records management assistant

1975

<p><b>Office Assistant I &ndash; Job Description</b></p><p><b>Position Summary</b></p><p>Office Assistant I is an <b>entry-level clerical classification</b> responsible for performing routine administrative and office support tasks. Employees work under close supervision while learning departmental procedures and office operations.</p><p><b>Essential Duties &amp; Responsibilities</b></p><ul><li>Perform routine clerical duties for the assigned department or program.</li><li>Type, proofread, and process basic documents including correspondence and forms.</li><li>Answer telephones and respond to inquiries from the public.</li><li>Provide information regarding department programs and procedures.</li><li>Issue and receive applications, permits, and other forms.</li><li>Assist with enrollment of participants in programs.</li><li>File, scan, copy, and maintain records and documents.</li><li>Enter and verify information in databases and records systems.</li><li>Sort and distribute incoming and outgoing mail.</li><li>Assist with meeting arrangements and office event preparation.</li><li>Maintain statistical records and assist with simple reports.</li><li>Perform other related clerical duties as assigned.</li></ul><p><b>Knowledge Requirements</b></p><ul><li>English grammar, spelling, punctuation, and basic writing skills.</li><li>Standard office procedures and equipment.</li><li>Basic arithmetic principles.</li></ul><p><b>Skills &amp; Abilities</b></p><ul><li>Perform routine clerical work including <b>filing, proofreading, and data entry</b>.</li><li>Verify and check records and data for accuracy.</li><li>Communicate clearly both orally and in writing.</li><li>Perform basic mathematical calculations.</li><li>Operate office equipment such as copiers, calculators, and fax machines.</li><li>Use computer software such as <b>word processing, spreadsheets, and databases</b>.</li><li>Build and maintain positive working relationships with coworkers and the public.</li></ul><p><b>Education &amp; Experience</b></p><p><b>Education:</b><br/>High school diploma, GED, or equivalent.</p><p><b>Experience:</b><br/>No prior experience required.</p><p><b>Office Assistant II &ndash; Job Description</b></p><p><b>Position Summary</b></p><p>Office Assistant II is the <b>journey-level classification</b> in the Office Assistant series. Employees perform the full range of clerical and administrative duties with <b>minimal supervision</b>. Positions are typically filled through promotion from Office Assistant I or by candidates with related experience.</p><p><b>Essential Duties &amp; Responsibilities</b></p><ul><li>Perform general clerical duties related to the assigned department.</li><li>Type, proofread, and process documents such as correspondence, memos, and statistical charts.</li><li>Answer telephones and provide information to the public regarding department programs and policies.</li><li>Assist with enrollment of participants in department programs.</li><li>Process applications, permits, licenses, and other forms.</li><li>Process bills, record payments, and issue delinquent notices.</li><li>Collect and process fees and charges for permits and services.</li><li>Register participants in city programs.</li><li>Schedule inspections and appointments.</li><li>Perform routine clerical tasks including <b>filing, copying, scanning, billing, and data entry</b>.</li><li>Maintain alphabetical and cross-referenced filing systems.</li><li>Maintain statistical records and prepare simple reports.</li><li>Track program transactions and administrative records.</li><li>Assist with financial processing and program management tasks.</li><li>Sort and distribute mail and manage postage logs.</li><li>Order office supplies and process expense claims.</li><li>Assist with meeting arrangements and special event setup.</li><li>Perform other related duties as assigned.</li></ul><p><b>Additional Duties (Records Management Assignment)</b></p><p>When assigned to records management, duties may include:</p><ul><li>Process records for <b>storage or destruction according to retention schedules</b>.</li><li>Maintain alphabetical and cross-referenced filing systems.</li><li>Track record retrieval requests and file movement.</li><li>Verify contents of records transferred for storage.</li><li>Input records information into the <b>Electronic Document Management System (EDMS)</b>.</li><li>Prepare documents for scanning and maintain scanning logs.</li><li>Perform quality checks on scanned documents.</li><li>Assist with troubleshooting records imaging systems.</li><li>Provide guidance to departments regarding records management procedures.</li></ul><p><b>Knowledge Requirements</b></p><p>In addition to Office Assistant I knowledge:</p><ul><li>Department procedures, operations, and program details.</li></ul><p><b>Skills &amp; Abilities</b></p><ul><li>Perform the <b>full range of office assistant duties independently</b>.</li><li>Use computers to produce <b>reports, charts, spreadsheets, and documents</b>.</li><li>Maintain databases and records systems.</li><li>Provide customer service to the public and internal staff.</li></ul><p><b>Education &amp; Experience</b></p><p><b>Education:</b><br/>High school diploma, GED, or equivalent.</p><p><b>Experience:</b><br/>One year of clerical or administrative experience similar to an Office Assistant I role.</p><p>Pay: $21.00 - $25.00 per hour</p><p>Application Question(s):</p><ul><li>Are you comfortable to do Mon-Thu 7:30AM- 6 PM Shift?</li></ul><p>Ability to Commute:</p><ul><li>Palmdale, CA 93550 (Required)</li></ul><p>Work Location: In person</p>

