records manager

King County, WA

<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div>
<p></p><div><p><b><i>This recruitment will be used to fill a Career Service vacancy and to create an eligibility pool to fill future Career Service vacancies over the next six (6) months.</i></b></p><p>
The King County Department of Public Defense (DPD) is seeking an experienced and professional <b>Project/Program Manager III &ndash; Public Records Specialist and Records Manager.</b></p><p>
The Public Records Specialist and Manager will serve as the lead and subject matter expert as it is related to the Washington Public Records Act (PRA) and the department&rsquo;s records management practices. This position will provide consultation and management of all types of records management policies and public records requests made under the PRA. Duties will include providing coordination services, managing large and/or complex public records requests and providing expert level advice and consultation to staff and department leadership. This position will be required of public records requirements, varying degrees of technological expertise and varying skills levels.</p>
Reporting to the Chief Operating Officer, the Public Records Specialist (Project/Program Manager III) will be responsible for managing Public Record requests, Requests for Information, and overseeing records management policies, procedures, and projects related to client case files and DPD administrative records.<br>
<br>
<b>The Department&rsquo;s Mission Statement</b><br>
The King County Department of Public Defense represents indigent adults and children facing a loss of liberty. Our department is an independent voice that promotes fairness and equity for our clients and advocates for their objectives, interests, and dignity.<br>
<br>
DPD provides high quality legal representation to indigent clients in felonies, misdemeanors, juvenile defense, family defense (dependency cases), involuntary commitment (mental illness), and sex offender commitment proceedings.<br>
<br>
DPD advocates to reduce the harm and reach of the criminal and civil legal systems that restrict our clients&rsquo; liberty, and advances policy reforms to reduce systemic racism. We strive to create a flexible workplace culture that is inclusive, respectful, and supportive, premised on a shared anti-oppression framework. To learn more about DPD, visit our website.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Duties</b></h2></div>
<p></p><div><div><div><div><p><b>ESSENTIAL JOB FUNCTIONS AND DUTIES include but are not limited to the following:</b></p><p><b>
Records Management Program</b></p></div></div><div><div><br>
<ul><li>
Serves as the Agency Records Officer for King County Department of Public Defense.</li><li>
Serves as a liaison between Public Defense and the King County Records Management Program.</li><li>
Provide department leadership and representation on countywide planning of records management practices.</li><li>
Lead, develop and coordinate guidance, process and policies to all organizational levels regarding records management compliance and risk mitigation.</li><li>
Provide strategies for achieving compliance within current and future records systems.</li><li>
Provide advice and consultation to leaders and to influence decision making or change.</li><li>
Coordinate the department&rsquo;s compliance with Records Management policies and procedures and retention schedules, suggest amendments as warranted.</li><li>
Develop, coordinate and present training to staff on Public Records/Records Management processes to ensure compliance and standard work.</li><li>
Lead and Maintain department records including storage, archiving, and/or destruction as per applicable regulations and policies.</li><li>
Develop and implement records retention plans and procedures and support initiatives to increase efficiency and effectiveness for the management of the department's records throughout its lifecycle.</li></ul><p><b>
Public Disclosure Program</b></p><ul><li>
Manage and oversee public disclosure request in compliance with the Washington State Public Records Act (RCW 42.56) and King County Executive Branch Public Records Act Procedures.</li><li>
Monitor, organize, and track the timeliness of the department's response to Public Records Act request to assure compliance with all requirements under its provisions.</li><li>
Communicate and meet with record custodians and requestors to facilitate timely and thorough responses to public records requests.</li><li>
Collect, performed and review of information to determine whether documents are responsive records for redactions and withholding exemptions.</li><li>
Serve as a technical expert for complex research and analysis for public records requests.</li><li>
Process a variety of public records request using information management systems related to public records requests.</li><li>
Provide department leadership and representation on countywide public records practices.</li><li>
As the primary liaison and lead, consult with the Civil Division - Prosecuting Attorney&rsquo;s Office on legal issues related to public records requests.</li><li>
Develop effective working relationships with each requestor to clarify requests and provide timely and efficient responses.</li><li>
Efficiently and accurately redact or exempt information as necessary according to applicable laws and standards.</li><li>
Maintain confidentiality.</li><li>
Analyze processes and provide constructive feedback for improved customer service and departmental efficiency.</li><li>
Conduct, assist with, or coordinate data retrieval.</li><li>
Efficiently and effectively manage individual work time to meet a fluctuating workload and daily assignments.</li></ul><p><b>
Discovery and Litigation Response</b></p><ul><li>
Identify and coordinate production of public records in keeping with timeliness standards required by the law, coordinating with attorneys as needed or requested.</li><li>
Track and coordinate all discovery requests and legal holds for the department.</li><li>
Serve as technical expert for complex research and analysis related to discovery, e-discovery, and legal holds</li><li>
As the primary liaison and lead, consult with the Civil Division - Prosecuting Attorney&rsquo;s Office on legal issues related to legal holds, and discovery and litigation.</li></ul><p><b>
Request for Information Response</b></p><ul><li>
Lead and manage complex information requests from initiation to final resolution, ensuring adherence to statutory deadlines and internal protocols.</li><li>
Manage and oversee requests for information in compliance with the Washington State Public Employee&rsquo; Collective Bargaining (RCW 41.56).</li><li>
Monitor, organize, and track the timeliness of the department's response to requests for information.</li></ul><p><i>
*The Department reserves the right to update, change, and assign additional duties in support of DPD&rsquo;s mission.*</i></p></div></div><br>
