research technician ii

clinical research billing specialist - clinical trials office Jobs in Seattle

clinical research budgeting analyst - clinical trials Jobs in Seattle

clinical research coordinator ii - hematology oncology Jobs in Seattle

facilities coordinator

research coordinator

University Of Washington

<div>Job Description
The Department of Medicine, Division of Gastroenterology has an outstanding opportunity for a Research Coordinator 1.
About this Opportunity:
Under the general supervision of the Research Manager and Principal Investigator, the Research Coordinator supports the successful execution of clinical and translational research within the Inflammatory Bowel Disease (IBD) program. This position exists to ensure that complex research studies are conducted in full compliance with institutional, federal, and sponsor requirements, and that study participants receive safe, quality research care.
The Research Coordinator plays a key operational role in the unit by coordinating day to day study activities, and making sure that study timelines and deliverables are met. This position contributes to the development, refinement, and implementation of research protocols.
Key Responsibilities
Study Coordination, Participant Support, and Data Management &mdash; 50%
<ul><li>Assist with implementing study protocols under the direction of senior research staff and investigators.
</li></ul><ul><li>Prepare, organize, and submit study documents for regulatory review as instructed, including initial IRB submissions, modifications, and continuing reviews.
</li></ul><ul><li>Support participant coordination, including scheduling study visits, preparing visit materials, assisting with the consent process, and maintaining accurate study files.
</li></ul><ul><li>Enter study data into electronic databases and assist with routine data quality checks to ensure accuracy and completeness.
</li></ul><ul><li>Maintain communication with participants and clinical teams to support visit coordination, follow up, and timely completion of study procedures.
</li></ul><ul><li>Track study timelines, visit windows, required documentation, and study supplies to ensure smooth day to day operations.
</li></ul>Other Duties &mdash; 50%
<ul><li>Prepare copies of study materials, organize regulatory binders, and maintain study records in accordance with institutional and sponsor requirements.
</li></ul><ul><li>Provide routine support to senior coordinators, research assistants, and students on study related tasks and document preparation.
</li></ul><ul><li>Assist with basic administrative tasks such as scheduling meetings, preparing agendas, organizing study supplies, and maintaining shared resources.
</li></ul><ul><li>Perform other related duties as assigned.
</li></ul>Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
Bachelor&rsquo;s degree in Science or related field and one year of relevant experience. 
<ul><li>
</li></ul>Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
Additional Qualifications
<ul><li>Experience with specimen handling such as stool and familiarity with clinical research systems such as CTMS, OnCore, and EPIC.
</li></ul>Preferred Qualifications
<ul><li>Familiarity with Good Clinical Practice (GCP)
</li></ul><ul><li>Prior experience working with patients on in customer relations
</li></ul>#UWDeptMedicineJobs
Compensation, Benefits and Position Details
Pay Range Minimum:
$55,944.00 annual
Pay Range Maximum:
$66,000.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
UAW Research
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Research Coordinator 1

