records manager

City of Sarasota

<div><p><b>All current City of Sarasota employees must apply to job postings on the internal career site.</b><br>
<br>
Come work at a place where employees of the City serve with Excellence and Pride!</p><p></p><p><b>
NOTE: The City of Sarasota is an</b> <b>Equal Employment Opportunity</b><b>, Veteran, </b><b>E-Verify</b><b> and </b>Drug Free Workplace<b> employer. Click to view the City's </b>Veterans Recruitment Plan<b>. Click to view a the </b><b>City's Educational Equivalency Statement</b><b>.</b></p><p></p><p><b>
Department:</b></p>
Support Services Division<p></p><p><b>
Employee Type:</b></p>
Probationary<p></p><p><b>
Time Type:</b></p>
Full time<p></p><p><b>
Salary Range:</b></p>
$37.3901 - $48.6072 Hourly / $77,771.44 - $101,102.87 Annually<p></p><p><b>
Job Posting Period:</b></p>
July 30, 2026 - August 10, 2026 12:00 A.M.<p></p><p><b>
Job Description:</b></p><p><b>
Overview</b></p><p>
To perform high-level management/administrative functions in the handling and maintenance of police records. Work involves directing the maintenance, storage, distribution, retention, and disposal of law enforcement records, ensuring compliance with state and federal laws. Directly train and supervise records staff, manage automated records systems, handle public records requests, and prepare reports on crime statistics. Exercise independent judgement and initiative along with experience and specialized knowledge regarding public records management best practices.
</p><p><b>Essential Functions</b></p><ul><li><p>
Responsible for activities and operations of designated phase of Police Department administration, including personnel, equipment, files and records, training, public relations, performance review, applicant interviews and other assigned duties.</p></li><li><p>
Directs and assigns work to subordinates engaged in data entry, coding, filing, and retrieving varied police records.</p></li><li><p>
Manages daily operations of the records division and supervises staff, including scheduling, assigning work, and performance evaluations</p></li><li><p>
Orients and supervises the training of employees; reviews the work of subordinates for accuracy; assists in developing new or revised records keeping procedures.</p></li><li><p>
Answers inquiries by telephone or correspondence on matters related to the work of the unit and related departmental policies and procedures.</p></li><li><p>
Maintains liaison with the news media and assists public information officer for the department as needed.</p></li><li><p>
Compiles statistical reports; compiles and prepares monthly and annual reports; reviews various reports and records prior to submittal to various officials and agencies. Assists the Crime Analyst with disseminating crime statistics information.</p></li><li><p>
Establishes and maintains complete and compliant communications with various entities for information exchange and accurate documentation, i.e. attorneys, outside law enforcement agencies, division officers, the State Attorney's Office (SAO), the Department of Children and Families, and various other local, state and federal agencies.</p></li><li><p>
Supervises the process of subpoenas and notices of deposition for Department personnel.</p></li><li><p>
Supervises the distribution of intra-departmental mail.</p></li><li><p>
Assigns work, provides instructions, and sets priorities by considering availability of staff, time, materials and equipment.</p></li><li><p>
Compiles, summarizes, and publishes, statistical and research data for departmental and public requests.</p></li><li><p>
Prepares NIBRS (National Incident-Based Reporting System) statistical transmittals to FDLE, analyze edits and troubleshoot.</p></li><li><p>
Coordinates with MIS to troubleshoot RMS (Records Management System) computer problems and communicate with the programmers.</p></li><li><p>
Interacts with various agencies and vendors for a wide variety of reasons, to meet department needs, via telephone, correspondence, or meetings.</p></li><li><p>
Interprets and applies Florida laws, FDLE or City policies as they apply to Public Records and Records Retention, sealing and expunging records.</p></li><li><p>
