records specialist

State of Florida

<div>Requisition No: 864983
Agency: Agency for Health Care Administration
Working Title: 68026227 - RECORDS SPECIALIST
 Pay Plan: Career Service
Position Number: 68026227
Salary: $1,336.92 Biweekly
Posting Closing Date: 11/20/2025
Total Compensation Estimator Tool

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives. 


Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis&rsquo; vision for Florida&rsquo;s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. 


Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first. 


TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions. 


COST-EFFECTIVE

Leveraging Florida&rsquo;s buying power in delivering high quality care at the lowest cost to taxpayers. 


POSITION OVERVIEW:

The Agency for Health Care Administration seeks to hire a Records Specialist who is dependable, flexible, and can thrive in a work setting that requires attention to detail and managing concurrent time-sensitive tasks. 

The position's hours are in-office Monday - Friday from 8:00 a.m.- 5:00 p.m. 

Adjustments to the hours may be made to accommodate an employee upon request. 

WHAT YOU WILL DO:

This position functions as a member of a cooperative team responsible for the regulation of health care providers and facilities assigned to the Laboratory and In-Home Services Unit.
The primary duties include performing complex administrative work assisting Health Administration Services Manager and staff and providing technical and consultative assistance pertaining to the state licensure and/or federal certification of assigned programs, and for the coordination of activities between the work unit, other areas of the Agency, and the Centers for Medicare and Medicaid Services. 

The individual:
<ul><li>Enters and retrieves licensure/certification, payment, inspection, and other general facility information, runs data entry quality assurance reports, and corrects data entry errors as required.</li></ul>
<ul><li>Provides information and technical assistance to providers regarding the regulatory process for initial, renewal, change of ownership, and general change of information applications.</li></ul>
<ul><li>Responds timely to all communication, including emails and phone calls relating to licensure and/or Medicare certification for the assigned areas of responsibility.</li></ul>
<ul><li>Works with other team members, information technology, and other support areas of the Agency regarding the utilization and maintenance of computer systems for tracking and storage of the licensure, certification, and inspection data of health care providers and facilities.</li></ul>
<ul><li>Compiles and maintains inventories of programs in the assigned areas of responsibility to assure the information remains current and accurate.</li></ul>
<ul><li>Works cooperatively with other Agency staff to ensure timely and accurate information is transmitted within the Agency and with other state and federal agencies as appropriate.</li></ul>
<ul><li>Assists in the review, preparation and promulgation of statutes and rules to implement program initiatives as may be required.</li></ul>
<ul><li>Performs other related duties as may be assigned.</li></ul> 


Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. We offer an excellent array of benefits, including:
<ul><li>Health insurance (i.e., individual and family coverage) to eligible employees</li></ul>
<ul><li>Life insurance; $25,000 policy is free plus option to purchase additional life insurance</li></ul>
<ul><li>Dental, vision and supplemental insurance</li></ul>
<ul><li>State of Florida retirement options, including employer contributions</li></ul>
<ul><li>Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida</li></ul>
<ul><li>Ability to earn up to 104 hours of sick leave annually</li></ul>
<ul><li>Nine paid holidays and 1 personal holiday each year</li></ul>
<ul><li>Opportunities for career advancement</li></ul>
<ul><li>Tuition waivers (accepted by major Florida Colleges/universities)</li></ul>
<ul><li>Student loan forgiveness opportunities (eligibility required)</li></ul>
<ul><li>Training opportunities</li></ul>
<ul><li>Flexible Spending Accounts</li></ul>
<ul><li>Shared Savings Program for select medical services</li></ul>
<ul><li>Lower copays for prescription drugs</li></ul>
<ul><li>Health and Wellness discounts</li></ul>

For a more complete list of benefits, please visit https://www.mybenefits.myflorida.com/ 


ADDITIONAL INFORMATION

This position will be filled at the biweekly salary of $1,336.92 ($34,759.92 annually) and is non-negotiable. 


All applicants must ensure that all employment and detailed information about work experience is listed on your applicant profile and/or resum&eacute; (including dates of employment, reason for leaving, military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. Applicants who do not provide all information necessary to meet the minimum requirements will not be considered for this position. 


A good attendance record is essential for any individual in this position as the work involved occurs daily and is time-critical.

The individual in this position is expected to report to work daily and on time.
Leave must be requested in advance except in emergency circumstances not under the control of the employee. 


SUCCESSFUL COMPLETION OF A CRIMINAL BACKGROUND INVESTIGATION IS A CONDITION OF EMPLOYMENT. 


KNOWLEDGE, SKILLS, AND ABILITIES
<ul><li>Knowledge of the principles and techniques of records management.</li></ul>
<ul><li>Knowledge of administrative principles and practices.</li></ul>
<ul><li>Knowledge of office procedures and practices.</li></ul>
<ul><li>Knowledge of the principles and techniques of effective communication.</li></ul>
<ul><li>Skill in providing customer service to internal and external customers.</li></ul>
<ul><li>Ability to prepare correspondence and administrative reports.</li></ul>
<ul><li>Ability to understand and apply applicable rules, regulations, policies and procedures.</li></ul>
<ul><li>Ability to use problem-solving techniques.</li></ul>
<ul><li>Ability to work independently.</li></ul>
<ul><li>Ability to plan, organize, and complete work assignments in a timely manner.</li></ul>
<ul><li>Ability to evaluate and analyze data and make decisions related to assigned tasks.</li></ul>
<ul><li>Ability to communicate effectively, verbally and in writing.</li></ul>
<ul><li>Ability to establish and maintain effective working relationships with others.</li></ul>
<ul><li>Ability to work cooperatively as a member of a team.</li></ul>
<ul><li>Ability to organize and maintain filing systems.</li></ul>
<ul><li>Ability to use a computer, other office machines, and software necessary to enter, retrieve, and manipulate data.</li></ul>
<ul><li>Ability to maintain the confidentiality of information.</li></ul> 


MINIMUM QUALIFICATIONS REQUIREMENTS

Three (3) years of administrative or clerical experience.
A bachelor&rsquo;s degree from an accredited college or university is preferred. 


LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A 


CONTACT: JANE EVERSGERD 850-412-4389 


BACKGROUND SCREENING
It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

RECORDS SPECIALIST

Medical City Healthcare

<div><h5 class="jobSectionHeader">Introduction</h5>
Multiple schedules available:<ul><li>
Sunday - Wednesday; evenings.</li><li>
Friday - Monday; days.</li></ul>
Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Medical Records Specialist today with Medical City McKinney.<h5 class="jobSectionHeader">
Benefits</h5>
Medical City McKinney offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul> 
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Come join our team as a Medical Records Specialist. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
As a Medical Records Specialist, you would be responsible for assisting the HIM Director by routinely performing duties in support of the management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working applicable worklists within 3M 360 Encompass, the resolution of unbilled accounts, and the processing of physician suspensions. In addition, you will serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable. 
In this role you will: 
<ul><li>
Retrieves discharged medical records from various departments in the hospital and reconciles them to ensure that all records are accounted for.</li><li>
Facilitates the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).</li><li>
May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters, making reminder calls, etc.</li><li>
Prepares medical records and loose documents for scanning.</li><li>
Scans medical record documents.</li><li>
Indexes medical record documentation.</li><li>
Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record have been scanned.</li><li>
Completes any certification program and continuing education that may be required by state law to accurately perform the duties of the birth certificate clerk completion and works under the guidelines and process as defined by the state.</li><li>
Interacts with the parents to collect and document the birth information, delivering the appropriate forms to them and providing guidance in the completion of the forms.</li><li>
Works with the parents to complete the Acknowledgment of Paternity form, which can require patience, diplomacy, and sensitivity if there is conflict regarding parental responsibility.</li><li>
Reviews patient medical records and other resources, as needed, to obtain required birth information.</li></ul> 
What qualifications you will need: 
<ul><li>
High school diploma or GED preferred</li><li>
Hospital or medical office experience preferred, but not required. Previous experience in the handling of patient health information, medical records document imaging and/or medical records is strongly preferred.</li><li>
Completing a certification program from the state(s) may be required for birth certificate processing, training and course fees will be provided.</li></ul> 
Parallon provides full-service revenue cycle management, or total patient account resolution, for HCA Healthcare. Our services include scheduling, registration, insurance verification, hospital billing, revenue integrity, collections, payment compliance, credentialing, health information management, customer service, payroll and physician billing. We also provide full-service revenue cycle management as well as targeted solutions, such as Medicaid Eligibility, for external clients across the country. Parallon has over 17,000 colleagues, and serves close to 1,000 hospitals and 3,000 physician practices, all making an impact on patients, providers and their communities.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
&quot; 
&quot;The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Medical Records Specialist opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Medical Records Specialist

