sales administration manager

VORTEXEN DYNAMICS INDUSTRIAL SOLUTIONS - SOLE PROPRIETORSHIP L.L.C.

The Sales Administrator will support Vortexen&rsquo;s Sales Division in day-to-day commercial operations, preparing quotations, coordinating with suppliers, updating CRM entries, following up with clients, and ensuring all sales documentation and processes are executed efficiently. This role is critical in maintaining smooth communication between Sales, Procurement, Operations, and Management.Key Responsibilities1. Sales Coordination<ul><li>Prepare quotations, proposals, proforma invoices, and client documentation.</li><li>Maintain accurate and up-to-date records in Zoho CRM and follow up on leads.</li><li>Track sales enquiries, follow-ups, closing status, and daily activity logs.</li><li>Coordinate with the Sales Engineers, Sales Manager, and Operations team.</li></ul>2. Supplier &amp; Procurement Support<ul><li>Send RFQs to suppliers and sub-contractors and collect quotations.</li><li>Follow up on pricing, stock availability, delivery timelines, and technical datasheets.</li><li>Prepare comparative statements and assist procurement for final selection.</li></ul>3. Documentation &amp; Reporting<ul><li>Maintain well-organized files for quotations, PO, invoices, delivery notes, and approvals.</li><li>Assist in tender submissions, compliance documentation, and ADNOC/Civil Defence requirements.</li><li>Generate weekly and monthly sales reports for management.</li><li>Ensure accuracy in all commercial documents.</li></ul>4. Client Communication<ul><li>Follow up with clients on quotations, payments, deliveries, and project updates.</li><li>Coordinate client meetings, prepare minutes, and share updates with the team.</li><li>Respond to emails, inquiries, online leads, WhatsApp messages, and portal enquiries.</li></ul>5. Administrative Support<ul><li>Assist with scheduling, filing, and maintaining the sales calendar.</li><li>Support marketing team with document formatting, product sheets, and communication material.</li><li>Manage incoming calls and route to the correct department.</li><li>Assist in updating the product catalogue (store.vortexen.com).</li></ul>Required QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.</li><li>Minimum 2&ndash;4 years experience in Sales Coordination / Admin role.</li><li>Experience in Fire &amp; Safety, Oil &amp; Gas, Industrial Products, or Engineering field is preferred.</li></ul>Skills<ul><li>Strong knowledge of Microsoft Office / Excel / Word / PDF Editing.</li><li>Experience with CRM systems (Zoho CRM preferred).</li><li>Good communication skills (English mandatory; Arabic advantage).</li><li>Strong organizational and time-management skills.</li><li>Ability to work under pressure and handle multiple tasks.</li></ul>Key Competencies<ul><li>Accuracy and attention to detail.</li><li>Professional email communication.</li><li>Fast learner with strong follow-up discipline.</li><li>Team coordination and positive attitude.</li><li>Customer-first approach.</li></ul>Job Type: Full-time

Sales Admin

Conviction Global

The Role
 Hiring for one of the top and well-known Real estate developer companies of Dubai. Job Description: Seeking a detail-oriented and proactive Sales Admin Manager to oversee the real estate sales inventory lifecycle. This role is responsible for managing property inventory across all projects, ensuring real-time accuracy, availability, allocation, and reporting of units to support the sales and marketing functions. The ideal candidate should have strong experience in real estate inventory systems, sales coordination, and administrative control, particularly within the UAE’s dynamic property market. Key Responsibilities: 1. Inventory Management • Maintain and manage master inventory across all residential and commercial real estate projects. • Monitor availability, reservations, sales, cancellations, and reassignments of units. • Coordinate with sales agents and project teams to update and reflect inventory changes in real time. • Ensure that all unit statuses (available, blocked, booked, sold, on hold) are accurately reflected in CRM/ERP systems. 2. Sales Administration • Supervise preparation and processing of booking forms, reservation agreements, and Sales and Purchase Agreements (SPA). • Track and monitor all sales documents to ensure proper archiving and compliance. • Liaise with the legal and finance teams to ensure contracts, invoices, and receipts are issued correctly and on time. 3. System & Data Management • Ensure CRM and inventory management systems are updated and integrated effectively. • Generate real-time inventory availability reports and sales pipeline dashboards for management and sales teams. • Coordinate with IT or software vendors for system enhancements or issue resolution. 4. Compliance & Control • Ensure inventory controls are in line with UAE real estate regulations and internal policies. • Work closely with DLD and RERA requirements regarding off-plan sales, escrow tracking, and unit release. • Regularly audit inventory reports to ensure data accuracy and prevent overbooking or duplication. 5. Coordination & Communication • Act as a central point of contact between sales, marketing, project, and finance teams regarding inventory status. • Assist in launching new projects by preparing inventory structures, pricing input, and unit availability mapping. • Provide training and support to sales and admin staff on inventory processes and system usage.
 
