sales administrative assistant

Four Seasons Hotels and Resorts

<div>
 <strong>
  About Four Seasons
  <br/>
  <br/>
 </strong>
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 <br/>
 <br/>
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 <br/>
 <br/>
 <strong>
  About the location:
  <br/>
  <br/>
 </strong>
 Austin&rsquo;s particular brand of cool is evident in every detail of our lakeside retreat, as unique as the city itself. Poised in the heart of downtown&mdash; on the banks of Lady Bird Lake&mdash;the Hotel offers a convenient escape for those looking to explore Austin&rsquo;s iconic happenings from a secluded oasis. Offering 286 total guest rooms and suites, two award-winning dining outlets (Ciclo and Live Oak), a luxury spa, and 17,121 sq. ft. (1,591 m2) of event space, we remain one of Austin&rsquo;s first and longest-standing luxury hotels. Guests come for our legendary service and well-appointed accommodations and then return for our exciting seasonal activations and ever-evolving food and beverage offerings.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 Four Seasons Hotel Austin is seeking a
 <strong>
  Sales Administrative Assistant
 </strong>
 with experience delivery exceptional service to join our dynamic Sales &amp; Marketing Team. We are looking for someone with excitement and dedication in serving our guests. Satisfying our guests depends on the united efforts of many, we are most effective when we work together cooperatively, respecting each other&rsquo;s contribution and importance.
 <br/>
 <br/>
 <strong>
  What You Will Do
  <br/>
  <br/>
 </strong>
 Are you excited about delivering the best Sales experience to our guests? This position may be the perfect fit for you! You will be responsible for assisting the Sales Managers with administrative duties. The Sales Administrative Assistant follows up on leads, coordinates the planning of amenity arrangements, confirms reservations and upgrades. We are looking for someone who is organized, has the ability to multi-task and has strong communication skills.
 <br/>
 <br/>
 <strong>
  What You Bring
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge of Opera and Delphi preferred
  </li>
  <li>
   Solid working knowledge of all Microsoft applications: Word, PowerPoint, Excel, and Publisher required
  </li>
  <li>
   One to two years&rsquo; experience working in Sales or Hospitality preferred
  </li>
  <li>
   Work authorization in the United States
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What we offer:
  <br/>
  <br/>
 </strong>
 <strong>
  COMPLIMENTARY
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   FREE Medical, Dental and Vision Insurance after 30 days!!!
  </li>
  <li>
   Room night stays at Four Seasons Worldwide
  </li>
  <li>
   Employee meals prepared by the Four Seasons Culinary Team
  </li>
  <li>
   Dry cleaning and alteration of employee uniforms
  </li>
  <li>
   Parking in Downtown Austin during work shifts
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  DISCOUNTED
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Discounted public transportation options
  </li>
  <li>
   Four Seasons beds and bedding
  </li>
  <li>
   Gold&rsquo;s Gym membership
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Vacation, Sick, Twelve (12) Paid Holidays
  </li>
  <li>
   401k participation with a company matching program
  </li>
  <li>
   100% Company-Paid Parental Leave
  </li>
  <li>
   Growth opportunities within Four Seasons
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Schedule &amp; Hours
  <br/>
  <br/>
 </strong>
 As our hotel is open 24/7, 365 days a year, we expect our Administrative Assistants to be flexible in working mornings, evenings, weekends, and holidays.
 <br/>
 <br/>
 The greatest strength of Four Seasons is the diversity of our people. Celebrating diversity ensures a strong culture as we build on our foundation of the Golden Rule. The Four Seasons culture journey is continuing to grow with our Diversity, Inclusion and Belonging focus.
 <br/>
 <br/>
 Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
</div>