Office Assistant I/II

Millenium Sleep Lab

<p><b>Job Overview</b><br/>We are seeking a proactive and detail-oriented Digital Records Assistant to join our dynamic team. In this vital role, you will manage and organize digital records, ensuring seamless access, compliance, and security across our information systems. Your expertise will help uphold our commitment to effective information governance, accurate document management, and archival standards. This position offers an exciting opportunity to contribute to the integrity and efficiency of our data management processes while supporting organizational needs through meticulous recordkeeping and digitization efforts.</p><p><b>Duties</b></p><ul><li>Manage digital document repositories using document management systems such as iManage and SharePoint, ensuring proper filing, indexing, and retrieval of records.</li><li>Develop and maintain metadata schemas and taxonomy structures to facilitate efficient searchability and categorization of digital assets.</li><li>Oversee archival processing in accordance with archival standards, ensuring proper preservation, classification, and storage of historical records.</li><li>Implement compliance management protocols by monitoring adherence to information governance policies and regulatory requirements.</li><li>Conduct proofreading and quality checks on digital files to ensure accuracy, consistency, and adherence to organizational standards.</li><li>Support digitization initiatives by converting physical documents into secure digital formats while maintaining data integrity.</li><li>Assist in content management system operations, including uploading, updating, and organizing digital content across platforms like SharePoint.</li><li>Maintain detailed records of all document handling activities, including version control and access logs, to support audit readiness.</li><li>Uphold information security protocols by managing access rights and safeguarding sensitive data throughout the record lifecycle.</li><li>Collaborate with teams across departments to streamline filing processes, improve organizational workflows, and enhance overall information management.</li></ul><p><b>Experience</b></p><ul><li>Proven experience working with document management systems such as iManage or SharePoint in an administrative or records management capacity.</li><li>Strong understanding of metadata creation, taxonomy development, archival processing, and archival standards.</li><li>Demonstrated knowledge of compliance management principles related to records retention and information governance.</li><li>Experience in digitization projects involving physical-to-digital conversion with attention to accuracy and quality assurance.</li><li>Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.</li><li>Familiarity with content management systems (CMS) and archives management tools used for effective information storage and retrieval.</li><li>Prior administrative experience supporting document filing, proofreading, data management, and records organization is highly desirable.</li><li>Knowledge of information security practices related to digital records protection is a plus. Join us as a Digital Records Assistant if you&rsquo;re passionate about maintaining impeccable data standards while supporting organizational excellence through innovative document solutions!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $30.00 per hour</p><p>Expected hours: 45 per week</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: Remote</p>

