receptionist scheduler

Maverick Global Resources, LLC

We are seeking a reliable and detail-oriented Medical Receptionist &amp; Scheduler to join our team. This role is essential in managing front desk operations, coordinating complex appointment scheduling, and ensuring a smooth patient flow. The ideal candidate thrives in a fast-paced environment and has experience handling multi-provider scheduling and patient communication.Key ResponsibilitiesFront Desk Operations:<ul><li>Greet and check in/check out patients in a professional manner</li><li>Answer high-volume phone calls and assist with patient inquiries</li><li>Verify and update patient demographics and insurance information</li><li>Collect co-pays, deductibles, and outstanding balances</li></ul>Scheduling:<ul><li>Schedule and manage appointments for:</li><li>Neurology consultations and follow-ups</li><li>Diagnostic procedures (e.g., EEGs)</li><li>Coordinate provider schedules and optimize appointment availability</li><li>Confirm appointments and provide preparation instructions</li></ul>Insurance &amp; Referrals:<ul><li>Ensure all required documentation is completed prior to appointments</li></ul>Administrative Support:<ul><li>Enter and maintain accurate patient records in EMR (e.g., eClinicalWorks preferred)</li><li>Scan, upload, and manage patient documents</li><li>Assist with medical records requests and communication with other providers</li></ul>Qualifications<ul><li>Minimum 1 year of medical front desk or scheduling experience required</li><li>Experience in neurology, sleep medicine, or specialty care preferred</li><li>Familiarity with EMR systems (e.g., eClinicalWorks)</li><li>Basic knowledge of insurance benefits, referrals and medical terminology</li></ul>Skills<ul><li>Strong communication and customer service skills</li><li>Excellent organization and multitasking abilities</li><li>Attention to detail and accuracy</li><li>Ability to handle a fast-paced, high-volume environment</li><li>Professional and compassionate demeanor</li></ul>Pay: $15.50 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Medical Receptionist & Scheduler

Carenet Health

<div>Overview:
<div>
Carenet Health is not authorized to hire in certain states due to internal business considerations: CA, CO, NY, NJ, NV, OR, WA, MD, RI, WV, AK, HI, CT, DE, VT, or Puerto Rico</div><div></div><div> 
At Carenet, we foster collaboration, creativity and innovation. Our promises to our team members include empowering growth through trust, opportunity and accountability. We are looking for people who want to work with an entrepreneurial spirit and deliver market-leading performance!</div><div></div><div> 
If you are passionate about healthcare and supporting patients with their healthcare needs, empathetic, patient focused and enjoys interacting with patients, patient representatives, providers, pharmacies and more, then this may be the position for you. Did we mention this was a remote, work from home position?</div>
Responsibilities:
<div>
Some of what you will be doing:</div><ul><li>
You will answer a high volume of inbound calls; transfer and directs calls; provide exceptional customer service via telephone</li><li>
You&rsquo;ll be responsible for all front office patient coordination; to be completed in a timely manner (e.g. appointment scheduling, transport coordination)</li><li>
Communicate clearly and effectively (both oral and written) with patients, clients, Team Members, peers and Leadership.</li><li>
Accurately input data into both Carenet and EMR (Electronic Medical Records) databases</li><li>
Answer all inquiries from patients, customers and third party vendors; provide clinic directions / hours of operation</li><li>
Contact health plans and verifies patient insurance information</li><li>
You will be making a difference in someone&rsquo;s life &ndash;</li></ul><div></div><div> 
How to thrive when working at home:</div><ul><li>
Safety</li><li><ul><li>
Choose a consistent work area/office</li><li>
Make your area physically safe</li><li>
Stay organized</li><li>
Personalize your desk!</li></ul></li><li>
Security</li><li><ul><li>
Privacy matters</li><li>
Keep it quiet - remember, we are dealing with patients!</li><li>
Protect your computer</li></ul></li><li>
Support</li><li><ul><li>
Communicate</li><li>
We coach and focus on your performance</li><li>
Quality matters</li></ul></li><li>
Success</li><li><ul><li>
Get ready for work!</li><li>
Prepare yourself mentally</li><li>
Use your resources</li><li>
On your break, get outside once in a while</li></ul></li></ul><div>
Why Carenet?</div><div>
For more than 30 years, Carenet Health has pioneered advancements for an experience that touches all points across the healthcare consumer journey. In fact, we interact with 1 in 3 Americans every day, delivering positive healthcare experiences and improving outcomes. From best-in-class clinical expertise to personalized and automated solutions, we integrate the power of human touch with data-driven technology in our mission to make healthcare better for all.</div>
Qualifications:
<div>
We want you to be successful, so these are some of the qualifications required:</div><ul><li>
High School Diploma or General Education Degree (GED) required</li><li>
Healthcare experience and experience with scheduling appointments and EMR and EHR (Electronic Medical/Health Records) databases (medical assistant, medical front office)</li><li>
Strong computer experience (data entry, screen navigation, keyboarding), including working in an Electronic Medical Record or Electronic Health Records</li><li>
Experience with Microsoft Outlook (email) and Word</li><li>
Excellent oral and written communication skills</li><li>
Excellent demonstration of caring, empathy, and compassion</li></ul><div></div><div> 
Compensation &amp; Benefits</div><div></div><div> 
At Carenet Health, we value the expertise and dedication of our team members, and we are committed to offering an appealing compensation package. The wage for the Medical Receptionist role is $15.00 per hour.</div><div>
In addition, we offer a comprehensive benefits package that includes health, dental, and vision insurance, a 401(k) plan with company match, paid time off (PTO) and holidays, flexible spending accounts (FSAs), employee wellness programs, and career development opportunities.</div><div></div><div> 
Additional Information</div><div></div><div> 
Note: Completion of assessments may be required before an applicant can move forward. Completing assessments must be done independently. Any discovery of unauthorized completion, whether during or after the hiring process, will result in disqualification or termination.</div><div></div><div> 
Carenet Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.</div><div></div><div> 
Please note that we are not accepting resumes for this position from external staffing agencies or recruiters. To be considered for this role, please submit your application directly through our official career portal.</div><div></div><div> 
Req#: 5202</div><div>
#INDNONC</div></div><div></div>

