admin cum receptionist

administrative assistant

administrative assistant (front-office) Jobs in Sharjah

administrative assistant (front-office)

cashier

cashier/receptionist

receptionist

Buraq Star Trading Co LLC

FEMALE RECEPTIONISTReady to join only applyAt least 1 year experience requiredThe ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner.<ul><li>Act as first point of contact</li><li>Answer and direct phone calls</li><li>Distribute mail</li><li>Filing and sorting documents</li><li>Assist the logistics department</li><li>Monitor and order office supplies</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED2,300.00 per month

Receptionist

Pet Doctor Center

We are seeking a friendly, organized, and customer-oriented Veterinary Receptionist to join our team . As a Veterinary Receptionist, you will be the first point of contact for clients and visitors, providing exceptional customer service and administrative support in a fast-paced veterinary clinic or hospital environment. Your role will involve greeting clients, scheduling appointments, managing phone calls, handling financial transactions, and maintaining accurate records. The ideal candidate should possess excellent communication skills, strong organizational abilities, and a genuine passion for providing a positive experience for both clients and their pets.Responsibilities:Welcome and greet clients and visitors in a friendly and professional manner, ensuring a positive and welcoming atmosphere in the clinic or hospital.Answer incoming phone calls promptly and efficiently, addressing client inquiries, scheduling appointments, and providing information about services and procedures.Manage appointment scheduling, ensuring proper coordination of veterinarians' schedules and client preferences, optimizing the flow of appointments, and minimizing wait times.Collect and record accurate client and patient information, including personal details, medical history, and insurance information, maintaining confidentiality and privacy at all times.Assist with the check-in and check-out process for clients and their pets, ensuring accurate completion of necessary paperwork and updating records accordingly.Process financial transactions, including fee collection, insurance claims, and billing, ensuring accuracy and adherence to clinic policies and procedures.Maintain an organized and efficient front desk area, including managing patient files, medical records, and administrative documents.Communicate effectively with veterinary staff, ensuring smooth coordination and flow of information between reception and clinical areas.Provide general information and guidance to clients regarding clinic services, procedures, and requirements, demonstrating excellent knowledge and professionalism.Handle client concerns and complaints in a calm and empathetic manner, seeking appropriate solutions and escalating issues as necessary.Assist with inventory management, including ordering and stocking office and clinic supplies, ensuring availability of necessary resources.Coordinate with external service providers, such as laboratories and suppliers, to facilitate smooth operations and timely delivery of services.Maintain cleanliness and tidiness of the reception area, waiting room, and other public areas, ensuring a clean and comfortable environment for clients and their pets.Stay updated on veterinary industry trends, services, and products, and actively participate in training and development opportunities to enhance knowledge and skills.Qualifications:High school diploma or equivalent qualification required; additional certifications or courses in office administration or customer service is advantageous.Proven experience as a Receptionist or Customer Service Representative, preferably in a veterinary clinic, healthcare setting, or related field.Excellent communication skills, both verbal and written, with the ability to interact professionally and compassionately with clients and colleagues.Strong organizational abilities, including appointment scheduling, record-keeping, and multitasking in a fast-paced environment.Proficient computer skills, including working knowledge of electronic medical record (EMR) systems, scheduling software, and MS Office applications.Ability to handle financial transactions accurately, including fee collection, insurance claims, and billing procedures.Empathy and patience in dealing with clients and their pets, particularly in sensitive or stressful situations.Attention to detail and commitment to maintaining accurate and confidential client records and administrative documents.Professional demeanor and appearance, with excellent customer service and interpersonal skills.Ability to work effectively as part of a team, collaborating with veterinary staff and other receptionists.Fluency in English is required; knowledge of Arabic is advantageous.Must be eligible to work in the UAE.Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>

