records manager

City of Oceanside

<div><div><div><h2 class="jobSectionHeader"><b>Introduction</b></h2></div>
<p></p><div><div><b>THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
</b></div><br>
The City of Oceanside is currently accepting applications for the postion of Police Records Manager in the Police Department.<br>
<div><b>
Prospective candidates will undergo and must successfully pass a thorough police background investigation which may include a psychological evaluation and polygraph examination.</b></div><div><br>
Under administrative direction of the Division Commander, plans, coordinates, directs, and supervises the work of the Police Records Unit activities and operations of the Police Department; coordinates assigned activities with other divisions, departments, and outside agencies; serves as the Police Department&rsquo;s Custodian of Records; and performs a variety of tasks relative to assigned area of responsibility.</div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Examples of Duties</b></h2></div>
<p></p><div><p>Plans and coordinates the work of the Police Records Unit staff and other assigned clerical staff through subordinate supervisors. Assumes full management responsibility for all records maintenance services and activities. Plans, prioritizes, assigns, supervises, reviews, and coordinates the day-to-day activities of the Police Department&rsquo;s Records Unit, including managing the maintenance, retrieval, protection, retention, and destruction of police records. Coordinates schedules and facilitates adequate staffing for the Police Records Unit while establishing practices for providing records management services. Reviews needs with appropriate management staff; allocates resources accordingly.</p><p>
Accountable for developing and updating unit policies and procedures for the release of law enforcement information in accordance with applicable laws as well as maintaining the integrity and confidentiality of police records.</p><p>
Participates in the development and implementation of goals and objectives as well as policies and procedures. Makes recommendations for changes and improvements to existing standards, policies, and procedures.</p><p>
Monitors, reviews, interprets, and analyzes new and proposed legislation; determines effects of legislation on operations; takes appropriate action to ensure compliance with applicable regulations. Conducts complex studies pertaining to a variety of administrative and operational needs; prepares corresponding written reports.</p><p>
Monitors work activities to ensure compliance with established policies and procedures. Participates in the selection of assigned staff; coordinates staff training and conducts performance evaluations. Works with employees to identify and resolve deficiencies and implements discipline procedures.</p><p>
Participates in the preparation and administration of the assigned program budget and makes budget recommendations based on unit needs.</p><p>
Oversees the verification, authentication, and certification of records; oversees Police Department annual records destruction process in conjunction with the City Clerk&rsquo;s Office; oversees the receipt, response, and/or assignment of subpoenas; responds to public records requests in compliance with the California Public Records Act and Freedom of Information Act. Coordinates with staff the transfer of records to offsite locations. Creates annual purge resolution for destruction of records; oversees records destruction according to the departments and City&rsquo;s retention schedules. Maintains records security and protection according to mandated requirements and department policy.</p><p>
Responds to requests for records and subpoenas duces tecum. Researches Public Records Act laws relating to criminal records and case law to determine authority to release or deny requests for records. Appears in court on behalf of the department, as required. Reports crime and arrest statistics to the Department of Justice.</p><p>
Establishes schedules and methods for providing Police Records information to the general public. Develops and updates records management policies and procedures in accordance with Criminal Justice Information Services (CJIS), California Law Enforcement Telecommunications System (CLETS), Department of Justice (DOJ), and City policies; ensures staff adherence to all applicable regulatory, technological, and security requirements.</p><p>
Manages user access and determines security levels for access to various law enforcement databases for all police personnel. Maintains security logs and conducts audits or journal searches for misuse inquiries, as necessary. Trains staff on use and security of assigned systems.</p><p>
Provides staff assistance to the Police Services Administrator.</p><p>
Serves as a key department liaison with regional law enforcement partners; represents the department in interagency groups and statewide forums. Serves as a liaison with other law enforcement agencies and user groups.</p><p>
Performs special assignments, tasks, and projects, as assigned. Prepares and presents staff reports and other correspondence, as appropriate and necessary. Attends and participates in professional group meetings. Maintains awareness of new trends and developments in the field of records management. Incorporates new developments into programs; performs related duties and responsibilities, as required. Prepares a variety of analytical and statistical reports and correspondence on operations and activities. Develops and tracks unit performance metrics, prepares analytical reports, and presents findings to command staff and City leadership; ensures data accuracy in crime reporting to the DOJ and other entities.</p><p>
Builds and maintains positive working relationships with City staff and the public using principles of good customer service.</p><p>
Leads the implementation and optimization of the Records Management Systems (RMS) and related technologies; participates in vendor selection, system design, configuration, and staff training to maximize efficiency and reliability. Manages implementation of projects which impact the Police Records Unit.</p><p>
