research administration specialist

Smithsonian Astrophysical Observatory

<div><h3 class="jobSectionHeader"><b>Description</b></h3><div><br>
<b>
OPENING DATE: March 19, 2026</b><br>
<b>CLOSING DATE: April 10, 2026
</b><br>
<b>SERIES/GRADE:</b> IS-1101-12<br>
<b>TYPE OF POSITION: Trust Indefinite (Non-Federal)</b><br>
<b>DIVISION: Director's Office</b><br>
<b>LOCATION: Cambridge, MA</b><br>
<b>AREA OF CONSIDERATION: This position is open to all eligible candidates.</b><br>
<br>
<b>We plan to make up to two hires.</b>
</div><div><br>
<b>What are Trust Fund Positions?</b></div><div>
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental &amp; Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health &amp; Dependent Care).</div><div><br>
<b>
Conditions of Employment</b></div><ul>
<li>Pass Pre-employment Background Check and Subsequent Background Investigation, as required.</li>
<li>Complete a Probationary Period if applicable.</li>
<li>Maintain a Bank Account for Direct Deposit/Electronic Transfer.</li>
<li>The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.</li>
<li>Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.</li></ul><div></div><h3 class="jobSectionHeader"><b><br>
OVERVIEW</b></h3><div><br>
<b><i>
INTRODUCTION</i></b><br>
The Smithsonian Astrophysical Observatory (SAO) is at the forefront, internationally, of the scientific exploration of the universe. SAO combines its resources with those of the Harvard College Observatory to form the Harvard-Smithsonian Center for Astrophysics (CfA). The CfA is the best-known astrophysics center in the world. Its programs range from ground-based astronomy and astrophysics research to space-based research, the engineering and development of major scientific instrumentation for space launch and use in large ground-based facilities, and research designed to improve science education. The research objectives of SAO are carried out primarily with the support of Government and Smithsonian Institution funds, with additional philanthropic support. Government funds are in the form of Federal appropriations or the form of contracts and grants from other agencies. In contrast, Institution funds are available to SAO through grants from the Institution's Restricted Funds, Special Purpose Funds, Bureau Activities, Business Activities, and non-Federal contracts and grants.
<br>
<br>
<b><i>SUMMARY</i></b><br>
The Research Administration Specialist provides full lifecycle research administration in support of a portfolio of Principal Investigators (PIs). The position is part of a team-based research administration PI support team. The incumbent exercises independent judgment, ensuring compliance with federal and sponsor requirements, and provides oversight and guidance to junior staff members of the PI support team.</div><br>
<h3 class="jobSectionHeader"><b>
MAJOR DUTIES<br>
</b></h3><br>
<div>The incumbent is responsible for comprehensive pre-award and post-award research administration, financial management, and compliance monitoring across assigned PI portfolios. Duties include proposal development, award management, forecasting, reporting, liaison with internal and external stakeholders, and leadership in process improvement initiatives.</div><div></div><div><b><br>
Proposal Development and Pre-Award Administration</b></div><ul>
<li>Collaborates with PIs to develop, review, and submit proposals for both federal and non-federal sponsors in accordance with SAO and sponsor policies.</li>
<li>Prepares, reviews, and advises on budgets, budget justifications, under-recovery, use of institutional resources, and sponsor forms.</li>
<li>Ensures compliance with Smithsonian, federal, and sponsor requirements before submission.</li>
<li>Coordinates with Research Administrative Services (RAS) reviewers to route proposals and make adjustments as needed on the prescribed timelines.</li>
<li>Advises PIs on pre-award requirements, including cost allowability, indirect cost recovery, and sponsor restrictions.</li>
<li>Anticipates and resolves issues that could delay or compromise submission.</li>
</ul><div><b>Award and Post-Award Management</b></div><ul>
<li>Establishes and manages project accounts for federal, trust, and sponsored awards.</li>
<li>Reviews and approves financial transactions for compliance.</li>
<li>Oversees award set-ups, closeouts, extensions, and required reports.</li>
<li>Tracks and addresses account overruns; reallocates charges as appropriate.</li>
<li>Manages payroll and personnel actions, including salary distributions, changes to appointments, promotions, new hires, renewals, and reappointments.</li>
<li>Prepares spending plans, account projections, and financial status reports for assigned PIs.</li>
</ul><div><b>Financial Oversight and Compliance</b></div><ul>
<li>Reviews monthly and quarterly expenses for certification, including salary expenses.</li>
<li>Monitors and enforces compliance with sponsor terms, OMB circulars, GAAP, and Smithsonian directives.</li>
<li>Reviews internal controls, variance analyses, and ensures the allowability of costs.</li>
<li> Manages subawards, cost sharing, and subcontracts for assigned PI portfolios.</li>
<li>Supports internal and external audits and escalates complex matters to senior leadership as needed.</li>
<li>Ensures institutional policies are implemented consistently across PI portfolios.</li>
</ul><div><b>Budgeting, Forecasting, and Analysis</b></div><ul>
<li>Prepares monthly account projections and multi-year budget forecasts by PI.</li>
<li>Provides financial forecasts to PIs, Budget and Financial Services (BFS), and leadership.</li>
