operations manager

document controller

finance manager

hr officer

maintenance coordinator

records manager

One Imperium

<p><b>Role Summary</b><br/>Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul><p><b>Performance Indicators (KPIs)</b></p><ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul><p>Job Type: Full-time</p>

Female Senior Administrative Executive

Management Solutions International (MSI)

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Outsourcing</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><div><b>Job Title:</b> Archiving Clerk / Document Controller</div>
<p><b>Location:</b> Qatar<br>
<b>Experience:</b> 1&ndash;3 Years<br>
<b>Nationality:</b> Arab candidates preferred</p>
<p><b>Job Description:</b></p>
<p>We are looking for a reliable and organized <b>Archiving Clerk / Document Controller</b> to manage, maintain, and safeguard the company&rsquo;s records and documents. The ideal candidate will have experience in a corporate or government environment and knowledge of archiving standards and digital record-keeping systems.</p>
<p><b>Key Responsibilities:</b></p>
<ul><li><p>Organize, classify, and maintain both physical and digital records and documents.</p>
</li><li><p>Control document flow and ensure proper filing, labeling, and storage of records.</p>
</li><li><p>Implement document control procedures and archiving standards.</p>
</li><li><p>Support digitization and electronic document management initiatives.</p>
</li><li><p>Retrieve, track, and provide documents upon request from internal departments.</p>
</li><li><p>Maintain confidentiality and ensure data protection compliance.</p>
</li><li><p>Assist in preparing reports and maintaining document logs and indexes.</p>
</li><li><p>Coordinate with different departments to ensure proper documentation and record updates.</p>
</li></ul><p><b>Requirements:</b></p>
<ul><li><p>Minimum <b>1&ndash;3 years of experience</b> as a <b>Document Controller</b>, <b>Records Clerk</b>, or in a similar role within a <b>corporate or government</b> environment.</p>
</li><li><p>Diploma or Certificate in <b>Records Management</b>, <b>Business Administration</b>, or a related field.</p>
</li><li><p>Knowledge of <b>archiving standards</b> and <b>digital record management systems</b> is an advantage.</p>
</li><li><p>Strong organizational and communication skills.</p>
</li><li><p>Proficiency in <b>MS Office</b> and basic computer applications.</p>
</li><li><p><b>Arab candidates</b> are preferred.</p>
</li></ul><p><b>Employment Type:</b> Full-time</p></div></div><p></p>

Archiving Clerk/ Document Controller

Delta Corporation

<p><b>Responsibilities include:</b></p><ul><li>Maintain and manage all controlled documents for projects and departments, ensuring accuracy and accessibility.</li><li>Receive, log, distribute, and track engineering drawings, specifications, and technical documents.</li><li>Ensure proper document classification, numbering, and filing as per project and company procedures.</li><li>Manage document revision control and ensure obsolete documents are promptly removed from circulation.</li><li>Collaborate with project, engineering, and QA/QC teams to ensure timely document submissions and updates.</li><li>Prepare and maintain document transmittals and records for internal and external communications.</li><li>Monitor document workflows and ensure compliance with client and regulatory requirements.</li><li>Support audits and inspections by providing required documentation and records promptly.</li><li>Adhere to all <b>QHSE and company policies</b> related to document control and confidentiality.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in <b>Business Administration, Engineering, or related field.</b></li><li>Minimum <b>3&ndash;5 years of experience</b> as a Document Controller, preferably in the <b>Oil &amp; Gas / manufacturing industry.</b></li><li>Proficient in <b>MS Office and document management systems (EDMS).</b></li><li>Familiarity with <b>engineering documentation, project records, and revision control procedures.</b></li><li>Excellent organizational skills and strong attention to detail.</li><li>Effective communication and time management abilities.</li><li>Experience with <b>ERP systems (SAP preferred)</b> is an advantage.</li></ul><p>Job Type: Full-time</p>

