records technician

City of Boise, ID

JOB
<br>Records Technician II – Boise Police DepartmentJoin the Boise Police Department as a key support professional who helps keep critical operations running smoothly. As a Records Technician II, you’ll take on a wide range of responsibilities—from managing and interpreting police records to providing timely support to officers, detectives, and department leadership. Your work ensures accurate information flows where it’s needed most, often in fast-paced or time-sensitive situations.You’ll also serve as a knowledgeable point of contact for both employees and community members, helping communicate departmental policies and procedures in a clear and professional way. If you’re detail-oriented, thrive in a dynamic environment, and are looking to build a meaningful career in public safety, this role offers an excellent opportunity to make an impact while growing your technical and administrative expertise.
<br><br>
EXAMPLE OF DUTIES
<br>Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Is capable of performing all duties of a Records Technician I and provides team support and training, as needed. Processes police records according to records management regulations, policies and procedures. Reads and interprets crime reports which include city, state and federal statutes. Utilizes Federal Bureau of Investigations (FBI) guidelines to classify events into the records management system. Maintains security, privacy and confidentiality of police records. Determines which police records can be released to other agencies according to policies and procedures. Classifies and updates police report data and documents electronically transferred into the Records Management System using the National Incident-Based Reporting (NIBRS) federal regulations. Provides error checking and system/data audits for quality. Prepares specific reports. Enters, updates and purges and validates pertinent data according to governing rules, policies and procedures. Provides administrative and technical support to internal police staff using software systems. Assists the public in obtaining police services by determining their needs and directing them to the appropriate resources.Packages case reports for submission to the City of Boise and Ada County Prosecutor's Offices, including submitting electronic documents, photos and citations. Coordinates with operations units to assist with compiling complete case reports. Coordinates with outside agencies to provide and gather information necessary to process cases. Ensures all agencies involved have appropriate paperwork about relevant cases. Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
<br><br>
SUPPLEMENTAL INFORMATION
<br>The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Efforts While performing the duties of this job the employee is occasionally lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision, distance vision, peripheral vision and depth perception. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.Working EnvironmentThe work environment will include inside conditions. This position works: day, swing and night shifts as well as weekends and holidays.

Records Technician II

Gleneagles Hospital

<p>A Medical Records Technician manages patient health information by organizing, maintaining, and updating medical records, ensuring accuracy and compliance with healthcare regulations. They play a crucial role in the healthcare system by handling administrative tasks related to patient data, such as coding diagnoses and procedures, and ensuring data security.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Maintaining and managing electronic health records (EHR) systems:</b> Entering, updating, and retrieving patient information accurately and efficiently.</li><li><b>Compiling and organizing patient information:</b> Gathering data from various sources, including doctor's notes, test results, and treatment plans.</li><li><b>Coding diagnoses and procedures:</b> Utilizing standard coding systems like ICD, CPT, and HCPCS to classify medical information for billing and data analysis.</li><li><b>Verifying and updating patient records:</b> Ensuring accuracy, completeness, and compliance with healthcare regulations.</li><li><b>Maintaining confidentiality and security of patient information:</b> Adhering to HIPAA guidelines and organizational policies.</li><li><b>Retrieving medical information:</b> Assisting healthcare providers with accessing patient records for patient care, billing, and reporting.</li><li><b>Collaborating with healthcare professionals:</b> Working with doctors, nurses, and other staff to facilitate communication and ensure accurate record-keeping.</li><li><b>Conducting audits and quality control:</b> Ensuring the accuracy and completeness of medical records.</li></ul><p>Job Types: Full-time, Fresher</p><p>Pay: ₹250,000.00 - ₹350,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Life insurance</li><li>Provident Fund</li></ul><p>Work Location: In person</p>

