retail administrative assistant

Apple

Do you love understanding every detail of how new technologies work? Join the team that serves as Apple&rsquo;s nerve center, our Information Systems and Technology group. There are countless ways you&rsquo;ll contribute here, whether you&rsquo;re coordinating technology needs for product launches, designing music solutions for retail locations, or ensuring the strength of in-store Wi-Fi connections. From Apple Pay to the Apple website to our data centers around the globe, you&rsquo;ll help design and manage the massive systems that countless employees and customers rely on every day. 
 
Description 
 
We are seeking an organized, analytical Executive Administrative Assistant with strong business judgment to provide comprehensive support to the Retail Engineering leader and their global teams. You&rsquo;ll connect with people across functions and levels, blending direct support with independent problem-solving.&quot;,&quot;responsibilities&quot;:&quot;The successful candidate will multitask and prioritize incoming requests without requiring close supervision, performing a wide range of administrative duties and project work: 
 
Executive Support: Provide comprehensive administrative support to the Retail Engineering leader and their global teams. 
 
Calendar &amp; Meeting Management: Proactively manage complex calendars, prioritizing inquiries, resolving scheduling conflicts, and coordinating multi-executive, multi-location meetings (in-person/virtual) with sound judgment. 
 
Travel &amp; Expense Management: Coordinate domestic and international travel arrangements for select team members and facilitate expense reporting. 
 
Project &amp; Event Coordination: Manage diverse projects with exceptional attention to detail, accuracy, and timeliness. Plan, coordinate, and execute internal events (e.g., Large and complex Global Team events like product launches, off-sites, team-building). 
 
Facilities &amp; Operations Support: Oversee facilities and operations support: space planning, conference room maintenance, supply management (ordering, stocking, mail), floor plan updates, facilities/maintenance requests, and security/privacy compliance. 
 
Employee Onboarding &amp; Support: Support employees by distributing equipment, processing access requests, and assigning desk allocations, adhering to operational policies. 
 
Team Collaboration &amp; Development: Collaborate with IS&amp;T administrative assistants, contributing to new admin onboarding/training and assisting with recruitment/interviews as needed. 
 
Preferred Qualifications 
 
Integrity &amp; Discretion: Proven ability to handle sensitive and confidential information with utmost integrity and discretion. 
 
Communication Excellence: Exceptional written and verbal communication skills, demonstrating professionalism and tact with all levels of stakeholders. 
 
Organizational Prowess: Meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks and priorities effectively in a fast-paced, time-sensitive environment. 
 
Proactive Problem-Solving: Demonstrated ability to anticipate needs, effectively resolve complex issues and scheduling conflicts, and make timely, well-informed decisions aligned with Apple&rsquo;s best interest. 
 
&ldquo;Can-Do&rdquo; Attitude: Positive, approachable personality with a &ldquo;can-do&rdquo; demeanor - no task is too big or too small. 
 
Relationship Building: Experience fostering strong cross-functional relationships and promoting team collaboration. 
 
Conflict Resolution: Adept at balancing individual and business needs, influencing others, and skillfully handling conflict, including knowing when to escalate. 
 
Resilience: Ability to remain calm and maintain a sense of humor under pressure. 
 
Minimum Qualifications 
 
AA/AS degree and 4-6 years of relevant work experience. 
 
Physical Requirements: Capable of lifting packages up to 20 lbs and pushing a cart. 
 
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . 
 
Pay &amp; Benefits 
 
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $49.67 and $74.56/hr, and your base pay will depend on your skills, qualifications, experience, and location. 
 
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. 
 
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Administrative Assistant, Retail and Marcom Engineering

Al Ras Trading

Al Ras Trading Company is a Qatar-based trading enterprise headquartered in Doha, engaged in retail and commercial trading activities, with a presence in sectors such as consumer goods, apparel, and general merchandise distribution. The company operates as part of the broader trading landscape in Qatar, serving local market demands through retail outlets and supply channels, while being officially registered with the national business registry and maintaining a centralized operational base in the capital.Office Assistant - Job DescriptionAn Office Assistant handles basic administrative and support tasks to keep the office running smoothly.Daily Responsibilities<ul><li>Answer phone calls and greet visitors</li><li>Handle emails, filing, and document organization</li><li>Prepare invoices, quotations, and basic reports</li><li>Data entry (Excel, company systems)</li><li>Photocopying, scanning, and printing documents</li><li>Support accountants or managers with paperwork</li><li>Manage office supplies (stationery, etc.)</li><li>Coordinate deliveries and courier services</li></ul>*نوع الوظيفة: دوام كاملالراتب المدفوع: QAR١٬٨٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Full Time Office Assistant

