sales administration manager

Prosports

Sales Administrator &mdash; Job Description (Sports Academy) Role OverviewThe Sales Administrator supports the academy&rsquo;s growth by managing inquiries, converting leads into enrollments, coordinating with marketing, and ensuring smooth communication between parents, coaches, and management. This role is critical to maintaining high occupancy across all sports programs and delivering excellent customer experience from first contact to renewal.Key Responsibilities Lead Management &amp; Sales Support<ul><li>Handle all incoming inquiries (calls, WhatsApp, website, social media)</li><li>Provide accurate information about programs, schedules, venues, and pricing</li><li>Qualify leads and recommend suitable programs based on age and level</li><li>Follow up consistently to convert inquiries into registrations</li><li>Maintain daily lead tracking and conversion reports</li><li>Coordinate with the marketing team on new leads and campaigns</li><li>Ensure every lead receives timely responses (same day whenever possible)</li></ul>Registration &amp; Enrollment<ul><li>Process new registrations and renewals</li><li>Prepare invoices, payment links, and receipts</li><li>Verify student details and documentation</li><li>Update enrollment status in the system</li><li>Manage waiting lists and trial bookings</li><li>Ensure classes are filled to target capacity</li></ul>Customer Communication<ul><li>Serve as the primary point of contact for parents and students</li><li>Handle questions, complaints, and schedule requests professionally</li><li>Send reminders for sessions, renewals, and outstanding payments</li><li>Follow up with inactive or old customers to encourage return</li><li>Maintain a friendly, professional tone aligned with academy standards</li></ul>Administration &amp; Reporting<ul><li>Maintain accurate records of students, payments, and attendance</li><li>Prepare daily/weekly sales reports</li><li>Track conversion rates and identify improvement areas</li><li>Monitor class occupancy across branches</li><li>Support management with data for decision-making</li></ul>Scheduling &amp; Coordination<ul><li>Coordinate trial sessions with coaches and site managers</li><li>Manage class transfers, make-up sessions, and schedule changes</li><li>Communicate updates to parents and coaching staff</li><li>Ensure smooth operation across multiple locations</li></ul>Retention &amp; Growth<ul><li>Proactively follow up on expiring packages</li><li>Promote new programs, camps, and seasonal offers</li><li>Support upselling and cross-selling across different sports</li><li>Help maintain high retention rates</li></ul>Required Skills &amp; Qualifications<ul><li>Experience in sales administration, customer service, or front desk roles (sports/education preferred)</li><li>Strong communication skills (phone, chat, and written)</li><li>Highly organized with attention to detail</li><li>Ability to multitask in a fast-paced environment</li><li>Proficiency in basic computer systems and CRM tools</li><li>Friendly, patient, and solution-oriented personality</li></ul>Key Performance Indicators (KPIs)<ul><li>Lead response time</li><li>Conversion rate (inquiry &rarr; registration)</li><li>Class occupancy levels</li><li>Renewal rate</li><li>Customer satisfaction</li><li>Accuracy of records and reports</li></ul>Reporting LineReports to: Operations Manager / Sales Manager / Academy Director Works closely with: Marketing team, Site Managers, and CoachesJob Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Sales Administrator

