records clerk

Lake in the Hills, Village of (IL)

JOB
<br>This non-sworn position provides operational and administrative support to the Police Department; and provides responsive, courteous, and efficient front-line service to the public in support of departmental operations. This position performs a variety of tasks related to documenting, processing, maintaining and controlling police records, case files, statistics and related information. It involves frequent public contact and requires the ability to work independently. The position requires strong attention to detail, the ability to receive and process information accurately and follow verbal and written instructions, prioritize tasks, maintain confidentiality. Sound judgment and discretion must be exercised in accordance with established rules, policies, practices and procedures. This position reports to the Records Supervisor. It is a union position, with salary set in accordance with the applicable collective bargaining agreement..
<br><br>
EXAMPLE OF DUTIES
<br>The following duties are typical for this position. They are not intended to be an exclusive or all-inclusive list, nor are they ranked by importance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned as needed. Provide effective and efficient front-line service by responding to inquires, resolving issues, or directing unresolved matters to the appropriate personnel. Answer telephone and in-person inquires, and respond to Police Department communications (oral and written).Processes all Police records including offense, arrest, accident, and related reports. Forward required documents to the Village Prosecutor, State's Attorney's Office, and other authorized agencies. Review and classify documents for NIBRS submission. Research, assemble and submit reportable mental health data.Processes Freedom of Information Act (FOIA) requests from the public and insurance companies.Communicate with requestors and third parties to clarify inquires, negotiate timelines, and coordinate the search and release records.·Manage records, redaction, FOIA responses, State's Attorney correspondence, annual state-mandated reports, and other assignments related to the integrated body- worn camera/squad car video systems.Develop, maintain and update departmental electronic and paper records, files, and databases, including police reports, traffic citations, ordinance and parking citations, Notice to Appear citations and written warning citations.Prepare correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.Distributes court notices and subpoenas related to officer appearances for trial and hearings.Respond promptly to information requests from law enforcement agencies and the public.Provide copies of police reports and record checks; collect and process payments as required. Prepare weekly deposit and transmittals of bond monies and other payments to the County Circuit Court and Village Hall.Coordinate the Village administrative hearing process, maintain related documentation, and attend hearings as assigned.Manage parking and solicitor permit processes.Research and compile statistical data and prepare reports as requested.Compile monthly and annual police department statistical reports.Assist Records supervisor in archiving records when needed.Assists Records Supervisor with subpoena responses.Assists Records Supervisor in expunging and sealing records in compliance with State and Local requirements.Attend meetings as requested.May serve as Notary for the Department.Recommend improvements to procedures and workflows within the Records Division.Follow proper safety precautions in all work performed and adhere to departmental and Village safety policies. Report hazards and recommend corrective actions.Perform other duties as assigned.KNOWLEDGE, SKILLS, AND ABILITIESAbility to implement, evaluate, and improve departmental projects and programs.Ability to interpret and apply regulations, policies, procedures, written instructions.Familiarity with the Village's and Police Department's operations, policies, and practices, as well as local, state, and federal regulations.Knowledge of computer software including spreadsheet and database applications consistent for this position.Proficiency in Microsoft Office, Adobe applications, and other relevant software to maintain and manage departmental electronic and paper records, databases, and reports accurately and efficiently. Familiarity, or ability to quickly learn, federal, state and local criminal statutes.Must have some knowledge (or ability to learn and retain knowledge) of Law Enforcement Agencies Data System (LEADS) and National Crime Information Center (NCIC) rules and regulations and capabilities.Must have some knowledge (or ability to learn and retain knowledge) regarding FOIA laws and limitations.Must have considerable skill in providing excellent service and be able to multi-task to coordinate and systematically complete multiple projects while maintaining strict confidentiality with regard to information obtained.Ability to perform detailed work accurately and independently within strict deadlines.Must have working skill in establishing and maintaining effective working relationships and be able to follow written and oral instructions.Ability to establish and maintain effective working relationships with staff, court personnel, law enforcement agencies, and the public.Ability to research and analyze complex written materials..Ability to communicate clearly, concisely and effectively in English with staff, administration, and the public to express oneself clearly, persuasively, and effectively in both written and verbal form.Sound judgment and problem-solving skills with the ability to adapt to complex or stressful situations while maintaining professionalism.Ability to work scheduled hours and respond after hours when necessary.Ability to perform required calculations and compile statistical data as needed.
<br><br>
SUPPLEMENTAL INFORMATION
<br>Physical and Mental Abilities Required to Perform Essential Job Function Language Ability and Interpersonal CommunicationAbility to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy and record and transcribe data and information. Ability to classify, compute and tabulate data.Ability to apply policies, procedures and standards to specific department situations.Ability to utilize a wide variety of information, such as regulations, reports, records and manuals for the department.Ability to communicate clearly and concisely both orally and in writing with police officers, attorneys, court officials, vendors, co-workers, the general public, other Village staff, and immediate supervisor.Mathematical AbilityAbility to add, subtract, multiply and divide, calculate percentages, fractions and decimals. Ability to interpret and apply descriptive statistical methods and reports. Judgment and Situational Reasoning AbilityAbility to use functional reasoning and apply rational judgment in performing diversified work activities.Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.Physical RequirementsAbility to operate equipment and machinery requiring simple but continuous adjustments, such as computer keyboards, telephones, copiers, radio, adding machines, and other general office equipment as necessary.Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.Ability to recognize and identify similarities or differences between characteristics of colors, shapes, sounds, and textures associated with job-related objects, materials and tasks. Environmental AdaptabilityAbility to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals, and intimidation may cause discomfort and poses little risk of injury. The Village of Lake in the Hills is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Records Clerk

