records management specialist

The McHenry Management Group

Description: 
Background check, US Citizenship, CAC and a secret clearance are requirements of this position. Contingent on contract award.
 
Technical Support Management (TSM) System Deficiency Records Management Support Specialist to support the United States Coast Guard (USCG) Offshore Patrol Cutter (OPC) Resident Inspection Office (RIO) in Mobile, AL.
 
Requirements: 
Provide OPC RIO, USN Board of Inspection and Survey (INSURV), and shipbuilder personnel with access and training on, and utilization support of the TSM System and Electronic Trial Card (ETC) tool as required.
 
Support tracking deficiency records and processes including but not limited to: Surveillance (Product Verification/Procedure Review), Test Witnessing, Compartment Completion Inspection, Corrective Action Requests (CARs), Trial Cards, and Project Management records.
 
Develop and maintain ship unique data and database for OPC RIO deficiency record input into the ETC tool and TSM system.
 
Assist OPC RIO personnel in maintaining and updating the status of deficiency records from creation through closure in the ETC tool and TSM system.
 
Assist OPC RIO in the preparation of technical briefings, assessments, audits, and milestone reviews.
 
Utilize available programs, tools, and data sources; assist in the preparation of weekly program management reports, program technical and financial metric status reports, and other reports.
 
Provide trial card status reports, through metrics, and progress the correction of deficiencies post-trials; in support of dock side and at-sea portions of trials.
 
Maintain the ability to provide ETC creation during pre-trial production inspection and test cycles.
 
Maintain the ability to transfer current cutter ETC tool pre-trial deficiencies, Quality CARs, and prior cutter(s) rollover trial card data into the TSM system.
 
Assist OPC RIO and INSURV personnel with the creation of new trial cards using the ETC tool.
 
Assist OPC RIO personnel with pre-screening and screening activities before, during and post trials.
 
Assist OPC RIO with the tracking, defect coding, and other applicable technical assistance on all trial cards from the ETC tool creation, through closure in the TSM system.
 
Maintain a deployable mini-local area network and surge support for sea trials consisting of twenty (20) laptops and associated network infrastructure to support dock side and at-sea portions of trials to record deficiencies in the TSM system.
 
Respond to USN INSURV trial card database requests pre, during, and post trials.
 
Attend meetings in relation to assigned tasks by the COR.
 
This position requires eligibility for a Secret security clearance, to be obtained after hire. Only U.S. citizens are eligible for a security clearance; therefore, only current U.S. citizens will be considered for this position.
 
Physical Job Requirements
 
Mix of desk/computer work in an office environment and periodic visits to waterfront/shipboard environments. May involve repetitive motion, traversing shipboard environments (e.g., confined spaces, ladders, hatches) or vision.
 
Education/Certification Requirements
 
Bachelor’s degree.
 
Six (6) years of relevant experience in a shipbuilding environment.
 
CompTIA Security+ certification.
 
Proficient in the use of the Government TSM system and the ETC tool.
 
Knowledge of ship construction deficiency records management processes.
 
Proficient with the Microsoft Office suite including Word, Excel, PowerPoint, SharePoint, and Outlook, as well as other software/tools provided on the Coast Guard Standard Workstation.
 
Strong communication and interpersonal skills.

(C) Technical Support Management (TSM) System Deficiency Records Management Support Specialist

City of Lansing, Michigan

<div><div><div><h2 class="jobSectionHeader">Job Advertisement</h2></div>
<div>The City of Lansing is seeking a Central Records Specialist to join the Lansing Police Department (Central Records Division). The ideal candidate will possess skill in maintaining records/files, utilizing various programs, establish and maintain effective working relationships, and properly retain and dispense confidential information. This is a great opportunity for those seeking to use their knowledge and skill in customer-service. The City offers a competitive wage and benefit package including paid vacation, sick and holiday leave. 
SPECIAL REQUIREMENTS &amp; TRAINING:
 
This position requires that the applicant placed be able to be bonded under the terms of the City's blanket bond. Therefore, applicants cannot have committed any dishonest acts, before or after placement in the position. Applicants must authorize the release of any information from appropriate agencies regarding the applicants' criminal history prior to being given referral consideration. 
 
