residential real estate assistant

Sahak Properties

<div>
 <p>
  <strong>
   Real Estate Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Dubai, UAE
 </p>
 <p>
  <strong>
   Company:
  </strong>
  Sahak Properties
 </p>
 <p>
  <strong>
   About Us:
  </strong>
  Sahak Properties is a dynamic boutique real estate brokerage company in Dubai. We are looking for a dedicated and organized Real Estate Administrative Assistant to support our growing team.
 </p>
 <p>
  <strong>
   Position:
  </strong>
  Real Estate Administrative Assistant
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the real estate team
  </li>
  <li>
   Manage property listings and client databases
  </li>
  <li>
   Coordinate property viewings and appointments between the agents
  </li>
  <li>
   Assist in compliance
  </li>
  <li>
   Prepare and process real estate documents and contracts
  </li>
  <li>
   Assist in marketing and promotional activities
  </li>
  <li>
   Assist with HR activities
  </li>
 </ul>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's degree in Business Administration or a related field
  </li>
  <li>
   Minimum of 2 years of experience in a real estate administrative role
  </li>
  <li>
   Proficiency in MS Office and real estate software (e.g., CRM systems)
  </li>
  <li>
   Excellent organizational and multitasking skills
  </li>
  <li>
   Strong communication and interpersonal abilities
  </li>
  <li>
   Detail-oriented with the ability to handle confidential information
  </li>
  <li>
   Ability to handle deadline and stress
  </li>
 </ul>
 <p>
  <strong>
   Benefits:
  </strong>
 </p>
 <ul>
  <li>
   Competitive salary
  </li>
  <li>
   Opportunities for career growth
  </li>
  <li>
   Friendly and professional work environment
  </li>
  <li>
   Provision of Platform for learning and excellence
  </li>
 </ul>
 <p>
  Apply only if you have experience as Real Estate Administrative assistant experience of at least 1 Year in a reputed real estate brokerage.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How to Apply:
  </strong>
  Please apply through easy apply feature of Linked in or send your updated CV and a cover letter to [info@sahakproperties.com] with the subject line "Real Estate Administrative Assistant Application."
 </p>
</div>


Real Estate Administrative Assistant

Visual Homes Real Estate LLC

<p><strong>Job Summary: </strong></p><p>We are looking for a detail-oriented and proactive Real Estate Administrative Assistant to provide comprehensive  administrative and clerical support to our real estate team. The ideal candidate will assist in coordinating daily office  operations, managing property listings, preparing documents, and maintaining effective communication between clients,  agents, and management. </p><p>
<strong>Key Responsibilities: </strong>
• Provide administrative support to the real estate sales and leasing teams. 
• Prepare and manage real estate documents such as sales agreements, tenancy contracts, listings, and property 
forms. 
• Update and maintain property listings on CRM systems and marketing platforms. 
• Coordinate property viewings, client meetings, and schedule appointments. 
• Handle incoming calls, emails, and inquiries in a professional and timely manner. 
• Maintain and organize client databases, filing systems, and transaction records. 
• Track and follow up on pending deals, renewals, and payments when required.</p>

Administrative Assistant Real Estate

dr nutrition

<p><b>Job Description:</b><br/>We are looking for a proactive and detail-oriented <b>Real Estate Admin </b>to join our growing real estate team. The ideal candidate will provide high-level administrative support to ensure smooth day-to-day operations of the office and assist our agents with listings, documentation, and client communication.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and organize property listings, contracts, and client files.</li><li>Coordinate appointments, property viewings, and meetings.</li><li>Handle incoming calls, emails, and general inquiries.</li><li>Prepare reports, spreadsheets, and presentations as needed.</li><li>Liaise with clients, agents, and vendors professionally.</li><li>Ensure timely submission of real estate documentation and forms.</li><li>Maintain digital and physical filing systems.</li><li>Support marketing activities (e.g., brochures, online listings, social media posts).</li></ul><p><b>Requirements:</b></p><ul><li><b>Minimum 1 year of experience in real estate admin or related field.</b></li><li>Strong administrative skills.</li><li><b>Valid UAE Driver&rsquo;s License.</b></li><li>Excellent communication and negotiation skills.</li><li>Professional, proactive, and client-oriented.</li></ul><p>Job Type: Full-time</p>

