records clerk

EPIC Healthcare

<div><p><b>Benefits we offer our Central Supply &amp; Mecial Records Clerk:</b></p>
<ul>
<li>Competitive Benefits Package</li>
<li>Referral Incentive Program</li>
<li>Opportunity for growth</li>
<li>Hands-on Management team</li>
<li>Superb Pay rates</li>
<li>Flexible schedule</li>
<li>Employee recognition incentives</li>
<li>Apply for more&hellip;</li>
</ul>
<p><b>NOW HIRING:</b><br>
<b>Central Supply &amp; Medical Records Clerk</b></p>
<p><b>
Central Supply &amp; Medical Records Clerk</b><b> responsibilities Include:</b></p>
<p>
As the <b>Central Supply &amp; Medical Records Clerk</b>, your primary focus will be to ensure the smooth running of ordering and handling supplies for the nursing home facility and along with assuring the timely turnaround for all resident records.</p>
<p><b>
Qualifications:</b></p>
<p>
Central Supply experience preferred</p>
<p>
Serious applicants</p>
<p>
Previous LTC/SNF experience</p>
<p>
Compassionate working with the geriatric population</p>
<p>
Oversees the daily operations of the Medical Records Department</p>
<p>
Abstracting, analyzing, auditing, and coding of all medical records in a timely manner.</p>
<p>
 Oversees the release of medical record information, archiving/storage of medical records, and the transcription/dictation processing.</p>
<p>
Collects and analyzes data for quality improvement.</p>
<p>
Completes quarterly performance improvement reports in a timely manner.</p>
<p>
Suggests changes to Medical Record policies and procedures.</p>
<p>
Functions as a member on assigned committees.</p>
<p>
Works closely with nursing, social work, and finance to ensure PPS compliance and unit profitability.</p>
<p>
 Looks to become highly involved in areas outside specific job fun</p>
<ul>
<li>Apply today, for a grateful tomorrow!</li></ul></div><p></p>

Central Supply & Medical Records Clerk

North Carolina Specialty Hospital

<div><p>NC Specialty Hospital is currently seeking a part time Medical Records Clerk. North Carolina Specialty Hospital (NCSH) is a private, physician-owned medical center that opened its doors in 1926. Its commitment to growth and continuous improvement has helped the hospital maintain a high ranking in both quality measures and patient satisfaction. North Carolina Specialty Hospital offers surgical specialties in orthopedics, ophthalmology, ear, nose, and throat, as well as sports medicine, oral, plastic, podiatry, general surgery, interventional radiology, pain management, reconstructive surgery, and more.</p>
<p><b>
Why join North Carolina Specialty Hospital?</b></p>
<ul>
<li>Award Winning Hospital for Special Surgery</li>
<li>5 Star CMS rated facility for patient experience</li>
<li>Positive Work culture</li>
<li>Career growth opportunities</li>
<li>Comprehensive Medical, Dental, Vision Insurance, Life and Disability Insurance</li>
<li>Paid Time Off</li>
<li>401k Employer Match</li>
<li>Tuition Assistance</li>
</ul><p><b>Job Summary:
</b></p><p>Under the supervision of the Director of HIM, this position prepares the medical record for completion by physicians and other allied health care professionals.
</p><p><b>Job Responsibilities:</b></p>
<ul><li>Scans the paper medical record into the electronic medical record after discharge.</li></ul>
<ul><li>Maintains proper confidentiality of medical records and ensures limited access to the department.</li></ul>
<ul><li>Responds to medical record requests within the hospital in a timely manner.</li></ul>
<ul><li>Follows all applicable laws and regulations regarding the release of information and the maintenance of medical records, including those that relate to the age and legal status of the patient.</li></ul>
<ul><li>Prioritizes work assignments and accomplishes tasks accurately and in a timely manner.</li></ul>
<ul><li>Utilizes automated processes and clinical information systems appropriately and efficiently.</li></ul>
<ul><li>Identifies potential risks to patients: identifies risks to patients in order to reduce incidence of injury; identifies actions to eliminate, minimize or report risks; identifies procedures to follow in the event of an incident; reports processes for common problems, failures and user errors.</li></ul>
<ul><li>Applies the principles and values of customer service and continuous quality improvement while performing day-to-day activities of the position.</li></ul>
<ul><li>Maintains and protects confidentiality regarding all aspects of patient care, personnel and strategic issues.</li></ul>
<p><b>
Skills &amp; Abilities:</b></p>
<ul><li>Able to work independently and meet established deadlines.</li></ul>
<ul><li>Able to make sound reasonable decisions</li></ul>
<ul><li>Highly organized</li></ul>
<ul><li>Ability to concentrate on many simultaneous detailed requests</li></ul>
<ul><li>Demonstrates accountability, professionalism, openness; is receptive to change, and exhibits creativity and innovation</li></ul>
<ul><li>Ability to identify and calmly handle inherently stressful situations with tact</li></ul>
<ul><li>Excellent communication skills</li></ul>
<ul><li>Ability to develop excellent working relationships with patients, patient&rsquo;s family members, physicians, and hospital staff</li></ul>
<ul><li>Seeks guidance, direction and assistance when needed</li></ul>
<ul><li>Ability to be flexible and take on new responsibilities</li></ul>
<ul><li>Effective communication skills; both orally and written.</li></ul>
<ul><li>Computer skills needed.</li></ul>
<ul><li>Strong problem-solving skills</li></ul>
<p><b>
Training &amp; Education:</b></p>
<ul><li>High school diploma or equivalent</li></ul>
<p><b>
Experience:</b></p>
<ul><li>One (1) to two (2) years minimum experience working in Medical Records in a hospital setting required</li></ul>
<ul><li>Previous experience with customer service in a healthcare setting is required</li></ul><br>
<p></p>
<p>
Our employees are critical to our success, and we value their contributions. Southpoint Surgery Center offers a competitive compensation and benefits package and an opportunity to grow and develop your career in an environment that values employee ideas and diversity. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled. We maintain a drug-free workplace and require pre-employment drug screening and background check.</p></div>

