records specialist

City of Lansing, Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Advertisement</b></h2></div>
<p></p><div><p>The City of Lansing is seeking a <b>Central Records Specialist</b> to join the Lansing Police Department (Central Records Division). The ideal candidate will possess skill in maintaining records/files, utilizing various programs, establish and maintain effective working relationships, and properly retain and dispense confidential information. This is a great opportunity for those seeking to use their knowledge and skill in customer-service. The City offers a competitive wage and benefit package including paid vacation, sick and holiday leave.</p><b><br>
SPECIAL REQUIREMENTS &amp; TRAINING:</b>
<br>
This position requires that the applicant placed be able to be bonded under the terms of the City's blanket bond. Therefore, applicants cannot have committed any dishonest acts, before or after placement in the position. Applicants must authorize the release of any information from appropriate agencies regarding the applicants' criminal history prior to being given referral consideration.<br>
<br>
<b>CANDIDATE(S) IS SUBJECT TO A COMPLETE BACKGROUND INVESTIGATION. </b>Completed Background Authorization Form must be uploaded/attached to application and resume.<br>
<br>
Ability to become a Michigan Notary Public upon hire.<br>
<br>
<b>IDEAL CANDIDATES WILL POSSESS THE FOLLOWING</b><b>:</b><br>
<ul><li>
Associates Degree in Technical, Administration, Business, Criminal Justice, or related field; <b>AND</b></li><li>
One (1) to three (3) years of experience in a customer service-related field.</li><li>
An equivalent combination of training and experience may be considered.</li></ul><br>
<b>
ESSENTIAL POSITION FUNCTIONS INLCUDE BUT ARE NOT LIMITED TO</b><b>:</b><br>
<ul><li>
Answers multi- line phone and answers inquiries on the phone and in person listening to what individuals need, and verbally provides information regarding general police matters.</li><li>
Processes firearm licensing applications, performs necessary backgrounds checks, administers required written test, issues appropriate license and collects associated fees.</li><li>
Arrest record checks for individuals, firearm applicants, governmental or criminal justice agencies, employers, and volunteer organizations, collects associated fees.</li><li>
Assist and act as a guide and resource with onboarding and training new police cadets, including training materials, organize training files, and conduct training exercises.</li><li>
Gathers requested information in accordance with Freedom of Information Act requests.</li><li>
Gathers information requested by Court or City Attorney for return of arrest records reports.</li><li>
Prepares written activity reports, taken from the daily activity summary report and compiles information regarding the number of firearm applicants, persons fingerprinted for licensing or employment, and the number of criminal fingerprints received.</li><li>
Completes electronic and hand-written transactions for money received in payment for traffic and police reports.</li><li>
Operates the RMS (Records Management System) entering and retrieving information.</li></ul><div><b><br>
FULL JOB DESCRIPTION AVAILABLE UPON REQUEST</b></div></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Application Special Instructions</b></h2></div>
<p></p><div><div><b>The following MUST be submitted with your application for further consideration.</b></div><ul><li><div><b>
Resume and cover letter</b></div></li><li><div><b>
Education verification (transcripts, certifications, degree, DD-214) </b><b><i>where applicable</i></b></div></li><li><div><b>
Background Authorization Form</b></div></li><li><div><b>
LPD FCRA Disclosure Form</b></div></li><li><div><b>
MAST Questionnaire Form</b></div></li></ul><div><b>
HAND DELIVERED APPLICATIONS WILL NOT BE ACCEPTED.</b></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>.</b></h2></div>
<p></p><div><div><b><i>The City of Lansing is an Equal Opportunity Employer and a Certified Veteran Friendly Employer.</i></b></div><div><br>
The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.</div><div><b><br>
See links below for our Anti-Retaliation and Anti-Religious Discrimination and Religious Accommodation Policies:</b></div><div>
https://content.civicplus.com/api/assets/6d1a5156-dc99-44d2-aa0f-704f562b9887?cache=1800</div><div>
https://content.civicplus.com/api/assets/0a11cd2e-db10-4829-aea2-9d71ef7d8b02?cache=1800</div></div></div></div><p></p>