Medical Records Technician

City of Marysville

JOB
<br>The Police Records Department operates 24 hours per day, 7 days per week, 365 days a year. Rotating schedules.A thorough and complete law enforcement background check, including polygraph, is required for this position.Please attach the following documents to your online application: Cover Letter (required)Resume (required)Apply by 10/31/25 for first review. This position provides complex, specialized administrative support to a specific program(s) and may serve as the first point of contact for customers seeking services or information. Positions in this class perform the more complex and specialized administrative support tasks in support of a program. Work is performed within established procedures; however, incumbents complete tasks independently and apply established guidelines and alternatives to make judgments and decisions.
<br><br>
EXAMPLE OF DUTIES
<br>Other duties may be assigned as needed.Provides technical and policy information about police records to both internal and external customers on the telephone or at the customer service counter; resolves discrepancies, complaints, and other issues requiring interpretation of program guidelines within established limits, standard operating procedures, and applicable government rules and regulations.Communicates with field personnel and various departments using a variety of digital, electronic, and voice methods during regular business hours and during after-hours emergency or urgent situations.Monitors closed circuit security systems of the off-site evidence facility.Receives, receipts, balances and prepares various payments, including concealed pistol licenses, fingerprints, drug seizures, etc., for deposit; receives monies for Marysville Municipal Court and other agency bail bonds and warrants.Assists with jail billing. Compiles and interprets information or data of a specialized nature to prepare reports for management. Prepares, reviews and evaluates program or department documents for appropriateness, completeness, and accuracy; processes documents according to guidelines. Maintains specialized database(s), including entering and retrieving information. Accesses, updates and enters information into specialized databases to include vehicle registrations, driver’s licenses, warrants, stolen vehicles, firearms and property, missing persons, restraining/no contact orders, and other criminal records.Completes extensive background checks for firearm transfers, concealed pistol licenses, and state firearm dealer licenses; coordinates with State and/or Federal governing bodies to delay, deny, revoke, or approve any firearm-related transaction within the Marysville jurisdiction.Provides fingerprinting services to the public.Sorts, compiles, and files records, reports, and other documents.Creates and maintains a variety of logs and other tracking tools.Drafts routine correspondence and notices to customers.Photocopies and distributes a variety of information for internal and external customers.Relieves other clerical and office support personnel as needed. Processes requests for police records that fall outside of the public records act and may be submitted from law enforcement, state and federal agencies, or insurance companies.Assists with the redaction of body-worn camera video in coordination with the confidential administrative specialist (program coordinator) and the Public Disclosure Specialist.Maintains police records per legally established retention schedules, departmental policy, and other applicable regulations. Destroys records as assigned by Records Lead.Assists with monthly uniform crime reports submitted to state officials.Works with court personnel and prosecutors office to deliver materials in a timely manner.Trains departmental personnel to use computerized records system.Attends inter-agency and LEIRA meetings to obtain information about new laws; works with other governmental agencies in sharing information.Sorts, distributes, and processes mail.
<br><br>
SUPPLEMENTAL INFORMATION
<br>The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift up to 10 pounds; and occasionally lift and/or move 10 to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position works in an office, and the noise level in the work environment is usually low to moderate. This position works a scheduled rotating shift that includes nights, weekends, and holidays to provide twenty-four hour, seven-day-a-week coverage.This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.Teamsters union

