records manager

Meridian MedLegal Management, LLC

<div><div>Meridian MedLegal Management, LLC is looking for a full-time Document Manager. Meridian has a panel of board certified physicians who provide their expertise on civil litigation cases. Meridian provides administrative support to the physician throughout the entire case. The Document Manager is responsible for the management of the medical and pertinent records for each expert and works closely with the case manager to insure all necessary records are indexed and sent to the expert within the designated timeframe. Below is a list of key responsibilities and essential skills for this position.</div><div></div><div><br>
SKILLS:</div><ul><li>MUST be able to multi-task and take direction easily while demonstrating SUPREME organizational skills and follow through.</li><li>The ability to work independently while staying focused and demonstrating efficiency.</li><li>Attention to detail is imperative</li><li>Proven experience managing a calendar and other deadlines/due dates.</li><li>Must be able to adapt to changing priorities as they arise and work well with other team members</li><li>Approaches tasks with a sense of urgency and has a can-do attitude</li><li>Maintain a professional demeanor at all times while dealing with clients and doctors.</li></ul><div></div><div><br>
DUTIES:</div><ul><li>Receive &amp; process medical records/films, legal correspondence and discovery for medical experts retained in med-legal cases.</li><li>Coordinate with clients to ensure receipt of all pertinent records and follow up when necessary</li><li>Communicate with case manager on a daily basis regarding changes to case statuses, doctor preferences and deadlines</li><li>Prepare and bind files for exams, arbitration, depositions and trial.</li><li>Keep accurate logging of all case activity in case management software</li><li>Maintain internal file systems of all items received for the case</li><li>Assist with other administrative duties as needed</li></ul><div></div><div><br>
MERIDIAN PROVIDES:</div><ul><li>Competitive pay</li><li>Benefits</li><li>Paid holidays and paid time off</li><li>A positive work environment</li><li>Opportunity for advancement</li></ul><div>
Job Type: Full-time</div><div></div><div><br>
Pay: $21.00 - $24.00 per hour</div><div></div><div><br>
Benefits:</div><br>
<div></div><ul><li>
401(k)</li><li>
Dental insurance</li><li>
Health insurance</li><li>
Paid time off</li><li>
Retirement plan</li></ul><div></div><div><br>
Schedule:</div><br>
<div></div><ul><li>
Monday to Friday 9am-5:30pm</li></ul><div></div><div><br>
Work Location: In person</div><p>
E04JI802pmi34085pld</p></div>

Document Manager

Aleto, Inc.