Central Records Specialist 35

City of Chula Vista, CA

<div><div><div><div><div><b>Salary</b></div>
</div><div><div>$4,782.55 - $5,813.21 Monthly</div>
</div></div><div><div><div><b>Location
</b></div></div><div></div><div><div>Chula Vista, CA</div>
</div></div></div><div><div><div><div><b>Job Type</b></div>
</div><div><div>Permanent, Full-Time</div>
</div></div><div><div><div><b>Job Number</b></div>
</div><div><div>26013504</div>
</div></div></div><div><div><div><div><b>Department</b></div>
</div><div><div>Police - Administration Srvcs</div>
</div></div><div><div><div><b>Division</b></div>
</div><div><div>Police Support Services</div>
</div></div></div><div><div><div><div><b>Opening Date</b></div>
</div><div><div>04/10/2026</div>
</div></div><div><div><div><b>Closing Date</b></div>
</div><div><div>5/11/2026 5:00 PM Pacific</div></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>Description and Essential Functions</b></h2></div>
<p></p><div><div>To provide lead direction and perform office support work related to police records and similar law enforcement functions; to train and review the work of others; and perform related work.</div>
<div><b>
Distinguishing Characteristics</b></div><div>
This is the advanced-journey/lead level class in the Police Records Specialist series. Employees within this class are distinguished from the Police Records Specialist by the performance of the full range of duties as assigned including technical or functional supervision of assigned staff. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.</div><div>
</div><div><b>
Supervision Received and Exercised</b></div><div>
Receives direction from an assigned supervisor. Exercises technical and functional supervision over assigned staff.</div><div>
</div><div><b>
Essential Functions</b></div><div>
Functions may include, but are not limited to, the following: provide lead role performing office support work related to police records and similar law enforcement functions; lead, assign, train and review the work of assigned staff; train other support staff in performing office support work related to police records and similar law enforcement functions; staff the front counter at the Police Department and assists the public, law enforcement officers and others with relevant police business; provide information to visitors, outside agencies, and staff at the front counter that requires the use of judgment and the interpretation of policies, rules and procedures; receive non-emergency calls from the public; provide information on department, programs and policies and procedures; break, sort and organize citations and other police documents for the court; review documents for errors or omissions and refer to appropriate issuing officers for correction; maintain records and files of citations, warrants, arrest, crime cases and related police records; retrieve and make copies of accident, crime and arrest reports; respond to requests for copies of police reports in accordance with established Police Department, Federal, and State policies and procedures for processing and dissemination; code and tally data from police records and reports; prepare periodic statistical reports for management review; collect and account for fees charged for licensing, fingerprinting, releasing copies of reports, vehicle impound releases, vehicle repossessions releases, parking violations, Visa Letters, call tracking, subpoenas, etc.; provide clerical support for assigned special projects; ensure confidentiality of information is maintained according to applicable laws, rules, regulations and administrative orders; determine proper authority of callers and releases criminal record information to law enforcement and other government agencies; inspect motor vehicle to ensure compliance with mechanical and other citations and then sign to clear the citation; verify current registration and proof of ownership and release impounded vehicles; type correspondence, reports, forms and other police documents from drafts, notes, dictated tapes or brief instructions; proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation and spelling; retrieve and release results of laboratory analysis of blood and urine tests in accordance with law enforcement regulations; obtain fingerprints of registrants and non-criminal applicants for various purposes; scan and route documents and assist with maintenance of the Police Department's Laserfiche system; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related work as assigned.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><div>Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:</div><div></div><ul><li><div><br>
Two years of law enforcement office support experience which has included contact with the public and training equivalent to the completion of the twelfth grade.</div></li></ul><div><b>
Typing Certificate (Required at Time of Application)</b><br>
Certification of ability to type at a net rate of <b>35</b><b> net words per minute or higher and with 5 errors or less</b> is required at time of application. The typing certificate must be issued within one year prior to our receipt of your application and <b>must be attached to your application. </b>Applications received without a typing certificate will be immediately disqualified. Please note that self-certification using keyboard software and/or online typing certificates <b>will not </b><b>be accepted </b>(example: 85% accuracy or 30% error)<b>.</b><br>
<br>
Click <b>HERE</b> to obtain additional information regarding the typing certificate requirements and locations where you can obtain a typing certificate.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Knowledge, Skills and Abilities / Physical Demands and Working Conditions</b></h2></div>
<div><p><b>Knowledge, Skills and Abilities</b></p><div>
Knowledge of: Applicable laws, rules, regulations and administrative orders relating to the maintenance and release of police records; police dispatching codes and terminology; the general criminal justice system and its basic proceedings; office practices and procedures including filing and the operation of standard office equipment; correct English usage, including grammar, spelling and punctuation; basic record keeping principles and procedures; basic data processing principle applications; basic business arithmetic.</div><div>
Ability to: Oversee, coordinate and perform detailed clerical work accurately, including filing; organizing and maintaining office records and files; intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff; make accurate arithmetic calculations; use initiative and sound independent judgment within established guidelines; operate standard office equipment, including computer equipment; prioritize work and coordinate several activities; type at a speed of 35 net words per minute; obtain clear fingerprints; pass detailed background investigation; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.</div><div></div><div><b><br>
Physical Demands and Working Conditions</b></div><div>
On a continuous basis, sit at a desk and/or stand at a counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; lift or carry weight of 10 pounds or less.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><p><b>Recruitment No. </b><b>26013504</b><br>
To be considered, applicants must submit a completed City Application by 5:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail provided on the applicant's employment application.</p><div>
Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.<br>
</div><b>
Pre-Employment Background Investigation</b><br>
Unless already employed by the Chula Vista Police Department, successful candidates must undergo a thorough background investigation. There are certain types of conduct which are automatic grounds for disqualification. Please click <b>HERE</b> to review the &quot;Pre-Employment Disqualifying Criteria&quot; which identify some of the common areas of the background investigation process that may cause delay or prevent you from competing in the selection process.</div></div></div><p></p>

