records specialist

Los Alamos County

<p></p><div><div><div><b>CLASSIFICATION: Non-Exempt</b><br>
<b>DEPARTMENT/DIVISION: Police</b><br>
<b>SUPERVISOR: Management Analyst</b><br>
<br>
<b>Salary ranges are: Records Specialist 1 - $25.05 to $40.79/hr</b><br>
<b>Records Specialist 2 - $26.30 to $42.83/hr.
</b><br>
<b>Records Specialist 3 - $27.61 to $44.97/hr.</b><br>
<b>Position Summary:</b><br>
Under general supervision of the Management Analyst, performs a variety of administrative and operational support duties for the Police Department. Maintains confidentiality of all privileged information.<br>
<br>
<b>Minimum Qualifications:</b><br>
<ul><li>High School Diploma or GED.</li><li>One year administrative or secretarial experience.</li><li>Must possess or have ability to obtain within forty-five days of employment and must maintain a valid New Mexico Notary Public Certificate.</li><li>Must successfully complete a thorough background investigation and fingerprint background check.</li></ul><br>
<b>
Additional Minimum Qualifications for Records Specialist 2:</b><br>
<ul><li>Two additional years of experience in records management.</li></ul><br>
<b>
Additional Minimum Qualifications for Records Specialist 3:</b><br>
<ul><li>Two additional years of experience in records management.</li></ul><br>
<b>
Preferred Qualifications:</b><br>
<ul><li>Valid New Mexico driver&rsquo;s license.</li></ul><br>
<b>
Preferred Qualifications for Records Specialist 2:</b><br>
<ul><li>Associate&rsquo;s degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.</li><li>Experience working for municipal government in records and information management and information governance.</li><li>Experience with the New Mexico IPRA, Public Records Act, FOIA and other records or information management regulatory requirements mandated by law.</li><li>Paralegal or other legal certification.</li><li>Project management experience.</li><li>Valid New Mexico driver&rsquo;s license.</li></ul><br>
<b>
Preferred Qualifications for Records Specialist 3:</b><br>
<ul><li>Bachelor&rsquo;s Degree or advanced degree from an accredited college or university in Library Science, Business Administration, Computer Science or another related field.</li><li>ARMA Information Governance Certification.</li><li>ARMA Essentials of Records &amp; Information Management Certificate (RIM).</li><li>Paralegal or other legal certification.</li><li>Project Management Professional (PMP) certification.</li><li>Information Technology Infrastructure Library (ITIL) certification.</li><li>ARMA Professional Leadership certification.</li></ul></div><p></p><p><b>
Code : </b>26071-1</p><p><b>
Type : </b>INTERNAL &amp; EXTERNAL</p><p><b>
Posting Start : </b>12/18/2025</p><p><b>
Posting End : </b>01/23/2026</p><p>
Salary: $27.61-$44.97</p></div></div><p></p>