DENOVO JEWELS

JOB OPENING: Admin &amp; Wholesale Shop AssistantLocation: Baniyas, Dubai, UAEJob Summary:We are looking for a trustworthy and proactive Admin and Wholesale Shop Assistant to join our team. The ideal candidate should be hardworking and willing to work a split-shift schedule (morning &amp; afternoon/evening with a break in between).Key Responsibilities:<ul><li>Perform administrative assistant duties, including record-keeping and documentation.</li><li>Greet and assist customers with their purchases</li><li>Maintain cleanliness and organization of the shop</li><li>Support daily operations, including stocking and inventory management</li><li>Assist with shop opening and closing duties</li><li>Maintain records using Microsoft Excel</li></ul>Requirements:<ul><li>Previous experience in wholesale or retail is an advantage</li><li>Administrative experience is required</li><li>Proficiency in Microsoft Excel</li><li>Strong communication and interpersonal skills</li><li>Ability to multitask and manage time effectively</li><li>Physically fit and able to handle lifting and cleaning tasks</li><li>Responsible, punctual, and capable of working independently</li><li>Willingness to learn and take initiative</li><li>Flexible to work split shifts</li><li>Female candidates preferred</li></ul>Compensation Package:<ul><li>Basic Salary: AED 3,000- AED 4,000 per month plus commission</li><li>Commission: Entitled upon successful completion of a 6-month probationary period</li></ul>Note: Direct calls will not be intertained. Only shortlisted applicants will be contacted.Work Location: In person

Admin & Shop Assistant

BALANI Custom Clothiers

<div>Job Title: Executive Assistant &amp; Administrative Coordinator
Reports to: Vice President of Balani Custom Clothiers
Location: Chicago, IL
Job Type: Full-Time, Exempt, In-Person
We are seeking a polished, proactive, and highly organized Executive Assistant &amp; Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.
JOB RESPONSIBILITIES:
<ul><li>Executive Assistant to the Vice President</li><li>
Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice</li><li>
Vendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completion</li><li>
Manage complex calendars for the VP; including client meetings, vendor appointments, and Showroom events</li><li>
Attention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistently</li><li>
Continuously identify opportunities to streamline, challenge and improve internal processes</li><li>
Track action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movement</li><li>
Meet-and-greet clients creating a welcoming and professional environment</li><li>
Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community</li><li>
Must have ability to manage online CRM</li><li>
Responsibilities are not all-inclusive and will include other duties as assigned</li></ul>
IDEAL CHARACTERISTICS OF BALANI EMPLOYEES:
<ul><li>Proactive problem solver who takes initiative and anticipates needs instinctively</li><li>
Highly detail-oriented execution with strategic awareness</li><li>
Operates independently with strong decision making abilities</li><li>
Strong sense of ownership and accountability</li><li>
Systems oriented thinker with creative instincts</li><li>
Places importance on a routinely planned and organized day and life overall</li><li>
Prompt, reliable and accurate</li><li>
Calm, patient and emotionally aware</li><li>
Exudes top tier professionalism</li><li>
Brings positive energy and loves helping others</li></ul>
Education:
<ul><li>Bachelor's (Preferred)</li></ul>
Experience:
<ul><li>Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functions</li><li>
Tech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google Suite</li><li>
Retail or similar industry experience a plus</li></ul>
Compensation:
<ul><li>$60,000-$75,000 annual salary; commensurate with experience</li></ul>
Benefits:
<ul><li>Medical, Dental, Vision, 401K, Life insurance</li></ul></div>