City of Richland, WA

<div>Department:
Police Services
Division:
Police
<div>Target Hiring Range: $26.23 - $31.48
Salary Range: $26.23 - $36.72
**The selected candidate is required to pass a comprehensive background investigation/reference check, including fingerprinting and a polygraph**
This position requires working nights, evenings, weekends, and holidays.
GENERAL SUMMARY
Performs administrative support work processing, updating, and maintaining documents, files, and other records in support of Police Services operations, and related work as apparent or assigned. Work is performed under the close supervision of the Police Records Supervisor (supervisor). The police department is a 24/7 operation, and this position requires working nights, evenings, weekends, and holidays.
SPECIAL REQUIREMENTS
<ul><li>Valid driver's license.
</li><li>The selected candidate is required to pass a comprehensive background investigation/reference check, including fingerprinting and a polygraph.
</li></ul>EDUCATION AND EXPERIENCE
<ul><li>High school diploma or GED.
</li></ul>DESIREABLE QUALIFICATIONS
<ul><li>Experience in an office setting
</li><li>Associates degree or higher in criminal justice or closely related field.
</li><li>Experience working for a civilian police agency.
</li><li>Experience working in the criminal justice field (i.e. courts, prosecutors, corrections, dispatch).
</li></ul>CORE VALUES
All employees are expected to model and foster the City of Richland's core values in the performance of their duties and their interactions while representing the City. The values of Teamwork , Integrity , and Excellence promote and maintain a high level of morale and productivity and are the tie that binds all City employees together, across all functions.
ESSENTIAL JOB FUNCTIONS
To be successful in this position, an individual must be able to perform each essential function satisfactorily. Additional duties of a similar nature and level may also be assigned. The City may make reasonable accommodations to enable a qualified individual with disabilities to perform the essential functions.
<ul><li>Processes a large volume of paperwork including case reports, arrest reports, logs, court records, warrants, warrant recalls, subpoenas, citations, and other related paperwork each requiring a specific detailed procedure and deadline; enters data into records, cross-indexes information between records, inputs information into computer records, databases, and files and maintains hard copies of data.
</li><li>Prepares, distributes and disseminates confidential criminal police records to the appropriate prosecuting authorities, courts and administrators; maintains police investigation reports, supplemental follow-ups, attachments, prosecution referrals, screening decisions, and case dispositions.
</li><li>Maintains criminal warrants and criminal and civil protection orders, including background research, criminal history, second checks, validation, dissemination, confirmation, locates, detainers, removal, and distribution to appropriate law enforcement agencies, correctional facilities and courts.
</li><li>Processes applications for concealed pistol licenses and gun purchases as required by State and Federal laws, including fingerprinting, receipt of funds, background research, and data entry.
</li><li>Processes and disseminates criminal history information (CHRI), report requests and requests for public information to law enforcement, business, government agencies, and the general public.
</li><li>Enters non-emergency calls for service (officer contact) into the law enforcement CAD system per requests by phone and lobby contacts.
</li><li>Provides fingerprinting services to the general public, City employees, and other agencies.
</li></ul>KNOWLEDGE, SKILLS AND ABILITIES
The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform the essential functions of the position.
Knowledge of:
<ul><li>Applicable Federal, State, and local laws, rules, codes, and regulations related to assigned activities.
</li><li>Department's mission, methodologies and policies in general, including specific procedures and deadlines covering the vast variety of paperwork in the handling of police records.
</li><li>Roles and responsibilities of police officers and command staff.
</li><li>Alpha and numeric filing systems.
</li><li>Financial and statistical record-keeping techniques.
</li><li>Word processing and desktop publishing software applications used by the City.
</li><li>Proper telephone techniques and etiquette.
</li><li>Modern office practices, methods, procedures, and equipment.
</li><li>Record-keeping and inventory principles, procedures, and techniques.
</li><li>Correct English usage, grammar, spelling, punctuation, and vocabulary.
</li></ul>Skills and Abilities to:
<ul><li>Learn, interpret, apply and explain laws, codes, regulations, policies, and procedures applicable to assigned tasks.
</li><li>Learn department and program objectives and goals.
</li><li>Work in an extremely fast-paced environment and complete work with minimal errors.
</li><li>Maintain a high degree of confidentiality.
</li><li>Maintain accurate logs, records, files, and filing systems pertinent to tasks.
</li><li>Work shifts covering 24/7 operation, including nights, weekends, and holidays.
</li><li>Perform administrative support and clerical accounting duties with speed and accuracy.
</li><li>Understand and work within scope of authority.
</li><li>Transcribe material from transcription machine tapes or notes, type 35 wpm with accuracy and perform data entry with speed and accuracy.
</li><li>Use good judgment and remain calm, objective, positive, and empathetic despite pressures from citizens or officers in critical, emotion-laden situations.
</li><li>Communicate effectively both orally and in writing; comprehend and use English effectively including producing all forms of communications in a clear, concise, and understandable manner to intended audiences.
</li><li>Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; work independently with little or no direction, set priorities and meet critical time deadlines.
</li><li>Operate modern office equipment including personal computer equipment using standard or customized software application programs appropriate to assigned tasks.
</li><li>Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
</li><li>Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
</li></ul>COMPETENCIES
Foundational
<ul><li>Use Technical/Functional Expertise : Displays an appropriate depth of knowledge and skills as required for the position and commensurate with the time in class. Uses technology as appropriate for the position. Seeks additional knowledge and information to continually enhance knowledge in areas of specialty.
</li><li>Be Accountable for Performance : Actively shows responsibility, reliability, and trustworthiness. Ensures work and information are complete and accurate. Admits mistakes and looks for ways to improve. Models self as dependable and reliable. Follows up with others to ensure agreements and commitments have been fulfilled. Values the importance of team and organizational success. Independently takes action to influence events, to improve own or organizational performance and to promote the goals of the organization.
</li><li>Provide Excellent Customer Service : Anticipates, assesses, and responds effectively to the needs of diverse customers, both internal and external, providing consistently excellent service that is timely, accurate, courteous, and respectful.
</li><li>Communicate Effectively : Uses verbal and written skills effectively to ensure that information is successfully shared throughout the organization. Relates well to a range of people. Shows sensitivity to the needs of others. Demonstrates ability to build rapport and facilitates mutual understanding.
</li><li>Work Safely : Knowledge and application of relevant safety requirements that apply to the specific work being done. Recognizes and mitigates safety hazards on the job. Observes rules and regulations to comply with personal and workplace safety standards. Works to create a hazard-free, accident-free environment.
</li></ul>WORKING CONDITIONS
Physical Requirements and Working Environment
The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This work requires regular and punctual attendance at the office or other assigned locations; occasional exertion of up to 25 pounds of force; work frequently requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and pushing or pulling and occasionally requires standing, climbing or balancing and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
SUPPLEMENTAL INFORMATION
Selection with be based on overall qualifications, skills testing (if applicable) and an interview process. Final candidate selected will be subject to a comprehensive background/reference check commensurate to the position.
Summary of the City of Richland benefits for unaffiliated staff (non-represented employees):
Note: Unaffiliated staff (non-union employees) may receive some or all of the benefits listed below based on the Compensation Plan for Unaffiliated Employees (Comp Plan) with the City; consult the Comp Plan for specific information about position benefits.
Regular Full-Time (35 to 40 hr/week) Employee Benefits
<ul><li>Excellent open access (preferred provider) medical plan with substantial City-paid contribution
</li><li>City-paid dental and vision plans
</li><li>City-paid Life and Accidental Death &amp; Dismemberment Insurance (equals two times the employee's annual salary)
</li><li>City-paid Long-Term Disability Insurance
</li><li>Participation in the State of Washington's Retirement Plan (PERS)
</li><li>Paid Time Off (PTO)
</li><li>10 Paid Holidays
</li><li>4% City-match deferred compensation with 457 and 401(a) plan options
</li><li>Senior Management Level = additional 4% City-paid into the 401(a) Plan Management Level = additional 3% City-paid into the 401(a) Plan Supervisors or Exempt Level = additional 1% City-paid into the 401(a) Plan
</li><li>Extended Sick Leave (ESL)
</li><li>Section 125 - Flexible Benefits Plan (Medical/Dependent Care)
</li><li>City Paid and Employee Paid Retirement Health Savings Plan
</li><li>Employee Assistance Program
</li><li>Annual Performance Assessment System
</li></ul>Regular Full-time (30 to 34/hr week) Employee Benefits
<ul><li>Essential Plan health coverage (High Deductible PPO Plan)
</li><li>City pays 50% of the premium for Employee &amp; Child/dren only, Employee pays 100% of Spouse premium
</li><li>Participation in the State of Washington's Retirement Plan (PERS)
</li><li>Paid Time Off (PTO)
</li><li>Paid Holiday Leave
</li><li>4% City-match deferred compensation; 457 and 401 (a) Plan options
</li><li>Extended Sick Leave (ESL)
</li><li>Section 125 - Flexible Benefits Plan (Medical/Dependent Care)
</li><li>Annual Performance Assessment System
</li></ul>Regular Part-Time (20 to 29/hr week) Employee Benefits
<ul><li>Participation in the State of Washington's Retirement Plan
</li><li>Paid Time Off (PTO)
</li><li>Paid Holiday Leave
</li><li>4% City-match deferred compensation; 457 and 401 (a) Plan options
</li><li>Extended Sick Leave (ESL)
</li><li>Section 125 - Flexible Benefits Plan (Medical/Dependent Care)
</li><li>Annual Performance Assessment System
</li></ul>Limited Term, Temporary &amp; Provisional Employee Benefits (Full-time) -
Must meet eligibility requirements
<ul><li>Essential Plan health coverage (High Deductible PPO Plan)
</li></ul>Paid Time Off (PTO) Accrual
Regular Full-Time (40hr) Accrual Rates. ( The accrual rates for full time (30-34hr) and part-time positions is pro-rated based upon the position's budgeted hours. )
Years of Continuous Service / Maximum Hours Per Month
0 months through 6 months / 13.33 hours per month
6 months through 9 years / 20.33 hours per month
10 years through 15 years / 22.33 hours per month
16 years through 20 years / 24.33 hours per month
Over 20 years / 26.33 hours per month
The City is an Equal Opportunity Employer committed to recruiting and retaining a highly qualified and diversified work force. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age (over 40), martial or veteran status, disability, sexual orientation, or any other basis prohibited by federal, state, and local laws.
 