Medical Receptionist (Office Scheduler) | $15.00 per hour | Starts 4/16/26

Innovative Injury Solutions

Front Desk Scheduler / ReceptionistWe are seeking a highly reliable, bilingual (English/Spanish) Front Desk Scheduler / Receptionist to join our fast-paced medical practice. This role is critical to patient care, clinic flow, and provider efficiency. Dependability, punctuality, and consistency are essential for success in this position.The ideal candidate is organized, professional, patient-focused, and able to manage a demanding front desk environment with confidence.Key Responsibilities<ul><li>Greet patients professionally and provide excellent customer service in person and by phone</li><li>Check patients in and out and verify demographic and insurance information</li><li>Schedule, reschedule, and confirm appointments across multiple providers</li><li>Proactively manage cancellations and no-shows with documented patient outreach</li><li>Assist patients with intake paperwork and confirm completion prior to appointments</li><li>Answer multi-line phones and route calls/messages appropriately</li><li>Maintain accurate, timely documentation in the EMR/EHR system</li><li>Coordinate follow-up appointments and post-visit scheduling</li><li>Communicate clearly with providers, clinical staff, and leadership</li><li>Maintain a clean, organized, and efficient front desk</li></ul>Required Qualifications<ul><li>Bilingual Spanish (English/Spanish) &ndash; Required</li><li>Proven reliability and strong attendance history</li><li>High school diploma or GED</li><li>Medical front desk or receptionist experience</li><li>EMR/EHR experience (eCW exp a plus)</li><li>Strong communication, organization, and documentation skills</li><li>Ability to multitask in a fast-paced medical environment</li><li>Professional demeanor and accountability</li></ul>Preferred (Nice to Have)<ul><li>Medical terminology experience</li><li>Experience in pain management, physical therapy, chiropractic, or specialty clinics</li></ul>Benefits<ul><li>Health insurance</li><li>Dental insurance</li><li>Vision insurance</li><li>Life insurance</li><li>401(k) with matching</li><li>Paid time off (PTO)</li><li>Flexible spending account (FSA)</li></ul>Job Type: Full-timePay: $19.00 - $22.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Front Desk Scheduler / Receptionist

2nsystems LLC

<div>Job Summary

We are seeking an Asset Lifecycle Management Scheduler to join our team! As ALM scheduler, you will be committed to optimizing operational efficiency and maximizing the value of its assets. We are seeking a highly skilled Asset Lifecycle Management Scheduler to join our team and play a crucial role in managing the entire lifecycle of our customers assets.

About 2NSystems

We are an industry leader in data center and critical facility systems, products, and turnkey services. We ensure mission-critical facilities are properly powered, cooled, monitored, and protected. We operate on a nationwide scale, providing industry leading products, services, and project management to customers across the US. Our mission is to simplify and strengthen the complete lifecycle of critical infrastructure. Our core values are the strength of our business.

