sales administrative assistant

Light Show Design

[FRENCH SPEAKER ONLY] Position available immediatelyWe are a French event management company expanding in Dubai, looking for a motivated Sales &amp; Administrative Assistant to join our growing team.Main Responsibilities:<ul><li>Actively support business development: prospecting, client follow-ups, participation in meetings and proposals.</li><li>Assist management with daily administrative operations: quotes, contracts, invoicing, supplier coordination.</li><li>Contribute to event organization and execution: logistics, client communication, on-site support.</li><li>Attend all meetings and ensure accurate follow-up on action points.</li></ul>Profile:<ul><li>Business development experience is a must.</li><li>Fluent French and professional English required.</li><li>Excellent communication and organizational skills.</li><li>Proactive, adaptable, and comfortable in a startup/entrepreneurial environment.</li><li>Familiarity with Dubai</li><li>Driving license</li></ul>Details:<ul><li>Based in Dubai &ndash; immediate start.</li><li>Visa support provided</li></ul>To apply: please send your CV to dubai@lightshowdesign.comJob Type: Full-time

Sales & Administrative Assistant – Dubai [FRENCH SPEAKER ONLY]

Graniti Building Materials LLC

Graniti Building MaterialsA Sales Coordinator Assistant plays a crucial role in supporting the sales team and ensuring smooth operations within the sales department.The Sales Coordinator Assistant provides administrative support to the sales team, facilitating communication between departments and ensuring that sales processes run efficiently. This role involves coordinating sales activities, managing customer inquiries, and assisting in the preparation of sales reports and presentations.Key Responsibilities:Administrative Support: Assist the sales team with daily administrative tasks, and organizing sales documents such as sample/material submittals.Order Processing: Help and/or assist with the processing of sales orders, tracking orders from initiation to delivery, and ensuring accurate and timely fulfillment.Data Management: Maintain and update customer databases, sales records, and inventory management systems to ensure accuracy and availability of information.Sales Reporting: Assist in the preparation of sales reports and presentations, gathering data and analyzing sales trends to support decision-making.Coordination: Collaborate with other departments (e.g., finance, logistics) to ensure alignment and efficient execution of sales strategies.Qualifications:*Education: Bachelor&rsquo;s degree*Experience: Previous experience in a sales support or administrative role is a plus. Fresher in Dubai can apply.*Skills:a. Strong communication and interpersonal skills.b. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).c. Familiarity with CRM software and ERP is a plus and sales management tools.d. Strong organizational and multitasking abilities.e. Attention to detail and problem-solving skills.Working Conditions:a. Office environment with standard working hours.b. Occasional overtime may be required during peak sales periods or special projects.Salary:- Salary may vary based on experience, location, and company size. 3,500 &ndash; 4,000.00.Application Process:Interested candidates should submit their resume and a cover letter outlining their qualifications and interest in the position.Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthLanguage:<ul><li>TAGALOG (Required)</li></ul>

SALES CORDINATOR ASSISTANT

HYM Investment Group

We are looking for a well-organized and customer-focused Sales Admin Assistant to join our team. The ideal candidate will provide efficient administrative and operational support to the sales department, ensuring seamless coordination, accurate documentation, and excellent customer service.Key Responsibilities<ul><li>Prepare quotations, sales orders, and invoices accurately and on time.</li><li>Maintain and update customer databases, sales records, and contracts.</li><li>Coordinate deliveries, logistics, and client follow-ups to ensure timely execution.</li><li>Track and monitor pending orders, ensuring effective communication with customers.</li><li>Assist in preparing sales reports, presentations, and performance summaries for management.</li><li>Manage filing, documentation, and correspondence related to sales activities.</li><li>Organize meetings, appointments, and travel arrangements for the sales team.</li><li>Monitor and maintain office and sales-related supplies.</li><li>Provide general administrative and clerical support as needed.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field (preferred).</li><li>Proven experience in sales coordination or administrative support.</li><li>Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Exceptional organizational, multitasking, and time-management skills.</li><li>Customer-oriented attitude with a professional and proactive approach.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Sales Admin Assistant ( Female )

We are looking for a well-organized, detail-oriented, and customer-focused Sales Admin Assistant to support our expanding sales team. The ideal candidate will play a key role in ensuring smooth administrative operations, maintaining accurate documentation, and delivering outstanding customer service to enhance overall sales efficiency and performance.Key Responsibilities<ul><li>Prepare quotations, sales orders, and invoices accurately and within deadlines.</li><li>Maintain and update customer databases, sales records, and contract files.</li><li>Coordinate deliveries, logistics, and client follow-ups to ensure timely execution of orders.</li><li>Track and monitor pending orders and provide regular updates to customers and the sales team.</li><li>Assist in preparing sales reports, presentations, and performance summaries for management.</li><li>Manage filing, documentation, and correspondence related to sales activities.</li><li>Organize meetings, appointments, and travel arrangements for the sales team.</li><li>Monitor and maintain office and sales-related supplies to ensure smooth daily operations.</li><li>Provide general administrative and clerical support to the sales department as needed.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or a related field (preferred).</li><li>Proven experience in sales coordination or administrative support roles.</li><li>Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>Excellent written and verbal communication skills in English (Arabic is an advantage).</li><li>Exceptional organisational, multitasking, and time management abilities.</li><li>A customer-oriented mindset with a proactive and professional approach.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Sales Admin Assistant - Female

Pavago

Job Title: Sales Assistant
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (aligned with sales team schedules and prospect time zones)
 
About the Role: 
Our client is seeking a Sales Assistant to provide administrative and operational support to sales teams. This role ensures that sales representatives and account executives are free to focus on closing deals while the Sales Assistant keeps the CRM accurate, meetings scheduled, and documents prepared. You’ll act as the organizational backbone of the sales function, maintaining smooth communication between prospects, sales reps, and internal teams.
 