</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Experience, Qualifications, Knowledge, Skills</b></h2></div>
<p></p><div><ul><li>At least two (2) years demonstrated experience managing public records request, per the Washington State Public Act (RCW 42.56), including:<ul><li>
Coordinating responses from multiple record holders</li><li>
Ensuring accuracy and completeness of responses</li><li>
Knowledge of exemptions and withholding requirements</li><li>
Ensuring deadlines are met</li></ul></li><li>
At least two (2) years of experience working with records retention schedules, inventorying records, creating retention schedules, updating schedules as necessary and following proper procedures for dispositioning records, including authorizing destruction.</li><li>
Are technical experts (advanced knowledge) with state and local laws, regulations, policies, and procedures relating to the Public Records Act, records retention and office technology.</li><li>
Proficient using Microsoft Word, Excel, Outlook, SharePoint and Adobe Pro. Experience using e-discovery tools, electronic records management and public records request tracking system.</li><li>
Familiarity with government agencies, or knowledge of King County&rsquo;s records systems.</li><li>
Proficient using Adobe Pro.</li><li>
Ability to handle multiple competing priorities, organize and manage workload, and make decisions necessary to respond in an expeditious manner.</li><li>
Are excellent written and verbal communications and can build effective working relationships with multiple stakeholders and customers internal and external to the department.</li><li>
The ability to provide strong customer service skills with all internal and external customers.</li><li>
Are able to monitor multiple complex records production efforts and resolve conflict and defuse difficult situations that potentially may delay timely production.</li><li>
Ability to provide useful training and consultation to staff with various levels of knowledge about records.</li><li>
Ability to identify and prioritize time-sensitive matters and respond with a sense of urgency while adapting to changes in workload demands.</li><li>
Demonstrated ability to work independently with minimal guidance.</li><li>
Demonstrated skill and experience in maintaining a high level of confidentiality and exercising good judgement independently.</li><li>
Demonstrated success in coordinating, managing, and responding to a high volume of public records request made per the Washington State Public Records Act.</li><li>
Knowledge of records management practices and record retention techniques and principles.</li><li>
Demonstrated experience gathering, manipulating, and using data.</li><li>
Skill in working with a variety of individuals from diverse backgrounds.</li></ul><p><b>
Most Competitive Candidates Will Possess:</b></p><ul><li>
Bachelor's degree in Public Administration, Records Management, Business Administration, or related field; and two or more years of experience responding to or coordinating responses to public records act requests made per the Washington State Public Records Act; or any combination of experience/education/training that provides the required knowledge, skills, and abilities to perform the work.</li><li>
Public Records officer Certification through the Washington Association of Public Records Officers (WAPRO)</li><li>
eDiscovery / Electronic Discovery Reference Model (EDRM) experience.</li><li>
Experience with GovQA, or other Public records Management software.</li><li>
Experience with Peoplesoft or other ERP software.</li><li>
Experience with Laserfiche or other ECM software.</li><li>
Certified Public Records Officer/WAPRO membership.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><p>At King County, our work is guided by our True North and values. Our True North is what we aspire to: Making King County a welcoming community where every person can thrive.</p><p>
King County offers great benefits, to include a pension plan, holidays, transit pass, plus training and education opportunities to promote growth and development. Our focus is to provide our employees with work life balance.<br>
<br>
<b>ARE YOU READY TO APPLY?</b><br>
This opportunity to join DPD is open to all qualified applicants.<i> </i>Please apply at www.kingcounty.gov/careers.</p><p>
To be considered for this role submit the following items:</p><ul><li>
Completed King County application.</li><li>
A current resume.</li><li>
Cover letter detailing your background and what you can bring to the Department of Public Defense in this role.</li></ul>
If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact our Talent Advisors at dpd-hr@kingcounty.gov.<br>
<br>
This recruitment may be used to create an eligibility pool to fill future Career Service vacancies over the next six (6) months.<br>
<br>
<b>Work Schedule and Location</b><br>
The Operations team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is the Dexter Horton Building, 710 Second Avenue, Seattle.<p>
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.</p><p>
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.</p><p>
DPD maintains physical offices in the following locations:</p><ul><li>
Dexter Horton Building, 710 Second Avenue, Seattle</li><li>
Jefferson Street Building, 1401 East Jefferson, Seattle</li><li>
Meeker Street Building, 420 West Harrison Street, Kent</li></ul><br>
Rotations of work location and practice area and/or workflow are an essential function and can occur based on business need.<br>
<br>
The typical workweek is 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime.<br>
<br>
<b>DPD Policies</b><br>
Outside Work Policy for Administrative Staff will apply to employees, such that you must receive approval from your supervisor before being permitted to engage in outside employment for compensation or volunteer.<br>
<br>
<b>Union Membership</b><br>
This position is not represented by a union.<br>
<br>
Forbes recently named King County as one of Washington State's best employers.<br>
<br>
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.<br>
<br>
Guided by our &quot;True North&quot;, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.<br>
<br>
<b>King County is an Equal Employment Opportunity (EEO) Employer</b><br>
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.<br>
<br>
<b>To Apply</b><br>
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.<br>
<br>
<b>SALARY AND BENEFITS:</b><br>
In accordance with RCW 49.58.110, this salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. King County offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, vision, flexible spending accounts, life and disability insurance for employees and dependents; retirement and deferred compensation. For additional information, please review the detailed summary of benefits offered by King County.</div></div></div><p></p>