PT Medical Records Clerk

Veritas Veterinary Partners

<div><div><p><b><i>World Class Medicine.</i></b><br>
<b><i>Purpose-Driven Partnership.</i></b></p>
<p>
Veritas Veterinary Partners offer exciting career opportunities in state-of-the-art facilities across the U.S. Our hospitals, open 24/7/365 and staffed by board-certified specialists, create a collaborative environment where you can work alongside like-minded, caring professionals. If you're passionate about veterinary medicine, this is your chance to thrive in a dynamic, high-quality setting.</p>
<p>
At Veritas Veterinary Partners, our mission is to build a network of trust and opportunity for veterinary professionals nationwide. We specialize in supporting Specialty and Emergency care hospitals, aligning with your unique goals and medical standards. Veritas, founded by Thomas Scavelli, DVM, DACVS, is dedicated to recruiting top-tier talent and fostering collaboration within our community. With a focus on exceptional care, we bring together highly trained veterinarians, technicians, and teammates committed to our patients' well-being.</p>
<p>
 We believe in <b><i>Truth in Medicine and Trust in Partnerships</i></b>, ensuring we always provide the highest standard of care. Come join us and make a meaningful impact on the community you serve.</p></div><p><b>
Garden State Veterinary Services </b>is excited to announce we are hiring for a Client Services - Billing &amp; Medical Records to join our Specialty/Emergency practice in Woodbridge, NJ.<br>
</p><p><b>About GSVServices: </b>We are a multispecialty practice with boarded specialists in Cardiology, Internal Medicine, Surgery, Radiology, Neurology, and Critical Care. Our clients and patients also have access to ophthalmology, oncology, radiation oncology, dermatology, and radioactive iodine treatment.<b>
</b><br>
<br>
<b>Why GSVServices: </b>We are not your typical veterinary hospital! We know the winning recipe to maintain the care and compassion that our patients depend upon us for, is to create a safe and supportive space for you to put your skills to use, develop new skills, and be a part of our highly collaborative, fun, and friendly team! We are proud of our company culture and positive staff engagement within a fast paced, learning environment; and our associate employment longevity is proof of our commitment to take care of one another, and provide the highest standard of care to the patients we serve.</p><br>
<p><b>
What you will do:</b></p>
<p>
Responsibilities will include, but not limited to,</p>
<ul>
<li>Recording and auditing patient records with invoices to ensure accuracy.</li>
<li>Verify charges on open invoices of hospitalized patients, make corrections as necessary.</li>
<li>Maintain up to date in-patient billing. Update daily and review bills for accuracy.</li>
<li>Prepare invoices for discharge</li>
<li>Provide clients with billing updates</li>
<li>Educate other hospital staff regarding charge entry &amp; payment protocols.</li>
<li>Complete, finalize, discount employee pet invoices. Follow up for payment.</li>
<li>Contact clients with outstanding balances and assist with any financial concerns.</li>
<li>Ensure appropriate estimates/deposits have been received and clients have been informed of the expectations of hospital payment policies.</li>
<li>Handle collection of accounts receivable including maintenance of payment plans.</li>
<li>Keep up to date account receivable balances. Perform collection calls, mail letters and send unpaid/past due accounts to collection attorney. Follow up on status with same</li>
<li>Serve as liaison to credit providers, collection agencies and any donation/rescue organizations.</li>
