recruitment and outreach assistant

University of Florida

<p></p><div><div><p><b>JOB NO:</b></p>
<div>537672</div><br>
<p><b>WORK TYPE:</b></p>
<div>Temp Part-Time</div><br>
<p><b>LOCATION:</b></p>
<div>Main Campus (Gainesville, FL)</div><br>
<p><b>CATEGORIES:</b></p>
<div>Communications/Public Relations/Marketing, Recreation/Event Services</div><br>
<p><b>DEPARTMENT:</b></p><div>
28304000 - VM-CLINIC &amp; HOSPITAL MARKETING</div></div><br>
<div>
<div><div><div><div><b>CLASSIFICATION TITLE:</b></div>
<div>
<p>Marketing and Outreach Assistant, Part-Time (OPS)</p></div><br>
</div><br>
<div><div><b>CLASSIFICATION MINIMUM REQUIREMENTS</b></div> <div>N/A</div>
</div><br>
<div><div><b>JOB DESCRIPTION:</b></div>
<div>
<p>The University of Florida Veterinary Hospitals is seeking a motivated and creative Marketing and Outreach Assistant to join its team. This is an excellent opportunity to gain meaningful, hands-on experience in a dynamic environment, while contributing directly to impactful marketing and outreach initiatives.</p>
<p>
Job Duties Include:<br>
1. Content Development:<br>
The assistant will be responsible for creating valuable content that highlights the services offered by the University of Florida Veterinary Hospitals. This includes writing and editing materials for newsletters, websites, and social media platforms. The role requires interacting with staff, clients, and patients to gather stories, testimonials, and information for content that resonates with the target audience. The successful candidate will have strong writing and editing skills, attention to detail, and the ability to present content in an engaging and effective manner.</p>
<p>
2. Outreach:<br>
The assistant will support relationship-building efforts with referring veterinarians by helping develop communications, fulfilling information and material requests, and coordinating annual appreciation campaigns. This role requires excellent communication skills, initiative, and a working knowledge of the veterinary industry.</p>
<p>
3. Event Planning and Coordination:<br>
Responsibilities include assisting with event logistics such as promoting events, coordinating invitations, preparing event materials (programs, name badges, etc.), monitoring budgets and expenses, and ensuring that events are executed smoothly. The assistant will manage event registration, work with vendors, and maintain event timelines. Strong organizational and time management skills are essential.</p>
<p>
Schedule:<br>
This position involves up to 20 hours per week during regular business hours, generally Monday to Friday from 8 a.m. to 5 p.m., with occasional evening and weekend availability required for events.</p></div><br>
</div><br>
<div><div><b>EXPECTED SALARY:</b></div>
<div>
<p>$18.00 hourly</p></div><br>
</div><br>
<div><div><b>REQUIRED QUALIFICATIONS</b></div> <div>Associate&rsquo;s degree and at least one year of appropriate experience in communications, marketing, public relations, journalism, or a related field.</div>
</div><br>
<div><div><b>PREFERRED:</b></div>
<div>
<ul><li>Previous experience in veterinary marketing and/or outreach.</li><li>Detail-oriented with excellent organizational and time-management skills.
</li><li>Familiarity with Adobe Creative Cloud.
</li><li>Photography and videography experience.</li></ul></div><br>
</div><br>
<div><div><b>SPECIAL INSTRUCTIONS TO APPLICANTS:</b></div>
<div>
<p>In order to be considered, you must upload your cover letter and resume.</p>
<p>
Application must be submitted by 11:55 p.m. (ET) of the posting end date.</p>
<p>
This is a time-limited position.</p></div><br>
</div><br>
<div><div><b>HEALTH ASSESSMENT REQUIRED:</b></div> <div>Yes; Must be able to lift a minimum of 40 lbs, bend, kneel, pull, push, twist and stand for an extended period of time.</div></div></div><br>
</div>
</div><p></p><div><p><b>ADVERTISED:</b></p>
<div>24 Oct 2025</div> Eastern Daylight Time<br>
<p><b>APPLICATIONS CLOSE:</b></p>
<div><div>31 Oct 2025</div></div>
Eastern Daylight Time</div></div><p></p>

