review scheduling coordinator

Villa Healthcare

<div>
 Villa at City Center is seeking a Scheduling Coordinator to join their team! The Scheduling Coordinator is responsible for scheduling the staff to ensure appropriately licensed/certified employees meet needs. Prepares and maintains daily and monthly schedules as staffing needs arise. Identifies staffing needs to Director of Nursing.
 
 
 
 Scheduling Coordinator Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Understanding of scheduling system and shift management, aligning staff to support hours via scheduling.
 </li>
 <li>
 Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs.
 </li>
 <li>
 Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements.
 </li>
 <li>
 Maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training.
 </li>
 <li>
 Monitors labor hours to ensure scheduled hours don&rsquo;t exceed budgeted work hours.
 </li>
 <li>
 Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality.
 </li>
 <li>
 All other duties, as assigned.
 
 
 
 </li>
 </ul>
 
 Scheduling Coordinator Qualifications and Skills:
 
 
 
 <ul>
 <li>
 Ongoing and in-depth understanding of the financial modules used to support processes and patient care
 </li>
 <li>
 Strong verbal and written communication skills in English to perform the tasks required.
 </li>
 <li>
 Sufficient computer and budgeting skills required to perform duties.
 
 
 
 </li>
 </ul>
 
 Scheduling Coordinator Education and Experience:
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent.
 </li>
 <li>
 +1 year of Point Click Care (PCC) Experience, preferred.
 </li>
 <li>
 Bookkeeping or accounting experience, preferred.
 </li>
 <li>
 Prior experience working with the elderly and / or in long term care, preferred.
 
 
 
 </li>
 </ul>
 
 Physical Requirements:
 
 
 
 <ul>
 <li>
 Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
 
 
 
 </li>
 </ul>
 
 Villa Healthcare Benefits:
 
 
 
 <ul>
 <li>
 Daily Pay &amp; Competitive Compensation
 </li>
 <li>
 401(k) with company match
 </li>
 <li>
 Blue Cross Blue Shield Medical insurance.
 </li>
 <li>
 Dental, Vision, and Disability insurance
 </li>
 <li>
 Innovative Training Programs
 </li>
 <li>
 Access to Villa Perks, an Employee Discount Program!
 </li>
 <li>
 Up to $300/month incentive for food, gas, childcare, and medical bills.
 </li>
 <li>
 Opportunity for Growth and Advancement
 </li>
 <li>
 Paid Time Off
 
 
 
 </li>
 </ul>
 
 Apply to join a growing team today!
 
 
 
 
 SHARED CODE OF CONDUCT:
 
 
 
 
 B.E.T.T.E.R.
 
 is Villa&rsquo;s Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa&rsquo;s
 
 B.E.T.T.E.R.
 
 standards every day.
 
 B
 
 e Welcoming to All,
 
 E
 
 stablish a Relationship,
 
 T
 
 rust &amp; respect,
 
 T
 
 eamwork,
 
 E
 
 ngage &amp; Communicate &amp;
 
 R
 
 ecognize.
 
 
 Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.
</div>

Scheduling Coordinator

Admire Dental

Admire Dental is expanding! We are looking for l Scheduling Coordinators to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Along with being the first point of contact for our dental office, our Scheduling Coordinator&rsquo;s duties include offering administrative support to the doctor on staff, dental assistants and hygienists, and others across the organization. To be successful as a Scheduling Coordinator, the ideal candidate would be personable, high energy and pleasant as this is also a customer service role. Multitasking and time management skills are essential for this position. Ultimately, a Scheduling Coordinator&rsquo;s duties and responsibilities are to ensure the front desk welcomes patients positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome patients as soon as they arrive at the office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is sanitized, presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Perform other clerical administrative duties such as filing, photocopying, transcribing and faxing</li><li>File patient documents</li></ul>Skills<ul><li>Proven work experience as a Receptionist, Scheduling Coordinator, Front Office Representative or similar role.</li><li>Hands-on experience with office equipment</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks.</li></ul>Job Type: Full-timePay: $18.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Fuse Energy