Senior Police Records Specialist

AppFolio

<div><p>AppFolio is more than a company. We're a community of dreamers, big thinkers, problem solvers, active listeners, and multipliers. At every opportunity, we set the pace while delivering innovation built to carry real estate into the future. One in which every experience feels effortless, yet meaningful. Where customers are empowered to take on any opportunity. We show up as one team, connected by our values to be a force for good. Because together, we have the power to create extraordinary outcomes for our customers, our communities, and ourselves.</p><p></p><p><br>
The Public Records Specialist I takes a lead role in reviewing data accuracy for criminal and civil court data displayed on AppFolio screening reports. Ideal candidates have a passion for data quality, an affinity for detail, possess a record of independent action and excellent judgment, and understands the importance and impact of working in a highly regulated environment.</p><p></p><p><b><br>
Your Impact</b></p><ul><li>
Review, analyze and filter public records with accuracy and efficiency.</li><li>
Maintain a criminal offense database and classify records.</li><li>
Verify public records through various channels (eg. web and direct calls to courthouses).</li><li>
Identify trends in the data and find solutions to improve procedures.</li><li>
Understand and comply with all relevant laws and regulations related to the background screening industry and AppFolio's screening business.</li><li>
Prioritize cases as necessary; effectively manage a full caseload and queue.</li><li>
Ensure all timelines and compliance requirements are met for every case.</li><li>
Develop and build relationships with partners and vendors.</li><li>
Liaise closely with team members (both direct and wider) to build strong internal relationships and broaden the knowledge base.</li><li>
Additional public record projects and tasks as required.</li></ul><p></p><p><b><br>
Qualifications</b></p><ul><li>
2+ years of related experience including research and data integrity</li><li>
Criminal court, police department or probation department experience highly desired</li><li>
Excellent written and verbal communication skills; a meticulous eye for detail; strong proofreading skills</li><li>
Ability to work with flexibility and agility in a fast-paced environment while keeping a positive and curious attitude</li><li>
Ability to work in a highly regulated environment and to maintain compliance</li><li>
Proven ability to handle multiple concurrent projects and complete tasks in a timely manner with precision, using independent judgment to accomplish goals</li><li>
Ability to follow through on tasks until completed</li></ul><p></p><p><b><br>
Must Have</b></p><ul><li>
Proficiency in Word, Excel, Adobe, cloud-based tools required; experience with Salesforce a plus</li><li>
BA/BS degree or relevant equivalent work experience required</li></ul><p></p><p><b><br>
Nice to Have</b></p><ul><li>
Education in Criminal Justice preferred</li></ul><p></p><p><b><br>
Location</b></p><p>
Find out more about our locations by visiting our site.</p><p></p><p><b><br>
Compensation &amp; Benefits</b></p><p>
The hourly wage that we reasonable expect to pay for this role is $23.50 - $28.80 per hour.</p><p>
The actual hourly wage for this role will be determined by various factors, including, but not limited to, the candidate's skills, education, experience, etc.</p><p>
Please note that hourly wage is one important aspect of a compelling Total Rewards package. The hourly wage range indicated here does not include any additional benefits or bonuses that you may be eligible for based on your role and/or employment type.</p><p>
Regular full-time employees are eligible for benefits - see here.</p><p></p><p><br>
#LI-OH1</p></div>

Public Records Specialist I

Lake Superior College