OH Advisors Properties L.L.C - TWO

We are looking for a highly organized and detail-oriented Sales Administrator to support our real estate sales operations in Abu Dhabi. The role involves handling sales documentation, coordinating listings, updating unit availability, maintaining CRM records, and ensuring smooth administrative support for the sales team. The ideal candidate must be fluent in Arabic and English and have experience in administrative support within the UAE real estate sector.Key Responsibilities<ul><li>Provide administrative support to the sales team in daily operations.</li><li>Prepare and organize sales documentation including MOUs, Form A, Title Deeds, and transaction files.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Update and maintain units and property availability status across CRM systems, company databases, and listing portals to ensure accurate and real-time inventory records.</li><li>Track leads, listings, and transaction progress to ensure timely follow-ups.</li><li>Coordinate with agents, developers, clients, and internal departments for required documentation and approvals.</li><li>Maintain accurate filing systems (digital and physical) for all sales records.</li><li>Prepare reports related to listings, sales activities, and team performance when required.</li><li>Ensure confidentiality of company and client information.</li></ul>Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.</li><li>Minimum 1&ndash;2 years of experience in sales administration or real estate administrative support in the UAE.</li><li>Strong proficiency in MS Office (Excel, Word, Outlook).</li><li>Experience using CRM systems and property listing portals.</li><li>Fluent in Arabic and English (mandatory).</li></ul>Required Skills<ul><li>Strong organizational and multitasking skills.</li><li>Excellent attention to detail and document accuracy.</li><li>Strong coordination and communication abilities.</li><li>Ability to work under pressure and meet deadlines.</li><li>Professional, reliable, and proactive work attitude.</li></ul>We provide<ul><li>Competitive salary based on experience and qualifications</li><li>Employment visa provided</li><li>Medical insurance as per UAE labor law.</li><li>Paid annual leave and UAE public holidays.</li><li>Professional and supportive work environment.</li><li>Stable, long-term employment with a growing real estate company</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Sales Admin - Arabic & English Speaker

MDS CTS

<div>
 Date: Feb 9, 2026
 
 
 Location:
 
 
 Dubai, AE
 
 
 Company: M D S COMPUTERS TECHNICAL SYSTEMS L.L.C.
 
 
 Req ID: 3015
 
 
 
 Job Title
 
 
 
 
 Sales Administration Officer
 
 
 
 
 Job Scope
 
 
 
 The Sales Administration Officer is accountable for processing purchases on a daily basis including the placement and tracking of orders, management of shipments and processing of customer accounts.
 
 
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Receive orders related to software and/or hardware through email or CRM and update customers accordingly
 </li>
 <li>
 Price, create an ERP account and input orders into the vendor&rsquo;s system while updating Salesforce and Traverse
 </li>
 <li>
 Upload purchase orders in Salesforce
 </li>
 <li>
 Track shipments, update tracking file and handle any issues or discrepancies with related stakeholders
 </li>
 <li>
 Act as the primary contact to customers, close business in coordination with the related sales employee and complete administrative functions in line with the objectives and responsibilities of the Sales Team
 </li>
 <li>
 Update customers and internal stakeholders on order backlogs and information
 </li>
 <li>
 Work with logistics, sales and credit teams to ensure order fulfilment in a timely manner
 </li>
 <li>
 Handle customer complaints in a timely manner and escalate issues when necessary
 </li>
 <li>
 Update sales reports as required and manage ad hoc requests as and when necessary
 
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience as sales admin or Junior accountant
 </li>
 <li>
 Experience in any ERP is a must. Sales Force experience is preferred.
 </li>
 <li>
 Strong and clear communication skills
 </li>
 </ul>
</div>

Sales Administration Officer

Bulgari

<div></div><div><div><div>Position
Position

Since 1884, our creations inspired by Rome Heritage reflect extraordinary colored gemstones combinations, as well innovation and magnificence.

In order to complete our team driven by excellence and the commitment, of creating a working environment achieving full customer satisfaction, Bulgari Middle East is looking for its next generation of retail professionals to join our magnificent maison: 


