records technician

Douglas County Sheriff's Office

<p></p><div><p><b>Records Technician I</b></p><p><b>
Employment Type: </b>0 - Full-time Regular<br>
<b>Pay Range: </b>$50,640.00 - 75,960.00<br>
<b>Location: </b>Castle Rock, CO<br>
<b>Elected Office / Department: </b>SHERIFF<br>
<b>Job Number: </b>req2815<br>
<b>Closing Date:</b> 4/11/2026</p><div></div><p><b>
</b></p><p></p><p><b>Interested in joining the Douglas County Sheriff's Office located between Colorado Springs and Denver in Castle Rock, Colorado?</b></p><p>
The Douglas County Sheriff's Office has an exciting opportunity for a Records Technician I!</p><p>
Generally, the hiring range is $50,640.00 to 63,300.00 annually. Qualifications, education and experience as it relates to the position will be taken into consideration when determining salary.</p><p>
Douglas County offers an excellent comprehensive benefit package including but not limited to: Medical/Dental/Vision. For a more detailed overview, please review our Employee Benefit Guide.</p><p><b>
General Duties:</b> Under general supervision successfully performs a variety of complex clerical and communication tasks. Must be methodical in completing daily work assignments with a high degree of accuracy. Knowledgeable in information collection, entering police records, statistical computation and the maintenance and accuracy of official department records. Processing requests for criminal justice records in accordance with federal, state, and local policies and procedures.</p><p><b>
Examples of Duties and Responsibilities:</b></p><ul><li>
Ensures quality control with law enforcement report accuracy.</li><li>
Merges Criminal reports from the mobile field reporting system into the law enforcement records system, scans and files reports electronically, files tickets, collects fines, provides discovery per Criminal Rule 16 to District Attorney&rsquo;s Office and the State of Colorado Courts.</li><li>
Verifies all electronic and handwritten documents are forwarded properly to avoid discovery violations.</li><li>
Receives requests and responds in providing criminal justice records per the Criminal Justice Records Act, the Colorado Open Records Act in accordance with federal, state, and local laws. Ensures these requests are fulfilled or forwarded for processing per policies.</li><li>
Records Technician I must operate with an extreme level of accuracy. Ensuring quality control with law enforcement report accuracies. Judicial mandates require timely dissemination of highly accurate records to include all reports associated with criminal, misdemeanor, and traffic cases. An error in providing these documents may cause a case to be dismissed, sanctions for the Sheriff&rsquo;s Office and traumatized crime victims.</li><li>
Provides accidents and traffic citations to the courts and Department of Revenue (DOR).</li><li>
Provides driving privilege penalties and other legal documents in preparation of denial hearings concerning Driving Under the Influence (DUI) hearings to DMV/DOR seals and expunges criminal records as directed by the court.</li><li>
Ability to understand NIBRS and verify that reports are correctly prepared based on NIBRS standards.</li><li>
Prepares CCIC validations monthly. This requires technicians to authenticate the list of property and person files reported for validation.</li><li>
Balance traffic ticket surcharge accounts monthly.</li><li>
Utilizes local and state/federal computer/teletype systems to query, enter or cancel operational data and relay as authorized.</li><li>
Able to handle an extremely busy workload and self-initiate priorities computation of Sheriff&rsquo;s fees and other financial data.</li><li>
Extensive detailed data entry for both criminal and traffic reports.</li><li>
Daily contact with general public both in person and by phone.</li><li>
Demonstrates extensive knowledge and understanding about Criminal Justice Records Act (CJRA) and inform members of the general public about laws and departmental policies in relation to availability of release; ensure established guidelines are properly enforced at all times.</li><li>
Assembles, validates, and distributes a variety of reports to department staff, the public, local, state and federal agencies.</li><li>
Moderately complex bookkeeping and record keeping including, the handling of large sums of money.</li><li>
Processes solicitor registration applications for Douglas County.</li><li>
May be assigned as a trainer for other records technicians.</li><li>
Ability to assign records requests to all members of the department.</li><li>
Performs other duties and jobs as required and assigned.</li><li>
Division support duties at the Highlands Ranch Substation (HRSS).
</li><li><b>Note:</b> The successful applicant must be able to perform ALL the above job functions, unassisted, and at a pace and level of performance consistent with actual job requirements. These duties are intended to be illustrative only and are not intended to be all-inclusive.</li></ul><p></p><p><b><br>
Minimum Requirements:</b></p><ul><li>
At least 18 years of age.</li><li>
High School Diploma or G.E.D.</li><li>
Two years of clerical, legal or recordkeeping experience and/or law enforcement education or a combination of both.</li><li>
High level of understanding of computer programs and keyboarding.</li><li>
Strong customer service skills and the ability to communicate professionally with the public in providing quality customer service.</li><li>
Ability to retrieve, update and research information efficiently.</li><li>
Some geographic knowledge preferred to assist in the use of the geographic database and GEO base.</li><li>
Good time management, organizational skills, and attention to detail.</li><li>
Understanding of a functional file system.</li><li>
Ability to deal with confidential and sensitive materials and records and maintain trust.</li><li>
