safety admin assistant

Sharafi Group Investments

Job Title: Assistant Safety OfficerLocation: United Arab Emirates (UAE) Industry: Contracting / Construction Reports to: Safety Officer / HSE Manager Employment Type: Full-TimeJob Purpose:To support the Safety Officer and HSE team in ensuring all safety standards and regulations are strictly followed at the project sites. The Assistant Safety Officer helps promote a culture of safety and compliance with UAE legal and regulatory requirements specific to the construction industry.Key Responsibilities:<ul><li>Assist in implementing and monitoring Health, Safety, and Environment (HSE) plans at the construction site.</li><li>Conduct regular site inspections to identify potential hazards and ensure compliance with safety standards.</li><li>Support in conducting toolbox talks, safety inductions, and training sessions for site workers and subcontractors.</li><li>Report unsafe acts, near misses, and incidents to the Safety Officer or HSE Manager.</li><li>Maintain proper records of safety inspections, incident reports, and risk assessments.</li><li>Ensure that Personal Protective Equipment (PPE) is distributed and used correctly at the site.</li><li>Monitor and support the safe operation of machinery and equipment.</li><li>Assist in enforcing site safety rules in accordance with UAE labor law and company policies.</li><li>Support emergency preparedness drills and first aid coordination.</li><li>Coordinate with supervisors and foremen to ensure corrective actions are implemented.</li></ul>Qualifications &amp; Experience:<ul><li>Diploma or Bachelor's degree in Engineering or any related field.</li><li>NEBOSH IGC, OSHA, or equivalent safety certification is mandatory.</li><li>Minimum 2 years of experience as a safety assistant or HSE personnel in the UAE construction/contracting sector.</li><li>Knowledge of UAE labor laws, local authority safety regulations (e.g., Dubai Municipality, Abu Dhabi OSHAD), and international HSE standards.</li><li>Ability to read and interpret safety data sheets, technical documents, and risk assessments.</li><li>Familiarity with permit-to-work systems and safety documentation.</li></ul>Key Skills:<ul><li>Strong communication and interpersonal skills</li><li>Attention to detail and situational awareness</li><li>Proactive and able to work independently under pressure</li><li>Good report writing and documentation abilities</li><li>Multilingual (English is a must; Hindi, Urdu, or Arabic is an advantage)</li></ul>Working Conditions:<ul><li>Site-based role (outdoor work in construction environments)</li><li>Willingness to work long hours, including weekends or night shifts, if required</li><li>May involve travel between different project sites across the UAE</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Safety Assistant

Eagle Systems, Inc.

<div>Description:

Eagle Systems, Inc. is seeking a Safety &amp; Compliance Assistant to join our fast-paced and growing team.
We are seeking an addition to our team who possess strong communication skills, is detail-oriented and enjoys a fast paced environment. The Safety &amp; Compliance Assistant will be responsible for a variety of tasks including assessing driver qualifications, auditing monthly maintenance files, auditing driver logs and ensuring the company stays current with all Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) rules and regulations.
Requirements:

Responsibilities Include:<ul><li>
Working with remote locations to ensure new driver files are complete, accurate and meet all compliance regulations.</li><li>
Assist with obtaining proper daily, weekly and monthly driver logs and maintenance records.</li><li>
Daily phone and email communication with locations nationwide.</li><li>
Data entry.</li><li>
Various other team projects and duties as assigned.</li></ul>
Qualifications:<ul><li>
Must be detail-oriented.</li><li>
Strong written and verbal communication skills.</li><li>
Strong technology skills.</li><li>
Strong skills in utilizing the Google suite of products including Gmail, Google Sheets, etc.</li><li>
Ability to work effectively with others on a team and work efficiently independently and with a sense of urgency.</li><li>
Self-starter who finds opportunities for development and improvement.</li><li>
Experience with Federal Motor Carrier Administration Regulations preferred, but not required.</li></ul>
Compensation: $19.00-$22.00/hour
Hours: Monday-Friday
We offer a comprehensive benefits package for all full time employees which offers, Medical, Dental, Vision, Prescription, Employer Paid Life Insurance, 401K, Fitness Reimbursement, Paid Holidays, Paid Vacation and Paid Sick Time.
All offers are contingent upon the successful completion of a pre-employment background check and drug screen.
Equal opportunity employer, including protected veterans and people with disabilities.</div>