Digital Records Assistant

City of San Mateo

JOB
<br>The DepartmentThe Office of the City Clerk is a service department within the municipal government upon which the five-member City Council, all City departments, and the general public relies on information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and the City Council and provides related municipal services such as serving as the Elections Official, providing key staff for Council meetings and recording all Council action, and serving as records manager for the protection and preservation of the public record.Look to some of the reasons why the City of San Mateo is a great place to work: https://www.youtube.com/watch?v=_GTIzeSpc_g The PositionThe Assistant to the City Clerk position serves as the welcoming and friendly face of government for both the City Council and the City Clerk’s office as this position is the first contact for the front counter and the primary receptionist. The position requires an ability to help demystify government services and processes, learn and maintain an understanding of all government services and procedures and help citizens get to the right service. The position’s administrative functions include responsibility for records management including filing and scanning; managing and ordering office supply inventory; writing correspondence, creating certificates of commendation and writing proclamations on behalf of the Mayor. This position also provides support for Public Records Act (PRA) request intake, coordination, and review to ensure timely and compliant responses. Excellent attention to detail, writing and proofreading skills are required and a positive upbeat attitude with the ability to be flexible, resilient, and creative when situations change is essential. The successful candidate will have a strong work ethic, a passion for making a difference and helping citizens, and a desire to grow in this field.Some of the duties may include, but are not limited to, the following: Provide information and answer inquiries from officials, the public, and City staff on laws, procedures, and policies, such as the City Municipal Code, the Brown Act, and the Public Records Act; organize and assist with the filing of Statements of Economic Interests and Campaign Statements for candidates, office holders and City employees; record and file deeds and other documents requiring recordation; maintain and monitor agreements and insurance certificates; perform special projects as needed.Support the intake, tracking, coordination, and review of Public Records Act (PRA) requests; work collaboratively with departments to identify, gather, review, and produce responsive records; assist in ensuring accurate, timely, and transparent responses in compliance with applicable laws and City policies.Act as receptionist and primary responsibility for staffing the front counter; answer the telephone and assist the public and internal customers by responding to requests for information; issue, receive, process various applications.Review and evaluate records, applications, and reports to ensure completeness and compliance with the California Public Records Act, the Brown Act, and applicable City policies and procedures. Attend meetings as required, may prepare meeting minutes, may assist in City Council agenda preparation and follow-up, as needed; manage Council reservations, correspondence and calendars.Assist with coordinating the bi-annual City-wide Records Clean-up Event; maintain comprehensive indexing and filing system of City Council actions, including resolutions, ordinances, deeds, contracts, and agreements; provide research to staff and the public on information needs, as needed.Ensure that meeting facilities are properly prepared.Maintain logs and manage Council and Clerk correspondence and responsiveness from other departments; receive, sort and distribute incoming and outgoing correspondence.Assist Deputy with the preparation and distribution of notices, action reports, letters, and other correspondence as required by action taken in the meetings.Order office supplies, manage supply inventory; submit expense claims, pay bills as needed.Perform general clerical work including filing, scheduling appointments, and processing personnel, payroll and purchasing information.The Assistant to the City Clerk receives general supervision from the Deputy City Clerk or a higher-level position and may exercise direct or functional and technical supervision over lower-level clerical positions, volunteers, and interns.For a complete list of duties, reference our job specifications at www.cityofsanmateo.org. Knowledge and AbilitiesSkills: Exemplify an enthusiastic, resourceful, and highly responsive customer service attitude with all who are contacted in the course of the workDemonstrate strong knowledge of Public Records Act (PRA) processes, including intake, tracking, coordination, detailed review, and lawful redaction of sensitive or exempt informationManage and prioritize multiple Public Records Act requests and administrative projects simultaneously while ensuring timely, accurate, and compliant completionExercise sound judgment when reviewing records for confidentiality, privilege, and statutory exemptions, ensuring transparency while protecting sensitive informationDesign and implement procedures and programsSolve problems, use sound judgment, and make decisions that are consistent with department philosophyWork independently with minimal directionCommunicate in a positive and clear manner, both written and verbalWork collaboratively with multiple departments to gather responsive records and ensure timely and transparent communicationApply strong attention to detail when reviewing, organizing, redacting, and producing documentsEffectively work with individuals at varying levels in the organization, as well as the public and members of the City CouncilRemain calm under the pressure of deadlinesWork with a sense of urgencyPromote continuous improvement of systems and processesProvide an accurate and detail oriented work product Abilities: Learn, interpret, and apply City and department rules, regulations, policies, practices, ordinances, resolutions and lawsLearn and operate specialized systems and software, such as document imaging, agenda management, automated 700 filing, public records request, and intranet and internet softwareUtilize electronic redaction tools accurately and efficiently to ensure compliance with legal requirementsUnderstand the organization and operation of City government and of outside agencies as necessary to assume assigned responsibilitiesIndependently prepare correspondence, memoranda, and responses related to Public Records Act request and other City Clerk functionsUnderstand and carry out oral and written directionsEstablish and maintain cooperative and professional working relationships at all levels of the organization and with the publicAttend evening meetings as required Minimum QualificationsAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and abilities would be: Three years of increasingly responsible administrative support experience which included public contact and working with records management systems similar to the systems/programs of the City of San Mateo City Clerk DepartmentEquivalent to high school graduation supplemented by college level coursework in business administration, public administration, or other related specialized trainingAny recent training such as academic courses and certification programs, which are relevant to this job classificationMay be required to obtain and maintain certification as a Notary Public and possess an appropriate valid California Driver’s License Bonus Points (highly desirable)Certification as a Municipal Clerk (CMC) by the International Institute of Municipal Clerks or Certification through the American Records Management Association (ARMA) is highly desirable.Previous experience in a City Clerk's office or related experience is desirableExperience working with the public responding to and providing informationExperience working with a Records Management SystemNotary PublicTechnical proficiency to support specialized system and software administrationExperience facilitating public meetings, including managing technical equipment ADA Special Requirement: Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment and assist with set-up of special events management by the Clerk’s office.ApplySubmit an online application, résumé, and supplemental questionnaire at www.calopps.org or to the Human Resources Department, City of San Mateo, 330 W. 20th Avenue, San Mateo, CA 94403, (650) 522-7260.Application DeadlineRecruitment will close by Monday, March 30, 2026 @ 5 p.m. OR upon receipt of the first 50 applications and supplemental questionnaires, whichever occurs first.Interview ProcessAll applications, résumés, and supplemental questionnaires received will be reviewed for minimum qualifications. Résumés do not take the place of a completed employment application. A fully completed application is required; a resume does not replace the information required on the employment application, including work history. Applications with "see resume" as a substitution for the work experience description, those with unclear past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed. A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, or in the form of a practical demonstration of skill and ability, or any combination of these; a Zoom oral board is tentatively scheduled for April 14, 2026.An eligible list will be established for those who pass the examination process. Current and future vacancies may be filled from this list. The list will remain in effect for at least six months with the possibility of an extension for an additional six months. Once placed on an eligible list, and at the time a vacancy occurs, eligible candidates may be contacted by the hiring department and scheduled for additional department interviews.Date Posted – March 2, 2026

