records manager

SPS Global

<div>Job Title: Lead Records Associate

Reports To: The Lead Records Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership.

Job Overview:

The Lead Records Associate is responsible for managing, organizing, and maintaining case files and related records to ensure accuracy, accessibility, and compliance with firm standards. This role involves supervising daily filing activities, supporting staff with records requests, and assisting with administrative tasks that contribute to the efficient operation of the office.

Typical Working Hours: Mondays to Fridays, 8:00AM to 5:00PM

What You'll Do:

Core Responsibilities
<ul>
<li>Open and set up new case files, including preparing file labels and sub-file lists.</li>
<li>Accurately index, file, and organize documents for easy retrieval.</li>
<li>Scan and upload records to the firm's electronic database system.</li>
<li>Maintain file rooms and cabinets in an orderly, secure manner.</li>
<li>Assist attorneys and staff with locating and retrieving file materials.</li>
</ul>
Additional Responsibilities
<ul>
<li>Prepare case files for closing and off-site storage (box indexes and checklists).</li>
<li>Step in to cover receptionist duties when needed.</li>
<li>Train and mentor interns or student assistants.</li>
<li>Handle the shredding and secure disposal of sensitive documents.</li>
<li>Assist with trial binder and exhibit preparation.</li>
<li>Support paralegals in obtaining records from external sources.</li>
<li>Pitch in with mail room operations as required.</li>
</ul>
What We're Looking For:
<ul>
<li>Education: High School Diploma or equivalent required; college degree preferred.</li>
<li>Strong attention to detail and organizational skills for managing large volumes of documents.</li>
<li>Ability to multi-task, prioritize, and take initiative on projects.</li>
<li>Excellent communication skills for working with attorneys, staff, and external vendors.</li>
<li>Proficiency with computer systems, scanning, and electronic database management.</li>
<li>Accurate keyboarding and data entry skills.</li>
</ul>
Physical Demands:
<ul>
<li>Lift and carry case files or boxes (up to 25&ndash;30 lbs).</li>
<li>Regular walking, bending, and reaching for file storage.</li>
<li>Frequent filing, scanning, and data entry tasks.</li>
<li>Periods of sitting while organizing and reviewing documents.</li>
</ul>
Travel: None or Negligible

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.<div>
WHAT WE OFFER
<ul>
<li>Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!</li>
<li>Learning &amp; Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!</li>
<li>We Recognize Talent: We offer a variety of recognition programs for all levels of employees!</li>
<li>Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, &amp; Paid Time Off.
<ul><li>Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.</li>
</ul>
</li></ul>About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence &amp; Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting &quot;Submit Application&quot;, you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.</div></div>

Legal Records Associate

San Diego Zoo Wildlife Alliance

San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors — the San Diego Zoo and San Diego Zoo Safari Park — giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.
 
HOW YOU WILL IMPACT OUR MISSION
 The Wildlife Registrar is responsible for SDZWA's wildlife collection record-keeping systems. This position reports to the Director of Wildlife Care.
 
WHAT YOU WILL DO
 <ul>
<li>Monitors wildlife activities and provides guidance to staff for compliance related concerns related to government regulations, SDZWA internal policies and industry-specific standards.</li>
<li>Database manger and administrator for animal records software. Establishes policy and trains staff in wildlife record keeping, records management and data entry standards. Liaison for software vendors. Quality control oversight for wildlife transaction files and wildlife records databases.</li>
<li>Supervises Curatorial/Assistant Registrars and manages aspects of departmental work including the monitoring of assigned budgets.</li>
<li>Oversees tracking of SDZWA animals sold, donated, or traded to other institutions in accordance with Wildlife Transportation and Transaction Policies.</li>
<li>Organizational point person for institutional collection information requests from wildlife organizations and authorities. Represents SDZWA as a member and/or participant at national and international meetings, workshops and conferences.</li>
<li>Coordinates SDZWA wildlife loans.</li>
</ul>
WHAT ARE WE LOOKING FOR?
 Preferred candidate ensures organizational compliance by obtaining and maintaining required wildlife licenses and permits and preparing associated documentation and reports for regulatory agencies. Oversees wildlife records database operations, ensuring accuracy, consistency, and compliance through staff training, policy development, and vendor coordination.
 
