records management specialist

Public Employees' Retirement System

<div><div>Initial Posting Date:</div>
12/31/2025<div></div><div>
Application Deadline:</div>
01/11/2026<div></div><div>
Agency:</div>
Public Employees Retirement System<div></div><div>
Salary Range:</div>
$3,429 - $4,207<div></div><div>
Position Type:</div>
Employee<div></div><div>
Position Title:</div>
Office Specialist 1 (Image Information Technician)<div></div><div>
Job Description:</div><div>
If you are an excellent communicator that enjoys being part of a team and doing work with a high level of attention to detail, read on!</div><div></div><div>
The Public Employees Retirement System is recruiting for one (1) Office Specialist 1 (Image Information Technician) position in the Central Administration Division, Enterprise Content Management Section.</div><div></div><ul><li><div>
This is a full-time, permanent position.</div></li><li><div>
This position is based at our headquarters in Tigard, Oregon and is a 100% in-office position.</div></li><li><div>
This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.</div></li><li><div>
This position is represented by the Service Employees International Union (SEIU).</div></li></ul><div></div><div>
We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.</div><div></div><div>
Central Administration Division</div><div></div><div>
This position resides in the Central Administration Division Procurement, Facilities and Logistics section. The Central Administration Division provides support services necessary to achieve the agency's key goals in support of the mission, vision, and core values and operating principles. Services from Central Administration are provided to all departments in the agency. Central Administration supports the executive director's office and other key areas and plays a key role in making and implementing critical agency decisions.</div><div></div><div>
Enterprise Content Management Section</div><div></div><div>
Enterprise Content Management Section (ECM) exists within Facilities and Logistics. The section is responsible for information governance development and compliance functions &ndash; providing enterprise guidance as well as the management of all agency information as required by applicable laws and established industry standards including governance on information in a collaborative work state across the enterprise. The activity also provides records management services to the agency as required by ORS 192 and OAR 166. The EMC centralized imaging system supports legacy processes and practices using technology that supports physical document imaging. It also is responsible for the migration of moving filmed images to electronic formats in support of business users. This activity also provides research functions that support internal and external agency needs.</div><div></div><div>
What you will be doing:</div><div></div><div>
This position supports the Agency and its business units by facilitating the processing and management of Agency records within electronic content and microfilm repositories. Responsibilities include the preparation and processing of physical, microfilm, and electronic documents/records. The ideal candidate will demonstrate proficiency in computer operations, file manipulation, and information management within a production-oriented environment. This role requires exceptional attention to detail, a strong commitment to teamwork, and the ability to handle repetitive tasks with precision and consistency.</div><div></div><div>
For a complete review of the position description, please contact the recruiter <div>recruitment@pers.oregon.gov</div>.</div><div></div><div>
What Are We Looking For?</div><div></div><div>
There are multiple ways to meet the minimum qualifications for this position. We encourage you to review all the options carefully &ndash; whether through education, experience, training, or a combination. If you believe your background has prepared you to succeed in this role, we welcome your application!</div><div></div><div>
Minimum Qualifications</div><div></div><div>
One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR</div><div></div><div>
An equivalent combination of experience and college coursework or training in a general office occupation.</div><div></div><div>