<li>Conduct variance analysis, trend analysis, and identify risks and opportunities.</li>
<li>Develops and conducts financial modeling and fiscal management studies to support decision-making.</li>
<li>Tracks and forecasts multi-year budgets at PI and project levels.</li>
<li>Collaborate with Business Operations Services (BOS) and other system offices to design reporting tools for evaluating budgets and spending.</li>
<li>Contributes to long-range financial planning and forecasting across PI portfolios.</li>
</ul><div><b>Collaboration and Liaison</b></div><ul>
<li>Serves as liaison with internal and external offices, including Human Resources (HR), BOS, Procurement, Contracts, Property (PCP), (BFS), RAS, and sponsors.</li>
<li>Collaborates with PI support teams and administrative colleagues across SAO.</li>
<li>Provides authoritative guidance to PIs, staff, and junior administrators on financial and administrative matters.</li>
<li>Coordinates financial input across PI support teams to ensure consistent and accurate reporting.</li>
<li>Represents the PI support team in meetings with central administration and sponsors.</li>
</ul><div><b>Leadership and Continuous Improvement</b></div><ul>
<li>Provides oversight, mentorship, and training to junior members of the PI support team.</li>
<li>Participate in cross-functional teams to improve research administration and fiscal management.</li>
<li>Contributes to the development and refinement of financial procedures and administrative processes.</li>
<li>Implement process improvements to strengthen the team-based PI support model.</li>
<li>Ensure proactive risk management and address project risks before they impact research.</li>
<li>Maintains expert knowledge of evolving sponsor regulations, OMB guidance, and Smithsonian policies.</li>
</ul><div><b>Other Duties as Assigned</b></div><ul><li>
Performs additional administrative, financial, or research operations tasks as directed by management to support the mission of the Smithsonian Astrophysical Observatory</li></ul><h3 class="jobSectionHeader"><b><br>
QUALIFICATION REQUIREMENTS</b></h3><div><br>
<b>
Basic Requirements:</b><br>
Candidates must possess at least one year of specialized experience at or above the grade 11 level in a similar position, such as experience managing pre- and post-award research administration, including developing proposals and budgets.<br>
<br>
<b>Factor 1 &ndash; Knowledge Required by the Position</b>
</div><ul><li>Expert knowledge of federal regulations, OMB guidance, and sponsor policies governing sponsored research administration, including independent management of both pre-award and post-award administration.</li>
<li>Advanced knowledge and skill in applying accounting, budgeting, and financial reporting principles for multi-sponsor, multi-year Principal Investigator (PI) portfolios.</li>
<li>Skill in applying acquisition regulations (FAR), cost analysis, audit requirements, proposal strategy, and negotiation practices.</li>
<li>Comprehensive knowledge of Smithsonian policies, federal cost principles (Uniform Guidance, OMB Circulars), and sponsor systems (e.g., NSF Research.gov, NASA NSPIRES, NIH eRA Commons).</li>
<li>Proficiency with Smithsonian business systems and common accounting tools (PeopleSoft, webTA, ServiceNow, SAM.gov, Concur, MS Office), with the ability to diagnose and resolve complex system errors.</li>
<li>Skill in analyzing financial data, preparing projections, reconciling accounts, and advising PIs and institutional leadership on strategic, financial, and compliance decisions.</li>
<li>Ability to interpret and reconcile conflicting or incomplete guidance and independently develop compliant, practical solutions to complex administrative and fiscal issues.</li>
<li>Demonstrated ability to supervise and mentor staff, set performance standards, and develop training resources to strengthen team capability.</li>
</ul><div></div><div>
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.</div><div>
</div><div>Join us in &quot;Inspiring Generations through Knowledge and Discovery.&quot;</div><div>
<br>
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.<br>
<br>
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.</div><div>
</div><div>
Relocation expenses are not paid.<br>
<br>
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact <b>hr@cfa.harvard.edu</b>. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian&rsquo;s Accommodation Procedures.</div><div>
</div><div>
The Smithsonian Astrophysical Observatory is an equal opportunity employer. Please visit the SAO website at http://www.cfa.harvard.edu/</div><br>
<h3 class="jobSectionHeader"><b>
About Smithsonian Astrophysical Observatory</b></h3><div>
The Smithsonian Astrophysical Observatory is joined by Harvard College Observatory to form the Center for Astrophysics | Harvard &amp; Smithsonian. The Center is a collaboration between Harvard and Smithsonian designed to ask &mdash; and ultimately answer &mdash; humanity&rsquo;s greatest unresolved questions about the nature of the universe. Founded in 1973, the Center for Astrophysics | Harvard &amp; Smithsonian is an ongoing collaboration designed to foster innovation and propel discovery. Our mission is to advance knowledge of the Universe through research in astronomy and astrophysics and in related areas of fundamental physics and geophysics.<br>
<br>
At the CfA, scientists in a broad range of disciplines study the universe at every scale, from every wavelength, and using telescopes and instruments that span and orbit the globe, all with a single purpose: making groundbreaking discoveries that advance human knowledge.</div></div>

