document controller

operations manager

office administrator

hr manager

office manager

records manager

Confidential Company

<p>1. <strong>Employee Records & Compliance:</strong></p><p>o Manage local employees&#x27; work-related emails and attendance & documentation.</p><p>o Maintain updated records and organize employee files for easy access, especially for labor inspection purposes.</p><p>2. <strong>Medical Insurance Claims:</strong></p><p>o Handle medical claims preparation for <strong>Senior Management employees</strong>.</p><p>o Follow up with the claims team and maintain records of all claims submitted, settled, and pending.</p><p>3. <strong>Attendance & Leave Management:</strong></p><p>o Monitor attendance, manage leave rotation, and coordinate daily requirements of <strong>employees who are working at the </strong>Founder’s residence.</p><p>4. <strong>Maintenance & Utility Management:</strong></p><p>o Monitor and coordinate maintenance works for management properties.</p><p>o Handle utility bill payments and related follow-ups.</p><p>5. <strong>Admin & PRO Coordination:</strong></p><p>o Assist in follow-ups related to PRO activities</p><p>o Support in administrative functions as needed on a daily basis.</p><p>6. <strong>Personal Assistance:</strong><br/>Handle personal and confidential tasks delegated by the HR Manager related to the Founders.</p><p>7. <strong>Insurance Support:</strong></p><p>o Assist in managing insurance-related matters for office and warehouse properties.</p>

Admin Officer / Admin Assistant

Aldelia

<p><b>Joining date:</b> To be discussed (depends on notice period and visa process)</p><p><b>Work schedule:</b> Mon to Fri, regular working hours as per UAE Law</p><p><b>Status: </b>Permanent directly with the client, resident</p><p>Seeking for Information Management professional who has <b>broader experience</b> than just projects document control. He must understand the challenges related to Records Management and Information Management within the organisation.</p><p><b>Experience and ability to carry out the following tasks is required:</b></p><ul><li>He/she will be involved in guiding the organisation through <b>IM strategy, design, implementation, and business process optimisation, with a focus on leveraging AI and data governance.</b></li><li>Must ensure <b>compliance with IM policies and procedures</b>, raise awareness on Document and Records Management, and promote best practices.</li><li>Participate in setting and delivering enterprise-wide strategies and frameworks for managing electronic and physical information, ensuring alignment with core business activities and regulatory compliance.</li><li>Must maintain, archive, and dispose of records using AI-driven solutions to enhance efficiency and accuracy.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree.</li><li>Certifications required - Certified Information Management Professional (CIMP), Certified Records Manager (CRM), Certified Data Management Professional (CDMP).</li><li>Over 10 years of Information Management experience in a similar-sized organisation</li><li>Certified Data Management Professional (CDMP) is a <b>high advantage.</b></li><li>Proven experience in user adoption and change management.</li><li>Expertise in defining and managing information and data governance.</li><li>Experience in migrating Electronic Document Management Systems (EDMS) solutions preferably SharePoint and/or Opentext.</li><li>Extensive experience with document and information management systems.</li><li>Strong understanding of process design, mapping, and implementation.</li><li>Good understanding of enterprise risk management and internal controls.</li><li>Exceptionally effective communication skills, with the ability to communicate at all levels within the organisation. English fluency is required.</li><li>Knowledge of Information Management processes, tools, and the latest IM standards and practices.</li><li>Exceptional knowledge of EDMS, especially Livelink, OpenText, and Microsoft Office apps.</li><li>Valid United Arab Emirates (UAE) Driving License or license in home country</li></ul><p>Job Types: Full-time, Permanent</p>