Ability to work holidays and weekends as an essential employee.</li><li>
Able to pass qualifying exams and background investigation.</li><li>
Possession of a valid Colorado Driver&rsquo;s License.</li><li>
Must possess and maintain NCIC/CCIC certification, or ability to obtain within six (6) months of employment.</li></ul><p><b>
Consequence of Error:</b> Criminal cases can be dismissed with or without prejudice based upon a Judge&rsquo;s ruling when a mistake or error is made by a records clerk, this can affect victims, witnesses, suspects, the prosecution, the defense, the public&rsquo;s opinion of the Sheriff&rsquo;s Office and Douglas County Government as a whole. Errors may result in the creation of legal liability for the County, the Sheriff&rsquo;s Office and/or members of the Sheriff's Office involving both criminal and civil matters. Errors can also affect the livelihood and criminal history of the citizens we deal with.</p><p><b>
Essential Functions:</b></p><p>
Language Skills: Ability to read, interpret and develop routine documents, reports, and correspondence. Ability to communicate effectively with co-workers and the public. Ability to establish and maintain effective working relationships.<br>
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Mental Abilities: Able to comprehend and retain information related to general job assignments within context of the position held. Able to understand and follow oral and written instructions and maintain confidentiality of information.<br>
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Physical Skills: Possesses and maintains the ability to operate standard office machines, equipment, and utensils.<br>
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Public Interaction: Explains relevant information as required by verbal and written methods. Assists public as a resource for information relevant to the job assignment. May be required to explain procedures, laws, complaints and other information as required by verbal and written methods. Ability to deal with upset and/or irate people.<br>
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Verbal Skills: Applicant must have excellent communications skills. Speak English clearly and converses effectively with persons of divergent ethnic, cultural, and educational backgrounds.<br>
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Computer Skills: Must have basic user-level competency with Windows PC operating systems. Ability to learn various other computer software programs used in records for the maintenance of the law enforcement records, scanning and electronically storing documents. Ability to run software for point of sale (similar to a cash register) and handle cash, credit card transactions, and daily reconciliation on a cash accounting software program.<br>
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Department Policies and Procedures: Demonstrates working knowledge of and compliance with all department policies, procedures, and directives.<br>
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Emotional Abilities: Controls personal emotional responses and acts appropriately under high levels of personal stress. Demonstrates sensitivity to feelings of others; listens with empathy towards others; and displays compassion to those in distress. Controls personal aggressive responses and acts in a manner designed to calm volatile persons.<br>
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Social Skills: Establishes and maintains effective relationships with peers, supervisors, and the public. Asserts self when necessary to confront or exert control over others.<br>
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Mathematical Skills: Ability to calculate figures and amounts such as interest, proportions, percentages. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Also, must understand basic accounting like handling refunds, collecting cash, checks, credit cards, and balancing those accounts daily.<br>
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Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled form.<br>
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Judgment: Applies knowledge and reasoning to make prompt and effective decisions in both routine and non-routine situations; evaluates alternative courses of action and selects the most acceptable alternative; makes sound decisions in a timely manner; sizes up a situation quickly and takes appropriate action. Must be able to recognize that all documents in records are discoverable documents that need to be forwarded to the District Attorney or directly to the court as soon as they are received and use judgment to correctly disseminate these documents to the correct location.<br>
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Initiative: Ability to complete assignments without waiting to be told what to do. Makes an effort to improve skills and keeps informed of new developments in the field; exerts the effort needed to make sure the job is done correctly; is consistently productive.<br>
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Physical Demands: Job requires walking, standing, and sitting for extended times periodically. Lifting file boxes weighing 35 pounds is periodically required. Prolonged typing for data entry. Must be able to operate general office equipment, reach with hands and arms, talk or hear, and tolerate a quiet to moderate noise level in the workplace.<br>
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Testimony: Must be able to provide credible testimony in a court of law or any other legal proceeding or investigation<br>
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Other: In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.</p><p></p><p><b><br>
ADDITIONAL INFORMATION:</b></p><p>
In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.</p></div>