Research Administration Specialist, (IS-1101-12)

Cornell University

<div><h3 class="jobSectionHeader"><b>Limited Submissions Manager/Research Development Specialist</b></h3>
<p></p><p>APPLY</p><p></p><p><b><br>
The Opportunity</b></p><p>
As Limited Submissions Manager/Research Development Specialist, you will manage Cornell&rsquo;s Limited Submissions Program and provide proposal and programmatic support as part of Cornell University&rsquo;s central Research Development (ReD) team.</p><p><b><br>
Your duties in this position will include:</b></p><ul><li>
Administering Cornell&rsquo;s Limited Submissions program, overseeing internal competitions through application intake, review coordination, and final submission coordination</li><li>
Coordinating review schedules and meetings for the Research Advisory Committee and other review panels</li><li>
Tracking success metrics and preparing reports for the Dean of Faculty and other leaders</li><li>
Serving as faculty and institutional resource on competition process, policies, and funder guidelines; liaising with Weill Cornell Medicine on joint competitions and reviews</li><li>
Meeting with faculty in concierge or consultation discussions to understand their research interests and funding needs</li><li>
Managing ReD funding digests and disseminating funding opportunities to campus</li><li>
Coordinating proposal development activities</li><li>
Contributing to the development of new ReD Team programs and resources</li><li>
Tracking key performance indicators to measure activity, progress and performance of ReD activities and services</li></ul><p><br>
As part of the Cornell community, you will help foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.</p><p><b><br>
What We Need</b><br>
Send us <b>a cover letter and resume</b> outlining your interest in this position and explaining how your experience and qualifications match the position requirements. Your letter is an important component of your application. Note: Visa sponsorship is not available for this position.<br>
<br>
When evaluating your candidacy, we will look for evidence of the following:</p><ul><li>
Bachelor&rsquo;s degree and 5 years of relevant experience; <i>or</i> an equivalent combination of education and experience</li><li>
Experience with research administration and/or research development</li><li>
Excellent skills in project management, data analytics and visualization, and document production</li><li>
Excellent organizational, interpersonal, and communication skills</li><li>
Strong personal initiative, service orientation, and willingness to perform tasks that range from strategic to detail-oriented</li><li>
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members</li><li>
Demonstrated proficiency with MS Office applications</li><li>
Ability to manage competing priorities and deadlines and solve problems under pressure</li><li>
Demonstrated ability to understand and interpret regulations and policies</li></ul><p><br>
Additionally, although not required, the following could be helpful:</p><ul><li>
Master&rsquo;s degree</li><li>
Experience in a multidisciplinary research organization, preferably an academic environment</li><li>
Knowledge of and experience with academic funding</li></ul><p></p><p><b>
About Us</b></p><p>
Cornell University's central Research Development (ReD) team promotes and facilitates research and innovation across the Ithaca campus, Cornell Tech, and Weill Cornell Medicine. The team operates within the broader umbrella of the Office of Sponsored Programs in Cornell Research &amp; Innovation.</p><p><br>
Research Development plays a crucial role in supporting and advancing research activities among Cornell's faculty, providing a range of services to help researchers enhance their skills as effective communicators, grant writers, and advocates for their research. Our key directives include strategic research advancement, research development outreach, and proposal development services. Research Development catalyzes capacity-building activities, research collaboration, and pipeline growth, which complements the administrative management of proposals by grant administrators.</p><p><b><br>
Rewards and Benefits</b></p><ul><li>
This position is eligible for a hybrid work arrangement with weekly work on campus expected. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.</li><li>
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.</li><li>
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions, we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell.</li><li>
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell.</li></ul><p></p><p><b><br>
University Job Title:</b></p>
Research Administration Specialist<p></p><p><b><br>
Job Family:</b></p>
Administration<p></p><p><b><br>
Level:</b></p>
F<p></p><p><b><br>
Pay Rate Type:</b></p>
Salary<p></p><p><b><br>
Pay Range:</b></p>
$72,209.00 - $82,644.00<p></p><p><b><br>
Remote Option Availability:</b></p>
Hybrid<p></p><p><b><br>
Company:</b></p>
Endowed<p></p><p><b><br>
Contact Name:</b></p>
Kathy McKee<p></p><p><b><br>
Contact Email:</b></p>
kem342@cornell.edu<p></p><p><b><br>
Job Titles and Pay Ranges:</b></p><p></p><p><b>
Non-Union Positions</b></p><p>
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:</p><ul><li><p>
Prior relevant work or industry experience</p></li><li><p>
Education level to the extent education is relevant to the position</p></li><li><p>
Unique applicable skills</p></li><li><p>
Academic Discipline</p></li></ul><p></p><p>
To learn more about Cornell&rsquo;s non-union staff job titles and pay ranges, see Career Navigator.</p><p></p><p><b>
Union Positions</b></p><p>
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell&rsquo;s union wages, see Union Pay Rates.</p><p></p><p><b>
Current Employees:</b></p><p>
If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your <b>Home</b> dashboard to view jobs at Cornell.</p><p></p><p><b>
Online Submission Guidelines</b>:</p><p>
Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by &ldquo;dragging and dropping&rdquo; them into the dropbox or by using the &ldquo;upload&rdquo; icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.</p><p></p><p><b>
Employment Assistance:</b></p><p>
For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.</p><p></p><p>
If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu.</p><p></p><p>
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.</p><p></p><p><b>
Notice to Applicants:</b></p><p>
Please read the required Notice to Applicants statement by <b>clicking here</b>. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.</p><p><b><br>
EEO Statement:</b></p><p>
Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;... any person ... any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p><p><br>
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p><p></p>
2026-03-18</div><p></p>
<br><div><h3 class="jobSectionHeader"><b>About Us</b></h3><p>
Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City.</p>
<p>We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.</p></div>