Public Records Specialist and Records Manager

GA Telesis

<div>
 <strong>
  GA Telesis
 </strong>
 is a global leader providing integrated solutions to the aviation and aerospace industries. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers, and suppliers worldwide, with 31 leasing, sales, distribution, and MRO operations in 19 countries. At GA Telesis, our core business is integrated aviation solutions, and our mission is customer success.
 <br/>
 <br/>
 Within GA Telesis Asset Management Team, we are seeking a
 <strong>
  Technical Records Director
 </strong>
 to manage our Records Team. Reporting to the Technical Services Manager the Technical Records Director will manage a team of records inspectors in different locations and audit Aircraft, Engine, APU, and Landing Gear Records. The ideal candidate will be extremely deadline-driven and thrive in a high-volume environment while providing support for the team.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage a team of records inspectors located in several different geographic locations
  </li>
  <li>
   Consolidate and organize large records files for commercial aircraft, engines, APU and landing gear, life limited parts and components (QEC, Hard Time, OCCM).
  </li>
  <li>
   Perform back to birth records audits for commercial aircraft, engines, APU, landing gear, life limited parts and components (QEC, Hard Time, OCCM) ensuring that all relevant operator statuses/statements &amp; maintenance documentation is provided to maintain airworthiness/serviceability as well as commercial viability.
  </li>
  <li>
   Audit operator maintenance statuses (LDND, MODS/STCs). Airworthiness Directive and Service Bulletin statuses, ensuring compliance and locating relevant DFP paperwork.
  </li>
  <li>
   Generate marketing summary reports (cover sheets, installation/removal histories, disk sheets), component trace packages, engine, APU and landing gear minipacks as well as aircraft specification sheets.
  </li>
  <li>
   Provide technical records support to commercial teams for whole asset and individual component sales.
  </li>
  <li>
   Review commercial aircraft and engine records to ensure company assets have complete documentation in support of business and regulatory requirements.
  </li>
  <li>
   Streamline work processes working cooperatively and jointly with team to provide quality seamless customer service
  </li>
  <li>
   Work with Airline or other customers as requested with records research
  </li>
  <li>
   Work with limited assistance and supervision, accurately and timely
  </li>
  <li>
   Continuously improve operations and decrease turnaround time
  </li>
  <li>
   Maintain extensive knowledge of Life Limited Records, including Back to Birth Research
  </li>
  <li>
   Understanding and ability to research Airworthiness Directives
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   College degree preferred
  </li>
  <li>
   Minimum of 5 years of relevant work experience including supervisory experience
  </li>
  <li>
   General understanding of aircraft/engine/landing gear and APU components (LLPs, Hard Time, OCCM, QEC/LRU)
  </li>
  <li>
   General understanding of aircraft/engine/landing gear and APU statuses/statements
  </li>
  <li>
   Proficiency using Outlook, Microsoft Teams, Microsoft Excel, Adobe Acrobat and an ability to adapt to multiple records file share and auditing systems/software.
  </li>
  <li>
   Previous technical records / representative experience with an Aerospace firm
  </li>
  <li>
   Detailed oriented with an eye for continuous improvement
  </li>
  <li>
   Excellent English communications skills, both written and verbal
  </li>
  <li>
   Ability to solve problems under pressure
  </li>
  <li>
   Excellent computer skills (MS Excel, Word and Access)
   <br/>
   <br/>
  </li>
 </ul>
 Come check out how #gatelesis is "Intelligently Defining the FUTURE of Aviation and Aerospace"
 <br/>
 <br/>
 To see what #GATelesis life is like, visit LinkedIn, Instagram, Facebook.
</div>