Performs related duties as assigned, including leading special projects, drafting complex correspondence, and contributing to department strategic planning initiatives.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><p><b>The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.</b></p><p><b>
Knowledge of:</b></p><ul><li>
Operations, services, and activities of a law enforcement records management program.</li><li>
Public safety federal, state, and local laws, codes and regulations.</li><li>
California Law Enforcement Telecommunications System (CLETS) and Criminal Justice Information Services (CJIS) reporting and compliance requirements.</li><li>
United States Department of Justice Uniform Crime Reporting (UCR) compliance and reporting requirements.</li><li>
California Public Records Act and the Freedom of Information Act.</li><li>
State, Federal, and department regulations governing the dissemination of police records and reports.</li><li>
Principles and practices of police records retention and disposition.</li><li>
Methods and techniques of record keeping.</li><li>
Applicable laws governing the retention and dissemination of police reports and records.</li><li>
Principles of supervision, training, and performance evaluation.</li><li>
Principles and practices of customer service.</li><li>
Office procedures, methods, and equipment including computers and applicable software applications.</li><li>
Basic principles and practices of municipal budget preparation and administration.</li><li>
Principles of business letter writing and basic report preparation.</li><li>
Pertinent federal, state, and local laws, codes and regulations.</li></ul><p><b>
Ability to:</b></p><ul><li>
Lead, develop, and manage a technically complex and high-volume law enforcement records unit.</li><li>
Understand, interpret, and apply complex legal requirements and policies regarding law enforcement records and data security.</li><li>
Communicate effectively with legal counsel, public officials, staff, and external agencies.</li><li>
Coordinate and direct the day-to-day activities of the Police Records Unit.</li><li>
Supervise, organize, and review the work of assigned staff.</li><li>
Select, train, and evaluate staff.</li><li>
Recommend and implement goals, objectives, policies, and procedures for providing Police Records Services.</li><li>
Understand the organization and operation of the City and of outside agencies, as necessary, to assume assigned responsibilities.</li><li>
Apply applicable codes and regulations to records management.</li><li>
Implement process improvements, technological upgrades, and policy reforms to increase efficiency and compliance.</li><li>
Foster a positive, inclusive, and high-performing team environment.</li><li>
Prepare clear and concise reports.</li><li>
Participate in the preparation and administration of assigned budgets.</li><li>
Plan and organize work to meet changing priorities and deadlines.</li><li>
Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit.</li><li>
Work cooperatively with other departments, City officials, and outside agencies.</li><li>
Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility.</li><li>
Demonstrate an awareness and appreciation of the cultural diversity of the community.</li><li>
Establish and maintain effective working relationships with those contacted in the course of work.</li><li>
Manage implementation to ensure the successful execution of projects which impact the Police Records Unit.</li><li>
Manage multiple priorities under pressure, with competing deadlines and high public visibility.</li></ul><br>
<b>
Experience and Training</b><p><b><br>
Experience</b><b>:</b> Five (5) years of experience in a public agency records environment, including at least three (3) years in a supervisory or managerial capacity. Experience within a California law enforcement agency is highly desirable.</p><p><b>
Training</b><b>: </b>Bachelor's degree from an accredited college or university with major coursework in Criminal Justice, Business, or Public Administration or a closely related field. A Master&rsquo;s degree is highly desirable.</p><p>
Degree may be substituted with any of the following:</p><ul><li>
Seven (7) years of experience in a public agency records environment, including at least three (3) years in a supervisory or managerial capacity with an Associate&rsquo;s Degree in a related field.</li><li>
Nine (9) years of experience in a public agency records environment, including at least three (3) years in a supervisory or managerial capacity with possession of a California P.O.S.T Records Supervisor Certification OR a valid California Law Enforcement Telecommunications System (CLETS) certificate.</li></ul><p><b>
License/Certificate</b><b>:</b> Possession of, or ability to obtain and maintain, a valid Class C California Driver's License with a satisfactory driving record. Possession of a California P.O.S.T. Records Supervisor Certification is highly desirable. A valid California Law Enforcement Telecommunications System (CLETS) certificate is required within three (3) months of appointment.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Working Conditions and Selection Process</b></h2></div>
<div><p><b>Physical Condition</b>: Shall possess the physical, mental and emotional ability to perform the essential duties of the position without the threat of hazard to self or others.<br>
<br>
<b>Working Conditions</b><b>:</b> Essentially all of the employee's working hours are spent in an office environment. There may be some light physical work involved in the handling of supplies, files, etc. Physical hazards are relatively nonexistent.<br>
<br>
<b>Selection Process: </b>All applications will be reviewed and the most appropriately qualified individuals will be invited tocontinue in the selection process. The process will include a computer based examination to assess job-relatedexperience and skills. Candidates who successfully complete the examination process will be placed on the eligibility listand will remain eligible for employment consideration for a minimum of six months.<br>
<br>
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.<br>
<br>
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTING PROCESS SHOULD STATETHEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.<br>
<br>
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANYPROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.</p></div></div></div><p></p>