RECORDS SPECIALIST 1, 2 OR 3

Crow Wing County

<div><div><div><h2 class="jobSectionHeader"><b>Position Objective</b></h2></div>
<div><p>Make a difference in Crow Wing County by joining a dynamic team that delivers excellence!<br>
<br>
This position provides support services to the investigators, officers, correctional officers, dispatchers and administration of the Crow Wing County Sheriff's Office by working with the Records Supervisor to insure the continuous and effective operation of the Records Unit. The position requires the knowledge, use and application of specialized systems, procedures, statutes and regulations relating to law enforcement in Minnesota. Assignments within the unit may vary at times but each member of the unit is expected to maintain their knowledge and ability to perform all of the essential duties at any given time.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Duties &amp; Responsibilities</b></h2></div>
<p></p><div><ul><li>Transcribe reports and statements for officers and administration.</li><li>
Prepare case files for prosecution in a timely manner, and in accordance with state statutes. This involves identifying degree of criminal charge and applicable deadlines, preparing appropriate forms, ensuring all necessary documents are present and accurately completed.</li><li>
Create and maintain accurate files in the Records Unit through: proper classification of data in accordance with CJRS (Criminal Justice Reporting System), and the Crow Wing County Sheriff's Office Policies and Procedures; accurate entry of data into State and internal systems; accurate scanning of completed case files.</li><li>
Review, code and submit all Initial Case Reports into NIBRS per state and federal mandates.</li><li>
Know and understand the application processes related to Permit to Carry and Permit to Purchase and maintain an understanding of all systems related to the approval and issuance reporting.</li><li>
Participate in the on-going maintenance of all Permit to Carry applications by accessing and reviewing the annual criminal history checks.</li><li>
Receive and process records requests from the public, insurance companies, other law enforcement personnel, Guardian Ad Litem, Crime Victim Ombudsman, and other agencies, processing and responding to the requests in a timely manner, in accordance with MN data practices laws.</li><li>
Process various types of media, accurately recording information in the case file; retrieving such data as needed and disseminating copies in accordance with data practices.</li><li>
Participate in the dangerous dog or potentially dangerous dog registration process and procedures.</li><li>
Process all traffic citations, verifying court dates, driver's record, vehicle registration and accuracy of State Statute; make all necessary copies and disseminate for data entry, filing, court and prosecuting attorney.</li><li>
Know and understand the reporting requirements of the MN Predatory Offender Registration (POR) program.</li><li>
Assist in implementing and maintaining internal processes related to the tracking of all POR paperwork; to insure compliance with all state requirements.</li><li>
Know and understand the receipting procedures for the office; receipt all monies accurately.</li><li>
Perform all duties of the Administrative Associate assigned to the front desk when needed.</li><li>
Train new employees as directed.</li><li>
Maintain confidentiality requirements of the Crow Wing County Sheriff s Office in accordance with MN Data Practices and office policies and procedures.</li><li>
Adhere to all Crow Wing County Sheriff's Office Policies and Procedures.</li><li>
Performs other related functions as assigned or apparent, including responding to an emergency event.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><ul><li>High School Diploma or Equivalent</li><li>
Formal prep of less than one year such as a certificate program in related field or equivalent knowledge gained from experience and/or education.</li><li>
Three or more years of work experience of a similar nature and scope of responsibility</li><li>
Intermediate proficiency with Microsoft programs</li><li>
Accurate keyboarding skills of 50 words per minute (test required at time of application).</li></ul><b>
SPECIAL REQUIREMENTS:</b><ul><li>
Satisfactory completion of Department of Public Safety background examination.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Desirable Qualifications</b></h2></div>
<p></p><div><ul><li>Prior experience working with criminal data records</li><li>
Extensive transcription experience</li><li>
General Database experience</li><li>
Understanding of a records management and ability to properly classify and enter data into the various systems and commit documents to a computerized repository using exemplary quality control guidelines in data integrity.</li><li>
Ability to properly enter data and accurately file reports and retrieve and print copies of reports for release to the public and other criminal justice agencies based upon Minnesota Data Practices guidelines.</li><li>
Knowledge of the National Crime Information Codes (NCIC), Minnesota Criminal Justice Reporting System (MNCIS), and the National Incident Based Reporting System (NIBRS).</li><li>
Ability to communicate professionally and effectively orally and in writing.</li><li>
Ability to work well with others and to create a cooperative atmosphere that fosters good team relations and maximum productivity.</li><li>
Ability to create and execute documents.</li><li>
Ability to read and process various legal documents.</li><li>
Ability to prioritize work assigned for optimum efficiency.</li><li>
Ability to take assignments and direction from multiple individuals.</li><li>
Willingness to accept responsibility, take initiative, and work independently or as part of a team to accomplish the goals assigned.</li><li>
Good working knowledge of criminal law to the extent necessary to perform daily tasks.</li><li>
Knowledge of office procedures and job assignments within the office.</li><li>
Good working knowledge of all internal and external databases.</li><li>
Strong organizational skills.</li><li>
Good working knowledge of MN BCA requirements in completing criminal history requests.</li><li>
Ability to handle irate people and control situations while being courteous and professional</li></ul></div></div></div><p></p>