Records Technician I

Wow! Smiles

<p>Description:<br/></p><p>Primary Responsibilities:<br/></p><p>In addition to the clinical duties listed below, the records technician enhances patient care by<br/></p><p>greeting and welcoming all new patients into the practice. Must keep informed and updated on<br/></p><p>HIPAA and OSHA regulations.<br/></p><p>Patient Management:<br/></p><p>Interact in a positive manner with patients at all times.<br/>Maintain a pleasant, caring, people-oriented team attitude at all times.<br/></p><p>Clinical:<br/></p><p>Maintain a neat and orderly office and lab area where you function and help others when necessary.<br/>Fabricate removable appliances under the direction of the office manager.<br/>Assist in the evaluation of fit esthetics as needed.<br/>Learn to deliver retainers, do retainer check appointments, and take impressions to assist the clinic when available and necessary.<br/>Pour impressions intended for retainers and study models.<br/>Familiarize yourself with clinical assistant duties and responsibilities and substitute when necessary.<br/>Seat and set up patients for to OA, deliver retainers, take impressions, and take chair side records as necessary.<br/>Learn to take intra-oral scans for touch-up and retainer programs.<br/>Assist with sterilization and restocking of instruments between records when available and necessary.<br/>Be knowledgeable with instrument and supply ID to help with restocking in the clinics.<br/>Be available on Non-doctor days for patient care.<br/>Records management.<br/>Take patient photographs, panoramic, cephalometric x-rays; upload them onto the patient&rsquo;s chart; and print them for diagnostic purposes for the treatment coordinator an orthodontist.<br/>Handle patient information in compliance with legal requirements, including HIPAA regulations.<br/></p><p>Communications:<br/></p><p>Maintain open communication with the doctor(s), treatment coordinators, front desk, and office manager.<br/>Ship and receive all outside lab cases.<br/>Review and double check the following week's deliveries as well as check for updates in the schedule daily.<br/>Maintain open communication with the doctor(s), office manager, outside lab and other agencies that we work with.<br/>Inventory/Maintenance Management/Daily Checklist.<br/>Monitor inventory of required and necessary records materials, instruments and equipment.<br/>Be knowledgeable about all equipment, its maintenance and servicing needs.<br/>Maintain equipment in record/lab areas and perform overall maintenance of dental equipment.<br/>Maintain x-ray processor.<br/>Arrange for repairs when necessary.<br/>Develop and maintain daily and weekly maintenance schedule.<br/>Providing management a monthly maintenance report.<br/>Fold and put Cintas towels away in designated area.<br/>Prep milk bath, ultrasonic solution, impression trays, turn on LISA/Statim machines, turn on electronics (TV and computers), prepare debond projects, process all instruments and impression trays, complete lunch and end of duties checklist, check schedule one week out to ensure appliances have been delivered, and ensure retainers are made prior to appointment date and time.<br/></p><p>Sales &amp; Marketing:<br/></p><p>Assist the marketing team in both internal and external marketing initiatives.<br/>Staff minimum of two marketing events per quarter.<br/>Represent the company throughout the community.<br/>Office Participation.<br/>Be an active participant in team meetings.<br/>Agree to, and work by, the team principles outlined in your training packet.<br/>Perform other tasks as assigned by management and doctor.<br/>Requirements:<br/>X-ray license is a plus.<br/>Infection Control and Dental Practice Certificates a plus.<br/>May be required to lift up to 40 pounds.<br/>Active movement throughout the day: sitting, walking, standing, squatting, bending, stooping, reaching, etc. (not a sedentary position).<br/>Vision: close vision, depth perception, and ability to adjust focus.<br/>Hearing: able to satisfactory communicate with patients, doctor, and other staff members to ensure verbal communication is clearly understood, or a satisfactory-equivalent method of communication.<br/>Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or operate equipment.<br/>May be required to administer CPR.<br/>Occasional exposure to toxic or caustic chemicals and radiation.<br/></p>

