records management specialist

ASRC Federal

<div>
 ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work&trade;
 
 
 Agile Decision Sciences LLC is seeking a
 
 Records Management Specialist 3 (RMS 3)
 
 to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with library and records management services. For this role, ASRC staff support the successful operation of a records center managing both electronic and hardcopy records on-site at EPA's location in Boston, MA. The majority of the work is performed on site, but some remote work is available on a weekly basis. The RMS provides technical support for records management programs, dockets, records centers, or other information service under supervision. The RMS may assist in planning and program development, analysis of records or docket management problems, and design of strategies to meet ongoing records or docket management needs.
 
 
 Specific technical duties may include, but are not limited to:
 
 
 <ul>
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 Response to inquiries
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 Collection maintenance and retrieval tasks
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 Records cataloguing/indexing metadata
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 Federal records schedule assignment and quality assurance of metadata entry
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 Equipment maintenance
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 Use of automated information systems, such as the Federal Docket Management System (FDMS), the Superfund Enterprise Management System (SEMS), the Agency Records Management System (ARMS), and/or other related region specific or national systems
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 Assisting EPA clients with storage procedures and conducting records inventories
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 Retaining and using knowledge about agency records management developments, including records schedule updates, for the purposes of cataloguing and proper disposition of records in paper and digital media
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 Tracking daily activity data and collecting data for weekly and monthly reports
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 Learning and using standard operating procedures and work instructions
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 Updating for providing recommendations for documentation or providing feedback for improving workflows and work instructions
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 Identifying innovations for records and information support
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 Developing and presenting trainings to Task Order colleagues and EPA clients
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree and 3 years of records management experience.
 </li>
 <li>
 NARA Federal Records Management Certificate desirable
 </li>
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 Experience with information technology as it relates to records, data centers, and digitization
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 Proficient experience with MS Office including Word, Excel with formulas, PowerPoint, and SharePoint
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 Strong experience in Quality Assurance
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 Self-motivated and highly organized with great attention to detail
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 Customer service skills and strong organizational skills with the ability to work independently and on a team, to communicate effectively and courteously with colleagues and customers, and to prioritize and manage multiple on-going projects
 </li>
 <li>
 Permanent Residency or US Citizenship is required for the Public Trust clearance
 
 
 </li>
 </ul>
 
 Physical requirements:
 
 Full range of arm movement (e.g., lifting above the head); ability to load paper in a scanner; ability to perform data entry; sit and stand for long periods of time; climb a step ladder to reach higher shelves; ability to lift at least 40 pounds of weight on a semi-daily basis; ability to push or pull up to 650 pounds on a cart, and the ability to bend, stoop, and kneel.
 
 
 We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.
 
 The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.
 
 
 
 
 
 
 EEO Statement
 
 
 
 
 
 
 ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.
 
</div>

Records Management Specialist

The McHenry Management Group

Description: 
Background check, US Citizenship, CAC and a secret clearance are requirements of this position. Contingent on contract award.
 
Technical Support Management (TSM) System Deficiency Records Management Support Specialist to support the United States Coast Guard (USCG) Offshore Patrol Cutter (OPC) Resident Inspection Office (RIO) in Mobile, AL.
 
Requirements: 
Provide OPC RIO, USN Board of Inspection and Survey (INSURV), and shipbuilder personnel with access and training on, and utilization support of the TSM System and Electronic Trial Card (ETC) tool as required.
 
Support tracking deficiency records and processes including but not limited to: Surveillance (Product Verification/Procedure Review), Test Witnessing, Compartment Completion Inspection, Corrective Action Requests (CARs), Trial Cards, and Project Management records.
 
Develop and maintain ship unique data and database for OPC RIO deficiency record input into the ETC tool and TSM system.
 
Assist OPC RIO personnel in maintaining and updating the status of deficiency records from creation through closure in the ETC tool and TSM system.
 
Assist OPC RIO in the preparation of technical briefings, assessments, audits, and milestone reviews.
 
Utilize available programs, tools, and data sources; assist in the preparation of weekly program management reports, program technical and financial metric status reports, and other reports.
 
Provide trial card status reports, through metrics, and progress the correction of deficiencies post-trials; in support of dock side and at-sea portions of trials.
 