Technical Records Director

mapplehill credits Holdings and Leasing Limited

<p><b>Company Overview:</b><br/>MVL Ltd. is a reputed organization in the real estate sector, committed to professionalism, compliance, and excellence. We are looking for a meticulous and organized <b>Record Keeper (Legal Field)</b> to join our Legal Department.</p><p><b>Key Responsibilities:</b></p><p>&middot; Maintain and organize legal files, agreements, contracts, case papers, and other legal documentation in physical and digital formats.</p><p>&middot; Ensure proper indexing, filing, and retrieval of records as per company standards.</p><p>&middot; Coordinate with the legal team for documentation required for court cases, regulatory filings, and compliance.</p><p>&middot; Keep track of deadlines for hearings, submissions, and renewals.</p><p>&middot; Update and maintain records of legal notices, petitions, and case proceedings.</p><p>&middot; Assist in preparing and circulating legal correspondence and documentation.</p><p>&middot; Ensure confidentiality, accuracy, and integrity of all records.</p><p>&middot; Support the Legal Head/Managers in day-to-day record management and compliance work.</p><p><b>Required Qualifications &amp; Skills:</b></p><p>&middot; Graduate in any discipline (Preference for candidates with legal background or LLB).</p><p>&middot; Minimum 2&ndash;4 years of experience in record/document management, preferably in legal or corporate sector.</p><p>&middot; Strong knowledge of filing systems (physical &amp; digital).</p><p>&middot; Good communication skills (written &amp; verbal).</p><p>&middot; Proficiency in MS Office (Word, Excel, Outlook).</p><p>&middot; High attention to detail and ability to work under deadlines.</p><p>&middot; Integrity, confidentiality, and organizational skills are a must.</p><p><b>Location:</b> Gurugram, Sector 15</p><p>Job Types: Full-time, Permanent</p><p>Pay: &#8377;20,000.00 - &#8377;30,000.00 per month</p><p>Work Location: In person</p>

Record Keeper – Legal Department

Pools International

<p><b>Job description</b></p><p><b>Document Controller Duties and Responsibilities</b></p><ul><li>Basic understanding of construction projects and documentation system</li><li>Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations</li><li>Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.</li><li>Liaising with and distribute project related information with the project team and potentially external parties.</li><li>Provide support to Project Manager during Audit and as required.</li><li>Prepare ad-hoc templates, reports on projects as required.</li><li>Process and control of all project document types on day-to-day basis in an accurate and timely manner.</li><li>Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.</li><li>File documents in physical and digital records and ensure appropriate storage.</li><li>Adhere to the company&rsquo;s document lifecycle procedures, processes and as required by the Project Manager.</li><li>Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager</li><li>Assists in implementing new and improving Document Management System and document management processes.</li><li>Train employees about the project documentation system on how to use and access the documents</li><li>Maintain confidentiality of sensitive documentation.</li><li>Assist QC department</li><li>Review, scan, and electronically file all MTR (Material Test Reports)</li></ul><p><b>Document Controller Requirements and Qualifications</b></p><p><b>A bachelor&rsquo;s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.</b></p><ul><li>Excellent communication skills and interpersonal skills.</li><li>Detail oriented as well as organized, and multitasker</li><li>Time management skills</li><li>Ability to follow company procedures</li><li>Can work independently without much guidance</li><li>Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels</li><li>Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)</li><li>Document Control Management systems experience specially in ProjectWise, Aconex etc.</li><li>Minimum five (5) years&rsquo; UAE work experience, with minimum two (2) years&rsquo; work experience in document management, archive management, or records management.</li><li>Need to join immediately</li></ul><p>Job Type: Full-time</p>