<li>Complete, finalize, all invoices. Submit for payment and sign purchase orders, when applicable, as required for payment.</li>
<li>Coordinate and manage the pickup and delivery with the Crematorium to ensure accuracy and efficiency Audit vendor invoices to GSVS.</li>
<li>Responsible for ensuring product codes and fees are up to date based on Veritas fee schedule.</li>
<li>Recognize and adjust inappropriate fees after consulting with the hospital director as needed.</li>
<li>Processing and submitting insurance claim requests for client invoices</li>
<li>Review and follow-up to organize and collect payment, communicate with client regarding wishes.</li>
<li>Prepare shipments to external laboratories, maintain shipment logs and ensure appropriate billing to client.</li>
<li>Oversee shipping accounts and external lab accounts for billing and timely payment of invoices. Maintain log/tracking. Audit invoices from these labs, shipping companies and other vendors.</li>
<li>Ensure that appropriate records are received from the primary veterinarian or other veterinarians that have seen the patient prior to the scheduled appointment.</li>
<li>Act as point person for monitoring and follow through on all general hospital email accounts incoming emails, including medical records, client requests and any other emails. Handle emails with the confidentiality they require according to GSVS policies.</li>
<li>Maintaining a professional, cheerful, and helpful attitude when interacting with clients.</li>
<li>Medical records duties include receiving and distributing/scanning faxes and emails in a timely manner, documenting all client conversations in electronic medical record, scanning and linking of medical records as received, etc.</li>
<li>Responsible for monitoring contents of container for records shredding and oversee it's pick up.</li>
</ul>
<p>Job Requirements:</p>
<ul>
<li>Veterinary hospital experience required</li>
<li>Billing experience preferred</li>
<li>Commitment to develop long-term relationships with colleagues, clients, and our community</li>
<li>Positive outlook and friendly, team-orientated attitude</li>
<li>Excellent communication and organizational skills</li>
<li>The ability to deliver exceptional client service</li>
<li>Honesty, integrity, and a desire to learn and have fun!</li>
</ul>
<p><b>Scheduled:</b> Friday through Monday, four 10-hour shifts (2-3 Major holidays min requirement per year)</p>
<p>
GSVServices is proud to offer the following benefits:</p>
<ul>
<li>Competitive salary based on your level of experience</li>
<li>Health, dental, and vision insurance, with HSA option- some plans paid 100%</li>
<li>Maternity/Paternity leave</li>
<li>Retirement Plan &ndash; 401K with employer match</li>
<li>Licensing fees paid for credentialed technicians</li>
<li>Employee Referral Bonus</li>
<li>Paid Time off</li>
<li>Mental health support with Talkspace</li>
<li>Uniforms provided</li>
<li>Pet discounts for medical care</li>
<li>Full Time credentialed technicians eligible for Sign On Bonus</li>
</ul>
<p>Garden State Veterinary Services is located at 1200 Route 9, Woodbridge NJ 07095</p><p><br>
</p><div><p><i>Veritas Veterinary Partners is an equal opportunity employer. In accordance with the requirements of all applicable federal, state and local laws, we welcome and encourage diversity in the workplace regardless of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Applicants must be authorized to work in the U.S. All current positions require the ability to speak, read, and write English proficiently. Additional fluency in other languages is preferred but not required.</i></p>
<p>
For CA applicants please visit our Privacy Policy</p></div></div>