Police Records Technician

State of Arizona

<div><div><p>ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION &amp; REENTRY</p>
<p><i>Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.</i><br>
<br>
<i>The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.</i></p>
</div><p><b>CORRECTIONAL RECORDS TECHNICIAN I</b></p>
<p>Job Location:
</p><div><p>Address:
</p><p>Arizona State Prison Complex (ASPC) &ndash; Phoenix
<br>
2500 East Van Buren Street<br>
Phoenix, Arizona 85008</p>
<p>
<br>
https://corrections.az.gov/
</p></div><p>Posting Details:
</p><div><p>Salary: $33,600.00<br>
</p><p>Grade: 16<br>
</p><p>Closing Date: January 14th 2026</p>
</div><p>Job Summary:
</p><div><p>Are you a detail-oriented professional with a passion for organization and accuracy?
<br>
<br>
The Arizona Department of Corrections, Rehabilitation &amp; Reentry (ADCRR), is seeking a qualified individual to check daily arrivals for future release dates and completed appropriate forms. This position also checks and maintains tentative release lists to ensure inmates are released as mandated by law and Arizona Department of Corrections Rehabilitation &amp; Reentry (ADCRR) policy at the Arizona State Prison Complex - Phoenix.
<br>
<br>
Apply NOW, and take your career to the next level with the Department of Corrections!</p>
</div>
<p>Job Duties:
</p><div><ul><li>Verifies release eligibility in accordance with applicable state statutes, policies, and procedures prior to the offender&rsquo;s actual release
</li><li>Process release paperwork
</li><li>Notifies the appropriate authorities with release dates</li><li>Arranges transportation to approved placement</li><li>Coordinates parole hearings and process paperwork
</li><li>Processes Sex Offender Registration and notification forms in cooperation with the Arizona Department of Public Safety and ADCRR Sex Offender Coordination Unit</li><li>Processes commitment paperwork for the Arizona State Hospital as necessary</li><li>Answers questions regarding inmate records and the application of sentencing and release eligibility</li><li>Reviews, verifies and enters data with ACIS system to determine accuracy, isolates and defines problems</li><li>Corrects inaccurate data to ensure ACIS is able to use correct methodology for time computation
</li><li>Analyzes and interprets court orders, documents, and commitments to ensure legality and accuracy as it pertains to inmate sentence in order to accept a commitment to the ADCRR</li><li>Process Immigration and Customs Enforcement (ICE) detainers and prepares inmates for pick up by ICE</li><li>Attends staff meetings and all mandatory training</li><li>Drives on State business</li><li>Performs other duties appropriate to the assignment</li></ul>
</div>
<p>Knowledge, Skills &amp; Abilities (KSAs):
</p><div><div>Knowledge of:
<br>
<br>
<ul><li>Arizona Revised Statutes (ARS) and ADCRR policies and procedures governing releases, detainers, and warrants</li><li>Automated and manual filing systems for inmate records</li><li>Work management, leadership, and training practices and procedures</li><li>English including grammar, spelling, and punctuation
</li><li>Personal computers and software including Microsoft Office Suite, Google Suite, and ACIS</li><li>Mathematics</li><li>Interpreting court documents and legal terminology
</li></ul><br>
Skill in:<br>
<br>
<ul><li>Interpretation, analysis, and application of ARS rules and regulations</li><li>ADCRR policies and procedures as it applies to offender time calculations</li><li>Interpretation and analysis of court documents and understanding legal terminology</li><li>Verbal and written communication
</li><li>Establish and maintain interpersonal relations</li><li>Customer service
</li><li>Attention to detail</li><li>Operation and use of ACIS</li><li>General office practices</li></ul><br>
Ability to:<br>
<br>
<ul><li>Comprehend complex policies, procedures, and departmental systems</li><li>Understand and comply with verbal and written instructions</li><li>Accurately perform complex mathematical calculations</li><li>Understand legal terminology
</li><li>Retain and apply the knowledge acquired
</li><li>Audit manual and automated systems
</li><li>Learn and adhere to ADCRR policies and procedures</li><li>Interact professionally with employees and the public</li><li>Work in a prison environment</li></ul></div>
</div>
<p>Selective Preference(s):
</p><div><ul><li>Experience interpreting court documents and legal terminology
</li><li>Work history with legal documentation</li><li>Experience with ACIS</li></ul></div><br>
<p>
Pre-Employment Requirements:
</p><div><p>Employment is contingent on the selected applicant passing a background investigation and drug test.<br>
<br>
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver&rsquo;s license, complete all required training, and successfully pass all necessary driver&rsquo;s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver&rsquo;s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).<br>
<br>
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.</p>
<p><i>
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).</i></p>
</div>
<p>Benefits:
</p><div><div>We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
<br>
<ul><li>Vacation and sick days with 10 paid holidays per year</li><li>Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).</li><li>Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options</li><li>Exceptional retirement program</li><li>Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program</li><li>An incentivized commuter club and public transportation subsidy program</li></ul></div><br>
<p></p>
</div>
<p>Retirement:
</p><div><p>Positions in this classification participate in the Arizona State Retirement System (ASRS).
<br>
<br>
Enrollment eligibility will become effective after 27 weeks of employment.<br>
<br>
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.</p><br>
</div>
<p>Contact Us:
</p><div><p>The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.</p></div></div>