JOB EXPERIENCE
 <ul>
<li>Considerable experience working with automated animal registration record systems</li>
</ul>
EDUCATION AND CERTIFICATIONS
 <ul>
<li>Bachelor's Degree In biology, zoology, or a related field or equivalent specialized training</li>
</ul>
SKILLS AND KNOWLEDGE
 <ul>
<li>Knowledge of animal taxonomy</li>
<li>Knowledge of animal husbandry</li>
<li>Knowledge of scientific nomenclature</li>
<li>Able to communicate effectively (verbal and written)</li>
<li>Able to operate moderately complex computer software programs</li>
<li>Work well with others in a diverse environment</li>
</ul>
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
 <ul>
<li>Free admission to the San Diego Zoo and the San Diego Zoo Safari Park</li>
<li>Family Passes</li>
<li>Complimentary Tickets</li>
<li>Free Parking at the San Diego Zoo & San Diego Zoo Safari Park</li>
<li>Local and In-House Discounts</li>
<li>Employee Assistance Program</li>
<li>Wellness Program</li>
</ul>
IMPORTANT DETAILS
 <ul>
<li>Location: Escondido, CA</li>
<li>Position Type: Salaried Exempt Position</li>
<li>Salary Rate: $68,640.00</li>
</ul>
About The Salary Ranges
 Please note that the salary range mentioned in this job posting should serve simply as a guide. The final compensation offered may vary based on a variety of factors, including bonuses and/or incentives, or a candidate’s experience and skills. San Diego Zoo Wildlife Alliance is committed to providing a fair, equitable, and competitive package that reflects the value an individual brings to the organization.
 Fraudulent Recruiting
 Beware of fraudulent recruiting. Legitimate San Diego Zoo Wildlife Alliance contacts will use an @sdzwa.org email address. We do not request money, checks, equipment orders, or sensitive personal data during the recruitment process. San Diego Zoo Wildlife Alliance only conducts interviews via phone, Zoom, Teams or in-person.
 If you have been asked for any of the above, or believe you have been contacted by someone posing as a San Diego Zoo Wildlife Alliance employee, please e-mail sdzwacareers@sdzwa.org. If you feel that you have been the victim of fraud, please contact your financial institution(s) immediately.
 
Be an ally for wildlife by joining our team!
 
At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.
 All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
 If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.
 As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States. We are not offering sponsorship for this position at this time.
 San Diego Zoo Wildlife Alliance is a drug free workplace.

Wildlife Registrar - San Diego Zoo Safari Park

Clean Rock Redondo Beach, LLC

Job Overview We are seeking a detail-oriented and experienced Bookkeeper to join our team. The ideal candidate will be responsible for managing financial records, ensuring accuracy in financial reporting, and maintaining compliance with accounting principles. This position requires proficiency in Quickbooks Desktop and a strong understanding of financial concepts to support our organization's financial health.We are Tide Dry Cleaners with four locations across Southern California. Our Bookkeeper will assist the Accounting Manager in maintaining the accounting records for multiple entities and store locations.Duties<ul><li>Maintain accurate financial records through double-entry bookkeeping practices.</li><li>Prepare and process journal entries, ensuring all transactions are recorded in accordance with GAAP.</li><li>Perform account reconciliation for accounts payable and accounts receivable, including bank reconciliation and balance sheet reconciliation.</li><li>Generate financial reports, including income statements and balance sheets, to assist in decision-making processes.</li><li>Manage payroll processing and ensure compliance with tax regulations.</li><li>Assist in budgeting and forecasting activities to support organizational goals.</li><li>Conduct account analysis to identify discrepancies or areas for improvement.</li><li>Utilize accounting software such as QuickBooks, Quicken, Sage, Xero, and other financial software to streamline processes.</li><li>Collaborate with non-profit or governmental accounting teams as needed to ensure accurate reporting and compliance.</li></ul>Skills<ul><li>Proficient in QuickBooks Desktop</li><li>Strong understanding of corporate accounting principles and practices.</li><li>Excellent understanding of GAAP principles and financial concepts.</li><li>Ability to perform general ledger accounting tasks effectively.</li><li>Experience with tax preparation and compliance is beneficial.</li><li>Strong analytical skills for account reconciliation and budget analysis.</li><li>Effective communication skills for financial report writing and collaboration with team members.</li><li>Ability to multi-task and meet deadlines.</li><li>A positive attitude and attention-to-detail are must have attributes of our ideal candidate.</li></ul>This Bookkeeper position offers an opportunity to contribute significantly to our organization&rsquo;s financial operations while growing your expertise in the field of accounting. If you possess the required skills and are passionate about maintaining accurate financial records, we encourage you to apply for this role.Job Type: Part-timePay: $24.79 - $26.00 per hourExpected hours: 15 &ndash; 20 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Bookkeeper

Aleto, Inc.

