residential real estate assistant

Lake West Development

Job Title: Real Estate Executive Assistant (In-Person) Location: Minnetonka, MN Schedule: Full-time, 40+ hours per week (primarily Monday&ndash;Friday, 9:00 AM&ndash;5:00 PM; occasional evenings and weekends as needed)Overview: We are seeking a highly organized, proactive, and detail-oriented Real Estate Executive Assistant to support a fast-paced real estate operation in Minnetonka. This is an in-person role ideal for someone who understands the local market and thrives in a dynamic, hands-on environment. A background in real estate is strongly preferred; a licensed agent is a plus.Key Responsibilities:<ul><li>Assist with open houses, including preparation and on-site support</li><li>Create and manage MLS listings, including all associated administrative tasks</li><li>Coordinate with staging companies and oversee property readiness</li><li>Support construction timelines, project management, and job site coordination</li><li>Assist with design selections, budgeting, and vendor communication</li><li>Conduct tenant showings for a 60,000 SF commercial office building</li><li>Oversee light maintenance and manage building maintenance schedules</li><li>Perform general office support tasks (printing, mailings, organization)</li><li>Assist with market research and data gathering</li><li>Manage calendars, schedules, and project tracking to ensure timely execution</li><li>Travel locally as needed (typically within a 15-mile radius of Minnetonka)</li></ul>Qualifications:<ul><li>Knowledge of the Twin Cities metro area, particularly the west metro</li><li>Previous experience in real estate, property management, or a related field preferred</li><li>Real estate license is a plus</li><li>Strong organizational and project management skills</li><li>Excellent communication and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Proactive, resourceful, and solutions-oriented mindset</li></ul>Additional Details:<ul><li>This is an in-person role requiring 40+ hours per week</li><li>Occasional evening and weekend availability may be required based on business needs</li></ul>Pay: $26.99 - $34.51 per hourWork Location: In person

Real Estate Executive Assistant

Goffstown Car Wash

Part Time or Full Time Executive Assistant(Detail-Driven, Systems-Focused Role)Position Overview: We are seeking a highly detail-oriented, systems-minded Executive Assistant to support a Commercial Real Estate Advisor and entrepreneur with an active brokerage practice and a growing portfolio of car wash businesses. This role is ideal for someone who thrives on organization, process creation, and follow-through. You will work closely with a fast-moving decision maker and be responsible for bringing structure, consistency, and execution to a wide range of projects. If you enjoy taking ideas and turning them into repeatable systems, keeping complex workflows on track, and being the person who ensures nothing falls through the cracks, this role will be deeply rewarding. No two days are the same!Core Responsibilities:<ul><li>Real estate listing and transaction support</li><li>Coordinate property tours, showings, inspections, and client meetings</li><li>Track contract deadlines, follow-ups, and transaction milestones</li><li>Drafting documents and reports using templates</li><li>Coordinating and attending tours, showings, inspections, etc.</li><li>Marketing and Outreach</li><li>Coordinate mailers and handwritten outreach campaigns</li><li>Assist with implementing and tracking marketing initiatives for the car wash businesses</li><li>Updating and maintaining Wix website (very user friendly)</li><li>Administrative Support</li><li>Handling bill payment, and basic administrative finance tasks (Coordinating with bookkeeper and accountant)</li><li>Run local errands and attend meetings or as needed</li><li>Assist with projects and operational initiatives related to the owner&rsquo;s car wash businesses.</li><li>Build, document, and refine internal systems and workflows</li><li>Delegate to remote assistant</li></ul>What Success Looks Like in This Role<ul><li>Systems are documented, repeatable, and improving over time</li><li>Deadlines are met without reminders</li><li>Information is organized and easy to access</li></ul>Required Qualifications<ul><li>Prior real estate industry experience (required)</li><li>NH Real Estate License (preferred)</li><li>Exceptional organizational skills and attention to detail</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple priorities independently</li><li>Proficiency in Microsoft Word and Excel</li></ul>Work Schedule &amp; Location<ul><li>Mostly in office. (Manchester)</li><li>Occasional work from home flexibility possible on days collaboration is not necessary.</li><li>Mileage reimbursed for errands and showings (2025 IRS rate: $0.70/mile)</li></ul>Why This Role?<ul><li>Learn about all things commercial real estate</li><li>Gain exposure to entrepreneurship and business ownership</li><li>Play a critical role in building systems that scale</li><li>High level of responsibility with room to grow</li><li>Varied and engaging work</li></ul>This role is best suited for someone who is highly detail-oriented and process-driven. You&rsquo;ll thrive if you:<ul><li>Enjoy creating systems, checklists, and repeatable processes</li><li>Take pride in accuracy, organization, and follow-through</li><li>Like to learn!</li></ul>This role may not be the best fit for someone seeking a highly social or sales focus position.Job Types: Full-time, Part-timePay: $28.00 - $30.00 per hourExpected hours: 20.0 &ndash; 25.0 per weekAbility to Commute:<ul><li>Manchester, NH 03101 (Required)</li></ul>Work Location: In person