Evaluates employee performance, provides guidance, and coaching with employees.</p></li><li><p>
Acts as RMLO (Records Management Liaison Officer) for the Police department records with the Florida Department of State, Division of Library and Information Services.</p></li><li><p>
Prepares records for destruction or off-site storage in accordance with rules and regulations.</p></li><li><p>
Ensures compliance with accreditation standards for law enforcement records.</p></li><li><p>
Verifies that court-ordered sealing or expunctions are processed correctly.</p></li><li><p>
Reviews the work of clerks by observing results and feedback regarding quality of work.</p></li><li><p>
The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.</p></li></ul><p></p><p><b>
Minimum Qualifications</b></p><ul><li><p>
Bachelor's Degree in from an accredited college or university with major coursework in public or business administration or a related field,</p></li><li><p>
Six (6) years of experience in a public records office or police records environment,</p></li><li><p>
Two (2) years of supervisory experience where direct supervision was required,
</p></li><li><p>Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities,</p></li><li><p>
Familiarity with database/records management is required.</p></li></ul><p></p><p><b>
Job Based Competencies</b></p><ul><li><p>
Ability to instruct, train, assign, supervise, and review the work of subordinates.</p></li><li><p>
Knowledge of records maintenance principles, procedures, rules, and regulations.</p></li><li><p>
Knowledge of Florida Sunshine Law and Public Records regulations.</p></li><li><p>
Knowledge of Microsoft Office Applications.</p></li><li><p>
Knowledge or the ability to obtain knowledge of Florida law, relating to records, criminal laws, and those pertaining to release of criminal history information and sealed and expunged records.</p></li><li><p>
Knowledge of modern management methods and practices.</p></li><li><p>
Knowledge of Business English, spelling, punctuation, and mathematics.</p></li><li><p>
Knowledge of modern office practices, procedures, and equipment.</p></li><li><p>
Ability to work effectively and courteously with the public and other employees.</p></li><li><p>
Ability to communicate clearly, both orally and in writing.</p></li><li><p>
Ability to prepare accurate correspondence.</p></li><li><p>
Ability to hear, speak and understand conversation in a normal tone of voice, in person and by phone.</p></li><li><p>
Ability to determine research needs of customers; mail or notify customers when research is ready, and interpret the results obtained by conversing with the customer.</p></li><li><p>
Ability to read and comprehend laws and explain them orally or in correspondence.</p></li><li><p>
Ability to understand appropriate state rules and regulations about records retention requirements.</p></li><li><p>
Ability to troubleshoot and identify computer problems.</p></li><li><p>
Ability to establish and maintain cooperative and effective working relationships with other employees and the general public.</p></li></ul><p></p><p><b>
Responsibility</b></p><p>
Under the direction of and responsible to the Police Chief or designated representative. This is a supervisory position, involving direction and assignment of groups and individuals to perform a variety of tasks related to the Police Records Unit.</p><p></p><p><b>
Physical Requirements</b></p><ul><li><p>
The work is light and requires exerting up to 20 pounds of force occasionally, and up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, manual dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.</p></li><li><p>
This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required.</p></li></ul><p></p><p><b>
Public Contact</b></p><p>
Extensive public contact, both in person and by telephone.</p><p></p><p><b>
Retirement Benefit</b></p><p>
The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.</p><p></p><p>
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.</p><p></p><p>
For questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov</p></div>