Document Controller

COMO Facilities Management Services

<p><b>Key Responsibilities:</b></p><ul><li><b>Document Control:</b></li><li>Manage and maintain company records, ensuring all documents (e.g., contracts, reports, correspondence, drawings) are accurately filed, indexed, and stored in both physical and electronic formats.</li><li>Develop and implement standardized document control procedures to ensure proper documentation handling, including receiving, reviewing, distributing, and archiving documents.</li><li>Ensure documents are categorized correctly, and all relevant information (e.g., version control, approval status) is captured and tracked.</li><li>Organize, update, and maintain document repositories, both physical and digital, to ensure easy access for employees and teams.</li><li>Control and monitor document access, ensuring confidentiality and security of sensitive information.</li><li><b>Document Issuance &amp; Distribution:</b></li><li>Distribute documents to relevant departments and stakeholders in a timely manner.</li><li>Track and record the circulation of documents and ensure that documents are reviewed, approved, and signed by the appropriate parties.</li><li>Ensure that all project or operational documents are kept up to date and aligned with current practices.</li><li><b>Administrative Support:</b></li><li>Provide general administrative support to teams, including scheduling meetings, organizing travel arrangements, and handling phone calls and correspondence.</li><li>Coordinate the collection, filing, and reporting of administrative and operational data for different departments.</li><li>Support managers and team leaders with day-to-day office tasks and clerical duties.</li><li>Prepare reports, presentations, and memos as required by management or project teams.</li><li><b>Compliance &amp; Quality Control:</b></li><li>Ensure that all documents and records are in compliance with company policies, legal, and regulatory standards.</li><li>Conduct regular audits of the documentation system to ensure proper filing and compliance with internal document control procedures.</li><li>Maintain version control on documents, ensuring that obsolete or outdated files are archived or disposed of in accordance with company policy.</li><li><b>Document Retrieval &amp; Reporting:</b></li><li>Provide efficient document retrieval services, ensuring that employees can easily access needed documentation.</li><li>Assist in compiling and preparing periodic reports on document control activities and administrative functions.</li><li>Manage document requests and ensure proper authorization for the release of confidential or sensitive documents.</li><li><b>Electronic Filing System Management:</b></li><li>Manage the electronic filing system (e.g., document management software) to ensure efficient and organized document storage.</li><li>Implement and maintain backup systems for digital records, ensuring data integrity and recovery protocols are in place.</li><li>Provide training and guidance to staff on how to use document management systems and maintain proper document filing practices.</li><li><b>Communication &amp; Coordination:</b></li><li>Communicate with internal teams and external clients or contractors regarding document submissions, updates, and changes.</li><li>Collaborate with other departments to ensure smooth flow of documentation and ensure that all required documents are available for ongoing projects or operations.</li><li>Act as the point of contact for document-related inquiries and requests.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li><b>Education:</b></li><li>High school diploma or equivalent required; Bachelor's degree in Business Administration, Office Management, or a related field preferred.</li><li>Certification in Document Control, Records Management, or similar is a plus.</li><li><b>Experience:</b></li><li>2-4 years of experience in administrative support or document control roles, preferably in industries like construction, engineering, legal, or facilities management.</li><li>Experience with document management systems (DMS), file management software, or enterprise content management (ECM) systems is desirable.</li><li><b>Skills:</b></li><li>Strong organizational skills with a keen attention to detail.</li><li>Excellent communication skills, both written and verbal.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.</li><li>Knowledge of document control procedures, file management, and version control best practices.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Strong multitasking skills and ability to manage time effectively.</li><li>Ability to work independently and as part of a team.</li><li><b>Personal Attributes:</b></li><li>Proactive, self-motivated, and able to work with minimal supervision.</li><li>Strong problem-solving and analytical skills.</li><li>Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.</li><li>Excellent interpersonal skills and ability to communicate with stakeholders at all levels of the organization.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR1.00 - QAR2.00 per month</p>