<p><b>Overview</b><br/>This position exists to support the processing and customer service functions of the Records Department at Lake Superior College and ensures the timely, accurate and secure recording of confidential data of Records information. Processing responsibilities include but are not limited to the following: applications for admission, credit and non-credit registrations, contracted courses, college in the schools (CITS) registrations, post-secondary enrollment option applications (PSEO). Customer service functions include: communicating with students regarding Admissions/Records related issues in person, via telephone and email, and serving as a resource for colleagues on Records related policies and procedures. Additional responsibilities including assisting with departmental and campus committees and events.</p><p><b>Minimum Qualifications:</b></p><ul><li>Strong attention to detail sufficient to create and maintain accurate records, and the ability to independently organize, prioritize one&rsquo;s work, and meet deadlines across multiple projects and assignments.</li><li>Knowledge of program procedures sufficient to prepare correspondence, reports, and informational packets; knowledge of general office equipment and procedures such as basic math, typing, data entry, and related functions; and strong keyboarding and computer skills (email, word processing, web pages, PowerPoint, spreadsheets, databases) sufficient to disseminate information and communicate with students and the general public.</li><li>Knowledge of business English, spelling, grammar, and typing sufficient to type and edit a variety of written documents, and the ability to understand and apply oral and written instructions.</li><li>Ability to communicate effectively and professionally with students and prospective students, both orally and in writing.</li><li>Ability to manage competing demands in a fast‑paced, high‑volume work environment.</li><li>Ability to train others in technical and human relations skills.</li><li>Ability to maintain the confidentiality of student information in order to comply with applicable laws, rules, policies, and procedures.</li></ul><p><b>Preferred Qualifications </b></p><ul><li>Knowledge of Minnesota State programs, policies and procedures sufficient to answer questions for future LSC students.</li><li>Knowledge/experience with student information systems such as the Integrated Student Record System (ISRS).</li><li>Demonstrate ability to work successfully with persons from diverse backgrounds, and commitment to diversity and inclusion initiative.</li></ul><p><b>How to Apply </b></p><p>To be considered for this position you must apply in workday: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/Duluth/Office---Admin-Specialist-Int---Records-Specialist_JR0000004594</p><p><b>About Minnesota State </b></p><p>Lake Superior College is an Equal Opportunity employer and educator deeply committed to fostering the principles of diversity, equity, and inclusion. We unequivocally prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.</p><p>As an affirmative action employer, we proactively seek to cultivate a diverse and talented workforce. We sincerely encourage applications from individuals of all backgrounds, including women, racial and ethnic historically underrepresented groups, persons with disabilities, and individuals with protected veteran status. Our commitment to affirmative action is integral to creating a workplace that values and leverages the unique perspectives and contributions of every employee. LSC actively seeks to attract and retain a diverse faculty and staff who represent the richness of our institution and the broader community we serve by fostering their development and recognizing their contributions. We are dedicated to creating an inclusive culture where all individuals feel valued, respected, and empowered.</p><p>Pay: $20.76 - $27.53 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

