative roles.
 
 &bull; Proficiency in handling multi-line phone systems and inbound call management.
 
 &bull; Strong skills in scheduling appointments and managing calendars.
 
 &bull; Ability to organize daily mail processes, including distribution and outgoing mail preparation.
 
 &bull; Familiarity with maintaining office supplies and inventory.
 
 &bull; Excellent communication and interpersonal skills to interact with clients and staff.
 
 &bull; Detail-oriented with the ability to manage multiple tasks efficiently.
 
 &bull; Reliable and attentive to detail demeanor suitable for a law office environment.
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Receptionist/Administrative Assistant

SHAHEEN & GORDON, P.A.

<div><h4 class="jobSectionHeader">Receptionist/Administrative Assistant</h4>
Shaheen &amp; Gordon, P.A., Attorneys at Law, is currently looking for a full-time Receptionist/Administrative Assistant to join our team in our Keene, NH office. The hours for this position are 8:00am-5:00pm Monday &ndash; Friday. The ideal candidate is a professional with an upbeat personality, and a willingness to assist our clients in a pleasant manner.

At Shaheen &amp; Gordon, we live our brand: It&rsquo;s different here. We&rsquo;re not a typical law firm. We take our work very seriously but also take the time to enjoy it. We care about our clients. We invest in our communities. We know that our employees make all the difference, and we treat them accordingly. We&rsquo;re excited to welcome the right person to our team to fill this role.
<h4 class="jobSectionHeader">
Duties include, but not limited to:</h4><ul><li>
Answering, screening, and transferring incoming calls on a multiline phone system</li><li>
Handling intake calls as back up to our intake specialist team</li><li>
Greeting and welcoming clients as they arrive</li><li>
Scheduling meetings/appointments in Outlook calendar</li><li>
Handling monetary transactions, such as cash, checks, and credit card payments from clients</li><li>
Retrieving mail at the Keene Post Office</li><li>
Collection of mail at the Post Office, opening/distributing and delivering mail to the Post Office at the end of the day</li><li>
Logging supply inventory and creating supply orders</li><li>
Opening and closing of files, both electronic and physical, under the direction of others</li><li>
Maintain all conference rooms, copy areas, and kitchen to be sure clean and stocked with supplies</li><li>
Hand deliveries to courts and various other agencies</li><li>
Assisting in other related administrative duties as assigned</li></ul><h4 class="jobSectionHeader">
Requirements:</h4><ul><li>
Minimum of 1 2 years&rsquo; experience in a law firm or office environment</li><li>
Must be able to handle a multiline phone system</li><li>
Strong computer skills in Microsoft Office Suite</li><li>
Attention to detail and proofreading skills</li><li>
Must have excellent administrative skills with the ability to multitask under pressure and prioritize</li><li>
Must have excellent interpersonal and organizational skills</li><li>
Must be able to lift, carry, and position objects weighing up to 20 pounds</li><li>
Must be able to ascend/descend stairs to access different floors of the building on a regular basis</li><li>
Must have reliable transportation</li></ul>
Shaheen &amp; Gordon is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy), gender identity or expression, national origin, citizenship, veteran status, age, physical or mental disability, genetic information, marital status, sexual orientation, or any other consideration made unlawful by applicable federal, state or local laws in all aspects of employment, including but not limited to recruitment, hiring, training, evaluation, transfer, promotion, discipline, compensation, termination, and layoff.

Shaheen &amp; Gordon presents a pleasant, supportive, challenging, non-smoking work environment. Salary commensurate with experience, with excellent benefits including health insurance, flexible spending account, and 401(k) plan employer contribution.

No phone calls or agencies please. EOE.
<h4 class="jobSectionHeader">
About Shaheen &amp; Gordon, P.A.</h4>
It&rsquo;s different here. Shaheen &amp; Gordon is a full-service law firm with a commitment to excellence and a focus on community. A fixture of the New Hampshire legal community for over 40 years, the firm has expanded across Northern New England and all the way to Hawaii. We&rsquo;re proud to offer our clients personalized service that&rsquo;s backed by the combined experience of our large legal team. Since 1981, we&rsquo;ve grown to become a firm of 60+ experienced attorneys, but we&rsquo;ve never stopped offering our clients the individual attention that&rsquo;s allowed us&ndash;and them&ndash;to succeed. Shaheen &amp; Gordon is welcoming energetic, detail-orientated individuals who want to further their career in the legal field. We offer benefits including but not limited to medical, dental, vision, flexible spending account (FSA), dependent care account (DCA), vacation, sick and bereavement leave, and 401(k) with Employer Contribution.</div>