Document Controller

CITY OF LOUISVILLE, CO

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<p></p><div><p>The City of Louisville is hiring for a <b>Deputy City Clerk</b>. This position works under the general supervision of the City Clerk and performs complex and technical administrative work in the City Clerk&rsquo;s Office. Works closely with the City Clerk to plan and coordinate the administrative functions of the City Clerk's Division. Work includes: coordinating all licensing functions for liquor, marijuana, and massage parlors and serving as secretary for the Local Licensing Authority by preparing agendas and meeting packets, attending monthly meetings, working with the special prosecutor, and composing meeting minutes. Work also includes issuing various licenses and permits; composing City Council minutes; recording documents into the City&rsquo;s records management system; assisting City departments with records and documents; and providing the public with information about City codes and regulations. The Deputy City Clerk assumes the responsibility of City Clerk in his/her absence. Performs other work as required.</p><p>
This position must work well independently, in teams, and with the public, while providing excellent, respectful customer service and human relations skills. This position requires initiative to work with minimal supervision and necessitates regular exercise of independent judgment based on a comprehensive knowledge of the City&rsquo;s Charter and Municipal Code, public meeting policies and procedures, City ordinances, and applicable State statutes relative to liquor, marijuana, and massage parlor licensing.</p><p>
This position requires a background check, fingerprinting and CCIC/NCIC certification to work at Court, as well as clearance to access the CBI Secure Document Delivery System for liquor, marijuana and massage parlor licensing.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<p></p><div><p><b>ESSENTIAL JOB DUTIES:</b></p><ul><li>
Issues and renews liquor, marijuana, and massage parlor licenses and permits including implementing statutorily required regulations.</li><li>
Maintains effective relationships with elected officials, board and commission members, City employees, and the public.</li><li>
Demonstrates public policy competencies including meeting procedures and guidelines.</li><li>
Manages public relations problems with discretion and in a courteous and tactful manner.</li><li>
Maintains strong understanding of records retention, open records, open meetings, and other applicable statutes.</li><li>
Ability to maintain confidential City and licensee information.</li><li>
Serves as back up to the City Clerk for attending City Council meetings, managing the public comment process, taking minutes, preparing legal publications related to meetings, and providing necessary follow up for City Council.</li><li>
Attendance at evening meetings once a month (sometimes twice a month).</li><li>
Summarize minutes from City Council and study session meetings weekly.</li><li>
Serves as back up to the City Clerk in preparing City Council agendas and packets.</li><li>
Assists City Clerk in handling advertisements and notices for public hearings, legal notices, and ensures records are recorded as required by law.</li><li>
Tracks ordinances, resolutions, and all meeting packet and files as permanent record in Laserfische application.</li><li>
Fulfills public information requests.</li><li>
Oversees the codification of amendments to the Municipal Code.</li><li>
Administers Special Event permits.</li><li>
 Assists with dog licensing, live music permits, and block party permits.</li><li>
Prepares permanent records for Laserfiche storage.</li><li>
Provides backup for Court and assists during sessions of Court, as needed.</li><li>
Executes legal documents including ordinances, resolutions, and contracts.</li><li>
Assists in the administration of municipal elections.</li><li>
Provides assistance to the Clerk in the annual board and commission recruitment process.</li><li>
Responds to inquiries from elected officials, the public, co-workers, and other agencies by email, telephone, and in person in a timely fashion and in conformance with applicable laws and regulations.</li><li>