Holland & Knight

<div><div>We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.</div><div></div><div><i><br>
This position is based in our Seattle office.</i></div><div></div><div>
General Description:</div><div>
The Seattle office of Holland &amp; Knight is seeking a Real Estate Transaction Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.</div><div></div><div>
Key Responsibilities and Essential Job Functions:</div><ul><li>
Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.</li><li>
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.</li><li>
Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.</li><li>
Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.</li><li>
Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.</li><li>
Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.</li><li>
Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.</li><li>
Enter and manage work requests from lawyers in the Firm&rsquo;s workflow tool and complete according to provided deadline(s).</li><li>
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.</li><li>
Perform all file maintenance, including saving documents to the document management system.</li><li>
Assist lawyers with time entry, billing, and collection, as needed.</li><li>
Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.</li><li>
Perform clerical duties for non-legal departments, as needed.</li><li>
Special projects and duties as assigned.</li></ul><div></div><div>
Required Skills:</div><ul><li>
Advanced knowledge of Microsoft Office Suite and Adobe.</li><li>
Experience with document management systems.</li><li>
Experience with electronic signature software programs.</li><li>
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.</li><li>
Experience with creating signature page checklists and signature packets.</li><li>
Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.</li><li>
Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.</li><li>
Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.</li><li>
Familiar with commercial real estate terminology and tasks.</li><li>
Familiar with large file sharing and electronic signature applications.</li><li>
Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.</li><li>
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.</li><li>
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.</li><li>
Ability to take direction and work independently with little supervision.</li><li>
Ability to effectively work well with others.</li><li>
Effective and professional interpersonal and communication skills.</li><li>
Ability to write clearly and professionally, with excellent proofing skills.</li><li>
Strong work ethic with ability and commitment to maintain confidentiality.</li></ul><div></div><div>
Required Qualifications &amp; Education:</div><ul><li>
Bachelor's degree</li><li>
4 &ndash; 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.</li></ul><div></div><div>
Physical Requirements:</div><ul><li>
Ability to sit or stand for extended periods of time.</li><li>
Moderate or advanced keyboard usage.</li><li>
Ability to lift and carry up to thirty pounds.</li></ul><div></div><div><i>
The base salary range for this position is $39.00/hr - $58.50/hr. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland &amp; Knight provides bonus opportunities and an exceptional benefits package.</i></div><div></div><div>
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.</div><div></div><div>
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&amp;D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.</div><div></div><div><i>
Benefits may vary by position and office.</i></div><div></div><div><i>
Holland &amp; Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.</i></div><div></div><div><i>
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland &amp; Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit </i><div><i>Legal Information</i></div><i> Portal for Holland &amp; Knight LLP&rsquo;s privacy policies.</i></div></div>

Practice Assistant - Real Estate Transaction (Hyrid)

MAMARI REAL ESTATE LLC

<p>You’ll work directly with the Managing Partner of Mamari Estates, taking ownership of day‑to‑day operations, client communications, and project management. Your mission: help me scale both personally and company‑wide through strong delegation, organization, and real‑estate expertise.



-Manage all communications (email, WhatsApp, follow‑ups)

-Schedule meetings and maintain my calendar

-Research and list properties on portals

-Create/manage WhatsApp deal groups

-Produce property videos, forms, and Excel reports

-Leverage AI tools (ChatGPT, Notion AI, etc.) to boost productivity

-Support client meetings and coordinate internally

-Serve as the bridge between agents, clients, and management



What You’ll Get:

-Competitive salary + performance bonuses

-Hands‑on mentorship & business coaching

-Real‑estate training & leadership development

-Productivity tools & support

-Visa assistance (to be discussed)

-A seat at a fast‑growing boutique agency on Palm Jumeirah

<strong>How to Apply:</strong>

We are hiring one exceptional candidate. To be considered, send:

-Your CV (PDF) and a recent photo

-A personal introduction (200–300 words) explaining:

- Who you are and why you’re ideal for this role

-What you’ll bring to Mamari Estates

<strong><em>Next step: Prepare a quick introduction video (1 to 2 minutes) to proceed to the next level of screening. Here are a few guidelines:

A brief introduction about yourself
Your real estate experience in Dubai
Your current status/position
Notice period/availability to join
</em></strong>

