records manager

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.
Job Description:
<ul><li>Manage and track all documents related to DLD, RERA, and Government Relations.</li><li>
Scan, organize, and maintain both physical and digital records in accordance with internal procedures.</li><li>
Archive inactive records systematically for future reference.</li><li>
Create and maintain an efficient filing system to support seamless information management.</li><li>
Retrieve permits, contracts, and agreements quickly and accurately when required.</li><li>
Conduct regular audits to ensure all records are accurate, complete, and up to date.</li><li>
Manage incoming and outgoing departmental documents and correspondence.</li><li>
Verify that all documents contain current and factual information related to ongoing tasks.</li><li>
Validate incoming documents for accuracy and completeness.</li><li>
Review and edit outgoing documents for typographical, grammatical, and factual errors.</li><li>
Ensure all documents meet professional standards before distribution to stakeholders.</li><li>
Translate documents from English to Arabic and vice versa with accuracy and cultural sensitivity.</li><li>
Prepare various reports for management on behalf of the Head of Department.</li><li>
Ensure reports are clear, concise, and tailored to the needs of senior leadership.</li><li>
Must be familiar with DLD and RERA platforms, including Oqood and TAS systems.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>UAE National with Family book</li><li>
Experience in coordinating with UAE Government entities like DLD, RERA, etc.</li><li>
Knowledge of MS Office (Word , Excel &amp; Powerpoint)</li><li>
Should have sound knowledge in RERA</li><li>
Must be able to maintain confidentiality of information.</li><li>
Perform other duties as requested by management.</li><li>
Should be proficient in English &amp; Arabic</li></ul></div>

Officer - DLD & RERA Affairs (UAE National)

Ralshypermarket

The Admin Assistant &ndash; Electromechanical will provide administrative and clerical support to the Electromechanical division, ensuring smooth day-to-day operations. The role involves handling documentation, coordinating with internal teams, managing records, and supporting project and maintenance activities.Key Responsibilities:<ul><li>Provide administrative support to the Electromechanical department, including filing, documentation, and correspondence.</li><li>Prepare, review, and maintain reports, project records, and technical documents.</li><li>Assist in scheduling meetings, preparing minutes, and following up on action points.</li><li>Maintain and update databases, contracts, and vendor/contractor records.</li><li>Support procurement activities by preparing requests, quotations, and follow-ups.</li><li>Coordinate with engineers, technicians, and external vendors for project-related activities.</li><li>Handle office communication, including emails, phone calls, and inquiries.</li><li>Assist with timesheets, attendance, and manpower allocation records.</li><li>Ensure compliance with company policies and maintain confidentiality of sensitive information.</li><li>Perform other administrative duties as assigned by the line manager.</li></ul>Requirements:<ul><li>Proven experience as an Administrative Assistant, preferably in Electromechanical/Construction/Facilities field.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Good knowledge of document control practices.</li><li>Excellent written and verbal communication skills.</li><li>Ability to work independently and within a team.</li><li>Diploma / Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2 years of relevant experience.</li></ul>Pay: AED1,747.37 - AED5,747.62 per monthWork Location: In person

Admin Assistant – Electromechanical

m&j gents saloon

We are looking for a highly organized and proactive Administrative Assistant to join our wooden factory in Dubai. The ideal candidate will handle daily administrative tasks, maintain records, coordinate with suppliers and clients, and support the smooth operation of the office and factory.Key Responsibilities<ul><li>Manage daily administrative and office operations.</li><li>Prepare quotations, invoices, purchase orders, and other documents.</li><li>Maintain accurate records and filing systems.</li><li>Coordinate with suppliers, customers, and internal departments.</li><li>Answer phone calls, emails, and handle correspondence professionally.</li><li>Monitor office supplies and place orders when needed.</li><li>Schedule meetings and maintain calendars.</li><li>Assist with HR-related tasks, including attendance and employee records.</li><li>Prepare reports using Microsoft Excel and Word.</li><li>Support the factory manager with administrative duties.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field.</li><li>Minimum 2 years of administrative experience (manufacturing or factory experience is an advantage).</li><li>Proficient in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and work under pressure.</li><li>Knowledge of accounting software or ERP systems is a plus.</li><li>Fluent in English (Arabic is an advantage).</li></ul>Work Location: In person