Manager, Police Records

Burke

<div><p><b>Location:</b> Nacogdoches Mental Health Clinic - Nacogdoches, TX<br>
<b>Position Number:</b> 86<br>
<b>Compensation:</b> $47,846.00 annually</p>
<h2 class="jobSectionHeader"><b>
About the Role</b></h2>
<p>
The Administrative Manager is responsible for overseeing the daily operations of the support staff and general office while ensuring efficient administrative processes that support quality behavioral healthcare services. This position manages clinical records, fee collection systems, clinical databases, office supplies, and mail flow while maintaining compliance with Agency and clinical standards.</p>
<p>
The Administrative Manager also prepares reports and audits, serves as the Designated Records Monitor (DRM), and works closely with clinical staff, support staff, consumers, and outside agencies to ensure smooth office operations and exceptional customer service.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<ul><li>Supervise and coordinate the daily activities of support staff and office operations.
</li><li>Manage clinical records in accordance with Agency and regulatory requirements.
</li><li>Oversee fee collection systems and maintain accurate financial records.
</li><li>Prepare and maintain clinical databases.
</li><li>Order office supplies and coordinate incoming and outgoing mail.
</li><li>Prepare monthly and quarterly reports and complete requested audits.
</li><li>Serve as the Designated Records Monitor (DRM).
</li><li>Work collaboratively with clinical staff, consumers, and community agencies to ensure compliance with clinical standards.
</li><li>Maintain accurate documentation and administrative records.
</li><li>Provide excellent customer service and professional communication in person and by telephone.
</li></ul><h2 class="jobSectionHeader"><b>What You Need</b></h2>
<h3 class="jobSectionHeader"><b>Required</b></h3>
<ul><li>Bachelor's degree from an accredited college or university.
</li><li>Two (2) years of clerical experience in a medical office, mental health-related setting, or business office.
</li><li>Valid Texas driver's license.
</li><li>Driving record insurable by Burke's insurance administrator.
</li><li>Ability to complete Defensive Driving training.
</li><li>Knowledge of word processing and database software.
</li><li>Strong typing, telephone, organizational, and communication skills.
</li><li>Ability to work professionally with adults diagnosed with severe and persistent mental illness.
</li></ul><h3 class="jobSectionHeader"><b>Preferred</b></h3>
<ul><li>Bachelor's degree in Business or Management.
</li><li>Three (3) years of leadership and management experience in a medical office, mental health-related setting, or business office.
</li></ul><h2 class="jobSectionHeader"><b>Work Schedule</b></h2>
<ul><li>Monday - Friday, generally 8:00 a.m. - 5:00 p.m.
</li><li>Occasional after-hours work may be required.
</li></ul><h2 class="jobSectionHeader"><b>Physical Requirements</b></h2>
<ul><li>Ability to lift up to 50 pounds.
</li><li>Ability to bend, reach, and move throughout the workday.
</li><li>Visual and auditory skills sufficient to perform telephone, receptionist, and transcription duties.
</li><li>Fine motor skills necessary for accurate handwriting and typing.
</li></ul><h2 class="jobSectionHeader"><b>Why Burke?</b></h2>
<p>
At Burke, you'll have the opportunity to build a meaningful career while making a real difference in the communities we serve. We value teamwork, integrity, and compassion, and we're committed to supporting our employees with opportunities for professional growth, collaboration, and continued learning.</p>
<h2 class="jobSectionHeader"><b>
Equal Opportunity Employer</b></h2>
<p>
Burke is an Equal Opportunity Employer and does not discriminate based on race, color, gender, sexual orientation, national origin, religion, age, or disability unless such characteristics are bona fide occupational requirements.</p>
<p>
Applicants must provide proof of identity and employment authorization as part of the hiring process. All final candidates are subject to background and driving record checks as part of Burke's pre-employment screening process.</p></div>

Administrative Manager

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<ul><li>Manage and track all documents related to DLD, RERA, and Government Relations.</li><li>
Scan, organize, and maintain both physical and digital records in accordance with internal procedures.</li><li>
Archive inactive records systematically for future reference.</li><li>
Create and maintain an efficient filing system to support seamless information management.</li><li>
Retrieve permits, contracts, and agreements quickly and accurately when required.</li><li>
Conduct regular audits to ensure all records are accurate, complete, and up to date.</li><li>
Manage incoming and outgoing departmental documents and correspondence.</li><li>
Verify that all documents contain current and factual information related to ongoing tasks.</li><li>
Validate incoming documents for accuracy and completeness.</li><li>
Review and edit outgoing documents for typographical, grammatical, and factual errors.</li><li>
Ensure all documents meet professional standards before distribution to stakeholders.</li><li>
Translate documents from English to Arabic and vice versa with accuracy and cultural sensitivity.</li><li>
Prepare various reports for management on behalf of the Head of Department.</li><li>
Ensure reports are clear, concise, and tailored to the needs of senior leadership.</li><li>
Must be familiar with DLD and RERA platforms, including Oqood and TAS systems.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>UAE National with Family book</li><li>
Experience in coordinating with UAE Government entities like DLD, RERA, etc.</li><li>
Knowledge of MS Office (Word , Excel &amp; Powerpoint)</li><li>
Should have sound knowledge in RERA</li><li>
Must be able to maintain confidentiality of information.</li><li>
Perform other duties as requested by management.</li><li>
Should be proficient in English &amp; Arabic</li></ul></div>