Assists with election preparation, applicants for boards and commissions and elected positions.</li><li>
Acts as Notary Public for City and public documents (must get notary license within 6 months of hire).</li><li>
Researches ordinances, laws, and regulations for the public as requested.</li><li>
Updates the City website as appropriate. Including but not limited to: information on City Clerk&rsquo;s page, City Council Page, City Calendar, various board and commission pages, news and public notices</li></ul><p><b>
TRAINING AND EXPERIENCES</b>:</p><ul><li><p>
At least two (2) years of experience in office management or in an administrative position;</p></li><li><p>
Prefer three (3) or more years of experience with a legislative body including municipal, county, or state government.</p></li><li><p>
Prefer Associates or Bachelor&rsquo;s degree in Business Administration, Public Administration or related field</p></li><li><p>
Prefer previous experience City Clerk office; as well as experience with the Colorado Open Records Act (CORA) or other state/local open records laws and experience working in a municipal court.</p></li><li><p>
Prefer possession of International Institute of Municipal Clerks (IIMC) certification (or begin the process for obtaining within one year of satisfactory employment as Deputy City Clerk).</p></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>General Qualifications</b></h2></div>
<p></p><div><p><b>KNOWLEDGE, SKILLS AND ABILITIES</b>:</p><ul><li>
Ability to acquire a working knowledge of City ordinances, laws, liquor and marijuana codes and regulations pertaining to licenses and permits as well as procedures, duties, and responsibilities of the office of the City Clerk operations.</li><li>
Knowledge of current office practices, methods, and procedures.</li><li>
Knowledge of business English, spelling, and arithmetic.</li><li>
Knowledge of records management principles, methods, procedures and techniques.</li><li>
Skill in professional and courteous interaction with the public.</li><li>
Skill in telephone etiquette and follow-up techniques.</li><li>
Skill in the use of a personal computer and various application programs.</li><li>
Skill in alphanumeric filing.</li><li>
Ability to understand and communicate the policies, procedures, and services of the department, division, program, and City.</li><li>
Ability to maintain records and to prepare reports from such records.</li><li>
Ability to handle and maintain confidentiality of information.</li><li>
Ability to operate a variety of modern office equipment, including personal computers, printers, scanners, and Laserfiche application.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><p><b>SPECIAL LICENSE, REGISTRATION, OR CERTIFICATE REQUIRED</b>:</p><ul><li>
Notary license desirable (will be required to get license within six months)</li><li>
Prefer possession of International Institute of Municipal Clerks (IIMC) certification (or begin the process for obtaining within one year of satisfactory employment as Deputy City Clerk).</li></ul><p><b>
PHYSICAL REQUIREMENTS OF THE JOBS:</b></p><p>
While performing the duties of this job, the employee is regularly required to sit, use hand, fingers, handle or feel objects, tools, or controls, and talk or hear. The employee is occasionally required to walk and reach with hands, and arms. The employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.</p><p><b>
WORK ENVIRONMENT:</b></p><p>
The work is performed indoors. The noise level in the work environment is usually low.</p><p><b>
WORKERS&rsquo; COMPENSATION CLASSIFICATION:</b></p><b>
FLSA STATUS: </b>Non-exempt.<br>
<br>
<b>EQUAL OPPORTUNITY EMPLOYER:</b><br>
The City of Louisville offers Equal Opportunity for employment and advancement to all qualified applicants and employees. It is the city's policy not to discriminate on the basis of race, religion, creed, sex, age, national origin, ancestry or disability unless related to a bona fide occupation qualification. This policy applies to all aspects of employment and the provision of the municipal services. The Human Resources Manager has been designated as the compliance coordinator for persons with disability seeking employment and will provide reasonable accommodations for testing and employment to qualified applicants.</div></div></div><p></p>