Requirements
 <ul>
<li>Bachelor’s degree in business administration, Real Estate, or a related field. • 10+ years of experience in real estate sales administration or inventory control, preferably within the UAE market. • Strong knowledge of UAE real estate sales processes, DLD/RERA regulations, and off-plan project procedures. • Proficiency in CRM and inventory management software (e.g., Salesforce, Masterkey, PropSpace, or custom ERP platforms). • Advanced Excel skills and strong reporting capabilities. • Excellent organizational, analytical, and communication skills. • Ability to work under pressure and meet tight deadlines with high accuracy. Preferred Qualifications: • Experience with property developers in the UAE. • Familiarity with launching and closing off-plan projects. • Arabic language skills are a plus.</li>
</ul>
About the company
 We started our operations in Mumbai (India) in 2012 as brand CONVICTION HR. Since than by consistent performance and hard work CONVICTION has gone through a meteoric rise by being top performers in different locations and different industries. Today we benchmark performance and delivery standards for different industries pan India. Since inceptions conviction has grown by having presence in more than 12 locations and boasting a mammoth team size of 300 plus experienced recruitment professionals. Service provided by CONVICTION are not limited to talent acquisition only. Human Resource Consulting/ RPO/ payroll management / temp staffing are few of the other services apart from talent acquisition that conviction has successful managed for their prestigious clients.The success journey in India is still accelerating and execution of further expansion is still in process with a vision to be one of the largest Human resource services and talent solutions provider.

Sales Admin Manager

One World Rental - Global Event Technology

Job description:One World IT Rental is a leading international brand with nine locations across seven countries. As a fast-growing IT and Event Technology and staffing company, we aim to become the largest short-term IT rental company globally for business and social events. We provide technology solutions for corporate events worldwide including Formula 1, United Nations, large portfolio of Banking and legal clients as well as the world largest Music Festivals.Role OverviewWe are seeking a dedicated Assistant Account Manager to join our Pakistan office as an Assistant to Senior Account Managers. This full-time, permanent role involves supporting Senior Account Managers in maintaining relationships and driving commercial growth through high-quality B2B sales administration and client communications. This position is crucial in ensuring seamless operations and exceptional client experiences.Responsibilities<ul><li>Assist Account Managers by providing quotes and invoices</li><li>Process orders for existing and returning key clients, ensuring accuracy and attention to detail</li><li>Answer calls in a timely and professional manner</li><li>Clarify details with clients and project stakeholders via phone and email correspondence</li><li>Handle customer issues with utmost professionalism and care</li><li>Create miscellaneous invoices and credit notes</li><li>Communicate effectively with the Sales Team in the Pakistan and EMEA offices</li><li>Provide excellent customer service and maintain up-to-date product knowledge</li><li>Support other team members and customer service issues</li><li>Prioritise and solve problems in time-sensitive situations, working well under pressure</li></ul>Qualifications<ul><li>Exceptional telephone and writing skills</li><li>Highly organised with excellent attention to detail</li><li>Ability to manage a busy workload and multitask efficiently</li><li>Confidence in working independently and as part of a global team</li><li>Technically aware and able to keep up with product knowledge</li></ul>Job Type: Full-timePay: Rs120,000.00 - Rs150,000.00 per monthAbility to commute/relocate:<ul><li>Rawalpindi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Sales : 1 year (Preferred)</li><li>Account Management: 1 year (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Rawalpindi (Required)</li></ul>Work Location: In person