Part-Time Assistant to the City Clerk

Commonwealth of Pennsylvania

<div><div><div><h2 class="jobSectionHeader"><b>THE POSITION</b></h2></div>
<div><p>Are you an experienced and detail-oriented administrative professional with strong communication and typing skills looking to advance your career? The Department of Environmental Protection is seeking candidates for a Clerical Assistant 2 position.
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Apply today and join our team!</p></div><br>
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<div><h2 class="jobSectionHeader"><b>DESCRIPTION OF WORK</b></h2></div>
<div><p>As a Clerical Assistant 2, you will be responsible for performing receptionist and records management duties in support of the Northcentral Regional Office program activities.<br>
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Interested in learning more? Additional details regarding this position can be found in the position description.</p><div><b><br>
Work Schedule and Additional Information:</b></div><ul><li>
Full-time employment.</li><li>
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.</li><li><b>
Telework: </b>You will not have the option to telework in this position.</li><li><div><b>
Salary: </b>Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting salary of $36,108 (before taxes).</div></li><li>
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>REQUIRED EXPERIENCE, TRAINING &amp; ELIGIBILITY</b></h2></div>
<p></p><div><div><b>QUALIFICATIONS</b></div><div><b>
Minimum Experience and Training Requirements:</b></div><ul><li>
Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); <b>or</b></li><li>
Graduation from high school; <b>o</b><b>r</b></li><li>
An equivalent combination of experience and training.</li></ul><div><b><br>
Other Requirements:</b></div><ul><li>
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.</li><li>
You must be able to perform essential job functions.</li></ul><br>
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How to Apply:</b><ul><li>
Resumes, cover letters, and similar documents will <b>not </b>be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).</li><li>
Your application must be submitted by the posting closing date<i>. </i>Late applications and other required materials will not be accepted.</li><li><b>
Failure to comply with the above application requirements may eliminate you from consideration for this position.</b></li><li>
All application materials and interview responses must reflect the applicant&rsquo;s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools &amp; Job Seekers for additional information.</li></ul><div><b><br>
Veterans:</b></div><ul><li>
Pennsylvania law (51 Pa. C.S. &sect;7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.</li></ul><div><b><br>
Telecommunications Relay Service (TRS):</b></div><ul><li>
711 (hearing and speech disabilities or other individuals).</li></ul><div></div><div><br>
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.</div><div></div><div><br>
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.</div></div><br>
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<div><h2 class="jobSectionHeader"><b>EXAMINATION INFORMATION</b></h2></div>
<p></p><div><ul><li>Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).</li><li>
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.</li><li>
Your score is valid for this specific posting only.</li><li>
You must provide complete and accurate information or:<ul><li>
your score may be lower than deserved.</li><li>
you may be disqualified.</li></ul></li><li>
You may only apply/test <b>once</b> for this posting.</li><li>
Your results will be provided via email.</li></ul></div></div></div><p></p>
<br><p></p><div><div><div><p>Learn more about our Total Rewards by watching this short video!</p><p><br>
See the total value of your benefits package by exploring our benefits calculator.<br>
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<b>Health &amp; Wellness</b></p><p>We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*</p><br>
<b>Compensation &amp; Financial Planning</b><br>
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. <br>
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<b>Work/Life Balance</b><br>
We know there&rsquo;s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* <br>
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<b>Values and Culture</b><br>
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.<br>
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<b>Employee Perks</b><br>
Sometimes, it is the little &ldquo;extras&rdquo; that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.<br>
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For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.<br>
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<ul><li>Eligibility rules apply.</li></ul></div></div></div><p></p>

