retail administrative assistant

AL RIYADY CORPORATE SERVICES FZE LLC

The Administrative Assistant supports the daily operations of the mobile phone shop by handling administrative tasks, assisting customers, maintaining records, and ensuring smooth store operations. The role requires strong organizational skills, attention to detail, and good customer service.Responsibilities &ndash; Administrative Assistant (Mobile Phone Shop)<ul><li>Manage daily administrative tasks and maintain store records.</li><li>Prepare invoices, receipts, and sales documentation.</li><li>Assist with inventory tracking of mobile phones and accessories.</li><li>Handle customer inquiries via phone, email, or in person.</li><li>Maintain and update customer and supplier information.</li><li>Support the sales team with order processing and documentation.</li><li>Prepare basic sales and inventory reports for the store manager.</li></ul>Qualifications:<ul><li>Previous experience in administration or retail is an advantage</li><li>Good computer skills</li><li>Conversational in English both reading and writing</li></ul>Job Type: Full-timePay: Up to AED2,000.00 per monthApplication Question(s):<ul><li>Where do you stay?</li></ul>Work Location: In person

Shop Administrator – Mobile Phone Store

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 175970
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The IFB Administrative Assistant provides vital support to the IKEA FOOD department through various administrative and system tasks, ensuring efficient operations and compliance with IKEA standards. The role involves coordinating ordering, stock management, financial processes, and supporting the IFB operations team in maintaining high standards of organization and communication. This role impacts commercial growth and coordinates closely with finance and IT departments to address operational challenges. Success in this position involves maintaining seamless food service operations, supporting profitability targets, and adhering to IKEA's brand and safety standards.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Operational
 
 
 <ul>
 <li>
 Ensure ordering and receiving procedures are completed according to IKEA FOOD requirements.
 </li>
 <li>
 Implement monthly IFB stock take according to set guidelines.
 </li>
 <li>
 Prepare monthly discrepancy and wastage reports; initiate control measures and follow-up.
 </li>
 <li>
 Process and document supplier invoices in the NAVISON system.
 </li>
 <li>
 Log and generate all approved recipes and IKEA FOOD range in the NAVISON system.
 </li>
 <li>
 Activate Menu buttons for the POS terminals.
 </li>
 <li>
 Coordinate with IT regarding IFB system issues and concerns.
 </li>
 <li>
 Maintain cleanliness and organization of the IFB Office and IKEA supplies and storages.
 </li>
 <li>
 Monitor supplies within office budget guidelines.
 </li>
 <li>
 Ensure day-to-day functions of store keepers are carried out in the department.
 </li>
 <li>
 Assist the IFB team with requisition, design, and implementation of communication programs.
 </li>
 <li>
 Receive important documents, mail, and ordered supplies.
 </li>
 <li>
 Undertake senior responsibilities as required by IFB operations.
 
 
 </li>
 </ul>
 Commercial Growth Review
 
 
 <ul>
 <li>
 Coordinate and review annual objectives.
 </li>
 <li>
 Monitor monthly KPIs.
 </li>
 <li>
 Analyze IFB profit and loss.
 </li>
 <li>
 Conduct ICSS and CSI reviews.
 
 
 </li>
 </ul>
 Financial
 
 
 <ul>
 <li>
 Coordinate with Cash Office and Finance for invoice payments and follow-up.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Advanced computer skills and proficiency in relevant software systems.
 </li>
 <li>
 Effective multi-tasking abilities to handle diverse responsibilities.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Customer-focused approach and dedication to maintaining IKEA's brand standards.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 High School/Trade School Graduate.
 </li>
 <li>
 3 to 5 years of experience in a similar role.
 </li>
 <li>
 Proficiency in advanced computer operations, especially NAVISON systems.
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
 
 
 
 About Al-Futtaim IKEA
 
 
 
 GROWING TOGETHER...
 
 
 We are a values-driven company with a passion for life at home. Our vision is to create a better everyday life for the many people.
 