Veterinary Medical Records Clerk

Torrance Memorial Medical Center

<div><div><div>Under direct supervision, the Medical Records Clerk I performs tasks listed below in order to maintain medical record integrity through scanning and retrieval of confidential patient records.</div></div><br>
<div><div><h3 class="jobSectionHeader"><b>
Core Competencies</b></h3></div><div><br>
Receives and responds to phone calls from outside medical offices and internal departments requesting Medical Records information.<br>
<ul><li>
</li>
Scans and files all consults and hospital reports in appropriate sections within the EMR system following departmental procedure.<br>
<li>
</li>
Retrieves charts and matches to fee tickets/encounter forms for next day&rsquo;s appointments.<br>
<li>
</li>
Logs Requests for and Release of Medical Records correspondence and ensures correct patient authorization forms are completed accurately.<br>
<li>
</li>
Retrieves patient information from computerized hospital records&rsquo; systems (eg Medi-Tech).<br>
<li>
</li>
Provides coverage for scheduling Representatives as needed.<br>
<li>
</li>
Maintains safe/clean work environment according to hospital safety and security guidelines.<br>
<li>
</li>
Assists with orientation and training of new employees and volunteers as assigned.<br>
<li>
</li>
Utilizes effective communication in all interpersonal interactions including follow-up.<br>
<li>
</li><li>
Understands basic computer programs.</li></ul></div></div><p></p><div><div><h3 class="jobSectionHeader"><b><br>
Department Specific Competencies</b></h3></div></div><p></p><div><div><div><b><br>
Additional Information</b></div></div><br>
<br>
</div><div></div><div><div><h3 class="jobSectionHeader"><b>
Experience</b></h3></div><div><div><b><br>
Additional Information</b></div></div><br>
<div><div>
One year work experience. Ability to file alphabetically and numerically. PC literate.</div></div><br>
<div><div><br>
<b>
Compensation Range</b><br>
$24.00 - $26.72 / Hour</div></div></div></div>