Marketing and Outreach Assistant, Part-Time (OPS)

Oplu (formerly Chace People)

<div>
 <p>
  <strong>
   ABOUT OPLU
  </strong>
 </p>
 <p>
  Oplu is a boutique recruitment firm based in London, delivering tailored talent solutions to Private Estates, Family Offices, and Luxury Brands across the globe. We combine the precision of executive search with the agility of high-end recruitment, working with some of the world&rsquo;s most prestigious clients.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE ROLE
  </strong>
 </p>
 <p>
  We&rsquo;re looking for a sharp, highly organised
  <strong>
   Recruitment Operations Assistant
  </strong>
  to support our
  <strong>
   two Managing Directors
  </strong>
  and wider team. This is a fast-paced, hands-on role that sits at the heart of our recruitment operations, ensuring every detail, process, and piece of communication runs smoothly.
 </p>
 <p>
  From job adverts and inbox management to compliance checks and candidate coordination, you&rsquo;ll play a critical part in how we deliver to clients. If you&rsquo;re a natural organiser with flawless English and a calm, proactive approach, we&rsquo;d love to hear from you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   KEY RESPONSIBILITIES
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Managing Director Support:
   </strong>
   Provide direct admin and coordination support to both Managing Directors across multiple live recruitment projects.
  </li>
  <li>
   <strong>
    Job Advertising:
   </strong>
   Write, post, and manage job adverts across platforms, ensuring accuracy and alignment with each brief.
  </li>
  <li>
   <strong>
    Inbox Management:
   </strong>
   Monitor shared inboxes, respond to candidate emails, and ensure timely, professional communication.
  </li>
  <li>
   <strong>
    CV Screening:
   </strong>
   Assist with reviewing applications to flag promising candidates.
  </li>
  <li>
   <strong>
    Interview Coordination:
   </strong>
   Schedule interviews, send call details, prepare documents, and confirm attendance with all parties.
  </li>
  <li>
   <strong>
    Compliance &amp; References:
   </strong>
   Conduct reference checks, right-to-work verifications, and maintain up-to-date candidate records.
  </li>
  <li>
   <strong>
    Data &amp; System Hygiene:
   </strong>
   Ensure accurate and consistent data entry across our ATS (Vincere), trackers, and documentation.
  </li>
  <li>
   <strong>
    Process Support:
   </strong>
   Help maintain internal templates, reports, and recruitment workflows for smooth delivery.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   THE IDEAL CANDIDATE
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Exceptional written and spoken English
   </strong>
   (native or near-native level is essential).
  </li>
  <li>
   1&ndash;2 years&rsquo; experience in a recruitment, HR, operations, or admin-heavy support role.
  </li>
  <li>
   Highly organised with excellent attention to detail and follow-through.
  </li>
  <li>
   Tech-savvy, confident using Gmail, Google Docs/Sheets, and CRM/ATS systems.
  </li>
  <li>
   Able to support senior stakeholders and communicate professionally on their behalf.
  </li>
  <li>
   Calm, focused, and able to juggle multiple tasks and timelines.
  </li>
  <li>
   Discreet, professional, and confident handling sensitive information.
  </li>
  <li>
   Experience working remotely and across time zones UK is a plus.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.
  </em>
 </p>
 <p>
 </p>
</div>


Recruitment Operations Assistant (Remote)