Executive Assistant & Administrative Coordinator

Bonanza Group

Job Title: Administrative Assistant / Bookkeeper Company: The Bonanza Group, LLC Location: Elkin, NC Employment Type: Part-Time or Full-TimeAbout The Bonanza Group, LLCThe Bonanza Group is a dynamic and growing organization specializing in private investments and portfolio oversight. We are committed to operational excellence, professional development, and fostering a collaborative work environment. We are seeking a highly organized and detail-oriented Administrative Assistant/Bookkeeper to support our leadership team and help maintain the seamless operation of our offices and portfolio companies.Position SummaryThe Administrative Assistant/Bookkeeper is a critical support role, responsible for providing both administrative and financial management services. This position requires a proactive professional who thrives in a fast-paced environment, is highly organized, and can manage multiple priorities with precision and confidentiality. The ideal candidate is dependable, detail-oriented, and comfortable handling a mix of bookkeeping, administrative, and vendor communication tasks across multiple companies and portfolios.Key ResponsibilitiesAdministrative Support<ul><li>Receive, sort, and distribute incoming mail; prepare outgoing correspondence.</li><li>Organize, maintain, and update physical and digital records on shared drives.</li><li>Maintain employee files and manage software access for staff.</li><li>Oversee schedules related to insurance, leases, assets, and loan obligations.</li><li>Serve as a point of contact for tenants, addressing maintenance requests and lease compliance issues.</li><li>Coordinate office supply orders and maintain inventory.</li><li>Assist with marketing initiatives and projects as needed.</li><li>Support assigned roles within portfolio companies as requested by leadership.</li><li>Undertake special projects and additional tasks as directed by the Executive Administrator or Chief Officers.</li></ul>Bookkeeping and Financial Management<ul><li>Manage Accounts Receivable and Accounts Payable, including timely invoicing and vendor payments.</li><li>Reconcile monthly expense reports and ensure accuracy of financial records.</li><li>Maintain financials for portfolio companies.</li></ul>Qualifications<ul><li>Technology-oriented and adaptable, with a strong ability to quickly learn new software, systems, and tools.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to manage multiple projects and deadlines independently.</li><li>Excellent written and verbal communication skills, with a customer-service orientation.</li><li>High level of discretion and professionalism in handling confidential information.</li></ul>What We Offer<ul><li>Competitive salary with performance-based growth opportunities</li><li>Hands-on experience in multi-company financial management</li><li>Exposure to diverse administrative and operational responsibilities</li><li>Supportive, collaborative, and growth-focused team environment</li><li>Qualified Small Employer Health Reimbursement Arrangement</li><li>On-the-job training for relevant software and tools</li><li>Eligibility for educational reimbursement</li><li>Employee retail discounts</li></ul>Pay: From $13.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Tuition reimbursement</li></ul>Application Question(s):<ul><li>What interests you about this position?</li><li>Are you seeking part-time or full-time work?</li><li>What type of work environment do you thrive in?</li><li>Are you located near Elkin, NC or willing to commute?</li></ul>Work Location: In person

Administrative Assistant

Belk

<div>
 The Administrative &amp; Office Assistant ensures smooth daily operations of Belk&rsquo;s New York office while serving as the primary on site representative and liaison to cross functional teams. This role manages office experience, supports executives, coordinates market and vendor activities, and assists with special projects. Success requires strong organization, professionalism, independence, a strong understanding of the Belk organization and the ability to navigate a fast-paced retail environment.
 
 
 
 Essential Functions:
 
 
 
 
 <ul>
 <li>
 Serve as the primary point of contact for the NY office, ensuring a professional, polished, and welcoming environment for all guests, vendors, and associates
 </li>
 <li>
 Manage office operations including supplies, equipment maintenance, and facility-related requests; proactively address issues and communicate updates as needed.
 </li>
 <li>
 Lead onboarding and support new hires in the NY office
 </li>
 <li>
 Manage calendars, scheduling, travel arrangements, and expense processes for multiple leaders maintaining discretion and confidentially across all executive and business materials
 </li>
 <li>
 Prepare materials, schedules, and logistics for key meetings, including market-related events
 </li>
 <li>
 Act as a Belk Marketing Services (BMS) approver and support related processes
 </li>
 <li>
 Communicate regular updates, insights, and office activity to the Charlotte team
 </li>
 <li>
 Lead and execute special projects, including sports partnership coordinator and other initiatives.
 </li>
 <li>
 Maintain organized systems, track expenses, and ensure accuracy across documents, reporting, and administrative deliverables
 
 
 
 </li>
 </ul>
 
 Education:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree required
 
 
 
 </li>
 </ul>
 
 Work Experience:
 
 
 
 
 <ul>
 <li>
 3+ years of work experience in administrative and office support
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills &amp; Abilities:
 
 
 
 
 <ul>
 <li>
 Strong understanding of (or ability to quickly learn) retail operations and organizational structure
 </li>
 <li>
 Exceptional attention to detail, accuracy, and follow through
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Highly organized with strong time management and prioritization abilities
 </li>
 <li>
 Able to work independently and take ownership in a remote supported environment
 </li>
 <li>
 Proven relationship building and cross functional collaboration skills
 </li>
 <li>
 Proactive, solutions oriented mindset with willingness to expand scope and improve processes
 </li>
 <li>
 Proficient in Microsoft Office (Excel, PowerPoint, Word); quick to learn new systems
 </li>
 <li>
 Experience with expense and travel platforms (e.g., Concur, AmTrav) preferred
 
 
 
 </li>
 </ul>
 #IND3
 
 
 
 Pay Range
 
 
 
 $61,000-$80,000
 
 
 Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
 
 
</div>

Administrative and Office Assistant

Macerich

<div>
 Great people make great properties. As an owner, operator and developer of thriving retail centers in the nation&rsquo;s top markets, Macerich offers opportunities to work, grow and develop your unique talents. Apply now to help us shape the future of retail real estate while building a meaningful, rewarding and balanced career.
 