Fred Hutchinson Cancer Center

<div>Overview:
<div>
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.</div><div></div><div> 
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world&rsquo;s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world&rsquo;s deadliest diseases and make life beyond cancer a reality.</div><div></div><div> 
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.</div><div></div><div> 
The Clinical Research Coordinator II &ndash; Hematology Oncology is responsible for day-to-day coordination of interventional Phase I-III clinical trials and observational Cancer Control studies. The position will oversee all subject-level study workflows including screening patients for eligibility, performing enrollments, tracking patient visits, abstracting and reporting study data, coordinating research specimen collection and submission, and creating and maintaining research documentation. Collaborates with Data Coordination staff on the Clinical Research Support team.</div><div></div><div> 
Reporting to the Clinical Research Program Manager, the coordinator will be part of the Hematology Oncology program. This position is key to the smooth operation of clinical trials and advancing research efforts at Fred Hutch.</div>
Responsibilities:
<ul><li>Conduct daily clinical operations of assigned research studies in accordance with study protocols, regulatory and GCP guidelines, and institutional policy.</li><li>
Develop and maintain tools for study implementation, including data collection tools, reference materials and specific study orders; revise and utilize tools as necessary.</li><li>
Create and disseminate study-related educational content for internal and external audiences to ensure safe and accurate protocol implementation.</li><li>
Coordinate patient enrollment and participation by reviewing study candidates&rsquo; medical records for eligibility, initiating enrollment, ensuring informed consent, and maintaining accurate enrollment records.
</li><li>Schedule patient clinic visits and on-going study visits; ensure administrative compliance with study protocols with respect to clinical procedures, laboratory tests and other patient activities; may administer study questionnaires, ensure drug self-administration accountability with patients and perform non-clinical ECGs.</li><li>
Complete clinical requisition forms as instructed, assemble kits for patient visits, transport laboratory samples and ensure samples are processed and shipped according to study guidelines; track and maintain research supplies.</li><li>
Identify, track and confirm billable activities for patients; work with internal partners to obtain and submit budget and billing information; may assist in reviewing patient charges to ensure billing compliance.</li><li>
Act as protocol liaison with clinical teams, patients, and providers on study related topics.</li><li>
Prepare and coordinate monitoring visits and respond to queries and other requests from study monitors, following up with and resolving any issues that may arise.</li><li>
Maintain thorough knowledge in the field through attending related project meetings and symposia, reading related literature and maintaining professional associations.</li><li>
May travel to attend industry-sponsored investigator meetings.</li><li>
Assist with maintaining appropriate source documentation and/or performing case report form data entry.</li><li>
Travels from South Lake Union campus on shuttle to UW Medical Center Montlake to oversee transit of collected research specimens to South Lake Union for processing and shipping</li><li>
Other duties as assigned</li></ul>
Qualifications:
<div>
Minimum Qualifications:</div><ul><li>
High school diploma or equivalent.</li><li>
Minimum two to three years&rsquo; experience in a clinical research or cancer registry environment with regulatory or human research protections.</li><li>
Knowledge of clinical trials records, procedures, and computerized data processing systems.</li><li>
Demonstrated knowledge of how to synthesize study conduct.</li></ul>
PREFERRED QUALIFICATIONS:
<ul><li>Associate or bachelor&rsquo;s degree preferred.</li><li>
Certified Clinical Research Coordinator (CCRC) or certification as Clinical Research Professional (SOCRA).</li><li>
Five years of experience in a research environment with regulatory or human research protections, preferably experience working on therapeutic trials within hematologic malignancies.</li><li>
Previous experience working with NIH, FDA and OHRP regulations and medical terminology.</li><li>
Excellent organizational skills, attention to detail, ability to problem solve and to prioritize multiple competing tasks in a dynamic environment.</li><li>
Strong written and verbal communication skills, including computer skills.</li><li>
Ability to work with multiple data management systems including generating reports and sourcing data from systems.</li><li>
Ability to extract data from medical records and apply judgement in interpreting regulations, determining impacts, and knowing when to escalate questions and concerns when appropriate.</li></ul><div>
The hourly pay range for this position is from $31.83 to $47.73 and pay offered will be based on experience and qualifications. 
 
Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position. 
 
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).</div>
Additional Information: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.</div>

Clinical Research Coordinator II - Hematology Oncology

University of Washington

<div>
 
 Job Description
 
 
 
 
 The Department of Rehabilitation Medicine has an outstanding opportunity for a Research Study Assistant to join their team.
 
 
 
 US News &amp; World Report consistently ranks the University of Washington Department of Rehabilitation Medicine among the top ten programs in the country. We are among the nation&rsquo;s leading recipients of research and training funding from the National Institutes of Health, Department of Defense, and the National Institute on Disability and Rehabilitation Research, including the TBI and Burn Model Systems grants. We have a long history of innovative clinical and research programs, strong research infrastructure, active mentoring of junior faculty and a rich network of potential clinical and research collaborators among faculty within and outside our department.
 