Duties and Responsibilities:
<ul><li>Places Warranty orders</li></ul>
<ul><li>Plans and establishes production schedules for a wide variety of manufacturing departments involving diversified piece parts, assemblies, or tooling to conform with master production schedules.</li></ul>
<ul><li>Ensures proper allocation to work center, load, capacity, and efficient utilization of equipment.</li></ul>
<ul><li>Monitors and tracks material inventories, production progress, and other factors that affect schedules.</li></ul>
<ul><li>Modifies and adapts production schedules and issues order changes to accommodate revisions, cancellations, or priorities.</li></ul>
<ul><li>Interfaces with all appropriate departments/staff in schedule creation, progress updates, problem analysis, and corrective action recommendations.</li></ul>
<ul><li>Prepares and uploads all required reports, paperwork, and correspondence with both the customer and 2N Systems Database.</li></ul>
<ul><li>Maintains knowledge of machine capacity and develops solutions for efficient utilization.</li></ul>
<ul><li>Identifies, documents, and implements opportunities for continuous improvement.</li></ul>
<ul><li>Performs other related duties as assigned by management.</li></ul>

Qualifications:
<ul><li>Two to four years related experience equivalent combination of education and experience.</li></ul>
<ul><li>Commitment to excellence and high standards</li></ul>
<ul><li>Excellent written and oral communication skills</li></ul>
<ul><li>Strong organizational, problem-solving, and analytical skills.</li></ul>
<ul><li>Ability to manage priorities and workflow</li></ul>
<ul><li>Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm</li></ul>
<ul><li>Acute attention to detail</li></ul>
<ul><li>Proven ability to handle multiple projects and meet deadlines</li></ul>
<ul><li>Strong interpersonal skills.</li></ul>
<ul><li>Ability to deal effectively with a diversity of individuals at all organizational levels.</li></ul>
<ul><li>Good judgement with the ability to make timely and sound decisions</li></ul>
<ul><li>Creative, flexible, and innovative team player</li></ul> 
Physical demands and work environment:
<ul><li>Sitting: Much of the workday will be spent seated at a desk, working on a computer, and performing administrative tasks.</li></ul>
<ul><li>Typing and Data Entry: Proficiency in typing and data entry is essential, requiring repetitive motions of the hands and wrists.</li></ul>
<ul><li>Using Office Equipment: Operating office equipment such as computers, printers, scanners, and photocopiers may be required.</li></ul>
<ul><li>Phone Communication: Answering phones, making calls, and participating in conference calls may necessitate prolonged periods of speaking and listening.</li></ul>
<ul><li>Occasional Standing and Walking: While the primary role is sedentary, there may be occasional tasks that require standing and walking within the office environment.</li></ul>
<ul><li>Collaborative Space: Interaction with colleagues, supervisors, and clients is encouraged in designated collaborative areas.</li></ul>
<ul><li>Standard Work Hours: The job typically follows standard office hours,7:30AM - 5PM Est., Monday through Friday, with occasional flexibility based on business needs.</li></ul></div>

Operations Scheduler (In-Office Position)