Village of Lake in the Hills, IL

<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div>
<p></p><div><p>This non-sworn position provides operational and administrative support to the Police Department; and provides responsive, courteous, and efficient front-line service to the public in support of departmental operations. This position performs a variety of tasks related to documenting, processing, maintaining and controlling police records, case files, statistics and related information. It involves frequent public contact and requires the ability to work independently.</p><p>
The position requires strong attention to detail, the ability to receive and process information accurately and follow verbal and written instructions, prioritize tasks, maintain confidentiality. Sound judgment and discretion must be exercised in accordance with established rules, policies, practices and procedures.</p><p>
This position reports to the Records Supervisor. It is a union position, with salary set in accordance with the applicable collective bargaining agreement..</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><p><b>The following duties are typical for this position. They are not intended to be an exclusive or all-inclusive list, nor are they ranked by importance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned as needed.</b></p><br>
<p></p><ul><li>
Provide effective and efficient front-line service by responding to inquires, resolving issues, or directing unresolved matters to the appropriate personnel.</li><li>
Answer telephone and in-person inquires, and respond to Police Department communications (oral and written).</li><li>
Processes all Police records including offense, arrest, accident, and related reports. Forward required documents to the Village Prosecutor, State's Attorney's Office, and other authorized agencies. Review and classify documents for NIBRS submission.</li><li>
Research, assemble and submit reportable mental health data.</li><li>
Processes Freedom of Information Act (FOIA) requests from the public and insurance companies.</li><li>
Communicate with requestors and third parties to clarify inquires, negotiate timelines, and coordinate the search and release records.</li><ul><li>Manage records, redaction, FOIA responses, State's Attorney correspondence, annual state-mandated reports, and other assignments related to the integrated body- worn camera/squad car video systems.</li></ul><li>
Develop, maintain and update departmental electronic and paper records, files, and databases, including police reports, traffic citations, ordinance and parking citations, Notice to Appear citations and written warning citations.</li><li>
Prepare correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.</li><li>
Distributes court notices and subpoenas related to officer appearances for trial and hearings.</li><li>
Respond promptly to information requests from law enforcement agencies and the public.</li><li>
Provide copies of police reports and record checks; collect and process payments as required.</li><li>
Prepare weekly deposit and transmittals of bond monies and other payments to the County Circuit Court and Village Hall.</li><li>
Coordinate the Village administrative hearing process, maintain related documentation, and attend hearings as assigned.</li><li>
Manage parking and solicitor permit processes.</li><li>
Research and compile statistical data and prepare reports as requested.</li><li>
Compile monthly and annual police department statistical reports.</li><li>
Assist Records supervisor in archiving records when needed.</li><li>
Assists Records Supervisor with subpoena responses.</li><li>
Assists Records Supervisor in expunging and sealing records in compliance with State and Local requirements.</li><li>
Attend meetings as requested.</li><li>
May serve as Notary for the Department.</li><li>
Recommend improvements to procedures and workflows within the Records Division.</li><li>
Follow proper safety precautions in all work performed and adhere to departmental and Village safety policies. Report hazards and recommend corrective actions.</li><li>
Perform other duties as assigned.</li></ul><p><b><br>
KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul><li>
Ability to implement, evaluate, and improve departmental projects and programs.</li><li>
Ability to interpret and apply regulations, policies, procedures, written instructions.</li><li>
Familiarity with the Village's and Police Department's operations, policies, and practices, as well as local, state, and federal regulations.</li><li>
Knowledge of computer software including spreadsheet and database applications consistent for this position.</li><li>
Proficiency in Microsoft Office, Adobe applications, and other relevant software to maintain and manage departmental electronic and paper records, databases, and reports accurately and efficiently.</li><li>
Familiarity, or ability to quickly learn, federal, state and local criminal statutes.</li><li>