Clerical Assistant 2

Genesis Healthcare

<div>Overview:
<div><b>Ridgewood Center is Now Hiring a full-time Records Management Coordinator!</b></div><div><b>
Full-time. 40 hours per week. Monday - Friday.</b></div><div><b>
Full-time is eligible for Medical Benefits or Modified Compensation, which is an additional 25% on the base rate of pay!</b></div><div>
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At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.</div>
Responsibilities:
<div><div>The Records Management Coordinator is responsible to maintain, secure and store all written and electronic records within the nursing center in accordance with federal/state regulations and the Genesis' records management program. In addition, you will perform accurate and current diagnostic coding to ensure appropriate patient care billing.</div><div>
</div><ul><li>Perform accurate diagnostic coding to ensure appropriate patient billing.</li><li>Create medical record for all new patient admissions.
</li><li>Perform routine audits of medical records upon patient admission through discharge to monitor compliance with policies regarding documentation, physician visits, timeliness.
</li><li>Maintain the electronic diagnosis list.</li></ul></div>
Qualifications:
<ul><li>High school degree or equivalent is required.
</li><li>College degree strongly preferred or commensurate experience is required.</li></ul>
Benefits:
<ul><li>Variable compensation plans</li><li>Tuition, Travel, and Wireless Service Discounts</li><li>Employee Assistance Program to support mental health</li><li>Employee Foundation to financially assist through unforeseen hardships</li><li>Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off</li><li>Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members</li><li>On-Demand Pay Program that allows for instant access to a portion of the money you&rsquo;ve already earned</li></ul><div></div><div><br>
We also offer several voluntary insurances such as:<br>
<ul><li>Pet Insurance</li><li>Term and Whole Life Insurance</li><li>Short-term Disability</li><li>Hospital Indemnity</li><li>Personal Accident</li><li>Critical Illness</li><li>Cancer Coverage</li></ul></div><div></div><div><br>
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.</div><br>
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Posted Salary Range: USD $18.00 - USD $21.00 /Hr.</div>