 
 Al-Futtaim IKEA holds the franchise rights for IKEA in Egypt, Oman, Qatar and the United Arab Emirates.
</div>

IKEA Food Administrative Assistant | Retail | AlWahda Mall

ALDAR

<div>
 
 ARM is seeking a highly organized and proactive
 
 Executive Assistant
 
 to provide comprehensive administrative and operational support to the C-Level Executive. This key role ensures seamless day-to-day operations while upholding the highest standards of professionalism and confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage complex calendars for the leadership, including scheduling meetings, coordinating travel, and prioritizing commitments.
 </li>
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 Serve as the primary point of contact for internal and external stakeholders, handling communications with discretion.
 </li>
 <li>
 Draft, review, and respond to correspondence on behalf of the leadership team.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Coordination
 
 
 <ul>
 <li>
 Plan and execute leadership meetings, board meetings, off-sites, and corporate events.
 </li>
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 Prepare agendas, record minutes, and follow up on action items.
 </li>
 <li>
 Oversee logistics for internal and external events, including vendor coordination and travel arrangements.
 </li>
 </ul>
 
 
 
 
 
 Administrative &amp; Operational Support
 
 
 <ul>
 <li>
 Prepare expense reports and manage reimbursements for the leadership team.
 </li>
 <li>
 Maintain filing systems, databases, and records of confidential and official documents.
 </li>
 <li>
 Coordinate and prioritize incoming requests to ensure efficient workflow.
 </li>
 </ul>
 
 
 
 
 
 Professionalism &amp; Confidentiality
 
 
 <ul>
 <li>
 Handle sensitive information with utmost discretion.
 </li>
 <li>
 Maintain a high level of professionalism in all interactions with executives, board members, and stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent.
 </li>
 <li>
 5+ years of experience supporting senior leadership.
 </li>
 <li>
 Strong organizational, time-management, and communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment.
 </li>
 <li>
 Exceptional discretion in handling confidential information.
 </li>
 </ul>
 
 
 
 
 
 Why Join ARM
 
 
 <ul>
 <li>
 Play a vital role in supporting the leadership team of a dynamic and growing organization.
 </li>
 <li>
 Gain exposure to strategic initiatives and leadership-level decision-making.
 </li>
 <li>
 Contribute to operational excellence and organizational success.
 </li>
 </ul>
 
 
</div>

Executive Assistant- Aldar Retail Management

Fast-Fix Jewelry & Watch Repairs, Denver

Job OverviewWe are seeking a reliable and organized Part-Time Office &amp; Administrative Assistant to support the back-office operations of our jewelry and watch repair company. This role focuses on administrative support, purchasing tasks, and operational reporting to help keep the business running smoothly.The position is 15&ndash;20 hours per week, typically Monday through Thursday for 3&ndash;4 hours per day. Most work can be performed remotely, though occasional in-person visits may be required to collect paperwork or coordinate with store staff.This role works closely with the Director of Store Operations and supports multiple retail locations.Two weeks of initial training will take place in one of our stores so the assistant can develop a clear understanding of the business and the operations they will be supporting.Key Responsibilities<ul><li>Assist with purchasing and accounts payable tasks using Bill.com and Xero</li><li>Assist with sales tax tracking and reporting</li><li>Support timekeeping repords using When I Work and Gusto</li><li>Generate and organize operational and sales reports</li><li>Maintain accurate digital records and documentation</li><li>Coordinate paperwork and information flow between retail locations and the office</li><li>Assist with general administrative tasks as needed</li></ul>Qualifications<ul><li>Previous experience in office administration, bookkeeping, or accounting support</li><li>Experience with Xero or similar accounting software preferred</li><li>Strong organizational and time management skills</li><li>High attention to detail and accuracy</li><li>Comfortable working with cloud-based software and spreadsheets</li><li>Ability to work independently in a remote environment</li><li>Retail or multi-location business experience is a plus</li><li>Familiarity with Lightspeed POS is a plus</li></ul>Schedule &amp; Work Environment<ul><li>Part-time: 15&ndash;20 hours per week</li><li>Monday &ndash; Thursday, approximately 3&ndash;4 hours per day</li><li>Primarily remote work</li><li>Occasional in-person visits may be required to collect paperwork or coordinate with store locations</li></ul>Pay: $22.00 - $25.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Lone Tree, CO 80124

Office Administrative Assistant

Marissa Collections

<div>
 
 The eCommerce Assistant at Marissa Collections supports the daily operations of the company&rsquo;s digital business by assisting with website content maintenance, product presentation, and online order processing. This role works closely with the Director of eCommerce and the eCommerce Assistant Manager to help maintain accuracy, efficiency, and a seamless online shopping experience.
 