Admin

Al Buraq Al Abyad Interior Decoration

AL BURRAQ RREAL ESTATE is looking for Real Estate Manager who can bring a team in our Company.Real Estate ManagerThe Real Estate Team Leader is responsible for managing and guiding a team of property consultants/agents to achieve sales and leasing target. This role combines leadership, coaching, and business development with hands-on involvement in property transactions.Key ResponsibilitiesTeam Leadership &amp; Coaching<ul><li>Recruit, train, and mentor real estate agents to improve performance.</li><li>Set daily, weekly, and monthly targets for the team.</li><li>Monitor individual performance and guide closing deals.</li><li>Conduct regular meetings and training sessions to enhance sales skills and market knowledge.</li></ul>Sales &amp; Business Development<ul><li>Drive the team to achieve assigned sales and leasing goals.</li><li>Support agents in negotiations and client presentations.</li><li>Generate leads, develop new business opportunities, and maintain strong client relationships.</li><li>Oversee property listings, marketing campaigns, and lead distribution.</li></ul>Operations &amp; Compliance<ul><li>Ensure all transactions comply with RERA and local regulations.</li><li>Maintain accurate records of team performance, client interactions, and deals closed.</li><li>Coordinate with admin/marketing departments to ensure smooth operations.</li></ul>Client Relationship Management<ul><li>Handle high-profile clients and major property negotiations when required.</li><li>Ensure customer satisfaction and promote repeat/referral business.</li><li>Represent the company professionally in networking events and industry platforms.</li></ul>Qualifications &amp; Skills<ul><li>Proven experience as a Real Estate Team Leader / Manager in the Dubai, UAE</li><li>Strong leadership and motivational skills.</li><li>Excellent communication, negotiation, and closing skills.</li><li>In-depth knowledge of Dubai real estate laws, trends, and market dynamics.</li><li>Ability to work under pressure and deliver results.</li></ul>Job Requirements:- Must have 3-5 years UAE Real Estate Experience- Can bring 5-10 experienced UAE real estate brokers- Must do everyday interviews for Real Estate Agents- Must have closed deals- Salary is 7,000-10,000AEDIf you are interested to join the position, feel free to send your CV to our WhatsApp +971 58 580 6765.ONLY THE MANAGER WHO CAN BRING A TEAM OF ATLEAST 5 - 10 EXPERIENCED AGENTS IMMEDIATELY!!Pay: AED7,000.00 - AED10,000.00 per monthApplication Question(s):<ul><li>Can you bring 5-10 agents within 1 week of joining?</li></ul>Experience:<ul><li>Real Estate Sales Manager: 5 years (Required)</li></ul>Work Location: In person

Real Estate Sales Manager/Team Leader

Classic Home Furniture Factory

We are looking for a highly organized and proactive Admin / Procurement Assistant to join our growing team in the joinery and interior fit-out industry.Key Responsibilities:<ul><li>Provide day-to-day administrative support to the team.</li><li>Assist with procurement activities, including sourcing materials and obtaining quotations.</li><li>Prepare and process purchase orders and follow up with suppliers.</li><li>Coordinate deliveries and ensure timely procurement of materials.</li><li>Maintain accurate records of purchases, invoices, and supplier information.</li><li>Liaise with vendors, subcontractors, and internal departments.</li><li>Support project teams with documentation and administrative tasks.</li><li>Perform general office administration duties as required.</li><li>Maintain accurate employee records, contracts, and HR databases in compliance with confidentiality requirements.</li><li>Administer leave management, attendance tracking, and HR reports if needed.</li><li>Assist in payroll coordination by preparing attendance, leave, and employee data.</li><li>Handle employee queries related to HR policies, benefits, and procedures and discuss with HR Manager</li></ul>Requirements:<ul><li>Previous experience in administration and procurement, preferably in the joinery, interior fit-out, or construction industry.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Excellent communication and negotiation skills.</li><li>Ability to work independently and meet deadlines.</li><li>Knowledge of procurement processes and supplier coordination is an advantage.</li></ul>Pay: AED2,500.00 - AED3,500.00 per monthWork Location: In person

Admin / Procurement Assistant

ASICO

<div>We are seeking an experienced (Arab Nationality), highly organized, and trustworthy House Manager to oversee the day-to-day operations of a private residence for an Emirati family. The House Manager will be responsible for ensuring the smooth running of the household, managing domestic staff, coordinating maintenance and service providers, and maintaining the highest standards of cleanliness, organization, and hospitality while ensuring complete confidentiality. 
Requirements 
 