 
 The department offers four graduate degree programs, including master's degrees in Occupational Therapy and Prosthetics &amp; Orthotics, as well as a Doctor of Physical Therapy, and a PhD in Rehabilitation Science.
 
 
 The UW Traumatic Brain Injury Model System (TBIMS), in the Department of Rehabilitation Medicine, has an excellent opportunity for a full time Research Study Assistant (RSA). Our dynamic interdisciplinary clinical research team includes experts in the field of brain injury and offers an exceptional learning experience. This position involves direct contact with patients providing informed consent, data collection, data entry, and interacting with clinical staff to coordinate research activities with patient care as well as connecting with them over years, post-injury.
 
 
 We value diversity and hope you do, too! We encourage applications from people with diverse backgrounds and work histories. This position involves work within multiple public hospitals and following up with individuals who have been treated for different trauma/injuries at our system or throughout the region. In this position, you will have frequent interactions with people with various backgrounds, identities, abilities, life experience, and beliefs. A successful candidate will be comfortable with these differences while treating people with dignity and respect.
 
 
 
 Key Responsibilities
 
 
 
 As a research assistant on The Traumatic Brain Injury Model Systems (TBIMS) study, you will assist in recruiting and screening patients, obtaining informed consent, data collection (administering self-report questionnaires, neuropsychological testing and medical record abstraction), data entry, and data quality checks. You would also be providing backup support for the Late Effects of Traumatic Brain Injury (LETBI) study which involves scheduling follow up appointments within parameters of the MRI Lab availability and obtaining informed consent (including brain donation) as well as screening and recruiting Veterans for entry into the LETBI study. This position will work with clinical research involving human participant within the UW Medicine and therefore RSA training is required. The training requirement for this position includes UW Medicine-specific as well as general training. These will be provided by the research study.
 
 
 
 
 Subject Recruitment &ndash; 40%
 
 
 
 
 <ul>
 <li>
 Under general supervision, the RSA will assist in identification and recruitment of potential research participants, sending out recruitment materials and follow-up questionnaires as needed (via email or mail).
 </li>
 <li>
 They will be responsible for contacting potential participants over the phone using IRB approved protocols for those that were not enrolled while in the hospital.
 
 
 </li>
 </ul>
 
 
 Data Collection and Entry &ndash; 35%
 
 
 
 
 <ul>
 <li>
 The RSA will maintain the system used to administer and collect instruments, including updating and entering data into the National Database and Statistical Center (NDSC).
 </li>
 <li>
 Conduct participant interviews according to strict study protocol.
 </li>
 <li>
 Administer standardized neuropsychological tests with participants to measure attention, concentration, learning, memory and higher-level thinking skills.
 
 
 </li>
 </ul>
 
 
 Tracking Research Participants &ndash; 10%
 
 
 
 
 <ul>
 <li>
 The RSA will be responsible for maintaining an accurate tracking system for completed baseline and any follow up visits.
 </li>
 <li>
 They will maintain confidentiality of subject records and update contact information and other contacts in order to ensure good follow up rates.
 
 
 </li>
 </ul>
 
 
 Data Management &ndash; 10%
 
 
 
 
 <ul>
 <li>
 They will maintain confidentiality of subject records and update contact information and other contacts in order to ensure good follow up rates.
 
 
 </li>
 </ul>
 
 
 Administrative Support and Dissemination &ndash; 5%
 
 
 
 
 <ul>
 <li>
 The RSA will participate in research meetings and provide, in a clear and concise manner, the activities of the project to managers and principal investigators.
 </li>
 <li>
 They will also assist in various dissemination projects throughout the year as needed (newsletters, social media posts, presentations).
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 Two years of college-level course work in a relevant academic area AND one year of appropriate experience.
 