Sales Administrator

Ariston Group

<div><div><div><div><div>Ariston Group is a global leader in sustainable thermal comfort that offers a unique, extensive range of solutions for climate comfort, water heating and air handling, as well as components and burners. Listed on Euronext Milan since November 2021, in 2024 the group reported over 2.6-billion-euro revenues, with over 10,000 employees, direct presence in 40 countries in 5 continents, 28 production sites and 28 research and development centers. The group demonstrates its commitment to sustainability through the development of renewable and high efficiency solutions, such as heat pumps, water heating heat pumps, hybrids, domestic ventilation, air handling and solar thermal systems. The group also stands out for its continuous investment in technological innovation, digitalization, and advanced connectivity solutions. The group operates under global strategic brands Ariston, Elco and Wolf, and brands such as Calorex, NTI, HTP, Atag, Brink, Chromagen, Racold, as well as Thermowatt and Ecoflam in the components and burners business. 
The Sales Administration Specialist supports the commercial organization by managing order processing activities, coordinating with internal teams, and ensuring a seamless and efficient customer experience. This role plays a key part in enabling the sales team to achieve targets by ensuring accuracy, compliance, and timely handling of all sales-related operations. 

Key Responsibilities
<ul>
<li>Manage the end-to-end sales order process, from order entry to delivery coordination, ensuring accuracy and compliance with company policies.</li>
<li>Collaborate with logistics, finance, customer service, and sales teams to ensure timely order confirmation, shipment, and invoicing.</li>
<li>Maintain up-to-date customer records, price lists, and product data within CRM and ERP systems.</li>
<li>Monitor stock availability and coordinate with the supply chain team to prioritize deliveries based on customer needs and sales commitments.</li>
<li>Prepare quotations, sales reports, and documentation required for tenders or customer proposals.</li>
<li>Handle customer inquiries related to orders, deliveries, product availability, and administrative requirements.</li>
<li>Track and report KPIs related to order accuracy, lead times, customer requests, and operational performance.</li>
<li>Support the sales team with administrative tasks, including contract documentation, credit checks, and after-sales processes.</li>
<li>Ensure compliance with internal processes, company guidelines, and local regulatory requirements.</li></ul> 
 
Candidate Profile 


Technical Skills
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Economics, Supply Chain Management, or related fields.</li>
<li>2&ndash;3 years of experience in sales administration, customer service, or order management.</li>
<li>Strong knowledge of ERP/CRM systems (SAP preferred).</li>
<li>Excellent proficiency in Excel and data-driven reporting.</li>
<li>Fluent in English; additional languages are considered a plus.</li></ul> 


Soft Skills
<ul>
<li>Strong attention to detail and high level of accuracy.</li>
<li>Excellent organizational and multitasking abilities.</li>
<li>Effective communication and customer-service orientation.</li>
<li>Ability to work in a fast-paced, multicultural environment.</li>
<li>Problem-solving mindset and willingness to take initiative.</li></ul> 


We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.
</div></div></div></div><div><div><div><div>Location:
Cairo, EG, 19519
</div></div></div></div><div><div><div><div>Posting Date: Nov 25, 2025</div></div></div></div></div>

SALES ADMINISTRATION SPECIALIST

Talentinfozy

Minimum Requirements: -<ul><li>Bachelor's degree in Business Administration, Marketing, or related field.</li><li>Bilingual Arabic-English</li><li>Minimum 5 years of experience in sales administrative role in the real estate sector.</li><li>Good knowledge of real estate documentation and procedures.</li><li>Familiarity with local real estate regulations in Qatar</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal skills.</li><li>High attention to detail and a proactive attitude.</li><li>Ability to work under pressure and meet tight deadlines.</li></ul>Job Type: Full-time

