records manager

NMC Health plc

<div><p>The Medical Records Manager will be responsible for overseeing the hospital&rsquo;s medical records department, ensuring accurate, secure, and confidential management of patient health information. The role involves supervising staff, maintaining compliance with UAE healthcare regulations (DOH/DHA/MOH), implementing policies for efficient records management, and supporting digital health record systems.</p></div>
<br><div><ul><li>Oversee the collection, storage, and retrieval of patient medical records in compliance with hospital policies and UAE regulatory requirements.
</li><li>Ensure confidentiality, security, and accuracy of all health information.
</li><li>Supervise and train medical records staff, assigning tasks and monitoring performance.
</li><li>Implement and manage electronic medical records (EMR/HIS) systems, ensuring smooth data entry and retrieval.
</li><li>Audit records regularly for completeness, accuracy, and compliance with DOH/DHA standards.
</li><li>Collaborate with clinical, nursing, and administrative teams to provide timely access to patient records when required.
</li><li>Prepare reports, statistics, and data analysis to support hospital operations and decision-making.
</li><li>Manage requests for release of medical information in line with hospital policy and legal requirements.
</li><li>Support continuous improvement and staff training in records management best practices.</li></ul></div><p></p>
<br><div><ul><li>Bachelor&rsquo;s degree in Health Information Management, Medical Records, Healthcare Administration, or a related field.
</li><li>Minimum 6-8 years of experience in medical records or health information management, preferably in a hospital setting.
</li><li>Strong knowledge of UAE healthcare regulations (DOH, DHA, MOH).
</li><li>Familiarity with Electronic Medical Record (EMR) and Hospital Information Systems (HIS).
</li><li>Strong leadership, organizational, and communication skills.
</li><li>Proficiency in English (Arabic an advantage).</li></ul></div>

Medical Records Manager - CON

Arizona College

<div>Why You Should Work With Us::
<div>
Arizona College of Nursing is a rapidly growing nursing school that transforms people&rsquo;s lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator, Arizona College of Nursing offers students the opportunity to earn a bachelor&rsquo;s in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to help communities overcome the chronic, well-known, and increasing nursing shortage. Through the execution of a targeted growth strategy, the college plans to meet the growing demand for nurses by launching campuses in markets where bachelor&rsquo;s prepared nurses are needed.</div><div></div><div><br>
Putting students first, we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values:</div><div></div><div><b><br>
Passion: </b>We love helping others succeed.</div><div><b>
Excellence: </b>We strive to be the best.</div><div><b>
Adaptability: </b>We learn, in part, by trying new ideas.</div><div><b>
Accountability: </b>Adapt We own our results.</div><div><b>
Integrity: </b>We do the right thing.</div>
What You'll Do::
<div>
The Academic Records Manager is a working leadership role and responsibilities evolve as the campus grows. They work closely with the campus leadership team to build optimal class schedules, manage the assignment of courses, and guide students through status changes.</div><div></div><div><b><br>
Essential responsibilities:</b></div><ul><li>
Planning and forecasting</li><li>
Routinely update records and forecast models to manage the flow of students into general education, progression to core nursing, and progression through core nursing.</li><li>
Plan, assemble, and disseminate schedules for all student cohorts for each new session and semester, timely and accurately.</li><li>
Calculate textbook and student supply needs and ensure timely fulfillment and distribution of textbooks and student supplies for all courses.</li><li>
Analytics and reporting</li><li>
Audit student academic progress in general education and proactively affirm each student has met the requirements to progress to core nursing.</li><li>
Maintain student information, including entering data into systems, reporting, and analyzing data, and ensuring accuracy and completeness of data; record details related to Last Date of Attendance and Health and Safety Orientation completion.</li><li>
Student services</li><li>
Provide prompt and friendly service to students, arrive on time, and maintain consistent attendance.</li><li>
Assist current and prospective students with changes in status, troubleshoot issues and concerns, assist students with accurate completion of required documentation, and refer complex cases to the appropriate dean.</li><li>
Maintain accurate and complete student files.</li><li>
Respond to student, colleague, and/or community inquiries, within scope and refer inquiries appropriately.</li><li>
Participate in campus events and assist with the organization and execution of events as needed.</li></ul><div>
At Arizona College of Nursing, we believe in a collaborative approach where all colleagues work together towards our shared goals. It's important to note that this list doesn't cover everything you'll be asked to do or need to do. We value adaptability and flexibility as we grow and evolve as an organization.</div>
What We Need From You::
<div>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.</div><div></div><div><b><br>
Must have:</b></div><ul><li>
Bachelor&rsquo;s degree or equivalent skills and experience.</li><li>
Two or more years&rsquo; experience in a role with frequent customer contact.</li><li>
Data entry and database maintenance experience.</li><li>
Above average Excel skills.</li></ul><div></div><div><b><br>
Nice to have:</b></div><ul><li>
Two or more years&rsquo; experience in registrar, career services, student services, or related department for a post-secondary institution.</li><li>
Proficiency in writing complex Excel formulas.</li><li>
Supervisory experience.</li></ul><div></div><div><b><br>
What We Are Offering You:</b></div><div></div><ul><li><br>
Competitive pay and opportunities for professional development.</li><li>Dynamic organizational culture within a supportive working environment.</li><li>Rest and relaxation with generous PTO and holiday benefits.</li><li>Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.</li><li>Preparation for the future with a 401(k) and company match.</li></ul><div></div><div><br>
For consideration, only online applications will be accepted. No phone calls, please.</div><div></div><div><i><br>
Our schools prohibit discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, genetic information, veteran status, or any other status protected by applicable law to the extent prohibited by law.</i></div></div>