 
 </li>
 </ul>
 
 Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
 
 
 
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience with diverse populations and/or people with a wide range of abilities
 </li>
 <li>
 Excellent people and communications skills, in person and over the phone
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Comfort with diversity and willingness to work within a hospital and clinical settings
 </li>
 <li>
 Proficiency with the standard suite of MS Office tools
 </li>
 <li>
 Willingness to learn to administer standardized evaluations
 
 
 </li>
 </ul>
 
 Compensation, Benefits And Position Details
 
 
 
 
 Pay Range Minimum:
 
 
 
 $45,288.00 annual
 
 
 
 Pay Range Maximum
 
 
 
 $49,740.00 annual
 
 
 
 Benefits
 
 
 
 
 Other Compensation:
 
 
 
 For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
 
 
 
 Shift
 
 
 
 First Shift (United States of America)
 
 
 
 Temporary or Regular?
 
 
 
 This is a regular position
 
 
 
 FTE (Full-Time Equivalent)
 
 
 
 100.00%
 
 
 
 Union/Bargaining Unit
 
 
 
 SEIU Local 925 Nonsupervisory
 
 
 
 About The UW
 
 
 
 Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
 
 
 UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
 
 
 
 Our Commitment
 
 
 
 The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
 
 
 To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
 
 
 Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
</div>

Research Study Assistant

<div>Job Description
The Department of Emergency Medicine has an outstanding opportunity for an intermittent Research Study Assistant (RSA). This is also for the Night Shift.
The Research Study Assistant will coordinate and perform work in support of clinical and health services research at Harborview Medical Center and UWMC. Projects will cover a wide range of clinical pathways with a focus on out of hospital cardiac arrest, traumatic injuries, strokes, sepsis, and opioids. The research study assistant will work in a team environment that includes faculty, fellows, medical students, and other key stakeholders.
RESPONSIBILITIES (RESEARCH ACTIVITIES):
<ul><li>Screen and appropriately enroll eligible subjects on various protocols.
</li><li>Assist with development and maintenance of research databases.
</li><li>Complete data entry for study subjects.
</li><li>Gather, record, organize, transcribe and verify the accuracy of research study data.
</li><li>Process bio specimens per lab guidelines.
</li><li>Perform related duties as required.
</li></ul>** This Position must be comfortable working overnight and weekend Shift.
MINIMUM REQUIREMENTS:
<ul><li>Two years of college-level course work in a relevant academic area AND one year of appropriate experience OR equivalent education/experience.
</li></ul>PREFERRED QUALIFICATIONS:
<ul><li>Bachelor&rsquo;s degree in a related academic area.
</li><li>Prior healthcare experience.
</li><li>Proficiency in REDCap.
</li><li>Experience with EFIC studies.
</li><li>Excellent verbal, written, and interpersonal communication skills.
</li><li>Well-honed organizational skills and ability to manage multiple priorities and timelines.
</li><li>Ability to work with colleagues in a way that enhances collaboration and team building.
</li><li>Proficiency in Microsoft Office Suite.
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$21.77 hourly
Pay Range Maximum:
$23.91 hourly
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
Shift:
Night Shift (United States of America)
Temporary or Regular?
This is a temporary position
FTE (Full-Time Equivalent):
0.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Research Study Assistant (Intermittent) (Night Shift)

<div>Job Description
The Department of Emergency Medicine has an outstanding opportunity for a temporary Research Study Assistant (RSA). This is a full-time temporary position expected to last 12 months.
The Research Study Assistant will coordinate and perform work in support of clinical and health services research at Harborview Medical Center and UWMC. Projects will cover a wide range of clinical pathways with a focus on out-of-hospital cardiac arrest, traumatic injuries, strokes, sepsis, and opioids. The research study assistant will work in a team environment that includes faculty, fellows, medical students, and other key stakeholders.
RESPONSIBILITIES (RESEARCH ACTIVITIES):
<ul><li>Screen and appropriately enroll eligible subjects on various protocols.
</li><li>Assist with development and maintenance of research databases.
</li><li>Complete data entry for study subjects.
</li><li>Gather, record, organize, transcribe and verify the accuracy of research study data.
</li><li>Process bio specimens per lab guidelines.
</li><li>Perform related duties as required.
</li></ul>MINIMUM REQUIREMENTS:
<ul><li>Two years of college-level course work in a relevant academic area AND one year of appropriate experience OR equivalent education/experience.
</li></ul>PREFERRED QUALIFICATIONS
<ul><li>Bachelor&rsquo;s degree in a related academic area.
</li><li>Prior healthcare experience.
</li><li>Proficiency in REDCap.
</li><li>Experience with EFIC studies.
</li><li>Excellent verbal, written, and interpersonal communication skills.
</li><li>Well-honed organizational skills and ability to manage multiple priorities and timelines.
</li><li>Ability to work with colleagues in a way that enhances collaboration and team building.
</li><li>Proficiency in Microsoft Office Suite.
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$21.77 hourly
Pay Range Maximum:
$23.91 hourly
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a temporary position
FTE (Full-Time Equivalent):
0.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Research Study Assistant (Temporary)