Leonardo C. Ortiz, MD, Oxygen Qualification Services

Overview We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This vital role is the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. If you thrive in a fast-paced setting, possess excellent communication skills, and have a passion for providing exceptional customer service, this opportunity is perfect for you. Join us and contribute to a professional, friendly atmosphere where your organizational talents can shine!Responsibilities<ul><li>Greet visitors warmly and direct them appropriately, maintaining a professional front desk presence</li><li>Manage multi-line phone systems, screen calls, and relay messages promptly and accurately</li><li>Handle incoming correspondence, including emails, mail, and packages with attention to detail</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Support office management tasks such as scheduling appointments, calendar management, and data entry</li><li>Assist with bookkeeping duties using QuickBooks or similar accounting software when necessary</li><li>Provide administrative support including proofreading documents, managing office supplies, and supporting team members with personal assistant tasks</li></ul>Requirements<ul><li>Durable Medical Equipment experience preferred but not required</li><li>Medicare/Medi-Cal insurance knowledge preferred but not required</li><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Excellent computer literacy and familiarity with data entry and filing systems</li><li>Strong phone etiquette skills with experience managing multi-line phone systems</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Previous experience as a receptionist, medical receptionist, dental receptionist or in customer support preferred</li><li>Demonstrated ability to multitask efficiently while maintaining attention to detail and accuracy</li><li>Exceptional time management skills to prioritize tasks effectively and meet deadlines</li></ul>Join us in creating a welcoming environment where professionalism meets efficiency! Your enthusiasm and organizational expertise will help us deliver outstanding service every day. We are committed to fostering an inclusive workplace that values your contributions&mdash;apply now to become an essential part of our team!Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Derryberry's Mechanical Contractors

About Derryberry's Mechanical:Derryberry's Mechanical is a family-owned and operated mechanical contracting and service company specializing in commercial HVAC, plumbing, and site utilities in the Greater South East Texas area. Derryberry's has been one of Houston's most trusted mechanical contractors since 1983. The team at Derryberry's is known for their remarkable ability to install, service, and maintain a wide range of commercial building systems, ensuring quality services at a competitive rate.Role Description:We are seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist you will greet customers and provide exceptional customer service to our clients. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has strong administrative and customer service skills.Responsibilities:<ul><li>Answer incoming calls and provide excellent phone etiquette.</li><li>Schedule appointments and maintain team calendars.</li><li>Maintain accurate records and transcribe information as needed.</li><li>Provide exceptional customer support and address client inquiries or concerns.</li><li>Serve as a personal assistant to the accounting team, handling administrative tasks as assigned.</li><li>Maintain office supplies and ensure the office is well-organized</li></ul>Qualifications:<ul><li>Previous experience in an office or administrative role</li><li>Strong computer skills, including proficiency in Microsoft Office Suite</li><li>Excellent organizational and time management skills</li><li>Ability to multitask and prioritize tasks effectively</li><li>Outstanding communication skills, both written and verbal</li><li>Experience in customer service or client-facing roles is preferred</li><li>Experience with HVAC, Plumbing or construction receptionist duties is a plus.</li><li>Strong desire to grow, learn new skills and move up in the company.</li></ul>If you are a motivated individual with a passion for providing exceptional customer service, we would love to hear from you. Apply today to join our team as a Receptionist!Job Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Minuteman Press Columbia, MD

Job Summary We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage front desk operations, handle a variety of administrative tasks, and support office management functions with enthusiasm and precision. Your proactive approach and excellent communication skills will help streamline daily operations, enhance customer support, and maintain an efficient office atmosphere. This paid position offers an exciting opportunity to develop your administrative expertise in a vibrant workplace.Responsibilities<ul><li>Greet visitors, clients, and vendors warmly, directing them appropriately while maintaining a professional front desk presence</li><li>Operate multi-line phone systems with courteous phone etiquette, screening and routing calls efficiently</li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Outlook</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records</li><li>Handle incoming and outgoing correspondence, including emails, mailings, and courier services</li><li>Provide administrative and operational support to the Clinical Director, including calendar management, task coordination, light bookkeeping, and assistance with day-to-day priorities to ensure efficient workflow and execution of responsibilities.</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills including data entry, filing, and document proofreading</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Exceptional customer service skills combined with professional phone etiquette and active listening abilities</li><li>Personal assistant or medical receptionist experience is advantageous for calendar management and client support tasks; familiarity with front desk procedures is essential</li></ul>Join us to be part of a collaborative team that values professionalism, efficiency, and exceptional service! This role is perfect for motivated individuals eager to grow their administrative career while making a positive impact every day.Pay: $17.00 - $20.00 per hourWork Location: In person