Orthodontic Records Technician

City of Haysville, KS

<p><b>Date posted:</b> March 19, 2026</p><p><b>Pay:</b> From $18.79 per hour</p><p>Job description:</p><p>POSITION SUMMARY</p><p>Under the general supervision of the Police Records Supervisor, the POLICE RECORDS TECHNICIAN is a non-exempt position under FLSA which performs communication and records duties for the City of Haysville. Answers incoming telephone calls, obtains necessary information, provides information in support of police and other city personnel, and maintains department records. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City. Must be able to work any shift. Regular attendance is required.</p><p>ESSENTIAL FUNCTIONS</p><ul><li>Answers incoming non-emergency calls and contacts appropriate personnel;</li><li>Maintains department records, logs, and files;</li><li>Prepares and mails NCIC validation letters;</li><li>Performs computer and data entry duties;</li><li>Transcribes criminal tape recordings;</li><li>Disseminates records;</li><li>Monitors severe weather conditions, disseminates weather watches, warnings and notifies appropriate personnel;</li><li>Monitors Police Department and Haysville Public Works radios;</li><li>Monitors City camera system for nefarious activity;</li><li>Answers after hours, holiday and weekend calls for water, sewer and street departments and contacts appropriate personnel;</li><li>Fields questions, concerns, and complaints from the general public;</li><li>Perform Court Clerk duties as required;</li><li>Handles money received for dog impounds, insurance companies, and attorneys for report copies;</li><li>Operates NCIC / CJIS Systems;</li><li>Performs clerical duties including typing, filing, and photocopying;</li><li>Utilizes current system to notify on call personnel;</li><li>Performs Notary Public duties;</li><li>Testifies in court;</li><li>Follows department policies and procedures;</li><li>Follows safety procedures and practices.</li></ul><p>MARGINAL FUNCTIONS</p><ul><li>Perform record checks as required;</li><li>Assemble cases listed on the court docket;</li><li>Registers voters;</li><li>Assists other city departments;</li><li>Performs other duties as deemed necessary.</li></ul><p>POSITION REQUIREMENTS</p><p>Experience: A minimum of one year experience is recommended. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within one year of employment.</p><p>Education: A high school diploma, certified transcript, or GED is required. Must possess National Crime Information Center Full Access certification (or obtain within 6 months of employment). Must possess Notary Public certification (or obtain within 6 months of employment).</p><p>Technical Skills: Working knowledge of local geography, computers, office procedures, department policies, and mathematics is required. Must operate computers, telephones, two-way radios, and other department equipment, and must know department codes, signals and acronyms. Must understand and anticipate problems, type with speed and accuracy, prepare reports, follow department policies and procedures, read and interpret written instructions, maps, reports, department logs, and instructional materials. Should remain calm in a crisis situation and possess excellent public relation and organizational skills, and oral and written communication skills in English. Must maintain absolute confidentiality of information, data and records obtained through or because of employment with the City.</p><p>Problem Solving: Occasional independent problem solving. Encounters problems with citizen complaints, prioritizing workload and maintaining quality control.</p><p>Decision Making: Occasional independent decision making. Makes decisions about providing citizen assistance, and performing daily duties in the most efficient manner.</p><p>Supervision: Works under direction of the Community Resource Supervisor. Has no supervisory responsibilities.</p><p>Financial Accountability: Responsible for the safe operation of department equipment and is required to be bonded. Does not participate in the annual budget process.</p><p>Personal Relations: Frequent contact with the general public, co-workers, and supervisory personnel. Very limited contact with the governing body.</p><p>Working Conditions: No adverse working conditions exist. Working in an office setting with a computer is the primary aspect. Deals with the general public including angry and upset people. May be required to work shifts outside of normal working hours and sometimes holidays as scheduled. Subject to call-back/call-in.</p><p>Physical Requirements: Frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. Occasionally required to walk. Must occasionally lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Must safely operate a vehicle.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Dependent health insurance coverage</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p><p>Pay: From $18.79 per hour</p><p>Work Location: In person</p>