Admin/Document Controller

<p></p><div><div><div><div><div><div><div><div><div>Location</div></div>
<div><div>Doha, Qatar</div></div>
</div></div></div><div></div><div><div><div><div><div>Experience</div></div>
<div><ul><li></li></ul></div>
</div></div></div><div></div><div><div><div><div><div>Job Type</div></div>
<div><div>Recruitment</div></div></div></div></div></div></div></div></div>
<br><div><div><div>Job Description
</div></div><div><p><b>Position Title:</b> Document Controller<br>
<b>Location:</b> Qatar<br>
<br>
<b>Safety Related Responsibilities</b></p>
<ul><li><p>Adheres to and follows all safety policies, procedures, and safe work practices.</p>
</li><li><p>Always upholds the value of the Tenets of Operations in compliance with safe work practices.</p>
</li><li><p>Supports QAPCO initiatives and targets aimed at strengthening QAPCO safety performance.</p>
</li><li><p>Actively participates in departmental safety campaigns.</p>
</li><li><p>Provides support and services for other departments&rsquo; safety campaigns.</p>
</li><li><p>Participates in the QSAFE process and complies with departmental safety targets.</p>
</li><li><p>Understands the importance of training and remains compliant with QAPCO training requirements and assignments.<br>
<br>
<b>General Tasks</b></p>
</li><li><p>Actively participate in the operation and maintenance of the Document Control Center and the Electronic Document Management Systems (EDMS).</p>
</li><li><p>Maintain the integrity of hard copy and electronic document systems.</p>
</li><li><p>Provide companywide customer support for technical and non-technical documentation.</p>
</li><li><p>Provide documentation support to various capital projects.</p>
</li><li><p>Maintain engineering document numbering, equipment numbering, and line numbering systems.</p>
</li><li><p>Support companywide implementation of Information Management (IM) policies and procedures as per OE requirements.</p>
</li><li><p>Support document standardization across departments, including drafting, formatting, identification, numbering, coordinating review/approval processes, and managing documents in EDMS.</p>
</li><li><p>Support all departments in retention, archiving, and disposition of company records and documents (hard copy and electronic).</p>
</li><li><p>Directly engage with the Management of Change (MOC) process.</p>
</li><li><p>Administer the Stature MOC system, including user management for the entire facility.</p>
</li><li><p>Verify PSI and Non-PSI documents in MOC packages and ensure proper red-line markups are attached.</p>
</li><li><p>Coordinate with MOC originators/facilitators to resolve documentation discrepancies.</p>
</li><li><p>Coordinate with concerned Engineers for technical clarification regarding engineering document updates through MOC.</p>
</li><li><p>Coordinate with CADD and INtools groups for PSI and Non-PSI source updates.</p>
</li><li><p>Verify source-updated engineering documents, red-line mark-ups, and revision history; communicate discrepancies to CADD.</p>
</li><li><p>Coordinate with discipline Engineers/Head of Design Engineering/Engineering Superintendent for review/approval of engineering documents modified through MOC.</p>
</li><li><p>Immediately update PSI documents affected through MOC to ensure compliance with OE requirements.</p>
</li><li><p>Ensure up-to-date PSI documentation in EDMS for ready user access.</p>
</li><li><p>Receive, validate, and maintain project turnover documentation.</p>
</li><li><p>Conduct thorough verification of turnover documentation from vendors, contractors, and subcontractors.</p>
</li><li><p>Maintain interim library facility in the QAPCO control room until all engineering documents are migrated to EDMS.</p>
</li><li><p>Archive and manage hard copy records stored at various locations.</p>
</li><li><p>Provide documentation support to QAPCO plant personnel.</p>
</li><li><p>Attend bi-weekly meetings with the QAPCO Project Team on final data turnover.<br>
<br>
<b>Customer Support Tasks</b></p>
</li><li><p>Scan and upload PM checklists for all Maintenance disciplines into EDMS.</p>
</li><li><p>Scan and upload checklists, forms, and monthly reports for all Technical department disciplines.</p>
</li><li><p>Provide scanning support for technical documents across the entire facility.</p>
</li><li><p>Provide expertise in converting engineering documents from non-editable to editable formats and manage them in EDMS.</p>
</li><li><p>Deliver additional documentation services assigned by the Supervisor.<br>
<br>
<b>Basic Qualifications &amp; Experience</b></p>
</li><li><p><b>Education:</b> 3-year Diploma in an Engineering discipline.</p>
</li><li><p><b>Experience:</b> Minimum 5 years of hands-on document control experience in the Oil &amp; Gas industry, preferably in major project implementation with an EPIC contractor.</p>
</li><li><p>Demonstrated awareness of international Oil &amp; Gas and petrochemical industry codes and standards.</p>
</li><li><p>Experience using modern Electronic Document Management Systems (e.g., SharePoint).<br>
<br>
<b>Language &amp; Communication Skills</b></p>
</li><li><p>Fluent in English (written and spoken).</p>
</li><li><p>Ability to interpret operating and maintenance instructions, procedures, technical manuals, engineering drawings, P&amp;IDs, etc.</p>
</li><li><p>Ability to write routine reports and correspondence when liaising with contractors.</p>
</li><li><p>Possesses a positive attitude and strong personality.<br>
<br>
<b>Computer Skills</b></p>
</li><li><p>Proficient in MS Office applications and EDMS (SharePoint).</p>
</li><li><p>Familiar with SAP / CMMS software applications.</p></li></ul></div></div><p></p>