Bisht enterprises

<p><b>Contest Outreach &amp; Registration Associate (Freelancer / Part-Time)</b></p><p><b>Location:</b> Remote (Work from Home)<br/><b>Engagement Type:</b> Freelance / Part-Time / Contract<br/><b>Pay:</b> Incentive-based (per registration or milestone-based bonus)</p><p><b>About the Role</b></p><p>We&rsquo;re looking for an experienced and target-driven <b>Outreach &amp; Registration Associate</b> who can help us <b>onboard educational institutions</b> for our national-level online contest. The role involves <b>strategic digital networking</b> to bring maximum student registrations &mdash; <b>no physical visits required</b>.</p><p><b>Key Responsibilities</b></p><ul><li>Identify and approach schools, colleges, and coaching centers nationwide.</li><li>Build connections with teachers, coordinators, or management for bulk participation.</li><li>Communicate contest benefits, prize structure, and registration process effectively.</li><li>Plan &amp; execute digital outreach campaigns (email, calls, WhatsApp, LinkedIn, etc.).</li><li>Maintain records of contacted institutions and registration outcomes.</li><li>Achieve defined registration milestones and reporting targets.</li></ul><p><b>Requirements</b></p><ul><li>Proven communication and outreach experience (sales, partnerships, or education background preferred).</li><li>Strong network in education, training, or youth engagement sectors is an advantage.</li><li>Excellent persuasion &amp; relationship-building skills.</li><li>Comfortable working independently and meeting targets remotely.</li><li>Familiarity with CRM or lead tracking tools is a plus.</li></ul><p><b>Benefits &amp; Rewards</b></p><ul><li><b>High incentive-based payout</b> per registration or target achieved.</li><li>Performance-based bonuses.</li><li>Certificate of Contribution (if required for portfolio).</li><li>Remote flexibility with ownership over outreach strategy.</li></ul><p>Interested Candidate can share their CV at info@bishtenterprise.com or Whatsapp at 8383964643</p><p>Job Types: Fresher, Part-time, Internship, Freelance, Volunteer<br/>Contract length: 3 months</p><p>Pay: &#8377;5,000.00 - &#8377;10,000.00 per month</p><p>Expected hours: 20 &ndash; 25 per week</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li><li>Work from home</li></ul><p>Work Location: Remote</p>

Contest Outreach & Registration Associate (Freelancer / Part-Time)

Fox Corporation

<div><div>OVERVIEW OF THE COMPANY</div><div></div><div>
JOB DESCRIPTION</div><div>
 Fox Corporation</div><div><br>
Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.</div><div><br>
Job Description</div><div><br>
FOX is seeking a dynamic Recruiting Coordinator to join our team and contribute to delivering a top-notch recruitment experience. In this role, you will engage with interviewers and candidates throughout the recruitment process and provide essential support to our recruitment team by assisting with interview coordination, maintaining data and ensuring a positive candidate &amp; hiring manager experience throughout the hiring process. Building strong relationships with hiring managers, the talent acquisition team, and candidates will be crucial for success.</div><div><br>
Snapshot of Your Responsibilities</div><div></div><ul><li><div>
Coordinate and schedule interviews efficiently to ensure a seamless process.</div></li><li><div>
Schedule interviews between candidates and hiring managers, ensuring all parties are informed of interview details.</div></li><li><div>
Provide scheduling support for talent acquisition team meetings.</div></li><li><div>
Maintain a strong candidate and hiring manager experience, striving for excellence.</div></li><li><div>
Analyze recruitment data to derive valuable insights and contribute to process enhancement.</div></li><li><div>
Develop and manage team documentation and sites for streamlined operations.</div></li><li><div>
Drive continuous improvement initiatives for recruitment coordination.</div></li><li><div>
Communicate with candidates to provide necessary information about the company, position, and interview process.</div></li><li><div>
Maintain accurate and up-to-date candidate records in the applicant tracking system (ATS).</div></li><li><div>
Support the recruitment team in coordinating pre-employment checks and reference checks for selected candidates.</div></li><li><div>
Provide administrative support to the recruitment team, including managing calendars, coordinating meetings, and preparing reports</div></li></ul><div></div><div>
What You Will Need</div><ul><li><div>
Bachelor's degree in Human Resources, Business Administration, or a related field.</div></li><li><div>
Previous internship or coursework related to human resources or recruitment is preferred but not mandatory.</div></li><li><div>
Proficiency in MS Office applications, including Outlook, Word, PowerPoint, and Excel</div></li><li><div>
Excellent communication, interpersonal, and time management skills.</div></li><li><div>
Self-motivated with keen attention to detail.</div></li><li><div>
Demonstrated ability to deliver outstanding customer service to both internal and external stakeholders.</div></li><li><div>
Capability to assist with technical tasks such as updating SharePoint sites and creating PowerPoint presentations.</div></li><li><div>
Familiarity with applicant tracking systems is advantageous.</div></li><li><div>
Willingness to learn new programs as required.</div></li><li><div>
Capacity to handle diverse workloads and prioritize tasks while maintaining confidentiality.</div></li><li><div>
Positive attitude and willingness to learn in a fast-paced, dynamic environment.</div></li><li><div>
Aptitude for recognizing and escalating pertinent issues, tasks, and requests.</div></li><li><div>
Ability to interpret recruitment data effectively.</div></li><li><div>
Attention to detail and a commitment to delivering high-quality work.</div></li></ul><div>
#LI-SS1</div><div></div><div><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.</i></div></div><div></div>