<div>
 <strong>
  Job Title:
 </strong>
 Facility Manager
 <br/>
 <br/>
 <strong>
  Job Type:
 </strong>
 Full-Time
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Minneapolis, MN
 <br/>
 <br/>
 <strong>
  Compensation/Salary:
 </strong>
 $82,000-$92,000
 <br/>
 <br/>
 <strong>
  Authorization Status
 </strong>
 : Must be Authorized to Work in the U.S.
 <br/>
 <br/>
 <strong>
  Clearance Requirements:
 </strong>
 Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)
 <br/>
 <br/>
 <strong>
  About Aleto
  <br/>
  <br/>
 </strong>
 Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.
 <br/>
 <br/>
 We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.
 <br/>
 <br/>
 We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.
 <br/>
 <br/>
 <strong>
  Our Mission, Vision, and Purpose:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.
  </li>
  <li>
   Aleto is committed to helping federal agencies improve their workspaces.
  </li>
  <li>
   Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible and high-quality service.
   <br/>
   <br/>
  </li>
 </ul>
 We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.
 <br/>
 <br/>
 We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).
 <br/>
 <br/>
 Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.
 <br/>
 <br/>
 <strong>
  What We Are Looking For
  <br/>
  <br/>
 </strong>
 Aleto Inc. is seeking to hire a Facility Manager with expertise in facilities management, government property administration, and federal records management to support our federal client. This position involves the execution of critical functions across facilities operations and comprehensive records lifecycle management per federal regulations and agency-specific requirements.
 <br/>
 <br/>
 <strong>
  Interview Process
  <br/>
  <br/>
 </strong>
 If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams, or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted for an interview. After all candidates are interviewed, Aleto will notify you of your application status.
 <br/>
 <br/>
 If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government background clearance process (depending on the client).
 <br/>
 <br/>
 Visit our website at www.aletoconsulting.com to learn more about Aleto, Inc.
 <br/>
 <br/>
 <strong>
  Facility Manager -Essential Job Duties
  <br/>
  <br/>
 </strong>
 Duties include the following. Other duties may be assigned.
 <br/>
 <br/>
 <strong>
  Facilities and Government Property
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage logistics for parking allocation, signage, and stakeholder communication.
  </li>
  <li>
   Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.
  </li>
  <li>
   Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
  </li>
  <li>
   Escort vendors, contractors, and ensure compliance with access control procedures.
  </li>
  <li>
   Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.
  </li>
  <li>
   Maintain inventory and usage logs for government vehicles.
  </li>
  <li>
   Track and control physical keys and support facility security protocols.
  </li>
  <li>
   Complete monthly fleet and key control reporting.
  </li>
  <li>
   Proper coordination and readiness of meetings and parking logistics.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Records Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   File Plan Development and Process Improvement
  </li>
  <li>
   Develop a File Plan procedure tailored to the client&rsquo;s specific program operations, client requirements, and office location.
  </li>
  <li>
   Create and maintain an overview dashboard for managing and maintaining records.
  </li>
  <li>
   Identify and resolve inconsistencies in records classification or retention.
  </li>
  <li>
   Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.
  </li>
  <li>
   Maintenance of Records Inventory
  </li>
  <li>
   Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
  </li>
  <li>
   Ensure compliance with NARA standards and client retention schedules.
  </li>
  <li>
   Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
  </li>
  <li>
   Receiving, Processing, and Storage of Records
  </li>
  <li>
   Coordinate intake and processing of digital and analog records.
  </li>
  <li>
   Apply accurate indexing, scanning, digitization, and filing practices.
  </li>
  <li>
   Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
  </li>
  <li>
   Retrieval of Records
  </li>
  <li>
   Process record retrieval requests from client staff within required timelines.
  </li>
  <li>
   Maintain check-out logs and ensure timely return or follow-up of borrowed files.
  </li>
  <li>
   Digitize and deliver requested records securely and in accordance with policy.
  </li>
  <li>
   Record Disposition (Destruction or Transfer)
  </li>
  <li>
   Organize and execute file room cleanups and record disposition activities.
  </li>
  <li>
   Prepare records for destruction or transfer per retention schedules.
  </li>
  <li>
   Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.
  </li>
  <li>