Sales Administrative Assistant

ASM Global

<div><div><div>Job Description</div></div><div><div><div><div><div><div><div><div><div><div>
POSITION SUMMARY</div><div>
Perform all administrative duties in assistant Catering Sales Department and Main Office for Hospitality. This position will work closely with all F&amp;B Operations and Sales Department and will require the ability to interact with all levels of staff including clients.</div><div></div><div>
POSITION DUTIES</div><ul><li><div>
All duties relating to main office reception desk.</div></li><li><div>
Answer and route all calls.</div></li><li><div>
Greet and assist clients and visitors.</div></li><li><div>
Process all catering paperwork: BEO distribution, menu signage, daily catering reports, delivery receipts, tip sheets and sales order changes.</div></li><li><div>
E-mail menus and catering contracts to potential clients as generated by Catering Sales Managers.</div></li><li><div>
Prepare weekly schedules for Sales Department.</div></li><li><div>
Incoming Mail and Outgoing Mail</div></li><li><div>
Upkeep Office Cleanliness, ensure Kitchen is always fully Stocked</div></li><li><div>
Additional Tasks given to you by a Sales or Exhibitor Manager</div></li></ul><div></div><div>
WORKING CONDITIONS</div><div>
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; sit; stand and use hands to finger, handle or feel.</div><div></div><div>
QUALIFICATIONS</div><ul><li><div>
Telephone etiquette</div></li><li><div>
Knowledgeable in food values and nutrition</div></li><li><div>
Strong communication skills and the ability to read write and understand English.</div></li><li><div>
Basic PC application skills such as Excel and Word.</div></li><li><div>
Employee is regularly required to seat and walk for extended periods.</div></li><li><div>
Ability to read, analyze and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquires or complaints from customers, regulatory agencies, or members of the business community.</div></li><li><div>
Ability to interface with other departments.</div></li></ul><div></div><div>
Salary Range: $25-$35 per hour (DOE)</div><div></div><div><i>
ASM Global is an Equal </i><i>Opportunity/Affirmative</i><i> Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.</i></div><div></div><div>
Promotion from within is encouraged whenever qualified employees of ASM Global are available. Interested employees are urged to contact Human Resources if qualified for any of the above openings.</div><div></div><div>
Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. Final candidates will be required to undergo a background check.</div></div></div></div></div></div></div></div></div></div></div>

Catering Sales Administrative Assistant - Hospitality

Sysco

<div><p><b>JOB SUMMARY</b></p><p>
The sales admin provides direct clerical support to the Vice President of Sales for local sales.</p><p></p><p><b>
RESPONSIBILITIES</b></p><ul><li>
Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).</li><li>
Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.</li><li>
Responsible for Vice President of Sales e-mail.</li><li>
Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.</li><li>
Authorize payroll deductions for hotel rooms per the policy.</li><li>
Assist in preparation of food shows and sales meetings.</li><li>
Respond to solicitations for company donations.</li><li>
Screen phone calls for the Vice President of Sales and takes messages.</li><li>
Maintain files.</li><li>
Retain local information within Customer Relationship Management (CRM) (Sysco 360).</li><li>
Research information on the CRT or PC as required.</li><li>
Generate copy and distribute promotional reports.</li><li>
Order supplies for the Sales Department.</li><li>
Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.</li><li>
Collect, prepare and distribute Point-of-Sales (POS) material and flyers</li><li>
Run pre-formatted Business Objects tracking, commission, etc reports.</li><li>
Create and maintain promotional tracking spreadsheets</li><li>
Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.</li></ul><p></p><p><b>
QUALIFICATIONS</b></p><p><b>
Education</b></p><ul><li>
High School education required.</li><li>
Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.</li></ul><p></p><p><b>
Experience</b></p><ul><li>
1-2 years' related administrative experience providing support to an executive-level supervisor.</li><li>
2 years' related administrative experience providing support to an executive-level supervisor preferred.</li></ul><p></p><p><b>
Professional Skills</b></p><ul><li>
Working knowledge of Sysco Sales processes, organization and product categories preferred.</li><li>
Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.</li><li>
Able to type a minimum of 50-wpm accurately.</li><li>
Must possess strong interpersonal skills.</li><li>
Capable of communicating effectively with all levels of employees and management.</li><li>
Remain poised, professional and diplomatic under pressure.</li><li>
Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.</li><li>
Demonstrated ability to plan and organize work activities.</li><li>
Analyze and disseminate forms.</li><li>
Manage work time efficiently.</li><li>
Follow procedures and policies.</li><li>
Identify and solve problems.</li><li>
Retain a file system to include alphabetical, numerical, and chronological filing activities.</li><li>
Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.</li><li>
Compute rate, ratio, and percent and to draw and interpret bar graphs.</li><li>
Proofread and make appropriate spelling and grammar corrections to documents written in English.</li><li>
Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.</li><li>
Handle confidential information with integrity and discretion.</li></ul><p></p><p>
The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.</p><p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p></div>