SALES ADMINISTRATOR, Jeddah 


Your Mission

To provide an inspirational, elevated luxurious shopping experience in order to make client dreams come true and maximize every sales opportunity. This will be demonstrated by excellent back of house efficiency, productivity and team spirit by supporting peers and colleagues in the running of the boutique. Demonstrate excellent attention to detail and drive carefully curated KPIs to new heights.
Job responsibilities
Main Accountabilities:
<ul>
<li>Oversee back-office operations including data entry into designated software systems.</li>
<li>Manage product receiving at stores, ensuring accuracy between physical items received and corresponding invoices.</li>
<li>Address any discrepancies or issues with incorrectly received products in collaboration with Commercial Company Administration.</li>
<li>Supervise store stock levels, storage management, and coordinate all inventory-related activities (cycle counts, quarterly inventories, annual audits).</li>
<li>Conduct after-sales service tasks&mdash;managing repairs, liaising with repair centers, organizing shipments for repairs, and maintaining communication flow regarding item repair status to ensure sales staff are well-informed.</li>
<li>Handle tagging processes associated with all items from receipt to repricing.</li>
<li>Serve as the point of contact for IT/system suppliers for hardware/software malfunctions or damages.</li>
<li>Coordinate with suppliers regarding any store maintenance concerns and provide timely updates to the Store Manager.</li>
<li>Purchase orders management (In Ivalua &ndash; this will be enhanced; I am working on centralizing some of the PO&rsquo;s from the store level).</li>
<li>Assist sales staff throughout the entire sales process from client reception to finalizing payments/packaging.</li>
<li>Understand VAT processes and procedures relevant to sales operations.</li>
<li>Assist with e-commerce related tasks including shipping coordination, product labeling, and packaging.</li>
<li>Oversee administrative functions for Marketing events &amp; exhibitions, ensuring that each event aligns with company standards and contributes to our reputation for excellence.</li>
<li>Serve as the primary point of contact between exhibition management and the Middle East and Africa India (MEAI) team to ensure smooth communication and strategic cohesion.</li>
<li>Functionally in charge of the admin team in store (coordinate admin workflow and supervision).</li>
<li>Coordinate new admin processes to be implemented; referent for inventories, adjustments, inversions, mini stock counts&hellip;</li>
<li>The referent for any maintenance issue (he is already supporting us in this).</li>
<li>The referent for any operation matter related to the store.</li>
<li>The referent for the store suppliers.</li>
<li>In charge of store schedule (supervised by management).</li>
<li>In charge of back office stock management and allocation.</li>
<li>After-sales products in-store supervision, organization, and flow.</li>
</ul>
Profile
Technical Skills:
<ul>
<li>In-depth knowledge of the luxury business sector.</li>
<li>Proficient selling skills tailored for luxury goods.</li>
<li>Familiarity with store procedures and operational processes within a luxury retail context.</li>
<li>Expertise in CRM techniques and tools utilized within the luxury retail industry.</li>
<li>Proficiency in store operation applications such as Beanstore, Gemini CRM systems SAP Excel etc.</li>
</ul>
Soft Skills:
<ul>
<li>Strong customer orientation with an emphasis on providing exceptional service experiences.
</li>
<li>Demonstrated flexibility capable of adapting to evolving business needs.
</li>
<li>Unwavering integrity &amp; trustworthiness reflecting Bulgari's values.
</li>
<li>Excellent communication skills that facilitate clear and effective exchanges with both customers

Proactive problem-solving abilities

A collaborative mindset

Leadership

Time Management
</li>
</ul>Role Competencies &amp; Experience:

The successful candidate will have 3&ndash;5 years' experience in a comparable position either at Bulgari or another company specializing in luxury product sales. This role demands someone who can embody our brand&rsquo;s reputation for quality both internally among colleagues and externally when interacting with our esteemed clientele.
</div><div><div><div>JOB NUMBER
</div><div><h3 class="jobSectionHeader">BULG10074
</h3></div><div>COUNTRY / REGION
</div><div><h3 class="jobSectionHeader">Saudi Arabia
</h3></div><div>CITY
</div><div><h3 class="jobSectionHeader">Jeddah
</h3></div><div>CONTRACT TYPE
</div><div><h3 class="jobSectionHeader">Permanent</h3></div></div></div></div></div><div></div>

SALES ADMINISTRATOR

Alzayani Investments

Job OverviewThe Sales Administrator is responsible for supporting the sales operations by coordinating documentation, managing administrative workflows, and ensuring smooth processing from file invoicing to vehicle delivery. This role acts as a central link between Sales, Admin, PDI, F&amp;I, and Accounts Departments. Key Responsibilities<ul><li>Follow up on file invoicing with the Admin Department.</li><li>Coordinate vehicle registration processing with the Admin Department.</li><li>Follow up with the PDI Department on vehicle preparation status.</li><li>Coordinate agreement preparation with the F&amp;I Department.</li><li>Follow up on NOC approvals with the F&amp;I Department and prepare NOC documents with the Admin Department.</li><li>Coordinate with the Accounts Department for releasing documents related to fully paid deals.</li><li>Assist the PDI team with vehicle movement from the yard to ZM when required.</li><li>Maintain accurate stock records and support stock verification processes.</li><li>Prepare sales reports required by management.</li><li>Prepare NOC documents.</li><li>Prepare sales agreements.</li><li>Prepare traffic forms for sub-dealers and handle MOT approval documentation.</li></ul> Qualifications<ul><li>Proven 2-5 years of experience in a sales administration role, preferably within the automotive industry.</li><li>Strong organisational and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite, particularly Excel and Word</li><li>Ability to work independently and as part of a team.</li><li>High level of accuracy and attention to detail.</li><li>Strong problem-solving skills and ability to handle multiple tasks simultaneously.</li><li>Knowledge of automotive sales processes would be an advantage.</li></ul>