OAS - I, Records Specialist

Nursingcorps

<p>NCI - Nursing Corps, a nationwide leader in workplace medical services, is looking to add a Data Entry and Records Specialist. The Data Entry and Records Specialist is responsible for the accurate entry and reporting of confidential information as well as the scanning and filing and overall management of relevant data. Must be professional and detail-oriented. A motivated team player with good communication skills will excel and enjoy this unique position.</p><p>Strong Microsoft Office skills are required. Associate or bachelor&rsquo;s degree is preferred, but commensurate work experience is accepted.</p><p>Drug test and background check required.</p><p>Essential Duties and Responsibilities include but are not limited to the following:</p><p>Input, cross-reference, and retrieve data from multiple internal and external sources.</p><ul><li>Provide administrative support by assisting in the organization of paperwork, external reports and logs into digital records.</li><li>Proper gathering, processing, and filing of documentation services quickly and accurately.</li><li>Able to communicate professionally via telephonic and electronic methods with company clients, donors and staff.</li><li>Maintain confidentiality and safeguard records.</li><li>Growth into additional roles / responsibilities</li></ul><p>Call / Text 740.632.9324 if interested.</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>How many years experience do you have with Microsoft Office?</li></ul><p>Education:</p><ul><li>Associate (Preferred)</li></ul><p>Work Location: In person</p>