Must have some knowledge (or ability to learn and retain knowledge) of Law Enforcement Agencies Data System (LEADS) and National Crime Information Center (NCIC) rules and regulations and capabilities.</li><li>
Must have some knowledge (or ability to learn and retain knowledge) regarding FOIA laws and limitations.</li><li>
Must have considerable skill in providing excellent service and be able to multi-task to coordinate and systematically complete multiple projects while maintaining strict confidentiality with regard to information obtained.</li><li>
Ability to perform detailed work accurately and independently within strict deadlines.</li><li>
Must have working skill in establishing and maintaining effective working relationships and be able to follow written and oral instructions.</li><li>
Ability to establish and maintain effective working relationships with staff, court personnel, law enforcement agencies, and the public.</li><li>
Ability to research and analyze complex written materials..</li><li>
Ability to communicate clearly, concisely and effectively in English with staff, administration, and the public to express oneself clearly, persuasively, and effectively in both written and verbal form.</li><li>
Sound judgment and problem-solving skills with the ability to adapt to complex or stressful situations while maintaining professionalism.</li><li>
Ability to work scheduled hours and respond after hours when necessary.</li><li>
Ability to perform required calculations and compile statistical data as needed.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Required Qualifications</b></h2></div>
<p></p><div><p><b>While the following are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.</b></p><ul><li>
High School diploma/equivalent with two (2) years previous experience in an administrative support position or any combination of education and experience that provides equivalent knowledge, skills and abilities.</li><li>
Previous experience working with records management systems, customer service, data entry and FOIA compliance is preferred. Previous experience working with in a police records division is highly preferred.</li><li>
Certification or License: Must be able to obtain Law Enforcement Agencies Data System (LEADS) less than full access certification during probationary period and maintain annual FOIA certification via Illinois Attorney General's Office.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Physical and Work Environment</b></h2></div>
<p></p><div><p><b>Physical and Mental Abilities Required to Perform Essential Job Function</b></p><p>
 <b><i>Language Ability and Interpersonal Communication</i></b></p><ul><li>
Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards.</li><li>
Ability to compare, count, differentiate, measure, assemble, copy and record and transcribe data and information.</li><li>
Ability to classify, compute and tabulate data.</li><li>
Ability to apply policies, procedures and standards to specific department situations.</li><li>
Ability to utilize a wide variety of information, such as regulations, reports, records and manuals for the department.</li><li>
Ability to communicate clearly and concisely both orally and in writing with police officers, attorneys, court officials, vendors, co-workers, the general public, other Village staff, and immediate supervisor.</li></ul><p><b><i>
Mathematical Ability</i></b></p><ul><li>
Ability to add, subtract, multiply and divide, calculate percentages, fractions and decimals.</li><li>
Ability to interpret and apply descriptive statistical methods and reports.</li></ul><p>
 <b><i>Judgment and Situational Reasoning Ability</i></b></p><ul><li>
Ability to use functional reasoning and apply rational judgment in performing diversified work activities.</li><li>
Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.</li></ul><p><b><i>
Physical Requirements</i></b></p><ul><li>
Ability to operate equipment and machinery requiring simple but continuous adjustments, such as computer keyboards, telephones, copiers, radio, adding machines, and other general office equipment as necessary.</li><li>
Ability to coordinate eyes, hands, feet and limbs in performing movements requiring skill and training, such as data entry.</li><li>
Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.</li><li>
Ability to recognize and identify similarities or differences between characteristics of colors, shapes, sounds, and textures associated with job-related objects, materials and tasks.</li></ul><p>
 <b><i>Environmental Adaptability</i></b></p><ul><li>
Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals, and intimidation may cause discomfort and poses little risk of injury.</li></ul><p>
 The Village of Lake in the Hills is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Village will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</p></div></div></div><p></p>