Police Records Manager

California State Personnel Board

<p></p><div><div><div><div><div><div><div><div><div><div><div><div><p>Correctional Training Facility
</p></div><div><div><div>JC-512290 </div><ul><li></li></ul><div>Correctional Case Records Manager
<br>
CORRECTIONAL CASE RECORDS MANAGER
</div></div><p>$7,247.00 - $8,997.00 per Month<br>
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
</p><p><b>Final Filing Date: </b><b>4/2/2026</b><b><br>
</b></p></div></div></div><p></p><div><div><div><b>Application Methods:
</b><div>Electronic (Using your CalCareer Account)</div>
<div>By Mail</div>
<div>Drop-off</div>
</div><div></div><div><div>
</div></div></div></div></div></div><div><div><p>Job Description and Duties</p>
<p></p><p>Under the supervision of the Classification and Parole Representative, the CCRM manages and directs Case Records staff in the appropriate administrative processes involved in intake, transfer, parole and/or discharge, to uphold compliance with statutes, case law, CCR, DOM, as required. Manages Case Records staff in relation to personnel practices to evaluate employee performance, initiate and/or participate in Progressive Discipline process to correct/improve performance, and ensures training of staff to improve skills on an on-going basis.</p><p>
Individuals who are eligibile for a Training and Development assignment may also be considered for this position.<br>
<br>
CDCR employees are encouraged to use their existing CDCR email address on their application.<br>
</p><p><b>Note:</b> Main communication for this position will be through email. Please ensure you have a valid email address on your application.</p><br>
<p></p>
</div><p></p><div><p>Working Conditions</p>
<p></p><p>This position is located at the Correctional Training Facility, Soledad CA</p><br>
</div></div><p></p><div><div>
</div></div><div><div><p>Position Details</p>
<div><div><div><b>Job Code #:</b> </div><div>JC-512290
</div></div><div><div><b>Position #(s):</b>
</div><div><div>101-223-1146-001</div>
</div></div><div><div><div><b>Working Title:</b> </div><div><b>Correctional Case Records Manager</b>
</div></div></div><div><div><b>Classification:</b> </div><div>CORRECTIONAL CASE RECORDS MANAGER
<div>$7,247.00 - $8,997.00
</div>New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
</div></div><div></div><div><div><b># of Positions:</b> </div><div>1
</div></div><div><div><b>Work Location:</b> </div><div>Monterey County
</div></div><div><div><b>Telework:</b> </div><div>In Office
</div></div><div><div><b>Job Type:</b> </div><div>Permanent, Full Time
</div></div></div></div><div><p>Department Information</p>
<div>Vision<br>
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.<br>
<br>
Mission<br>
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.<br>
<br>
Commitment<div><div><p><br>
The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.</p><p>
CDCR and CCHCS are committed to building an inclusive respectful workplace. We are determined to attract and hire candidates from all communities and empower employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts at all levels of the Department.
</p><p>CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.</p></div></div><br>
</div></div></div><div></div><div><div><p>Special Requirements</p>
<div></div><div><div><div><p><b>Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver&rsquo;s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver&rsquo;s license number will automatically be redacted upon submission.</b><br>
<br>
<b>Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.</b></p><p><b>
</b><b>Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services.</b><br>
<br>
<b>Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.</b><b><br>
</b></p><p><b>When submitting supporting documents, PDF file format is preferred.</b></p><p><b><br>
CDCR/CCHCS utilizes E-Verify to confirm candidate&rsquo;s identity and employment authorization. For more information about E-Verify, you may go to </b><b>www.e-verify.gov</b><b>.</b></p><p><b>