Limited Submissions Manager/Research Development Specialist

Arizona State University

<div><p><b>Job Profile:
</b></p>Research Administration Specialist 2 Non-Exempt
<p></p><p><b>Job Family:
</b></p>Research Administration
<p></p><p><b>Time Type:
</b></p>Part time
<p></p><p><b>Max Pay &ndash; Depends on experience:
</b></p>$22.00 USD Hourly
<p></p><p><b>Apply before 11:59 PM Arizona time the day before the posted End Date.
</b></p><p></p><p><b>Minimum Qualifications:
</b></p>Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
<p></p><p><b>Job Description:
</b></p><p>Are you looking to grow your skills as a researcher by supporting and contributing to high-quality research? Do you love working to improve higher education access, inclusivity, and reach? Then apply today for this part-time Research Associate opportunity!
</p><p></p><p>EdPlus at ASU is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.
</p><p></p><p><b>Action Lab </b>is a learning laboratory inside EdPlus that provides data-driven strategies and research findings that enhance our learning and transformational project portfolios; we aim to make changes at ASU with data and scholarship. With an emphasis on online learning, our predictive and evaluative analyses support student success and persistence from curiosity to graduation. Our research is actionable and operationally oriented, and we support and coordinate with high-level university stakeholders to improve student learning, motivation, and persistence and to increase equity across the university. We are a fast-paced unit that gets stuff done, makes a difference in the lives of our ASU students to drive change, and bolsters successes grounded in data and research.
</p><p></p><p>Want to know more about working at EdPlus?
</p><p></p><p>We are seeking a motivated and skilled part-time (20 hours/week) <b>Research Associate </b>to join our high-performing, interdisciplinary research team at Action Lab. Every day you will make a difference in the lives of others by directly contributing to the scholarly research and general data analysis for a variety of projects, many of which are innovative, highly visible, and enterprise level.
</p><p></p><p>You will design surveys to assess educational interventions, conduct interviews, surveys, and classroom observations, and learn to organize large datasets with research software. Additionally, your research support will include conducting literature reviews to summarize findings on educational innovations, managing participant recruitment and coordination, and staying updated on educational research trends. You will support ethical compliance, handle participant consent, and ensure all activities meet Institutional Review Board (IRB) guidelines.
</p><p></p><p>Action Lab is a matrixed organization, so depending on a given project or phase, you may report through different work streams. While you will officially report to a highly qualified researcher on the team, you will work closely with wide range of colleagues and leadership who contribute to scholarly research efforts and project development. You will work collaboratively with other Action Lab researchers, staff, and faculty to co-manage the efforts through the execution of research protocols and to analyze, coordinate, and maintain research information.
</p><p></p><p><b>Essential Duties </b>:
</p><ul><li><p>Manage and organize large datasets, including cleaning, coding, and data entry into statistical software or databases.
</p></li><li><p>Conduct literature reviews to support ongoing projects or proposals, summarizing findings on educational innovation, learning outcomes, and pedagogical methods.
</p></li><li><p>Support the recruitment of and schedule for study participants (e.g., students, instructors) and manage participant consent and confidentiality.
</p></li><li><p>Coordinate project timelines, schedule meetings, and communicate with team members to support principal investigators (PIs) and researchers.
</p></li><li><p>Maintain accurate records of research protocols, IRB applications, and progress reports in our Google Drive space and other virtual databases.
</p></li><li><p>Ensure all research activities comply with ethical guidelines and university policies, particularly Institutional Review Board (IRB) standards for human subjects research.
</p></li><li><p>Manage a high volume of research files; track, prioritize, and report daily, weekly, and monthly tasks.
</p></li><li><p>Assist with Research Management ecosystem (Zotero).
</p></li><li><p>Support the execution of gift card distributions and other stipend distributions to participants.
</p></li><li><p>Contribute to workshop materials, research reports, conference presentations, and publications by preparing drafts, formatting documents, editing for writing format (such as APA), and generating graphs and tables.
</p></li><li><p>Assist in designing and implementing surveys, experiments, and observational studies to assess educational interventions as needed.
</p></li><li><p>Collect data through interviews, surveys, focus groups, classroom observations, and learning management systems (LMS).
</p></li><li><p>Assist in analyzing qualitative data using qualitative analysis tools (e.g., Dedoose, ATLAS.ti).
</p></li><li><p>Assist with interpreting results and preparing data visualizations or summaries for reporting purposes.
</p></li><li><p>Assume other duties or projects as assigned.
</p></li></ul><p></p><p><b>PLEASE NOTE </b>:
</p><ul><li><p>This is an in-person position. Must be able to reliably commute to Scottsdale AZ several times per week.
</p></li><li><p>Expected duration of this temporary position is 12-16 months.
</p></li></ul><p></p><p><b>Desired Qualifications:
</b></p><ul><li><p>Evidence of current enrollment in an ASU PhD program or a current ASU Master&rsquo;s degree student seeking applied research experience.
</p></li><li><p>Demonstrated skills in data management and statistical analysis, as well as an ability to learn.
</p></li><li><p>Evidence of familiarity and experience with qualitative data and analysis tools (e.g., Dedoose, ATLAS.ti).
</p></li><li><p>Demonstrated knowledge of executing research designs to elicit defensible and co-informed research findings.
</p></li><li><p>Experience with IRB and related training, and is CITI certified.
</p></li><li><p>Experience managing various data files (e.g., audio, R, Excel).
</p></li><li><p>Evidence of flawless command of English in both written and verbal formats.
</p></li><li><p>Demonstrated broad experience/interests in various statistical abilities and interest in developing skills to match needs in these areas.
</p></li><li><p>Evidence of effective communication and collaboration skills.
</p></li><li><p>Demonstrated ability and willingness to work in a highly matrixed and team environment.
</p></li><li><p>Experience in higher education research and practice preferred.
</p></li></ul><p></p><p><b>NOTE </b>: Please answer the following questions in your cover letter:
</p><ul><li><p>Are you <b>IRB &ndash; Social &amp; Behavioral Research (Group 2) CITI trained?
</b></p></li><li><p>Describe how many surveys you have built and interviews you have completed.
</p></li></ul><p></p><p><b>Salary &amp; Benefits:
</b></p><p>$20 - $22 per hour, DOE (20 hours/week)
</p><p>Expected duration of this temporary position is 12-16 months.
</p><p></p><p>ASU offers a total compensation package that includes valuable employee benefits.
</p><ul><li><p>Healthcare
</p></li><li><p>Financial Security
</p></li><li><p>Retirement
</p></li><li><p>Family Resources
</p></li><li><p>Tuition Reduction (Eligible ASU Employee, their dependents and spouse.)
</p></li><li><p>Discounts
</p></li></ul><p></p><p><b>Working Environment:
</b></p><p>Your desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a diverse business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.
</p><p></p><p>EdPlus at ASU supports flexible work options, ranging from alternate work schedules to hybrid remote work schedules, subject to approvals per ASU policy. (This is NOT a fully remote position.)
</p><p></p><p>Applicant must be eligible to work in the United States. EdPlus at ASU will not be a sponsor for this position.
</p><p></p><p><b>Department Statement:
</b></p><p>EdPlus defines itself through a culture of curiosity, risk-taking and refusing to accept the status quo. As a central enterprise unit for ASU focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education, our commitments support the University charter. ASU is a national service university and aspires to accelerate positive social outcomes through the seamless integration of cutting-edge technological innovation and scalability.
</p><p></p><p>EdPlus employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture. Our innovative approach drives outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.
</p><p></p><p>EdPlus at ASU
</p><p></p><p><b>Driving Requirement:
</b></p>Driving is not required for this position.
<p></p><p><b>Location:
</b></p>Off-Campus: Scottsdale
<p></p><p><b>Funding:
</b></p>No Federal Funding
<p></p><p><b>Instructions to Apply:
</b></p><p>Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
</p><p></p><p>Please use the link below to log in using single sign-on.
</p>https://www.myworkday.com/asu/d/inst/1$9925/9925$19530.htmld
<p></p><p>To be considered, your application must include all of the following attachments:
</p><ul><li><p>Cover letter
</p></li><li><p>Resume or CV
</p></li></ul><p></p><p>Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
</p><p></p><p>Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
</p><p></p><p><b>Important: </b>Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.
</p><p></p><p>Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
</p><p></p><p>Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
</p><p></p><p><b>ASU Statement:
</b></p><p>Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
</p><p></p><p>ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
</p><p></p><p>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
</p><p></p><p><b>Notice of Availability of the ASU Annual Security and Fire Safety Report:
</b></p><p>In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU&rsquo;s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
</p><p></p><p>Relocation Assistance &ndash; For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .
</p><p></p><p><b>Employment Verification Statement:
</b></p><p>ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
</p><p></p><p><b>Background Check Statement:
</b></p><p>ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
</p><p></p><p><b>Fingerprint Check Statement:
</b></p>A fingerprint check is not required for this position.</div>