Records Specialist

City of Boise, ID

<div><div><div><h2 class="jobSectionHeader"><b>Summary Statement</b></h2></div>
<p></p><div><p>Join the Boise Police Department as a <b>Records Specialist Lead</b> and take the lead in supporting critical police operations. In this key role, you&rsquo;ll oversee and perform a variety of administrative and records management tasks that ensure accurate, timely support for officers, detectives, staff, and leadership. You&rsquo;ll provide guidance and mentorship to team members, promote continuous development, and help maintain the integrity of vital departmental records.</p><p>
The ideal candidate is a strong leader with a focus on team development, attention to detail, and a commitment to excellence in service. This position requires flexibility and dedication, working a rotating schedule that includes <b>nights, weekends, and holidays</b> to support 24/7 operations.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members&rsquo; input, providing feedback and resolving any issues or conflicts.</li><li>
Processes police records according to records management regulations, policies and procedures. Reads and interprets crime reports to classify the events into the records management system. Reviews crime information to determine which policies are relevant or apply, who has jurisdiction and existing related statutes. Maintains security, privacy and confidentiality of police records. Determines which police records can be released and to whom according to records policies and procedures.</li><li>
Classifies and updates police report data, ensuring documents are electronically transferred appropriately. Exports crime data and provides mandated reports to the appropriate reporting agencies.</li><li>
Provides administrative and technical support to internal police staff to research people, places and vehicles as needed. Assists the public in obtaining police services. Responds to a variety of inquiries concerning police information.</li><li>
Develops and maintains training materials and mentors employees. Coordinates training schedules. Reviews the work of others for quality and accuracy. Participates in interviews and contributes to hiring decisions. Communicates with management about employee training, job performance and work quality. Provides topics, materials and assistance for monthly meetings. Packages case reports for delivery to the Prosecutor's Office. Ensures all agencies involved have appropriate paperwork about relevant cases.</li><li>
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements</b></h2></div>
<div><p><b>Required Knowledge, Experience, And Training</b></p><ul><li>
High school diploma or equivalent <b>and</b> six years of progressively responsible experience in a law enforcement environment including extensive use of software systems, records management, <b>or</b> an equivalent combination of education and/or experience.</li></ul><b>
Knowledge of:</b><ul><li>
Record management practices, principles and methods</li><li>
Public records laws</li><li>
The criminal justice process</li><li>
Supervisory practices and procedures</li><li>
General office policies and procedures</li><li>
Computer usage including related software</li></ul><b>
Ability to:</b><ul><li>
Lead and train staff</li><li>
Demonstrate strong attention to detail</li><li>
Communicate effectively in the English Language at a level necessary for efficient job performance</li><li>
Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation</li></ul><br>
<b>
Preferred Knowledge, Experience, And Training</b><ul><li>
National Crime Information Center (NCIC) certification and teletype familiarity.</li><li>
Knowledge of the National Incident-Based Reporting System and guidelines.</li></ul><br>
<b>
Special Requirements</b><br>
<b>Applicants must be able to pass:</b><br>
<ul><li>
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation</li><li>
Boise Police Department Criminal Justice Information System Background Check (BPD CJIS)</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Working Conditions</b></h2></div>
<div><p>The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
<b>Physical Efforts</b><br>
While performing the duties of this job the employee is occasionally lifting/carrying up to 50 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision. Employees will sit, stand and walk.<br>
<br>
<b>Working Environment</b><br>
The work environment will include inside conditions.</p></div></div></div>