This advertisement may be used for other vacancies that occur during the life of this recruitment.</b></p></div></div><br>
<p></p>
</div></div><div><p>Application Instructions</p>
<div><p>Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
</p>Final Filing Date: 4/2/2026
<p><b>Who May Apply</b></p>
<div>Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
<br>
<br>
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
</div><p><b>How To Apply</b></p>
<div>Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:<br>
<div><p><b>Address for Mailing Application Packages</b></p>
<p>You may submit your application and any applicable or required documents to:</p><br>
<div></div><div><div><div>Correctional Training Facility
</div><div>Attn: Hiring and Recruitment Office
</div><div>Hwy 101-North/P.O. Box 686
</div><div></div><div>Soledad, CA 93960-0686
</div></div></div></div><div><p><b>Address for Drop-Off Application Packages</b></p>
<p>You may drop off your application and any applicable or required documents at:</p><br>
<div></div><div><div><div><div>Correctional Training Facility
</div><div>Drop-Off
</div><div>Personnel Building SH-3/Hiring &amp; Recruitment Office
</div><div>5 Miles North Highway 101
</div><div></div><div>Soledad, CA 93960
</div><div>Office open Monday-Friday during hours listed below. Closed Weekends &amp; Holidays
</div><div>08:00 AM - 04:00 PM
</div></div></div></div></div></div><p><b>Required Application Package Documents</b></p>
<p>The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
</p><ul><li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.</li>
<li>Resume is optional. It may be included, but is not required.</li>
<li>Other -
<p><b>Performance Evaluation</b>- A copy of your most recent performance evaluation must be submitted with your Employment Application (STD 678<b>).</b> Be advised if selected for hire you will be required to provide a current performance evaluation within the last 12 months.</p></li>
</ul></div>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
</div></div></div><div><p>Desirable Qualifications</p>
<div>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
</div><div><div><p>Shall create and promote an inclusive workplace that empowers employees from a variety of backgrounds, perspectives, and personal experiences.</p></div><br>
</div></div><div><p>Benefits</p><p></p><div><p><br>
Information on benefits afforded by membership in the California Public Employees&rsquo; Retirement System can be found on the CalHR Salary and Benefits website at www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx.</p><p>
Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-systemprinciples.aspx.</p><p>
Additional
</p><p>Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-StateCivil-Service-Employee-Benefits-Summary.aspx.</p><div></div><div><br>
This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.</div>
</div></div><div><p>Contact Information</p>
<div><p>The Human Resources Contact is available to answer questions regarding the position or application process.
</p><p><b>Human Resources Contact:
</b><br>
Lorraine Garcia<br>
(831) 678-3951 ext: 4570/4571<br>
Lorraine.Garcia@cdcr.ca.gov
</p><div><p>Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
</p><b>EEO Contact:</b><br>
EEO Coordinator<br>
(831) 678-5828<br>
Chris.Freeman@cdcr.ca.gov
</div><p>California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
</p></div></div><div><p>Examination Information</p>
<p></p><div>To obtain list eligibility for the Correctional Case Records Manager, before applying for the position, you should first take and pass the examination here</div><div>
 CalCareers<i><br>
</i></div></div><p></p><div><p>Relocation Expense</p>
<p>The Correctional Training Facility will not reinburse for any relocation expenses.
</p></div><div><div><p>Equal Opportunity Employer</p>
<p>The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
</p><p>It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.</p></div></div></div></div></div></div></div></div>