Officer - DLD & RERA Affairs (UAE National)

Appalachian State University

<div><h2 class="jobSectionHeader"><b>Posting Details</b></h2>
<p></p><p>Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.</p><p></p>
<div><div><div>Position Summary Information
</div><p></p><div><div><div><div><b>Classification Title</b></div> <div>Administrative Support Specialist-Records</div>
</div><br>
<div><div><b>Working Title</b></div> <div>Front Desk Manager</div>
</div><br>
<div><div><b>Location</b></div> <div>Boone, NC</div>
</div><br>
<div><div><b>Job Category</b></div> <div>6</div>
</div><br>
<div><div><b>Position Number</b></div> <div>081941</div>
</div><br>
<div><div><b>Not Eligible for Visa Sponsorship</b></div>
<div>VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S</div>
</div><br>
<div><div><b>Department</b></div> <div>University College Academic Advising - 202100</div>
</div><br>
<div><div><b>Primary Purpose of Position</b></div>
<div>University College Academic Advising supports student success by guiding students through academic planning and connecting them with the University&rsquo;s academic and co-curricular opportunities. The Front Desk Manager serves as a central point of contact for the office, overseeing daily front desk operations, supervising student employees, managing appointments and communications, and responding to inquiries from students, families, and campus partners while ensuring compliance with FERPA regulations. The role also maintains student records, updates major information, supports advising and orientation processes, manages departmental communications, analyzes student information systems data, and performs a variety of administrative and operational functions that ensure the advising office delivers efficient, accurate, and student-focused services.</div>
</div><br>
<div><div><b>Minimum Qualifications</b></div>
<div>Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.</div>
</div><br>
<div><div><b>License/Certification Required</b></div>
</div><br>
<div></div><div><div><b>Essential Job Functions</b></div>
<div><div>The individual hired for this position will be responsible for:</div><ul>
<li>Providing excellent customer service and managing the front desk area of a large, busy office on a daily basis, addressing appointment scheduling issues, and responding to questions from students, parents, campus partners, and the public via email, phone, and walk-in traffic under FERPA guidelines.</li>
<li>Supervising and managing up to 5 shared work-study student employees (hiring, training, daily supervision, timesheet tracking).</li>
<li>Reviewing and updating students&rsquo; academic major information in Banner.</li>
<li>Managing call campaigns for Incoming, Readmission, and Continuing students.</li>
<li>Providing administrative support for University College Academic Advising (leadership, admin and Records, and advisors).</li>
<li>Managing both advising and PREP email accounts and text inquiries, adding student records notes to DegreeWorks.</li>
<li>Assisting with Orientation Management/Advisor Caseloads, accessing and analyzing Banner, Docuware, and TracCloud reports.</li>
<li>Other administrative duties as assigned (for example, assisting with the PREP course, Course Overloads, Visiting Coursework, Major Declarations, Withdrawal reports, purchasing, work orders, room reservations, etc.).</li><br>
<p></p>
</ul><div>
<br>
Please note: the duties of this role are ENTIRELY IN-PERSON; this position does not provide remote or hybrid work arrangements.</div></div>
</div><br>
<div><div><b>Knowledge, Skills, &amp; Abilities Required for this Position</b></div>
<ul><li>This position requires knowledge of University structure, services, programs, procedures and practices.</li>
<li>Employees in this position should have strong managerial and customer service skills as well as strong attention to detail and commitment to accuracy in record keeping.</li>
<li>The position requires daily use of various office technology and software applications including extensive use of Google Suite (Docs, Forms, Sheets, etc.) and MS Excel.</li>
<li>Individuals in this position should be able to address inquiries pertaining to advising processes and student academic records.</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>A Bachelor&rsquo;s Degree plus 3-5 years of administrative, managerial, and customer service experience.</li>
<li>Ability to work effectively with a variety of personalities in a helpful, congenial and professional manner.</li>
<li>Demonstrated use of University student information systems.</li>