Candidates who are the most competitive will possess the following skills, background, and areas of experience:</div><div></div><ul><li><div>
Dependability</div></li><li><div>
Time management</div></li><li><div>
Communication</div></li><li><div>
Teamwork</div></li><li><div>
Critical thinking</div></li><li><div>
Growth mindset</div></li><li><div>
Outstanding attention to detail</div></li><li><div>
Familiarity with Kodak imaging systems and software preferred</div></li></ul><div></div><div>
Benefits of Working for the State of Oregon &amp; the Public Employees Retirement System:</div><div></div><div>
Our team focuses closely on collaboration to support fellow teammates, while ensuring safety and looking for ways to innovate. Additional benefits include:</div><div></div><ul><li><div>
Work/life balance, 11 paid holidays a year, and a <div>competitive benefits package</div>.</div></li><li><div>
Advancement and learning opportunities that will help grow your career with the State of Oregon.</div></li></ul><div></div><div>
Application Instructions &amp; Requirements</div><div></div><div>
Current State of Oregon Employees: Apply via your employee <div>Workday</div> account.</div><div>
External Applicants: Apply via the State of Oregon job opportunities webpage.</div><div></div><ul><li><div>
Fill out the application or submit a resume. Your submitted experience fields or attached resume should include the beginning and end dates (mm/dd/yyyy) for each employer. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.</div></li><li><div>
Attach a one-page cover letter outlining your qualifications for this position. Your letter should explain how your professional background meets the minimum qualifications and desired attributes mentioned in the job posting. Additionally, include a detailed account of your experience handling sensitive or confidential information and your experience with high-speed production scanners, microfilm/microfiche systems, batch management software, or other similar imaging technologies.</div></li><li><div>
After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.</div></li><li><div>
If you are a veteran or an Oregon National Guard servicemember (current and former), you may receive preference. The task to upload your documents will come before the public records request and gender identity questionnaire tasks.</div></li></ul><div></div><div>
Additional Details:</div><div></div><ul><li><div>
Visa Sponsorship: Agency does not offer visa sponsorship. Within three (3) days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.</div></li><li><div>
Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit <div>Veterans Resources</div> or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If claiming veterans&rsquo; preference please be sure to check your Workday account for pending tasks or actions under your &ldquo;My Applications&rdquo; section.</div></li><li><div>
The information in your application will be used to complete a pay equity assessment to determine salary placement upon hire. Please see the link here to our <div>Pay Equity Project</div></div></li><li><div>
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.</div></li><li><div>
Finalists may be subject to a criminal history check. Criminal records are compared against the needs of the position and if found to conflict then may lead to disqualification.</div></li><li><div>
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.</div></li></ul><div></div><div>
Helpful Links &amp; Resources</div><div></div><div><div>
How to Set Job Alerts</div> | <div>Workday Applicant FAQ</div> | <div>What You Need to Know to Get the Job</div></div><div></div><div>
HELPFUL LINKS AND CONTACT INFORMATION</div><div></div><div>
Learn more about <div>PERS</div></div><div>
Learn more about <div>Oregon</div></div><div></div><div>
For additional information you may contact the recruiter by e-mail at <div>vitaly.putintsev@pers.oregon.gov</div> or by phone at 503-603-7500.</div><div></div><div><i>
Come for a job. | Stay for a career. | Make a difference... for a lifetime!</i></div><div></div><div>
PERS is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity.</div></div>