</p>

Personal Assistant-Real Estate Admin

BounceBack Homes

<p><b>About us</b></p><p>Our goal is to to provide homeowners with a viable alternative to foreclosure, which can be both a daunting and scary life event. A business built on social sustainability as a core value, our mission is to empower homeowners in financial distress so that they can save their home. We believe that &ldquo;Bad things can happen to good people&rdquo;, and provide homeowners with a second chance&hellip;allowing them to &ldquo;bounce back&quot;.</p><p>BounceBack Homes seeks a motivated paralegal to join our team! Working from home 100% of the time, this team member will be the point person for the department, overseeing it and mentoring another paralegal on the team. This person will also provide leadership to the Founder/CEO and own the real estate sales process.</p><p><b>Duties:</b></p><ul><li>Oversee a legal assistant, and provide leadership, training and mentoring</li><li>Conduct research on state-specific real estate closing requirements and implement each state&rsquo;s regulations with our process</li><li>Upload and maintain templates of legal documents in online platform, Proof.com</li><li>Assist attorneys in preparing BBH&rsquo;s proprietary contractual real estate legal documents</li><li>Send digital document packages through Proof.com platform at closing</li><li>Organize and maintain legal files and documents including digital filing</li><li>Own the accounting processes during the real estate closing periods, maintaining a templated ledger of incurring expenses and detailing the wires needed at closing to title.</li><li>Coordinate with the sales team to support clients and ensure they provide the documentation needed to keep the process moving.</li><li>Perform administrative tasks, such as answering phone calls and managing correspondence between attorneys, BounceBack, and the client.</li></ul><p><b>Requirements:</b></p><ul><li>10 years of experience as a RESIDENTIAL real estate paralegal</li><li>Desire and ability to &ldquo;lead the charge&rdquo; in managing each transaction, ensuring that it is moving on track and smoothly</li><li>Strategic mindset and quick, efficient problem-solving abilities</li><li>Proven experience as a residential real estate paralegal or legal assistant</li><li>Strong knowledge of real estate legal terminology and procedures</li><li>Proficient in real estate legal research and drafting real estate legal documents</li><li>Strong understanding of HUD/ALTA documents, title commitments, and lien searches</li><li>Advanced proficient in Proof software (DocuSign or any related digital signing platform)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Attention to detail and accuracy in work product</li><li>Ability to work independently and as part of a team</li><li>Strong communication skills, both written and verbal</li></ul><p>This is a part-time, 1099 contract position, roughly 10 hours a week, paying $30/hour</p><p>Must be available during regular business hours (8AM-6PM) and must have real estate experience.</p><p>Please note that only qualified candidates will be contacted for further consideration.</p><p>Job Type: Part-time</p><p>Pay: $30.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Work from home</li></ul><p>Work Location: Remote</p>

Paralegal

ALMAS HEIGHTS REAL ESTATE LLC

<p>Almas Heights Real Estate is seeking a professional, detail-oriented Administrative &amp; Personal Assistant to provide dedicated support to our CEO. The ideal candidate will have a minimum of 2 years&rsquo; experience in the Dubai real estate industry, exceptional organizational skills, and the ability to manage a fast-paced, high-level executive schedule with efficiency, discretion, and professionalism.</p><p>This is a dual-role position that requires a proactive individual who is equally confident managing complex administrative responsibilities and overseeing the CEO&rsquo;s day-to-day affairs.</p><p><b>Key Responsibilities</b></p><ul><li>Provide administrative support to the CEO, including email management, filing, data entry, and daily office tasks.</li><li>Prepare, review, and manage real estate documents such as contracts, MOUs, and reports.</li><li>Update the CRM with accurate records of leads, listings, client interactions, and appointments.</li><li>Draft correspondence and create presentations, reports, and proposals using Microsoft Office tools.</li><li>Schedule meetings, client viewings, property inspections, and events.</li><li>Coordinate with developers and stakeholders on property launches, updates, and negotiations.</li><li>Maintain organized records and ensure document compliance with company standards.</li></ul><p><b>Candidate Requirements</b></p><ul><li>Minimum 2 years of experience as an Executive or Administrative Assistant within Dubai&rsquo;s real estate sector.</li><li>Strong knowledge of real estate processes, documentation, and CRM platforms (e.g., Property Finder, Bayut, Dubizzle, DLD/Ejari).</li><li>Excellent written and spoken English.</li><li>Proficient in Microsoft Office, especially Excel and PowerPoint.</li><li>Highly organized with strong multitasking and time management skills.</li><li>Professional appearance, attention to detail, and ability to handle confidential matters.</li><li>Solid understanding of Dubai&rsquo;s key areas, transport routes, and venues.</li><li>UAE driving license preferred.</li><li>Bachelor&rsquo;s degree is required.</li></ul><p><b>What We Offer</b></p><ul><li>A competitive salary based on your experience</li><li>Medical insurance and visa sponsorship</li><li>Paid annual leave and all the usual UAE benefits</li><li>The chance to work closely with top-level management in a leading international real estate company</li><li>A fast-paced, exciting work environment with great opportunities to grow your career</li></ul><p><b>About Almas Heights Real Estate</b></p><p>Almas Heights Real Estate is a premier real estate firm based in Dubai, specializing in high-end residential and investment properties. We are dedicated to professionalism, integrity, and delivering lasting value to our international clients.</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Administration for a Real Estate company: 1 year (Required)</li></ul><p>Application Deadline: 17/11/2025</p>

Administrative & Personal Assistant to the CEO

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Real Estate Administrative Assistant

Administrative Assistant Real Estate

Real Estate Administrative Assistant

Practice Assistant - Real Estate Transaction (Hyrid)

Personal Assistant-Real Estate Admin

Paralegal

Administrative & Personal Assistant to the CEO