Safety & Compliance Assistant

Emirates Flight Catering

<div>
 
 
 Job Title:
 
 Safety Assistant
 
 
 
 
 
 
 Business Unit Purpose:
 
 
 
 To implement and enhance Occupational Health and Safety (OHS) practices in alignment with ISO 45001:2018 standards across the EKFC Group, ensuring a safe and compliant work environment.
 
 
 
 
 
 
 Job Purpose
 
 
 
 To assist in the continuous monitoring and assessment of health and safety practices across EKFC premises, identifying hazards and minimising the risk of accidents. The role supports ISO 45001:2018 certification compliance and legal adherence under the guidance of the Safety Specialist, helping to reduce workplace incidents and improve overall safety performance.
 
 
 
 
 
 
 Key Result Areas
 
 
 <ul>
 <li>
 Conduct random inspections and audits across EKFC premises and operations to identify hazards and risks. Inform relevant departments and the Safety Specialist of findings, recommend corrective actions, and follow up to ensure implementation.
 </li>
 <li>
 Monitor assigned departments&rsquo; OHS performance and work with HODs, supervisors, and staff to set improvement objectives. Evaluate environmental conditions (e.g., ventilation, lighting, noise, exhaust systems) that may affect employee well-being and productivity.
 </li>
 <li>
 Periodically check the calibration and condition of portable electrical safety equipment used by the safety team.
 </li>
 <li>
 Support the Safety Specialist in ensuring fire emergency systems and equipment are in working order. Coordinate with external fire service providers and assist in fire evacuation drills.
 </li>
 <li>
 Conduct inspections of emergency exits, fire drills, and first aid kits to ensure compliance with checklists and standards. Take prompt corrective action where needed.
 </li>
 <li>
 Monitor contractor compliance with EKFC&rsquo;s safety policies through random inspections of contractor work areas. Report breaches to the Safety Specialist.
 </li>
 <li>
 Prepare daily shift reports detailing safety issues, observations, and actions. Keep the Safety Specialist informed of facility conditions and non-conformance risks.
 </li>
 <li>
 Assist line managers in incident reporting and accident investigation. Provide timely and accurate safety-related information to facilitate follow-up and preventive measures.
 </li>
 <li>
 Update safety noticeboards regularly and ensure safety posters are in good condition, clearly visible, and up to date.
 </li>
 <li>
 Conduct toolbox talks and support safety awareness campaigns, cascades, and internal programs led by the Safety Specialist to foster a strong safety culture.
 </li>
 <li>
 Attend Health and Safety Committee meetings. Monitor the implementation and effectiveness of corrective actions and enforce safety compliance in the absence of the Safety Specialist.
 </li>
 <li>
 Conduct toolbox training on safety topics related to workplace incidents and trends, aiming to reinforce best practices and reduce recurrence.
 </li>
 <li>
 Promote and apply ISO 45001:2018 OHS standards in daily activities and ensure all tasks are performed by EKFC policies and departmental procedures.
 </li>
 </ul>
 
 
 
 
 
 Job Context:
 
 
 
 The role operates in a complex, fast-paced environment that includes catering, aviation, and manufacturing operations. The position requires flexibility to work shifts and provide safety support during 24/7 operational periods, including on-call and hotline support as needed.
 