Records Specialist Lead

Orange County, FL

<p></p><div><div><div><div><div><div><b>Job ID</b></div><div>38815</div>
</div><div><p><b>Location</b></p><p>
County Comptroller</p>
</div></div><div><div><div><b>Full/Part Time</b></div><div>Full-Time</div>
</div><div><div><b>Regular/Temporary</b></div><div>Regular</div></div></div></div></div><div></div><div><div><div><div><b>
</b></div><div></div>
</div></div></div><div><div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
<div>
<div><div><p>Are you a detail-oriented individual with the passion for precision? Join our Official Records Department and play a vital role in creating and maintaining the accuracy and integrity of crucial government documents and land records.</p><p>
We are currently seeking a highly organized data entry professional to join the Official Records Department. The selected candidate will be responsible for accurate and efficient data entry tasks related to official documents and land records.</p><p><b>
Why you&rsquo;ll love this role:</b></p><p>
Meaningful impact &ndash; your work directly contributes to Florida&rsquo;s $3.8 trillion dollar real-estate market.</p><p>
Flexible hours and work from home opportunities.</p><p>
On the job training and professional growth.</p><p>
Medical and dental insurance, Florida Retirement System (FRS), paid holidays.</p><p><b>
Responsibilities:</b></p><p><b>
Data Entry</b></p><ul>
<li>Key official documents and land records with a minimum requirement of 6200 keystrokes per hour and 90% accuracy.</li>
<li>Testing will be scheduled at the time of the interview for selected applicants.</li></ul><p><b>
Customer Service</b></p><ul>
<li>Handle inquiries regarding Official Records fees and procedures.</li>
<li>Address specific queries related to documents for recording and land records.</li></ul><p><b>
Cashiering</b></p><ul>
<li>Tender sales, collect payments, and provide change.</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
<div>
<div><div><p>Must be able to key 6200 keystrokes per hour with 90% accuracy. Testing will scheduled at time of interview.</p><p>
Must successfully pass background investigation.</p><p>
Spanish speaking a plus.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Salary Information</b></h2>
<div>
<div><div><p>Starting Salary: $17.58 per hour.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Notes</b></h2>
<div>
<div><div><p>Must pass background check. Office is a non-tobacco use employer.</p></div></div></div></div></div></div></div></div>

Official Records Specialist

مستشفى دار الشفاء - Dar Alshefa Hospital

<div>
 <ul>
  <li>
   Create and maintain patient records, including electronic health records (EHR) and paper files.
  </li>
  <li>
   Ensure the accurate and complete documentation of patient information, including medical history, diagnoses, treatments, and test results.
  </li>
  <li>
   Accurately input and update patient information into electronic databases.
  </li>
  <li>
   Ensure proper coding and indexing of medical records for easy retrieval.
  </li>
  <li>
   Regularly review, update, and verify the accuracy of patient records.
  </li>
  <li>
   Ensure compliance with medical record retention policies and disposal procedures.
  </li>
  <li>
   Implement security measures to safeguard electronic and paper records.
  </li>
  <li>
   Retrieve patient records as needed for healthcare providers, staff, and authorized personnel.
  </li>
  <li>
   Ensure that records are accessible in a timely manner to support patient care and other healthcare functions.
  </li>
  <li>
   Process requests for medical records from patients, legal representatives, insurance companies, and other authorized parties.
  </li>
  <li>
   Verify the authenticity and authorization of record requests.
  </li>
  <li>
   Participate in periodic audits to assess the accuracy and completeness of medical records.
  </li>
  <li>
   Assist in addressing any discrepancies or deficiencies in documentation.
  </li>
  <li>
   Organize and file medical documents, reports, and correspondence in a systematic manner.
  </li>
  <li>
   Maintain the integrity of record filing systems.
  </li>
  <li>
   Proficiency in using EHR systems to manage and retrieve patient records.
  </li>
  <li>
   Ensure the security and integrity of electronic records.
  </li>
  <li>
   Generate reports on medical record activities, including tracking record volume and turnaround times.
  </li>
  <li>
   Provide regular updates to management on record management trends and issues.
  </li>
 </ul>
</div>