Part Time or Full Time Executive Assistant - Real Estate

Al Dar properties

Hiring: Female Admin Assistant (Real Estate)We are a dynamic and growing real estate company in Doha seeking a smart, organized, and proactive Female Admin Assistant to join our team and support daily operations.Key Responsibilities:<ul><li>Manage day-to-day administrative and office operations</li><li>Maintain and update property listings, client records, and databases</li><li>Prepare contracts, reports, invoices, and official correspondence</li><li>Handle calls, emails, and inquiries in a professional and timely manner</li><li>Maintain proper filing system (digital and physical documents)</li><li>Assist in preparing tenancy contracts, agreements, and related documents</li><li>Monitor office supplies and coordinate procurement when required</li><li>Support the team with data entry and document control</li><li>Ensure accuracy of records and confidentiality of company information</li><li>Assist management with general administrative support as needed</li></ul>Requirements:<ul><li>Minimum 2&ndash;3 years of administrative experience (real estate experience preferred)</li><li>Strong communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Excellent organizational and multitasking skills</li><li>Presentable, professional, and customer-focused</li><li>Must have valid QID with NOC</li><li>Immediate joiners preferred</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and friendly work environment</li><li>Career growth opportunities in the real estate sector</li></ul>Location: Doha, Qatar Interested candidates can send their CV to: s.khan@aldarproperties.qa Contact: 33432511Job Type: Full-timeWork Location: In person

Female Admin Assistant (Real Estate)

Century 21 Lund, Realtors

Real Estate Agent Support and Marketing Assistant****Overview:**We are seeking a detail-oriented and organized individual to join our team. The ideal candidate will be responsible for participating in multiple office operations, providing administrative support to a team of real estate agents, and ensuring efficient day-to-day activities.**Duties:**- Act as a personal assistant to the business owners and real estate agents by handling correspondence, communication, Real Estate transaction files, marketing tasks, commission calculation and light accounting.- Must enjoy a fast-moving atmosphere and working on multiple tasks throughout the day.-Execute and design multi-faceted marketing projects including print, social media, signage, CRM platforms, radio, etc.-Support multiple agents and the company with database management, using web-based &amp; Excel/CSV files-Accurately input information in various web-based platforms-Troubleshoot computer and technology problems-Execute tasks using all or most applications in Microsoft Office Suite- Provide exceptional customer service to clients, visitors and agents- Perform general clerical duties such as phones, filing, data entry, and record maintenance- Utilize QuickBooks for basic accounting tasks would be a plus**Experience:**- Proven experience in providing clerical support to multiple individuals- Proficiency in Microsoft Office Suite-Marketing skills/background would be a strong bonus.-Exposure to multiple web-based platforms and have the ability to &quot;hop&quot; proficiently between platforms.-History of managing people would be a plus.- Strong organizational skills with the ability to prioritize tasks effectively- Excellent communication and interpersonal abilitiesIf you are a proactive individual with excellent multitasking skills and a passion for delivering top-notch administrative support, we encourage you to apply. Join our team and contribute to the smooth operation of our office environment.Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 3 years (Preferred)</li></ul>Ability to Commute:<ul><li>Chehalis, WA 98532 (Required)</li></ul>Ability to Relocate:<ul><li>Chehalis, WA 98532: Relocate before starting work (Required)</li></ul>Work Location: In person