 
In accordance with the American with Disabilities Act, reasonable accommodation for persons with disabilities will be provided for participation in the application and selection process, if requested. Persons with a disability who need assistance must notify the Human Resources Department about the accommodation needed at the time of application and prior to the closing date by calling (509) 942-7392.
 
 
The provisions of job announcements listed on this website do not constitute an expressed, or implied, contract of employment with the City. Any provision contained herein may be modified and/or revoked without notice.
</div>The City is an Equal Opportunity Employer committed to recruiting and retaining a highly qualified and diversified work force. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age (over 40), martial or veteran status, disability, sexual orientation, or any other basis prohibited by federal, state, and local laws.
 
 
In accordance with the American with Disabilities Act, reasonable accommodation for persons with disabilities will be provided for participation in the application and selection process, if requested. Persons with a disability who need assistance must notify the Human Resources Department about the accommodation needed at the time of application and prior to the closing date by calling (509) 942-7392.
 
 
The provisions of job announcements listed on this website do not constitute an expressed, or implied, contract of employment with the City. Any provision contained herein may be modified and/or revoked without notice.</div>

Police Records Specialist

City of Bellingham

<div><div><div><h2 class="jobSectionHeader">Nature of Work</h2></div>
<div>Are you detail oriented, comfortable working independently, and enjoy problem solving under deadlines? Are you ready to serve your community? The City of Bellingham is seeking individuals who are customer service oriented with a history of progressive responsibility to serve as a Police Support Services Specialist with the Bellingham Police Department. Come join our team today!
The Police Support Services Specialist performs in a team environment to accomplish a variety of functions associated with the management of the Police Department Business Office, Records and Evidence divisions. Special emphasis is placed upon customer service, communication and data support to the Department's officers, the law and justice community and the public. 
 