Apprentice - Recruitment Coordinator

Envision Employment Solutions

Envision Employment Solutions is currently hiring Recruitment Associates to join our team!
<br><br>
<b>Job Summary:</b><br>
We are looking for a motivated and detail-oriented Recruitment Associate to support our hiring initiatives across diverse business areas. This is an excellent opportunity for someone early in their recruitment career who is eager to learn and grow in a high-paced environment. The ideal candidate will be proactive, organized, and passionate about delivering a smooth candidate experience while supporting the broader recruitment strategy.
<br><br>
<b>Responsibilities: :</b><br>
<ul>
<li>Perform targeted research to identify qualified candidates using internal databases, job boards, schools, professional associations, business contacts, and social media.</li>
<li>Support high-volume and non-technical recruitment by assisting in screening resumes, conducting initial phone interviews, and coordinating assessments.</li>
<li>Conduct basic skills testing to measure candidate capability and aptitude when required.</li>
<li>Assist in building and maintaining professional relationships with candidates and clients, ensuring a best-in-class candidate experience.</li>
<li>Communicate expectations, employment offers, and orientation requirements clearly to candidates.</li>
<li>Accurately maintain recruiting data in the Applicant Tracking System (ATS), ensuring timely updates, dis-positioning, and reporting.</li>
<li>Collaborate with Recruitment Partners and hiring managers to understand hiring needs and support recruitment timelines.</li>
<li>Research and recommend new sources for both active and passive candidate pipelines.</li>
<li>Provide administrative and operational support, including scheduling interviews, coordinating feedback, and ensuring smooth recruitment workflows.</li>
<li>Thrive as a team player in a fast-paced, high-energy, and change-oriented environment.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>Bachelor’s degree in Business Administration, Human Resources, or a relevant field.</li>
<li>Minimum of 6 months of recruitment experience (internships or entry-level roles are acceptable).</li>
<li>Fluency in both Arabic and English is required.</li>
<li>Familiarity with sourcing channels such as job boards, LinkedIn, and social media.</li>
<li>Basic knowledge of full-cycle recruiting and interview coordination.</li>
<li>Tech-savvy – proficient in Microsoft Office and comfortable using tools such as Zoom, Trello, or Applicant Tracking Systems.</li>
<li>Knowledge of Applicant Tracking Systems (ATS) is preferable – the team currently uses Teamtailor.</li>
<li>Excellent communication and interpersonal skills, with the ability to build strong rapport with candidates.</li>
<li>Strong organizational skills, attention to detail, and a proactive, problem-solving mindset.</li>
<li>Eagerness to learn and grow in recruitment while supporting the success of the wider People & Culture team.</li>
</ul>
<b>Benefits:</b><br>
<ul>
<li>Competitive Package – Determined based on your experience and qualifications</li>
<li>Basic Salary</li>
<li>Commission</li>
<li>Transportation Allowance</li>
<li>Social Insurance Coverage</li>
<li>Individual Medical Insurance – Fully covered through GlobeMed</li>
<li>Annual Performance Bonus – Based on company performance</li>
<li>Paid Time Off (PTO)</li>
<li>Salary Review Every 6 Months – Based on individual performance</li>
<li>Office Perks – Unlimited snacks, coffee, tea, and soft drinks</li>
<li>And most importantly… an AMAZING team to work with!</li>
</ul>
<b>Work Setup::</b><br>
<ul>
<li>Location: The Portal, SODIC West, El Sheikh Zayed</li>
<li>Work Model: Hybrid – 4 days in the office, 1 day remote</li>
<li>Working Hours: 9:00 AM – 6:00 PM (including a 1-hour break)</li>
<li>Days Off: Fridays and Saturdays</li>
</ul>