Medical Records Clerk I - FT Days

Ottawa County - Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Operates under the general direction of the Court Records Supervisor and the supervision of the Chief Deputy Clerk. Performs a variety of duties involved in the maintenance and administration of the Circuit Court Record's records management and retention program; ensures proper organization, retention, and disposal of Circuit Court records and documents the ongoing implementation and enhancement of an office wide records management program. The success of these operations depends on the individual strictly observing a high standard of confidentiality, integrity and dedication with respect to all the services offered by the County Clerk/Register's office.<br>
<br>
This is a full-time, benefited position working at the Family Justice Center located at 12240 Fillmore St., West Olive, MI 49460. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, any combination of the following:</b></p><ul><li>
Manages and maintains all court files sorted in the vault by numerical number. Pulls, reviews and ensures accuracy of all files for the daily judicial and referee docket. Files all requisite documents in the paper file. Scans all files leaving and returning to the vault to track location of the paper file.</li><li>
Coordinates and facilitates record access requests by staff, county departments, and the public, as well as responding to information inquiries and requests.</li><li>
Responsible for providing scans of images and documents as needed using appropriate digital and metadata standards. Operates image scanning system and indexes scanned records into electronic document management system. Assists customers in researching documents in electronic and digitized files, microfiche, hardcopy, and other records storage media.</li><li>
Implements and refines the departments records retention program in accordance with local, state and federal law.</li><li>
Advises the department in the creation, development, and implementation of archival procedures, procedures manual, and departmental goals. Implements current procedures and develops new procedures for archived records, considering previous organizational and cataloging systems.</li><li>
Responsible for record maintenance; evaluates and coordinates the re-housing and stabilization of off-site records; ensures compliance with government regulations related to archiving records and ensures accurate and up-to-date inventories and reconciliation of all archived records.</li><li>
Creates an inventory of all records to be disposed and properly records these on an Order to Dispose of Court Records. Ensures the Order is signed by the Chief Judge of the Court, and coordinates the destruction of the paper file with the County&rsquo;s current shredding company and the electronic file with the IT department and JIS.</li><li>
Coordinates the assessment and the transfer of relevant records to the Archives of Michigan. Ensures if records are transferred that the state archivist or his/her representative sign the Order to Dispose Court Records. Maintains list of records sent to the Archives for staff to easily relay this information to the public.</li><li>
Updates the records management system with required information that may be missing from the Register of Actions. Performs routine bookkeeping tasks such as balancing accounts for the financial register of actions.</li><li>
Generates destruction dates for all files in accordance with the Michigan Court Records Retention policies to ensure that records are destroyed at their proper time.</li><li>
Operates and maintains extensive database of archived files.</li><li>
Provides clerical support for the County Clerk/Register's office, including filing, sorting and prioritizing incoming mail, pulling files and records, processing documents and preparing correspondence.</li><li>
Refers inquiries and requests for legal guidance and other information beyond the scope and authority of the position to more appropriate resources.</li><li>
In addition to performing any or all of the foregoing functions, performs other functions as assigned to ensure fast, accurate and cost-efficient customer service.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma required, combined with some post-secondary training in business information systems, legal studies, records management, finance or other commercial field and two years of general office experience in an office position requiring extensive public/customer contact. Background in Library Science preferred.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Excellent working knowledge of procedures and requirements for archiving court records using General Records Retention and Disposal Schedule #15 &ndash; Michigan Trial Courts.</li><li>
Good working knowledge of procedures and requirements for archiving Clerk records using General Schedule #6 &ndash; County Clerks.</li><li>
Good working knowledge of Michigan laws, policies and procedures regarding processing and issuing of all court records.</li><li>
Good working knowledge of basic court processes, legal terminology, documents and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Excellent customer service skills.</li><li>
Accurate mathematical skills.</li><li>
Working knowledge of privacy requirements related to Court.</li><li>
Computer literacy and knowledge of word processing, spreadsheet and database applications.</li><li>
Knowledge of document imaging protocols and equipment operation.</li><li>
Excellent organizational skills and the ability to prioritize the workload.</li><li>
Ability to maintain attention to detail in a multi-project work environment with frequent interruptions.</li><li>
Excellent proofreading skills and attention to detail.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Excellent memorization skills and the ability to retain detailed information.</li><li>
Ability to quickly and accurately decode information and apply policies, procedures and precedents to new problems.</li><li>
Good communication skills and active listening skills.</li></ul><p><b>
Physical Requirements</b></p><ul><li>
Must be able to lift up to 35 pounds.</li><li>
Must be able to access all areas of the county and court offices.</li><li>
Must be able to enter and retrieve information on the computer.</li><li>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</li></ul><p><br>
<br>
<b>Working Conditions:</b><br>
Work is generally performed in a normal office environment.</p><p><b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p><b><br>