Medical Records Specialist

Savannah College of Art and Design

<div><p>As a procurement and vendor records specialist, you will manage the order and reconciliation process for at least one corporate credit card with monthly spending exceeding $ 100,000. To do so, you will place vendor orders online and by phone, make online credit card payments, update associated purchase orders for pricing and item changes, and communicate with the end user about any order issues or changes. Once charges have posted to the P-Card, you will reconcile the card using the appropriate accounting codes in MasterCard's SmartData System. When you receive the monthly statements, you will compile all associated invoices and documentation for each card electronically, summarize purchases in a spreadsheet for verification, and forward them to accounts payable.</p>
<p>
In this role, you will manage all vendors in Banner and SCAD&rsquo;s e-commerce system. You will verify the provided tax ID numbers with the IRS, make any necessary changes, and enter new information. You will then ensure that all information is exported successfully to e-commerce. Among other duties, you will complete credit card applications for all new vendors, including banking and credit reference information, and ensure that applications are promptly delivered to vendors. Each week, you will index all W-9s, W-8s, TIN-matching documents, voided checks, direct deposit certification forms, and other documents into Application Extender. You will also monitor the general purchasing email inbox to answer questions and inquiries from vendors and campus personnel.</p>
<p>
In this position, you will be cross-trained to manage the ordering and reconciliation process and assist other employees when they are out of the office. You will be trained to answer questions and help end users on both Concur and e-commerce. Responsibilities include accurately entering monthly utility bills and contract vendor invoices into the e-commerce/AP system. Additionally, you will ensure invoices are processed promptly, coded correctly, and compliant with internal policies. You will also add all required purchasing and accounts payable addresses for newly onboarded university hires.</p>
<p>
The ideal candidate demonstrates excellent communication, organizational, and problem- solving skills. They can successfully multitask on high- volume projects while maintaining careful attention to detail. The candidate works accurately and can clearly and concisely explain records. They also demonstrate effort, dependability, and a positive attitude toward the job.</p>
<p><b>
Minimum qualifications:</b></p>
<ul>
<li>At least one year of related experience and training, or the equivalent combination of education and experience</li>
</ul>
<p><b>Work hours:</b> The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.</p>
<p><b>
ADA tag:</b> To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.</p></div>
<br><div><p><b>Commitment to inclusion</b></p>
<p>
SCAD is committed to fostering a community of respect that is welcoming to all. The innovative spirit at SCAD enriches inclusion by empowering everyone to comfortably be one's authentic self. We are solutions-driven, collaboratively identifying and solving challenges to sustain a positively oriented environment. We understand when all perspectives are elevated, the university community is strengthened.</p>
<p><b>
Equal employment opportunity disclosure</b><b>
</b></p><p>SCAD provides equal employment opportunities to all employees and applicants, without regard to sex (including gender identity, sexual orientation and pregnancy), race, color, national origin, age, marital or parental status, disability, genetic information, religion, veteran status, or status in any group protected by applicable laws.</p>
<p><b>
Prohibition against sexual misconduct</b></p>
<p>
SCAD prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at <b>scad.edu/sexualmisconduct</b>.</p>
<p><b>
Clery Act security report
</b></p><p>SCAD is committed to assisting all members of the SCAD community in providing for their own safety and security.</p>
<p><b>
Questions?</b><br>
Contact scadhr@scad.edu.</p></div>