Recruitment Associate

Surge Group

<div>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Prepare and maintain recruitment candidate trackers, spreadsheets, and team documents to support the delivery function.
  </li>
  <li>
   Manage recruitment filing systems, shared drives, and document libraries.
  </li>
  <li>
   Assist with preparing job descriptions, contracts, and other documentation.
  </li>
  <li>
   Support the organization of recruitment events (venue bookings, materials, logistics).
  </li>
  <li>
   Manage diary scheduling and administrative tasks for the recruitment leadership team.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Data &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Update and maintain applicant tracking systems (ATS) and recruitment databases.
  </li>
  <li>
   Collate, verify, and analyze recruitment data for reporting and dashboards.
  </li>
  <li>
   Produce weekly/monthly reports on recruitment activity and performance metrics.
  </li>
  <li>
   CRM monitoring and reports.
  </li>
  <li>
   Support audit and compliance requirements by ensuring data accuracy and completeness.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Operational Support
  </strong>
 </p>
 <ul>
  <li>
   Prepare recruitment packs, onboarding documentation, and compliance checklists.
  </li>
  <li>
   Update process documentation, templates, and forms in line with team requirements.
  </li>
  <li>
   Provide general team coordination and administrative support to ensure smooth operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate &amp; Market Tracking
  </strong>
  &ndash; monitoring PE job boards, industry news, and competitor marketing activity; compiling useful daily/weekly lists.
 </p>
 <p>
  <strong>
   Consultant Support
  </strong>
  &ndash; formatting CVs/marketing materials, chasing consultant self-reports, and following up on deliverables requested by leadership.
 </p>
 <p>
  <strong>
   Database &amp; Reporting
  </strong>
  &ndash; light database housekeeping (tidying entries, removing duplicates, backdoor monitoring), plus reporting back on candidate/client data completeness.
 </p>
 <p>
  <strong>
   Recruitment Admin
  </strong>
  &ndash; screening CVs for basic fit (leadership only)
 </p>
 <p>
  <strong>
   Cross-Team / Project Support
  </strong>
  &ndash; drafting contracts via DocuSign, supporting marketing, helping with surveys/feedback, and providing meeting minutes and summaries where needed.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Skills &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
   </strong>
  </li>
  <li>
   <strong>
    Strong ability to collect, organize, and manage data efficiently.
   </strong>
  </li>
  <li>
   <strong>
    Analytical thinker with excellent problem-solving skills.
   </strong>
  </li>
  <li>
   <strong>
    Fast learner, adaptable to new systems and processes.
   </strong>
  </li>
  <li>
   <strong>
    Reliable, supportive, and collaborative team player
   </strong>
  </li>
 </ul>
 <p>
 </p>
</div>