<div>Job Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
UW Medicine works to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty medical care to people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals. Within the large UW Medicine health system, the School of Medicine (SoM) is a world leader in biomedical research, with the largest biomedical research program at a public university based on National Institutes of Health funding and ranking among the top research universities internationally.
The Clinical Trials Office (CTO) supports the clinical research mission of UW Medicine. The CTO is an operational unit within the SoM&rsquo;s Office of Research and Graduate Education charged with providing multi-service support to clinical researchers bringing important new therapies to our patients in compliance with evolving regulatory requirements.
This position is a specialist role for the institutional clinical research billing and revenue cycle management within the CTO Clinical Research Budget and Billing (CRBB) program. The position will require experience in systems complexity, including OnCore and its interface with Epic, understanding and operationalizing a billing grid, and other systems designed to improve and enhance institutional and multi-institutional clinical research billing and post-award services and support. Ability to work collaboratively in a group setting in a fast-paced environment is crucial in this role.
Clinical Trials Office is a central clinical research operation with compliance responsibilities and services across the vast portfolio of clinical trials in UW Medicine. The CTO operation has direct impact on UW reputation with major global biotech and biopharma sponsors, the availability of funded clinical trial opportunities in UW pipeline, and UW patients' access to novel therapies. In addition, the CTO plays a key role in mitigating institutional financial and reputational risks by ensuring strict compliance with the CMS and the FDA regulations and guidelines. CTO Clinical Research Billing Specialist is a key position in maintaining secure and fully compliant CTO operation.
POSITION PURPOSE
The Clinical Research Billing Specialist position will enable the Clinical Research Billing Manager and Lead to coordinate and engage in the planning and implementation of new processes and systems without negatively impacting day-to-day unit management, responsiveness to customer concerns, proper training of new and existing members of the team and quality control of the unit's output. This position will provide appropriate handling of customer concerns possible due to the incumbent's extensive experience. The role will assist in managing the significant change CRBB has undergone and will assist in planning for and accommodating the new work and work flows that will be outcomes of upcoming systems changes (e.g., CTMS Target 3 rollout). The Clinical Research Billing Specialist will:
<ul><li>Support Billing team through day-to-day problem-solving in collaboration with or in the absence of Clinical Research Billing Manager and Lead;
</li><li>Maintain a partial portfolio of research billing review, while managing unit work assignments and performing quality control review;
</li><li>Be a day-to-day resource to the Billing team; and
</li><li>Identify inconsistencies across the work product created by team members and recommend solutions in collaboration with colleagues and the unit's Manager and Lead
</li></ul>DUTIES AND RESPONSIBILITIES
Epic Research Billing Workflows (30%)
<ul><li>Research Billing Review:
<ul><li>Ensure charges route according to study billing grid, and in accordance with Epic charge documentation
</li><li>Prioritize high-dollar and aging accounts
</li></ul></li><li>Charge Review and Claim Edit: Ensure research charges/claims have required coding for billing