Responds to requests for information either electronically; in-person; or by telephone, teletype or radio. Conducts extensive research; records, compiles and disseminates data and other relevant information within the Department, to other agencies and the public. Performs wide-ranging background checks and disclosures for various law enforcement agencies and public entities; updates and verifies the accuracy of paper and computerized files and responds to related requests for information. Processes, cares for, preserves, and disposes of evidence and property; provides fingerprint services to the public. Maintains criminal and employee fingerprint files for Department; prepares criminal cards and dispositions for state patrol and related courts. Prepares impounded drug items for lab submission and auction items for web vendor. Responsible for verification of large cash seizures. Prepares and maintains digital images, videos and tape recordings for public disclosure, law enforcement agencies, and prosecution of criminal cases. Acts as first point of contact for citizens by telephone and in person; provides customer service, referral and assistance to a diverse group of citizens including victims, offenders and the mentally ill. Responsible for prioritizing emergent and non-emergent calls and walk-in traffic. Issues applications, receipts monies for all departmental functions and processes incoming and outgoing mail. 
 
Accurate and thorough work is required to prevent liability issues as well as potential endangerment of law enforcement officers and citizens. Any failure to perform in accordance with local, state and federal laws or integrity standards in conjunction with national security systems could subject the Specialist to possible criminal prosecution and/or significant fines for any lack of action, alleged violations or misuse of information. 
SALARY INFORMATION AND BENEFITS:
This position will start at Step 1 ($28.84/hour). Employees receive step increases annually in accordance with the Guild of Pacific Northwest Employees, Local 1937 Collective Bargaining Agreement and City policy. The full hourly range for this position is $28.84 - $35.24. For internal candidates, placement within the range is based on City Pay Placement Procedures.
At the City of Bellingham, we offer a comprehensive benefits package that helps you thrive in both your career and personal life. Join our team and enjoy the peace of mind knowing that you and your loved ones are well cared for. Here&rsquo;s a closer look at the outstanding benefits that come with being part of our team. You can find more details on our employment benefits page and labor agreements page.<ul><li>
10 hours of vacation leave per month, with increased accrual over time</li><li>
12 paid holidays + 1 floating holiday per year</li><li>
8 hours sick leave accrued monthly</li><li>
Medical, dental, and vision insurance for employees and their families</li><li>
Life insurance and long-term disability coverage</li><li>
Flexible spending accounts and medical insurance opt-out program</li><li>
Access to an Employee Assistance Program (EAP)</li><li>
Washington State Retirement plan (DRS) for retirement security</li><li>
Optional 457 deferred compensation (Retirement Savings Plan) with employer match</li></ul>
 Leave accruals are based on 1.0 FTE, accruals are pro-rated if part-time and require employees to be in paid status at least 120 hours/month.
Closing Date/Time: Mon. 11/24/25 8:30 AM Pacific Time 
ESSENTIAL FUNCTIONS:<ul><li>
Provides research assistance in response to communication and disclosure requests from police officers, Department staff, criminal justice agencies, attorneys, and the general public, utilizing telephones, teletype, radio, paper files, local, state and federal databases, and other computer systems.</li><li>
Receives and processes monies related to all departmental fees, services and contracts including police reports, police certificates, background checks, concealed pistol licenses, taxi and solicitor applications, fingerprints, photographs, finders fees, taxi inspections, helicopter permits, alien firearm registrations, block watch signs, false alarms, contracted employment for officers, vehicle impound hearings and DUI restitution. Reconciles cash drawers for daily deposit.</li><li>
Conducts criminal record background checks for police certificates, conviction background checks, firearm purchases, concealed pistol licenses, public and private employment, military branches, city licensing, city, state and federal law enforcement agencies, and various non-profit agencies. Prepares and completes, routes and maintains related documents. Maintains registration of all visitors, contractors and other non-law enforcement contacts that have not been background checked for access to secured areas of the police station. Conducts criminal record backgrounds and submits results for approval.</li><li>
Organizes, scans, indexes and validates case file documents for records management system. Prepares and copies all arrest documents; determines routing to prosecution staff according to established procedures. Files related reports and documents in various systems. Distributes reports, documents and communications to appropriate division, officer, or various law enforcement agencies.</li><li>
Performs quality control review on LONGARM case files, reports, property entries, and associate names and edits accordingly. Collects critical data for further entry into Department, state and national databases, according to established procedures.</li><li>
Receives, sends, and distributes electronic and other teletype communications according to state and federal procedures.</li><li>
Creates and maintains criminal arrest records of adult arrestees, including citation and arrest entry into records management system. Interprets dispositions from related courts and updates files.</li><li>
Receives and assesses court documents; reviews incident files or receives direct information from line officers for state and national entry requirements relating to wanted persons and protection orders, missing persons, juvenile runaways, and stolen property including articles, firearms, and vehicles. Conducts extensive research for packing of database files; prepares related warrant and protection order entry worksheets for entry into records management system, state and national database. Reviews and verifies entries; performs validations for audit compliance upon monthly request of the state.</li><li>
Receives, responds to, records messages, or refers incoming telephone calls. Determines nature and immediacy of all call inquiries; gathers pertinent information and relays accurate details to appropriate responders. Provides information on departmental policies and procedures; refers calls to staff, emergency dispatch, or other departments or agencies as appropriate; records accurate and detailed messages for staff.</li><li>
Receives and distributes departmental mail. Opens and screens miscellaneous mail and refers to appropriate division. Immediately notifies bomb squad staff of mail containing unusual or suspicious contents.</li><li>
Greets daily visitors to the Police Department providing problem assessment and direction, information and appropriate referral; determines nature and immediacy of emergencies and general inquiries and refers appropriately; locates and directs visitors to requested division or staff person. Refers citizens to appropriate staff for commendations and complaints. Receives temporary right of way permits, locates staff for signatures, and distributes to citizens. Receives, distributes and explains a variety of application forms for various City and state licenses; explains policies and procedures; makes referrals for various Police Department functions and services as well as other city, county and state agencies and related services.</li><li>
Logs and maintains chain of custody on property released to labs, Department personnel or courts and prosecutor offices. Researches court files and related impounds for case status in preparation for disposal of property. Determines ownership; retrieves and releases property to citizens or agencies with appropriate signature requirements.</li><li>
Responsible for the handling, verification, and release of large cash seizures. Creates and maintains seizure files. Disposes of seized items via proper destruction methods.</li><li>
Fingerprints citizens for various City, state, and federal licenses.</li><li>
Reviews and extracts booking information from jail; prepares fingerprint card data and disposition sheets for submission to state patrol, related courts and prosecutors. Maintains employee and criminal fingerprint files for Department.</li><li>
Processes incoming evidence, property, and contraband impounded by Department. Cares for, stores, inventories, and maintains custody of items; enters and updates property records for location, storage, and disposition in the Evidence Division.</li><li>
Prepares and processes property for return to owner, destruction, disposal through web vendor auction, or transportation.</li><li>
Prepares impounded drug items for submission to state lab. Receives and distributes state lab examinations to appropriate division.</li><li>
Takes digital photographs, including those of victims of domestic violence. Prepares and maintains copies of digital images, video and tape recordings for public disclosure, other law enforcement agencies, and prosecution of criminal cases.</li><li>
Transcribes verbatim victim, witness and suspect tape recordings.</li><li>
Provides comprehensive training for new Specialists as well as training in use of the Records Management System and other subject matter expertise as assigned.</li></ul> 
ADDITIONAL WORK PERFORMED: 
<ul><li>
Provides courier service between the police and sheriff, city and county prosecutor and related courts.</li><li>
Manages all officer warning notices in a date tickler file.</li><li>
Prepares criminal line-ups utilizing manual photographs or database pictures.</li><li>
May provide clerical support to supervisor.</li><li>
May participate on Incident Command Team.</li><li>
May testify in court.</li><li>
May review Police Records system for officer safety concerns on individuals waiting to see station officer and/or waiting to pick up property from Evidence Room.</li><li>
May assist Family Crimes Unit in sex offender registration address verifications.</li><li>
May compile and prepare sex offender notifications and fliers, wanted and missing person bulletins or officer safety bulletins.</li><li>
May receive abandoned vehicle complaints via telephone, email, in person, or through an officer. Enters report and vehicle data into system, communicates with citizens, registered owners and officers regarding vehicle status. Coordinates information and files with senior volunteers for follow-up action on the vehicle.</li><li>
Performs other related duties.</li></ul> 