Academic Records Manager Registrar

Confidential Government

<div>
 <p>
  <strong>
   About Us:
  </strong>
 </p>
 <p>
  A dynamic and exciting startup initiative in the Kingdom of Saudi Arabia: a higher education institution specialized in arts and creativity, the first of its kind in the region. This initiative aims to significantly expand opportunities across all artistic and creative sectors. The institution will offer a comprehensive range of creative academic programs, from vocational courses to doctoral degrees, through various modes of learning.
 </p>
 <p>
  <br/>
 </p>
 <p>
  With an innovative outlook and entrepreneurial spirit, the institution will play a central role in nurturing the next generation of creative leaders and practitioners who will join a dynamic and growing hub for arts and creativity. It will also focus on fostering values, social responsibility, and cultural enrichment, playing an important role in celebrating the Kingdom&rsquo;s rich heritage and contributing to shaping its future.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are currently seeking an outstanding, enthusiastic, and committed individual to join us and contribute to the transformation of arts and creative education across the Kingdom. We invite you to be part of this exciting journey toward an exceptional beginning.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Roles and Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   General Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Lead the Registrar&rsquo;s Office and oversee all academic records, student registration, course scheduling, graduation processing, and enrollment certifications.
  </li>
  <li>
   Ensure the integrity, security, and compliance of student records in accordance with institutional policies and national regulations.
  </li>
  <li>
   Serve as the higher education institution&rsquo;s authority on academic policies, academic calendar coordination, and regulatory reporting.
  </li>
  <li>
   Act as a key liaison between students, faculty, academic departments, and external regulatory bodies.
  </li>
 </ul>
 <p>
  <strong>
   Strategic Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Lead digital transformation efforts related to student records, enrollment systems, and academic data reporting.
  </li>
  <li>
   Contribute to strategic academic planning by providing reliable enrollment and graduation data.
  </li>
  <li>
   Ensure alignment of registrar functions with the Ministry of Education, accreditation bodies, and Vision 2030 priorities.
  </li>
  <li>
   Oversee policy development for registration, grading, academic standing, and degree audits.
  </li>
  <li>
   Support institutional accreditation and external audits through data preparation and compliance reporting.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Operational Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Supervise and manage all functions related to student registration, course enrollment, academic records, transfer credit evaluations, and graduation clearances.
  </li>
  <li>
   Maintain the accuracy and confidentiality of student records and ensure timely updates in the Student Information System (SIS)
  </li>
  <li>
   Develop and manage the academic calendar, course catalog, and schedule of classes in coordination with academic departments.
  </li>
  <li>
   Ensure timely issuance of transcripts, diplomas, enrollment verifications, and academic standing letters.
  </li>
  <li>
   Resolve registration issues, appeals, and academic record disputes.
  </li>
  <li>
   Monitor and report key academic metrics including enrollment, retention, course completion, and graduation rates.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal Experience, Capabilities and Skills:
  </strong>
 </p>
 <p>
  <strong>
   Industry Experience
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    10 years
   </strong>
   of experience in academic administration, with at least 5 years in a registrar or academic records leadership role.
  </li>
  <li>
   Deep understanding of higher education operations, academic regulations, and student lifecycle management.
  </li>
  <li>
   Prior experience in working with Ministry of Education reporting and regulatory frameworks in Saudi Arabia or the GCC.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Management Capabilities
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership and team management skills with experience in supervising registrar or academic operations teams.
  </li>
  <li>
   Skilled in academic policy implementation, registration systems, and cross-functional coordination.
  </li>
  <li>
   Proficiency in using Student Information Systems (SIS), academic reporting tools, and document management platforms.
  </li>
  <li>
   Ability to design workflows and systems for efficient service delivery and compliance.
  </li>
 </ul>
 <p>
  <strong>
   Interpersonal &amp; Leadership skills
  </strong>
 </p>
 <ul>
  <li>
   Detail-oriented, process-driven, and responsive to both student and faculty needs.
  </li>
  <li>
   Strong communication skills in Arabic and English, including academic writing and official documentation.
  </li>
  <li>
   Integrity, discretion, and a strong sense of accountability in handling sensitive information.
  </li>
  <li>
   Collaborative leader with problem-solving mindset and stakeholder engagement skills.
  </li>
 </ul>
 <p>
 </p>
</div>