CORRECTIONAL CASE RECORDS MANAGER

Bush and Bush Law Group

<div>
 <strong>
  About Us:
  <br/>
  <br/>
 </strong>
 <strong>
  Bush &amp; Bush Law Group
 </strong>
 is a dynamic and client-focused law firm dedicated to providing top-tier legal services. We specialize in personal injury cases and are looking for a highly motivated
 <strong>
  Medical Assistant [English/Spanish - Bilingual]
 </strong>
 to join our remote team.
 <br/>
 <br/>
 <strong>
  Key Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Review and Track Medical Treatment: Review and stay updated on the status of client medical treatments throughout each phase of the treatment lifecycle
  </li>
  <li>
   Medical and Billing Records Management: Request and obtain medical and billing records, along with any necessary affidavits, in an efficient and timely manner
  </li>
  <li>
   Verify Record Accuracy: Review medical and billing records for accuracy and completeness, ensuring efficiency in the process
  </li>
  <li>
   Communication with Providers: Proactively contact medical providers and their records/billing departments to receive status updates on records and affidavit requests. Some requests will be made via Chartswap, but most will require direct phone calls to the medical facility. A friendly and patient phone demeanor is essential
  </li>
  <li>
   Reporting: Provide weekly status updates to the firm's systems, tracking the progress of records and affidavits for each client
  </li>
  <li>
   Subrogation Liens: Research and manage subrogation liens, including Medicaid/Medicare, Hospital Liens, and other related claims
  </li>
  <li>
   Caseload Management: Efficiently manage a caseload of 30-40 active cases, with the ability to handle an increasing number as the caseload grows
  </li>
  <li>
   Client Treatment Confirmation: Assist the Case Manager in confirming that clients have received the necessary medical treatment as per the providers' referrals
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation:
 </strong>
 $3-$3.50 an hour.
 <br/>
 <br/>
 <strong>
  Work Schedule:
 </strong>
 8AM - 5PM US Central Time.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent (Associates or Bachelor's degree preferred)
  </li>
  <li>
   Previous experience in a medical assistant, medical office, or healthcare-related role preferred
  </li>
  <li>
   Knowledge of medical terminology, billing codes, and medical records management preferred
  </li>
  <li>
   Ability to manage multiple tasks effectively
  </li>
  <li>
   Ability to work independently and take initiative
  </li>
  <li>
   Excellent organizational and time-management skills
  </li>
  <li>
   Strong attention to detail and accuracy
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <strong>
  Positive Culture:
 </strong>
 Be part of a supportive and innovative team.
 <br/>
 <br/>
 <strong>
  Professional Growth:
 </strong>
 Opportunities for career advancement and ongoing professional development.
 <br/>
 <br/>
 <strong>
  Remote Work:
 </strong>
 Work from home while contributing to high-impact projects in a collaborative virtual environment.
</div>