CANDIDATE(S) IS SUBJECT TO A COMPLETE BACKGROUND INVESTIGATION. Completed Background Authorization Form must be uploaded/attached to application and resume. 
 
Ability to become a Michigan Notary Public upon hire. 
 
IDEAL CANDIDATES WILL POSSESS THE FOLLOWING: 
<ul><li>
Associates Degree in Technical, Administration, Business, Criminal Justice, or related field; AND</li><li>
One (1) to three (3) years of experience in a customer service-related field.</li><li>
An equivalent combination of training and experience may be considered.</li></ul> 

ESSENTIAL POSITION FUNCTIONS INLCUDE BUT ARE NOT LIMITED TO: 
<ul><li>
Answers multi- line phone and answers inquiries on the phone and in person listening to what individuals need, and verbally provides information regarding general police matters.</li><li>
Processes firearm licensing applications, performs necessary backgrounds checks, administers required written test, issues appropriate license and collects associated fees.</li><li>
Arrest record checks for individuals, firearm applicants, governmental or criminal justice agencies, employers, and volunteer organizations, collects associated fees.</li><li>
Assist and act as a guide and resource with onboarding and training new police cadets, including training materials, organize training files, and conduct training exercises.</li><li>
Gathers requested information in accordance with Freedom of Information Act requests.</li><li>
Gathers information requested by Court or City Attorney for return of arrest records reports.</li><li>
Prepares written activity reports, taken from the daily activity summary report and compiles information regarding the number of firearm applicants, persons fingerprinted for licensing or employment, and the number of criminal fingerprints received.</li><li>
Completes electronic and hand-written transactions for money received in payment for traffic and police reports.</li><li>
Operates the RMS (Records Management System) entering and retrieving information.</li></ul><div> 
FULL JOB DESCRIPTION AVAILABLE UPON REQUEST</div></div> 

<div><h2 class="jobSectionHeader">Application Special Instructions</h2></div>
<div><div>The following MUST be submitted with your application for further consideration.</div><ul><li><div>
Resume and cover letter</div></li><li><div>
Education verification (transcripts, certifications, degree, DD-214) where applicable</div></li><li><div>
Background Authorization Form</div></li><li><div>
LPD FCRA Disclosure Form</div></li><li><div>
MAST Questionnaire Form</div></li></ul><div>
HAND DELIVERED APPLICATIONS WILL NOT BE ACCEPTED.</div></div>
<div><h2 class="jobSectionHeader">.</h2></div>
<div><div>The City of Lansing is an Equal Opportunity Employer and a Certified Veteran Friendly Employer.</div><div> 
The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.</div><div> 
See links below for our Anti-Retaliation and Anti-Religious Discrimination and Religious Accommodation Policies:</div><div>
https://content.civicplus.com/api/assets/6d1a5156-dc99-44d2-aa0f-704f562b9887?cache=1800</div><div>
https://content.civicplus.com/api/assets/0a11cd2e-db10-4829-aea2-9d71ef7d8b02?cache=1800</div></div></div></div>