City of Cameron

<p><b>Purpose of Position</b></p><p>The purpose of this position is to organize, disseminate code, store department records, and perform dispatch duties on an as-needed basis. The position is also the administrative assistant to the Chief of Police. The work is performed under the direction of the Police Chief.</p><p><b>Essential Duties and Responsibilities</b></p><p><b>The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. </b></p><ul><li>Checks for accuracy on Live Scan fingerprints to include, but not limited to, editing, sending and maintaining the local fingerprint database; processes, codes and mails fingerprint cards on an as-needed basis.</li><li>Enters report and arrest data into the Records Management System (RMS); files written/hard copied reports.</li><li>Serves as the records custodian for the police department. Coordinates records retention and destruction with the City Clerk.</li><li>Coordinates information/files between the police department, courts and prosecutors; photocopies and sends reports to various agencies.</li><li>Types correspondence, memos, forms, reports and other department materials from written and oral instructions.</li><li>Prepares statistics for various departmental reports.</li><li>Interacts with the public on a daily basis and manages request for records in accordance with State and federal law.</li><li>Answers, screen and routes emergency 911 and administrative telephone calls on an as-needed basis; provides emergency medical dispatching instructions as needed.</li><li>Orders and stocks office and cleaning supplies.</li><li>Co-Supervises Crime Stopper account activity.</li><li>Responds to information/report requests; researches and follows up on complaints.</li><li>Operates Computer Aided Dispatch (CAD) on an as-needed basis.</li><li>Operates and enters data into the Records Management System.</li><li>Tracks, compiles and records departmental racial profiling statistics and Uniform Crime Reporting figures.</li><li>Secures, maintains, records and provides accountability for department&rsquo;s petty cash fund.</li><li>Runs errands.</li><li>Proofs and corrects reports, correspondence, and other written materials prepared by others.</li><li>Answers radio traffic on an as-needed basis.</li><li>Performs dispatch duties on an as-needed basis.</li><li>Provides administrative assistance to the Chief of Police as necessary.</li></ul><p><b>Additional Tasks and Responsibilities</b></p><p><b>While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.</b></p><ul><li>Operates MULES/NCIC terminal.</li><li>Performs other duties as assigned.</li></ul><p><b>Minimum Education or Experience Required</b></p><p>High school diploma or G.E.D. or Associate&rsquo;s degree or equivalent; or twelve months to two years related experience or training; or equivalent combination of education and experience. General office experience with proficiency in record management, computer systems, and customer relations.</p><p><b>Preferred Education or Experience Required</b></p><p>High school diploma or G.E.D or Associate&rsquo;s degree or equivalent; or two to three years related experience or training; or equivalent combination of education and experience. Telecommunicator or dispatch experience. Supervisor experience.</p><p><b>Other Requirements &ndash; Certificates/Licensures</b></p><ul><li>Missouri Driver&rsquo;s License.</li><li>MULES certification within six months of hire.</li><li>Live Scan fingerprinting within six months of hire.</li><li>Emergency Medical Dispatch or Basic Telecommunicator within one year of hire.</li><li>No felony convictions or an unfavorable police record.</li><li>Must be 18 years of age.</li></ul><p><b>Knowledge, Skills, Abilities </b></p><ul><li>Ability to maintain appropriate confidentiality of information and documents.</li><li>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.</li><li>Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.</li><li>Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, and record and transcribe data and information. Ability to classify, compute and tabulate data.</li><li>Ability to utilize a variety of advisory data and information such as arrest reports, schedules, activity logs, court dockets, warrants, fingerprint cards, Uniform Crime Report, citations, bank statements, code manuals, clerk of court manual, record retention standards, computer software operating manuals, directories, maps, emergency communications manuals, policies, procedures, guidelines and non-routine correspondence.</li><li>Ability to communicate orally and in writing with the general public, department personnel, emergency response personnel, vendor representatives and service personnel.</li><li>Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, directing and controlling.</li><li>Ability to exercise the judgment, decisiveness and creativity required in emergency situations involving the direction, control and planning of an entire program or multiple programs.</li><li>Ability to operate a variety of office and dispatch equipment such as computer terminal, typewriter, telephone, fax machine, emergency communication equipment, calculator/adding machine, computer printer and photocopier.</li><li>Knowledge of computer systems and ability to use Microsoft Office (Word, Excel, Powerpoint) and computer software systems for law enforcement.</li><li>Ability to pass drug screening and background check.</li><li>Ability to reliably and predictably carry out duties.</li></ul><p><b>Supervision</b></p><p>None.</p><p><b>Physical Demands</b></p><p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.</p><p>While performing the duties of this position, the employee is regularly required to sit; use hands to finger, grasp, handle, or feel; reach with hands and arms, and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. Lifting, moving, pushing or pulling up to 10 pounds does not generally occur, but may occur when lifting boxes, books or paper. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus, and distance vision. Physical work consists of, but not limited to, sitting for long periods of time and using a computer.</p><p><b>Work Environment</b></p><p>The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.</p><p>While performing the duties of this position, the employee is not regularly exposed to adverse conditions. The noise level in the work environment is usually moderate. There is no night work or shift work associated with this position. 100% of the work for this position is indoors. The stress level associated with this position is average and above average when dealing with upset or hostile citizens.</p><p>The City of Cameron is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act as Amended, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.</p><p>Job Type: Full-time</p><p>Pay: From $40,250.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Cameron, MO 64429 (Required)</li></ul><p>Work Location: In person</p>