Maintain the ability to provide ETC creation during pre-trial production inspection and test cycles.
 
Maintain the ability to transfer current cutter ETC tool pre-trial deficiencies, Quality CARs, and prior cutter(s) rollover trial card data into the TSM system.
 
Assist OPC RIO and INSURV personnel with the creation of new trial cards using the ETC tool.
 
Assist OPC RIO personnel with pre-screening and screening activities before, during and post trials.
 
Assist OPC RIO with the tracking, defect coding, and other applicable technical assistance on all trial cards from the ETC tool creation, through closure in the TSM system.
 
Maintain a deployable mini-local area network and surge support for sea trials consisting of twenty (20) laptops and associated network infrastructure to support dock side and at-sea portions of trials to record deficiencies in the TSM system.
 
Respond to USN INSURV trial card database requests pre, during, and post trials.
 
Attend meetings in relation to assigned tasks by the COR.
 
This position requires eligibility for a Secret security clearance, to be obtained after hire. Only U.S. citizens are eligible for a security clearance; therefore, only current U.S. citizens will be considered for this position.
 
Physical Job Requirements
 
Mix of desk/computer work in an office environment and periodic visits to waterfront/shipboard environments. May involve repetitive motion, traversing shipboard environments (e.g., confined spaces, ladders, hatches) or vision.
 
Education/Certification Requirements
 
Bachelor’s degree.
 
Six (6) years of relevant experience in a shipbuilding environment.
 
CompTIA Security+ certification.
 
Proficient in the use of the Government TSM system and the ETC tool.
 
Knowledge of ship construction deficiency records management processes.
 
Proficient with the Microsoft Office suite including Word, Excel, PowerPoint, SharePoint, and Outlook, as well as other software/tools provided on the Coast Guard Standard Workstation.
 
Strong communication and interpersonal skills.

(C) Technical Support Management (TSM) System Deficiency Records Management Support Specialist

Muller's Solutions

<div>M&uuml;ller's Solutions is seeking a Microsoft SharePoint &ndash; Document &amp; Content Management Specialist to manage and enhance our SharePoint platforms and optimize document and content management processes. In this role, you will be responsible for designing, configuring, and maintaining SharePoint sites, ensuring effective information architecture, compliance, and user accessibility across the organization.
Responsibilities:<ul><li><ul><li>Assess current SharePoint implementation (sites, libraries, permissions, structure)</li><li>Redesign and configure document management architecture aligned with NDMO</li><li>Implement metadata structures, document classification, and retention policies</li><li>Configure access control, versioning, and approval workflows</li><li>Enable document lifecycle management (creation review archival)</li><li>Establish governance model for document ownership and stewardship</li><li>Support migration/restructuring of existing content where required</li></ul></li></ul> 

Requirements<ul><li> 
3+ years working with Microsoft SharePoint (Online or On-Prem)</li><li>Strong experience in document management, records management, and governance</li><li>Hands-on expertise in SharePoint configuration (lists, libraries, workflows, permissions)</li><li>Familiarity with compliance frameworks for document control</li><li>Ability to translate regulatory requirements into SharePoint structures</li></ul> 
Benefits 
Why Join Us:
Opportunity to work with a talented and passionate team.
Competitive salary and benefits package.
Exciting projects and innovative work environment.</div>

Microsoft SharePoint- Document & Content Management Specialist-Part Time/3 Month

Recruit Lytics

<div>
 
 We are hiring a
 
 Records and Documentation Specialist
 
 to manage, organize, and maintain accurate documentation across our operations in the EU and MENA regions. This role is ideal for individuals who are highly detail-oriented, enjoy structured systems, and take pride in maintaining clean, compliant, and accessible records.
 
 
 In this position, you will ensure that all documents are properly recorded, stored, and easy to retrieve. Your work will support operational efficiency, compliance standards, and internal transparency by keeping documentation accurate, consistent, and audit-ready.
 