CORRECTIONAL RECORDS TECHNICIAN I

Crow Wing County

<div><div><div><h2 class="jobSectionHeader"><b>Position Objective</b></h2></div>
<div><p>Make a difference in Crow Wing County by joining a dynamic team that delivers excellence!<br>
<br>
This position provides support services to the investigators, officers, correctional officers, dispatchers and administration of the Crow Wing County Sheriff's Office by working with the Records Supervisor to insure the continuous and effective operation of the Records Unit. The position requires the knowledge, use and application of specialized systems, procedures, statutes and regulations relating to law enforcement in Minnesota. Assignments within the unit may vary at times but each member of the unit is expected to maintain their knowledge and ability to perform all of the essential duties at any given time.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Duties &amp; Responsibilities</b></h2></div>
<p></p><div><ul><li>Transcribe reports and statements for officers and administration.</li><li>
Prepare case files for prosecution in a timely manner, and in accordance with state statutes. This involves identifying degree of criminal charge and applicable deadlines, preparing appropriate forms, ensuring all necessary documents are present and accurately completed.</li><li>
Create and maintain accurate files in the Records Unit through: proper classification of data in accordance with CJRS (Criminal Justice Reporting System), and the Crow Wing County Sheriff's Office Policies and Procedures; accurate entry of data into State and internal systems; accurate scanning of completed case files.</li><li>
Review, code and submit all Initial Case Reports into NIBRS per state and federal mandates.</li><li>
Know and understand the application processes related to Permit to Carry and Permit to Purchase and maintain an understanding of all systems related to the approval and issuance reporting.</li><li>
Participate in the on-going maintenance of all Permit to Carry applications by accessing and reviewing the annual criminal history checks.</li><li>
Receive and process records requests from the public, insurance companies, other law enforcement personnel, Guardian Ad Litem, Crime Victim Ombudsman, and other agencies, processing and responding to the requests in a timely manner, in accordance with MN data practices laws.</li><li>
Process various types of media, accurately recording information in the case file; retrieving such data as needed and disseminating copies in accordance with data practices.</li><li>
Participate in the dangerous dog or potentially dangerous dog registration process and procedures.</li><li>
Process all traffic citations, verifying court dates, driver's record, vehicle registration and accuracy of State Statute; make all necessary copies and disseminate for data entry, filing, court and prosecuting attorney.</li><li>
Know and understand the reporting requirements of the MN Predatory Offender Registration (POR) program.</li><li>
Assist in implementing and maintaining internal processes related to the tracking of all POR paperwork; to insure compliance with all state requirements.</li><li>
Know and understand the receipting procedures for the office; receipt all monies accurately.</li><li>
Perform all duties of the Administrative Associate assigned to the front desk when needed.</li><li>
Train new employees as directed.</li><li>
Maintain confidentiality requirements of the Crow Wing County Sheriff s Office in accordance with MN Data Practices and office policies and procedures.</li><li>
Adhere to all Crow Wing County Sheriff's Office Policies and Procedures.</li><li>
Performs other related functions as assigned or apparent, including responding to an emergency event.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><ul><li>High School Diploma or Equivalent</li><li>
Formal prep of less than one year such as a certificate program in related field or equivalent knowledge gained from experience and/or education.</li><li>
Three or more years of work experience of a similar nature and scope of responsibility</li><li>
Intermediate proficiency with Microsoft programs</li><li>
Accurate keyboarding skills of 50 words per minute (test required at time of application).</li></ul><b>
SPECIAL REQUIREMENTS:</b><ul><li>
Satisfactory completion of Department of Public Safety background examination.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Desirable Qualifications</b></h2></div>
<p></p><div><ul><li>Prior experience working with criminal data records</li><li>
Extensive transcription experience</li><li>
General Database experience</li><li>
Understanding of a records management and ability to properly classify and enter data into the various systems and commit documents to a computerized repository using exemplary quality control guidelines in data integrity.</li><li>
Ability to properly enter data and accurately file reports and retrieve and print copies of reports for release to the public and other criminal justice agencies based upon Minnesota Data Practices guidelines.</li><li>
Knowledge of the National Crime Information Codes (NCIC), Minnesota Criminal Justice Reporting System (MNCIS), and the National Incident Based Reporting System (NIBRS).</li><li>
Ability to communicate professionally and effectively orally and in writing.</li><li>
Ability to work well with others and to create a cooperative atmosphere that fosters good team relations and maximum productivity.</li><li>
Ability to create and execute documents.</li><li>
Ability to read and process various legal documents.</li><li>
Ability to prioritize work assigned for optimum efficiency.</li><li>
Ability to take assignments and direction from multiple individuals.</li><li>
Willingness to accept responsibility, take initiative, and work independently or as part of a team to accomplish the goals assigned.</li><li>
Good working knowledge of criminal law to the extent necessary to perform daily tasks.</li><li>
Knowledge of office procedures and job assignments within the office.</li><li>
Good working knowledge of all internal and external databases.</li><li>
Strong organizational skills.</li><li>
Good working knowledge of MN BCA requirements in completing criminal history requests.</li><li>
Ability to handle irate people and control situations while being courteous and professional</li></ul></div></div></div><p></p>