Central Records Specialist 35

City of Manchester, NH

<div>POLICE RECORDS SPECIALIST I - 9170
GRADE - 105
PAY RANGE - $21.65 - $30.87/hr - plus a comprehensive benefits package
GENERAL STATEMENT OF DUTIES:
Maintains all records generated by Police personnel for both public and official Police use; performs directly related work as required.
DISTINGUISHING FEATURES OF THE CLASS:
The principal function of an employee in this class is to electronically archive and retrieve records and provide requested information to the public and Police Officers. The work is performed under the supervision and direction of an assigned command officer but some leeway is granted for exercise of independent judgement and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other City employees, representatives of other law enforcement jurisdictions, court officials, and the public. The principal duties of this class are performed in a general office environment.
EXAMPLES OF ESSENTIAL WORK:
<ul><li>Enters I/O, arrest, citation, and accident reports;</li>
<li>Types and electronically archives incident offense reports, subpoenas, arrests, accidents, citations, tow in/drive reports, and related matters according to prescribed procedures and guidelines;</li>
<li>Prepares arrest packets and enters dispositions for court;</li>
<li>Enters subpoenas;</li>
<li>Enters bail conditions;</li>
<li>Enters arrest warrants;</li>
<li>Ensures the completeness and accuracy of all materials to be archived;</li>
<li>Maintains reports on archiving and creates separate files as necessary;</li>
<li>Greets visitors to the Department and provides requested file information or general information regarding Departmental policies and procedures;</li>
<li>Answers the telephone, providing information to members of the public as requested, including transferring callers to other Public Safety personnel or referring them to other City Departments or outside agencies as required;</li>
<li>Advises the public in the filling out of various forms as required for access to related Police records;</li>
<li>Retrieves reports, redacts as necessary, makes copies, and distributes to requesting members of the public;</li>
<li>Retrieves reports for Police personnel;</li>
<li>Performs record checks for members of the public, business organizations, Police Officers, probation officers, State and Federal law enforcement officials, and others, including checking proper identification of the individual to confirm the validity of the search;</li>
<li>Stores all incoming Police reports prior to scanning into the archives system;</li>
<li>Provides guidance and demonstrations to new employees in similar positions;</li>
<li>Keeps supervisors informed of work progress, issues, and potential solutions;</li>
<li>Attends meetings and training to stay current on relevant practices and developments;</li>
<li>Responds to citizen inquiries courteously and promptly;</li>
<li>Coordinates regularly with others to enhance interdepartmental efficiency; and</li>
<li>Performs additional duties as required by the classification.</li>
</ul>
REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
<ul><li>Thorough knowledge of modern office procedures, practices, and methods;</li>
<li>Thorough knowledge of data entry;</li>
<li>Thorough knowledge of data entry and data processing operations;</li>
<li>Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;</li>
<li>Ability to understand and follow oral and/or written policies, procedures, and instructions;</li>
<li>Ability to prepare and present accurate and reliable reports containing findings and recommendations;</li>
<li>Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;</li>
<li>Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;</li>
<li>Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;</li>
<li>Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;</li>
<li>Integrity, ingenuity, and inventiveness in the performance of assigned tasks.</li>
</ul>
ACCEPTABLE EXPERIENCE AND TRAINING:
<ul><li>Graduation from High School or possession of a GED; and</li>
<li>Zero to two years of experience in general office operations; or</li>
<li>Any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.</li>
</ul>
REQUIRED SPECIAL QUALIFICATIONS:
<ul><li>Ability to pass a background check.</li>
</ul>
ESSENTIAL PHYSICAL ABILITIES:
<ul><li>Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;</li>
<li>Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of materials in electronic or hardcopy formats;</li>
<li>Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer, telephone, and related equipment;</li>
<li>Sufficient strength and endurance, with or without reasonable accommodation to lift, carry and move objects, through a full range of motion, up to 10 pounds occasionally, 5 pounds frequently and 2 pounds consistently;</li>
<li>Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function within the general office environment.</li></ul></div>