Data Entry and Records Specialist

City of Manchester, NH

<div><p><b>POLICE RECORDS SPECIALIST I - 9170</b></p>
<p><b>GRADE - 105</b></p>
<p><b>PAY RANGE - $21.65 - $30.87/hr - plus a comprehensive benefits package</b></p>
<p><b>GENERAL STATEMENT OF DUTIES:</b></p>
<p>Maintains all records generated by Police personnel for both public and official Police use; performs directly related work as required.</p>
<p><b>DISTINGUISHING FEATURES OF THE CLASS:</b></p>
<p>The principal function of an employee in this class is to electronically archive and retrieve records and provide requested information to the public and Police Officers. The work is performed under the supervision and direction of an assigned command officer but some leeway is granted for exercise of independent judgement and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other City employees, representatives of other law enforcement jurisdictions, court officials, and the public. The principal duties of this class are performed in a general office environment.</p>
<p><b>EXAMPLES OF ESSENTIAL WORK:</b></p>
<ul><li>Enters I/O, arrest, citation, and accident reports;</li>
<li>Types and electronically archives incident offense reports, subpoenas, arrests, accidents, citations, tow in/drive reports, and related matters according to prescribed procedures and guidelines;</li>
<li>Prepares arrest packets and enters dispositions for court;</li>
<li>Enters subpoenas;</li>
<li>Enters bail conditions;</li>
<li>Enters arrest warrants;</li>
<li>Ensures the completeness and accuracy of all materials to be archived;</li>
<li>Maintains reports on archiving and creates separate files as necessary;</li>
<li>Greets visitors to the Department and provides requested file information or general information regarding Departmental policies and procedures;</li>
<li>Answers the telephone, providing information to members of the public as requested, including transferring callers to other Public Safety personnel or referring them to other City Departments or outside agencies as required;</li>
<li>Advises the public in the filling out of various forms as required for access to related Police records;</li>
<li>Retrieves reports, redacts as necessary, makes copies, and distributes to requesting members of the public;</li>
<li>Retrieves reports for Police personnel;</li>
<li>Performs record checks for members of the public, business organizations, Police Officers, probation officers, State and Federal law enforcement officials, and others, including checking proper identification of the individual to confirm the validity of the search;</li>
<li>Stores all incoming Police reports prior to scanning into the archives system;</li>
<li>Provides guidance and demonstrations to new employees in similar positions;</li>
<li>Keeps supervisors informed of work progress, issues, and potential solutions;</li>
<li>Attends meetings and training to stay current on relevant practices and developments;</li>
<li>Responds to citizen inquiries courteously and promptly;</li>
<li>Coordinates regularly with others to enhance interdepartmental efficiency; and</li>
<li>Performs additional duties as required by the classification.</li>
</ul>
<p><b>REQUIRED KNOWLEDGE SKILLS AND ABILITIES:</b></p>
<ul><li>Thorough knowledge of modern office procedures, practices, and methods;</li>
<li>Thorough knowledge of data entry;</li>
<li>Thorough knowledge of data entry and data processing operations;</li>
<li>Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;</li>
<li>Ability to understand and follow oral and/or written policies, procedures, and instructions;</li>
<li>Ability to prepare and present accurate and reliable reports containing findings and recommendations;</li>
<li>Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;</li>
<li>Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;</li>
<li>Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;</li>
<li>Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;</li>
<li>Integrity, ingenuity, and inventiveness in the performance of assigned tasks.</li>
</ul>
<p><b>ACCEPTABLE EXPERIENCE AND TRAINING:</b></p>
<ul><li>Graduation from High School or possession of a GED; and</li>
<li>Zero to two years of experience in general office operations; or</li>
<li>Any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.</li>
</ul>
<p><b>REQUIRED SPECIAL QUALIFICATIONS:</b></p>
<ul><li>Ability to pass a background check.</li>
</ul>
<p><b>ESSENTIAL PHYSICAL ABILITIES:</b></p>
<ul><li>Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;</li>
<li>Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of materials in electronic or hardcopy formats;</li>
<li>Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer, telephone, and related equipment;</li>
<li>Sufficient strength and endurance, with or without reasonable accommodation to lift, carry and move objects, through a full range of motion, up to 10 pounds occasionally, 5 pounds frequently and 2 pounds consistently;</li>
<li>Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function within the general office environment.</li></ul></div>