 
 
 About The Role
 
 
 
 The Administrative Assistant provides comprehensive administrative and marketing support to property management and mall operations. Key responsibilities include managing tenant and vendor databases, coordinating reports and lease documentation, supporting marketing initiatives, and assisting with event planning and communication. The ideal candidate brings strong organizational skills, excellent communication, proficiency in Microsoft Office and Yardi, and a customer-focused mindset.
 
 
 
 The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
 
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Perform general administrative tasks including mail distribution, document creation, copying, faxing, call handling, and file maintenance
 </li>
 <li>
 Maintain and update databases for tenants, vendors, and insurance
 </li>
 <li>
 Track administrative information related to Leasing and Business Development
 </li>
 <li>
 Draft default letters and other communications to retailers
 </li>
 <li>
 Manage the property trash program and coordinate with the waste management vendor
 </li>
 <li>
 Generate reports using Yardi for various property teams
 </li>
 <li>
 Oversee the property storage program, including lease agreements and insurance tracking
 </li>
 <li>
 Provide administrative support to Property Management and other mall departments
 </li>
 <li>
 Create and submit deal sheets for storage agreements
 </li>
 <li>
 Coordinate quarterly campus leader meetings and prepare office space for meetings
 </li>
 <li>
 Update the Retailer Handbook quarterly
 </li>
 <li>
 Maintain an up-to-date Emergency Contact List for tenants
 </li>
 <li>
 Organize employee appreciation events
 </li>
 <li>
 Prepare and submit expense reports
 
 
 </li>
 </ul>
 
 Marketing Responsibilities
 
 
 
 <ul>
 <li>
 Process Business Development RLAs and advertising agreements
 </li>
 <li>
 Manage scheduling and setup for the community room
 </li>
 <li>
 Update directories and website content (events, sales, maps, promos)
 </li>
 <li>
 Monitor website for accuracy and functionality
 </li>
 <li>
 Support Marketing Manager with tracking, reporting, contracts, and data input
 </li>
 <li>
 Create and schedule social media posts; monitor engagement
 </li>
 <li>
 Draft e-blasts for Marketing Manager review
 </li>
 <li>
 Conduct retailer outreach for events and hours
 </li>
 <li>
 Draft and distribute event setup memos; follow up as needed
 </li>
 <li>
 Take photos for advertising, social media, and event documentation
 </li>
 <li>
 Research contacts for business development leads
 </li>
 <li>
 Execute on-mall corporate marketing sweepstakes
 </li>
 <li>
 Maintain marketing files and equipment inventory
 </li>
 <li>
 Provide event support, including schedule adjustments as needed
 
 
 </li>
 </ul>
 
 The Employer retains the right to change or assign other duties to this position
 
 .
 
 
 
 
 
 What You Bring
 
 
 
 <ul>
 <li>
 3 - 5 years of administrative experience with a high school diploma or equivalent
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational, time management, and attention to detail skills
 </li>
 <li>
 Excellent written and verbal communication with a customer service mindset
 </li>
 <li>
 Experience with property management software (e.g., Yardi) and basic marketing tools
 
 
 </li>
 </ul>
 
 Macerich&rsquo;s Total Rewards
 
 
 
 <ul>
 <li>
 Best-in-class benefits with affordable employee contribution levels
 </li>
 <li>
 Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
 </li>
 <li>
 401(k) match with immediate vesting
 </li>
 <li>
 Ability to purchase company stock at a 15% discount
 </li>
 <li>
 24 paid volunteer hours and employer charitable match
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Career-development resources
 </li>
 <li>
 Comprehensive wellness program including Calm Health and ClassPass memberships
 </li>
 <li>
 And more&hellip;
 
 
 </li>
 </ul>
 
 At Macerich, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. To that end, we do believe in a healthy work/life balance and are proud to offer Remote Fridays for our Corporate offices and Forever Fridays for our Retail Properties.
 
 
 
 
 The compensation for this position is determined based on several factors, including the candidate's experience, qualifications, and the specific requirements of the role. Final salary offers will be discussed during the interview process and will reflect the candidate's skills and the company's compensation structure.
 
 
 
 
 The range for this position is $32-$38 per hour.
 
 
 
 
 Who We Are
 
 
 
 Macerich is one of the country's leading owners, operators, and developers of major retail real estate (NYSE:MAC). Our high-quality retail properties in many of the most affluent and densely populated U.S. markets set Macerich apart. By bringing communities together, we create long-term value for our shareholders, partners and customers. As we work together to achieve our mission, our shared values drive our progress: Excellence, Relationships, Optimism, Integrity, Empowerment and Fun.
 
 
 Macerich is an Equal Opportunity Employer committed to employing a diverse workforce. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status or disability
</div>

Administrative Assistant - Los Cerritos Center

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