Records Management Coordinator

<div>Overview:
<div><div><b>Exeter Center is now hiring a Record Management Coordinator!</b></div><div><b>
Full-time. Monday-Friday. Position has a $2,500 sign-on bonus!</b></div><div><b><i>
This is a unique dual role that combines Record Management &amp; Medical Supply Coordinator.</i></b></div><div><b>
As a full-time employee, you may be eligible for Modified Compensation, which would be an additional 25% on your base rate of pay!</b></div></div><div>
</div><div>
At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.</div>
Responsibilities:
<div><div>The Records Management Coordinator is responsible to maintain, secure and store all written and electronic records within the nursing center in accordance with federal/state regulations and the Genesis' records management program. In addition, you will perform accurate and current diagnostic coding to ensure appropriate patient care billing.</div><div>
</div><ul><li>Perform accurate diagnostic coding to ensure appropriate patient billing.</li><li>Create medical record for all new patient admissions.
</li><li>Perform routine audits of medical records upon patient admission through discharge to monitor compliance with policies regarding documentation, physician visits, timeliness.
</li><li>Maintain the electronic diagnosis list.</li></ul></div>
Qualifications:
<ul><li>High school degree or equivalent is required.
</li><li>College degree strongly preferred or commensurate experience is required.</li></ul>
Benefits:
<ul><li>Variable compensation plans</li><li>Tuition, Travel, and Wireless Service Discounts</li><li>Employee Assistance Program to support mental health</li><li>Employee Foundation to financially assist through unforeseen hardships</li><li>Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off</li><li>Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members</li><li>On-Demand Pay Program that allows for instant access to a portion of the money you&rsquo;ve already earned</li></ul><div></div><div><br>
We also offer several voluntary insurances such as:<br>
<ul><li>Pet Insurance</li><li>Term and Whole Life Insurance</li><li>Short-term Disability</li><li>Hospital Indemnity</li><li>Personal Accident</li><li>Critical Illness</li><li>Cancer Coverage</li></ul></div><div></div><div><br>
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.</div><br>
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Posted Salary Range: USD $20.00 - USD $22.00 /Hr.</div>

MAHARISHI INTERNATIONAL UNIVERSITY

<div><ul><li>This role is <b>temporary</b> and needed approximately <b>10-15 hours / week</b></li></ul><p><b>
About the Role:</b></p><p>
The HR Records Audit Assistant (Part-Time) plays a crucial role in maintaining the integrity and accuracy of employee records within an educational services environment. This position is responsible for conducting thorough audits of HR documentation to ensure compliance with institutional policies and regulatory requirements. The role supports the HR department by identifying discrepancies, recommending corrective actions, and assisting in the implementation of record-keeping best practices. By meticulously reviewing personnel files, the assistant helps safeguard sensitive information and contributes to the overall efficiency of HR operations. This position requires a detail-oriented individual who can work independently while collaborating effectively with HR team members to uphold data accuracy and confidentiality.</p><p><b>
Minimum Qualifications:</b></p><ul><li>
High school diploma or equivalent required; associate degree or higher in Human Resources, Business Administration, or related field preferred.</li><li>
Proficiency in using Microsoft Office Suite, particularly Excel and Word.</li><li>
Strong attention to detail and organizational skills.</li><li>
Ability to handle confidential information with discretion.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Previous experience in HR auditing or records management within an educational or similar institutional setting.</li><li>
Familiarity with HR information systems (HRIS) and electronic document management systems.</li><li>
Basic understanding of HR record-keeping practices and relevant employment laws.</li><li>
Knowledge of federal and state regulations related to employee records and data privacy.</li><li>
Excellent communication skills to effectively liaise with HR team members and other departments.</li><li>
Ability to work independently with minimal supervision in a part-time capacity.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Conduct regular audits of employee records to verify completeness, accuracy, and compliance with institutional and legal standards.</li><li>
Identify and report discrepancies or missing documentation to HR management for timely resolution.</li><li>
Assist in updating and organizing physical and electronic personnel files to ensure easy retrieval and secure storage.</li><li>
Collaborate with HR staff to implement improvements in record-keeping processes and audit procedures.</li><li>
Maintain confidentiality of sensitive employee information in accordance with privacy policies and regulations.</li></ul><p><b>
Skills:</b></p><p>
The HR Records Audit Assistant utilizes strong organizational and analytical skills daily to review and verify employee records for accuracy and compliance. Attention to detail is critical when identifying inconsistencies or missing information within personnel files. Proficiency with Microsoft Office tools, especially Excel, supports efficient data management and reporting. Effective communication skills enable the assistant to collaborate with HR colleagues and convey audit findings clearly. Additionally, discretion and integrity are essential to maintain confidentiality and uphold trust when handling sensitive employee information.</p></div>

HR Records Audit Assistant (Part-Time,TEMP)

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10000 records management assistant jobs Near Me

Office Assistant I/II

Digital Records Assistant

Part-Time Assistant to the City Clerk

Clerical Assistant 2

Records Management Coordinator

Records Management Coordinator

HR Records Audit Assistant (Part-Time,TEMP)