Ottawa County is an Equal Opportunity Employer</b></p></div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Operates under the general direction of the Court Records Supervisor and the supervision of the Chief Deputy Clerk. Performs a variety of duties involved in the maintenance and administration of the Circuit Court Record's records management and retention program; ensures proper organization, retention, and disposal of Circuit Court records and documents the ongoing implementation and enhancement of an office wide records management program. The success of these operations depends on the individual strictly observing a high standard of confidentiality, integrity and dedication with respect to all the services offered by the County Clerk/Register's office.<br>
<br>
This is a full-time, benefited position working at the Family Justice Center located at 12240 Fillmore St., West Olive, MI 49460. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, any combination of the following:</b></p><ul><li>
Manages and maintains all court files sorted in the vault by numerical number. Pulls, reviews and ensures accuracy of all files for the daily judicial and referee docket. Files all requisite documents in the paper file. Scans all files leaving and returning to the vault to track location of the paper file.</li><li>
Coordinates and facilitates record access requests by staff, county departments, and the public, as well as responding to information inquiries and requests.</li><li>
Responsible for providing scans of images and documents as needed using appropriate digital and metadata standards. Operates image scanning system and indexes scanned records into electronic document management system. Assists customers in researching documents in electronic and digitized files, microfiche, hardcopy, and other records storage media.</li><li>
Implements and refines the departments records retention program in accordance with local, state and federal law.</li><li>
Advises the department in the creation, development, and implementation of archival procedures, procedures manual, and departmental goals. Implements current procedures and develops new procedures for archived records, considering previous organizational and cataloging systems.</li><li>
Responsible for record maintenance; evaluates and coordinates the re-housing and stabilization of off-site records; ensures compliance with government regulations related to archiving records and ensures accurate and up-to-date inventories and reconciliation of all archived records.</li><li>
Creates an inventory of all records to be disposed and properly records these on an Order to Dispose of Court Records. Ensures the Order is signed by the Chief Judge of the Court, and coordinates the destruction of the paper file with the County&rsquo;s current shredding company and the electronic file with the IT department and JIS.</li><li>
Coordinates the assessment and the transfer of relevant records to the Archives of Michigan. Ensures if records are transferred that the state archivist or his/her representative sign the Order to Dispose Court Records. Maintains list of records sent to the Archives for staff to easily relay this information to the public.</li><li>
Updates the records management system with required information that may be missing from the Register of Actions. Performs routine bookkeeping tasks such as balancing accounts for the financial register of actions.</li><li>
Generates destruction dates for all files in accordance with the Michigan Court Records Retention policies to ensure that records are destroyed at their proper time.</li><li>
Operates and maintains extensive database of archived files.</li><li>
Provides clerical support for the County Clerk/Register's office, including filing, sorting and prioritizing incoming mail, pulling files and records, processing documents and preparing correspondence.</li><li>
Refers inquiries and requests for legal guidance and other information beyond the scope and authority of the position to more appropriate resources.</li><li>
In addition to performing any or all of the foregoing functions, performs other functions as assigned to ensure fast, accurate and cost-efficient customer service.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma required, combined with some post-secondary training in business information systems, legal studies, records management, finance or other commercial field and two years of general office experience in an office position requiring extensive public/customer contact. Background in Library Science preferred.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Excellent working knowledge of procedures and requirements for archiving court records using General Records Retention and Disposal Schedule #15 &ndash; Michigan Trial Courts.</li><li>
Good working knowledge of procedures and requirements for archiving Clerk records using General Schedule #6 &ndash; County Clerks.</li><li>
Good working knowledge of Michigan laws, policies and procedures regarding processing and issuing of all court records.</li><li>
Good working knowledge of basic court processes, legal terminology, documents and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Excellent customer service skills.</li><li>
Accurate mathematical skills.</li><li>
Working knowledge of privacy requirements related to Court.</li><li>
Computer literacy and knowledge of word processing, spreadsheet and database applications.</li><li>
Knowledge of document imaging protocols and equipment operation.</li><li>
Excellent organizational skills and the ability to prioritize the workload.</li><li>
Ability to maintain attention to detail in a multi-project work environment with frequent interruptions.</li><li>
Excellent proofreading skills and attention to detail.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Excellent memorization skills and the ability to retain detailed information.</li><li>
Ability to quickly and accurately decode information and apply policies, procedures and precedents to new problems.</li><li>
Good communication skills and active listening skills.</li></ul><p><b>
Physical Requirements</b></p><ul><li>
Must be able to lift up to 35 pounds.</li><li>
Must be able to access all areas of the county and court offices.</li><li>
Must be able to enter and retrieve information on the computer.</li><li>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</li></ul><p><br>
<br>
<b>Working Conditions:</b><br>
Work is generally performed in a normal office environment.</p><p><b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p><b><br>
Ottawa County is an Equal Opportunity Employer</b></p></div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is subject to the Group T manual. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will receive prorated benefits.</p></div></div></div>