<div>
 
 Job Title:
 
 Facility Manager
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Location:
 
 Minneapolis, MN
 
 
 
 Compensation/Salary:
 
 $82,000-$92,000
 
 
 
 Authorization Status
 
 : Must be Authorized to Work in the U.S.
 
 
 
 Clearance Requirements:
 
 Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)
 
 
 
 About Aleto
 
 
 
 Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.
 
 
 We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.
 
 
 We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors.
 
 
 
 Our Mission, Vision, and Purpose:
 
 
 
 <ul>
 <li>
 Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.
 </li>
 <li>
 Aleto is committed to helping federal agencies improve their workspaces.
 </li>
 <li>
 Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible and high-quality service.
 
 
 </li>
 </ul>
 We work hand-in-hand with our partners, from start to finish, to ensure we're identifying and delivering the best solutions based on their business needs.
 
 
 We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).
 
 
 Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.
 
 
 
 What We Are Looking For
 
 
 
 Aleto Inc. is seeking to hire a Facility Manager with expertise in facilities management, government property administration, and federal records management to support our federal client. This position involves the execution of critical functions across facilities operations and comprehensive records lifecycle management per federal regulations and agency-specific requirements.
 
 
 
 Interview Process
 
 
 
 If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams, or by telephone. The entire interview process can average around 3 weeks from the time you are initially contacted for an interview. After all candidates are interviewed, Aleto will notify you of your application status.
 
 
 If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government background clearance process (depending on the client).
 
 
 Visit our website at www.aletoconsulting.com to learn more about Aleto, Inc.
 
 
 
 Facility Manager -Essential Job Duties
 
 
 
 Duties include the following. Other duties may be assigned.
 
 
 
 Facilities and Government Property
 
 
 
 <ul>
 <li>
 Manage logistics for parking allocation, signage, and stakeholder communication.
 </li>
 <li>
 Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.
 </li>
 <li>
 Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
 </li>
 <li>
 Escort vendors, contractors, and ensure compliance with access control procedures.
 </li>
 <li>
 Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.
 </li>
 <li>
 Maintain inventory and usage logs for government vehicles.
 </li>
 <li>
 Track and control physical keys and support facility security protocols.
 </li>
 <li>
 Complete monthly fleet and key control reporting.
 </li>
 <li>
 Proper coordination and readiness of meetings and parking logistics.
 
 
 </li>
 </ul>
 
 Records Management
 
 
 
 <ul>
 <li>
 File Plan Development and Process Improvement
 </li>
 <li>
 Develop a File Plan procedure tailored to the client&rsquo;s specific program operations, client requirements, and office location.
 </li>
 <li>
 Create and maintain an overview dashboard for managing and maintaining records.
 </li>
 <li>
 Identify and resolve inconsistencies in records classification or retention.
 </li>
 <li>
 Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.
 </li>
 <li>
 Maintenance of Records Inventory
 </li>
 <li>
 Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
 </li>
 <li>
 Ensure compliance with NARA standards and client retention schedules.
 </li>
 <li>
 Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
 </li>
 <li>
 Receiving, Processing, and Storage of Records
 </li>
 <li>
 Coordinate intake and processing of digital and analog records.
 </li>
 <li>
 Apply accurate indexing, scanning, digitization, and filing practices.
 </li>
 <li>
 Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.
 </li>
 <li>
 Retrieval of Records
 </li>
 <li>
 Process record retrieval requests from client staff within required timelines.
 </li>
 <li>
 Maintain check-out logs and ensure timely return or follow-up of borrowed files.
 </li>
 <li>
 Digitize and deliver requested records securely and in accordance with policy.
 </li>
 <li>
 Record Disposition (Destruction or Transfer)
 </li>
 <li>
 Organize and execute file room cleanups and record disposition activities.
 </li>
 <li>
 Prepare records for destruction or transfer per retention schedules.
 </li>
 <li>
 Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.
 </li>
 <li>
 Overview Dashboard
 </li>
 <li>
 Maintain a centralized dashboard summarizing records management activities.
 </li>
 <li>
 Report issues, volumes, and compliance progress monthly.
 </li>
 <li>
 Respond to feedback and ensure dashboard accuracy and timeliness.
 
 
 </li>
 </ul>
 
 Qualifications/Capabilities/Software Knowledge
 
 
 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
 
 
 Qualifications/Education/Experience:
 
 
 
 <ul>
 <li>
 Associate degree in Business Administration, Information Management, Logistics, or a related field &mdash; or equivalent professional experience.
 </li>
 <li>
 Minimum 5 years of professional experience in facilities and records management, particularly within a federal or a highly regulated environment.
 </li>
 <li>
 Demonstrated experience in federal property and facility operations.
 