 
 
 
 
 The eCommerce Assistant collaborates with multiple internal teams to support product uploads, website organization, and the timely fulfillment of customer orders. This position contributes to the overall performance of the online business by ensuring product information is accurate, orders are processed efficiently, and digital content reflects the luxury standards of Marissa Collections.
 
 
 
 
 
 This role is ideal for an individual who is highly organized, detail-oriented, and comfortable working in a fast-paced, collaborative retail environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Website Operations and Product Support:
 
 
 
 Support the maintenance and organization of website content to ensure product information and digital presentation remain accurate and consistent.
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Assist with executing eCommerce initiatives under the direction of the Director of eCommerce and eCommerce Assistant Manager
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 Maintain website content including product descriptions, images, categories, and pricing
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 Support product uploads by preparing and entering product data, images, and vendor assets following internal guidelines
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 Conduct routine reviews of live website content to identify discrepancies in product information, imagery, or inventory
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 <li>
 Organize and maintain digital assets following established naming conventions and folder structures
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 Assist with documentation of product upload procedures and content management workflows
 </li>
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 Support the organization of online collections, categories, and promotional groupings
 </li>
 <li>
 Follow platform standards and best practices for website presentation and product organization
 </li>
 <li>
 Assist with photography workflow and content preparation when needed
 </li>
 </ul>
 
 
 
 
 
 Customer Order Processing and Fulfillment Support:
 
 
 
 Assist with the processing and fulfillment of online orders to support a seamless and efficient customer experience.
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Assist with daily order processing including picking, packing, and preparing shipments from store inventory
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 Monitor orders for missing information, shipping concerns, or discrepancies and escalate issues when necessary
 </li>
 <li>
 Assist with processing customer returns and exchanges while maintaining accurate order records
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 Respond to basic customer order inquiries via email or phone in a professional manner
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 Coordinate with internal teams to resolve order, inventory, or shipping issues
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 <li>
 Ensure shipping confirmations and tracking information are processed accurately
 </li>
 <li>
 Maintain organized documentation related to order fulfillment, returns, and customer communications
 </li>
 <li>
 Support fulfillment operations during high-volume periods
 </li>
 </ul>
 
 
 
 
 
 Administrative and Cross-Functional Support:
 
 
 
 Provide operational and administrative support to the eCommerce team and collaborate with internal partners to maintain efficient workflows.
 
 
 Responsibilities include:
 
 <ul>
 <li>
 Provide administrative support including data entry, documentation, and internal communications
 </li>
 <li>
 Assist with vendor communication for product information, imagery requests, and content approvals
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 <li>
 Support eCommerce team initiatives, promotional events, and seasonal campaigns
 </li>
 <li>
 Build working knowledge of designers, products, and brand standards to support daily operations
 </li>
 <li>
 Assist with maintaining efficient workflows related to website maintenance and order fulfillment
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 
 Success in this role is defined by strong attention to detail, organizational discipline, and the ability to support a fast-moving digital retail environment. The eCommerce Assistant contributes to accurate product presentation, efficient order fulfillment, and a consistent online experience that reflects the elevated standards of Marissa Collections.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 1 year of experience in eCommerce, retail operations, merchandising support, or administrative support preferred
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Familiarity with eCommerce platforms, content management systems, or Shopify preferred
 </li>
 <li>
 Strong communication and collaboration skills
 </li>
 <li>
 Interest in fashion, luxury retail, and digital commerce
 </li>
 </ul>
 
 
 
 
 
 Benefits
 
 
 
 Marissa Collections offers a competitive benefits package, including:
 
 <ul>
 <li>
 Medical, dental, and vision insurance
 </li>
 <li>
 Employer contribution toward medical coverage
 </li>
 <li>
 401(k) plan with company contribution after eligibility period
 </li>
 <li>
 Profit-sharing program
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 <li>
 Paid time off and company holidays
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 <li>
 Employee merchandise discount
 </li>
 <li>
 Opportunities for professional growth and development within a luxury retail environment
 </li>
 </ul>
 
 
 
 
 Marissa Collections is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. We are committed to creating an inclusive environment for all employees.
 