POLICE RECORDS SPECIALIST I - POLICE

City of Woodstock, GA

<div><p>This position is responsible for the day-to-day handling of open records. This position performs a variety of clerical and administrative work in support of law enforcement activities; operates the Georgia Crime Information Center (GCIC) data information system.</p><br>
<p></p>
<p><b>
Job Responsibilities:</b></p>
<ul><li>
Provides support in the coordination of police records with the Police Department, and other levels of the criminal justice administration system.</li><li>
Records and files citations; and maintains report files.</li><li>
Writes up arrest jackets.</li><li>
Prepares correspondence and maintains records.</li><li>
Receives, logs, and indexes incoming filings, citations, and complaints.</li><li>
Responds to counter, telephone and written inquiries.</li><li>
Assists in the receipting, depositing and accounting of monies for fines, forfeitures and other receipts; counts, confirms, and prepares cash for deposit.</li><li>
Receives requests from officers for special or specific information; follows up with appropriate information; and relays that information back to the officer.</li><li>
Provides information to officers in the field.</li><li>
Provides a variety of police related information to the public and governmental agencies.</li><li>
Receives incoming calls; determines the nature and urgency of calls; and coordinates appropriate response.</li><li>
Is the departmental back-up to the Terminal Agency Coordinator (TAC)</li><li>
Enters a wide variety of data into the computer; generates a variety of law enforcement management system reports; operates the Georgia Crime Information Center (GCIC) data information system; and may operate the National Crime Information Center (NCIC} criminal data information system.</li><li>
Assists in scheduling appointments, meetings, making reservations, and arranging a variety of conferences and meetings.</li><li>
Assists in the preparation of a variety of reports and records.</li><li>
Reviews and ensures accuracy of CJIS system entries and validates accuracy of all driver and criminal history checks.</li><li>
Interacts with other agencies, serving as liaison with the Georgia Crime Information Center.</li><li>
Assists in maintaining the departmental GCIC/NCIC services training program and prepares audit documentation for GCIC and NCIC.</li><li>
Maintains records of GCIC/NCIC certification/recertification.</li><li>
Performs record keeping and validates records such as wanted persons, stolen vehicles, stolen guns, stolen articles, or missing person records.</li><li>
Monitors Just FOIA for open records requests.</li><li>
Processes and assigns open records requests from the general public, other agencies, and the private sector, etc.</li><li>
Performs other duties as assigned.</li></ul><p><b>
Education and Experience:</b></p>
<p>
Requires a High School diploma or equivalent, preferably supplemented with two years of college in law enforcement, criminal justice, or paralegal studies; two (2) years of related work experience; or equivalent combination of education and experience.</p><br>
<p></p>
<p><b>
Licenses or Certifications:</b></p>
<p>
Requires a valid State of Georgia driver's license and a satisfactory motor vehicle record (MVR). Requires a valid Notary Public Commission from the State of Georgia (or be able to attain one once hired) and a Georgia Crime Information Center (GCIC) certification. A National Crime Information Center (NCIC) entry-level certification is preferred.</p><br>
<p></p>
<p><b>
Special Requirements:</b></p>
<p>
Must be 18 years or older at the time of employment; pass a background check and have no felony convictions or disqualifying criminal histories within the past seven years; and must be able to read and write English. Bilingual capabilities preferred.</p><br>
<p></p>
<p><b>
Knowledge, Skills, and Abilities:</b></p>
<ul><li>
Knowledge of modern law enforcement principles, procedures, techniques, and equipment.</li><li>
Some skill in the operation of most of the tools and equipment listed. Skill in communicating, both verbally and in writing.</li><li>
Skill in working with computers and MS Office, including Word. Skill in providing customer service.</li><li>
Ability to learn the applicable laws, ordinances, and department rules and regulations.</li><li>
Ability to establish and maintain effective working relationships with co-workers and supervisors.</li><li>
Ability to follow verbal and written instructions.
</li><li>Ability to learn the City's geography.</li><li>
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.</li><li>
Ability to multitask in a demanding work environment.</li></ul><br>
<p></p>
<p><b>
Physical Demands:</b></p>
<p>
The work is light work and requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects. Additionally, the following physical abilities are required: balancing, climbing, crouching, feeling, manual dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.</p><br>
<p></p>
<p><b>
Work Environment:</b></p>
<p>
The noise level in the work environment is usually quiet to moderately noisy. Work requires being available for assigned shifts including evenings and weekends as well as for on-call status when scheduled.</p><br>
<p></p>
<p><b>
Disclaimer:</b></p>
<p>
E-Verify: In accordance with state and federal law, this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee&rsquo;s Form I-9 to confirm work authorization. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify&rsquo;s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services&rsquo; (USCIS) photograph.</p><p><br>
Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on Form I-9.</p><br>
<p></p>
<p>
IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.</p><p><br>
The City of Woodstock provides a competitive benefits and compensation package to eligible employees, including paid time off, health, dental, vision, and employer-paid long-term disability as well as life insurance; an employer-paid pension plan and 457 tax-deferred savings plan with employer match; and a discounted gym membership.</p><br>
<p></p>
<p><b>
Starting Base Pay Rate:</b> $22.29/hour, dependent on experience and qualification</p><br>
<p></p>
<p>
 For more information on the City of Woodstock, please visit www.woodstockga.gov.</p></div>

Records Specialist/Open Records

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