   Overview Dashboard
  </li>
  <li>
   Maintain a centralized dashboard summarizing records management activities.
  </li>
  <li>
   Report issues, volumes, and compliance progress monthly.
  </li>
  <li>
   Respond to feedback and ensure dashboard accuracy and timeliness.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications/Capabilities/Software Knowledge
  <br/>
  <br/>
 </strong>
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 <br/>
 <br/>
 <strong>
  Qualifications/Education/Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associate degree in Business Administration, Information Management, Logistics, or a related field &mdash; or equivalent professional experience.
  </li>
  <li>
   Minimum 5 years of professional experience in facilities and records management, particularly within a federal or a highly regulated environment.
  </li>
  <li>
   Demonstrated experience in federal property and facility operations.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technological Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
  </li>
  <li>
   Strong understanding of NARA guidelines and federal records lifecycle management.
  </li>
  <li>
   Familiarity with record management tools (e.g., Alfresco, FileNet, Documentum, ECMS).
   <br/>
   <br/>
  </li>
 </ul>
 Required Knowledge and Skills:
 <br/>
 <br/>
 <ul>
  <li>
   Excellent organizational, written, and verbal communication skills.
  </li>
  <li>
   Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
  </li>
  <li>
   Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Client Staff, ARLOs, POCs, COR, contractors).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Other:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Background check and Public Trust Clearance is required. Current or previous HHS Public Trust is a plus.
  </li>
  <li>
   Performance Standards Include:
  </li>
  <li>
   Accurate and timely database entries, reporting, and mail processing.
  </li>
  <li>
   Full compliance with safety protocols and document retention requirements.
  </li>
  <li>
   Proper coordination and readiness of meetings and parking logistics.
  </li>
  <li>
   Internal/external requests are completed and addressed in accordance with stated deadlines.
  </li>
  <li>
   Highest level of integrity managing confidential information
  </li>
  <li>
   Provide additional facilities support as needed to include maintaining government vehicles (logging mileage and tracking usage), mail processing, document scanning, filing, and database entry.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Aleto&rsquo;s Employee Expectations/Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.
  </li>
  <li>
   Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
  </li>
  <li>
   Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Offer: Benefits and Perks
  <br/>
  <br/>
 </strong>
 At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee&rsquo;s well-being and total rewards package while practicing our core value of Stewardship.
 <br/>
 <br/>
 <strong>
  Pay Cycle
  <br/>
  <br/>
 </strong>
 Paydays are on the 15th and the last day of the month.
 <br/>
 <br/>
 <ul>
  <li>
   Payment is on a two-week arrears basis (for example, time worked the 1st through 15th is paid on the last day of that month; time worked the 16th through the last day of the month is paid on the 15th of the following month).
   <br/>
   <br/>
  </li>
 </ul>
 Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:
 <br/>
 <br/>
 <ul>
  <li>
   Medical, Vision and Dental Insurance:
   <br/>
   <br/>
  </li>
 </ul>
 Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
 <br/>
 <br/>
 Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to &ldquo;buy up&rdquo; for the two additional plans.
 <br/>
 <br/>
 Aleto contributes 75% of the employee premium for the visions and dental plans.
 <br/>
 <br/>
 <ul>
  <li>
   Pre-Tax Savings Accounts
   <br/>
   <br/>
  </li>
 </ul>
 The option to enroll in an HSA or FSA depending on elected medical insurance coverage.
 <br/>
 <br/>
 <ul>
  <li>
   Disability Insurance:
   <br/>
   <br/>
  </li>
 </ul>
 Company-paid short-term and long-term disability insurance.
 <br/>
 <br/>
 <ul>
  <li>
   Life Insurance:
   <br/>
   <br/>
  </li>
 </ul>
 Company-paid life insurance coverage.
 <br/>
 <br/>
 <ul>
  <li>
   Paid Time Off:
   <br/>
   <br/>
  </li>
 </ul>
 Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
 <br/>
 <br/>
 <ul>
  <li>
   Retirement Plan:
   <br/>
   <br/>
  </li>
 </ul>
 Aleto offers full-time employees a 401(k) qualified retirement plan.
 <br/>
 <br/>
 <strong>
  Environment and Physical Conditions
  <br/>
  <br/>
 </strong>
 While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.
 <br/>
 <br/>
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
 <br/>
 <br/>
 <strong>
  If you have questions or need additional assistance please contact us at talent@aletoconsulting.com
  <br/>
  <br/>
 </strong>
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 <br/>
 <br/>
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</div>