POLICE RECORDS SPECIALIST I - POLICE

Aztec Airways

Overview Join our dynamic team as an Aircraft Records Analyst, where your expertise in managing and maintaining aircraft documentation will drive operational excellence and ensure compliance with industry standards. In this vital role, you will oversee the organization, digitization, and integrity of aircraft records, supporting safety, regulatory adherence, and efficient maintenance processes. Your proactive approach to information governance and meticulous attention to detail will help uphold our commitment to safety and quality in aviation operations.Duties<ul><li>Manage and maintain comprehensive aircraft records using document management systems such TBX and SharePoint, ensuring accuracy and accessibility.</li><li>Develop and implement effective metadata schemas and taxonomy structures to categorize records systematically for easy retrieval.</li><li>Oversee archival processing in accordance with archival standards, ensuring proper filing, digitization, and preservation of historical documents.</li><li>Ensure compliance management by verifying that all records adhere to regulatory requirements and internal policies related to aviation safety and documentation standards.</li><li>Conduct proofreading, quality checks, and audits of records to guarantee data integrity, completeness, and correctness.</li><li>Facilitate information governance initiatives by establishing best practices for document control, security protocols, and access permissions aligned with information security policies.</li><li>Coordinate with maintenance and operations teams for aircraft planning purposes</li><li>Support administrative tasks related to records management, including filing, data entry, and updating archives within content management systems like SharePoint.</li></ul>Requirements<ul><li>Proven experience with document management systems; familiarity with aviation or corporate content management systems is preferred</li><li>Strong organizational skills with the ability to manage large volumes of records with high accuracy</li><li>Knowledge of metadata, taxonomy development, archival standards, and records processing techniques</li><li>Experience in compliance within regulated industries (aviation/aerospace preferred)</li><li>Excellent proofreading skills and strong attention to detail</li><li>Ability to manage digitization projects while following information governance policies</li><li>Administrative experience in records or archives management</li><li>Familiarity with information security protocols is a plus</li><li>Proficiency in Microsoft Excel</li></ul>Pay: $50,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Aircraft Records Analyst

AccuFile, Inc

<div>Our client, a leading global medical device company, is looking for a skilled and detailed oriented team member to manage the creation, organization, storage, and retrieval of physical and electronic records. Key duties include maintaining filing systems, processing public record requests, ensuring compliance with Record and Information Management policies, training staff in record-keeping procedures, and performing data entry and clerical tasks. This role requires strong attention to detail, organizational skills, knowledge of relevant laws, and the ability to maintain confidentiality and provide excellent customer service.
Responsibilities
Record Management:<ul><li>facilitate the physical transfer of physical records weighing approximately 50 pounds each</li><li>lead onsite scanning initiative as well as offsite scanning vendor intake and transfer</li><li>Organize, maintain, and update both physical and electronic records, including filing, scanning, and archiving.</li><li>Records Requests:</li><li>Route incoming record requests to the appropriate Record Coordinator in a timely and complete manner.</li><li>Assist with eDiscovery, Legal, and Human Resources record requests confidentially utilizing the proper channels for escalation</li></ul>
Compliance:<ul><li>Advise departments on RIMS-5 standard on minimum content description of physical content and assist in proper description and protocols for electronic record storage.</li><li>Assist Records Coordinators with understanding retention requirements to Johnson &amp; Johnson's Enterprise Retention Schedule and make disposition recommendations when content has met its record obligation.</li></ul>
 Training &amp; Support:<ul><li>Assist in the training of records management software (FileBridge) for Record Custodians</li><li>Assist in the training of Record Coordinators to applicable Worldwide Records and Information Management and Medical Devices Records and Information policies and procedures as well as industry best practices</li><li>Data Entry &amp; Clerical Tasks:</li><li>Perform data entry, maintain databases, and handle general office support duties.</li><li>Assist with ongoing Quality Systems initiatives when asked</li></ul>
 Report Generation:<ul><li>Familiarity with creating reports in Excel is helpful</li><li>Be able to run inventory reports from offsite systems such as FileBridge or Iron Mountain Connect</li><li>System Administration:</li><li>Assist in the design and deployment of new or ongoing electronic document management systems (EDMS), including user management and security.</li></ul><ul><li> 
Organization &amp; Detail-Oriented: Ability to maintain complex filing systems and ensure data accuracy.</li><li>Computer Proficiency: Skills in data entry, retrieval, and managing electronic documents and databases.</li><li>Communication: Strong written and verbal communication skills to interact with the public, employees, and other departments.</li><li>Confidentiality: Discretion in handling sensitive and confidential information.</li><li>Legal Knowledge: Understanding of records management laws, regulations, and policies.</li><li>Problem-Solving: Ability to analyze situations and take appropriate action in response to record-related inquiries and requests.</li><li>Preferred prior experience handling medical records.</li></ul></div>

Onsite Records Coordinator / Specialist (North of Boston) (2)

City of Charlotte

<div>
 Date Opened: Friday, April 10, 2026 12:00 AM
 
 
 Close Date: Monday, April 20, 2026 12:00 AM
 
 
 Department: Charlotte-Mecklenburg Police Department
 
 
 Salary: $28.99 - $36.23 Commensurate with Experience
 
 
 
 Welcome to the City of Charlotte
 
 
 
 Charlotte is America?s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.
 