About the RoleThe Scheduling Coordinator Representative supports clients and internal teams by managing appointment requests, coordinating schedules, and ensuring smooth communication throughout the scheduling process. This role is ideal for someone who is organized, detail‑oriented, and comfortable handling a high volume of scheduling tasks in a remote environment.Responsibilities<ul><li>Manage incoming scheduling requests via phone, email, chat, or internal systems</li><li>Schedule, confirm, and update appointments in company calendars</li><li>Communicate with clients to gather necessary information before appointments</li><li>Send reminders, confirmations, and follow‑up messages</li><li>Assist with rescheduling, cancellations, and last‑minute changes</li><li>Coordinate with internal teams to verify availability and documentation</li><li>Maintain accurate records of all appointments and client interactions</li><li>Monitor communication channels and respond promptly to inquiries</li><li>Support general administrative and operational tasks as needed</li></ul>Required Qualifications<ul><li>1&ndash;2 years of experience in scheduling, customer service, or administrative support</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time‑management abilities</li><li>Ability to multitask and work independently in a remote environment</li><li>Proficiency with scheduling tools, CRM systems, or calendar platforms</li><li>Reliable internet connection and computer access</li></ul>Preferred Qualifications<ul><li>Experience in a remote support role</li><li>Familiarity with appointment‑based industries (healthcare, service providers, consulting, etc.)</li><li>Strong attention to detail and problem‑solving skills</li></ul>Work Environment<ul><li>Fully remote position</li><li>Flexible scheduling depending on business needs</li><li>Supportive and collaborative team culture</li><li>Opportunities for growth within scheduling, coordination, and operations</li></ul>Compensation<ul><li>Competitive pay based on experience</li><li>Part‑time or full‑time options available</li></ul>Thank You for ApplyingThank you for your interest in the Scheduling Coordinator Representative position. We appreciate your time and look forward to reviewing your application. Qualified candidates will be contacted for next steps.Pay: $29.43 - $34.42 per hourBenefits:<ul><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Work from home</li></ul>Work Location: Remote

Scheduling Coordinator Representative

Wilson McLain Plumbing

<div>Schedule Coordinator 
We are seeking a Schedule Coordinator to join our team. Duties will include maintaining builder/customer accounts and scheduling customer work orders for new construction, commercial, and remodel projects. 


A successful schedule coordinator should have excellent communication and relationship-building skills and enjoy working in a fast-paced environment. Reports to the Schedule Supervisor. 


Responsibilities

Below are some responsibilities that schedule coordinators are expected to assume:
<ul><li>Monitoring customer work orders and their portals daily</li>
<li>Entering or updating work orders from emails, phone calls or the client&rsquo;s portal</li>
</ul><ul><li>Communicating schedule changes and reasons for the changes utilizing appropriate methods to all stakeholders</li>
<li>Collaborating with team members, internal departments, external providers and government entities to ensure the fulfillment of customer requests and needs</li>
<li>Building relationships with clients to ensure brand and company success</li>
<li>Providing regular updates, respond to inquiries and address any client concerns in a timely manner</li>
</ul>
<ul><li> 
Creating a pleasant experience for clients, co-workers, external providers and management</li>
</ul><ul><li>Demonstrating customer service skills and providing solutions to resolve issues</li>
<li>Work closely with team members and the Scheduling Supervisor to accomplish the company&rsquo;s and the department&rsquo;s goals</li>
<li>Other duties as assigned</li></ul> 