Recruitment Assistant

Texas State University

<div><div><h2 class="jobSectionHeader"><b>Posting Information</b></h2>
<div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>2026108</div>
</div><br>
<div><div><b>Posting/Functional Title</b></div> <div>Administrative Assistant II</div>
</div><br>
<div><div><b>University Pay Plan Title</b></div> <div>Administrative Assistant II</div>
</div><br>
<div><div><b>Location</b></div> <div>San Marcos</div>
</div><br>
<div><div><b>Department</b></div> <div>Dept of Organization, Workforce, &amp; Leadership Studies</div>
</div><br>
<div><div><b>Recruitment Type</b></div> <div>Open Recruiting</div>
</div><br>
<div><div><b>Job Type</b></div> <div>Full-Time</div>
</div><br>
<div><div><b>Funding Source</b></div> <div>Permanent</div>
</div><br>
<div><div><b>Monthly Salary</b></div> <div>$3,262.01</div>
</div><br>
<div><div><b>Job Category </b></div><div>Non-Exempt</div>
</div><br>
<div><div><b>Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.</b></div>
<ul><li>Experience in providing customer service in a university setting as part of an academic unit, assessing student and faculty needs, and troubleshooting student and faculty issues.</li>
<li>Experience in answering multi-line phones, (e.g., including Microsoft Teams) using professional phone etiquette.</li>
<li>Experience with academic program tools such as CLSS, Banner, LOGI reporting, Watermark, Faculty Qualifications, HB 2504 syllabi/CV</li>
<li>Experience with entering course overrides, entering/updating Schedule of Classes, checking course enrollments, editing/configuring student evaluations.</li>
<li>Ability to prepare concise and grammatically correct correspondence.</li>
<li>Assist with departmental events, recruitment, and outreach.</li>
<li>Ability to work in a collaborative environment and work independently.</li>
<li>Provide programmatic support to Academic Program Coordinators to ensure the success of departmental academic programs.</li>
<li>Required to work in-person, in an office setting, between the hours of 8 AM &ndash; 5 PM, with occasional work outside normal business hours.</li>
</ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
<ul><li>Bachelor&rsquo;s Degree or equivalent experience</li>
<li>Experience with recruitment and willing to occasionally work outside of normal business hours</li>
</ul>
</div><br>
<div><div><b>Job Description</b></div>
<div>The Administrative Assistant II is responsible for providing administrative, general clerical support to faculty, staff, and students within the Department of Organization, Workforce, and Leadership Studies (OWLS Department). The Administrative Assistant II (Admin II) reports to the Administrative Assistant III (Admin III) to support academic undergraduate and graduate programs, recruitment/outreach, and technology needs of the department. Specifically, the Admin II for the OWLS Department will fulfill the following job duties to support the Administrative Assistant III, Department Chair, Assistant Chair, and Academic Program Coordinators.</div>
</div><br>
<div><div><b>Job Duties</b></div>
<div><div><b>REGISTRATION</b></div><ul>
<li>Oversee online override requests for undergraduate and graduate online courses.</li>
<li>Collaborate with academic advisors and other university offices to address student issues related to registration, probation, admission, transfer orientation dates, etc.</li>
<li>Assist Academic Program Coordinators with registration requests, student tracking, reporting, and other duties as needed.</li></ul><p></p><div><br>
</div><div><b>
PROGRAM</b><b> </b><b>MANAGEMENT</b></div><ul>
<li>Maintain online student database of OWLS undergraduate students and graduate students.</li>
<li>Maintain online alumni database for both the undergraduate and graduate students for recruitment and other department data.</li>
<li>Assist with monitoring multiple OWLS email inboxes.</li>
<li>Answer student inquiries via phone, in-person, and online regarding the undergraduate and graduate programs.</li>
<li>Assist with managing student records and archival as needed.</li></ul><div><br>
</div><div><b>
OWLS</b><b> </b><b>COURSES</b><b> / </b><b>SOC</b><b> </b><b>SUPPORT</b></div><ul>
<li>Assist with maintaining current course inventories for both the undergraduate program and graduate program.</li>
<li>Monitor teaching preferences for online faculty including releases, grants, and workloads.</li>
<li>Track and gather data/records of course history and online course updates<b>.</b>