Police Records Technician

City of Duluth

JOB
<br>SUMMARY/PURPOSEThis is the journey-level class within the Police Records Technician series performing clerical and technical duties involved in the maintenance of highly confidential records and crime data with only occasional instruction or assistance.DISTINGUISHING FEATURES OF THE CLASSEmployees at this level are distinguished from the Police Records Technician I level by the proficient performance of the full range of duties as assigned including processing, coding and independently entering various reports into a records management system, working independently, applying well developed program knowledge, and exercising judgment and initiative. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed only on completion and for overall results. Positions at the Police Records Technician II level are normally filled by advancement from the Police Records Technician I level.
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EXAMPLE OF DUTIES
<br>1. Be an effective team member by exhibiting self-motivation, supporting other employees in handling tasks, interacting effectively and respectfully with others, showing a desire to contribute to the team effort, accepting assignments willingly, and completing tasks within agreed upon timelines.2. Type, word process, record, and file a variety of police records, reports, and materials including memos, letters, reports, complaints, booking information, warrants, citations, and crime and traffic reports from hard copy or dictation.3. Copy, sort, file, retrieve, and distribute a variety of documents and police reports, citations, warrants, and other materials to appropriate personnel and to appropriate agencies.4. Assemble, code, index, record, and summarize a variety of police data including administrative citations, serious crime offenses, stolen, stored, recovered, and towed vehicles, crime reports, booking sheets, file field interrogation cards, and related documents.5. Enter and retrieve data in City, local, state, and federal law enforcement automated database systems.6. Perform transcription of police reports and typing services using independent judgment.7. Scan, index, and verify a variety of records and reports into the records management system.8. Release requested reports and related information to the public or to outside agencies in accordance with established regulations.9. Perform receptionist duties, including answer telephones and assist department personnel and the general public by telephone or in person by providing general information regarding departmental policies, procedures, and regulations.10. Maintain, sort, copy, and distribute reports and other materials; distribute mail.11. Complete criminal history background checks and process fingerprint cards as needed.12. Handle basic financial transactions, which may include billing, invoicing, ordering of supplies, and receiving monies.13. Other duties may be assigned.
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SUPPLEMENTAL INFORMATION
<br>Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.

Police Records Technician II

Caban Resources

<p>MEDICAL RECORDS TECHNICIAN</p><p>SUMMARY. Serves as a medical records technician to process and maintain inpatient, outpatient or ambulatory procedure unit medical records. Required to compile, extract or locate medical information/data to ensure medical record accountability and availability in accordance with DoD and medical service standards.</p><p>1. QUALIFICATIONS:</p><p>1.1. Mandatory knowledge and skills.</p><p>1.1.1. A fully qualified typist (computer keyboard) with a minimum of 40 WPM is required.</p><p>1.1.2. English language, correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and transcribed material.</p><p>1.1.3. Standard office equipment, such as computers, typewriters, copiers, fax machines, telephone systems and office automation systems, to perform a substantial range of medical record maintenance support.</p><p>1.1.4. General medical ethics, telephone etiquette, and excellent communication and customer service skills.</p><p>1.1.5. Joint Commission on Accreditation of Healthcare Organizations (JCAHO) standards for complete, prompt, and accurate health records.</p><p>1.2. Education. High School diploma or General Educational Development (GED) equivalency. Basic medical terminology required.</p><p>1.3. Experience. At least one year relevant experience or specialized Registered Health Information Technician (RHIT) or Registered Health Information Administrator certification required.</p><p>1.4. Work Environment/Physical Requirements. Requirements include prolonged walking, standing, sitting or bending. Must be able to carry 25-50 pounds and reach high shelving units with the assistance of stepladders to retrieve and file medical records.</p><p>2. UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES:</p><p>2.1. Armed Forces Health Longitudinal Technology Application (AHLTA)</p><p>2.2. Composite Health Care systems (CHCS) and/or MHS GENESIS</p><p>2.3. Defense Enrollment Eligibility Reporting System (DEERS);</p><p>2.4. Military Filing System - by sponsor social security number, terminal digit order, color-coded and blocked filing system.</p><p>2.5. Contents of a military medical record, layout, sections, family member prefix designation, forms used in a MTF, and the medical record tracking procedures.</p><p>2.6. Health Artifact and Management Solutions (HAIMS)</p><p>3. PERFORMANCE OUTCOMES:</p><p>3.1 Initiates and maintains medical records in accordance with prescribed directives.</p><p>3.2 Files military forms documenting patient care into patient medical records.</p><p>3.3 Conducts daily pull, delivery and retrieval of patient records.</p><p>3.4 Searches for missing paperwork or records. Requests information pertaining to patient treatment to place in the medical record.</p><p>3.5 Prepares reports regarding record statistics as necessary. Participates in records review as part of the facility&rsquo;s quality assurance program and in accordance with accreditation standards.</p><p>3.6 Reviews records to ensure proper and complete documentation.</p><p>3.7 Retires medical records in accordance with regulatory guidelines.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Medical Records Technician