Police Records Clerk/Administrative Assistant

Miami Dade County

<div><div><div><div>Job ID</div>
95931
</div><div><div>Location</div>
Northwest
</div></div><div><div><div>Full/Part Time</div>
Full-Time
</div><div><div>Exempt from Classified Service</div>
No
</div><div><div>Minimum Rate</div>
39799.13
</div><div><div>Min Pay Frequency</div>
Yearly
</div><div><div>Maximum Rate</div>
66082.34
</div><div><div>Max Pay Frequency</div>
Yearly
</div><div><div>Regular/Temporary</div>
Regular</div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
<div>
<div></div><div>High school diploma or GED. Three years of experience processing legal/public records and/or performing courtroom/public hearing procedures are required. Completion of coursework may substitute for the required experience on a year-for-year basis. Must complete the Miami-Dade County Employee Relations Department's Supervisory Certification Program.
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Recruitment Notes</b></h2><div><br>
<div><div>
</div><p>This is a supervisory position overseeing a staff of approximately 15 employees. Incumbent will conduct personnel management functions (i.e., interviews, selection, counseling, discipline, performance evaluations, and staff meetings), among other duties within the assigned unit.</p><p><b>
PREFERRED QUALIFICATIONS:</b></p><ul>
<li>Associate&rsquo;s degree.</li>
<li>Three (3) years of experience working in the Clerk of the Court &amp; Comptroller.</li></ul><p></p><p><b><br>
ESSENTIAL DUTIES AND RESPONSIBILITIES</b></p><ul>
<li>Review and update INFORMS online to apply and approve time worked or leave used and keep a record of the daily attendance.
</li><li>Delegate duties and tasks to accommodate the workflow in the unit.
</li><li>Update daily logs for the work that was processed the previous day.
</li><li>Print, distribute and keep a record of the reports printed from On Demand.</li>
<li>Check files that were created to ensure the correct label, charge, stamp, and location are correct.
</li><li>Contact police officers and corresponding law enforcement agencies to amend incomplete information on arrest forms and/or citations.
</li><li>Answer telephones and emails responding to inquiries from various departments regarding unit functions.
</li><li>Write monthly agenda, meeting minutes, and schedule monthly meetings to discuss updates, issues, and recommendations.
</li><li>Clean the Correction queue for E-filings that were rejected post 5 days.
</li><li>Develop, implement, and update standards, policies, procedures, and staffing needs for the unit.
</li><li>Report system issues and follow up on progress and resolutions.
</li><li>Attend system testing sessions, supervisor/staff meetings, and telephone conferences.
</li><li>Research Florida Statutes.</li>
<li>Process case transfer orders to Juvenile Division (send the State Attorney a copy, log the case, place copies in file room and transfer original documents/transfer order to Juvenile Division).
</li><li>Provide direction and guidance to employees regarding their assigned job duties.
</li><li>Assist ASA/Officers with Document Filings/Questions/Request for A-forms.
</li><li>Order office supplies for the unit.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES</b></p><ul>
<li>Leadership Skills.</li>
<li>Detail Oriented.</li>
<li>Good Organizational Skills.</li>
<li>Good Interpersonal Skills.</li>
<li>Good Communication Skills.</li>
<li>Calm Demeanor.</li></ul><p><b>
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS</b></p><p>
Work is primarily performed in an office environment with extended periods of time using a computer. Occasional travel may be required to support job fairs and/or external events. May involve light lifting (up to 10 lbs).</p><p><b>
NOTE</b></p><p>
This description is a representative summary of major job duties. Additional responsibilities may be assigned, as necessary.</p></div></div></div></div></div>