JH Group

Company: JH Group Location: Al Mamzar, Sharjah Employment Type: Full-timePosition OverviewJH Group is looking for a confident and dynamic Receptionist to manage front desk operations and provide administrative support.Key Responsibilities<ul><li>Manage front desk operations and ensure a welcoming environment</li><li>Handle incoming calls, emails, and mail efficiently</li><li>Assist with tele-sales activities and customer inquiries</li><li>Maintain accurate records, prepare reports, and support office documentation</li><li>Provide administrative support across departments as required</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s or master&rsquo;s degree in a related field</li><li>1&ndash;2 years of experience in reception/front desk management</li><li>Strong skills in call handling, mail management, and tele-sales</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)</li><li>Strong communication skills in Hindi and English (preferred)</li></ul>Benefits<ul><li>Visa sponsorship provided by the company</li><li>Transportation provided if based in Rolla</li><li>Salary starting from AED 2000/- onwards</li><li>Other benefits as per U.A.E Labour Law</li></ul>Interested candidates should send their CV and cover letter to [hr@jhmanpower.com]Job Type: Full-timePay: From AED2,000.00 per month

Zennova Realty Reql estate development L.L.C

Key Responsibilities<ul><li>Greet and assist visitors in a warm, professional manner.</li><li>Answer and direct calls promptly.</li><li>Maintain a clean, organized reception area.</li><li>Handle emails, couriers, and mail.</li><li>Schedule meetings and appointments.</li><li>Provide administrative support to departments.</li><li>Manage office supplies and vendor coordination.</li><li>Address client inquiries or direct them to the right department.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma preferred.</li><li>2+ years of experience as a receptionist or front desk officer (real estate?developer experience a plus).</li><li>Excellent communication, organization, and multitasking skills.</li><li>Proficiency in MS Office.</li><li>Professional appearance and demeanor.</li><li>Fluent in English; additional language preferred.</li><li>Must have a car and be willing to work in Sharjah.</li></ul>Benefits<ul><li>Competitive salary and health insurance.</li><li>Annual leave and growth opportunities.</li><li>Training and career development within a professional environment.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Must have own car</li></ul>Experience:<ul><li>Real Estate &amp; Developer: 2 years (Required)</li></ul>Language:<ul><li>Arabic plus any international language (Required)</li></ul>License/Certification:<ul><li>UAE Driving License (Required)</li></ul>Location:<ul><li>Sharjah (Required)</li></ul>

oxygen aerospace

About Oxygen Aerospace:Oxygen Aerospace is a leading aviation company based in the heart of the Sharjah Airport Free Zone (SAIF Zone). We specialize in providing a wide range of aviation solutions, from aircraft maintenance and repair to aviation logistics. With a commitment to excellence and innovation, we aim to deliver the highest standards of service to our clients in the aerospace industry.Position Overview:Oxygen Aerospace is seeking a professional and courteous Receptionist to be the welcoming face of our organization. As a Receptionist, you will play a crucial role in creating a positive first impression for clients, visitors, and employees. Your responsibilities will include managing the front desk, handling phone calls, and providing administrative support to various departments.Key Responsibilities:<ul><li>Greet and welcome visitors with a warm and friendly demeanor.</li><li>Answer and direct incoming phone calls, providing information and assistance as needed.</li><li>Maintain a tidy and organized reception area.</li><li>Manage incoming and outgoing mail and packages.</li><li>Schedule and coordinate appointments and meetings.</li><li>Assist with various administrative tasks, including data entry and filing.</li><li>Provide basic information about Oxygen Aerospace's services and offerings.</li><li>Ensure security procedures are followed by verifying the identity of visitors.</li><li>Collaborate with other departments to ensure efficient operations.</li></ul>Qualifications:<ul><li>High school diploma or equivalent.</li><li>Proven experience as a Receptionist or in a similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Professional appearance and attitude.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team.</li><li>Knowledge of aviation industry terminology is a plus.</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>receptionist: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Receptionist/Document Controller

Sharjah Art Foundation

<div>
 
 
 Job Description
 
 
 
 
 