Facility Manager-Minneapolis, MN

Jacobs

<div>
 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 <br/>
 <br/>
 Your impact
 <br/>
 <br/>
 <ul>
  <li>
   Basic understanding of construction, water, power, railways, infra &amp; aviation projects and documentation system.
  </li>
  <li>
   Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations.
  </li>
  <li>
   Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation
  </li>
  <li>
   Liaising and distributing project related information with the project team and potentially external parties.
  </li>
  <li>
   Provide support to Project Manager during Audit and as required
  </li>
  <li>
   Prepare ad-hoc templates, reports on projects as required.
  </li>
  <li>
   Process and control of all project document types on day-to-day basis in an accurate and timely manner.
  </li>
  <li>
   Maintain quality documentation like Documents, Drawings, RFIs, TQs, incoming and outgoing registers
  </li>
  <li>
   File documents in physical and digital records and ensure appropriate storage.
  </li>
  <li>
   Adhere to the company&rsquo;s document lifecycle procedures, processes and as required by the Project Manager.
  </li>
  <li>
   Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
  </li>
  <li>
   Assist in implementing new and improving Document Management System and document management processes.
  </li>
  <li>
   Train employees about the project documentation system on how to use and access the documents.
  </li>
  <li>
   Provide all necessary assistance to the Site management for documents used during the construction phase.
  </li>
  <li>
   Record mark-up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit.
  </li>
  <li>
   Support collation, storage and archiving of all project manuals with O&amp;M Coordinator.
  </li>
  <li>
   Submit documents to customer &amp; check that submission status is integrated (for information/approval)
  </li>
  <li>
   Track customer comments and answers, along with document resubmission.
  </li>
  <li>
   Manage customer return status of project documentation within the Document Management System.
  </li>
  <li>
   Prepare transmittal with defined deliverables list &amp; submission dates.
  </li>
  <li>
   Record all necessary document receipts.
  </li>
  <li>
   Archive all project documents at the end of the project in electronic and paper form if required.
  </li>
  <li>
   Maintain confidentiality of sensitive documentation.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Here's what you'll need
 <br/>
 <br/>
 <strong>
  Qualifications For Document Controller
  <br/>
  <br/>
 </strong>
 A bachelor&rsquo;s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.
 <br/>
 <br/>
 <strong>
  Soft Skills
  <br/>
  <br/>
 </strong>
 Excellent communication skills and interpersonal skills.
 <br/>
 <br/>
 Quality &amp; detail oriented as well as organized, and multitasker.
 <br/>
 <br/>
 Time management skills.
 <br/>
 <br/>
 Ability to follow company procedures.
 <br/>
 <br/>
 Ability to work independently on projects.
 <br/>
 <br/>
 Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels.
 <br/>
 <br/>
 End to end document &amp; data management.
 <br/>
 <br/>
 Good understanding of engineering processes and document control systems. General knowledge of engineering technical terms.
 <br/>
 <br/>
 <strong>
  Software Skills
  <br/>
  <br/>
 </strong>
 Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
 <br/>
 <br/>
 Adobe Acrobat Professional
 <br/>
 <br/>
 Document Control Management systems experience especially in Bentley&rsquo;s ProjectWise, Aconex, InEight, Fusion, Wrench, BIM360, Team Binder etc.
 <br/>
 <br/>
 <strong>
  Minimum Work Experience As Document Controller
  <br/>
  <br/>
 </strong>
 Minimum Ten (10) years&rsquo; work experience, with minimum Seven (7) years&rsquo; work experience in document management, archive management, or records management.
 <br/>
 <br/>
 Work Location is Mumbai or Ahmedabad
 <br/>
 <br/>
 At Jacobs we value people. Having the right balance of belonging, career and lifestyle enables us to consistently deliver and exceed clients&rsquo; expectations.
 <br/>
 <br/>
 Working alongside industry leaders, you will have the opportunity to develop your career working on key projects in an environment which encourages collaboration, knowledge sharing and innovation. To support your professional growth, Jacobs flexible working arrangements, extended leave options and a host of social, health and wellbeing events and initiatives will underpin our commitment to you.
 <br/>
 <br/>
 At Jacobs it&rsquo;s all about what you do, not where you are, which counts!
 <br/>
 <br/>
 We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 <br/>
 <br/>
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
</div>


Document Controller

Texas Health and Human Services Commission

Records Management Group Manager V

TXP Technology x People

<p><strong>Data Retention Manager - 6-Month Contract (Inside IR35)</strong></p> <p><strong>Location:</strong> 2 days per week on-site in either <strong>Birmingham</strong> or <strong>Sheffield</strong><strong>Contract Type:</strong> 6-month contract<strong>IR35 Status:</strong> Inside IR35</p> <p>We are seeking a highly skilled <strong>Data Retention Manager</strong> to join a leading UK bank on a 6-month contract. This role is integral to ensuring that the complete lifecycle of records - from creation and storage through to timely disposition - complies with all relevant legal, regulatory, and business retention requirements across the UK bank.</p> <strong><strong>Key Responsibilities:</strong></strong> <ul> <li> <p>Ensure <strong>data retention controls</strong> are effectively designed, implemented, and operating to mitigate data and compliance risks.</p> </li><li> <p>Lead the <strong>UK Data Retention Governance Forum</strong>, driving alignment and oversight across business areas.</p> </li><li> <p>Represent UK business data retention interests across broader <strong>data management and governance forums</strong>.</p> </li><li> <p>Monitor and report on <strong>key data quality metrics</strong> and <strong>data storage control indicators</strong>, identifying areas for improvement.</p> </li><li> <p>Support the development and execution of <strong>data retention strategies and policies</strong>, ensuring adherence to regulatory and operational standards.</p> </li><li> <p>Collaborate with Legal, Compliance, Risk, and IT teams to ensure consistent application of data retention requirements across the enterprise.</p> </li></ul> <strong><strong>Skills & Experience:</strong></strong> <ul> <li> <p>Proven experience in <strong>data retention, records management, or data governance</strong> within a banking or financial services organisation.</p> </li><li> <p>Strong understanding of <strong>data lifecycle management</strong>, <strong>regulatory retention schedules</strong>, and <strong>data risk controls</strong>.</p> </li><li> <p>Familiarity with <strong>UK and global banking regulations</strong> related to data management and privacy (e.g., GDPR, FCA requirements).</p> </li><li> <p>Excellent stakeholder management and governance skills, with experience leading forums or working groups.</p> </li><li> <p>Strong analytical mindset with the ability to interpret metrics and identify control weaknesses or trends.</p> </li></ul> <strong><strong>Contract Details:</strong></strong> <ul> <li> <p><strong>Duration:</strong> 6 months</p> </li><li> <p><strong>Engagement:</strong> Inside IR35</p> </li><li> <p><strong>Hybrid Working:</strong> 2 days per week on-site (Birmingham or Sheffield)</p> </li></ul> <p>This is an exciting opportunity to play a key role in shaping and strengthening the bank's data retention governance framework, ensuring regulatory compliance and effective risk management across the UK business.</p>