Office Specialist 1 (Image Information Technician)

University of Minnesota

<div><div>Required Qualifications<br>
<ul><li>BA/BS plus at least two years of law enforcement experience, or a combination of</li></ul>
related education and work experience equal to six years.<br>
<ul><li>Ability to develop and maintain working relationships.</li><li>Strong verbal and written communication skills.</li><li>Ability to process and handle confidential and sensitive information with discretion</li><li>Must pass in a public safety background investigation and fingerprint-based criminal</li></ul>
history check.<br>
<br>
Preferred Qualifications<br>
<ul><li>Knowledge of Minnesota State Statutes and Law Enforcement Practices</li><li>Knowledge of Law Enforcement systems</li><li>Knowledge of Minnesota Data Practices Act</li><li>Knowledge of National Incident Based Reporting System (NIBRS), Minnesota Offense</li></ul>
Code (MOC), Uniform Offense Code (UOC), and the Clery Act<br>
<ul><li>Ability to use initiative and independent judgement within established policies and</li></ul>
procedural guidelines, and exercise discretion in the absence of specific instructions.<br>
<ul><li>Certification Requirements within six months of hire or as soon as training is available:</li><li>MN BCA Criminal Justice Information Systems (CJIS) and National Crime</li></ul>
Information Center (NCIC) Operator Training<br>
<ul><li>MN BCA National Incident-Based Reporting System Training</li><li>MN BCA Terminal Agency Coordinator (TAC) Training</li><li>MN BCA Security Awareness Training</li><li>MN Government Data Practices Act Compliance Training</li><li>Jeanne Clery Act Compliance Training</li></ul></div><div>
Job Description<br>
Department of Public Safety Police Records Specialist<br>
The Police Records Specialist is responsible for providing complex administrative and technical support to department staff in processing Criminal Justice Information in police records and reports. Duties and responsibilities include receiving, routing, entering, researching, and assimilating data into the department&rsquo;s records management system or other databases; identifying and maintaining criminal activity data, known offender and statistical information, and performing a variety of related duties associated with the maintenance of departmental records. Duties are performed using independent judgement and specialized knowledge within the records management function. The position works under the supervision of the Police Records Manager. This position also acts as the backup to the Records Manager and must maintain a keen understanding of the division's roles and responsibilities as a whole.<br>
<br>
Job Duties<br>
<br>
Police Records Management: 65%<br>
<ul><li>Process &amp; Maintain Police Reports and Related Documentation</li><li>Review and process reports daily through Transcription, ensuring accurate CJIS</li></ul>
data is documented within the Records Management System (RMS).<br>
<ul><li>Validate appropriate NIBRS, MOCs, and/or UOCs are applied correctly to</li></ul>
reports.<br>
<ul><li>Flag errors for review.</li><li>Ensure all case reports, supplements, and related case documents are</li></ul>
accurately linked to the report file.<br>
<ul><li>Instruct and offer feedback to department personnel regarding report</li></ul>
composition, policies and procedures.<br>
<ul><li>Respond to Data Requests</li><li>Receive, process, and fulfill law enforcement data requests from internal</li></ul>
departments, external agencies, and the general public in compliance with the<br>
Minnesota Government Data Practices Act, applicable Federal law, and<br>
department guidelines.<br>
<ul><li>Process Citations</li><li>Review daily citation correction and dismissal recommendations from agency</li></ul>
personnel.<br>
<ul><li>Review weekly citation dismissal requests. Research and provide documentation</li></ul>
for administrative review, and submit citation dismissals through court<br>
administration.<br>
<ul><li>Evaluate the volume of citations and assign them to administrative assistants for</li></ul>
processing as needed.<br>
<ul><li>Process citations to courts.</li><li>Answer questions from the public regarding citations.</li><li>Perform Criminal Justice Data Network (CJDN) Operator &amp; Assistant BCA Terminal</li></ul>
Agency Controller (TAC) Duties<br>
<ul><li>Enter, update, purge, review, and retrieve pertinent data in the Minnesota</li></ul>
Criminal Information System (MINCIS) and National Crime Information Center<br>
(NCIC) databases.<br>
<ul><li>Run Criminal History Checks &amp; Records Checks Related to Law Enforcement Subjects,</li></ul>
Prospective Employees &amp; Ride Along Applicants<br>
<ul><li>Collaborate with Multiple City &amp; County Attorneys Offices</li><li>Submit charging considerations from the Criminal Investigations Division to</li></ul>
appropriate prosecuting authority.<br>
<ul><li>Assist in fulfilling time sensitive Court requests from Prosecutors for evidence.</li><li>Collaborate with University Departments</li><li>Share data with Equal Opportunity &amp; Title IX, the Care Team, the Behavioral</li></ul>
Consultation Team, and/or Student Conduct as needed.<br>
<ul><li>Maintain Records Retention Schedule</li><li>Apply policies and procedures to digital and physical records holdings,</li></ul>
organizing, retaining, and purging agency case files accordingly.<br>
<br>
Operations Support: 25%<br>
<ul><li>Provide Customer Service</li><li>In person, by email and over the phone, answering questions related to police</li></ul>
reports, citations, and law enforcement data.<br>
<ul><li>Execute Fingerprint Check Process for Prospective Employees</li><li>Submit documentation to the BCA for criminal background checks, review results</li></ul>
and advise appropriate agency personnel.<br>
<ul><li>Maintain Jurisdictional Crime Map &amp; Expanded Coverage Zone Statistics</li><li>Assess and add law enforcement data to crime map and expanded coverage</li></ul>
zone spreadsheet for external and internal stakeholders to review.<br>
<ul><li>Act as Backup to the UMPD Criminal Records Manager</li><li>Other Projects and Duties as Assigned</li></ul><br>
Clery Act Compliance 10%<br>
<ul><li>Maintain &amp; Upload the Daily Crime Log to the Public Safety website</li><li>Identify trends that may result in a Safe U notification</li><li>Collect &amp; Collate UMPD Annual Clery Statistics</li><li>Review police reports for Clery Act offenses</li><li>Review identified reports for inclusion in UMPD Clery Act statistics</li></ul></div><p><br>
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.</p><p>
Additional documents may be attached after application by accessing your &quot;My Job Applications&quot; page and uploading documents in the &quot;My Cover Letters and Attachments&quot; section.</p><p>
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.</p><p>
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.</p><p>
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu</p><p>
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.</p><p></p><p>
The University of Minnesota, Twin Cities (UMTC)</p><p>
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.</p><p>
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America&rsquo;s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).</p></div>