Rose Senior Living

<div>Required Experience:
**Must have experience scheduling staff in a senior living or healthcare setting **
**Must have previous caregiver and medication pass experience. Must also have the flexibility to occasionally cover unfilled shifts as needed **
Position Title: Secondary Scheduler
Department: Health Services
Schedule: Part time, 24 hours/week
Pay: Starting at $19.00-$21.00 per hour. The position is nonexempt/hourly. The actual pay offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and other relevant factors.
Reports to: Director of Health Services
Who we are:
Walk through our doors and see the difference in the future with senior living and care. We provide upscale resort style living located in beautiful Novi, Michigan. Life Care Services is a premier provider of senior living in the nation. Our Rose Senior Living Providence Park location is at 47400 Heritage Drive located on the Providence Park Hospital campus. It boasts stunning views of the ITC trail and is nestled in a beautiful natural setting full of wooded areas and Michigan wildlife.
Rose Senior Living offers more than just a job. Our team of passionate professionals enhances the lives of seniors in our community every day. We are looking for more team members who are ready to serve, who want to make an impact, and who enjoy creating memorable experiences for others.
You will enjoy:
<ul><li>Medical, Dental, and Vision Insurance
</li><li>Now Offering DailyPay!
</li><li>401(k) with company match
</li><li>Discount on Edward Rose &amp; Sons apartments for FT and PT team members
</li><li>Employee assistance program
</li><li>PTO earned from day one
</li><li>Discounted or Free meals
</li><li>Unlimited referral bonuses
</li><li>Employee discounts on home furnishings, car rentals, media and activities
</li><li>Your personal and professional growth is important to us, so we provide continual professional training and career advancement opportunities.
</li><li>You will enjoy being part of a great team in a fun, engaging work environment!
</li></ul>Who you are:
Dependable <ul><li>- more reliable than spontaneous
</li><li>Must be able to participate in on-call rotation with clinical team
</li><li>Excellent problem-solving and analytical skills
</li><li>People-oriented - enjoys working with staff and managers to assure the scheduling needs of the community
</li>Adaptable/flexible <li>- enjoys doing work that requires frequent shifts in direction
</li><li>At least one year of scheduling/staffing experience in a healthcare setting mandatory
</li><li>Must be willing to work as a medication aide/caregiver when needed
</li><li>Must be comfortable with Microsoft office products (Word, Excel)
</li><li>Excellent computer skills a must, able to work with scheduling software
</li></ul>General Summary:
The secondary scheduler is responsible for accurately maintaining care staff schedules to meet the needs of the community when primary scheduler is unavailable. The secondary scheduler must be an excellent communicator and have the ability to multi-task in our fast paced and active community. 
Essential Job Duties:
<div><ul><li>Coordinates and schedules clinical staff.
</li></ul><ul><li>Ensures adequate staffing coverage for assisted living and memory care neighborhoods, manages call-outs, and maintains shift coverage to meet the mandatory requirements of the facility staffing ratios.
</li></ul><ul><li>Reviews time off requests submitted by staff,and communicates with staff in a timely manner regarding accommodations.
</li></ul><ul><li>Posts employees&rsquo; schedules at least 30 days in advance of the scheduled period, at minimum by the 15 th of each month.
</li></ul><ul><li>Communicates employee status changes to Human Resources as needed.
</li></ul><ul><li>Assists nurse management with administrative and clerical tasks.
</li></ul><ul><li>Tracks attendance for staff; informs management of employees who have excessive tardiness or absences.
</li></ul><ul><li>Updates timecards with applicable corrections and proper coding and ensures timecard exception forms are completed in compliance.
</li></ul><ul><li>Approves bi-weekly timecard process for payroll.
</li></ul><ul><li>May be required to fill in for open Caregiver and/or Medication Aide shifts (if properly credentialed).
</li></ul><ul><li>Walk every floor/unit in the morning and at shift change in the afternoon to verify coverage is accurate as per the schedule.
</li></ul><ul><li>Notify DOHS and HR as needed of any no call/no shows via email including last day work.
</li></ul><ul><li>Enter calls off, PTO, or UTO in scheduling software
</li></ul><ul><li>Update staffing changes in real time using scheduling software to depict staffing needs accurately.
</li></ul><ul><li>Provide support to Caregivers and Medication Aides as needed.
</li></ul><ul><li>Assist with medication administration as directed by clinical leadership
</li></ul><ul><li>Ensure schedule accuracy, printing daily, and posting in designated areas.
</li></ul><ul><li>Monitor employees&rsquo; badges and uniforms. Notify manager of staff not compliant with uniform requirements.
</li></ul><ul><li>Remain on-call for staffing needs.
</li></ul><ul><li>Maintains consistent and clear communication between staff members and leadership.
</li></ul><ul><li>Contact caregivers to fill shifts, implement shift changes and communicate assignment changes to team members.
</li></ul><ul><li>Maintain accurate schedule in scheduling software/program.
</li></ul><ul><li>Timely response of scheduling phone while on-call.
</li></ul><ul><li>Assist with setting up training schedules for new employees.
</li></ul><ul><li>Must be accessible to staff.
</li></ul></div>Life Care Services is an Equal Opportunity Employer 
A history &amp; physical exam, tuberculin skin test or chest X-ray, drug screen, criminal background screening, employment references from previous employers, and verification with the OIG list of excluded individuals/entities to confirm your eligibility to work in health care is required. 
This organization participates in E-Verify</div>

Secondary Clinical Scheduler - Part Time

Transitions Counseling Service

Counseling Practice Seeking Part-Time Office Receptionist/SchedulerWe are a counseling practice with two locations in Moriches and Smithtown, seeking a part-time Office Receptionist/Scheduler with strong communication skills and prior healthcare experience. This is a W-2 position. At this time, we do not offer medical benefits.Schedule &amp; Locations:<ul><li>Tuesday: 10:00 AM &ndash; 6:00 PM (Moriches)</li><li>Wednesday: 10:00 AM &ndash; 6:00 PM (Moriches)</li><li>Thursday: 10:00 AM &ndash; 2:00 PM (Smithtown)</li><li>Saturday: 8:00 AM &ndash; 2:00 PM (Moriches)</li></ul>Medical schedulers serve as the primary point of contact for all incoming inquiries, including appointment scheduling and general questions about the practice. Strong communication skills are essential, as this role directly impacts each patient&rsquo;s experience and overall impression of the practice.Having phone etiquette while answering phones/emails efficiently.<ul><li>Proven experience with managing appointments for multiple providers, coordinating reoccurring appointments, closing gab, and rescheduling cancelations in Therapy Notes calendar.</li><li>Insurance verifications experience; calling insurance carriers and experience with insurance portals for verifications.</li><li>Ensuring the office stays organized, runs efficiently and ability to use office equipment and scan, fax email.</li><li>Communicate/follow up with the staff.</li><li>Aware of HIPAA Guidelines.</li></ul>Job Type: Part-timePay: $20.00 - $22.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Medical Receptionist/Biller