Records Specialist

<div><div><div><h2 class="jobSectionHeader"><b>Summary Statement</b></h2></div>
<p></p><div><p>Join the Boise Police Department as a <b>Records Specialist Lead</b> and take the lead in supporting critical police operations. In this key role, you&rsquo;ll oversee and perform a variety of administrative and records management tasks that ensure accurate, timely support for officers, detectives, staff, and leadership. You&rsquo;ll provide guidance and mentorship to team members, promote continuous development, and help maintain the integrity of vital departmental records.</p><p>
The ideal candidate is a strong leader with a focus on team development, attention to detail, and a commitment to excellence in service. This position requires flexibility and dedication, working a rotating schedule that includes <b>nights, weekends, and holidays</b> to support 24/7 operations.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members&rsquo; input, providing feedback and resolving any issues or conflicts.</li><li>
Processes police records according to records management regulations, policies and procedures. Reads and interprets crime reports to classify the events into the records management system. Reviews crime information to determine which policies are relevant or apply, who has jurisdiction and existing related statutes. Maintains security, privacy and confidentiality of police records. Determines which police records can be released and to whom according to records policies and procedures.</li><li>
Classifies and updates police report data, ensuring documents are electronically transferred appropriately. Exports crime data and provides mandated reports to the appropriate reporting agencies.</li><li>
Provides administrative and technical support to internal police staff to research people, places and vehicles as needed. Assists the public in obtaining police services. Responds to a variety of inquiries concerning police information.</li><li>
Develops and maintains training materials and mentors employees. Coordinates training schedules. Reviews the work of others for quality and accuracy. Participates in interviews and contributes to hiring decisions. Communicates with management about employee training, job performance and work quality. Provides topics, materials and assistance for monthly meetings. Packages case reports for delivery to the Prosecutor's Office. Ensures all agencies involved have appropriate paperwork about relevant cases.</li><li>
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements</b></h2></div>
<div><p><b>Required Knowledge, Experience, And Training</b></p><ul><li>
High school diploma or equivalent <b>and</b> six years of progressively responsible experience in a law enforcement environment including extensive use of software systems, records management, <b>or</b> an equivalent combination of education and/or experience.</li></ul><b>
Knowledge of:</b><ul><li>
Record management practices, principles and methods</li><li>
Public records laws</li><li>
The criminal justice process</li><li>
Supervisory practices and procedures</li><li>
General office policies and procedures</li><li>
Computer usage including related software</li></ul><b>
Ability to:</b><ul><li>
Lead and train staff</li><li>
Demonstrate strong attention to detail</li><li>
Communicate effectively in the English Language at a level necessary for efficient job performance</li><li>
Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation</li></ul><br>
<b>
Preferred Knowledge, Experience, And Training</b><ul><li>
National Crime Information Center (NCIC) certification and teletype familiarity.</li><li>
Knowledge of the National Incident-Based Reporting System and guidelines.</li></ul><br>
<b>
Special Requirements</b><br>
<b>Applicants must be able to pass:</b><br>
<ul><li>
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation</li><li>
Boise Police Department Criminal Justice Information System Background Check (BPD CJIS)</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Working Conditions</b></h2></div>
<div><p>The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<br>
<br>
<b>Physical Efforts</b><br>
While performing the duties of this job the employee is occasionally lifting/carrying up to 50 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear, smell and touch. Work in this position also includes close vision. Employees will sit, stand and walk.<br>
<br>
<b>Working Environment</b><br>
The work environment will include inside conditions.</p></div></div></div>