</li><li>No Rules and other escalations: Handle research billing questions escalated from Research Billing Coordinators and other departments
</li></ul>Epic Single Business Office (SBO) Research Invoicing Workflows (30%)
<ul><li>Ensure timely generation of SBO invoices
</li><li>Receive and process invoice corrections, including claims of &ldquo;missing&rdquo; charges
</li><li>Process invoice payments
</li><li>Follow up on aging research invoices to ensure payment
</li></ul>OnCore Clinical Trials Management System (CTMS)/Epic Interface (20%)
<ul><li>Ensure accurate handoff from OnCore to Epic when study is activated or amended
</li><li>Ensure accurate handoff from OnCore to Epic when subject enrollment updated
</li><li>Perform Quality Control (QC) of study and enrollment records, providing feedback to study teams as needed
</li></ul>Patient Claims Review (10%)
<ul><li>Respond to questions regarding patients&rsquo; research study participation and the relationship to patient billing
</li><li>Escalate issues to Team Lead or Manager as appropriate
</li></ul>Medicare Rules: Application and Training (10%)
<ul><li>Understand and exercise independent judgment and discretion in the interpretation and application of the Medicare National Coverage Determination for Routine Costs in Clinical Trials, and all relevant UW Medicine clinical research budgeting and billing policies and procedures
</li><li>As needed, provide training and education to Clinical Research Budget &amp; Billing (CRBB) colleagues, School of Medicine investigators, research staff and practice site staff on research billing policies, procedures and tools
</li><li>Provide excellent customer service and accurate guidance to clinical research study teams regarding clinical research billing policies and procedures
</li><li>Assist in development of content for CRBB website and outreach documents
</li><li>Assist faculty, staff and others in interpreting internal and external research billing policies
</li></ul>MINIMUM REQUIREMENTS
<ul><li>A Bachelor&rsquo;s degree in science, business, healthcare administration or related field and at least two years related experience or equivalent combination of experience and education.
</li></ul>Additional Requirements.
<ul><li>Prior experience with Epic Resolute (Hospital and/or Professional Billing).
</li><li>Demonstrated team leadership skills. Ability to make positive contributions and work effectively and efficiently in a group environment.
</li><li>Exceptional customer service skills.
</li><li>Strong written and oral presentation skills. Ability to communicate effectively with all levels of staff, faculty, management and collaborators.
</li><li>Ability to understand and convey complex policy, financial and scientific/technical information in a manner that is understandable to a wide audience.
</li><li>Ability to teach and mentor others in group settings, in one-on-one sessions and remotely.
</li><li>Ability to prioritize and organize work independently in a fast-paced, high-volume setting.
</li><li>Demonstrated skill in using Microsoft Excel and Access.
</li></ul><h3 class="jobSectionHeader">DESIRED QUALIFICATIONS
</h3><ul><li>Five years&rsquo; experience with healthcare and/or research billing, clinical research study coordination or management, health system operations, or other related research or healthcare experience.
</li><li>Experience in an academic medical setting.
</li><li>Experience with Epic&rsquo;s Research Billing module.
</li><li>Experience with a CTMS, preferably OnCore.
</li><li>Accounting and finance experience.
</li><li>Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annual
Pay Range Maximum:
$84,000.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Clinical Research Billing Specialist - Clinical Trials Office