Sales Administrator - Real Estate

Ali and sons

Exciting Opportunity: Join Ali &amp; Sons Motors as a Sales Administrator &ndash; SkodaAre you detail-oriented, organized, and passionate about supporting a dynamic sales team in a fast-paced automotive environment? Step into a rewarding role with Ali &amp; Sons Motors &ndash; Skoda Division, where you&rsquo;ll be an essential link between the Brand Manager, Sales Team, and Principal, ensuring seamless reporting, accurate communication, and smooth operational flow.Key Responsibilities<ul><li>Accurately update the Skoda vehicle reporting system in line with Skoda Principal and Ali &amp; Sons requirements.</li><li>Place all Skoda orders, ensuring changes are updated in alignment with Skoda bulletins.</li><li>Provide the Sales Team with up-to-date specification and pricing information.</li><li>Check and confirm all Skoda invoices and conduct timely follow-ups.</li><li>Process all internal sales invoices efficiently.</li><li>Maintain the internal stock board and stock lists, ensuring complete accuracy.</li><li>Oversee vehicle checking at the port and ensure timely transfer to the storage facility.</li><li>Complete weekly Skoda Principal reports, including accurate customer data for the CSS program.</li><li>Prepare and submit monthly support claims to Skoda Principal.</li><li>Manage all external reports, processes, and filing (including extended warranties).</li><li>Support the Brand Manager with additional tasks as required.</li></ul>Role PurposeTo ensure timely, precise reporting to the Skoda Principal and to support the Sales Team with essential updates on vehicle specifications, pricing, and stock information&mdash;enabling efficient operations and excellent customer service.What We&rsquo;re Looking ForEducation: Bachelor&rsquo;s Degree or Diploma Experience: A solid understanding of business processes, ideally gained in a similar administrative or sales support role. Languages: Fluency in English (Arabic preferred). Software Skills: Computer literate with strong reporting and data management capabilities.Why Join Ali &amp; Sons Motors &ndash; Skoda Division?As part of a respected and diversified business group in the UAE, you will enjoy:<ul><li>A professional, growth-oriented work environment</li><li>Career advancement opportunities within the Motors Division</li><li>Exposure to a leading European automotive brand</li><li>A culture rooted in excellence, precision, and customer focus</li></ul>Ready to Drive Your Career Forward? If you&rsquo;re passionate about the automotive sector and thrive in an environment where accuracy, communication, and teamwork make an impact&mdash;apply now and join the Ali &amp; Sons Motors &ndash; Skoda family!Job Type: Full-time

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div> 
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div> 
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:
<ul><li>Ensuring the confidentiality and security of files and filing systems.</li><li>
Ensuring the company is operating securely and effectively</li><li>
Coordinating office activities and operations to secure efficiency and compliance to company policies.</li><li>
Create and update records and databases with personnel, financial and other data</li><li>
Supervising administrative staff and delegating responsibilities to ensure performance</li><li>
Receiving and processing communication channels, including email, phone, and physical mail.</li><li>
Conferring with accounting department to help make payments, process-incoming invoices, and verify receipts.</li><li>
Providing administration support to Sales, Tele sales Managers and Senior Management.</li><li>
Handle sensitive information in a confidential manner.</li><li>
Preparing SPAs &amp; Airwaybills as and when requested by Client Services.</li><li>
Maintaining credit card &amp; cash logs.</li><li>
Updating CRM with payments for clients</li><li>
Making sure all necessary approval is in place to proceed with deal registration in CRM.</li><li>
Making sure reservation forms &amp; SPAs are always updated.</li></ul>
Desired Skill &amp; Expertise:
<ul><li>Proven experience of 3 years (min) as an Administrative role</li><li>
Knowledge of office management systems and procedures</li><li>
Excellent time management skills and ability to multi-task and priorities work</li><li>
Excellent written and verbal communication skills</li><li>
Strong organizational and planning skills</li><li>
Proficiency in MS Office</li></ul></div>

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