R109 DOCUMENT CONTROLLER

Jointown Pharmaceutical MENA

<p><b>Job Summary:</b></p><p>The Document Controller is responsible for maintaining and managing all company or project-related documents to ensure that they are easily accessible, securely stored, and up-to-date. The role involves organizing and coordinating document control processes and ensuring compliance with company policies and regulatory standards.</p><ul><li><b>ONLY CHINESE SPEAKERS WILL BE SHORTLISTED </b>(if you don't speak chinese language please do not apply and wish you all the best)</li></ul><p><b>Key Responsibilities:</b></p><ul><li><b>Document Management:</b></li><li>Maintain a structured filing system for both physical and electronic documents.</li><li>Ensure proper labeling, categorization, and version control of documents.</li><li>Regularly update and archive obsolete or outdated documents.</li><li><b>Document Distribution:</b></li><li>Distribute documents to relevant departments, teams, or stakeholders in a timely manner.</li><li>Monitor and track document review and approval workflows.</li><li><b>Compliance and Quality Assurance:</b></li><li>Ensure all documents comply with organizational and regulatory standards.</li><li>Conduct periodic audits to ensure document accuracy and consistency.</li><li><b>Collaboration and Communication:</b></li><li>Work closely with project teams, managers, and external parties to ensure smooth document exchange.</li><li>Respond to document-related inquiries promptly and professionally.</li><li><b>System Administration:</b></li><li>Manage and maintain document management software or platforms.</li><li>Provide training and support to staff on document control procedures and systems.</li><li><b>Reporting and Metrics:</b></li><li>Generate regular reports on document control activities, such as status updates and compliance metrics.</li><li>Identify areas for improvement in the document control process.</li></ul><p><b>Qualifications and Skills:</b></p><ul><li><b>Education:</b></li><li>A diploma or bachelor&rsquo;s degree in business administration, management, or a related field is preferred.</li><li><b>Experience:</b></li><li>Proven experience in document control, records management, or administrative roles.</li><li>Familiarity with document control software (e.g., SharePoint, Aconex, EDMS) is an advantage.</li><li><b>Skills:</b></li><li>Strong organizational and multitasking skills.</li><li>Excellent attention to detail and accuracy.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Knowledge of document management standards and best practices.</li><li>Strong communication and interpersonal skills.</li><li>Fluent in both English and Chinese Mandarin</li></ul><p><b>Working Conditions:</b></p><ul><li>Typically office-based with standard working hours.</li><li>May require occasional travel or extended hours, depending on project needs</li></ul><p>Job Types: Full-time, Contract<br/>Contract length: 12 months</p><p>Pay: QAR5,000.00 - QAR5,500.00 per month</p><p>Language:</p><ul><li>mandarin chinese (Required)</li></ul>

AERO GROUP OF COMPANIES

<p><i><b>Required Document Controller</b></i></p><p>We are looking for a <b>Document Controller</b> to join our team. The ideal candidate will be responsible for managing, organizing, and maintaining all project and company documentation in an accurate and efficient manner. Priority will be given to candidates with experience in <b>warehouse, logistics, or freight forwarding</b>.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain and manage all controlled documents (electronic and hard copy).</li><li>Ensure documents are properly filed, updated, and easily accessible.</li><li>Control and track the issuance of drawings, specifications, and other documents.</li><li>Coordinate with departments to ensure document control standards are met.</li><li>Assist in preparing reports and maintaining document logs.</li><li>Ensure confidentiality and proper version control of all documents</li></ul><p><b>Qualifications and Skills:</b></p><ul><li>Minimum 1 year of experience as a Document Controller <b>(preferably in warehouse, logistics, freight forwarding)</b></li><li>Proficient in MS Office and document management systems.</li><li>Strong attention to detail and organizational skills.</li><li>Good communication and coordination abilities.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: QAR1,000.00 - QAR1,700.00 per month</p>

Required Document Controller

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1388 records manager jobs IN Doha

Female Senior Administrative Executive

Archiving Clerk/ Document Controller

Document Controller

Admin/Document Controller

R109 DOCUMENT CONTROLLER

Document Controller

Required Document Controller