document controller

office manager

store manager

planning manager

contracts manager

records manager

Confidential Careers

<div>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  Experienced Document Controller specializing in managing, organizing, and securing project documentation within large-scale construction and infrastructure projects. Skilled in both electronic and hard copy document control systems, ensuring compliance with company and client standards while maintaining high levels of accuracy, confidentiality, and quality.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Maintain efficient document control processes for recording and tracking project documentation.
  </li>
  <li>
   Handle receiving, distribution, archiving, and retrieval of documents.
  </li>
  <li>
   Manage controlled documents and ensure proper version control and distribution.
  </li>
  <li>
   Keep accurate records of external documents (codes, standards, and specifications).
  </li>
  <li>
   Support QA/QC teams in preparing and submitting handover documentation.
  </li>
  <li>
   Safeguard the integrity of the electronic filing repository and conduct regular backups.
  </li>
  <li>
   Communicate with project teams and stakeholders to ensure timely information flow.
  </li>
  <li>
   Generate reminders for pending responses and notify the Quality Manager of delays.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Achievements
  </strong>
 </p>
 <ul>
  <li>
   Maintained 100% compliance with the established Electronic Document Management System (EDMS).
  </li>
  <li>
   Ensured timely and accurate document submittals, contributing to project success.
  </li>
  <li>
   Supported successful project handovers, achieving high client satisfaction.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <p>
  📁 Document Control (EDMS)
 </p>
 <p>
  📊 MS Office
 </p>
 <p>
  🧾 Data &amp; Record Management
 </p>
 <p>
  ✅ QA/QC Documentation
 </p>
 <p>
  💬 Communication (English &amp; Arabic)
 </p>
 <p>
  🔒 Information Security &amp; Confidentiality
 </p>
</div>


Document Controller

Bechtel

<div><p><b>Requisition ID: </b><b>288528</b></p><ul><li><b>
Relocation Authorized: </b><b>National/International - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Expo 2030 Riyadh is a global platform where countries, organizations, and individuals will come together to collaborate. Under the theme &ldquo;Foresight for Tomorrow,&rdquo; the Expo promotes sustainable development, innovation, and transformative thinking. The event will be held from October 2030 to March 2031 and is expected to welcome over 40 million visits.</p><p>
The 6 km&sup2; Masterplan outlines a comprehensive framework for participation and infrastructure at the Expo. The exhibition space, totaling 491,100 m&sup2; GFA, can accommodate up to 197 participating countries and 29 international organizations. Working collaboratively with our customer, Expo 2030 Riyadh Company (ERC), Bechtel will manage the infrastructure program which comprises early works, utilities, and publicly accessible spaces like streets and parks. Our scope on the six-square-kilometer site will transition into a mixed-use legacy development to serve the community after the six-month event is over. The project&rsquo;s master plan leverages international sustainability standards for urban afforestation, treated water, and energy sources.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
This position is for a Senior Document Controller supporting the EXPO Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project.</p><p>
The Senior Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Provide document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents and/or records in accordance with established policies and procedures.</li><li>
Perform document and record entry using an enterprise content management system (ECMS).</li><li>
Assist with quality checks to ensure data entry accuracy.</li><li>
Interface with internal and external customers to resolve questions and issues related to documents and records.</li><li>
Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility.</li><li>
Assemble information for project activities, to support metrics, audits, and self-assessments.</li><li>
Provide input and update work instructions, plans, and procedures.</li><li>
Contribute ideas to improve work process efficiency and assist with data migrations when needed.</li><li>
Attend Subcontractor/Supplier kickoff meetings, <b>if required</b></li><li>
Stay informed on the department's available technologies, techniques, and services.</li><li>
Provide technical guidance and training to project team members on the effective use of automated document management tools.</li><li>
Perform / Assist in other general Document Management administrative activities, as required</li><li>
Creates and distributes document processing reports, as requested</li><li>
May assist with data migrations and post-migration validation efforts</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Experience with document management principles and the ability to use Electronic Document Management Systems (EDMS), specifically Aconex.</li><li>
Knowledge of quality issues related to document control, specifically regarding revision control and formatting.</li><li>
Required 10-15 years of related experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Must have experience performing document management and/or document control processes, obtained within the past 3 years.</li><li>
Hands-on knowledge of ECMS platforms (e.g., SharePoint, Aconex)</li><li>
Understanding of system configuration for numbering, permissions, workflows, and search functions.</li><li>
Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.</li><li>
Understanding of document lifecycle management (creation, revision, archival, disposal).</li><li>
Knowledge of quality checks for accuracy, completeness, and procedural compliance.</li><li>
Ability to identify workflow bottlenecks and propose efficiency improvements.</li><li>
Capacity to troubleshoot system or process issues related to document handling.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to work as part of a team and individually.</li><li>
Must be self-motivated and be able to work under minimum supervision.</li><li>
Must be able to organize and prioritize assigned document management tasks</li><li>
Strong organizational skills, with attention to detail and to accuracy.</li><li>
Have strong interpersonal and customer service skills.</li><li>
Have ability to work flexibly and collaboratively across all levels of the organization.</li><li>
Must be flexible and able to accept and quickly adapt to changes in work focus.</li><li>
Must be willing and able to work overtime with little or no notice as necessary.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Senior Document Controller