Records Specialist Lead

Prisma Health

<div><p><b>Inspire health. Serve with compassion. Be the difference.</b></p><p></p><p><b>
Job Summary</b></p>
Reviews and validates that scanned documents reside with the correct patient and are indexed to the correct document type and level (encounter, patient, or order) within the document management system. Assesses and reports document imaging quality metrics by employee and by location. Assures inaccurately scanned information is promptly corrected to assure the overall integrity of the patient medical record. Maintains an expert knowledge of the imaging system function and all supportive software.<p></p><div><p><b>
Essential Functions</b></p><ul><li><p>
All team members are expected to be knowledgeable and compliant with Prisma Health's values: Inspire health. Serve with compassion. Be the difference.</p></li><li><p>
Performs quality audits of scanned documents and reports accuracy of work performed to include correct indexing of documents to the patient, document type, and scanning level. Identifies and reports trends in processing errors in order to reduce error rate, identifies opportunities to improve upon process and/or reduce scanning volume.</p></li><li><p>
Resolves incorrectly scanned documents or documents scanned to the incorrect patient/location by re-scanning, re-indexing, and/or redacting.</p></li><li><p>
Identifies system issues impacting the timeliness or quality of scanning and submits support tickets</p></li><li><p>
Maintains statistical information on corrections, audits, and system problems to be sent to Management for review.</p></li><li><p>
Participates in testing of system functionality, new releases, and makes recommendations for system enhancements.</p></li><li><p>
Assists members of the document imaging staff</p></li><li><p>
Performs other duties as assigned.</p></li></ul></div><p></p><div><div><p><b>
Supervisory/Management Responsibilities</b></p><ul><li><p>
This is a non-management job that will report to a supervisor, manager, director or executive.</p></li></ul><p></p><div><div><p><b>
Minimum Requirements</b></p><ul><li><p>
Education - High School diploma or equivalent OR post-high school diploma/highest degree earned</p></li><li><p>
Experience - Two (2) years of experience in health information management or related Epic credential</p></li></ul></div><p></p><div><div><div><div><p><b>
In Lieu Of</b></p><ul><li><p>
In lieu of education and experience noted above, an Associate Degree in Health information Management may be considered.</p></li></ul><p></p><p><b>
Required Certifications, Registrations, Licenses</b></p></div><ul><li><p>
Registered Health Information Technician (RHIT) through AHIMA preferred, if applicable</p></li></ul></div><p></p><div><p><b>
Knowledge, Skills and Abilities</b></p><div><div><ul><li><p>
Maintains an expert level of knowledge on document management system functionality and work processes.</p></li><li><p>
Document scanning skills preferred</p></li><li><p>
Electronic medical record skills preferred</p></li></ul></div></div></div></div></div></div></div></div><p></p><p><b>
Work Shift</b></p>
Variable (United States of America)<p></p><p><b>
Location</b></p>
Patewood Outpt Ctr/Med Offices<p></p><p><b>
Facility</b></p>
7001 Corporate<p></p><p><b>
Department</b></p>
70017502 HIM-Operations<p></p><p>
Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.</p></div><p></p>

Health Information Management Quality Analyst, FT, Variable

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