<div>Job Description
Medical Courier Coordinator, Lab Medicine &amp; Pathology
Who we&rsquo;re looking for:
The UW Medicine - Department of Laboratory Medicine &amp; Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Medical Courier Coordinator at the University of Washington Medical Center &ndash; Montlake, &amp; Central Lab &ndash; Renton
The primary function of the Medical Courier Coordinator is to receive and facilitate requests between clients and the courier team, provide administrative support for the team, and communicate program updates to the courier, CSS, and other impacted teams. The administrative function for this role will be focused on office‑related activities. The role will allow courier leadership to focus on core programs, projects, and strategy‑related activities that support courier operations, providing a positive impact on UWMC patients and the division&rsquo;s internal and external clients. Additionally, this position supports the bandwidth of the Medical Courier Leads through daily support, ongoing training, opportunities for route and transportation improvement, and backup driving. This position will have autonomy and independent decision‑making for the tasks assigned to them.
Work schedule:
<ul><li>100% FTE
</li><li>Monday &ndash; Friday with rotating weekends and holidays
</li><li>Day shift, Occasional remote work
</li></ul>What you&rsquo;ll contribute:
Communications and Dispatching
<ul><li>Conduct communication between the courier team and our internal and external partners.
</li><li>Help manage operational communications to clients, including notification of service interruptions/impacts and policy changes.
</li><li>Per request of the Manager, Supervisor, and Program Operations Specialist, communicate relevant information between different UWMC departments and external clients.
</li><li>Research, write, and edit content to explain and promote the work of the UWMC courier team; create and send courier team internal newsletters.
</li><li>Ensure consistent tone and messaging that is in alignment with University standards, vision and values.
</li><li>Monitor for courier-call outs and schedule changes.
</li><li>Call upon back-up couriers to cover routes as needed.
</li><li>Answer department telephones and central email requests.
</li><li>Primary point of contact to resolve client questions and issues by phone/email, otherwise re-direct to supervisor or other team staff as needed.
</li><li>Contact couriers to schedule pickups and drop offs.
</li><li>Manage Delivery Express and other third-party courier companies to schedule pickups.
</li><li>Assist leadership with the scheduling of candidate phone screens and interviews
</li></ul>Scheduling &amp; Payroll
<ul><li>Update the courier team&rsquo;s weekly staffing schedule.
</li><li>Assist leadership with bi-annual vacation bids.
</li><li>Input and reconcile Kronos weekly timekeeping.
</li></ul>Administrative
<ul><li>Monitor all courier Kronos clock-ins and ensure staff are starting shifts on time; produce regular clock-in reports for the supervisor(s).
</li><li>Independently perform complex administrative support functions with delegated authority from departmental or unit management.
</li><li>Develop new office or administrative procedures using research and analytical techniques; ensure team is following office procedures.
</li><li>Supports the continued use and operation of office equipment (copier, computers, printer, and fax machine).
</li><li>Procure and monitor courier vehicle parts and supplies (light bulbs, windshield wipers, wiper fluid, cleaning supplies).
</li><li>Schedule team meetings.
</li><li>Assist in writing and editing statements of administrative guidelines and policy.
</li><li>Participate in courier recruiting efforts (resume reviews, phone screens, interviews).
</li><li>May be called upon to drive UW vehicles and provide back-up courier services as needed.
</li><li>Other duties as assigned.
</li></ul>What you&rsquo;ll need:
<ul><li>High school graduation or equivalent AND two years of experience in the program specialty.
</li><li>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
</li></ul>Departmental Requirements:
<ul><li>Prior work experience in transportation, operations or logistics.
</li><li>Proficient with Microsoft Windows and Office Suite (including Word, Excel, and Outlook)
</li></ul>Desired:
<ul><li>Proficient with the use of cell phones and mobile devices.
</li><li>Excellent written and verbal communication skills.
</li><li>Excellent customer/client-facing skills.
</li><li>HIGHLY organized, detail-oriented, and able to multi-task in a fast-paced and sometimes stressful environment.
</li></ul>What we offer:
<ul><li>Vacation time and sick time off that accrue monthly, including 12 paid holidays.
</li><li>State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
</li><li>Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
</li><li>Excellent healthcare, dental, disability, retirement, and other plan options.
</li><li>Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.
</li><li>And much more!
</li></ul>About the Department of Laboratory Medicine &amp; Pathology:
A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine &amp; Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.
Please visit our website to learn more about our department.
About UW Medicine:
UW Medicine is Washington&rsquo;s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine&rsquo;s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals.
 
 
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Central Lab &ndash; Renton, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team . Join our mission to make life healthier for everyone in our community.
Compensation, Benefits and Position Details
Pay Range Minimum:
$22.28 hourly
Pay Range Maximum:
$29.77 hourly
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Medical Courier Coordinator

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