US Military Treatment Facilities under DHA

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p><b>About the Position: </b>This position is located within the Naval Health Clinic, Directorate of Administration, Oak Harbor, Washington.<br>
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This is a Direct Hire Solicitation.<br>
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A recruitment or relocation incentive <b>may</b> be authorized.<br>
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Salary negotiation may be available for those candidates who are new to Federal service.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.</div></div></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><ul><li>Screen medical records for internal consistency and compliance with pertinent regulations.</li>
<li>Perform qualify reviews on records checking for accurate filing of documents.</li>
<li>Verify beneficiary eligibility of care by verification of identification card and prepare certificates of eligibility using established templates.</li>
<li>Maintain records of all releasing information in established databases.</li>
<li>Prepare answers to routine inquiries, answer phones, take clear, concise messages and provide customer service to patients and a wide range of personnel.</li></ul></div>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<ul><li>Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.</li>
<li>This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.</li>
<li>Selectees will be required to sign a statement (Condition of Employment) consenting to seasonal influenza vaccinations or must provide a recognized exemption.</li>
<li>A pre-placement medical examination is required.</li>
<li>Moderate to heavy lifting up to 50 pounds is required.</li>
<li>Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.</li>
<li>This position is required to work uncommon tours of duty hours such as, on-call, working either fixed or rotating shifts, evenings, weekends and/or holidays.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p><b>Who May Apply: US Citizens</b><br>
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In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.<br>
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General Experience: One year of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled, such as, maintaining and processing medical records utilizing an automated and manual system to create and track medical records.<br>
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OR<br>
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Education: Two years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.<br>
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OR<br>
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Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of by 60. Add the two percentages.<br>
</p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p><b>FOREIGN EDUCATION: </b>If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
</p></div><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><ul><li>Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.</li>
<li>You will be required to provide proof of U.S. Citizenship.</li>
<li>One year trial/probationary period may be required.</li>
<li>Direct Deposit of Pay is required.</li>
<li>Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.</li>
<li>Recruitment or relocation incentives MAY be authorized for highly qualified candidates.</li>
<li>Multiple positions may be filled from this announcement.</li>
<li>Salary includes applicable locality pay or Local Market Supplement.</li>
<li>If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.</li>
<li>Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.</li>
<li>Advanced Leave may be authorized, based on a determination that it is in the best interest of the Government.</li></ul></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p></p><p>Review our benefits</p></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p>Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.<br>
<br>
If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.<br>
<br>
Veterans and Military Spouses will be considered along with all other candidates.</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p>The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist for Public Announcements.<br>
<br>
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. <b>If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.</b><br>
<br>
<b>1. Your resume:</b>
</p><ul>
<li>Your resume must be <b>two pages or less</b> and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration.</li>
<li>For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.</li>
<li>Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume.</li>
<li>If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.</li>
<li>For additional information, to include formatting tips, see: What to include in your resume.</li>
</ul><b>2. Other supporting documents:</b>
<ul><li>Cover Letter, optional</li>
<li>Most recent Performance Appraisal, if applicable</li>
<li>This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses.</li>
</ul>NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
<p></p>
<div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><div><div><p>To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
</p><ul>
<li>The complete application package must be submitted by 11:59 PM (EST) on 03/24/2026<i>to receive consideration.</i></li>
<li>To begin, click <b>Apply </b>to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/12909125<i>).</i></li>
<li>Follow the prompts to <b>select your resume and/or other supporting documents</b> to be included with your application package. As a reminder, your resume must be <b>two pages or less</b> and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the 'Required Documents' section.</li>
<li>You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.</li>
<li>After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and <b>click to continue with the application process.</b></li>
<li>You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. <b>Your resume selected in USAJOBS will be included, but you must re-select other documents from your USAJOBS account or your application may be incomplete.</b></li>
<li>It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.</li>
<li>Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.</li>
</ul>
<br>
To verify the status of your application, log into your USAJOBS account (https://www.usajobs.gov/applicant/profile/dashboard/), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to/application/status.</div><p></p><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Army Applicant Help Desk
</div><div><div><div>Website</div>
<div>https://portal.chra.army.mil/hr_public?id=app_inq
</div></div><div><div>Address</div>
<div><div><i>JT-DD83ED PAC RIM DHN - OAK HARBOR</i><br>
<i>DO NOT MAIL</i><br>
<i>Oak Harbor, WA 98278</i><br>
<i>US
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<div><div><p>If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>03/19/2026 to 03/24/2026
</div></div><div><div>Salary</div>
<div>$40,922 to - $53,202 per year
</div></div><div><div>Pay scale &amp; grade</div>
<div>GS 4</div>
</div><div><div>Location</div>
<div>1 vacancy in the following location:</div>
 <div><div><div><div>Oak Harbor, WA
</div></div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent</div>
</div><div><div>Work schedule</div>
<div>Full-time</div>
</div><div><div>Service</div>
<div>Competitive</div>
</div><div><div>Promotion potential</div>
<div>None
</div></div><div><div>Job family (Series)</div>
<ul><li>0675 Medical Records Technician
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Secret</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Position sensitivity and risk</div>
<div>Noncritical-Sensitive (NCS)/Moderate Risk</div>
</div><div><div>Trust determination process</div>
<ul><li>Suitability/Fitness
</li></ul></div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>Yes</div>
</div><div></div><div><div>Announcement number</div>
<div>HSJG-26-12909125-DHA</div>
</div><div><div>Control number</div>
<div>861834500</div></div></div></div>