Medical Records Assistant

Bush & Bush Law Group

<div><p><b>About Us:</b><br>
<br>
<b>Bush &amp; Bush Law Group</b> is a dynamic and client-focused law firm dedicated to providing top-tier legal services. We specialize in personal injury cases and are looking for a highly motivated <b>Medical Assistant [English/Spanish - Bilingual] </b>to join our remote team.<br>
<br>
<b>Key Responsibilities:</b></p><p></p><ul>
<li><b>Review and Track Medical Treatment:</b> Review and stay updated on the status of client medical treatments throughout each phase of the treatment lifecycle.</li>
<li><b>Medical and Billing Records Management:</b> Request and obtain medical and billing records, along with any necessary affidavits, in an efficient and timely manner.</li>
<li><b>Verify Record Accuracy:</b> Review medical and billing records for accuracy and completeness, ensuring efficiency in the process.</li>
<li><b>Communication with Providers:</b> Proactively contact medical providers and their records/billing departments to receive status updates on records and affidavit requests. Some requests will be made via Chartswap, but most will require direct phone calls to the medical facility. A friendly and patient phone demeanor is essential.</li>
<li><b>Reporting:</b> Provide weekly status updates to the firm&rsquo;s systems, tracking the progress of records and affidavits for each client.</li>
<li><b>Subrogation Liens:</b> Research and manage subrogation liens, including Medicaid/Medicare, Hospital Liens, and other related claims.</li>
<li><b>Caseload Management:</b> Efficiently manage a caseload of 30-40 active cases, with the ability to handle an increasing number as the caseload grows.</li>
<li><b>Client Treatment Confirmation:</b> Assist the Case Manager in confirming that clients have received the necessary medical treatment as per the providers' referrals.</li>
</ul><p></p><p><b>Compensation: </b>$3-$3.50 an hour.</p><p><b>
Work Schedule: </b>8AM - 5PM US Central Time.</p><p></p><b><br>
Requirements</b><br>
<ul>
<li>High school diploma or equivalent (Associates or Bachelor&rsquo;s degree preferred).</li>
<li>Previous experience in a medical assistant, medical office, or healthcare-related role preferred.</li>
<li>Knowledge of medical terminology, billing codes, and medical records management preferred.</li>
<li>Ability to manage multiple tasks effectively.</li>
<li>Ability to work independently and take initiative.</li>
<li>Excellent organizational and time-management skills.</li>
<li>Strong attention to detail and accuracy.</li><br>
</ul><br>
<br>
<b>Benefits</b><p><b><br>
Positive Culture:</b> Be part of a supportive and innovative team.
</p><p><b>Professional Growth:</b> Opportunities for career advancement and ongoing professional development.
</p><p><b>Remote Work:</b> Work from home while contributing to high-impact projects in a collaborative virtual environment.</p></div>