Data Retention Manager

Bechtel

<div><p><b>Requisition ID: </b><b>289693</b></p><ul><li><b>
Relocation Authorized: </b><b>National - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Al Khobar</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><div>
Step into a career-defining opportunity with Bechtel as we launch our newest Energy office in Al-Khobar, Saudi Arabia &ndash; aiming for it to be an epicenter of innovation and engineering excellence in the region. This is more than a job; it&rsquo;s a chance to be part of a bold new chapter in Bechtel&rsquo;s 80-year journey in the Kingdom. You&rsquo;ll collaborate with global experts to deliver transformative oil, gas, chemical and New Energies projects that support Saudi Arabia&rsquo;s Vision 2030 and shape the future of sustainable energy. Whether you're an engineer, project manager, or technical specialist, your contributions will help build a high-performance team from the ground up, with access to world-class tools, mentorship, and global execution networks. Be part of something extraordinary &ndash; where your work powers progress.</div><div></div><div><br>
At Bechtel, we know that people like you deliver our customers&rsquo; projects with a purpose that create a lasting positive legacy in the communities where we live and work. Just as we are committed to helping our customers achieve their visions, we are committed to offering the best people in the industry with rewarding, challenging, and flexible long-term careers.</div><div></div><div><br>
When you join Bechtel, you will be a key part of the diverse team delivering these world-changing projects. As a resilient, well-established employer, we are currently seeking long-term career professionals. When joining Bechtel, you will have the opportunity to work on a variety of Energy Transition, Decarbonization, eFuel, Hydrogen Value Chain, Oil and Gas and Petrochemical projects from studies, FEEDs, detailed designs and PMC&rsquo;s from our newly established Middle Eastern hub based in Al-Khobar.</div><div></div><div><br>
As part of this team, you will commit to supporting the client's goals while promoting our values of fairness, diversity, inclusion, trust, and collaboration guided by our Vision, Values and Covenants</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><div>
In this role, you will provide document management support by using ECMS (Enterprise Content Management Systems), distributing, maintaining, and retrieving project records in accordance with company guidelines. You will assist with customer service, questions, issues, updates, quality checks, and project closeout activities. Your attention to detail and data accuracy will help ensure successful compliance with document and records management procedures.</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Provide comprehensive support for Enterprise Content Management Systems (ECMS), including Aconex, DocFinity, and other relevant platforms</li><li>
Work with functional management to establish project procedures and work instructions in accordance with customer requirements</li><li>
Register, control, distribute, transmit, and archive project records in accordance with company and project procedures</li><li>
Ensure the accuracy, integrity, and confidentiality of all project documentation and records</li><li>
Respond to end users queries, troubleshoot system issues, and resolve incidents promptly</li><li>
Monitor and ensure timely closure of support tasks and service requests</li><li>
Support document migration, system upgrades, and validation activities as required</li><li>
Assist in the development and implementation of records retention and turnover plans</li><li>
Deliver training and guidance to team members and stakeholders on document management processes and tools</li><li>
Liaise with vendors, suppliers, and external partners regarding document management matters</li><li>
Participate in triage and root cause analysis to resolve complex document management issues</li><li>
Maintain up-to-date knowledge of document management best practices, company policies, and regulatory requirements</li><li>
Contribute to continuous improvement initiatives within the document management function</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Bachelor's degree (or international equivalent) and 2-5 years of relevant experience</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Proficiency in Enterprise Content Management Systems (ECMS), preferably Aconex</li><li>
Strong understanding of document management processes, records management, and information governance</li><li>
Ability to register, control, distribute, transmit, and archive project records accurately and efficiently</li><li>
Experience supporting end users, troubleshooting issues, and resolving incidents related to document management systems</li><li>
Familiarity with records retention policies and turnover plans</li><li>
Excellent attention to detail and commitment to data accuracy</li><li>
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
</li><li>Effective communication skills for interacting with team members, vendors, and suppliers</li><li>
Ability to provide training and support on document management processes and tools</li><li>
Analytical skills for root cause analysis and problem-solving</li><li>
Adaptability to support migration, upgrade events, and validation processes</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)</li><li>
Ability to work independently and as part of a diverse, multicultural team</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Technician - DCC