Deputy City Clerk

City of Boise, ID

<div><div><div><h2 class="jobSectionHeader"><b>Summary Statement</b></h2></div>
<p></p><div><p>Join the Boise Police Department as a <b>Records Specialist Lead</b> and take the lead in supporting critical police operations. In this key role, you&rsquo;ll oversee and perform a variety of administrative and records management tasks that ensure accurate, timely support for officers, detectives, staff, and leadership. You&rsquo;ll provide guidance and mentorship to team members, promote continuous development, and help maintain the integrity of vital departmental records.</p><p>
The ideal candidate is a strong leader with a focus on team development, attention to detail, and a commitment to excellence in service. This position requires flexibility and dedication, working a rotating schedule that includes <b>nights, weekends, and holidays</b> to support 24/7 operations.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members&rsquo; input, providing feedback and resolving any issues or conflicts.</li><li>
Processes police records according to records management regulations, policies and procedures. Reads and interprets crime reports to classify the events into the records management system. Reviews crime information to determine which policies are relevant or apply, who has jurisdiction and existing related statutes. Maintains security, privacy and confidentiality of police records. Determines which police records can be released and to whom according to records policies and procedures.</li><li>
Classifies and updates police report data, ensuring documents are electronically transferred appropriately. Exports crime data and provides mandated reports to the appropriate reporting agencies.</li><li>
Provides administrative and technical support to internal police staff to research people, places and vehicles as needed. Assists the public in obtaining police services. Responds to a variety of inquiries concerning police information.</li><li>
Develops and maintains training materials and mentors employees. Coordinates training schedules. Reviews the work of others for quality and accuracy. Participates in interviews and contributes to hiring decisions. Communicates with management about employee training, job performance and work quality. Provides topics, materials and assistance for monthly meetings. Packages case reports for delivery to the Prosecutor's Office. Ensures all agencies involved have appropriate paperwork about relevant cases.</li><li>
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements</b></h2></div>
<div><p><b>Required Knowledge, Experience, And Training</b></p><ul><li>
High school diploma or equivalent <b>and</b> six years of progressively responsible experience in a law enforcement environment including extensive use of software systems, records management, <b>or</b> an equivalent combination of education and/or experience.</li></ul><b>
Knowledge of:</b><ul><li>
Record management practices, principles and methods</li><li>
Public records laws</li><li>
The criminal justice process</li><li>
Supervisory practices and procedures</li><li>
General office policies and procedures</li><li>
Computer usage including related software</li></ul><b>
Ability to:
</b><ul><li>Lead and train staff</li><li>
Demonstrate strong attention to detail</li><li>
Communicate effectively in the English Language at a level necessary for efficient job performance</li><li>
Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation</li></ul><b>
Preferred Knowledge, Experience, And Training</b><ul><li>
National Crime Information Center (NCIC) certification and teletype familiarity.</li><li>
Knowledge of the National Incident-Based Reporting System and guidelines.</li></ul><b>
Special Requirements</b><br>
<b>Applicants must be able to pass:</b><br>
<ul><li>
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation</li><li>
Boise Police Department Criminal Justice Information System Background Check (BPD CJIS)</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Working Conditions</b></h2></div>
<div><p>The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
<b>Physical Efforts</b>
<br>
While performing the duties of this job the employee is occasionally lifting/carrying up to 50 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision. Employees will sit, stand and walk.
<br>
<br>
<b>Working Environment</b><br>
The work environment will include inside conditions.</p></div></div></div>