Senior Information Management Specialist

TAMIMI CONSULTING FZC

<p><b>Roles and Responsibilities</b>We are seeking a meticulous and organized Document Controller to manage and maintain company records, client documentation, and compliance files within our corporate services environment. The ideal candidate will have experience in document control within industries such as company formation, accounting, or professional services, and will play a key role in ensuring the integrity, accessibility, and confidentiality of our documentation.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain and organize physical and digital records related to company formation, accounting, and client services.</li><li>Ensure all documents are filed according to internal procedures and regulatory requirements.</li><li>Track document versions and ensure timely updates and archiving.</li><li>Coordinate with internal departments to collect, verify, and distribute documents.</li><li>Support compliance and audit processes by providing accurate documentation.</li><li>Implement and maintain document control systems (e.g., SharePoint, Zoho, or similar platforms).</li><li>Assist in preparing client files for submission to government authorities and regulatory bodies.</li><li>Monitor document workflows and ensure timely approvals and sign-offs.</li><li>Train staff on document control procedures and best practices.</li></ul><p><b>Desired Candidate Profile</b></p><ul><li>Fluent in English (spoken and written)</li><li>Proven experience as a Document Controller, preferably in corporate services, accounting, or legal environments.</li><li>Familiarity with UAE regulatory documentation and company formation processes is a plus.</li><li>Strong organizational and time management skills.</li><li>Proficiency in document management systems and Microsoft Office Suite.</li><li>Attention to detail and commitment to confidentiality.</li><li>Excellent communication skills in English; Turkish or Arabic is a plus.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED1.00 - AED2.00 per month</p>

Document Controller

European Association Of Zoos And Aquaria

<b>Registrar Dubai Safari Park<br></b><div><span style="font-size: 11px;"><b>Job Details</b></span></div><div><span style="font-size: 11px;"><b>Organization Dubai Safari Park</b></span></div><div><span style="font-size: 11px;"><b>Job Title Registrar</b></span></div><div><span style="font-size: 11px;"><b>Department Life Sciences</b></span></div><div><span style="font-size: 11px;"><b>Unit Zoology</b></span></div><div><span style="font-size: 11px;"><b>Reports to General Curator</b></span></div><div><span style="font-size: 11px;"><b>Location Dubai, U.A.E</b></span></div><div><span style="font-size: 11px;"><b>Role Overview</b></span></div><div><span style="font-size: 11px;">Role Summary Ensure an excellent record of all animals in the collection and provide professional&nbsp;</span></div><div><span style="font-size: 11px;">support to the application for documents needed to transfer animals between the&nbsp;</span></div><div><span style="font-size: 11px;">park and other collections</span></div><div><span style="font-size: 11px;">Main Duties • Manages and maintains animal records via the Zoological Information&nbsp;</span></div><div><span style="font-size: 11px;">Management System (ZIMS).</span></div><div><span style="font-size: 11px;">• Inputs appropriate data into permanent files, including animal births &amp;&nbsp;</span></div><div><span style="font-size: 11px;">deaths, observations, notes, and other pertinent information in a timely&nbsp;</span></div><div><span style="font-size: 11px;">manner.</span></div><div><span style="font-size: 11px;">• Manages and monitors animal transactions and coordinates with&nbsp;</span></div><div><span style="font-size: 11px;">Curator, Veterinary staff, and Head Keepers to ensure legal compliance&nbsp;</span></div><div><span style="font-size: 11px;">with government regulations and industry specific standards.</span></div><div><span style="font-size: 11px;">• Operates as the primary liaison between the institution and government&nbsp;</span></div><div><span style="font-size: 11px;">agencies.</span></div><div><span style="font-size: 11px;">• Coordinates with applicable staff and zoological institutions for any&nbsp;</span></div><div><span style="font-size: 11px;">needed information/documents as required for specific permits/licenses.</span></div><div><span style="font-size: 11px;">• Prepares breeding loan documents, permit renewals, exchange&nbsp;</span></div><div><span style="font-size: 11px;">agreements and annual reports.</span></div><div><span style="font-size: 11px;">• Prepares and coordinates animal shipments into and out of the Zoo.&nbsp;</span></div><div><span style="font-size: 11px;">Arranges animal shipping via airlines or other shipping methods and is&nbsp;</span></div><div><span style="font-size: 11px;">familiar with IATA guidelines.</span></div><div><span style="font-size: 11px;">• Trains staff in animal record keeping, records management and animal&nbsp;</span></div><div><span style="font-size: 11px;">data entry standards.</span></div><div><span style="font-size: 11px;">• Prepare documentation for AZA/WAZA/EAZA accreditation process.</span></div><div><span style="font-size: 11px;">• Has knowledge of cooperative animal management programs such as&nbsp;</span></div><div><span style="font-size: 11px;">studbooks, SSPs, TAGs, etc.&nbsp;</span></div><div><br></div><div><span style="font-size: 11px;">• Participate in animal care meetings with recording and maintaining&nbsp;</span></div><div><span style="font-size: 11px;">meeting minutes.</span></div><div><span style="font-size: 11px;">• Performs other duties and projects as assigned by the General Curator&nbsp;</span></div><div><span style="font-size: 11px;">and Veterinarian with varied administrative tasks and projects.&nbsp;</span></div><div><span style="font-size: 11px;"><b>Role Specification</b></span></div><div><span style="font-size: 11px;">Qualifications College degree is desirable; an inquisitive mind is required</span></div><div><span style="font-size: 11px;">Experience At least four (4) years of working with ZIMS in an accredited zoo or wildlife&nbsp;</span></div><div><span style="font-size: 11px;">organization; an affinity with animals and conservation is useful</span></div><div><span style="font-size: 11px;">Skills Perfect English is required; proficient in oral and written communication,&nbsp;</span></div><div><span style="font-size: 11px;">interpersonal skills, management and organization</span></div><div><span style="font-size: 11px;">Remuneration Commensurate with experience</span></div>