The Lawrenceville School

<div>Description:
<p><b>
Summary:</b></p><p>
The Project Archivist is dedicated to the processing, description and preservation of School records in both digital and analog form. The candidate will be expected to produce finding aids using ArchivesSpace, and should have knowledge of other access tools, the development of DACS, digitization, and related technical issues. This role is also responsible for providing customer-focused service and building positive and constructive relationships with stakeholders by understanding their needs and problems, and providing timely communication and service.</p><p>
This is a part-time position, approximately 20 hours per week for a minimum of one year. The schedule can be flexible.</p><p><b>
Essential Duties &amp; Responsibilities:</b></p><ul><li>
Processes, describes and preserves School records in both digital and analog form in compliance with accepted archival procedures and standards. Utilizing ArchivesSpace, creates appropriate records and finding aids.</li><li>
Digitizes documents and photographs as needed in accordance with the departmental standards.</li><li>
Shelf maintenance in the storage areas to re-shift, shelve, and ensure collections are properly stored.</li></ul><p><b>
Non-Essential Duties and Responsibilities:</b></p><ul><li>
Perform other duties assigned</li><li>
Archival reference support and community outreach as needed</li></ul>
Requirements:
<ul><li>In the process of finishing or having completed a Master&rsquo;s Degree in Information Science, Library Science or a similar degree such as Public History from an ALA-accredited program with a concentration in archives management or an equivalent combination of education and experience</li><li>
Customer service experience</li><li>
Minimum 2 years of experience processing archival records, records management, and digital preservation</li><li>
Knowledge of Preservica and Omeka helpful</li><li>
Demonstrated knowledge of archives and records management theory and practice, including experience processing archival records</li><li>
Demonstrated ability to appraise, process, and describe both analog and born-digital historical records</li><li>
Working knowledge of archival software systems such as ArchivesSpace</li><li>
Fluency with relevant standards for archival description, including DACS, EAD, Dublin Core, METS, MODS, and MARC</li><li>
Strong decision-making and project management skills</li><li>
Excellent organizational skills and close attention to detail</li><li>
Strong computer proficiency</li><li>
Excellent written and verbal communication skills</li><li>
Ability to work independently as well as within a team environment</li></ul><p>
Work Characteristics and Physical Demands: The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</p><ul><li>
Physical demands exceed those of sedentary work. Must be able to remain on their feet or sit for extended periods of time, go up and down flights of steps, as well as stoop, kneel, crouch, and lift.</li><li>
Office work environment</li><li>
Repetitive work</li><li>
Tolerance to mold and dust</li><li>
Be able to lift up to 30lbs and retrieve items from high and low shelves.</li><li>
Uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines</li><li>
Required to stand, talk, hear, walk, use hands to finger, handle or feel and reach with hands and arms</li><li>
Ability to see and hear within normal parameters.</li><li>
Must be capable of using visual display terminal with continuous wrist movement on a keyboard</li></ul><p>
The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual&rsquo;s race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expression, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.</p><p>
The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.</p><p>
Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave, and retirement plan options, and many other valuable programs.</p></div>

Project Archivist - Temporary

Cedar Creek Hospital

<div>Responsibilities:
<div>
Creek Hospital of Michigan is a beautiful and state of the art 72-bed facility. Cedar Creek provides evidence-based treatment to adolescents and adults struggling with mental health issues. Cedar Creek Hospital invests in our patients by offering an integrated medicine approach that provides the latest therapies including yoga, mindfulness, aromatherapy, music therapy and nutrition. As part of our success and innovation in the field we are seeking qualified applicants for a Medical Records Specialist position.</div><div></div><div><b><br>
Description</b></div><div>
The Medical Records Specialist assembles, analyzes and logs all medical records, assists with incomplete records, and assists the Health Information Manager in maintaining the daily operations of the Medical Records Department. Some key responsibilities include but are not limited to:</div><ul><li>
Promptly and accurately assembles the records of discharged patients and performs quantitative and qualitative analysis on discharged records.</li><li>
Assists with the release of information function.</li><li>
Identifies and promptly files all completed medical records.</li><li>
Assists with pulling medical records, and providing requested information, within the scope of release, for medical and clinical staff.</li><li>
Assists with generating the clinical staff deficiency list.</li></ul><div><b>
Hours</b></div><div>
This position offers full time hours, M-F, 7:30am-4pm.</div><div></div><div><b><br>
Benefits</b></div><div>
Cedar Creek is happy to offer our staff access to our extensive benefits program including Medical (BCBS), Dental (Delta), Vision (VSP), 401k with a company match, Paid Time Off, Disability options, Life insurance, Pet insurance and much more.</div><div></div><div><b><br>
About Universal Health Services</b></div><div>
One of the nation&rsquo;s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500&reg; corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World&rsquo;s Most Admired Companies&trade; and in 2025, was listed in Forbes ranking of America&rsquo;s Largest Public Companies.</div><div></div><div><br>
Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com.</div>
Qualifications:
<div><b>
Requirements</b></div><ul><li>
High school diploma or equivalent required.</li><li>
Registered Health Information Technician preferred.</li><li>
1-3 years working in a related field preferred.</li><li>
Medical coding experience is a strong plus.</li><li>
Knowledge of medical terminology and abbreviations strongly preferred.</li></ul><div></div><div><b><br>
EEO Statement</b></div><div>
All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.</div><div></div><div><b><br>
Avoid and Report Recruitment Scams</b></div><p>
We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.</p><p>
At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.</p><p>
If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.</p></div>