 
 
 Our Guiding Principles Include
 
 
 
 <ul>
 <li>
 Attracting and retaining a skilled and diverse workforce
 </li>
 <li>
 Valuing teamwork, openness, accountability, productivity, and employee development
 </li>
 <li>
 Providing all customers with courteous, responsive, accessible, and seamless quality services
 </li>
 <li>
 Taking initiative to identify, analyze, and solve problems
 </li>
 <li>
 Collaborating with stakeholders to make informed decisions
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 Serve as the bridge between the public and police department records, ensuring accessibility and transparency. Respond to inquiries, process requests, locate/copy records, and navigate legal requirements. Be a customer service leader, communicating clearly and resolving concerns professionally. Maintain accurate databases and adapt to changing regulations. This role is critical for fostering trust and public understanding of the department's operations. This position is under the supervision of the Police Attorney?s Office.
 
 
 
 Major Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Respond to public inquiries in person, via phone, email, or mail, providing information on available public records and access procedures.
 </li>
 <li>
 Process requests for public records, adhering to state and federal open records laws, department policies, and access limitations.
 </li>
 <li>
 Locate, retrieve, and copy requested records efficiently, ensuring the integrity and confidentiality of data.
 </li>
 <li>
 Redact sensitive information from records according to established protocols.
 </li>
 <li>
 Calculate and collect applicable fees for records access, following department financial procedures.
 </li>
 <li>
 Maintain accurate records of all requests, responses, and fees collected.
 </li>
 <li>
 Update and maintain department databases containing public records, ensuring accuracy and completeness.
 </li>
 <li>
 Utilize record management software effectively for searching, retrieval, and redaction tasks.
 </li>
 <li>
 Stay informed of changes in relevant laws and regulations impacting public records access.
 </li>
 <li>
 Communicate clearly and professionally with the public, providing courteous and timely responses to inquiries.
 </li>
 <li>
 Resolve customer concerns and handle challenging situations calmly and professionally.
 </li>
 <li>
 Stay informed of department policies and procedures, adapting to changes as needed.
 </li>
 <li>
 Perform other duties as assigned by supervisor.
 
 
 </li>
 </ul>
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 High School Graduate or equivalent with three (3) years of related experience
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Associate?s Degree with one (1) year of related experience
 
 
 </li>
 </ul>
 
 Knowledge, Skills, And Abilities
 
 
 
 <ul>
 <li>
 Possess exceptional oral and written communication skills and be able to convey an impression that reflects favorably upon CMPD.
 </li>
 <li>
 Possess excellent time management skills and the ability to work to achieve maximum time effectiveness and makes positive use of discretionary time.
 </li>
 <li>
 Be dependable and can be relied upon to meet schedules and deadlines to achieve positive results with available resources.
 </li>
 <li>
 Possess excellent decision-making abilities.
 </li>
 <li>
 Possess a strong working knowledge of CMPD policy and ability to learn and apply various
 </li>
 <li>
 Collect manage and analyze information, principles and practices
 </li>
 <li>
 Knowledge of general clerical/office practices and procedures including basic office workflow procedures
 </li>
 <li>
 Knowledge of data processing methods, information storage and retrieval techniques
 </li>
 <li>
 Knowledge of common practices and procedures of processing and disseminating information and supporting documentation
 </li>
 <li>
 Knowledge of basic record keeping practices
 </li>
 <li>
 Knowledge of police department supply and acquisition procedures
 </li>
 <li>
 Knowledge of proper inventory procedures
 </li>
 <li>
 Skill in basic PC based software applications such as Microsoft Word/Excel
 </li>
 <li>
 Knowledge of internet use, email and credit card transactions for ordering
 
 
 </li>
 </ul>
 
 ADA And Other Requirements
 
 
 
 Positions in this class typically require grasping, talking, hearing, seeing, and repetitive motions.
 