 
 &nbsp;
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Maintain and organize digital records, files, and documentation systems
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 Ensure all documents are properly labeled, categorized, and stored
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 Review records for accuracy, completeness, and consistency
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 Apply standardized naming conventions and documentation formats
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 Track document versions, updates, and retention status
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 Retrieve and provide documents for internal teams or audits
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 Identify and correct misfiled or duplicate records
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 Support documentation workflows and process improvements
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Good organizational and file management skills
 </li>
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 Familiarity with document management or record-keeping systems
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 Ability to follow structured processes and compliance standards
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 Clear written communication skills
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 Comfortable working independently in a remote environment
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 Basic proficiency with spreadsheets and digital tools
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 Previous experience in records management or administration is a plus
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Tools &amp; Work Environment:
 
 
 <ul>
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 Document management systems and cloud storage (Google Drive, SharePoint)
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 Spreadsheets (Excel or Google Sheets)
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 Internal tracking and documentation tools
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 Communication platforms (email, chat, video meetings)
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 Competitive compensation
 </li>
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 Flexible remote working schedule
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 Structured onboarding and training support
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 Opportunities for career growth in administration and compliance
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 Performance-based incentives
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 Supportive and collaborative remote team
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 Access to learning and development resources
 </li>
 
 </ul>
 
 &nbsp;
 
 
 
 Why Join:
 
 
 
 This role provides valuable experience in records management, compliance, and documentation processes. You will develop highly transferable skills in organization, data accuracy, and operational support, with opportunities to grow into roles in compliance, operations, or document control.
 
 
 &nbsp;
 
</div>

Records and Documentation Specialist | Remote EU & MENA

Müller's Solutions

<div>
 M&uuml;ller's Solutions is seeking a Document &amp; Content Management Specialist for a part-time 3-month contract to support the effective organization and management of corporate documents and content. This role involves overseeing document control processes, ensuring compliance with company standards, and facilitating smooth access to critical information across the organization.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Assess current SharePoint implementation (sites, libraries, permissions, structure)
 </li>
 <li>
 Redesign and configure document management architecture aligned with NDMO
 </li>
 <li>
 Implement metadata structures, document classification, and retention policies
 </li>
 <li>
 Configure access control, versioning, and approval workflows
 </li>
 <li>
 Enable document lifecycle management (creation &rarr; review &rarr; archival)
 </li>
 <li>
 Establish governance model for document ownership and stewardship
 </li>
 <li>
 Support migration/restructuring of existing content where required
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 </li>
 <li>
 3+ years working with Microsoft SharePoint (Online or On-Prem)
 </li>
 <li>
 Strong experience in document management, records management, and governance
 </li>
 <li>
 Hands-on expertise in SharePoint configuration (lists, libraries, workflows, permissions)
 </li>
 <li>
 Familiarity with compliance frameworks for document control
 </li>
 <li>
 Ability to translate regulatory requirements into SharePoint structures
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Why Join Us:
 
 
 Opportunity to work with a talented and passionate team.
 
 
 Competitive salary and benefits package.
 
 
 Exciting projects and innovative work environment.
</div>

Document & Content Management Specialist-Part Time (3 Month)

PeopleCaddie

<div>
 
 Job Description
 
 
 
 
 Data Entry Specialist | 8 Week Contract | The Loop
 
 
 
 <ul>
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 Client : Large Public Accounting Firm
 </li>
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 Location: The Loop, Chicago, IL (onsite)
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 Duration: 1/19 thru March
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 Pay Rate: $35 (W2)
 
 
 </li>
 </ul>
 
 Overview
 
 
 
 We&rsquo;re supporting a leading professional services firm on a short-term data entry and digital records project in The Loop.
 
 
 This role is ideal for someone organized, detail-oriented, and proficient with Microsoft 365 tools who thrives in a professional, fast-paced office environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Enter and organize data with accuracy and consistency
 </li>
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 Digitize, tag, and upload documents using Microsoft Teams, OneDrive, and SharePoint
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 <li>
 Maintain attention to detail and data integrity throughout
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 Collaborate with office staff to meet daily and weekly goals
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 Handle confidential information with professionalism and care
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Proficiency with Microsoft 365 (Excel, Teams, SharePoint, OneDrive)
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Reliable, punctual, and efficient
 </li>
 <li>
 Prior data entry or administrative experience preferred
 
 
 </li>
 </ul>
 
 Schedule
 
 
 
 <ul>
 <li>
 Standard business hours, Monday&ndash;Friday (onsite) off 12/24 &amp; 12/25
 </li>
 <li>
 Business casual environment
 
 
 </li>
 </ul>
 
 Why This Role
 
 
 
 A fast-moving, high-visibility project in The Loop &mdash; strong hourly pay, a professional setting, and a great opportunity to gain hands-on experience with digital document management in a respected national firm.
 