Senior Registrar

Switchgear Group of Companies

<p>Job Title: Document Controller</p><p>Department: Operation and Maintenance</p><p>Location: Abu Dhabi</p><p>Reports To: Operations Manager</p><p>Job Summary: The Document Controller is responsible for managing and maintaining all controlled documents within the Operation and Maintenance Department. This role ensures that all documents are accurate, up-to-date, and easily accessible to authorized personnel. The Document Controller will also ensure compliance with regulatory and company standards.</p><p>Key Responsibilities:</p><p>Document Management:</p><p>Manage the intake, handling, and storage of documentation.</p><p>Develop and implement processes for document control.</p><p>Ensure all documentation meets formal requirements and required standards.</p><p>Review and update documents as necessary.</p><p>Document Control:</p><p>Track and manage versions of documents.</p><p>Retrieve files as needed by company staff.</p><p>Securely backup and store documents.</p><p>Ensure proper organization and categorization of documents.</p><p>Compliance and Quality Control:</p><p>Ensure all documents are accurate, complete, and in compliance with standards.</p><p>Monitor regulatory activity to maintain compliance with records and document management laws.</p><p>Conduct regular audits to ensure document integrity and compliance.</p><p>Coordination and Communication:</p><p>Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.</p><p>Keep other personnel updated on new document versions and how to obtain access.</p><p>Train employees on records management procedures and policies, including documentation, retention, retrieval, destruction, and disaster recovery.</p><p>Technical Support:</p><p>Use document management software to upload or scan paper documents.</p><p>Create templates for use by other personnel.</p><p>Assist with communication during external audits.</p><p>Qualifications:</p><p>Education: Bachelor's degree in Business Administration, Information Management, or a related field.</p><p>Experience: Minimum of 3 years of experience in document control or a similar role.</p><p>Skills:</p><p>Proficiency in document management software.</p><p>Excellent organizational skills and attention to detail.</p><p>Strong communication and interpersonal skills.</p><p>Ability to work independently and as part of a team.</p><p>Knowledge of regulatory requirements and standards for document control.</p><p>Working Conditions:</p><p>Office environment with occasional site visits.</p><p>May require extended hours during peak periods.</p><p>Job Type: Full-time</p><p>Pay: AED1,500.00 - AED2,000.00 per month</p>