WORKING ENVIRONMENT: 
Work is performed extensively at a computer workstation with periods of prolonged sitting. Station is often shared with other staff. Environment includes a normal range of noise and other distractions working around standard office equipment. 
 
Employees are often subjected to extremely disturbing and sensitive dialogue, materials and photographs, including exposure to weapons, significant health hazards, hazardous materials and pathogens. Encounters a diverse public who may be frightened, diseased, volatile or mentally disturbed. This is often associated with frequently chaotic and intensely demanding time-sensitive situations. May be exposed to property that may be soiled from a crime scene or pest infestation. 
 
Physical ability to perform essential functions of the job including:<ul><li>
Frequently operate a computer and read a computer screen or typewritten page;</li><li>
Frequently communicate verbally;</li><li>
Occasional lifting of boxes or equipment weighing up to 40 lbs.</li></ul></div>
<div><h2 class="jobSectionHeader">Experience and Training</h2></div>
<div><ul><li>Minimum of three years of progressively responsible clerical experience including data entry, word processing, reception required. Experience in law and justice preferred.</li><li>
Technical training or college level education in criminal justice, paralegal, records management, or business administration may be substituted for up to two years of experience.</li><li>
Ability to type 45 wpm NET required.
</li></ul></div><div><h2 class="jobSectionHeader">Necessary Special Requirements</h2></div>
<div><ul><li>Employment contingent upon passing a criminal convictions check, background investigation, polygraph examination and fingerprinting. Subject to re-check every five years.</li><li>
Must be able to obtain certification as a Level II ACCESS operator within six months of hire.</li><li>
Must be willing to sign confidentiality statements and waivers attesting to their knowledge of potential criminal arrest and prosecution issues related to any alleged misuse or lack of performance in conjunction with duties connected to national security and database administration.</li><li>
May be required to work overtime and/or rotating shifts, including weekends and holidays as assigned.</li><li>
May require a valid Washington State driver's license and good driving record depending upon position. Must submit a three-year driving abstract prior to hire.</li></ul> 
NOTE: The background investigation and polygraph examination includes a review of legal and illegal drug use. A history of using legal and illegal drugs, considering the nature and recentness of these offenses, may be grounds for disqualification for this position.</div>
<div><h2 class="jobSectionHeader">Selection Process</h2></div>
<div>**You are encouraged to print a copy of this job announcement for your reference as the process moves along** 
 
Please ensure your application is complete and all required information has been provided. Standard completeness means all application fields (contact information, personal information, education, work experience, references, and supplemental questions). Application materials should comprehensively document your experience and skills related to the position responsibilities and experience/training requirements. As part of the City&rsquo;s commitment to reducing bias in the hiring process, Human Resources redacts personally identifiable information for reviewers. Only the documents listed as required will be reviewed. 
 