 <ul>
 <li>
 Answer incoming and outgoing phone calls in a professional manner.
 </li>
 <li>
 Welcome visitors and guests, and direct them to the appropriate department or contact.
 </li>
 <li>
 Send and track shipments company (Aramex, FedEx, DHL).
 </li>
 <li>
 Receive all types of incoming mail for the organization.
 </li>
 <li>
 Receive any incoming packages or documents at the reception, ensure they are photographed upon receipt, contact the concerned employee for immediate collection, and notify the Administration team with the date, time, type of package, and name of the recipient. Packages must not be kept at the reception for extended periods, and in case of any delay in collection, the Administration Department must be informed immediately.
 </li>
 <li>
 Organize meeting rooms and interview rooms.
 </li>
 <li>
 Coordinate and provide administrative support for department requirements.
 </li>
 <li>
 Secure office supplies and necessary materials.
 </li>
 <li>
 Create maintenance and incident reports when required.
 </li>
 <li>
 Receive and verify delivered materials and supplies for the department.
 </li>
 <li>
 Perform printing, scanning, and archiving tasks.
 </li>
 <li>
 Deliver verbal, written, and phone messages to employees.
 </li>
 <li>
 Follow up with drivers, organize their daily schedules, set priorities, track employee requests, and ensure approvals are obtained from the concerned line manager.
 </li>
 <li>
 Perform any additional tasks assigned by the line manager or management.
 </li>
 <li>
 Prepare and issue official outgoing letters for all departments.
 </li>
 <li>
 Flexible to work during exhibitions, events, and biennales after working hours when required.
 </li>
 <li>
 Issue permits related to the organization from government entities for all departments.
 </li>
 <li>
 Issue and update employees&rsquo; business cards.
 </li>
 <li>
 Prepare weekly reports that include completed tasks and challenges, and submit them to the line manager along with relevant recommendations.
 </li>
 <li>
 Develop reception files, procedures, and systems to enhance service quality and improve the visitor and employee experience.
 </li>
 <li>
 Respond to general inquiries related to the organization and provide accurate information to employees, visitors, and external parties.
 </li>
 <li>
 Maintain the confidentiality of information and data related to calls and correspondence, and apply the organization&rsquo;s approved privacy policies.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Diploma in Business Administration, Secretarial work, Office Management, or a related field.
 </li>
 <li>
 Fluency in both Arabic and English is mandatory (spoken and written).
 </li>
 <li>
 Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
 </li>
 </ul>
 
 
 
 
 
 Experience
 
 
 
 
 
 <ul>
 <li>
 2&ndash;4 years of experience in Reception, Administration, or Customer Service.
 </li>
 <li>
 Experience in handling calls, correspondence, and front-desk operations.
 </li>
 <li>
 Experience in coordinating with internal departments and external entities.
 </li>
 <li>
 Preferably experienced in meeting room bookings, reporting, and administrative logistics.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 
 
 
 <ul>
 <li>
 Excellent communication, interpersonal, and customer service skills.
 </li>
 <li>
 Strong organizational and time-management abilities.
 </li>
 <li>
 Professional telephone etiquette and front-desk manners.
 </li>
 <li>
 Attention to detail and high accuracy in documentation and reporting.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Problem-solving abilities with a positive and proactive mindset.
 </li>
 <li>
 Ability to multitask and work under pressure while meeting deadlines.
 </li>
 <li>
 Team player with the ability to work independently when required.
 </li>
 <li>
 Flexibility and willingness to support administrative tasks beyond reception duties when needed. Flexibility of working hours and able to work overtime some occasions.
 </li>
 </ul>
</div>

Front Desk Receptionist

Explore 25+ Receptionist in Sharjah this November. Find roles across top companies and apply now to boost your career.

25 receptionist jobs IN Sharjah

Receptionist

Receptionist

Receptionist

Receptionist

Receptionist/Document Controller

Receptionist

Front Desk Receptionist