Registrar

Pro Dynamic Group

<p><strong>Experience</strong></p>
<p>5 to 10 years</p>
<p><strong>Qualification Level</strong></p>
<p>Graduate; Engineering Graduates/PG</p>
<p><strong>Job Function</strong></p>
<p>Administration / Commercial Operationsbr&gt; </p>
<p><strong>Skillset</strong></p>
<p>Document control, records keeping</p>
<p>Bachelor s degree in Engineering, Administration, or equivalent.<br>Minimum of 5 to 10 years of UAE experience in the Construction industry.<br>Manage and control all project documents, drawings, and correspondence.<br>Ensure document control procedures are followed and maintained accurately.<br>Facilitate document distribution and filing systems.<br>Coordinate with project teams to ensure timely document submission and retrieval.<br>Maintain confidentiality and security of project documents.</p>

Documents Controller

The First Group

<div>
<div>
<div>
<ul>
 <li>Manage and track all documents related to DLD, RERA, and Government Relations.</li>
 <li>Scan, organize, and maintain both physical and digital records in accordance with internal procedures.</li>
 <li>Archive inactive records systematically for future reference.</li>
 <li>Create and maintain an efficient filing system to support seamless information management.</li>
 <li>Retrieve permits, contracts, and agreements quickly and accurately when required.</li>
 <li>Conduct regular audits to ensure all records are accurate, complete, and up to date.</li>
 <li>Manage incoming and outgoing departmental documents and correspondence.</li>
 <li>Verify that all documents contain current and factual information related to ongoing tasks.</li>
 <li>Validate incoming documents for accuracy and completeness.</li>
 <li>Review and edit outgoing documents for typographical, grammatical, and factual errors.</li>
 <li>Ensure all documents meet professional standards before distribution to stakeholders.</li>
 <li>Translate documents from English to Arabic and vice versa with accuracy and cultural sensitivity.</li>
 <li>Prepare various reports for management on behalf of the Head of Department.</li>
 <li>Ensure reports are clear, concise, and tailored to the needs of senior leadership.</li>
 <li>Must be familiar with DLD and RERA platforms, including Oqood and TAS systems.</li>
</ul>
</div>
</div>
</div>

Officer - DLD & RERA Affairs

B and M FZE

<p><b>Education Qualifications: </b></p><p>Bachelor&rsquo;s degree or diploma in Business Administration, Corporate Law, or related field.</p><p><b>Experience:</b></p><p>3-5 years in Document management and UAE based government operations</p><p><b>Purpose</b>:</p><p>To manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.</p><p><b>Required/Preferred Skills: </b></p><ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills d</li><li>Knowledge or familiarity with UAE Law</li></ul><p><b>Job Description </b></p><p><i><b>Role and Responsibilities </b></i></p><ul><li>Maintain a secure filing and archiving system for all personal, legal, property, and financial documents (both hard copy and digital).</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Ensure all records are accurate, up to date, and stored safely in accordance with privacy and data protection standards.</li><li>Coordinate with legal, banking, and government entities to submit or retrieve required documentation.</li><li>Maintain confidential databases and document registers, ensuring backups and digital security.</li><li>Assist with organizing personal and corporate paperwork for audits, renewals, and family office meetings.</li><li>Prepare and scan documents, create soft copies, and manage digital folders and drives.</li><li>Handle sensitive family and business information with the utmost discretion.</li><li>Support other administrative functions as required, including correspondence, scheduling, and file retrieval.</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, and company structure updates across UAE government portals.</li></ul><p>Job Type: Full-time</p>

Document Controller & Corporate Administrator

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