Court Records Supervisor 1 (Clerk of the Court and Comptroller)

R Cube Healthcare Industries Pvt Ltd

<p>The File Clerk is responsible for organizing, maintaining, and retrieving company documents, Legal documents/ Files and records in both physical and digital formats.</p><p>Key Responsibilities:</p><p>* Maintain an organized filing system for easy retrieval of documents</p><p>* File incoming paperwork according to established procedures</p><p>* Create new file records and update existing ones</p><p>* Ensure confidentiality and security of files</p><p>* Retrieve requested files and deliver them to authorized personnel</p><p>* Dispose of outdated files according to retention policies</p><p>Skills &amp; Qualifications:</p><p>High school diploma or equivalent</p><p>Basic computer and data entry skills</p><p>Attention to detail and organization</p><p>Knowledge of filing systems (alphabetical, numerical, etc.)</p><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;10,000.00 - &#8377;15,000.00 per month</p><p>Shift availability:</p><ul><li>Day Shift (Preferred)</li></ul><p>Willingness to travel:</p><ul><li>50% (Required)</li></ul><p>Work Location: In person</p>

File Clerk

Amentum

<div><p>The <b>Work Control Clerk</b> annotates, updates, reviews and files equipment historical records to include updating and inputting data for maintenance inspection schedules in the applicable Computerized Maintenance Management Systems (CMMSs). Ensures compliance with Performance Work Statement (PWS) and Amentum ISO 9001 Quality Management System (QMS).</p><p></p><p><b>
Principal Accountabilities</b></p><ul>
<li>
Maintain, update, review, annotate and file historical records for all BEAR/BOB equipment types.</li>
<li>Maintain, update, review, annotate and file historical records for FSE non-vehicular equipment types.</li>
<li>Ensure that historical records are checked for accuracy and properly filed upon completion.</li>
<li>Update and input data into the database maintenance inspection schedules utilizing the Computerized Maintenance Management System (CMMS).</li>
<li>Responsible for receipt actions to equipment historical records.</li>
<li>Able to understand, collate and upload contents to the contract Data Management System (DMS) requiring reference to various sources.</li>
<li>Performs other duties as assigned.</li>
<li>Works in normal office and maintenance shop or warehouse environment and may be required to work outdoors for extended periods.</li>
</ul><p></p><p><b>
Minimum Requirements</b></p><ul>
<li>
Must have excellent organizational skills and be able to understand, speak, read and write English at an intermediate level.</li>
<li>Must be proficient in the use of personal computers and Windows Operating System and Microsoft Office to include as a minimum Power Point, Excel and Word programs.</li>
<li>Must be able to exercise initiative, judgment and know-how in the performance of complex, confidential and difficult duties.</li>
<li>High School diploma or equivalent required.</li>
<li>Must have one year experience in administrative or clerical capacity.</li>
<li>Will be required to wear proper Personal Protective Equipment (PPE) according to prescribed procedures and as required for task being performed.</li>
<li>Physically capable of performing all required duties; capable of lifting/pushing/pulling minimum of 50 lbs.</li>
<li>Ability to travel domestically and internationally.</li>
</ul><p></p><p><b>
Preferred Qualifications</b></p><ul>
<li>
Proficiency with Adobe Acrobat preferred.</li>
<li>Maximo experience is preferred.</li>
<li>DPAS experience is preferred.</li></ul><p></p><p><br>
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.</p></div>