 
 </li>
 </ul>
 
 Technological Skills:
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.
 </li>
 <li>
 Strong understanding of NARA guidelines and federal records lifecycle management.
 </li>
 <li>
 Familiarity with record management tools (e.g., Alfresco, FileNet, Documentum, ECMS).
 
 
 </li>
 </ul>
 Required Knowledge and Skills:
 
 
 <ul>
 <li>
 Excellent organizational, written, and verbal communication skills.
 </li>
 <li>
 Ability to lead efforts independently, prioritize work effectively, and meet strict deadlines.
 </li>
 <li>
 Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Client Staff, ARLOs, POCs, COR, contractors).
 
 
 </li>
 </ul>
 
 Other:
 
 
 
 <ul>
 <li>
 Background check and Public Trust Clearance is required. Current or previous HHS Public Trust is a plus.
 </li>
 <li>
 Performance Standards Include:
 </li>
 <li>
 Accurate and timely database entries, reporting, and mail processing.
 </li>
 <li>
 Full compliance with safety protocols and document retention requirements.
 </li>
 <li>
 Proper coordination and readiness of meetings and parking logistics.
 </li>
 <li>
 Internal/external requests are completed and addressed in accordance with stated deadlines.
 </li>
 <li>
 Highest level of integrity managing confidential information
 </li>
 <li>
 Provide additional facilities support as needed to include maintaining government vehicles (logging mileage and tracking usage), mail processing, document scanning, filing, and database entry.
 
 
 </li>
 </ul>
 
 Aleto&rsquo;s Employee Expectations/Responsibilities
 
 
 
 <ul>
 <li>
 Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.
 </li>
 <li>
 Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
 </li>
 <li>
 Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.
 
 
 </li>
 </ul>
 
 What We Offer: Benefits and Perks
 
 
 
 At Aleto, we recognize that our employees are our most valuable assets. We are proud to offer the following employee programs and benefits to enhance our employee&rsquo;s well-being and total rewards package while practicing our core value of Stewardship.
 
 
 
 Pay Cycle
 
 
 
 Paydays are on the 15th and the last day of the month.
 
 
 <ul>
 <li>
 Payment is on a two-week arrears basis (for example, time worked the 1st through 15th is paid on the last day of that month; time worked the 16th through the last day of the month is paid on the 15th of the following month).
 
 
 </li>
 </ul>
 Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week:
 
 
 <ul>
 <li>
 Medical, Vision and Dental Insurance:
 
 
 </li>
 </ul>
 Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
 
 
 Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to &ldquo;buy up&rdquo; for the two additional plans.
 
 
 Aleto contributes 75% of the employee premium for the visions and dental plans.
 
 
 <ul>
 <li>
 Pre-Tax Savings Accounts
 
 
 </li>
 </ul>
 The option to enroll in an HSA or FSA depending on elected medical insurance coverage.
 
 
 <ul>
 <li>
 Disability Insurance:
 
 
 </li>
 </ul>
 Company-paid short-term and long-term disability insurance.
 
 
 <ul>
 <li>
 Life Insurance:
 
 
 </li>
 </ul>
 Company-paid life insurance coverage.
 
 
 <ul>
 <li>
 Paid Time Off:
 
 
 </li>
 </ul>
 Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
 
 
 <ul>
 <li>
 Retirement Plan:
 
 
 </li>
 </ul>
 Aleto offers full-time employees a 401(k) qualified retirement plan.
 
 
 
 Environment and Physical Conditions
 
 
 
 While performing the duties of this job, the employee is required to have ambulatory skills sufficient to visit other locations; and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The employee interacts frequently with other workers, vendors, and clients and will communicate information and ideas so others will understand and must be able to exchange accurate information in these situations. The position consistently requires work to be completed in an office environment with artificial light and air.
 
 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
 
 
 
 If you have questions or need additional assistance please contact us at talent@aletoconsulting.com
 
 
 
 Powered by JazzHR
 
 
 YMQZ6zvCjU
</div>

Facility Manager-Minneapolis, MN

Confidential Company

1. Employee Records & Compliance:o Manage local employees&#x27; work-related emails and attendance & documentation.o Maintain updated records and organize employee files for easy access, especially for labor inspection purposes.2. Medical Insurance Claims:o Handle medical claims preparation for Senior Management employees.o Follow up with the claims team and maintain records of all claims submitted, settled, and pending.3. Attendance & Leave Management:o Monitor attendance, manage leave rotation, and coordinate daily requirements of employees who are working at the Founder’s residence.4. Maintenance & Utility Management:o Monitor and coordinate maintenance works for management properties.o Handle utility bill payments and related follow-ups.5. Admin & PRO Coordination:o Assist in follow-ups related to PRO activitieso Support in administrative functions as needed on a daily basis.6. Personal Assistance: Handle personal and confidential tasks delegated by the HR Manager related to the Founders.7. Insurance Support:o Assist in managing insurance-related matters for office and warehouse properties.