Job Qualifications and Skill Sets

Below are the qualifications expected of a schedule coordinator:
<ul>
<li>Ability to multitask and juggle several responsibilities</li>
<li>Think analytically, strategically and ability to solve issues</li>
<li>Enter data with a high-level of accuracy and attention to detail</li>
<li>Excellent technical and verbal/written communication skills</li>
<li>Competency using Microsoft Office Suite and the ability to successfully learn new software platforms</li>
<li>Excellent planning, organizational and time management skills
</li><li>Customer service experience</li>
<li>A track record of following through on commitments</li>
</ul><ul><li>Experience using scheduling or customer relationship management software is a plus</li>
<li>Some construction or plumbing industry knowledge is a plus but not required 
</li>
<li>Prior experience working for a home builder is not required but is a big plus</li>
<li>Spanish speaking is a plus but not required</li></ul> 


Benefits Available
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Holiday pay</li>
<li>Weekly pay</li>
<li>Laid back environment</li></ul> 


THIS POSITION WILL REQUIRE A BACKGROUND CHECK.</div>

Comfort Keepers

Company OverviewComfort Keepers has been a leader in providing uplifting in-home care for seniors and adults needing assistance for over 25 years. Our mission is to elevate the human spirit through personalized companion and personal care services, allowing our clients to maintain their independence and achieve the highest quality of life.SummaryWe are seeking a Scheduling Coordinator to join our dedicated team at Comfort Keepers. This role is essential in ensuring that our caregivers are effectively scheduled to meet the needs of our clients. This position plays a vital part in supporting our mission of providing exceptional care while maintaining a flexible work environment for our caregivers.Responsibilities<ul><li>Coordinate care with the Client Care Coordinator, family members, and other care providers.</li><li>Responsible for updating the physical schedule within the scheduling software and communicating the shift expectations to the assigned team.</li><li>Identifies and makes recommendations regarding any safety concerns of the caregiver or clients.</li><li>Maintain accurate records of caregiver availability and client requests.</li><li>Assist in developing care plans that align with client requirements and caregiver skills.</li><li>Reviews daily care logs to ensure quality care is delivered.</li><li>Answers potential client inquiries whether made via phone or web and schedules in home visits.</li><li>Support administrative tasks related to scheduling and billing as needed.</li><li>Foster positive relationships with caregivers to enhance team morale and efficiency.</li><li>May be required to participate in on-call depending on the needs of the business.</li><li>Determines client recovery activities for deactivations, hospitalizations, hours reductions and or canceled hours. Responsible for ensuring that clients value our services as outstanding.</li><li>Other related duties as assigned</li></ul>Requirements<ul><li>High School Diploma or GED required</li><li>Minimum 2 years related experience in scheduling or office management preferred.</li><li>Strong computer literacy, including proficiency in Microsoft Office.</li><li>Must be able to work under time pressures and manage multiple demands simultaneously.</li><li>Organizational skills with attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to manage multiple tasks efficiently in a fast-paced environment.</li><li>Must posses customer service &amp; problem solving skills.</li><li>Familiarity with administrative support processes is a plus.</li><li>Ability to work in the field, operate a motor vehicle, have a current valid driver's license and be insurable.</li></ul>If you are passionate about making a difference in the lives of others and thrive in a supportive environment, we invite you to apply today to join the Comfort Keepers family!Job Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>Bereavement leave</li><li>Health insurance</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li><li>Wellness program</li></ul>Experience:<ul><li>Schedule management: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Lubbock, TX 79423 (Required)</li></ul>Work Location: In person

InnovAge

<div>
 
 Responsibilities
 
 
 
 The
 
 Scheduling Coordinator
 
 assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.
 