Real Estate Agent Support and Marketing Assistant

Keller Williams Realty

Job Title: Real Estate Staging Assistant (Design + Hands-On Role)Location: Austin, TX (travel between properties required)Compensation: $30&ndash;$50/hour (based on experience) + growth opportunitiesSchedule: Flexible hours (great for daytime availability)About the RoleWe&rsquo;re a high-performing staging company in Austin looking for a reliable, detail-oriented Staging Assistant to help prepare homes for market.This is a hands-on, fast-paced role that combines light design work with physical setup. If you enjoy transforming spaces, working on different properties, and being part of a team that moves quickly&mdash;this is a great fit.This paid position offers a unique opportunity to blend interior design expertise with hands-on execution, helping clients showcase their properties at their very best.What You&rsquo;ll Do<ul><li>Assist in developing design concepts for staging homes</li><li>Assist with staging vacant homes</li><li>Move and arrange furniture, decor, and accessories</li><li>Style rooms (pillows, artwork, lighting, finishing details)</li><li>Load/unload staging inventory</li><li>Help maintain organization of staging inventory and storage</li><li>Support the team in executing staging projects from start to finish</li></ul>Who This Is Perfect For<ul><li>Someone interested in interior design, real estate, or home staging</li><li>A reliable self-starter who shows up early and takes initiative</li><li>Someone who enjoys physical work + creative work</li><li>A team player who thrives in a fast-moving environment</li></ul>Requirements<ul><li>Valid driver&rsquo;s license + reliable transportation</li><li>Able to lift/move furniture (30+ lbs with team support)</li><li>Strong attention to detail and organization</li><li>Excellent communication skills</li><li>Positive attitude and strong work ethic</li><li>Interior design or staging experience - would love examples</li><li>Eye for layout, color, and detail</li><li>Professional presentation of self</li></ul>Bonus (Not Required)<ul><li>Experience with tagging inventory</li><li>Experience with Stageforce, SketchUp, Bluebeam, AutoCAD, Revit, Rhinoceros 3D (3ds Max), or Adobe Creative Suite is highly desirable</li><li>Solid understanding of current interior design principles and color theory</li></ul>Growth OpportunityThis role can grow into:<ul><li>Lead Stager</li><li>Design Coordinator</li><li>Full-time role within the company</li></ul>How to ApplySend a short note about:<ul><li>Why this role interests you</li><li>Any relevant experience (design, real estate, hands-on work)</li><li>Your availability</li><li>Optional but encouraged: include photos of any spaces you&rsquo;ve styled or worked on</li></ul>We&rsquo;re looking to hire quickly for the right person.Pay: $30.00 - $50.00 per hourWork Location: Remote

Real Estate Staging Assistant (Design + Hands-On Role)

Check Off Your List

<div>This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas. 
Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. 
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most &ndash; their business. 
We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! 
This is a remote position (seeking employees based in Florida, Georgia, Maine, Ohio, Texas) reporting to the Manager of the executive assistant team. This role will start at 20+ hours a week and can quickly grow from there. 
Objectives of the Role:
<ul>
<li>Assist clients as directed</li>
<li>Maintain client relations and refine internal processes that support COYL and clients</li>
<li>Manage communication between various clients&rsquo; upper management and employees, liaising with internal and external executives on projects and tasks</li>
<li>Plan and orchestrate work to ensure the client&rsquo;s priorities are met, organizational goals are achieved, and best practices are upheld</li></ul> 