</li><li>Assist with CIM / PIM systems including monitoring deadlines, requests, workflows, and statuses.</li>
<li>Participate in Online Course/Faculty Scheduling and update CLSS.</li>
<li>Assist with managing Faculty Qualifications profiles and Syllabi/CV uploads to HB 2504.</li>
</ul><div>
<br>
<b>COORDINATOR</b><b> </b><b>SUPPORT</b>
</div><ul><li>Assist BAAS Coordinator with tracking, data entry, reports, memos, communications, and other duties as needed.</li>
<li>Assist Graduate Advisor with comprehensive exams, degree updates, and other duties as needed.</li>
<li>Assist PLA Coordinator with award memos, registrar updates, and other duties as needed.</li></ul><div><br>
</div><div><b>
OUTREACH</b><b>/</b><b>RECRUITMENT</b></div><ul>
<li>Attend fairs, workshops, presentations, Bobcat Days, and other events (may include weekends) to grow online enrollment as needed.</li>
<li>Create content for social media.</li>
<li>Create<b> </b>online program handouts, flyers, promotions, and other marketing materials to support OWLS and departmental sponsored research activities.</li></ul><div><br>
</div><div><b>
TECHNOLOGY</b></div><ul>
<li>Compile storage of files, records, photo banks, and video of departmental events on shared drives (e.g., Department Share Drive, SharePoint, and Teams).</li>
<li>Serve as liaison to Department Technology Service Provider (TSP) to coordinate computer inventory control, assist with departmental meetings, and trainings. Works closely with faculty TSP volunteer and student workers on TSP projects.</li>
<li>Assist with maintaining Department Website.</li>
<li>Assist with Canvas troubleshooting for department, online students, and online faculty.</li>
<li>Assist with granting access to course shells and templates in the Canvas Vault that includes all online and AOP courses.</li>
<li>Manage Department social media accounts.</li>
<li>Assists with textbook submission process (i.e., TXST Bookstore/Follet BookSmart program).</li>
<li>Assist with Student Evaluation process for online courses.</li>
</ul><div>
<br>
<b>OTHER</b>
</div><ul><li>Assist with front desk and departmental needs including phone and office coverage, and student employee supervision as warranted.</li>
<li>Other duties as assigned or delegated by the Admin III (Supervisor) or Department Chair.</li>
</ul></div>
</div><br>
<div><div><b>Additional Information to Applicants</b></div>
</div><br>
<div></div><div><div><b>Job Open Date</b></div> <div>10/23/2025</div>
</div><br>
<div><div><b>Job Close Date (posting closes at midnight)</b></div> <div>10/30/2025</div>
</div><br>
<div><div><b>Open Until Filled</b></div> <div>No</div>
</div><br>
<div><div><b>Normal Work Days</b></div> <div>Monday, Tuesday, Wednesday, Thursday, Friday</div>
</div><br>
<div><div><b>Normal Work Hours Start</b></div> <div>8:00AM</div>
</div><br>
<div><div><b>Normal Work Hours End</b></div> <div>5:00PM</div>
</div><br>
<div><div><b>Posting Notices</b></div>
</div><br>
<div></div><div><div><b>Legal and Required Notices</b></div>
<div>Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.<br>
<br>
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.<br>
<br>
Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.</div>
</div><br>
<div><div><b>Why Choose Texas State University?</b></div>
<div><div>Join the Texas State Bobcat team and experience a career that offers more than just a job&mdash;it&rsquo;s a path to a brighter future. As a Texas State employee, you&rsquo;ll enjoy:<br>
</div><div><b>Exceptional Benefits:</b> Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.<br>
<b>Generous Time Off:</b> Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.<br>
<b>Wellness and Balance:</b> Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.<br>
<b>Professional Growth:</b> Explore a wide range of training, development courses, certifications, and educational support programs.<br>
<b>Welcoming Campus:</b> Become part of a vibrant Bobcat community with numerous social and professional networks.</div><div>
<b>Tuition Benefits:</b> Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.<br>
<b>Retirement Security:</b> Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.<br>
</div><div>At Texas State University, you&rsquo;re not just an employee&mdash;you&rsquo;re a valued member of a thriving and beautiful campus community. Start your journey with us today. <b>https://www.hr.txst.edu/benefits.html</b></div></div></div></div></div></div></div></div></div><p></p>

Administrative Assistant II

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