Case Records Data Technician

City of Evanston, IL

<div></div><div><ul><div><div>JobID: 1365</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 City Clerk`s Office/Deputy City Clerk<br>
</div><div><b>
Date Posted:</b><br>
 4/7/2026<br>
</div><div><b>
Location:</b><br>
 New Civic Center<br>
</div><div><b>
Date Available:</b><br>
 TBD<br>
</div><div><b>
Closing Date:
</b><br>
 Open Until Filled</div><div><b><br>
Salary: $39.47 - $55.26/hour*</b></div><ul><li><b>starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint</b></li></ul><div><b><br>
NATURE OF WORK</b></div><div>
Under direction of the city clerk, the deputy city clerk is responsible for supplying excellent customer service, vital records, documents, and information for residents, City staff, and the surrounding communities. This role will act as back up to the city clerk and may require filling in at city council or other meetings, as needed, during regular working hours with the possibility of some extended or after hours scheduling.</div><div>
The deputy city clerk is a limited-term position that will end in May 2029, with the possibility of renewal subject to the election of a new city clerk.</div><div></div><div><b><br>
ESSENTIAL FUNCTIONS</b></div><ul><li>
Attends meetings and additional assignments in the absence of the City Clerk and assumes the responsibilities of the ciity clerk in his/her absence</li><li>
Assists in drafting and reviewing agenda items, memos, and supporting legislative documentation. -Supports interpretation and application of the Illinois Freedom of Information Act, including coordination with departments and Legal on complex or sensitive requests.</li><li>
Exercises independent judgment in applying policies, procedures, and regulations to resolve issues and support operational efficiency.</li><li>
Assists the city clerk with project management</li><li>
Updates the website and other systems as needed</li><li>
Assists with record management andInterdepartmental communications</li><li>
Coordinates Boards, Commissions, and Committees (BCC) member management assignments and compliance tasks</li><li>
Provides training and support to staff and for the Mayor's Youth Job Program</li><li>
Processes requests and takes payments</li><li>
Types and registers of birth and death certificates</li><li>
Fills out affidavits, notarizes, and certifies documents</li><li>
Sends required documentation to home birth parents</li><li>
Oversees and reviews the completeness and accuracy of cause of death and birth records, and confirms the necessary signatures.</li><li>
Corrects clinical, hospital, and simple errors on documents as necessary.</li><li>
Registers City of Evanston deaths; signs burial permits; make certified copies of death</li></ul><div>
certificates to be distributed</div><ul><li>
Assists the public with the acquisition of vital records in person, by phone, and online</li><li>
Provides technical assistance, support, and information regarding City programs to the</li></ul><div>
general public</div><ul><li>
Performs day-to-day administrative tasks such as maintaining files and processing paperwork</li><li>
Monitors the front desk for walk-in customers</li><li>
Processes and proofreads resolutions and ordinances through various steps</li><li>
Assists in processing Freedom of Information Act Requests</li><li>
Performs a clerical and admin tasks relating to elections</li><li>
Assists with the preparation of the proposed Clerk's Office budget</li><li>
Purchases supplies; keeps an up-to-date inventory</li><li>
Processes applications, registers, and provides handicap placards</li><li>
Opens/closes the office and reconciles the cash register</li><li>
Picks up, sorts, and distributes mail</li></ul><div></div><div><b><br>
MIN</b><b>IMUM REQUIREMENTS OF WORK</b></div><ul><li>
Must possess a high school diploma or GED with 7 years of more progressively responsible administrative or clerical experience or must possess a bachelor's degree in Public Administration, Political Science Business Administration or similar area of study and 5 years or more of progressively responsible administrative or clerical experience.</li><li>
Prior experience in municipal or local government required.</li></ul><div></div><div><b><br>
KNOWLEDGE, SKILLS, AND ABILITIES</b></div><ul><li>
High level grammar and proofreading skills needed with strong attention to detail.</li><li>
Proficiency in MS Office and Google Suite with strong computer skills.</li><li>
Exceptional customer service skill set, top level written/verbal comprehension and manager level communication abilities.</li><li>
Scheduling flexibility and willingness to rotate working hours on short notice.</li><li>
Ability to accurately collect, manage, organize, and analyze data in various databases.</li><li>
Ability to add, subtract, multiply, and divide all units of measure.</li><li>
Ability to interpret manuals, ordinances, policies, procedures, statutes, rules, regulations, maps, memos, letters, reports, and legal documents.</li><li>
Spanish language proficiency preferred.</li><li>
Must complete laserfiche certificate as a condition of continued employment.</li><li>
Must complete a Freedom of Information Act and Open Meetings Act Certification as a condition of continued employment.</li><li>
Must possess a Notary Certification or attain one as a condition of employment.</li></ul><div><b>
PHYSICAL REQUIREMENTS OF WORK</b><b>:</b></div><div>
Primarily sedentary work occasionally exerts up to 10 pounds of force and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Will occasionally involve walking or standing.</div><div><b>
SUPERVISION</b><b>:</b></div><div>
Under the direction of the city clerk, work is performed with minimal supervision. Must be self-motivated and capable of initiating and developing tasks on a regular basis. Performance is reviewed through observation, completion of projects, status reports, conferences, and meetings. Guidance is provided through the City Code, departmental policies, City operating practices, state laws, and other resources applicable to the specific projects assigned.</div><div></div><div><b><br>
PUBLIC CONTACT</b><b>:</b></div><div>
The candidate will be interacting on a regular basis with citizens coming to the clerk's office on a daily basis, placing requests, and seeking information. In addition, contact with the public during meetings, additional outreach, and other departmental assignments may occur.</div><div><b>
SELECTION METHOD</b></div><div>
Structured Oral Interview</div></div></ul></div><p></p>