Procurement & Vendor Records Specialist

Wesley

As a service organization, Wesley selects employees who bring our mission to promise. When you become a member of the Wesley team, you contribute to the active lifestyle, high quality of care and other services we provide older adults at our award-winning communities or other residence. Our workforce is as diverse as our services, which include independent living, assisted living, Catered Living, memory care, skilled nursing, rehabilitation, hospice, home care and home health.
<br><br>
Our Total Rewards philosophy is a balanced approach that meets the needs of employees on their career journey whether they are just joining the workforce or nearing retirement. We evaluate our Total Rewards offerings annually to provide benefits employees would find meaningful. In addition to competitive wages and a commitment to pay equity, we offer the following benefits and other compensation:
<br><br>
<ul>
<li>Employees, and their families if elected, can participate in medical and vision insurance (full time and ACA eligible), dental (full time) and group life (employee only for full time, excludes part-time and on-call staff).</li>
<li>We offer a combined paid time off (PTO) policy which incorporates state paid sick leave with company paid time off at an accrual rate of 0.0607 per hour worked, equivalent to 120 hours of PTO at 2,080 hours worked in a year. We also offer 6 Paid Holidays (8 hours for full time and 6 hours for part time per event, excludes on-call staff) and 1 Personal Holiday of Choice per year (excludes on-call staff).</li>
<li>Retirement planning is encouraged through our 403(b) plan that includes a generous 100% company match on the first 4% of earnings an employee contributes. There is a 5-year vesting schedule on the company match, and minors are ineligible for the company match.</li>
<li>A food and beverage discount of 50% is available to all employees at any Wesley bistro. Employees are also eligible for On-Demand Pay with Dayforce Wallet. Minors need parental consent to access this benefit.</li>
<li>To assist employees with challenges outside of the workplace, Wesley offers an Employee Assistance Program (EAP), which is 100% company paid. Additionally, Wesley Community Foundation provides grants to qualifying employees as detailed in the plan summary.</li>
<li>Lastly, the efforts and contributions of our valued employees are celebrated in our best-in-class recognition and reward platform, Inspire. Points earned for various reasons may be redeemed for a variety of merchandise, gift cards, tickets, travel and other experiences selected by the employee.</li>
</ul>
This summary is intended to reflect the most reasonable and genuinely expected offering of benefits and other compensation for the posted job. The official website for all Wesley job postings is https://wesleychoice.org/careers/. Wesley is not responsible for content on third-party job boards. Salary ranges, benefits and other compensation are subject to change.
<br><br>
Enrich the lives of older adults through community, choice, and continuing care in the Medical Records Specialist role. The Medical Records Specialist is responsible for maintaining, organizing,and securing all resident health records in accordance with federal and Washington State regulations, facility policies, and professional standards. This position ensures that medical documentation is accurate, complete, and accessible to authorized personnel to support quality resident care, compliance, and survey readiness. Find your sense of belonging at Wesley!
<br><br>
You will provide continuing care through these responsibilities
<br><br>
Essential functions of this position include the following.
<br><br>
<ul>
<li>Maintain and protect the confidentiality of all resident medical records (electronic and paper) in compliance with HIPAA and facility policies.</li>
<li>Assemble, complete, review, and file resident health records, ensuring timely and accurate documentation of admissions, discharges, transfers, physician orders, and care plans.</li>
<li>In support of timely and accurate admissions and admissions documentation, meet with residents and/or their family members.</li>
<li>Audit charts regularly for completeness, accuracy, and compliance with federal (CMS),state (DOH), and facility requirements.</li>
<li>Maintain up-to-date resident census lists, face sheets, and other required documentation.</li>
<li>Reviews clinical documentation to verify accuracy of diagnostic and treatment codes; assist with ICD-10 coding and verification.</li>
<li>Manage requests for release of information (ROI), ensuring proper authorization before disclosure.</li>
<li>Support clinical and administrative staff in locating, retrieving, and filing medical record documentation.</li>
<li>Prepare records for annual surveys, audits, and quality assurance reviews.</li>
<li>Ensure accurate and timely record retention, archiving, and destruction in compliance with Washington State record retention laws and company policy.</li>
<li>Coordinate with IT or EHR vendor (if applicable) to resolve documentation or access issues.</li>
<li>Assist with staff education on documentation requirements, confidentiality practices, and use secure file transfer systems (in-house and third-party).</li>
<li>Serve as a backup for admissions review process in absence of Sr. Admissions Director.</li>
<li>Periodically, make planned visits to local discharge planners.</li>
<li>Perform other duties and special projects as assigned.</li>
</ul>
Our requirements and qualifications for success
<br><br>
<ul>
<li>High school diploma or equivalent required.</li>
<li>Minimum of one (1) year of experience in medical records or health information management, preferably in a skilled nursing or long-term care setting.</li>
<li>Working knowledge of electronic health record (EHR) systems (e.g., PointClickCare, MatrixCare, or similar).</li>
<li>Familiarity with CMS and Washington State Department of Health documentation and retention regulations preferred.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to maintain confidentiality and handle sensitive information appropriately.</li>
<li>Knowledge of medical terminology and charting requirements.</li>
<li>Proficiency with Microsoft O365 and basic data entry.</li>
<li>Effective communication and teamwork skills.</li>
<li>Completion of HIPAA and facility-specific confidentiality training required.</li>
</ul>
Physical, environmental, and mental requirements
<br><br>
<ul>
<li>Bending, stooping, walking, sitting, and standing throughout the business day.</li>
<li>Must be able to lift up to 25 pounds occasionally to handle record storage boxes.</li>
<li>The ability to remain calm during an emergency or unforeseen event.</li>
<li>Near and far vision.</li>
<li>Subject to frequent interruptions.</li>
<li>Giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate.</li>
</ul>
<b>Salary Range: $25.28 to $36.44 per hour:</b><br>


Medical Records Specialist | Skilled Nursing

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