 
 Participant Scheduling and Support &ndash; 75%
 
 
 <ul>
 <li>
 Schedules appointments with internal providers and with external network specialists&rsquo; offices for consultations and procedures as ordered by PACE primary care physicians.
 </li>
 <li>
 Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow.
 </li>
 <li>
 Works as a liaison to these specialists&rsquo; offices for coordinating care and relaying information to PACE operations leadership team as appropriate.
 </li>
 <li>
 Coordinates with the transportation department to schedule outside and special in-house appointments for participants.
 </li>
 <li>
 Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements.
 </li>
 <li>
 Coordinates escorts with the ADHC staff.
 </li>
 <li>
 Takes information from participants to start the triage process for those seeking care without a scheduled appointment
 
 
 
 </li>
 </ul>
 Clinic and Support &ndash; 25%
 
 
 <ul>
 <li>
 Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information.
 </li>
 <li>
 Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested.
 </li>
 <li>
 Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures.
 </li>
 <li>
 Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available.
 </li>
 <li>
 Performs any necessary filing or clerical duties necessary to complete charting requirements.
 </li>
 <li>
 Completes weekly audits as assigned.
 </li>
 <li>
 Confirms that lab results are received and contact the lab company as needed for additional information.
 </li>
 <li>
 Requests consultation notes and diagnostic tests by fax as needed.
 
 
 
 </li>
 </ul>
 
 Required
 
 
 
 <ul>
 <li>
 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
 </li>
 <li>
 1+ yr scheduling experience
 </li>
 <li>
 Medical Terminology
 </li>
 <li>
 EMR
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Using Epic EMR
 </li>
 <li>
 Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate
 </li>
 <li>
 Clinic health care experience in a geriatrics setting
 </li>
 <li>
 Experience as a Nursing Assistant in home care, long-term care, daycare or group home
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
 
 
 InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&amp;D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
 
 
 Applicants are considered until the position is filled.
 
 
 
 Additional Information
 
 
 
 
 Compensation Disclaimer
 
 
 
 The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.
 
 
 
 Attention Florida Applicants
 
 
 
 This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse.
 
 
 For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com
 
 
 
 Agency Disclaimer
 
 
 
 InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.
</div>

Sights On Service, Inc

Secret Shopper&reg; is a customer experience measurement firm with 30+ years in the industry. We partner with well-known brands to evaluate real customer experiences in both digital and brick-and-mortar environments. We&rsquo;re hiring a Scheduling Coordinator to recruit and assign independent contractors (&ldquo;secret shoppers&rdquo;) to mystery shopping assignments&mdash;accurately, on time, and to client requirements.This is a fast-paced, deadline-driven role for someone who enjoys communicating with people, staying organized, and hitting measurable goals.Responsibilities<ul><li>Recruit and fill open assignments via email, text, calls, and platform messaging</li><li>Match shoppers to assignments based on requirements (timing, location, experience, reporting needs)</li><li>Set clear expectations, confirm understanding, and reduce cancellations/no-shows</li><li>Track assignment status and document details accurately in internal systems/spreadsheets</li><li>Resolve last-minute gaps by quickly finding replacements</li><li>Coordinate with internal teams to troubleshoot issues and meet client needs</li></ul>What success looks like<ul><li>Assignments filled by deadline with minimal last-minute gaps</li><li>Low cancellation/no-show rates through proactive follow-up</li><li>Accurate, up-to-date notes that reduce errors and rework</li><li>Consistent daily progress on open shops</li></ul>Preferred qualifications<ul><li>1+ year in customer service, scheduling, staffing, operations coordination, or similar</li><li>Strong computer skills (email, spreadsheets, data entry) and ability to learn new systems</li><li>High attention to detail and follow-through</li><li>Experience coordinating contractors/dispatch/appointment scheduling (plus)</li><li>Bilingual (plus)</li><li>Bachelor's degree (plus)</li></ul>Schedule<ul><li>Monday&ndash;Friday, typical hours 8:00 AM&ndash;4:30 PM</li><li>One weekend per month: respond to shopper emails (one weekday off the week before or after to maintain a 40-hour week)</li></ul>How to applySubmit your resume. A brief note about why you&rsquo;re a fit for deadline-driven coordination work is welcome.Job Type: Full-timePay: $18.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you aware this is an onsite position?</li></ul>Experience:<ul><li>Appointment scheduling: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Golden Valley, MN 55427 (Required)</li></ul>Work Location: In person

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