Research Associate

Medical University of South Carolina

<div><p><b>Job Description Summary</b></p>
This is a central research administration position, reporting to the Research Opportunities &amp; Collaborations Associate Director in the Office for Clinical Research (OCR) under the Office for the Vice President for Research (OVPR). This position is responsible for supporting the Office of Clinical Research Industry Sponsor Invoicing, billing, and reconciliation program. In collaboration with department/division Grants Administrators, Principal Investigators and study teams, Research Administration and Grants and Contracts Accounting Offices, this position will coordinate industry sponsored study invoicing, billing and reconciliation activities to ensure that all earned revenue is realized under this OCR fee for service program and provide training, mentorship and guidance for sponsor invoicing within MUSC&rsquo;s Clinical Trial Management System. Services will include supporting post-award industry sponsored research activity tracking, invoicing, billing reconciliation, reporting, and communication processes within SPARCRequest and the OnCore Clinical Trials Management System (CTMS).<p></p><p><b>
Entity</b></p>
Medical University of South Carolina (MUSC - Univ)<p></p><p><b>
Worker Type</b></p>
Employee<p></p><p><b>
Worker Sub-Type
</b></p>Classified<p></p><p><b>
Cost Center</b></p>
CC002113 Office of Clinical Research (OCR)<p></p><p><b>
Pay Rate Type</b></p>
Salary<p></p><p><b>
Pay Grade</b></p>
University-GEN09<p><b><br>
Pay Range</b></p>
52,100.00 - 70,300.00 - 88,600.000<p></p><p><b>
Scheduled Weekly Hours</b></p>
40<p></p><p><b>
Work Shift</b></p><p></p><p><b>
Job Description</b></p><p>
This is a central research administration position, reporting to the Research Opportunities &amp; Collaborations Associate Director in the Office for Clinical Research (OCR) under the Office for the Vice President for Research (OVPR). This position is responsible for supporting the Office of Clinical Research Industry Sponsor Invoicing, billing, and reconciliation program. In collaboration with department/division Grants Administrators, Principal Investigators and study teams, Research Administration and Grants and Contracts Accounting Offices, this position will coordinate industry sponsored study invoicing, billing and reconciliation activities to ensure that all earned revenue is realized under this OCR fee for service program and provide training, mentorship and guidance for sponsor invoicing within MUSC&rsquo;s Clinical Trial Management System. Services will include supporting post-award industry sponsored research activity tracking, invoicing, billing reconciliation, reporting, and communication processes within SPARCRequest and the OnCore Clinical Trials Management System (CTMS).</p><p></p><h2 class="jobSectionHeader"><b>
Minimum Training and Experience Requirements:</b></h2><p>
Minimum of a bachelor's degree in business administration, public administration or the social sciences and <b>2-5 years</b> experience in contracts and grant administration activities.</p><p>
Experience as a clinical research coordinator, research nurse coordinator, research/sponsored programs accountant, grants administrator, or professional accountant/financial analyst with direct industry sponsored research experience preferred, or an equivalent combination of experience, education and training. Strong project management and organizational skills required. Certification as clinical research professional or equivalent preferred. Knowledge of SPARCRequest, Epic, eIRB, proposal pricing, SmartStream, Darkwing, and research billing highly desirable. Proficient working knowledge of Microsoft office required. Knowledge of grants administration processes, industry sponsored research invoicing, and the clinical research life cycle required.</p><p></p><p>
Employee must have the ability to prioritize and complete required tasks with minimal supervision, interpret and apply regulations and policies, and use resources effectively to complete job tasks.</p><p></p><h2 class="jobSectionHeader"><b>
Preferred Experience and Training Requirements:</b></h2><p>
A bachelor's degree in business administration, public administration or the social sciences and <b>2-5 years</b> experience in contracts and grant administration activities. Experience as a clinical research coordinator, research nurse coordinator, research/sponsored programs accountant, grants administrator, or professional accountant/financial analyst with direct industry sponsored research experience preferred, or an equivalent combination of experience, education and training. Strong project management and organizational skills preferred. Certification as clinical research professional or equivalent preferred. Knowledge of SPARCRequest, Epic, eIRB, proposal pricing, SmartStream, Darkwing, and research billing highly desirable. Proficient working knowledge of Microsoft office required. Knowledge of grants administration processes, industry sponsored research invoicing, and the clinical research life cycle preferred.</p><p></p><p><b>
Job Duties:
</b></p><p>30% Analyze fully executed clinical trial agreements (CTAs) and translate contract payment terms into study team tracking system templates that support sponsor invoicing for corporate clinical research studies. Educate study teams on effective study activity tracking to support sponsor invoicing and maximizing clinical research revenue. Provide guidance, training and mentorship in utilization of OnCore CTMS subject and protocol tracking and invoicing.</p><p></p><p><br>
1. Interpret industry sponsored clinical research contracts and budgets and develop study activity tracking documentation to support appropriate recovery and reimbursement for all study activities. Verify the research record to include protocol and study personnel information, type and source of funding, add the appropriate study costs and build study invoicing calendar within the Clinical Trials Management System to support efficient study tracking and optimization of corporate clinical research revenue and reporting.</p><p>