Sales Administrative Assistant - USBL - US

Overhead Door of Greater Pittsburgh

<p><b>Overview</b><br/>Join our team as a Residential Sales Coordinator / Administrative Assistant, where your energy and organizational skills will drive our customer engagement and streamline daily operations. This role offers an exciting opportunity to support sales initiatives, manage administrative tasks efficiently, and provide exceptional customer service in a fast-paced environment. You will be the vital link ensuring smooth communication between clients, sales teams, and management, all while maintaining a lively and positive workplace atmosphere.</p><p><b>Responsibilities</b></p><ul><li>Coordinate residential sales activities by scheduling appointments, following up with prospects, and assisting with client inquiries to foster strong relationships.</li><li>Handle administrative duties such as data entry, filing, proofreading documents, and maintaining accurate records using Microsoft Office and CRM softwares.</li><li>Answer all residental sales and service calls with a positive attitude.</li><li>Provide exceptional customer support by addressing client questions promptly, offering product or service information, and ensuring customer satisfaction.</li><li>Manage all residential installation and service technicians schedules in conjunction with support staff.</li><li>Assist with bookkeeping tasks for invoicing and expense tracking.</li><li>Maintain office organization through filing systems, document management, and ensuring all clerical processes run smoothly.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative roles with strong clerical skills and attention to detail.</li><li>Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Prior experience working at a front desk or in customer service roles.</li><li>Strong organizational skills with the ability to multitask efficiently while managing time effectively.</li><li>Exceptional phone etiquette skills and experience handling multi-line phone systems with professionalism.</li><li>Knowledge of bookkeeping software is preferred.</li><li>Personal assistant or office support experience that demonstrates reliability and proactive problem-solving capabilities. Embark on a rewarding career where your enthusiasm fuels our success! We value energetic individuals who thrive on making meaningful connections while keeping our office running seamlessly. If you&rsquo;re ready to contribute your administrative expertise in a vibrant environment that appreciates your dedication&mdash;apply today!</li></ul><p><b>About us: </b></p><p>Overhead Door Co. of Greater Pittsburgh&trade; is a family owned and operated business providing Overhead Door&reg; product and installation. We have been family owned with no private equity involvement since our start in 1950. We value our employees and their families and encourage longtime career development.</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Residential Sales Coordinator / Administrative Assistant

Hyatt Regency Rochester

<p>The Sales &amp; Events Administrative Assistant supports the sales team by handling a variety of administrative functions including, but not limited to, answering phones, making copies, mail distribution, fielding sales inquiries, assisting with reservations and property tours, drafting contracts and proposals, and managing staff calendars. The Sales &amp; Events Administrative Assistant will prepare, update, and distribute information for client events and serve as a liaison between client and respective sales and event managers.</p><p><b>QUALIFICATIONS &amp; SKILLS</b></p><ul><li>Full-Time with availability for day shifts, Monday-Friday.</li><li>One year&rsquo;s experience working in a support role at a branded hotel preferred. Knowledge of hotel event operations and property management systems.</li><li>Working knowledge of computer applications, including Outlook, Word, Excel.</li><li>A true desire to satisfy the needs of others in a fast-paced environment.</li><li>Strong analytical, organizational, and interpersonal skills.</li><li>Refined verbal communication skills.</li><li>Friendly, outgoing personality.</li><li>Detailed oriented, deadline driven, organized individual able to handle multiple tasks while working in a team environment.</li><li>Ability to type with speed and accuracy.</li><li>Prior hotel or administrative experience preferred.</li></ul><p><b>ESSENTIAL JOB FUNCTIONS</b></p><ul><li>Perform a wide variety of administrative assignments.</li><li>Interact with clients and provide assistance. Approach guest encounters in a friendly, service-oriented manner. Take an active role in understanding and anticipating guest needs to provide authentic and personalized service.</li><li>Operate a computer to enter data, draft, edit, revise and print letters, reports and other business documents.</li><li>Operate copier, fax and other office equipment.</li><li>Greet and direct visitors and answer, screen and route phone calls.</li><li>Sort, screen, and distribute incoming mail.</li><li>Resolve routine administrative problems and answer basic inquiries.</li><li>Establish, maintain and update files, records and other documents.</li><li>Arrange and schedule meetings, travel, interviews and appointments.</li><li>Order supplies.</li><li>Report to work when scheduled and in proper uniform.</li><li>Maintain a consistent professional and positive attitude when communicating with guests, vendors and associates.</li><li>Practice safe work habits and comply with sanitary, safety, security and emergency procedures.</li><li>Any other tasks / duties as requested by management.</li></ul><p>MC Management is an <b>Equal Opportunity Employer</b>: EOE Minorities / Females / Protected Veterans / Disabled. See additional legal notices and federal and state posters regarding employee rights at mcmanagementrochester.com. Requests for disability-related accommodation should be directed to the location you are applying to or the Human Resources Office at 585-546-1234.</p><p>Job Type: Full-time</p><p>Pay: $23.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you 18 years of age or older?</li><li>Please tell us about your interest in this position.</li><li>Have you previously worked for MC Management of Rochester, LLC?</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Work Location: In person</p>

Sales & Events Administrative Assistant (Full-Time)

Tremco CPG Inc.