Work Control Specialist

Fiesta Auto Insurance

<div><h3 class="jobSectionHeader"><b>Fiesta Auto Insurance &ndash; Human Resources Generalist</b></h3><p>
We are a rapidly growing car insurance agency with 40+ offices and 160 employees spread throughout California. We&rsquo;re looking for an organized, service-oriented HR Clerk to support daily HR operations. The HR Clerk provides administrative and clerical support to the Human Resources Department of Gaytan &amp; Pineda Insurance, DBA Fiesta Auto Insurance. This role assists with maintaining employee records, processing new hires, coordinating onboarding documentation, and ensuring HR compliance across all G&amp;P California locations. The HR Clerk helps facilitate the smooth operation of daily HR functions, supporting both field offices and the corporate team with professionalism, confidentiality, and attention to detail.</p><p><b>
Day-to-day responsibilities:</b></p><ul><li>Maintain accurate and up-to-date employee records, files, and databases (digital and physical).</li><li>Assist in processing new hire and termination paperwork, ensuring all documentation is complete and compliant with company and regulatory requirements.</li><li>Support with onboarding/offboarding processes (new hires, terminations, transfers)</li><li>Coordinate new-hire paperwork, benefits enrollment, and 401(k) / retirement plan administration.
</li><li>Collect, review, verify employee timesheets, attendance, and PTO requests for accuracy.</li><li>Track employee certifications, training records, and compliance requirements.</li><li>Support the coordination of employee training sessions and maintain training attendance logs.</li><li>Respond to employee inquiries regarding company policies, procedures, and benefits in a professional and timely manner.</li><li>Assist with recruitment efforts including posting job openings, screening applications, and scheduling interviews.</li><li>Maintain confidentiality of all employee and company information at all times.</li><li>Perform general office duties such as scanning, filing, copying, and data entry to support HR and Operations needs.</li></ul><p><b>
Requirements:</b></p><ul><li>1-2+ years of HR support, administrative or clerical experience; HRIS exposure a plus</li><li>Effective attention to detail, leadership, communication, and problem-solving skills.</li><li>Strong organization skills ability to implement structure for the Human Resource Department.</li><li>Extensive Understanding and knowledge of California and OSHA state labor laws, compliances, and procedures.</li><li>Proficiency in MS Office (Excel, Word, Outlook); experience with HRIS/ATS is a plus</li><li>Ability to manage multiple tasks across multiple offices</li><li>Must have a valid driver&rsquo;s license and be able to travel when needed.
</li><li>Preferred: Bilingual Spanish Speaking</li></ul><p><b>
Benefits:</b></p><p>
Competitive Base Salary (DOE)
</p><p>Direct deposit every Friday</p><p>
Vacation Pay</p><p>
Opportunity for Growth into Human Resources Director</p><p>
Health, Dental, and Vision Insurance</p><p>
Fiesta Auto Insurance began its operations back in 1999, and now we have locations throughout the nation to serve you.<br>
One phone call to any of our office locations will give you access to more than 40 of the top insurance carriers&mdash; at the very best prices available. Our team of insurance professionals can offer you coverage for your auto, home, business, rental property, boat, motorcycle and anything else that you might need protected.<br>
All of our Fiesta Auto Insurance offices also offer income tax preparation services. Our team of professionals will ask you questions to accurately determine your tax liability, identify all the deductions you&rsquo;re entitled to, and work to get you the biggest refund you deserve.<br>
Our staff is courteous and wants to make your Fiesta experience a pleasant one.<br>
Fiesta Auto Insurance provides top notch products with a level of customer service that is second to none! Come in, sit down, relax and let our staff help you with your individual needs. With Fiesta by your side, you can be sure that you have all of your insurance &amp; tax preparation needs covered by a helpful courteous team of professionals.</p><p>
Pay: $65000.00 - $90000.00 / year</p><p>
Pay:</p><ul><li>
Other</li></ul><p>
Benefits:</p><ul><li>
Health insurance</li><li>
Dental insurance</li><li>
Vision insurance</li></ul><p>
Job Type: fulltime</p><p>
Schedule:</p><ul><li>
8 hour shift</li><li>
10 hour shift</li></ul><p>
Education: High school degree</p><p>
Work location: On-site</p></div>

Human Resources Clerk

Search 10000+ Records clerk jobs near you this October. New roles added regularly across leading industries. Apply today.

10000 records clerk jobs NEAR_ME

Records Clerk

Records Clerk

Police Records Clerk/Administrative Assistant

Court Records Supervisor 1 (Clerk of the Court and Comptroller)

File Clerk

Work Control Specialist

Human Resources Clerk