<div>
 <p>
  <strong>
   <u>
    Job Brief
   </u>
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  Looking for a document controller to handle the intake, management, and storage of our semi government company's documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.
 </p>
 <p>
  To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management software and be able to handle document access intaking and archiving responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties and Responsibilities:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Create document filing and organizing systems that are both effective and efficient
  </li>
  <li>
   Develop and implement processes related to document control and management.
  </li>
  <li>
   Conform to company specifications and documentation procedures
  </li>
  <li>
   Maintain updated records of all approved documents and drawings and their distribution
  </li>
  <li>
   Maintain the files and control logs as required by the project. Handling intake, scanning, verification, and storing documents.
  </li>
  <li>
   Check and edit documents and prepare for distribution
  </li>
  <li>
   Log document requests and retrieve documents as needed
  </li>
  <li>
   Retrieving files for other employees and stakeholders when needed.
  </li>
  <li>
   Distribute documents to relevant recipients
  </li>
  <li>
   Print and distribute documents as needed
  </li>
  <li>
   Scan and upload documents according to company procedure
  </li>
  <li>
   Create templates for use by other personnel
  </li>
  <li>
   Assure that all completed documents have been signed-off by the appropriate personnel.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements &amp; Skills
   </u>
  </strong>
  :
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business management, administration or related field
  </li>
  <li>
   3+ years of relevant experience
  </li>
  <li>
   Proven skill for creating and implementing controlled document processes
  </li>
  <li>
   Extremely organized and efficient
  </li>
  <li>
   Strong oral and written communication skills
  </li>
  <li>
   Outstanding time-management
  </li>
  <li>
   Strong interpersonal skills
  </li>
  <li>
   Excellent analytical ability
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Archival experience
  </li>
  <li>
   Expert data organizer
  </li>
  <li>
   Usage of relevant software, notably Microsoft Office suite, Aconex, DS 3D Experience, etc.
  </li>
 </ul>
 <p>
 </p>
</div>


Egis

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.
 <br/>
 <br/>
 With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.
 <br/>
 <br/>
 <ul>
  <li>
   Develop, implement, and maintain document control policies and procedures
  </li>
  <li>
   Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents
  </li>
  <li>
   Coordinate with various departments to ensure timely document updates and revisions
  </li>
  <li>
   Conduct regular audits to ensure compliance with industry standards and regulations
  </li>
  <li>
   Train staff on document control procedures and best practices
  </li>
  <li>
   Implement and oversee quality control processes for all managed documents
  </li>
  <li>
   Analyze document workflows and propose improvements to increase efficiency
  </li>
  <li>
   Collaborate with IT department to maintain and upgrade document management software
  </li>
  <li>
   Prepare reports on document control activities and metrics for management review
  </li>
  <li>
   Ensure proper archiving and retention of documents in accordance with company policies and legal requirements
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, Information Management, or related field
  </li>
  <li>
   PMIS experience is mandatory
  </li>
  <li>
   Minimum of 10 years of experience in document control, preferably rail projects experience.
  </li>
  <li>
   Proficiency in document management systems and Microsoft Office Suite
  </li>
  <li>
   Strong knowledge of quality control processes and workflow optimization
  </li>
  <li>
   Experience with database management and data analysis
  </li>
  <li>
   Familiarity with industry standards and regulations related to document control
  </li>
  <li>
   Knowledge of ISO 9001 or similar quality management systems
  </li>
  <li>
   Excellent organizational and time management skills
  </li>
  <li>
   Strong attention to detail and ability to maintain accuracy in a fast-paced environment
  </li>
  <li>
   Effective communication and interpersonal skills
  </li>
  <li>
   Project management experience
  </li>
  <li>
   Certifications in document management or quality control (preferred)
   <br/>
  </li>
 </ul>
</div>