Police Records Specialist

City of Boise, ID

JOB
<br>Records Technician II – Boise Police DepartmentJoin the Boise Police Department as a key support professional who helps keep critical operations running smoothly. As a Records Technician II, you’ll take on a wide range of responsibilities—from managing and interpreting police records to providing timely support to officers, detectives, and department leadership. Your work ensures accurate information flows where it’s needed most, often in fast-paced or time-sensitive situations.You’ll also serve as a knowledgeable point of contact for both employees and community members, helping communicate departmental policies and procedures in a clear and professional way. If you’re detail-oriented, thrive in a dynamic environment, and are looking to build a meaningful career in public safety, this role offers an excellent opportunity to make an impact while growing your technical and administrative expertise.
<br><br>
EXAMPLE OF DUTIES
<br>Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Is capable of performing all duties of a Records Technician I and provides team support and training, as needed. Processes police records according to records management regulations, policies and procedures. Reads and interprets crime reports which include city, state and federal statutes. Utilizes Federal Bureau of Investigations (FBI) guidelines to classify events into the records management system. Maintains security, privacy and confidentiality of police records. Determines which police records can be released to other agencies according to policies and procedures. Classifies and updates police report data and documents electronically transferred into the Records Management System using the National Incident-Based Reporting (NIBRS) federal regulations. Provides error checking and system/data audits for quality. Prepares specific reports. Enters, updates and purges and validates pertinent data according to governing rules, policies and procedures. Provides administrative and technical support to internal police staff using software systems. Assists the public in obtaining police services by determining their needs and directing them to the appropriate resources.Packages case reports for submission to the City of Boise and Ada County Prosecutor's Offices, including submitting electronic documents, photos and citations. Coordinates with operations units to assist with compiling complete case reports. Coordinates with outside agencies to provide and gather information necessary to process cases. Ensures all agencies involved have appropriate paperwork about relevant cases. Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
<br><br>
SUPPLEMENTAL INFORMATION
<br>The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Efforts While performing the duties of this job the employee is occasionally lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.Working EnvironmentThe work environment will include inside conditions. This position works: day, swing and night shifts as well as weekends and holidays.