Key Responsibilities<ul><li>
Oversee the daily operations of the residence to ensure the household runs efficiently.</li><li>
Recruit, supervise, train, and evaluate household staff, including housekeepers, chefs, drivers, nannies, and other domestic employees.</li><li>
Develop staff schedules, assign duties, and monitor performance.</li><li>
Ensure the property is maintained to the highest standards of cleanliness, presentation, and functionality.</li><li>
Coordinate routine maintenance, repairs, and renovations with external contractors and service providers.</li><li>
Manage household inventories, supplies, and procurement of groceries, household items, and luxury goods.</li><li>
Prepare and monitor household budgets, expenses, and vendor payments.</li><li>
Liaise with suppliers, contractors, and service providers to ensure quality service and cost efficiency.</li><li>
Coordinate family events, private gatherings, and special occasions held at the residence.</li><li>
Work closely with the family's Personal Assistant and Travel Planner to support daily schedules and travel-related preparations.</li><li>
Ensure household policies, security procedures, and privacy protocols are strictly followed.</li><li>
Maintain confidential records related to the household and family operations.</li><li>
Handle emergencies and resolve operational issues promptly and professionally.</li><li>
Ensure all household operations reflect the family's standards and preferences.</li></ul>
Qualifications<ul><li>
Bachelor's degree in Hospitality Management, Business Administration, Hotel Management, or a related field is preferred.</li><li>
Minimum of 5 years of experience as a House Manager, Estate Manager, Hospitality Manager, or in a similar role.</li><li>
Previous experience working for VIP families, UHNW individuals, royal households, or private family offices is highly preferred.</li><li>
Strong leadership and people management skills.</li><li>
Excellent organizational and problem-solving abilities.</li><li>
Experience managing multiple household staff and external vendors.</li><li>
Proficiency in Microsoft Office and household management software is an advantage.</li><li>
Excellent communication skills in English; Arabic is an advantage.</li><li>
Valid UAE driving license is preferred.</li></ul>
Skills and Competencies<ul><li>
Strong leadership and team management.</li><li>
Exceptional organizational and multitasking abilities.</li><li>
Attention to detail and commitment to high service standards.</li><li>
Budgeting and financial management.</li><li>
Vendor and contractor management.</li><li>
Excellent interpersonal and communication skills.</li><li>
High level of discretion, integrity, and professionalism.</li><li>
Ability to remain calm and effective under pressure.</li></ul></div>

House Manager (Private Family)

We One

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 To ensure the delivery of smooth, efficient and consistent best practice of the functioning of the customer service desk, you will be responsible in delivery bespoke process and procedure of the overall customer service program and for the centre providing all customers excellent services and ensuring that their expectations are constantly met.
 
 
 
 
 
 
 Job Type: Permanent
 
 
 
 
 Salary: 6K AED
 
 
 
 
 
 
 
 Key Tasks:
 
 
 <ul>
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 Ensure the smooth and efficient operation of the Customer Service Desk by delivering exceptional customer service and consistently meeting customer expectations.
 </li>
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 Maintain comprehensive knowledge of the property, its facilities, and key attractions within Dubai.
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 Respond to general inquiries from customers and stakeholders at the Customer Service Desk.
 </li>
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 Keep the Customer Service Team Leader, Supervisor, and Manager informed of customer feedback and service-related issues.
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 Handle incoming telephone calls and respond to customer inquiries promptly and professionally.
 </li>
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 Maintain accurate records of customer service requests, inquiries, and complaints.
 </li>
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 Resolve customer complaints in accordance with established policies and procedures.
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 Prepare and reconcile shift cash transactions, ensuring all records are accurate and balanced, and securely deposit funds in compliance with company policies.
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 Support fellow Customer Service team members during busy periods to ensure seamless service delivery.
 </li>
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 Perform meet-and-greet duties for tour groups, school visits, and other organized events as required.
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 Provide customers with accurate information regarding ongoing promotions and ensure all related procedures are followed correctly.
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 Promote, sell, and upsell Dubai Holding Malls' products and services while adhering to established sales procedures.
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 Manage value-added services, including gift wrapping, stroller rentals, wheelchair loans, lost and found, childcare services, and other customer assistance programs.
 </li>
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 Maintain accurate inventory records for services and products sold at the Customer Service Desk, ensuring compliance with accounting procedures and reporting discrepancies immediately to the Team Leader or Supervisor.
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 Assist the Customer Service Team Leader and Supervisor in collecting and updating information on in-store promotions, events, and activities to keep the team informed.
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 Coordinate with the Customer Service Team Leader to ensure mall directories are accurate and up to date, reporting any discrepancies promptly.
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 Direct media inquiries to the appropriate Palm Jumeirah Malls department or representative.
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 Report equipment malfunctions, supplier shortages, or any operational issues immediately to the immediate supervisor.
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 Monitor the condition of mall common areas, restrooms, signage, and other public facilities, reporting any maintenance or cleanliness concerns to ensure the mall maintains a high standard of presentation.
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 Ensure brochure racks remain clean, organized, and fully stocked at all times.
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 Maintain the cleanliness, organization, and professional appearance of the Customer Service Desk at all times.
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 </ul>
 
 
 
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