<li>Demonstrated experience using office technology and administrative software (specifically Google Suite and Microsoft Office).</li>
<li>Demonstrated project management experience and the ability to multi-task.</li>
<li>Demonstrated experience in detailed and accurate record keeping.</li>
</ul>
</div><br>
<div><div><b>Required Functional Competencies to Successfully Perform Job Duties.</b></div>
<div><b>Communication &ndash; Verbal</b><br>
Supervises and manages the front desk area and our work study students as they answer phones, receive walk-in traffic, and complete other office tasks; takes on the student employee responsibilities when none are available. Answers questions from the general public, students, parents and campus partners on advising steps for incoming, continuing, and returning students. Answers questions regarding academic policies and procedures and applies judgment in regards to FERPA when releasing confidential information or to whom to refer questions. Explains and interprets academic and major declaration requirements to staff and students.<br>
<br>
<b>Communication &ndash; Written</b><br>
Provides administrative support in multiple formats such as emails, texts, memos, reports or meeting minutes (Google Docs/Sheets, Microsoft Word/Excel) for UCAA. Drafts emails, memos and other documents that relate to intended major changes and managing student record information. Proofreads documents for grammar, spelling, punctuation, and basic formatting. Records and documents information accurately. Reviews confidential student records information and drafts written communication to students based on that information.<br>
<br>
<b>Information/Records Administration
</b><br>
Uses our established data systems for managing student records. Understands Banner Student Information system software, Orientation Management/Advisor Caseload software, Slate, and related web applications used to perform day-to-day functions (including Docuware file management). Coordinates varied records processing activities requiring the application and some interpretation of university procedures, policies, and regulations including intended major changes, catalog year changes, and some major declaration (on an as needed basis)</div>
</div><br>
<div><div><b>Type of Position</b></div> <div>Permanent Full-Time</div>
</div><br>
<div><div><b>Staff/Non-Faculty</b></div> <div>Staff/Non-Faculty</div>
</div><br>
<div><div><b>Appointment Type</b></div> <div>1</div>
</div><br>
<div><div><b>Work Schedule/Hours</b></div>
<div>Mon-Fri, 8am-5pm. ENTIRELY IN-PERSON. Occasionally overtime may be required during peak advising times.</div>
</div><br>
<div><div><b>Number of Hours Per Week</b></div> <div>40</div>
</div><br>
<div><div><b>Number of Months Per Year</b></div> <div>12</div>
</div><br>
<div><div><b>Mandatory Staff</b></div> <div>No</div>
</div><br>
<div><div><b>Physical Demands of Position</b></div>
<div>To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.</div>
</div><br>
<div><div><b>Overall Competency Level </b></div><div>Journey</div>
</div><br>
<div><div><b>Salary Grade Equivalency</b></div> <div>GN06</div>
</div><br>
<div><div><b>Salary Range</b></div>
</div><br>
<div></div><div><div><b>Anticipated Hiring Range</b></div> <div>$38,127- $39,271</div>
</div><br>
</div></div></div><div><div>Pay will be commensurate with applicant competencies, budget, equity and market considerations.
</div></div><p></p><div><div>Posting Details Information
</div><p></p><div><div><div><div><b>Posting Date</b></div> <div>07/30/2026</div>
</div><br>
<div><div><b>Closing Date</b></div> <div>08/16/2026</div>
</div><br>
<div><div><b>Competency Level Statement</b></div> <div>Management will only consider applicants who meet the required competencies.</div>
</div><br>
<div><div><b>Special Instructions to Applicants</b></div>
<div><div>Please attach required documents:</div><ul>
<li>Cover Letter</li>
<li>Resume</li>
<li>List of at least 3 professional references with their position titles, places of employment, current phone numbers, and current email addresses</li>
</ul></div>
</div><br>
<div><div><b>Search Chair Name</b></div> <div>Gita Rayamajhi Shakya</div>
</div><br>
<div><div><b>Search Chair Email</b></div> <div>rayamajhishakyag@appstate.edu</div>
</div><br>
<div><div><b>Applicant Pool Preference</b></div> <div>External (Post on the Web)</div>
</div><br>
</div></div></div><div><div>Departmental Information
</div><p></p><div><div><div><div><b>Quick Link</b></div> <div>https://appstate.peopleadmin.com/postings/55488</div>
</div><br>
<div><div><b>Posting Number</b></div> <div>201503026P</div></div></div></div></div></div></div>