Document Controller

BAE Systems

<div>
 The Document Cell Senior
 <br/>
 <br/>
 Lead reports to the Forward Maintenance Manager and is the point of contact for
 <br/>
 <br/>
 technical documentation/ information.
 <br/>
 <br/>
 To provide leadership and oversight for the development and delivery of
 <br/>
 <br/>
 all Continuing Airworthiness Records activities, whilst maximising operational
 <br/>
 <br/>
 efficiency and minimizing costs.
 <br/>
 <br/>
 Through the effective
 <br/>
 <br/>
 utilisation of subject matter knowledge and experience, able to lead and manage
 <br/>
 <br/>
 a team / number of teams of skilled and knowledgeable personnel, to deliver fit
 <br/>
 <br/>
 for purpose of Continuing Airworthiness Records.
 <br/>
 <br/>
 <strong>
  Core Activity
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Managing the development, production and publication of the performance indicators required to demonstrate the configuration, quality and integrity of the aircraft and component Continuing Airworthiness Records
  </li>
  <li>
   Managing the development and update of all Continuing Airworthiness Records, including the input of aircraft technical log data (hours, cycles, etc.) into the relevant record and maintenance system(
  </li>
  <li>
   Managing the delivery of the necessary reconciliation activities required to ensure the configuration, quality and integrity of the Continuing Airworthiness Records is maintained
  </li>
  <li>
   At a tactical level, managing the provision of information from the Continuing Airworthiness Records and the interface with Maintenance Tasking &amp; Verification, Part 145 organisation, Fleet Planning, Reliability Programmes and other key stakeholders, in order to deliver the required standards of Continuing Airworthiness and contract delivery
  </li>
  <li>
   Managing and report on the effectiveness of Continuing Airworthiness Records completion and management processes, including feedback to Part 145 organisation and Suppliers, across all responsible maintenance locations. Ensure escalated issues, including any identified by the Airworthiness Review process, are assessed and effective solutions implemented into the Continuing Airworthiness Records activities
  </li>
  <li>
   Managing the delivery of advice and assistance on modification/configuration status-related questions.
  </li>
  <li>
   Maintaining a personal Log Book to demonstrate currency and recency, on completion of On the Job training (OJT) activities, sign other personnel&rsquo;s logbooks as appropriate within your trade and skills boundaries. If you are an approved designated assessor, undertake authorization and task competency approvals, and check Pt 145 license application packs prior to submission
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Performance indicators &ndash; Ensure the effective management of Continuing Airworthiness Records activities by setting delivery targets, monitoring progress and developing performance improvement programmes. Prioritises activities within/across team to maximise efficiency. Represents the Document Cell Senior Supervisor at management reviews, where necessary. Responsible for the assessment of escalated issues for any impact on Continuing Airworthiness and generating effective resolution, or sponsoring escalation to management, as appropriate
  </li>
  <li>
   Completion of activities &ndash; Ensure all Continuing Airworthiness Records activities are appropriately documented and airworthiness records are maintained on relevant systems (IT/paper based). Ensure all Continuing Airworthiness Records activities are performed by suitably qualified, experienced and authorised personnel. Ensure the integration of Continuing Airworthiness Records activity within the business, including the engagement of key stakeholders at all stages of the process. Provide support and guidance to the team
  </li>
  <li>
   Procedure/standards &ndash; Manage the Continuing Airworthiness Records team compliance with the CAME, its associated procedures and standards, and any other Company procedures and standards, as applicable. Identify, propose and implement change as required, whilst ensuring compliance
  </li>
  <li>
   Safety Management System &ndash; Promote the application of Human Factors, Error Management, Risk Management and Safety Assurance within the Continuing Airworthiness Records team(s), together with the proactive analysis, mitigation and management of Hazards
  </li>
  <li>
   Management System Assurance &ndash; Ensure Continuing Airworthiness Records team activities are compliant with the Regulatory Governance and Assurance framework. Ensure Process Confirmations and independent assurance audits are supported by Continuing Airworthiness Records personnel and integrated within/across teams. Manage the response to audit findings in a timely and appropriate manner and provide information into the relevant reviews. Generate and implement effective improvements within/across teams to overcome any non-compliance and monitor effectiveness
  </li>
  <li>
   Statutory/Regulatory &amp; Legislative requirements &ndash; Able to demonstrate a detailed understanding and application of the continuing airworthiness regulatory framework, e.g. EASA and ensure any changes are implemented; Ensure compliance with all other requirements, e.g. ITAR/EaPW
  </li>
  <li>
   Contractual Requirements &ndash; Ensure compliance with all applicable contractual requirements; Support contract reviews and ensure communication of any changes into airworthiness records activities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Qualifications/Functional Knowledge:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Requires general product knowledge/competency within own technical/subject area Minimum HNC in a relevant Data Management or Technical discipline, or Part 66 Category C qualified, or suitable equivalent
  </li>
  <li>
   Recent experience within a Maintenance &amp; Support environment, including significant direct experience of managing and maintaining Continuing Airworthiness Records. Or Recent proven experience as a Team Leader in a related discipline, such as Maintenance Tasking &amp; Verification, Reliability Programme management or Maintenance Programme development
  </li>
  <li>
   Strong quantitative, analytical and project management skills/experience, with Lean management principles
  </li>
  <li>
   Able to demonstrate good team leadership knowledge and skills
  </li>
  <li>
   Effective, highly credible communicator with strong interpersonal skills
  </li>
  <li>
   Requires broad product knowledge and a comprehensive understanding of the relationship with interfacing / contributory areas
  </li>
  <li>
   Able to analyse and interpret data
  </li>
  <li>
   Comprehensive understanding of current IT software packages used within the Continuing Airworthiness Records discipline
  </li>
  <li>
   Good understanding of Project Management techniques
  </li>
  <li>
   Understanding of the Financial, Commercial and Procurement processes within BAE Systems and the operating Customer
  </li>
  <li>
   Human Factors- Standard Course Specification
  </li>
  <li>
   E&amp;PW Awareness- Standard Course Specification
  </li>
  <li>
   ITAR Awareness- Standard Course Specification
  </li>
  <li>
   IT Literate
  </li>
  <li>
   UK Driving license
  </li>
 </ul>
</div>