Records Technician II

Combined Fabrics Ltd

<p><b>Record Keeper (Accounts):</b></p><p><b>Experience: </b>03 to 04 years Experience in a reputed Textile company.</p><p><b>Qualification/Degree</b>: Intermediate / Graduate.</p><p><b>Required Skills: </b>MS Office, Record Keeping and Scanning.</p><p><b>Key Responsibilities:</b></p><ul><li>Ensure records are accurately filed and systematically categorized for easy retrieval.</li><li>Ensure records are filed in both physical and digital formats, adhering to guidelines for classification and indexing.</li><li>Scanning of all documents and its attachment with relevant vouchers.</li><li>Maintenance of logs about voucher retrieval and access.</li><li>Ensuring that all financial documentation, from invoices to tax records, is properly archived, secured, and easily accessible for audits, reporting, and other departmental needs.</li><li>Work with IT and ERP team to ensure digital records are backed up, encrypted, and easily accessible.</li></ul><p><b>Salary</b>: Market Competitive.</p><p><b>Benefits</b>: Provident fund, Bonus, Leave Encashment, WPPF, Medical, (OPD Hospitalization) EOBI, etc.</p><p><b>send your cv to</b> hr@combinedfabrics.com</p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Record Keeper (Accounts)

Citi

<div><p>The Records Management Lead Analyst is responsible for driving the effective and efficient management of record to ensure adherence to the enterprise Records Management Policy and Standards. The Records Management Lead Analyst is a critical partner across Business and Function stakeholder teams, including ICRM, Finance, Risk, Human Resources, Internal Audit, Legal, Operations and Technology, as well as Records Management to drive the Data Governance strategy and support the adoption of consistent standards and capabilities. Strong ability to manage projects and initiatives, communicate effectively across all levels of the organization, and attention to detail are needed for success in this role.</p><p></p><p><b>
Responsibilities:
</b></p><ul><li>Ensure that records and information subject to record keeping requirements are documented with relevant linkage in line with the Data Operating Model framework</li><li>
Development of standards &amp; guidelines to support the Functions in their execution of the Record Keeping Policy</li><li>
Maintain a holistic view of records and information management issues impacting the Functions</li><li>
Allocates/Co-ordinates within teams and project groups</li><li>
Evaluation and selection of content/records management tools, development of processes and controls to enable the efficient oversight of data quality and integrity initiatives relating to records Management.</li><li>
Interface with the Global teams such as Independent Compliance Risk Management (ICRM), Resource &amp; Location Strategy (RLS), Technology, Legal, General Archiving etc. to develop and deliver on the requirements of the Records Management Program, including development and/or monitoring of metrics to demonstrate effectiveness</li><li>
Review all the documented procedures and maintenance of all records/proof for the respective deliverables</li><li>
Prepare regular reports to keep management updated on progress</li><li>
Prepare content for presentations and communications for senior internal audiences</li></ul><p></p><p><b>
Qualifications:</b></p><ul><li>
10+ years of relevant experience in Program Governance, Risk &amp; Control and Compliance functions</li><li>
Experience in Records, Data and Information Management highly preferred</li><li>
Communicates effectively, develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences; able to drive consensus, and influence relationships at all levels</li><li>
Collaborates effectively by building partnerships and working well with others to meet shared objectives</li><li>
Experience in managing and implementing successful projects</li><li>
High degree of initiative and personal accountability, self-starter and highly motivated</li><li>
Strong analytic and problem-solving skills</li><li>
Proficient in the use of basic Microsoft applications (Word, Excel, PowerPoint)</li></ul><p></p><p><b>
Education:</b></p><ul><li>
Bachelor's/University degree, Master's degree preferred</li></ul><p>
-</p><p><b>
Job Family Group:
</b></p>Data Governance<p>
-</p><p><b>
Job Family:</b></p>
Records Management<p>
-</p><p><b>
Time Type:</b></p>
Full time<p>
-</p><p><b>
Most Relevant Skills
</b></p>Constructive Debate, Data Governance, Data Management, Internal Controls, Laws and Regulations, Management Reporting, Policy and Procedure, Program Management, Records Management, Risk Controls and Monitors.<p>
-</p><p><b>
Other Relevant Skills
</b></p>For complementary skills, please see above and/or contact the recruiter.<p>
-</p><p><i>
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p><p></p><p><i><br>
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review </i><i>Accessibility at Citi</i><i>.</i><br>
<br>
<i>View Citi&rsquo;s </i><i>EEO Policy Statement</i><i> and the </i><i>Know Your Rights</i><i> poster.</i></p></div>