Front Desk Manager

West Monroe

<p><strong>Job Overview</strong><br /><br />West Monroe is seeking a meticulous and organised individual to join our team as a <strong>Records Keeper</strong>. This is a <strong>full-time</strong>, <strong>fully remote</strong> position, offering a fantastic opportunity for a candidate with a keen eye for detail and a passion for maintaining order. The successful candidate will be responsible for managing and maintaining the company's records, ensuring their accuracy, security, and accessibility. You will play a crucial role in our information management strategy, supporting the smooth operation of our business processes. The offered compensation for this role is <strong>$22 - $26 USD per hour</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />* Develop, maintain, and manage both digital and physical filing systems in a systematic and logical manner.<br />* Ensure the accuracy, integrity, and quality of all company records throughout their lifecycle.<br />* Process, scan, and index documents, ensuring they are correctly categorised and easily retrievable.<br />* Manage the archival and secure disposal of records in accordance with company policies and legal requirements.<br />* Respond to internal requests for information and records promptly and accurately.<br />* Implement and adhere to data protection and confidentiality guidelines to safeguard sensitive information.<br />* Conduct regular audits of the records system to ensure compliance, identify discrepancies, and suggest improvements.<br />* Assist with projects related to the digitisation and migration of records to new systems.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience in records management, data administration, or a similar administrative role.<br />* Exceptional organisational skills with the ability to manage multiple tasks simultaneously.<br />* A high level of accuracy and an unwavering attention to detail.<br />* Proficient in using the Microsoft Office Suite (Word, Excel, Outlook) and familiar with document management software.<br />* A strong understanding of data confidentiality principles and best practices.<br />* Excellent written and verbal communication skills.<br />* The ability to work independently and proactively in a remote setting.<br />* A-levels or equivalent qualification; a degree in a relevant field such as Information Management or Business Administration is desirable but not essential.<br /><br /><strong>Benefits</strong><br /><br />* Competitive hourly wage.<br />* Flexible working hours suitable for a remote role.<br />* Opportunities for professional development and growth.<br />* A collaborative and supportive virtual team environment.<br />* All necessary equipment provided to set up a productive home office.</p>

Records Keeper (Remote)