State of Washington

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><div><b>Correctional Records Technician | Warrants Unit</b></div><div><b>
Full Time | Permanent</b></div><div><b>
Location: Headquarters | Tumwater, WA</b></div><div><b>
Salary Range: $4,184 - $5,610 Monthly</b></div><div></div><div><b><br>
This position is represented by the Washington Federation of State Employees.</b></div><div></div><div><b><br>
This position is scheduled to work 1:00PM &ndash; 9:30PM, Tuesday through Saturday with regular days off being Sunday/Monday. The candidate of choice will be required to work each shift in office.</b></div><div></div><div><br>
The Records mission is to accurately apply legal document information to DOC, the public, and offenders so they can trust established jurisdictions. The Washington State Department of Corrections is seeking a detail oriented and collaborative individual to join the Warrants Unit as a <b>Correctional Records Technician (CRT)! </b>The goal of this position is to maintain the security, accuracy and control of physical and electronic DOC Secretary&rsquo;s Warrant records within the agency.</div><div></div><div><br>
As a Correctional Records Technician, you are tasked by the agency to be the custodian of records. In this role, you will support the DOC's mission, vision and commitment by processing all DOC Secretary's Warrant records for individuals who are on escape or abscond status from confinement or within the community. Additionally, you will assist DOC staff and law enforcement in the apprehension and extradition of individuals with active DOC Secretary's Warrants and serve as the DOC after-hours contact for immediate/critical issues and action(s) needed for law enforcement regarding individuals under DOC jurisdiction.</div><div></div><div><br>
The candidate of choice must have exceptional confidentiality skills while also analyzing and solving problems under highly stressful or adverse situations.</div><div></div><div><b><br>
A completed application packet will include:</b></div><div><ul><li>
A cover letter regarding your interest in this position with our agency</li><li>
A detailed resume</li><li>
Three professional references &ndash; <i>per DOC policy, professional references are defined as a current and previous two supervisors</i></li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Duties</b></h2></div>
<p></p><div><div>We are looking for teammates who share our vision of public service, and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.</div><div></div><div><br>
As a <b>Correctional Records Technician</b>, some of your duties will include:</div><div><ul><li>
Maintain the security, accuracy and control of physical and electronic DOC Secretary&rsquo;s Warrant records which could include:<ul><li>
Receiving, inputting, validating and removing DOC Secretary&rsquo;s Warrant and other information into and from OMNIXX and OMNI database systems in support of Community Corrections Officers (CCO's), Indeterminate Sentencing Review Board {ISRB), Interstate Compact and Prisons caseloads and in compliance with DOC Policy, WSP ACCESS Operations Manual and FBI/CJIS Security Policy</li><li>
Editing, modifying and supplementing DOC Secretary's Warrant records to ensure complete and accurate information is recorded</li><li>
Verifying electronic database information against source documents and resolving problems that relate to DOC Secretary's Warrants</li></ul></li><li>
Assisting DOC staff, law enforcement and other stakeholders by providing exceptional customer service, effective communication and thorough/timely request processing to include:<ul><li>
Monitoring, processing and responding to emails received in the Warrants Unit Outlook mailbox</li><li>
Correspond with appropriate DOC staff, law enforcement and jail/prison staff to resolve discrepancies or other issues related to DOC Secretary's Warrants or Holds.</li><li>
Confirm jurisdiction, validity and extradition limitations of DOC Secretary's Warrants for law enforcement agencies and DOC staff.</li><li>
Issue authorization teletypes to detain/arrest individuals on DOC Secretary&rsquo;s Warrants, locally and nationwide, to jail/prison facilities.</li></ul></li><li>
Other duties as required relating to the operation effectiveness of the Warrant Unit</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div><b>What we need (required qualifications):</b></div><ul><li>
High School diploma or equivalent</li><li>
One (1) year of experience maintaining or processing records including but not limited to: medical/dental records, legal records, property records, administrative records, clerical records, etc.</li></ul><ul><li><i>Note: For the purpose of this position, maintaining and processing records is defined as the entry/input, review, removal, upkeep, electronic retention, and hard copy retention records in a professional setting.</i></li></ul><ul><li>