 
 
 
 
 
 Knowledge, Skills &amp; Minimum Experience:
 
 
 
 
 Educational Qualifications:
 
 
 <ul>
 <li>
 NEBOSH International or General Certificate in Occupational Health and Safety (Mandatory)
 </li>
 <li>
 ISO 45001:2018 Lead Auditor Certification (Preferred)
 </li>
 </ul>
 
 
 Work Experience:
 
 
 <ul>
 <li>
 Minimum of 3 years of relevant experience in a similar role
 </li>
 <li>
 Experience in large-scale industrial, catering, or aviation environments is desirable
 </li>
 </ul>
 
 
 Skills:
 
 
 <ul>
 <li>
 In-depth knowledge of OHS legislation and industry best practices
 </li>
 <li>
 Strong communication skills in English (verbal and written)
 </li>
 <li>
 Attention to detail and the ability to identify and address safety risks
 </li>
 <li>
 Proficiency in Microsoft Office (Excel, Word, PowerPoint)
 </li>
 <li>
 Ability to work independently with minimal supervision
 </li>
 <li>
 Strong planning, time management, and organisational skills
 </li>
 <li>
 Commitment to continuous improvement and proactive problem-solving
 </li>
 </ul>
 
 
</div>

Harris Silicone & Glass Pvt. Ltd.

Job Title: Junior Admin cum Medical AssistantLocation: [Insert location] Department: Administration / Health &amp; Safety Reporting To: Admin Manager / HR ManagerPosition Summary:The Junior Admin cum Medical Assistant will support the administrative department in daily office operations and assist in providing basic medical care and first aid to employees. The role ensures smooth office administration, employee welfare, and compliance with health and safety procedures.Key Responsibilities:Administrative Duties:<ul><li>Assist in managing office supplies, stationery, and facility maintenance.</li><li>Support daily office operations such as attendance records, staff movement tracking, and visitor management.</li><li>Help coordinate employee transport, mess, and accommodation arrangements.</li><li>Maintain records related to office assets, utilities, and petty cash.</li><li>Assist in organizing company events, health camps, and training sessions.</li></ul>Medical Assistance Duties:<ul><li>Provide first aid and basic medical treatment to employees in case of minor injuries or illness.</li><li>Maintain medical stock (first aid kits, medicines, and supplies) and ensure availability at all times.</li><li>Keep updated medical records of employees and assist in periodic health check-ups.</li><li>Coordinate with hospitals or clinics for medical emergencies or referrals.</li><li>Support implementation of workplace health, hygiene, and safety measures.</li></ul>Requirements:<ul><li>Minimum Intermediate / Diploma in Medical Assistant or Nursing.</li><li>1&ndash;2 years of experience in administration or medical support preferred.</li><li>Basic knowledge of first aid and emergency response.</li><li>Proficient in MS Office and record-keeping.</li><li>Good communication, organization, and multitasking skills.</li></ul>Working Conditions:<ul><li>Onsite, full-time position.</li><li>May require occasional extended hours for emergencies or company events.</li></ul>Job Type: Full-timeWork Location: In person