One Imperium

<p><b>Role Summary</b><br/>Handles the backbone of the academy&rsquo;s operations: managing student records, scheduling, communication, compliance, and facility coordination. Reports to the Facility (or Admin) Supervisor.</p><p><b>Key Responsibilities</b></p><ul><li>Maintain accurate student records: registration forms, medical waivers, attendance, incident reports. Ensure records are stored both digitally (ERP) and, if needed, physically. (Per Admin SOPs, Section 5B)</li><li>Track student attendance daily: manage the occupancy sheet, forecast vs actual attendance.</li><li>Handle scheduling tasks: communicate class changes, reschedules, or make-up classes to parents and coaches at least 24 hours in advance.</li><li>Ensure staff documentation is current: track lifeguard/coach first aid certification, staff leaves, attendance, and escalate expiring certificates.</li><li>Coordinate pool bookings: liaise with facility management to secure deck time, inform coaches and sales team of schedule changes.</li><li>Manage incident reporting: ensure any accident, injury, or complaint is documented same day in the Incident Report Form, and escalate to the Swim School Manager as required.</li><li>Communicate schedule updates and operational announcements via approved internal channels (email, WhatsApp broadcast) &mdash; not personal numbers.</li><li>Support the Sales team: confirm class availability, help with data validation, and ensure seamless registration experience.</li><li>Assist in facility logistics: ensure pool deck is ready before class (equipment, clean, safe), and coordinate storage.</li><li>Generate administrative reports: weekly or monthly reports on attendance, incidents, staff certification status, and facility usage.</li><li>Support performance evaluation: input data for KPIs (attendance accuracy, incident reporting, response times) and provide insights for the Admin Supervisor.</li><li>Uphold customer service standards: respond to parent inquiries in a polite, professional manner; escalate complaints through the correct channels.</li><li>Ensure adherence to health, safety, and emergency protocols (Section 6), and support staff in drills and reporting.</li></ul><p><b>Qualifications &amp; Requirements</b></p><ul><li>Experience in administrative roles, preferably in education, recreation, or service business.</li><li>Strong organizational and data management skills; familiarity with ERP / CRM systems is a plus.</li><li>Excellent communication skills, both written and oral; ability to interact professionally with parents, staff, and management.</li><li>Attention to detail: accurate record-keeping, scheduling, and compliance tracking.</li><li>Customer-service mindset: patient, empathetic, and professional.</li><li>Understanding of health &amp; safety procedures; willingness to be trained on incident reporting and emergency protocols.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Punctual, reliable, and committed to Elite Swim Academy&rsquo;s standards of conduct and professionalism.</li></ul><p><b>Performance Indicators (KPIs)</b></p><ul><li>Accuracy of attendance &amp; scheduling</li><li>Timeliness of communication with parents and coaches</li><li>Compliance in documentation (waivers, certifications, incident reports)</li><li>Responsiveness to inquiries and administrative tasks</li><li>Incident reporting completeness and speed</li><li>Administrative staff attendance &amp; punctuality</li></ul><p>Job Type: Full-time</p>

Female Senior Administrative Executive

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