Document Cell Lead

THANC HOSPITAL

<p><b>Position Overview</b></p><p>The MRD Officer/Manager is responsible for maintaining, securing, and organizing patients&rsquo; medical records in compliance with hospital policies, medico-legal requirements, and statutory guidelines. The role ensures accurate, timely, and confidential handling of all patient information, supports clinical teams with data, and assists management in audits, reports, and quality initiatives.</p><p><b>Key Responsibilities: Medical Records Management</b></p><ul><li>Maintain inpatient, outpatient, and emergency medical records in an organized and secure manner.</li><li>Ensure accurate documentation, coding, indexing, and retrieval of records.</li><li>Maintain daily admission, discharge, and transfer records.</li><li>Prepare and issue medical certificates, discharge summaries, and medico-legal documents as per policy.</li><li>Ensure confidentiality and security of patient health information.</li></ul><p><b>Compliance &amp; Legal Requirements</b></p><ul><li>Adhere to national/state healthcare record-keeping regulations and medico-legal requirements.</li><li>Assist in medico-legal case documentation and liaison with legal authorities when required.</li><li>Maintain records retention schedules (storage, archiving, destruction after statutory period).</li></ul><p><b>Data Management &amp; Reporting</b></p><ul><li>Generate monthly/quarterly statistics on admissions, discharges, mortality, morbidity, surgeries, and outpatient visits.</li><li>Support hospital management in NABH/JCI or other accreditation documentation requirements.</li><li>Provide records/data to clinicians and management for audits, research, and quality control.</li></ul><p><b>Coordination &amp; Support</b></p><ul><li>Liaise with doctors, nurses, billing, and administration for record-related needs.</li><li>Train and guide record staff (if applicable).</li><li>Coordinate with IT team for EMR/HMIS software management</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>Bachelor&rsquo;s/Master&rsquo;s in Health Information Management / Medical Records / Hospital Administration.</li><li>1&ndash;5 years of experience in MRD (hospital or ENT specialty clinic).</li><li>Knowledge of medical terminology, ICD coding, and medico-legal documentation.</li><li>Familiarity with hospital accreditation standards (NABH/NABL/JCI preferred).</li><li>Strong organizational and analytical skills.</li><li>Computer literacy (MS Office, EMR/HMIS software).</li><li>Ability to maintain confidentiality and accuracy under pressure.</li></ul><p>Job Types: Full-time, Permanent</p><p>Benefits:</p><ul><li>Paid sick time</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