Deputy City Clerk

Peter Martinez-Noda DO, PA

<p>Front Desk Clerk &amp; Medical Records</p><p>Detail-oriented and organized Front Desk &amp; Medical Records Clerk with experience managing patient records, supporting front office operations, and ensuring accurate and confidential documentation. Skilled in handling high call volumes, verifying insurance information, scheduling appointments, and maintaining both electronic (EMR/EHR) and paper-based medical files. Known for strong communication skills, attention to detail, and the ability to multitask in fast-paced healthcare environments while delivering excellent patient service.</p><p><b>Duties and Responsibilities</b></p><ul><li>Managed high call volumes, including answering incoming calls, texts, and returning patient inquiries in a timely and professional manner.</li><li>Verified patient insurance eligibility and benefits to ensure accurate billing and coverage.</li><li>Collected patient payments, including copays, deductibles, and coinsurance at check-in and check-out.</li><li>Updated and maintained patient demographic information, insurance details, and scanned ID/insurance cards into the system.</li><li>Prepared, organized, and maintained patient charts in both electronic (EMR/EHR) and paper formats.</li><li>Scheduled patient appointments, including routine checkups, lab results, and annual visits.</li><li>Assisted with front desk operations, including patient check-in and check-out procedures.</li><li>Maintained and retrieved patient records for scheduled appointments and provider requests.</li><li>Processed medical record requests, including preparing documentation, letters, and reports in accordance with office procedures.</li><li>Managed incoming and outgoing faxes, emails, and correspondence related to patient care and medical records.</li><li>Photocopied and distributed documents for billing, legal, and administrative purposes.</li><li>Ensured accuracy of patient information while maintaining confidentiality in compliance with HIPAA regulations.</li><li>Monitored office supplies and reported shortages or needs to the supervisor.</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma or equivalent</li><li>At least one (1) year of experience.</li><li>Good communication skills.</li><li>Proficient in computer applications and typing skills</li><li>Proficient in Electronic Medical Record (EMR) systems</li><li>Preferably bi-lingual. Fluency in English and Spanish desirable in order to communicate effectively with patients.</li></ul><p>Job Types: Full-time, Part-time, Contract</p><p>Pay: From $16.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Front Desk Clerk & Medical Records

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