Medical Records Specialist Full Time

Abu Dhabi Airports Company

<div><p>The Senior Manager &ndash; Document Control is responsible for leadership and project management of Document Control, Records, Retention, and Archive Storage for documents under capital development projects for the five airports within the Emirate of Abu Dhabi, and potentially other UAE airports such as Fujairah International Airport. The role ensures the development, management, maintenance, and continuous improvement of document control practices across the CP&amp;C division and Abu Dhabi Airports, in compliance with national and international laws, rules, and regulations.<br>
</p><p></p><p><b>Responsibilities
</b></p><ul><li>Develop and maintain Document Control practices to ensure all projects and corporate documentation comply with national and international regulations.
</li><li>Oversee department adherence to laws, rules, regulations, and standards in managing projects and corporate documents.
</li><li>Ensure execution of department policies and procedures for Document Control and Archiving Management.
</li><li>Participate in and provide inputs during periodic audits related to Document Control operations.
</li><li>Manage and approve the department budget in coordination with the Document Control Manager.
</li><li>Develop business cases and proposals for management review regarding Document Control initiatives.
</li><li>Participate in developing, implementing, and reviewing Document Control policies, procedures, management plans, SOPs, and guidelines.
</li><li>Prepare management presentations including charts, models, and graphics related to Document Control.
</li><li>Conduct performance appraisals and recommend actions for subordinates.
</li><li>Recommend training needs for subordinates and evaluate training outcomes in coordination with HR.
</li><li>Collaborate with HR to identify future manpower needs.
</li><li>Monitor the Document Control process for compliance with standards, procedures, contracts, and regulations.
</li><li>Identify and validate electronic document archiving procedures.
</li><li>Provide guidance to ensure the highest Document Control quality standards.
</li><li>Oversee accuracy of data entered by document control staff into systems.
</li><li>Identify technology needs to drive automation and cost optimization through effective document control systems.
</li><li>Foster relationships with internal and external stakeholders regarding Document Control issues and compliance.
</li><li>Conduct risk analyses and implement mitigation plans.
</li><li>Maintain an accurate and up-to-date documentation database.
</li><li>Ensure compliance with guidelines from HR, legal, risk, quality assurance, and ADA&rsquo;s framework/Delegation of Authority.
</li><li>Oversee periodic audits of policies and procedures to ensure compliance.
</li><li>Prepare and submit periodic management reports.
</li><li>Recommend remedial actions for quality or compliance issues identified in reports.
</li><li>Proactively pursue professional development opportunities aligned with ADA values.
</li><li>Participate in performance appraisals and incorporate feedback for development.
</li><li>Maintain a safe and organized workspace and report hazards.
</li><li>Follow and promote safety guidelines.
</li>Perform other duties assigned by the Line Manager to achieve divisional objectives.<br>
<li>
</li></ul><p></p><p><b>Requirements &amp; Skills
</b></p><p><b>Top Competencies Required:
</b></p><ul><li>Customer focus
</li><li>Exceptional leadership, communication, and interpersonal skills
</li><li>Ability to manage complex stakeholder relationships and deliver under tight deadlines
</li><li>Strong written and oral communication skills with effective presentation ability
</li><li>Relationship management
</li><li>Analytical skills
</li><li>Safety &amp; compliance focus
</li><li>Digital savvy
</li></ul><p><b>Education &amp; Qualifications:
</b></p><ul><li>Bachelor&rsquo;s degree in a relevant discipline (or equivalent experience)
</li><li>Extensive experience with Document Control software and Enterprise Content Management Systems (ECMS)
</li></ul><p><b>Experience:
</b></p><ul><li>Minimum of 8 years of relevant experience</li></ul></div>

Senior Manager Document Control

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