Junior Admin Officer

FABco LLC

Position: HSE AdministratorPosition SummaryThe Safety Administrator supports the Health, Safety &amp; Environment (HSE) team in promoting a culture of safety across all FABco operations. This role provides administrative, reporting, and compliance support to ensure FABco meets OSHA, federal, state, and client safety requirements. The Safety Administrator works closely with HSE Representatives, HR, and operational leadership to manage safety programs, coordinate training, track compliance, and assist with incident case management.To Apply: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=306706&amp;clientkey=B59C5F87A48D2D9624B4B72CFF199927Essential Duties and ResponsibilitiesProgram Administration<ul><li>Maintain, update, and distribute FABco&rsquo;s Safety Manual, HSE Handbook, and safety policies in alignment with OSHA standards (Construction and General Industry)</li><li>Assist in developing and scheduling HSE meetings, training, evaluations, and safety presentations</li><li>Track, monitor, and report employee training records, ensuring certifications are current and scheduling renewals before expiration</li><li>Prepare and maintain medical loss-run reports, safety metrics, and related documentation for management review</li></ul>Compliance &amp; Reporting<ul><li>Ensure all projects submit Job Hazard Analyses (JHAs), Toolbox Talks, inspections, safety meeting reports, and observations</li><li>Support HSE Reps in preparing and maintaining Site-Specific Safety Plans (SSSPs) for new projects</li><li>Audit safety documentation to verify accuracy, completeness, and compliance</li><li>Generate reports for leadership as needed</li></ul>Incident &amp; Case Management<ul><li>Assist with incident and accident investigations, including root cause analysis, lessons learned, and documentation</li><li>Track and follow up on employee appointments related to workplace injuries in coordination with HSE Reps and HR</li><li>Work with clinics, insurance adjusters, and case managers to ensure timely reporting and resolution</li><li>Maintain accurate case management logs and follow through on corrective actions</li></ul>Communication &amp; Coordination<ul><li>Serve as an information link between HSE Reps, HR, operations, and senior leadership</li><li>Follow up with HSE Reps on safety documentation and clinic visit information</li><li>Provide support to employees, supervisors, and field leadership regarding safety processes and compliance requirements</li><li>Participate in HSE team meetings and contribute to continuous improvement initiatives</li></ul>Continuous Improvement<ul><li>Identify potential risks and recommend proactive solutions based on safety observations, incident data, and trend analysis</li><li>Support workplace violence prevention initiatives and other emerging safety programs</li><li>Assist with the development and rollout of new safety initiatives, tools, and technologies</li></ul>Qualifications<ul><li>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Occupational Safety, Environmental Health, or related field preferred</li><li>2+ years of experience in safety administration, compliance, or related field; construction industry experience strongly preferred</li><li>Working knowledge of OSHA standards (29 CFR 1926 &amp; 1910) and industry best practices</li><li>OSHA 30 Certification preferred</li><li>Proficiency with Microsoft Office Suite and safety management software; ability to generate reports and analyze data</li><li>Strong organizational, communication, and problem-solving skills</li><li>Ability to maintain confidentiality and professionalism when handling sensitive information</li></ul>Physical and ADA-Friendly Requirements<ul><li>Ability to remain in a stationary position (sitting/standing) for extended periods of time</li><li>Ability to move throughout office and field environments, including walking, standing, bending, and navigating uneven surfaces, with or without reasonable accommodation</li><li>Must be able to visually inspect documents, digital screens, and field environments, with or without corrective devices</li><li>Must be able to hear and communicate effectively, with or without assistive devices</li><li>Occasionally lift and move materials or equipment weighing up to 25 pounds</li><li>Regular travel to field job sites required</li></ul>To Apply for this position, please use the link below or visit our website at www.fabcous.com:https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=306706&amp;clientkey=B59C5F87A48D2D9624B4B72CFF199927Job Type: Full-timePay: $26.44 - $31.25 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid jury duty</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Safety (HSE) Administrator

Platform Health Club LLC

We&rsquo;re looking for a motivated Emirati HR &amp; Admin Assistant to support daily HR operations and office administration in our Ajman office. Join our team and grow your career in a dynamic and supportive environment.Requirement:<ul><li>Emirati National with Family Book</li><li>Prior experience as an administrative assistant, HR assistant or office admin assistant is added advantage.</li><li>Able to join immediately</li><li>Work Location - Ajman</li></ul>Job Type: Full-time

HR & Admin Assistant - UAE National

MOBIKING PHONES FZCO

We&rsquo;re Hiring &ndash; Personal Assistant / AdminLocation: Dubai, UAESalary: AED 2,000 &ndash; 4,000About the Role:Mobi King Phones FZCO is looking for a Personal Assistant / Admin to support our daily operations and management team. The ideal candidate will be organized, proactive, and capable of handling multiple administrative tasks efficiently.Key Responsibilities:<ul><li>Follow up on day-to-day operations and tasks</li><li>Assist with HR-related duties and coordination</li><li>Maintain and organize company documents</li><li>Schedule and coordinate meetings</li><li>Provide general administrative support to management</li></ul>Requirements:<ul><li>Strong organizational and communication skills</li><li>Attention to detail and ability to multitask</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Previous experience in an admin or assistant role preferred</li></ul>Salary: AED 2,000 &ndash; 4,000 (based on experience)If you&rsquo;re reliable, detail-oriented, and eager to grow in a fast-paced environment &mdash; we&rsquo;d love to hear from you!Apply now by sending your CV to +971 52 654 5625Job Type: Full-timePay: AED2,000.00 - AED4,000.00 per month

Personal Assistant / Admin

Search 10000+ Safety admin assistant jobs near you this October. New roles added regularly across leading industries. Apply today.

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