Records Management Lead Analyst - Vice President

State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><div><b>DSHS ESA Forms &amp; Records Analyst 1</b><br>
<br>
Are you detail-oriented? Do you strive to stay organized and excel at doing so? The Economic Services Administration (ESA), Customer Service Contact Center is looking for a Forms &amp; Records Analyst 1 to become a part of our dedicated team in the Hub Imaging Unit (HIU) in Yakima, WA.<br>
<br>
In this role, you will sort, scan, and index forms into an electronic tracking and display system. You will also process documents including reviewing, cataloging, and transmitting forms for records retention, migration, and disposition. This is an in-office-only position.<br>
<div></div>
<b>
Some of what you'll be doing:</b></div><br>
<ul><li>
Receive, analyze, organize and prepare client forms and records, while adhering to policies and procedures</li><li>
Analyze forms and prepares batches for imaging, differentiating by household, document code, client ID, and date</li><li>
Analyze records management discoveries, developing and implementing plans for rectifying system deficiencies</li><li>
Assist with reviewing and updating record retention schedules and coordinate retrieval of information in response to requests from staff and management</li><li>
Image client documents, using the ILINX capture software along with Kodak Capture</li><li>
Assists in the development of records retention policies and procedures</li></ul><b>
What we're looking for:</b><br>
<ul><li>
Ten key experiences</li><li>
Ability to type 40 words per minute</li><li>
Ability to work with a computer on a daily basis</li><li>
Accurate keyboard skills including proficiency in MS Office Applications: Word, Excel, and Outlook</li><li>
Ability to work in a high-volume environment with frequent movement between tasks</li></ul><b>
Who should apply?</b><br>
<br>
Professionals with an associate's degree in business administration, accounting, industrial engineering, or a related field<br>
<br>
Or<br>
<br>
A high school diploma or equivalent and two years of experience in forms and/or records management<br>
<br>
Equivalent education/experience.<br>
<br>
<b>Interested?</b><br>
Please complete an online application and include the following:<ul><li>
Cover letter</li><li>
Resume</li><li>
Three professional references</li></ul><br>
<b>
Questions? </b>Email the recruiter at morgan.daggi@dshs.wa.gov and reference job number 09118.
<br>
<br>
The Department of Social and Health Services&rsquo; (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency&rsquo;s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.</div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><p>Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant&rsquo;s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.<br>
<br>
<i>Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. </i>Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.<br>
<br>
 E-Verify&reg; is a registered trademark of the U.S. Department of Homeland Security</p></div></div></div><p></p>