Application Review Process:<ul><li>
Minimum Qualifications: Applicants must provide specific, detailed information so an initial determination can be made regarding your level of qualifications for this position. Applicant status will be updated on or around November 25, 2025.</li><li>
All candidates that meet the Minimum Qualifications will be invited to participate in an Oral Board Interview, tentatively scheduled for the week of December 8, 2025. Applicants must have a passing score of 60% or higher to be placed on the eligibility register.</li><li>
Applicants will be notified via email of Final Scores &amp; Ranks. The final ranking of the register will be based on total scores for the Oral Board Interview (100%).</li></ul>
Final candidates will be referred to the department for additional examination, assessment, or test.
This recruitment process will create a Civil Service eligibility register that will be used to fill current and future vacancies as they become available. There is currently 1 full-time vacancy in the Bellingham Police Department. This position is represented by a union.
Please Note: Candidates will receive updates regarding application status via email. Please be sure to check your email frequently. 
 
Equal Opportunity: 
Our environment is characterized by respect for cultural backgrounds, belief systems, and ethnic diversity. The City of Bellingham is an Equal Opportunity Employer and values diversity in its work force. We do not make decisions on the basis of an individual's race, religion, creed, color, national origin, sex, marital status, age (40+), disability, retaliation, sexual orientation or gender identity, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault, and stalking, use of a trained dog guide or service animal by a person with a disability, or any other basis prohibited by local, state, or federal law. All are encouraged to apply for employment.</div></div></div>

Police Support Services Specialist

HealthMark Group

<div></div><div>HealthMark Group is a leading provider of health IT solutions for healthcare providers across the country. By leveraging technology to reimagine the business of healthcare, HealthMark transforms administrative processes into seamless digital solutions. From HealthMark&rsquo; s proprietary Med Release platform for Release of Information, the company is pioneering an efficient, compliant, and patient-centric approach to support the entire spectrum of the patient information journey. HealthMark Group was founded in 2006 with corporate headquarters in Dallas, TX and has been named to both the Dallas 100 and the Inc. 5000 for multiple years in a row as one of the fastest growing companies in the region and in the country. 
JOB DESCRIPTION: 
HealthMark Group is growing and looking for bright, energetic, and motivated candidates to join our team. This is an entry level position and an exciting opportunity for someone looking to start their career with a fast-growing company. Our Intake Specialist role involves entering data from various sources into the company computer system for processing and management. A candidate working as an Intake Specialist must be able to efficiently manage a large amount of information that is often sensitive or confidential. 
Type of Role: FULL-TIME 
Entry level job duties include but not limited to:<ul><li>
Preparing and sorting documents for data entry.</li><li>
Manipulating and deduplicating Excel lists.</li><li>
Identifying client and patient matches within our computer system.</li><li>
Entering data into database software and checking to ensure the accuracy of the data that has been inputted.</li><li>
Resolving discrepancies in information and obtaining further information for incomplete documents.</li><li>
Reports directly to Audit Intake Supervisor</li><li>
Completes Data Entry of all requests</li><li>
Records any relevant notes on specific requests for further/proper handling throughout the request life cycle</li><li>
Identify and accurately classify each request</li><li>
Uphold HealthMark Group's values by following our C.R.A.F.T.</li><li>
Work quickly to meet the high-volume demand</li></ul> 
Requirements:<ul><li>
Computer literacy and familiarity with various computer programs such as MS Office (formal computer training may be advantageous in progressing in this career)</li><li>
Attention to detail</li><li>
Knowledge of grammar and punctuation</li><li>
Ability to work to time constraints</li><li>
Previously Excel Preferred- or comfortable in learning</li><li>
Healthcare Claims Knowledge</li></ul> 
Note: This job description is intended to provide a general overview of the position and does not encompass all job-related responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.</div>