Amentum

<div><p><b>4.14. Basic Qualifications for Training Management Specialist Personnel</b></p><p>
a) Must have a Secret or Interim Secret clearance.<br>
b) Must have a minimum of 3 years of experience in registrar, training administration, or military education support roles.<br>
c) Must be proficient in ATRRS, DTMS, UAPR, and Microsoft Office Suite.<br>
d) Must be familiar with TRADOC policies, AEAS standards, and accreditation processes.<br>
e) Must demonstrate strong organizational and communication skills.<br>
f) Must be capable of working independently and maintaining continuity in a dynamic training environment.<br>
g) Must have experience with digital recordkeeping and secure file management systems (e.g., Microsoft Teams, OneDrive, IKN).</p><p></p><p><b><br>
4.14.1. Duties and Responsibilities</b></p><p>
a) Manage student records and documentation in compliance with TRADOC and AEAS standards.<br>
b) Maintain and update ATRRS, DTMS, and UAPR systems.<br>
c) Coordinate course schedules, CMTE calendars, and training events.<br>
d) Support TRADOC accreditation and internal audits.<br>
e) Digitize and securely store student records using approved platforms.<br>
f) Facilitate communication through IKN and other secure channels.<br>
g) Train staff on administrative systems and procedures as needed.<br>
h) Assist with college credit reevaluation documentation and coordination.<br>
i) Provide continuity and expert support to instructional staff and leadership.</p><p></p><p><b><br>
4.14.2. Performance Expectations</b></p><p>
a) Ensure 100% compliance with training documentation and reporting requirements.<br>
b) Maintain accurate and up-to-date student records with zero data loss.<br>
c) Enable the reassignment of at least two NCOs to instructional duties per course.<br>
d) Demonstrate initiative in improving administrative processes and tools.<br>
e) Provide consistent support across training cycles without disruption.<br>
f) Contribute to measurable improvements in instructional availability and training efficiency.</p><p><br>
</p><p><b>Compensation Details:</b></p>
$67,000 - $100,000<p><br>
</p><p>The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.</p><p></p><p><b><br>
Benefits Overview:</b></p><p>
Our health and welfare benefits are designed to support you and your priorities. Offerings include:</p><ul>
<li><p>
Health, dental, and vision insurance</p></li>
<li><p>
Paid time off and holidays</p></li>
<li><p>
Retirement benefits (including 401(k) matching)</p></li>
<li><p>
Educational reimbursement</p></li>
<li><p>
Parental leave</p></li>
<li><p>
Employee stock purchase plan</p></li>
<li><p>
Tax-saving options</p></li>
<li><p>
Disability and life insurance</p></li>
<li><p>
Pet insurance</p></li></ul><p></p><p><i><br>
Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.</i></p><p><br>
</p><p><b>Original Posting:</b></p>
07/30/2026 - Until Filled<p>
Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.</p><p><br>
</p><p>Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.</p></div>