 
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Essential and marginal functions may require maintaining physical conditions necessary for sitting, standing, climbing, or walking for extended periods of time
 </li>
 <li>
 Light to moderate lifting and carrying; some crouching, stooping, squatting, crawling, reaching, pushing, and pulling when performing tasks
 </li>
 <li>
 Ability to see, hear, and communicate information effectively
 
 
 </li>
 </ul>
 
 Sensory Requirements
 
 
 
 <ul>
 <li>
 Concentrated and attentive use of one or more senses (visual, audio, and other sensory modalities) for proofreading, data entry, and tabulating data.
 </li>
 <li>
 Ability to operate in an environment with frequent interruptions from people and or noises, which in turn could result in some level of stress, fatigue, or strain.
 </li>
 <li>
 Comprehend written information in work-related documents.
 </li>
 <li>
 Ability to hear, understand, and distinguish speech.
 
 
 </li>
 </ul>
 
 CONDITIONS OF EMPLOYMENT
 
 
 
 The City?s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
 
 
 Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate?s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
 
 
 Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
 
 
 The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.
 
 
 Our culture is to serve the community honorably.
 
 
 
 How To Apply
 
 
 
 Apply online.
 
 
 Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
 
 
 You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.
 
 
 For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us
 
 
 The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation &amp; Technology ADA request form or call 704.336.4120.
 
 
 
 Benefits
 
 
 
 The City of Charlotte provides a comprehensive benefits package to eligible employees.
 
 
 Click here to learn more about the City of Charlotte?s benefits.
 
 
 The City of Charlotte is a drug and alcohol-free workplace.
</div>

Administrative Officer- Records Specialist

Vertical Home Health

<div>Job Title: Accounts Receivable Specialist
Job Summary:
We&rsquo;re searching for a skilled financial specialist to join our accounts receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The accounts receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners. The Accounts Receivable Specialist will manage and oversee all aspects of accounts receivable, collections, and reporting weekly denials. The ideal candidate will be detail-oriented, organized, and have strong communication skills to cooperate effectively with insurance providers and internal teams. 
Objectives of this role<ul><li>
Assist in streamlining the accounts receivable process by identifying areas for performance improvement</li><li>
Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates</li><li>
Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements</li></ul>
Key Responsibilities:<ul><li>
Billing Assistance:<ul><li>
Monitor and resolve any discrepancies in billing and payment records.</li></ul></li><li>
Collections:<ul><li>
Follow up on outstanding accounts, utilizing phone calls, emails, and letters to secure timely payments.</li></ul></li><li>
Data Entry &amp; Record Keeping:<ul><li>
Maintain accurate records of all accounts receivable transactions in the company&rsquo;s financial system [ContinuLink].</li><li>
Pull RA&rsquo;s and ERA&rsquo;s from vendors for posting and analyzing.</li></ul></li><li>
Reporting:<ul><li>
Generate and analyze accounts receivable reports to identify trends and areas for improvement.</li><li>
Prepare weekly aging reports, through Excel, and present findings to the billing team.</li></ul></li></ul>
Qualifications:<ul><li>
Experience in accounts receivable (or accounts payable) - Preferred</li><li>
Experience in Home Health billing-Preferred</li><li>
Proficient in accounting software, especially Excel.</li><li>
Strong Math &amp; Problem-Solving skills.</li><li>
Superb time management and detail orientation</li><li>
Proficiency with Google Drive</li><li>
Excellent communication and interpersonal abilities.</li><li>
Detail-oriented with strong organizational skills.</li></ul></div>

Accounts Receivable Specialist

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