2. Work collaboratively and develop effective working relationships with Investigators, key study personnel, departmental finance teams to and Research Administration to accomplish activity tracking and sponsor invoicing goals.</p><p>
3. Educate study teams on effective study activity tracking on a pre-defined schedule and provide guidance, training and mentorship in utilization of CTMS subject and protocol tracking and invoicing.</p><p>
4. Effectively prioritize tasks, and follow-up to ensure completion of sponsor invoicing activities in a compliant and timely manner and in accordance to the contract terms.</p><p>
5. Participate in CTMS planning, testing and development to optimized activity tracking and sponsor invoicing and reconciliation.</p><p></p><p><br>
30% Supports the MUSC OCR industry sponsor invoicing program for clinical research; provides and supports Sponsor Invoicing, billing reconciliation, communication and reporting to ensure that earned revenue is realized to support the activities of industry sponsored research.</p><p></p><p><br>
1. Monitor study startup, invoiceable, milestone, per patient visit and administrative (PRA, OCR Finance, IRB, and CTMS fees) activity to ensure proper and full financial reimbursement for these activities.</p><p>
2. Develop sponsor invoices based on invoicing milestones, invoiceable, and pass through costs ensuring that receipt of revenue is timely and first revenue received is within OCR established reporting goals.</p><p>
3. Invoice sponsors and/or verify receipt of earned revenue and follow-up with sponsors for unpaid invoices.</p><p>
4. Apply sponsor payments received in alignment with the Clinical Trial Agreement (CTA) to the appropriate MUSC research account and within CTMS, reviewing CTMS data, and MUSC clinical research financial data systems for accuracy/reconciliation. Ensure receipt of all revenue and financial reconciliation prior to contract/account close out.</p><p>
5. Work collaboratively and professionally with OCR staff, the Medical University of South Carolina research community, and external research customers such as pharmaceutical companies and Contract Research Organizations (CRO).</p><p>
6. Work with the department/division business managers and study teams to resolve invoicing issues, communicate with sponsors and Contract Research Organizations (CROs) to resolve disputes and recover earned revenue.</p><p>
7. Provide superior customer service to effectively meet the needs of internal and external customers.</p><p>
8. Ensure that invoicing processes are consistent with federal and state regulations and MUSC policies and practices.</p><p></p><p><br>
20% Sponsor Invoicing Analysis and Reporting</p><p></p><p><br>
1. Utilize and integrate data from MUSC financial systems, CTMS, Cayuse, eIRB, Epic, SPARCRequest within the Research Integrated Network of Systems (RINS) to monitor impact of sponsor invoicing.</p><p>
2. Generate and provide monthly industry study financial reports to department for Principal Investigators, Department Administrators, and Business Managers for the studies managed by the OCR Sponsor Invoicing team and provide guidance on interpretation of study financial data.</p><p>
3. Routinely assist in the preparation of monthly, quarterly, and executive summary reports distributed to principal investigators, department administrators and OCR management and leadership.</p><p>
4. Provide input on the development of industry study financial reports to support the invoicing process; track, analyze and validate data.</p><p></p><p><br>
10% Document and/or manage financial documentation for industry sponsored studies submitted for OCR budgeting and/or sponsor invoicing support. Implement strategies to ensure that complete and accurate information is captured for managing team workflow and for reporting. Effectively apply problem solving, negotiation, and continuous quality improvement methods in daily operations to improve the invoicing and CTMS processes.</p><p></p><p><br>
5% Support the monthly invoicing process for the Office of Clinical Research program services fees.</p><p></p><p><br>
5% Participate in cross-functional, multi-disciplinary OCR work teams based upon institutional and departmental priorities and performs other pre- and post-award, as needed.</p><p></p><p><b>
MUSC Physical Requirements:</b></p><p>
(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)</p><p>
Ability to perform job functions in an upright position. (Frequent)<br>
Ability to perform job functions in a seated position. (Frequent)<br>
Ability to perform job functions while walking/mobile. (Frequent)<br>
Ability to work indoors. (Continuous)<br>
Ability to work outdoors in all weather and temperature extremes. (Infrequent)<br>
Ability to work in confined/cramped spaces. (Infrequent)<br>
Ability to bend at the waist. (Frequent)<br>
Ability to fully use both hands/arms. (Continuous)<br>
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)<br>
Ability to reach in all directions. (Frequent)<br>
Possess good finger dexterity. (Continuous)<br>
Ability to maintain tactile sensory functions. (Continuous)<br>
Ability to lift, carry, lower, push or pull objects 15 lbs.or more, unassisted. (Frequent)<br>
Ability to maintain 20/40 vision, corrected. (Continuous)<br>
Ability to see and recognize objects close at hand. (Continuous)<br>
Ability to see and recognize objects at a distance. (Frequent)<br>
Ability to match or discriminate between colors. (Continuous)<br>
Ability to determine distance/relationship between objects; depth perception. (Frequent)<br>
Good peripheral vision capabilities. (Frequent)<br>
Ability to hear and/or understand conversations. (Continuous)<br>
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)<br>
Ability to work in dusty areas. (Infrequent)</p><p></p><p><b>
Additional New Requirements:</b><br>
Computer literacy.</p><p></p><p><b>
Additional Job Description</b></p>
Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)<p></p><p><i>
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!</i></p><p></p><p>
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
</p><p></p><p>Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees</p></div>