DSHS ESA Forms & Records Analyst 1

Crow Wing County

<div><div><div><h2 class="jobSectionHeader"><b>Position Objective</b></h2></div>
<div><p>Make a difference in Crow Wing County by joining a dynamic team that delivers excellence!<br>
<br>
This position provides support services to the investigators, officers, correctional officers, dispatchers and administration of the Crow Wing County Sheriff's Office by working with the Records Supervisor to insure the continuous and effective operation of the Records Unit. The position requires the knowledge, use and application of specialized systems, procedures, statutes and regulations relating to law enforcement in Minnesota. Assignments within the unit may vary at times but each member of the unit is expected to maintain their knowledge and ability to perform all of the essential duties at any given time.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Duties &amp; Responsibilities</b></h2></div>
<p></p><div><ul><li>Transcribe reports and statements for officers and administration.</li><li>
Prepare case files for prosecution in a timely manner, and in accordance with state statutes. This involves identifying degree of criminal charge and applicable deadlines, preparing appropriate forms, ensuring all necessary documents are present and accurately completed.</li><li>
Create and maintain accurate files in the Records Unit through: proper classification of data in accordance with CJRS (Criminal Justice Reporting System), and the Crow Wing County Sheriff's Office Policies and Procedures; accurate entry of data into State and internal systems; accurate scanning of completed case files.</li><li>
Review, code and submit all Initial Case Reports into NIBRS per state and federal mandates.</li><li>
Know and understand the application processes related to Permit to Carry and Permit to Purchase and maintain an understanding of all systems related to the approval and issuance reporting.</li><li>
Participate in the on-going maintenance of all Permit to Carry applications by accessing and reviewing the annual criminal history checks.</li><li>
Receive and process records requests from the public, insurance companies, other law enforcement personnel, Guardian Ad Litem, Crime Victim Ombudsman, and other agencies, processing and responding to the requests in a timely manner, in accordance with MN data practices laws.</li><li>
Process various types of media, accurately recording information in the case file; retrieving such data as needed and disseminating copies in accordance with data practices.</li><li>
Participate in the dangerous dog or potentially dangerous dog registration process and procedures.</li><li>
Process all traffic citations, verifying court dates, driver's record, vehicle registration and accuracy of State Statute; make all necessary copies and disseminate for data entry, filing, court and prosecuting attorney.</li><li>
Know and understand the reporting requirements of the MN Predatory Offender Registration (POR) program.</li><li>
Assist in implementing and maintaining internal processes related to the tracking of all POR paperwork; to insure compliance with all state requirements.</li><li>
Know and understand the receipting procedures for the office; receipt all monies accurately.</li><li>
Perform all duties of the Administrative Associate assigned to the front desk when needed.</li><li>
Train new employees as directed.</li><li>
Maintain confidentiality requirements of the Crow Wing County Sheriff s Office in accordance with MN Data Practices and office policies and procedures.</li><li>
Adhere to all Crow Wing County Sheriff's Office Policies and Procedures.</li><li>
Performs other related functions as assigned or apparent, including responding to an emergency event.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><ul><li>High School Diploma or Equivalent</li><li>
Formal prep of less than one year such as a certificate program in related field or equivalent knowledge gained from experience and/or education.</li><li>
Three or more years of work experience of a similar nature and scope of responsibility</li><li>
Intermediate proficiency with Microsoft programs</li><li>
Accurate keyboarding skills of 50 words per minute (test required at time of application).</li></ul><b>
SPECIAL REQUIREMENTS:</b><ul><li>
Satisfactory completion of Department of Public Safety background examination.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Desirable Qualifications</b></h2></div>
<p></p><div><ul><li>Prior experience working with criminal data records</li><li>
Extensive transcription experience</li><li>
General Database experience</li><li>
Understanding of a records management and ability to properly classify and enter data into the various systems and commit documents to a computerized repository using exemplary quality control guidelines in data integrity.</li><li>
Ability to properly enter data and accurately file reports and retrieve and print copies of reports for release to the public and other criminal justice agencies based upon Minnesota Data Practices guidelines.</li><li>
Knowledge of the National Crime Information Codes (NCIC), Minnesota Criminal Justice Reporting System (MNCIS), and the National Incident Based Reporting System (NIBRS).</li><li>
Ability to communicate professionally and effectively orally and in writing.</li><li>
Ability to work well with others and to create a cooperative atmosphere that fosters good team relations and maximum productivity.</li><li>
Ability to create and execute documents.</li><li>
Ability to read and process various legal documents.</li><li>
Ability to prioritize work assigned for optimum efficiency.</li><li>
Ability to take assignments and direction from multiple individuals.</li><li>
Willingness to accept responsibility, take initiative, and work independently or as part of a team to accomplish the goals assigned.</li><li>
Good working knowledge of criminal law to the extent necessary to perform daily tasks.</li><li>
Knowledge of office procedures and job assignments within the office.</li><li>
Good working knowledge of all internal and external databases.</li><li>
Strong organizational skills.</li><li>
Good working knowledge of MN BCA requirements in completing criminal history requests.</li><li>
Ability to handle irate people and control situations while being courteous and professional</li></ul></div></div></div><p></p>

Records Specialist

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