Aspirus Health

<div>Compassion. Accountability. Collaboration. Foresight. Joy.
These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.
Aspirus Wausau Hospital in Wausau, WI is seeking a PROCEDURAL SCHEDULER to join our RECEPTION-PMR team! 
The Procedure Scheduler greets and assists patients following the Provider visit in a professional manner. Efficiently schedules patient procedures and surgeries according to established parameters as defined by office policy and procedure. Responsible for answering all procedure scheduling line phone calls, providing routine information to callers and transferring calls to appropriate individual in a courteous and professional manner. Responsible for accurate communication with clinical teams and prior authorization teams.
HOURS: Full Time 1.0 FTE, 80 Hours Biweekly 
Experience/Qualifications 
 <ul><li>Knowledge of office procedures normally acquired through completion of a High School diploma, GED, or equivalent combination of education and experience.</li><li>
Associate degree in Business Administration or Health Care Business Services or other applicable area strongly preferred, Bachelor&rsquo;s degree preferred.</li><li>
Proficiency in anatomy, physiology and medical terminology preferred</li><li>
Basic knowledge of ICD-10 and CPT codes preferred.</li><li>
Knowledge of Epic electronic health record strongly preferred</li><li>
One year in health-care related field preferred</li><li>
Minimum of 3 years&rsquo; experience in a business office or healthcare setting required</li><li>
Ability to proficiently use a computer and type required; experience with the electronic medical record strongly preferred</li><li>
Computer experience and basic computer keyboarding skills required.</li><li>
Knowledge of medical terminology desirable.</li><li>
Knowledge of grammar, spelling, and punctuation to ensure accurate patient record documentation.</li><li>
Knowledge of federal and state laws regarding HIPAA and release of information</li><li>
Ability to coordinate multiple patient cases concurrently with high degree of accuracy.</li><li>
Ability to establish and maintain an effective working relationship with patients, employees, and the public</li><li>
Ability to maintain teamwork effectively with co-workers.</li><li>
Attention to detail to ensure data integrity.</li><li>
Excellent written and oral communication skills with a high degree of professionalism.</li><li>
Excellent listening skills, eye, hand and auditory coordination.</li><li>
Willingly accepts change and proactively offers ideas and suggestions.</li><li>
Ability to work cooperatively and effectively with providers, patients, staff and the public.</li><li>
Possesses a high degree of accuracy.</li><li>
Ability to establish priorities and coordinate work activities.</li><li>
Ability to work independently, with minimal supervision, under pressure, with time restraints.</li><li>
Ability to cope with rapidly changing demands for records (fast-paced work environment).</li><li>
Ability to file and maintain patient records, files, and other correspondence.</li><li>
 Ability to maintain confidentiality with regard to all phases of work.</li></ul>
Employee Benefits 
<ul><li>Full benefits packages available for part- and full-time status.</li><li>
PTO accrual from day one!</li><li>
Generous retirement plan with match available.</li><li>
Wellness program for employees and their families.</li></ul> 
Aspirus Wausau Hospital, the flagship of the Aspirus system, serves northeastern Minnesota, northern and central Wisconsin, and Michigan&rsquo;s Upper Peninsula. Aspirus Wausau Hospital provides primary, secondary and tertiary care services as a regional referral center. Specialty referral service emphasis exists in cardiology and cardiothoracic surgery, orthopedics and cancer. The hospital has an average daily inpatient census of 160 with approximately 15,000 admissions per year. Outpatient visits exceed 50,000 and there are also more than 24,000 annual emergency department visits. Best known for its world-class cardiovascular program, Aspirus Wausau Hospital also provides leading edge cancer, trauma, women&rsquo;s health, and spine and neurological care. To learn more about Wausau click the following link: Wausau, Wisconsin
Our Mission: We heal people, promote health and strengthen communities.
Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others. 
As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.
Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.
Click here to learn more. 
Credentials:</div>

PROCEDURAL SCHEDULER - RECEPTION-PMR

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