UNIV - Clinical Research Sponsor Invoicing Analyst - Office of Clinical Research, OVPR

Florida Gulf Coast University

<div></div><div><div><div><div><div><div>locations</div><div>
Main Campus</div></div></div></div><div></div><div><div><div><div><div>
time type</div><div>
Full time</div></div></div></div><div></div><div><div><div><div>
posted on</div><div>
Posted Yesterday</div></div></div></div><div></div><div><div><div><div>
job requisition id</div><div>
R0007263</div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><div>
Job Summary</div></div></div></div></div></div></div></div>
The Sponsored Research Coordinator II coordinates externally sponsored projects and compliance activities across the full lifecycle of research and sponsored programs, with primary responsibility for post-award administration and financial oversight.<br>
<br>
FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.<div></div><div>
Job Description</div><div>
Typical duties include but are not limited to:</div><ul><li>
Manages the administrative and financial activities of sponsored awards following funding, ensuring compliance with sponsor guidelines, university policies, and approved budgets.</li><li>
Monitors and analyzes project expenditures to ensure costs are allowable, allocable, and within approved budget parameters.</li><li>
Reviews and processes award modifications, including budget revisions, no-cost extensions, and other administrative changes.</li><li>
Reconciles project accounts and assists with financial reporting and award closeout procedures.</li><li>
Reviews subrecipient invoices and supporting documentation to ensure compliance with subaward agreements and sponsor regulations.</li><li>
Monitors award timelines and end dates and coordinates timely reporting and project closeout activities.</li><li>
Maintains accurate grant records and documentation within institutional and sponsor systems.</li><li>
Coordinates with finance, compliance, and research administration offices to support effective award management and resolve administrative issues.</li><li>
Provides guidance to principal investigators, faculty, and departmental staff regarding allowable costs, budget management, sponsor requirements, and post-award administration.</li><li>
Verifies completion of required research compliance approvals, including IRB, IACUC, export controls, and conflict of interest disclosures, as required for sponsored projects.</li><li>
Assists with preparation of sponsor-required financial reports and other administrative reporting.</li><li>
Compiles and analyzes research administration data and maintains electronic resources and tools used in grant administration.</li><li>
Provides training and guidance to investigators, staff, students, and collaborators on grant administration processes and compliance requirements.</li><li>
Assists and advises faculty and staff in the preparation and submission of grant proposals, including development of budgets, budget justifications, and required administrative documentation.</li><li>
Ensures proposals comply with sponsor guidelines and university policies.</li><li>
Electronically submits proposals to external funding agencies using sponsor systems and the university&rsquo;s electronic research administration (ERA) system.</li><li>
Prepares and coordinates subaward documentation, including scopes of work, budgets, and required approvals from collaborating institutions.</li><li>
Researches and identifies potential external funding opportunities and grant-making organizations to support faculty research initiatives.</li></ul><div></div><div>
Other Duties:</div><ul><li>
Assists with preparing and developing grant application packages.</li><li>
Performs award negotiation and routing for approval signatures.</li><li>
Other job-related duties as assigned.</li></ul><div></div><div><br>
Additional Job Description</div><div>
Required Qualifications:</div><ul><li>
This position requires either seven years of directly related full-time experience or, as an alternative, a Bachelor&rsquo;s degree from an accredited institution in an appropriate area of specialization and three years of full-time experience directly related to the job functions.</li><li>
Professional full-time experience in pre-award and post-award contract/grant experience or managing research compliance and working with research compliance committees.</li><li>
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).</li><li>
Any appropriate combination of relevant education, experience, and/or certifications may be considered.</li></ul><div></div><div>
Preferred Qualifications:</div><ul><li>
Master's Degree from an accredited institution in an appropriate area of specialization.</li><li>
Four years professional full-time experience in pre-award or post award contract/grant experience.</li><li>
Experience with all aspects of grant management or compliance in an academic environment.</li><li>
Experience with Microsoft Access and web-based databases.</li><li>
Experience with Workday or similar financial software.</li><li>
Experience with Streamlyne or similar software for proposal development.</li></ul><div></div><div>
Knowledge, Skills &amp; Abilities:</div><ul><li>
Proven ability to think strategically and approach challenges with creativity.</li><li>
Demonstrated track record of reliability, meeting goals, and holding oneself accountable.</li><li>
Strong interpersonal skills and experience working effectively across teams.</li><li>
Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.</li><li>
Knowledge of and ability to work with a comfort level with legal documents and budgets.</li><li>
Knowledge of research compliance.</li><li>
Excellent interpersonal, verbal and written communication skills.</li><li>
Skill in collecting and analyzing complex data.</li><li>
Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.</li><li>
Ability to operate personal computers with proficiency and learn new applications and systems.</li><li>
Ability to accurately prepare and maintain records, files, and reports.</li><li>
Ability to work successfully as both a member of a team and independently with minimal supervision.</li><li>
Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.</li><li>
Ability to think critically and make clear, well-reasoned and timely decisions.</li><li>
Ability to interpret and apply laws, regulations, policies and procedures consistently.</li><li>
Experience with Workday or similar financial software.</li></ul><div></div><div>
Institutional Values &amp; Behavioral Expectations:</div><div>
In this role, the successful candidate will be expected to:</div><ul><li>
Seek out new approaches to improve outcomes; remain open to feedback and new ideas.</li><li>
Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.</li><li>
Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.</li></ul><div></div><div>
Pay Grade 17</div><div></div><div>
Applications received by March 31, 2026 will receive priority consideration.</div><div></div><div>
At Florida Gulf Coast University, employees are expected to work on campus as part of a collaborative, mission-driven environment. While this role does not directly interact with students, its on-site presence is essential to supporting the university&rsquo;s operations and advancing student learning across the institution.</div><div></div><div><i>
FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.</i></div></div></div></div>