 
 #PCO
</div>

Data Entry

City of Lansing, Michigan

<div><div><div><h2 class="jobSectionHeader">Job Advertisement</h2></div>
<div>The City of Lansing is seeking a Central Records Specialist to join the Lansing Police Department (Central Records Division). The ideal candidate will possess skill in maintaining records/files, utilizing various programs, establish and maintain effective working relationships, and properly retain and dispense confidential information. This is a great opportunity for those seeking to use their knowledge and skill in customer-service. The City offers a competitive wage and benefit package including paid vacation, sick and holiday leave. 
SPECIAL REQUIREMENTS &amp; TRAINING:
 
This position requires that the applicant placed be able to be bonded under the terms of the City's blanket bond. Therefore, applicants cannot have committed any dishonest acts, before or after placement in the position. Applicants must authorize the release of any information from appropriate agencies regarding the applicants' criminal history prior to being given referral consideration. 
 
CANDIDATE(S) IS SUBJECT TO A COMPLETE BACKGROUND INVESTIGATION. Completed Background Authorization Form must be uploaded/attached to application and resume. 
 
Ability to become a Michigan Notary Public upon hire. 
 
IDEAL CANDIDATES WILL POSSESS THE FOLLOWING: 
<ul><li>
Associates Degree in Technical, Administration, Business, Criminal Justice, or related field; AND</li><li>
One (1) to three (3) years of experience in a customer service-related field.</li><li>
An equivalent combination of training and experience may be considered.</li></ul> 

ESSENTIAL POSITION FUNCTIONS INLCUDE BUT ARE NOT LIMITED TO: 
<ul><li>
Answers multi- line phone and answers inquiries on the phone and in person listening to what individuals need, and verbally provides information regarding general police matters.</li><li>
Processes firearm licensing applications, performs necessary backgrounds checks, administers required written test, issues appropriate license and collects associated fees.</li><li>
Arrest record checks for individuals, firearm applicants, governmental or criminal justice agencies, employers, and volunteer organizations, collects associated fees.</li><li>
Assist and act as a guide and resource with onboarding and training new police cadets, including training materials, organize training files, and conduct training exercises.</li><li>
Gathers requested information in accordance with Freedom of Information Act requests.</li><li>
Gathers information requested by Court or City Attorney for return of arrest records reports.</li><li>
Prepares written activity reports, taken from the daily activity summary report and compiles information regarding the number of firearm applicants, persons fingerprinted for licensing or employment, and the number of criminal fingerprints received.</li><li>
Completes electronic and hand-written transactions for money received in payment for traffic and police reports.</li><li>
Operates the RMS (Records Management System) entering and retrieving information.</li></ul><div> 
FULL JOB DESCRIPTION AVAILABLE UPON REQUEST</div></div> 

<div><h2 class="jobSectionHeader">Application Special Instructions</h2></div>
<div><div>The following MUST be submitted with your application for further consideration.</div><ul><li><div>
Resume and cover letter</div></li><li><div>
Education verification (transcripts, certifications, degree, DD-214) where applicable</div></li><li><div>
Background Authorization Form</div></li><li><div>
LPD FCRA Disclosure Form</div></li><li><div>
MAST Questionnaire Form</div></li></ul><div>
HAND DELIVERED APPLICATIONS WILL NOT BE ACCEPTED.</div></div>
<div><h2 class="jobSectionHeader">.</h2></div>
<div><div>The City of Lansing is an Equal Opportunity Employer and a Certified Veteran Friendly Employer.</div><div> 
The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.</div><div> 
See links below for our Anti-Retaliation and Anti-Religious Discrimination and Religious Accommodation Policies:</div><div>
https://content.civicplus.com/api/assets/6d1a5156-dc99-44d2-aa0f-704f562b9887?cache=1800</div><div>
https://content.civicplus.com/api/assets/0a11cd2e-db10-4829-aea2-9d71ef7d8b02?cache=1800</div></div></div></div>

Central Records Specialist 35

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