Daily and Monthly Responsibilities (dependent on client needs):
<ul>
<li>For real estate/ business broker clients
<ul><li>Contract-to-Close Management: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing.</li>
<li>Documentation &amp; Compliance: Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance.</li>
<li>Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.</li>
<li>Deadline Tracking: Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.</li>
<li>Escrow &amp; Title Support: Open escrow, manage earnest money deposits, and ensure all escrow documents are complete.</li>
<li>System Maintenance: Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)</li>
<li>Other tasks as needed</li>
</ul></li><li>For all clients
<ul><li>Manage the professional and personal needs for various clients</li>
<li>Track detailed records in timekeeping system</li>
<li>Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients&rsquo; senior executives</li>
<li>Manage, coordinate, and arrange our virtual client&rsquo;s travel and travel-related activities, including hotel booking, transportation, and meals</li>
<li>Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database</li>
<li>Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company</li>
<li>Organize client communications</li>
<li>Answer phones for clients and relay messages</li>
<li>Plan client events</li>
<li>Respond to all requests within a maximum of 4 business hours</li>
<li>Navigate priorities while multi-tasking</li>
<li>All other tasks as needed</li></ul></li></ul> 
 
Skills and Qualifications
<ul>
<li>4 years of experience in an administrative role reporting directly to senior management</li>
<li>Experience in real estate support</li>
<li>Experience supporting brokers</li>
<li>Superb written and verbal communication skills</li>
<li>Strong time-management skills and the ability to organize and coordinate multiple projects</li>
<li>Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems</li>
<li>Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge</li>
<li>Ability to keep various companies&rsquo; confidences</li>
<li>Promptness and a motivated self-starter</li>
<li>Confident and professional phone presence</li>
<li>Available to help with urgent requests</li></ul> 


Preferred Qualifications
<ul>
<li>Experience developing internal processes and filing systems</li>
<li>Associates or above degree in administration; or equivalent experience</li>
<li>Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.</li></ul> 


Schedule:
<ul>
<li>Monday to Friday</li>
<li>Part-time with the potential to grow to full-time</li></ul></div>

PT to FT Executive Assistant with Real Estate Assistant Experience

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized
 
 Administrative Assistant
 
 to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.
 
 
 
 Salary/Hourly Rate
 
 
 
 $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to Brokers, Leasing Managers, and Operations staff.
 </li>
 <li>
 Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
 </li>
 <li>
 Maintain databases of current listings, tenant inquiries, and property information.
 </li>
 <li>
 Assist with document preparation, lease paperwork, and filing systems.
 </li>
 <li>
 Track deadlines for lease renewals, applications, and follow-up items.
 </li>
 <li>
 Support office operations, ordering supplies, and managing vendor communication.
 </li>
 <li>
 Greet guests, clients, and tenants at the front desk and maintain a professional presence.
 </li>
 <li>
 Prepare materials for internal meetings, client presentations, and property tours.
 </li>
 <li>
 Communicate with tenants and clients to assist with inquiries and scheduling needs.
 </li>
 <li>
 Take on additional tasks and special projects as assigned by leadership.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 1 - 3 years of experience in an Administrative Assistant or front office role.
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 Comfortable working in a client-facing, deadline-driven environment.
 </li>
 <li>
 Ability to work independently and maintain a high level of professionalism.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Previous experience in a real estate, leasing, or property management office.
 </li>
 <li>
 Familiarity with platforms like Yardi, AppFolio, or CRM systems.
 </li>
 <li>
 Interest in the NYC real estate market and property lifecycle.
 </li>
 <li>
 Ability to support multiple team members and adapt to shifting priorities.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Potential for a temp-to-perm Administrative Assistant opportunity.
 </li>
 <li>
 Access to company listings, training, and real estate networking events.
 </li>
 <li>
 Direct support from experienced leasing and property professionals.
 </li>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 392332
</div>

Administrative Assistant - 392332

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