Admin Officer / Admin Assistant

TXP Technology x People

Data Retention Manager - 6-Month Contract (Inside IR35) Location: 2 days per week on-site in either Birmingham or SheffieldContract Type: 6-month contractIR35 Status: Inside IR35 We are seeking a highly skilled Data Retention Manager to join a leading UK bank on a 6-month contract. This role is integral to ensuring that the complete lifecycle of records - from creation and storage through to timely disposition - complies with all relevant legal, regulatory, and business retention requirements across the UK bank. Key Responsibilities: <ul> <li> Ensure data retention controls are effectively designed, implemented, and operating to mitigate data and compliance risks. </li><li> Lead the UK Data Retention Governance Forum, driving alignment and oversight across business areas. </li><li> Represent UK business data retention interests across broader data management and governance forums. </li><li> Monitor and report on key data quality metrics and data storage control indicators, identifying areas for improvement. </li><li> Support the development and execution of data retention strategies and policies, ensuring adherence to regulatory and operational standards. </li><li> Collaborate with Legal, Compliance, Risk, and IT teams to ensure consistent application of data retention requirements across the enterprise. </li></ul> Skills & Experience: <ul> <li> Proven experience in data retention, records management, or data governance within a banking or financial services organisation. </li><li> Strong understanding of data lifecycle management, regulatory retention schedules, and data risk controls. </li><li> Familiarity with UK and global banking regulations related to data management and privacy (e.g., GDPR, FCA requirements). </li><li> Excellent stakeholder management and governance skills, with experience leading forums or working groups. </li><li> Strong analytical mindset with the ability to interpret metrics and identify control weaknesses or trends. </li></ul> Contract Details: <ul> <li> Duration: 6 months </li><li> Engagement: Inside IR35 </li><li> Hybrid Working: 2 days per week on-site (Birmingham or Sheffield) </li></ul> This is an exciting opportunity to play a key role in shaping and strengthening the bank's data retention governance framework, ensuring regulatory compliance and effective risk management across the UK business.

Data Retention Manager

Aldelia

Joining date: To be discussed (depends on notice period and visa process)Work schedule: Mon to Fri, regular working hours as per UAE LawStatus: Permanent directly with the client, residentSeeking for Information Management professional who has broader experience than just projects document control. He must understand the challenges related to Records Management and Information Management within the organisation.Experience and ability to carry out the following tasks is required:<ul><li>He/she will be involved in guiding the organisation through IM strategy, design, implementation, and business process optimisation, with a focus on leveraging AI and data governance.</li><li>Must ensure compliance with IM policies and procedures, raise awareness on Document and Records Management, and promote best practices.</li><li>Participate in setting and delivering enterprise-wide strategies and frameworks for managing electronic and physical information, ensuring alignment with core business activities and regulatory compliance.</li><li>Must maintain, archive, and dispose of records using AI-driven solutions to enhance efficiency and accuracy.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree.</li><li>Certifications required - Certified Information Management Professional (CIMP), Certified Records Manager (CRM), Certified Data Management Professional (CDMP).</li><li>Over 10 years of Information Management experience in a similar-sized organisation</li><li>Certified Data Management Professional (CDMP) is a high advantage.</li><li>Proven experience in user adoption and change management.</li><li>Expertise in defining and managing information and data governance.</li><li>Experience in migrating Electronic Document Management Systems (EDMS) solutions preferably SharePoint and/or Opentext.</li><li>Extensive experience with document and information management systems.</li><li>Strong understanding of process design, mapping, and implementation.</li><li>Good understanding of enterprise risk management and internal controls.</li><li>Exceptionally effective communication skills, with the ability to communicate at all levels within the organisation. English fluency is required.</li><li>Knowledge of Information Management processes, tools, and the latest IM standards and practices.</li><li>Exceptional knowledge of EDMS, especially Livelink, OpenText, and Microsoft Office apps.</li><li>Valid United Arab Emirates (UAE) Driving License or license in home country</li></ul>Job Types: Full-time, Permanent

Senior Information Management Specialist

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