Intake Specialist

لدله الصحية

<div><div><div><div><h4 class="jobSectionHeader">HIM Operations Senior SpecialistFull Time</h4></div><div>
Posted On: Tuesday, November 4th, 2025</div></div></div><div><div>
Description</div><div>
Key Activities:
Follow all relevant policies, processes, standard operating procedures, and instructions and ensure work is carried out in a controlled and consistent manner.<ul><li>Promote the implementation and adherence to relevant policies, processes, and operating procedures to others.</li><li>Contribute to the identification of opportunities for continuous improvement of systems, processes, and practices, taking into account leading practices, improvement of department processes, cost reduction, and productivity improvement.</li><li> safety, quality, and environmental management policies, procedures, and controls to ensure safety, legislative compliance, delivery of high-quality service, and a responsible environmental attitude.</li><li>Build high levels of trust and understanding with key internal and external stakeholders to promote full compliance with industry regulations and promote a broader understanding of Dallah Health&rsquo;s interests and practices.</li></ul> 
Perform daily checks to ensure that patient medical records are complete, accurate, and in compliance with hospital documentation standards.<ul><li>Identify deficiencies, incomplete documentation, or errors and communicate with relevant staff or departments to resolve them.</li><li>Assist in tracking record completion and delinquency rates.</li><li>Ensure that physical or electronic records are properly organized, indexed, and filed according to established procedures.</li><li>Assist with chart assembly and document scanning if required by department workflows.</li><li>Verify that records contain all necessary clinical documentation for accurate coding.</li><li>Communicate with coding teams to clarify documentation details when needed.</li></ul>
Process requests for medical records or information release in compliance with privacy laws and hospital policies.<ul><li>Verify authorization and consent before releasing any patient information to internal or external parties.</li><li>Maintain logs and documentation related to release information.</li><li>Handle all patient information with strict confidentiality in accordance with MOH and hospital privacy requirements.</li><li>Report any potential data breaches or unauthorized access to the HIM Operations Assistant Manager.</li><li>Liaise with physicians, nurses, and other departments to resolve documentation or record-related queries.</li><li>Support audits or surveys by preparing records and integrity reports as assigned.</li><li>Suggest improvements to operational workflows, checklists, or filing processes to enhance HIM service delivery.</li><li>Stay updated on changes in HIM standards, privacy laws, and hospital documentation policies</li></ul></div></div><div><div> 
Requirements</div><div>
Knowledge and Experience 
4&ndash;7 years of relevant HIM or medical records experience in a hospital setting.<ul><li>Familiarity with MOH standards, data privacy regulations, and CBAHI/JCI accreditation requirements.</li></ul>
Education and Certifications:
Bachelor&rsquo;s degree in Health Information Management, Health Informatics, or a related field.<ul><li>Valid registration with the Saudi Commission for Health Specialties (SCFHS) if required</li></ul>
SKILLS
Strong knowledge of EMR configuration, documentation workflows, and clinical informatics principles.<ul><li>Sound understanding of coding and clinical documentation requirements.</li><li>Effective communication skills to engage clinicians, IT, and administrative teams.</li><li>Strong analytical skills for monitoring data quality and driving improvements.</li><li>High level of integrity and respect for patient confidentiality.</li></ul></div></div><div><div> 
Summary</div><div><div><div><div>
Career Level:</div><div><div>
Senior</div></div></div></div></div></div><div>
Languages</div></div>

HIM Operations Senior SpecialistFull Time

City of Marysville

JOB
 The Police Records Department operates 24 hours per day, 7 days per week, 365 days a year. Rotating schedules.A thorough and complete law enforcement background check, including polygraph, is required for this position.Please attach the following documents to your online application: Cover Letter (required)Resume (required)Apply by 10/31/25 for first review. This position provides complex, specialized administrative support to a specific program(s) and may serve as the first point of contact for customers seeking services or information. Positions in this class perform the more complex and specialized administrative support tasks in support of a program. Work is performed within established procedures; however, incumbents complete tasks independently and apply established guidelines and alternatives to make judgments and decisions.
 
EXAMPLE OF DUTIES
 Other duties may be assigned as needed.Provides technical and policy information about police records to both internal and external customers on the telephone or at the customer service counter; resolves discrepancies, complaints, and other issues requiring interpretation of program guidelines within established limits, standard operating procedures, and applicable government rules and regulations.Communicates with field personnel and various departments using a variety of digital, electronic, and voice methods during regular business hours and during after-hours emergency or urgent situations.Monitors closed circuit security systems of the off-site evidence facility.Receives, receipts, balances and prepares various payments, including concealed pistol licenses, fingerprints, drug seizures, etc., for deposit; receives monies for Marysville Municipal Court and other agency bail bonds and warrants.Assists with jail billing. Compiles and interprets information or data of a specialized nature to prepare reports for management. Prepares, reviews and evaluates program or department documents for appropriateness, completeness, and accuracy; processes documents according to guidelines. Maintains specialized database(s), including entering and retrieving information. Accesses, updates and enters information into specialized databases to include vehicle registrations, driver’s licenses, warrants, stolen vehicles, firearms and property, missing persons, restraining/no contact orders, and other criminal records.Completes extensive background checks for firearm transfers, concealed pistol licenses, and state firearm dealer licenses; coordinates with State and/or Federal governing bodies to delay, deny, revoke, or approve any firearm-related transaction within the Marysville jurisdiction.Provides fingerprinting services to the public.Sorts, compiles, and files records, reports, and other documents.Creates and maintains a variety of logs and other tracking tools.Drafts routine correspondence and notices to customers.Photocopies and distributes a variety of information for internal and external customers.Relieves other clerical and office support personnel as needed. Processes requests for police records that fall outside of the public records act and may be submitted from law enforcement, state and federal agencies, or insurance companies.Assists with the redaction of body-worn camera video in coordination with the confidential administrative specialist (program coordinator) and the Public Disclosure Specialist.Maintains police records per legally established retention schedules, departmental policy, and other applicable regulations. Destroys records as assigned by Records Lead.Assists with monthly uniform crime reports submitted to state officials.Works with court personnel and prosecutors office to deliver materials in a timely manner.Trains departmental personnel to use computerized records system.Attends inter-agency and LEIRA meetings to obtain information about new laws; works with other governmental agencies in sharing information.Sorts, distributes, and processes mail.
 
SUPPLEMENTAL INFORMATION
 The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift up to 10 pounds; and occasionally lift and/or move 10 to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position works in an office, and the noise level in the work environment is usually low to moderate. This position works a scheduled rotating shift that includes nights, weekends, and holidays to provide twenty-four hour, seven-day-a-week coverage.This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.Teamsters union

Police Records Technician

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