Document Control Manager - Saudi National

Buro Happold

<div><p>Ready to lead document control on high-impact engineering consultancy projects? Step into the Senior Document Controller role where your precision drives success.</p><p></p><p><b><br>
Here at Buro Happold, expect the exceptional.</b></p><p>
From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it&rsquo;ll be anything but ordinary.</p><p></p><p><b><br>
Your next role</b></p><p>
Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.</p><p>
You&rsquo;ll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. All of Buro Happold is committed to doing the right thing, even when that&rsquo;s the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.</p><p>
We are seeking a skilled and proactive Document Controller to join our team. This role supports the Major Projects team in managing and coordinating bid responses, enhancing our work-winning capabilities, and driving growth in the Middle East.</p><p></p><p><b><br>
Your key duties</b></p><ul><li>
Manage and maintain all project documentation, including drawings, specifications, and reports.</li><li>
Ensure all documents are correctly filed, stored, and easily accessible.</li><li>
Implement and maintain document control processes and procedures.</li><li>
Review and update documents for accuracy and compliance with company standards.</li><li>
Distribute project-related documents to internal and external stakeholders.</li><li>
Track and manage document revisions and ensure that the latest versions are available.</li><li>
Coordinate with project teams to ensure timely submission of documents.</li><li>
Conduct regular audits to ensure document control processes are being followed.</li><li>
Provide training and support to staff on document control procedures.</li><li>
Assist in the preparation of project documentation for handover at project completion.</li></ul><p></p><p><b><br>
Your skills and experience</b></p><ul><li>
Bachelor's degree in business administration, Engineering, or a related field.</li><li>
Proven experience as a Document Controller in an engineering or construction environment.</li><li>
Proficiency in document management software and MS Office Suite.</li><li>
Familiarity with document control software such as ACONEX, SharePoint, or similar.</li><li>
Excellent organizational and time-management skills.</li><li>
Strong attention to detail and accuracy.</li><li>
Ability to work independently and as part of a team.</li><li>
Good communication and interpersonal skills.</li><li>
Certification in Document Control or Records Management.</li><li>
Experience with electronic document management systems (EDMS).</li></ul><p></p><p><b><br>
What we offer you</b></p><ul><li>
Bring your knowledge and expertise to one of the world&rsquo;s most respected consultancies.</li><li>
Hybrid working arrangements</li><li>
Attractive salary and benefits package</li><li>
A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you</li><li>
Entitlement to two memberships to professional bodies or subscriptions</li><li>
An international culture that wherever your career takes you at Buro Happold, you won&rsquo;t be far from the exceptional.</li></ul><p></p><p><b><br>
At Buro Happold, everyone else&rsquo;s extraordinary is just our everyday. </b><b>Apply today and be a part of our legacy.</b></p><p></p><p><b><br>
A place for everyone</b></p><p>
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.</p><p>
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other&rsquo;s differences is key, we want employees to feel they don&rsquo;t have to mask elements of their identity to thrive.</p><p>
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.</p><p>
Please let us know if there are any adjustments, we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.</p></div><p></p>

Dussmann-Ajlan & Bros

<div>
 <ul>
  <li>
   Assist in preparing project documentation, including reports, meeting minutes, timesheets, and work orders.
  </li>
  <li>
   Maintain proper filing systems for project records (soft and hard copies).
  </li>
  <li>
   Track and update project schedules, staff attendance, and material deliveries.
  </li>
  <li>
   Coordinate with site supervisors and technicians for daily updates and reporting.
  </li>
  <li>
   Follow up on pending documents and approvals with internal departments.
  </li>
  <li>
   Assist in procurement requests and maintain records of PRs and POs.
  </li>
  <li>
   Prepare and submit daily, weekly, and monthly reports as directed by the Project Manager.
  </li>
  <li>
   Support communication between site staff, subcontractors, and the head office.
  </li>
  <li>
   Handle office supplies, stationery, and logistics support for the project site.
  </li>
  <li>
   Ensure compliance with company policies and procedures.
  </li>
 </ul>
</div>


Project Admin

Hosuk Travel

<div><p>At <b>Hosuk Travels</b>, we pride ourselves on delivering exceptional travel and tourism services with efficiency and professionalism. We are seeking an organized and proactive <b>Office Manager</b> to join our team in <b>Riyadh</b>. The ideal candidate will oversee daily office operations, manage administrative staff, and ensure smooth coordination across departments to maintain a productive and organized workplace.</p>
<p><b>
Key Responsibilities:</b></p>
<ul>
<li>Supervise day-to-day office operations and administrative functions.</li>
<li>Manage and coordinate the work of administrative staff to ensure smooth workflow.</li>
<li>Maintain office supplies, equipment, and vendor relationships.</li>
<li>Oversee scheduling, meetings, and internal communication between teams.</li>
<li>Prepare and maintain company records, reports, and documentation.</li>
<li>Assist in budgeting, expense tracking, and financial reporting.</li>
<li>Ensure compliance with company policies and local regulations.</li>
<li>Support HR processes including recruitment, onboarding, and employee engagement.</li>
<li>Handle confidential documents and correspondence securely.</li>
<li>Foster a positive and efficient office culture.</li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li>
<li>3&ndash;5 years of experience as an Office Manager or similar administrative role.</li>
<li>Strong leadership, organizational, and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li>
<li>Experience in travel or tourism industry is a plus.</li>
</ul>
<p>At <b>Hosuk Travels</b>, we value efficiency, teamwork, and professionalism. Joining our <b>Riyadh</b> office as an <b>Office Manager</b> provides the opportunity to contribute to a dynamic travel organization while ensuring smooth operations and a supportive work environment.</p></div>

Office Manager

Explore 1266+ Records manager in Riyadh this October. Find roles across top companies and apply now to boost your career.

1266 records manager jobs IN Riyadh

Document Controller

Senior Document Controller

Document Controller

Document Control Manager - Saudi National

Senior Document Controller

Project Admin

Office Manager