Emory University

<div>Discover Your Career at Emory University:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:
<div>
KEY RESPONSIBILITIES:
</div><ul><li>Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.</li><li>
Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award.
</li><li>Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
</li><li>Ensures adherence to quality standards and all policies and award regulations.
</li><li>Creates high quality written documents.
</li><li>Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
</li><li>Sets up award in financial system. Distributes award information to PIs, co-PIs and relevant staff and other RAS units.
</li><li>Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
</li><li>Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
</li><li>Projects and forecasts future award expenditures.
</li><li>Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
</li><li>Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
</li><li>Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
</li><li>Monitors compliance with agency and University regulations regarding reporting.
</li><li>Assists PIs with non-financial report submissions, as necessary.
</li><li>Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
</li><li>Facilitates the approval of invoices to pay subcontractors.
</li><li>Reviews effort reports and manages quarterly effort certification process for assigned units.
</li><li>Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
</li><li>Assists in transferring awards out of the university.
</li><li>Closes out all funded projects consistent with university process and timelines.
</li><li>Follows and adheres to SOPs related to post-award functions.
</li><li>Performs related responsibilities as required.</li></ul><div>
MINIMUM QUALIFICATIONS:
</div><ul><li>Bachelor's degree OR an equivalent combination of education, training and experience.
</li><li>Proficiency with MS Office Suite software.</li></ul><div>
NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ, AK, and HI, any U.S. Territories or outside of the United States.
</div>Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div><br>
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

Research Administrator, Post-Award I - School of Medicine

KAUST (King Abdullah University of Science and Technology)

<div>
 <p>
  <strong>
   The Role
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Research Compliance Specialist is responsible for creating, developing, implementing, and promoting the Research Data Management (RDM) Program at KAUST. RDM training and management provide the foundation for the preservation, protection, and monetization of one of KAUST&rsquo;s most valuable resources (research data).
 </p>
 <p>
  <br/>
 </p>
 <p>
  KAUST is an internationally respected research institution, and its reputation is dependent upon the good data management practices of its researchers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  A state-of-the-art RDM program developed and implemented by the Research Compliance Specialist will ensure that the University conducts research that meets or exceeds national and international RDM standards. By enabling the reuse of data and rationalizing resource allocation, RDM supports both research excellence and the optimization of operating costs. In addition, the reputation of the University is impacted by the RDM practices that its graduates and postdoctoral researchers take with them when they leave the University.
 </p>
 <p>
  The Research Compliance Specialist will ensure that the University&rsquo;s students and postdoctoral
 </p>
 <p>
  researchers leave KAUST adequately equipped to manage research data.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Serve as a subject matter expert on research data management (RDM) regulations, guidelines, and best practices.
  </li>
  <li>
   Promote a culture of responsible research data management across KAUST&rsquo;s diverse research environment.
  </li>
  <li>
   Analyze existing RDM systems and processes, identifying gaps and opportunities for integration.
  </li>
  <li>
   Develop and implement policies governing RDM at the University.
  </li>
  <li>
   Design, deploy, and manage RDM tools or solutions tailored to KAUST&rsquo;s needs.
  </li>
  <li>
   Coordinate and consolidate existing guidance, resources, and efforts across departments.
  </li>
  <li>
   Benchmark with external institutions and stakeholders to identify RDM best practices.
  </li>
  <li>
   Prepare guidance documents, online resources, and web content to support RDM practices.
  </li>
  <li>
   Provide strategic advice to stakeholders on implementing effective RDM practices.
  </li>
  <li>
   Develop course curricula and deliver training sessions, workshops, and presentations on RDM.
  </li>
  <li>
   Engage with faculty, staff, students, and administrators to foster compliance and awareness.
  </li>
  <li>
   Monitor, audit, and evaluate the effectiveness of the RDM program.
  </li>
  <li>
   Assist with investigations or enquiries related to alleged RDM mismanagement.
  </li>
  <li>
   Perform day-to-day administrative duties associated with the RDM program.
  </li>
  <li>
   Provide administrative support to other compliance programs, including: Animal Care and Use, Biosafety, Human Subjects Research, Radiation Safety, Scientific Diving, and Responsible Conduct of Research Programs.
  </li>
  <li>
   Be cross-trained and able to assist colleagues in the support of the above programs.
  </li>
  <li>
   Supplement administration of Research Compliance and RCR activities.
  </li>
  <li>
   Transcribing notes, minutes, and formal proceedings.
  </li>
  <li>
   Other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Doctoral or master&rsquo;s degree in a regulatory, scientific or related field.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   6+ years of research data management experience within a scientific or related environment.
  </li>
  <li>
   Experience with RDM program administration is preferred.
  </li>
  <li>
   Customer-driven approach.
  </li>
  <li>
   Demonstrated expertise in RDM practices.
  </li>
  <li>
   Proactive and self-driven.
  </li>
  <li>
   Strong organizational skills.
  </li>
  <li>
   Collaborative nature with strong persuasive skills.
  </li>
  <li>
   A firm understanding of scientific practices and research methods.
  </li>
  <li>
   Knowledge of organizational and administrative support processes.
  </li>
  <li>
   Strong verbal and written communication skills.
  </li>
  <li>
   Demonstrated proficiency with computer applications.
  </li>
  <li>
   Excellent verbal, written communication, and presentation skills.
  </li>
  <li>
   High degree of confidentiality.
  </li>
 </ul>
 <p>
 </p>
</div>


Research Data Management Compliance Specialist

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