 
 
 
</div>

eCommerce Assistant

<div>
 
 Job Requisition ID:
 
 176192
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Cash Office Executive is responsible for financial reconciliation, reporting, and audits of store operations. This role ensures adherence to IKEA/AL Futtaim directives and internal procedures, aiming for accuracy and efficiency in financial tasks. Key success factors include excellent customer service, compliance with procedures, and effective collaboration with internal and external stakeholders.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 Operational
 
 
 <ul>
 <li>
 Handle daily reconciliation of store takings and reporting.
 </li>
 <li>
 Perform forex reconciliation and monitor exchange rates.
 </li>
 <li>
 Tally safe fund daily.
 </li>
 <li>
 Conduct credit card reconciliation.
 </li>
 <li>
 Manage gift vouchers redemption and reconciliation.
 </li>
 <li>
 Oversee banking of various tender types.
 </li>
 <li>
 Manage store petty cash.
 </li>
 <li>
 Ensure quality in following daily/weekly/monthly procedures and timely reporting.
 </li>
 <li>
 Investigate till discrepancy cases and report to Cash Office Group Leader and relevant departments.
 </li>
 <li>
 Provide excellent customer service to internal and external customers regarding petty cash, quotes, LPOs, and payments.
 </li>
 <li>
 Ensure continuous compliance with IKEA/AL Futtaim directives and company Standard Operating Procedures in Cash office processes.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Result oriented and attention to detail.
 </li>
 <li>
 Excellent communication and problem-solving skills.
 </li>
 <li>
 Advanced computer literacy including MS Office Excel.
 </li>
 <li>
 Individual accountability and continuous improvement approach.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 A University Degree in Business Administration, Finance, or Commerce.
 </li>
 <li>
 2-3 years of retail cash handling experience, with finance and accounting experience preferred.
 </li>
 <li>
 Good knowledge of accounting and cash handling.
 </li>
 <li>
 Advanced proficiency in MS Office Excel and data management tools.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Retail
 
 
 
 Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa &amp; Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&amp;B) across Asia. We are also one of the largest Global partners of Marks and Spencer&rsquo;s in both regions with over 75 stores offering both fashion &amp; food options.
 
 
 Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&amp;Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference&hellip;
 
 
 
 About Al-Futtaim IKEA
 
 
 
 GROWING TOGETHER...
 
 
 We are a values-driven company with a passion for life at home. Our vision is to create a better everyday life for the many people.
 
 
 Al-Futtaim IKEA holds the franchise rights for IKEA in Egypt, Oman, Qatar and the United Arab Emirates.
</div>

Cash Office Administrator | Retail | IKEA Yas Mall

Whatnot

We are looking for an organized and proactive Administrative Assistant to support the day-to-day operations of our unique retail destination in the UAE, which brings together a premium flower shop, specialty caf&eacute;, and curated concept store under one roof.In this role, you will provide essential administrative and operational support across all three business areas, helping ensure smooth coordination between teams and an exceptional experience for our customers.Key responsibilities include:∙	Managing schedules, correspondence, and day-to-day administrative tasks∙	Supporting procurement, vendor coordination, and inventory tracking across the three concepts∙	Handling customer inquiries and ensuring service standards are consistently met∙	Assisting with reporting, documentation, and basic financial record-keeping∙	Coordinating between the flower shop, caf&eacute;, and concept store teams to support seamless daily operationsWhat we&rsquo;re looking for:∙	Strong organizational and multitasking skills∙	Clear written and verbal communication∙	A proactive, detail-oriented approach to work∙	Prior experience in retail, hospitality, or a similar fast-paced environment is an advantage∙	Comfortable working in a dynamic, creative settingJob Type: Full-timePay: AED2,500.00 per monthWork Location: In person

Shop administrative Assistant

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