<div><p><b>GENERAL PURPOSE OF THE JOB:
</b></p><p>The Administrative Assistant supports sales campaigns and all aspects of sales and marketing activities for Pure Air Control Services, a division of WTI (PACS), having a primary emphasis on administrative support.<br>
</p><p></p><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:
</b></p><ul><li><div>Key contacts and direct communication will be made with all levels of company management, vendors, clients and prospective clients.
</div></li><li><div>Tracking, follow up and completion of multiple tasks is an absolute must, and candidate must be able to organize and track tasks, and follow up on action items across a substantial number of projects and requests. An ability to organize, triage and efficiently execute a myriad of daily tasks and follow-ups of short-term and long-term projects is necessary to earn the trust of the sales and marketing team.
</div></li><li><div>The Administrative Assistant will be the party responsible for ensuring opportunities/proposals/quotes/bids are properly and timely:
</div><ul><li><div>Entered into software systems (e.g. Salesforce, e-Builder)
</div></li><li><div>Ensure all action steps of the process are followed promptly and correctly by the appropriate parties to create the proposal, estimate the opportunity, and provide the opportunity to the customer
</div></li><li><div>Ensure mathematical calculations on pricing are correct
</div></li><li><div>Coordinates sales activities such as writing and editing proposals, quotes, RFQ and RFP (bids), complete and assemble bid packages as assigned, and vendor registrations.
</div></li></ul></li><li><div>Understand step by step process from receipt of a purchase order to execution of work across multiple departments
</div></li><li><div>Assist with miscellaneous administrative requests from PACS executives
</div></li><li><div>Liaison with corporate office on requests and assist with maintaining compliance with corporate procedures on expenses, insurance, contracts, etc.
</div></li><li><div>Plan and coordinate inter-departmental and intradepartmental meetings, including utilizing technology to facilitate virtual meetings
</div></li><li><div>Schedule virtual and live meetings with clients, prospective clients and partners
</div></li><li><div>Manage projects for the sales and marketing teams-e.g. research and book conferences/trade shows, assist sales and marketing team with planning, follow-up and execution of long-term initiatives, training initiatives.
</div></li><li><div>Provide customer service and answer questions from clients
</div></li><li><div>Establish and maintain sales department records and files; maintain client management software (Salesforce) and maintain required reporting
</div></li><li><div>Provides information, research, and resolves problems assigned
</div></li><li><div>Assists with Sales research as assigned
</div></li><li><div>Administers sales calendar, as assigned
</div></li><li><div>Performs other related duties as assigned or requested.
</div></li><li><div>This position requires interfacing with various departments and levels of management to achieve position goals and objectives.
</div></li><li><div>Other duties as assigned by management.
</div></li></ul><p><b>OTHER SKILLS AND ABILITIES:
</b></p><ul><li><div>Extremely detail-oriented
</div></li><li><div>Excellent writing, editing, and proofreading skills
</div></li><li><div>Experience with virtual meeting platforms (Microsoft Teams a plus)
</div></li><li><div>Expert level CRM (Salesforce) experience required.
</div></li><li><div>Previous professional sales admin experience
</div></li><li><div>Ability to gather, analyze, and interpret information
</div></li><li><div>Ability to independently complete tasks and responsibilities
</div></li><li><div>Exceptional communication skills
</div></li><li><div>Highly organized
</div></li><li><div>Adaptable to assume additional responsibilities as the firm continues to grow or as needed by the immediate supervisor.</div></li></ul></div>

Administrative Assistant PAC

BTSA

<p>Job Overview</p><p>We are looking for a motivated and detail-oriented <b>Sales Assistant</b> to support our sales team and help deliver an excellent customer experience. In this role, you will assist with daily sales operations, communicate with customers, maintain accurate records, and help ensure the sales process runs smoothly from start to finish.</p><p>This position is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while supporting both customers and internal team members.</p><p>Responsibilities</p><ul><li>Process and fulfill sample requests for the sales team, ensuring timely delivery to wholesale customers</li><li>Maintain and organize sample inventory</li><li>Communicate with wholesale customers via email to provide updates on sample order status and address inquiries</li><li>Collaborate with the sales team on product development initiatives</li><li>Provide administrative and operational support for general office and sales-related functions</li><li>Coordinate with internal departments to ensure accurate and timely order processing, production, and delivery</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent (Associate&rsquo;s or Bachelor&rsquo;s degree preferred)</li><li>1+ years of administrative, sales support, or customer service experience preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficiency with Microsoft Office (Excel, Word, Outlook) or similar tools</li><li>Ability to work independently and as part of a team</li><li>Strong attention to detail and problem-solving abilities</li></ul><p>Preferred Skills</p><ul><li>Experience with CRM or sales tracking systems</li><li>Prior experience in a sales, retail, or customer-facing environment</li><li>Comfortable handling multiple tasks in a fast-paced workplace</li></ul><p>Compensation &amp; Benefits</p><ul><li>Competitive hourly pay or salary based on experience</li><li>Opportunities for growth within the company</li></ul><p>Job Type: Full-time</p><p>Pay: $18.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Sales Assistant

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