MRD Executive

City of La Mesa, CA

<div><div><div><h2 class="jobSectionHeader"><b>Position Summary</b></h2></div><br>
<div><p><br>
The City of La Mesa is seeking a highly motivated and detail-oriented professional to serve as <b>Deputy City Clerk</b>. This key position plays a vital role in supporting the City Clerk's Office by managing official records, coordinating City Council agendas and meetings, assisting with municipal elections, and ensuring compliance with state and local laws. The ideal candidate will be a collaborative, organized and customer-service-focused individual with strong administrative expertise and a commitment to transparency in local government.<br>
<br>
For the complete list of job duties, please review the Deputy City Clerk job description.</p></div>
<div><h2 class="jobSectionHeader"><b>Key Responsibilities</b></h2></div>
<div><p><i>The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.</i><br>
</p><ul><li>Supervise and participate in the preparation, assembly, and distribution of electronic and paper agenda packets for City Council, City of La Mesa Successor Agency, La Mesa Public Finance Authority, and Community Police Oversight Board meetings.</li><li>
Prepare and coordinate publication, posting and distribution of legal notices for public meetings and hearings; ensure that legal requirements are met for publication and posting of agendas and legal notices.</li><li>
Attend City Council, City of La Mesa Successor Agency, and La Mesa Public Finance Authority meetings; operate equipment including, but not limited to: computers, digital recording equipment, and document camera; take notes and assist in preparation of minutes as required. Attend Community Police Oversight Board meetings as needed in the absence of the City Clerk.</li><li>
Process all resolutions, ordinances, contracts, and notices following City Council, City of La Mesa Successor Agency, and La Mesa Public Finance Authority meetings in compliance with legal requirements.</li><li>
Coordinate the preparation and distribution of the codified Municipal Code.</li><li>
Ability to provide a high level of customer service by effectively dealing with the public, City Council, City staff and vendors.</li><li>
Oversee the supervision and maintenance of the citywide records management and document imaging programs; retrieve, prepare for destruction, and store records according to established procedures and policies, and in accordance with legal requirements. Provide technical expertise and oversight to other departments in the conversion of records to the citywide Records Management program.</li><li>
Process Fair Political Practice Commission (FPPC) statements of economic interest from elected and appointed officials and employees, and campaign finance statement filings from office holders, candidates and committees; monitor FPPC filings pursuant to State and Federal Regulations.</li><li>
Plan, coordinate, prioritize, schedule, and supervise office operations, including supervision of volunteers; oversee and participate in the scanning, indexing, filing and distribution of minutes, ordinances, resolutions, and other official documents.</li><li>
Respond to requests for research and information from the City Council, City staff, and the general public regarding City codes, ordinances, and established policies and procedures; research and analyze legal or administrative issues; compile data for administrative and public reports.</li><li>
Assist in the preparation of the budgets for the City Clerk's Office; monitor expenditures and accounts payable functions.</li><li>
Assist the City Clerk in the planning, preparation of materials and administration of Municipal elections; facilitate required language translations, prepare and publish legal notices, order candidate forms and materials, ensure information is in compliance with new Election code legislation; assemble candidate instruction packets, verify residency and candidate requirements, provide information to candidates and the public on election and candidacy requirements and procedures.</li><li>
Assist in the development, update and revision of citywide procedures and instructions related to records management, public records requests and other related laws in accordance with approved City policies.</li><li>
Perform the duties of the City Clerk in his/her absence, as directed.</li><li>
Process applications for Special Event Permits.</li><li>
Assist with the maintenance of the roster and membership status of the City's boards and commissions, monitor board and commission member vacancies and recruitments in accordance with the Maddy Act.</li><li>
Attend and participate in professional associations and group meetings; stay abreast of new trends and innovations in the City Clerk field.</li><li>
Perform other related duties as required.</li></ul><b>
SPECIAL REQUIREMENTS</b>: Due to responsibilities associated with public meetings and elections, this position may be required to work extended hours, including evenings and weekends.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
 <div><p><i>Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
</i><br>
<br>
<b>Education/Training:</b><br>
Equivalent to the completion of the twelfth grade supplemented by specialized coursework in records management or other applicable business applications. An Associate's Degree from an accredited community college or two years of college level coursework in records management, public or business administration, or a related field is highly desirable.<br>
<br>
<b>Experience:</b><br>
Four years of increasingly responsible experience providing administrative staff support to a City Council, Board, Commission, or other body that requires developing agendas, preparing minutes, and maintaining official records. Supervisory experience, elections experience, and/or Deputy City Clerk experience are highly desirable.<br>
<br>
<b>License or Certificate:</b><br>
Possession of an appropriate, valid driver's license. Certification, or prior or current work towards certification, from the International Institute of Municipal Clerks as a Certified Municipal Clerk is desirable.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Examination Process</b></h2></div>
<p></p><div><div><b><i>Interested applicants must submit an online application, cover letter, resume and supplemental questionnaire. </i></b>Only those candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process. The examination process may consist of any or all of the following components: written examination, oral interview, and/or practical skills evaluation. Eligible candidates will be notified when testing dates have been established.</div><b>
NOTE: </b>Employment is contingent upon successful completion of a pre-employment background (Livescan) and employment verification.<br>
<br>
<ul><li><b>SCHEDULE OF EVENTS</b></li></ul><b>
RECRUITMENT CLOSES: Wednesday, October 8, 2025 11:59 p.m.</b><br>
<b>INTERVIEW PANEL</b><b>: week of 10/20/2025</b><br>
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<ul><li>Please note, all dates and/or timeframes are subject to change.</li></ul><div><br>
The City of La Mesa is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are encouraged to apply.</div></div></div></div><p></p>
<br><p></p><div><div><div>The City of La Mesa offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. Click here for a summary of Employee benefits.<br>
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<i>For additional detailed information regarding salaries and benefits, please review the </i><i>La Mesa City Employees Association MOU.</i></div></div></div><p></p>

Deputy City Clerk

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