TMOS 35F Course

NMC Health plc

<div><p>This role oversees the daily operations of the hospital&rsquo;s administrative functions related to patient registration, admissions, medical records, billing coordination and collections, scheduling, discharge processes, and call center management. The role ensures smooth, efficient, and compliant administrative operations that support high-quality patient care and positive patient experiences. The administrator ensures adherence to UAE healthcare regulations (DHA, DOH, MOHAP) and hospital policies</p></div>
<br><div><p>Hospital Administration Management
</p><ul><li><div>Oversee the overall administration and day-to-day operations of the hospital, ensuring smooth coordination across all departments.
</div></li><li><div>Support hospital leadership in achieving strategic and operational objectives through effective planning and execution. Participate in long-term strategic planning alongside hospital leadership.
</div></li><li><div>Monitor financial governance by ensuring appropriate KPIs, budget management, cost control, and identifying opportunities for revenue enhancement through analysis and interpretation of financial and operational data.
</div></li><li><div>Continuously review operational effectiveness and implement process improvements to enhance patient flow, operational efficiency, and patient satisfaction.
</div></li><li><div>Champion digital transformation, automation initiatives, and operational excellence across the hospital.
</div></li><li><div>Prepare operational reports, dashboards, and performance updates for senior management.<br>
</div></li></ul><div></div><p>Revenue Cycle Management, Billing &amp; Insurance
</p><ul><li><div>Oversee the complete Revenue Cycle Management (RCM) process.
</div></li><li><div>Supervise cash and insurance billing operations for both Outpatient (OP) and Inpatient (IP) services.
</div></li><li><div>Ensure timely and accurate billing in accordance with payer guidelines and contractual requirements.
</div></li><li><div>Supervise insurance approvals, medical coding, claim submissions, resubmissions, payment follow-up, and collection activities.
</div></li><li><div>Monitor claim rejection trends and implement corrective measures to improve collection efficiency.
</div></li><li><div>Monitor daily revenue collections and ensure achievement of revenue targets.
</div></li><li><div>Review monthly revenue projections and analyze financial performance.
</div></li><li><div>Generate and review doctor-wise revenue, productivity, disconnected bills, pending cash bills, and collection reports.<br>
</div></li></ul><div></div><p>Medical Records Management
</p><ul><li><div>Supervise the Medical Records Department (MRD) and ensure the accuracy, confidentiality, and completeness of patient records.
</div></li><li><div>Ensure effective data management processes and compliance with medical record standards.
</div></li><li><div>Monitor MRD KPIs and implement corrective actions where required.
</div></li><li><div>Ensure timely submission of DHA Statistical Reports, DARS reports, and other regulatory submissions.
</div></li><li><div>Operational Resource Management (Should this team report to him?) No
</div></li><li><div>Oversee hospital scheduling processes to maximize utilization of doctors, staff, facilities, and operational resources.
</div></li><li><div>Supervise Operation Theatre (OT) scheduling, utilization, and resource optimization.
</div></li><li><div>Coordinate OT activities with surgeons, nursing teams, and other departments to maximize efficiency.<br>
</div></li><div></div><li><p>Clinical Systems &amp; Information Management
</p></li><li><div>Oversee implementation, optimization, and utilization of Hospital Information Systems (HIS) and Electronic Medical Records (EMR).
</div></li><li><div>Coordinate with departments for HIS service additions, billing configuration, pricing updates, and operational support.
</div></li><li><div>Ensure accurate implementation of services, tariffs, and pricing within hospital systems.
</div></li><li><div>Collaborate with IT and Operations on system enhancements, upgrades, and digital initiatives.
</div></li><li><div>Generate administrative and operational KPI reports including admissions, discharges, patient wait times, billing performance, revenue analysis, and operational bottlenecks.
</div></li><li><div>Analyze and interpret operational and financial data to support business decisions.<br>
</div></li><div></div><li><p>Human Resources Coordination
</p></li><li><div>Provide operational HR support at the hospital level.
</div></li><li><div>Coordinate employee onboarding, joining formalities, system access, and operational readiness.
</div></li><li><div>Supervise attendance management across departments.
</div></li><li><div>Prepare OT staff overtime calculations and caregiver deployment/utilization reports.
</div></li><li><div>Coordinate workforce planning, staffing requirements, employee performance matters, and operational manpower requirements with HR.
</div></li><li><p>Finance Coordination
</p></li><li><div>Provide operational support to the Finance Department.
</div></li><li><div>Monitor daily cash collections, cash flow, and petty cash management.
</div></li><li><div>Prepare doctor revenue-sharing, contractual payments, and incentive calculations in accordance with contractual agreements.
</div></li><li><div>Generate monthly incentive reports for doctors, PR staff, and contracted personnel.
</div></li><li><div>Coordinate with Finance to ensure timely payment processing, reconciliations, and financial reporting.<br>
</div></li><div></div><li><p>Compliance &amp; Quality Assurance
</p></li><li><div>Ensure compliance with UAE healthcare regulations, DHA, DOH, MOHAP requirements, accreditation standards, and hospital policies.
</div></li><li><div>Conduct regular audits of administrative processes, medical records, billing, and operational functions.
</div></li><li><div>Monitor departmental KPIs and operational performance indicators.
</div></li><li><div>Lead quality improvement initiatives that enhance operational efficiency, patient safety, compliance, and patient satisfaction.
</div></li></ul><p>Identify operational risks and implement corrective and preventive actions.</p></div>
<br><div><ul><li><div>Bachelor&rsquo;s degree in healthcare administration, Business Administration, or related field.
</div></li><li><div>Master&rsquo;s degree preferred.
</div></li></ul><p>Additional certification relevant areas - desirable</p></div>

Operations Manager

Search 9200+ Records manager jobs near you this August. New roles added regularly across leading industries. Apply today.