The Trust Company of Kansas

<div>RECEPTIONIST &ndash; ADMINISTRATIVE ASSISTANT 
About Us

The Trust Company of Kansas is an independent trust and fiduciary services firm that provides wealth management, investment management, and trust administration for individuals, families and businesses. Our mission? We help people. We promise to minimize the burden of wealth management, and bestow the freedom to enjoy everything else. 
Job Summary

The Receptionist &ndash; Administrative Assistant plays an important role in supporting the day-to-day operations of the company by providing administrative, office, and marketing assistance. This position serves as the first point of contact for clients and visitors and helps support a variety of projects with professionalism, efficiency, and attention to detail.

Location: In-person, Wichita office

Type of job: Full-time, salaried, non-exempt 
Key Responsibilities:

Administrative &amp; Office Support
<ul><li>Prepare daily remote bank deposits.</li>
<li>Prepare annual account review reports for specific list of critical account relationships.</li>
<li>Prepare distribution/contribution instructions for processing.</li>
<li>Approve client bills for processing.</li>
<li>Maintain accurate client and account information by updating the CRM and other databases. 
<ul><li>Personal cell phone required for multi-factor authentication for software access.</li></ul></li>
<li>Other administrative tasks as need.</li>
</ul>
Reception &amp; Front Desk Duties
<ul>
<li>Answer, screen, and direct incoming calls.</li>
<li>Greet clients and visitors; connect them with appropriate internal staff.</li>
<li>Set up and prepare conference rooms for various daily meetings.</li>
<li>Arrange travel, meal delivery, accommodations, and conference registrations.</li>
<li>Collect daily mail from USPS and distribute internally.</li>
<li>Receive and distribute deliveries from UPS, FedEx, and other delivery services.</li>
<li>Provide general office support.</li></ul> 


Marketing &amp; Client Support:
<ul>
<li>Assist in assembling materials and special projects as needed.</li></ul> 


Qualifications:

Education &amp; Experience
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and work experience.</li>
<li>Experience in financial services (trust, legal, banking, investments, or accounting) or professional services environments preferred.</li>
</ul>
Skills &amp; Competencies
<ul>
<li>Demonstrated telephone skills with the ability to use independent judgment in handling calls.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>Excellent organizational skills and ability to prioritize multiple tasks.</li>
<li>High attention to detail.</li>
<li>Strong written and verbal communication skills.</li></ul> 


What We Offer:
<ul>
<li>Competitive compensation package</li>
<li>Generous PTO</li>
<li>Benefits with additional eligibility requirements:
<ul><li>Medical coverage, Group life and disability insurance, Employee Stock Ownership Plan, 401(k) Plan</li></ul></li></ul> 
 
Equal Opportunity Employer: The Trust Company of Kansas is an equal opportunity employer. All qualified applicants will receive consideration for employment with regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.</div>

Receptionist - Administrative Assistant

Pall Gentle Dental Care

Job OverviewWell established, family practice in a modern, new dental office in Wellington is seeking a self-motivated, hardworking, and organized Receptionist/Administrative Assistant to join our team. You will be the first point of contact for patients, ensuring a warm and professional experience. Previous experience in a dental office is required.Must have excellent work ethic, be dependable, patient focused and able to prioritize while being a multi-tasking team player with a positive attitude during busy hours.We are hiring immediately! This is a great work environment where work/life balance is prioritized. Bonuses and a great benefit package adds to the hourly compensation.Responsibilities<ul><li>Greet visitors warmly and direct them appropriately, maintaining excellent front desk etiquette</li><li>Answer multi-line phone systems promptly and professionally, transferring calls or taking messages as needed</li><li>Manage appointment scheduling</li><li>Perform data entry and filing</li><li>Support office management tasks such as supply inventory, mail distribution</li><li>Provide exceptional customer support by addressing inquiries efficiently and courteously</li><li>Maintain organized files and records, ensuring confidentiality and easy retrieval of information</li><li>Assist with clerical duties including typing, proofreading, and managing office correspondence</li></ul>Skills<ul><li>Proven experience in office management or administrative support roles with strong organizational skills</li><li>Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)</li><li>Familiarity with multi-line phone systems and phone etiquette standards</li><li>Strong clerical skills including data entry, filing, proofreading, and document management</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment</li><li>Customer service orientation with the ability to handle inquiries professionally via phone or in person</li><li>Personal assistant or medical/dental receptionist experience is required for understanding specialized workflows</li><li>Knowledge of office procedures such as calendar management, appointment scheduling, and record keeping</li></ul>Pay: $19.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

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