Records Specialist Lead - Police

Adirondack Studios

<div><p><b>DOCUMENT CONTROLLER &ndash; DUBAI, UAE</b></p><p><b>
Primary obligation:</b> Responsible for managing and maintaining all project and organizational documentation in a structured and secure manner. This role ensures that documents are properly filed, easily accessible, and consistently updated, supporting smooth communication and compliance across departments. Ensure the accurate, timely, and secure handling, distribution, and archiving of documents, maintaining version control and compliance with organizational and project standards.</p><p><b>
Reports directly to:</b> QHSE Manager/Project Managers</p><p>
Responsibilities include, but not limited to:</p><ul><li>
Receive, review, and organize incoming documents and correspondence.</li><li>
Maintain document control systems and databases for easy retrieval.</li><li>
Ensure proper version control and track document revisions.</li><li>
Distribute documents to relevant stakeholders and departments.</li><li>
Archive and store documents according to company policies and regulatory requirements.</li><li>
Monitor deadlines and ensure timely submission of required documentation.</li><li>
Assist in preparing reports, logs, and registers related to document status.</li><li>
Coordinate with project teams to ensure documentation is complete and up to date.</li><li>
Ensure confidentiality and security of sensitive documents.</li><li>
Support audits and inspections by providing required documentation.</li></ul><p><b>
Qualification</b></p><ul><li>
Bachelor Degree or certification in administration, records management, or a related field is a plus.</li><li>
1&ndash;3 years of experience in document control or administrative roles.</li><li>
Proficiency in document management systems and Microsoft Office Suite.</li><li>
Strong organizational and time-management skills.</li><li>
Attention to detail and accuracy in record-keeping.</li><li>
Good communication skills and ability to work with cross-functional teams.</li><li>
Familiarity with IMS standards, construction management software platforms like Procore and project documentation practices is an advantage.</li></ul><p>
This is a Full Time Position in our Dubai, UAE Office &ndash; qualified candidates can submit their CV to adkscareersme@ADKStudios.com please include specifics as to your qualifications in line with the above description for full consideration.</p><p>
To learn more about Adirondack Studios, please visit our website at www.adkstudios.com.</p></div>

DOCUMENT CONTROLLER – DUBAI, UAE

Search 10000+ Records manager jobs near you this October. New roles added regularly across leading industries. Apply today.