Sales Administrator-Automotive

Al-Futtaim

<div>Job Requisition ID: 176065
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 


Overview of the role 
As a Sales Admin at GAC Motor, you will play a vital role in supporting the sales team by managing all administrative, documentation, and system-related processes that enable smooth vehicle sales operations. You will ensure accurate data entry, on time reporting, seamless cross department coordination, and a hassle-free customer journey from booking to vehicle delivery. This role is critical in maintaining operational efficiency, compliance, and audit readiness within a fast-paced automotive dealership environment. 

<div>
What you will do 
<ul><li>Prepare and submit daily, weekly, and monthly sales reports and accurately update sales data in the GAC DMS, website, and tracking sheets.</li><li>Maintain accurate records for sales inventory, new arrivals, vehicle transfers, demo units, and damaged vehicles, including SAP stock uploads.</li><li>Review purchase agreements, deal calculations, and discounts; issue SAP and manual bank invoices after finance approval.</li><li>Prepare vehicle freight templates, track shipments, evaluate GRNs, and submit vendor invoices (freight, duty, expenses) for posting.</li><li>Raise PDI requests, coordinate port damage repairs, and manage claims until closure.</li><li>Manage vehicle insurance issuance, amendments, registrations, renewals, demo de fleeting, accident records, and traffic violations.</li><li>Handle demo vehicle operations include TD forms, approvals, petrol requests, and usage tracking.</li><li>Prepare audit-ready sales files, second-set documentation, and submit extended warranty/SMC forms to aftersales.</li><li>Ensure showroom displays, pricing, and specifications are accurate, support with customer interactions, calls, and petty cash handling.</li><li>Create POs for local/international vendors and manage pantry, stationery, and merchandise stock (counting, uploading, invoicing).</li><li>Act as admin reliever across divisions for invoicing, DSR, SAP uploads, PDI, and insurance during leave coverage.</li></ul></div> 

<div>
Required skills to be successful 
<ul><li>2&ndash;4 years&rsquo; experience in sales administration or administrative support.</li><li>Bachelor&rsquo;s degree or diploma in Business Administration, Commerce, Accounting, or a related field.</li><li>Proficiency in MS Excel, ERP, and DMS/CRM systems.</li><li>Strong documentation, compliance, and follow-up discipline.</li></ul></div> 


About the team 
You will be part of the GAC Motor Sales team in Qatar, working closely with sales executives, showroom management, finance, logistics, and aftersales departments. The environment is fast-paced and highly collaborative, requiring strong coordination across multiple functions. The team focuses on delivering seamless customer experience and maintaining strict compliance with internal processes, OEM guidelines, and audit standards. 

<div>
What equips you for the role 
<ul><li>Experience handling sales documentation, invoicing, reporting, and coordination within large teams.</li><li>Hands-on experience with ERP/DMS systems, inventory tracking, and basic finance coordination.</li><li>Previous automotive dealership or retail sales experience is an advantage.</li><li>Strong ownership mindset, professionalism, and integrity.</li><li>Excellent communication and customer-handling skills.</li><li>Detail-oriented, reliable, and comfortable working with minimal supervision.</li><li>High accuracy in data entry, reporting, and invoicing.</li><li>Ability to manage high workloads, multiple divisions, and tight deadlines.</li><li>Strong coordination abilities across sales, finance, logistics, and aftersales teams.</li></ul></div> 
About Al-Futtaim Automotive 
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. 
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world&rsquo;s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM. 
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. 
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial &amp; construction equipment. 
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.</div>

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