One (1) year of experience in customer service</li><li>
Must respect and maintain confidentiality</li><li>
Demonstrated ability to effectively communicate with co-workers, the public, and criminal justice agencies</li><li>
Demonstrated ability to analyze and solve problems under highly stressful or adverse situations</li><li>
Demonstrated ability to multitask effectively</li></ul><div><b>
What will make your application stand out (preferred qualifications):</b></div><ul><li>
One year experience maintaining or processing offender records such as legal files, property files, grievance files, administrative files, medical files, parole files, counselor or custody files in a government law enforcement office, court setting, or an adult or juvenile correctional agency</li><li>
College-level course work in criminal justice, business administration, accounting, social science, or a related field Knowledge of criminal history processing</li><li>
One (1) year of experience providing customer service working in a 911 dispatch or other type of call center environment</li><li>
One (1) year of experience working within the Offender Management Network Information (OMNI) program Intermediate level proficiency in Microsoft Office programs to include: Outlook, Word, Excel, and SharePoint Washington State Patrol ACCESS certified</li></ul><ul><li><i>Note: Offender records are defined as records containing certified copies of the original documents, relating to the offender's crime and sentence. Offender records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files or custody files</i></li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<p></p><div><div><b>Vision:</b> Working together for safer communities.</div><div><b>
Mission: </b>Improving public safety by positively changing lives.</div><div><b>
Our Commitment:</b> To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.</div><div><b>
Our Core Values</b>:</div><div><ul><li><b>
Cultivate an environment of integrity and trust:</b> Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.</li><li><b>
Respectful and inclusive interactions:</b> Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.</li><li><b>
People's safety:</b> Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.</li><li><b>
Positivity in words and actions:</b> At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.</li><li><b>
Supporting people's success:</b> Corrections is committed to our community &ndash; understanding individuals, instilling hope, embracing change, and providing opportunities.</li></ul></div><div></div><div><br>
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.</div><div></div><div><b><br>
IMPORTANT NOTES:</b></div><ul><li>
This recruitment may be utilized to fill more than one position.</li><li>
Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.<br>
<i>**Please note: Phone number AND email address are required for all professional references.</i></li><li>
A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant&rsquo;s suitability and competence to perform in the position.</li><li>
Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.</li><li>
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.</li><li>
Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.</li><li>
Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.</li><li>
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.</li><li>
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.</li><li>
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents</li><li>
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.</li></ul><div></div><div><b><br>
What We Offer:</b></div><div>
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:</div><ul><li>
Remote/telework/flexible schedules (depending on position)</li><li>
Up to 25 paid vacation days a year</li><li>
8 hours of paid sick leave per month</li><li>
12 paid holidays a year</li><li>
Generous retirement plan</li><li>
Flex Spending Accounts</li><li>
Dependent Care Assistance</li><li>
Deferred Compensation and so much more!</li></ul><div></div><div><b><br>
PERS: </b>State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.</div><div></div><div><br>
For questions about this recruitment, or to request reasonable accommodation in the application process, please email mackenzie.conley@doc1.wa.gov or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.</div></div></div></div><p></p>

Correctional Records Technician | Warrants Unit

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Correctional Records Technician | Warrants Unit