Responsibilities:CRM Management: 
<ul>
<li>Enter, update, and maintain accurate lead, contact, and opportunity records in Salesforce, HubSpot, Zoho, or Pipedrive.</li>
<li>Monitor CRM data quality, correcting duplicates, missing fields, or outdated records.</li>
</ul>
Scheduling & Coordination: 
<ul>
<li>Schedule calls, demos, and follow-ups across time zones using Outlook, Google Calendar, or scheduling tools like Calendly.</li>
<li>Coordinate internal prep meetings and ensure sales reps have the right materials before calls.</li>
</ul>
Proposal & Document Support: 
<ul>
<li>Draft, format, and proofread sales proposals, quotes, and presentations.</li>
<li>Assist with RFP/RFI responses, ensuring templates are current and brand-compliant.</li>
<li>Use tools like Google Slides, PowerPoint, and Canva for visual deliverables.</li>
</ul>
Reporting & Metrics: 
<ul>
<li>Generate weekly and monthly reports from CRM: pipeline activity, conversion rates, and sales KPIs.</li>
<li>Maintain dashboards that give sales leadership visibility into performance.</li>
</ul>
Communication & Follow-Up: 
<ul>
<li>Draft and send follow-up emails after meetings, thank-you notes, and reminders to prospects.</li>
<li>Assist with inbound lead response by sending introductory emails and routing qualified leads to the appropriate rep.</li>
</ul>
Cross-Team Collaboration: 
<ul>
<li>Liaise with marketing for campaign leads, finance for contract approvals, and operations for order processing.</li>
<li>Track deliverables between departments to ensure a smooth customer journey.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Organized, detail-oriented, and proactive.</li>
<li>Strong communicator with excellent writing skills.</li>
<li>Comfortable managing multiple priorities in a fast-paced environment.</li>
<li>Collaborative, supporting both sales reps and leadership.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>1–2 years administrative, operations, or sales support experience.</li>
<li>Familiarity with at least one CRM (Salesforce, HubSpot, Zoho, Pipedrive).</li>
<li>Proficiency with Microsoft Office/Google Workspace.</li>
<li>Strong written communication and scheduling skills.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Experience creating proposals, decks, or sales collateral.</li>
<li>Familiarity with lead generation workflows or SDR/BDR support.</li>
<li>Industry exposure in B2B SaaS, professional services, or marketing agencies.</li>
<li>Basic data analysis skills for sales reports (Excel pivot tables, Google Data Studio).</li>
</ul>
What Does a Typical Day Look Like?
 A Sales Assistant’s day revolves around keeping the sales engine organized and moving forward. You will:
 <ul>
<li>Maintain CRM accuracy by updating opportunities, logging activity, and cleaning lead data.</li>
<li>Coordinate meetings and demos across calendars, ensuring reps have proposals, decks, and context in advance.</li>
<li>Prepare documents and presentations to support pitches, including quotes and RFP templates.</li>
<li>Generate reports so leadership can see pipeline health, conversion metrics, and activity summaries.</li>
<li>Follow up with prospects after meetings, keeping communication clear and professional.</li>
<li>Collaborate across teams to ensure leads are routed properly, contracts are processed, and the customer experience is seamless.</li>
</ul>
In essence: you ensure the sales team is organized, informed, and supported, so they can focus on building relationships and closing deals.
 
Key Metrics for Success (KPIs): 
<ul>
<li>CRM data accuracy (complete, current, no duplicates).</li>
<li>On-time scheduling and preparation of meetings.</li>
<li>Proposals and documents delivered error-free.</li>
<li>Weekly/monthly reports are consistently accurate and on schedule.</li>
<li>Positive feedback from the sales team on support effectiveness.</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., clean sample CRM data and draft a short proposal template)</li>
<li>Client Interview</li>
<li>Offer & Background Verification</li>
</ul>

Sales Assistant

Hilton Hotels

The Sales Coordinator s primary role is to perform general office duties to support Sales team e.g. filing, sending emails, typing, faxing, copying, loading special or negotiated rates on to the property management system and maintaining customer and company profiles. Specifically, you will be responsible for performing the following tasks to the highest standards: <ul> <li> Answer client / bookers questions about property facilities/services (e.g. hours of operation, rates and room types, packages, promotions, entertainment, restaurants etc.) </li> <li> Should assist in selling guest rooms, catering services and banquet facilities as directed by the Director of Sales. Also provide high-level administrative support by conducting research, preparing statistical reports, collecting and processing sensitive data, resolving guest issues and also perform clerical functions. </li> <li> Answer telephone and respond to caller inquiries in a pleasant manner </li> <li> Responsible for coordinating internally with the sales &amp; marketing team </li> <li> Generating reports, preparing proposals, collections details , coordinating with clients &amp; suppliers </li> <li> Prepare sales-related documents throughout the sales process (e.g. proposals, contracts, banquet event orders, CVGR Letter) </li> <li> Gather materials and assemble information packages (e.g. brochures, promotional materials, sales demo kit, welcome kit, souvenir etc.) </li> <li> Manage and maintain the Director of Sales and Commercial Director schedule and travel arrangements </li> <li> Assist sales team by managing schedules, filing important documents and communicating relevant information </li> <li> Arrange and co-ordinate meetings, events and any appointments </li> <li> Meets with clients in the absence of the Director of Sales/Assistant Director of Sales/Sales Manager to effectively and professionally convey details of the sale to the client </li> <li> Monitor, screen, respond to and distribute incoming communications </li> <li> Design, upload, extract and maintain customer databases </li> <li> Create and manage Company and Travel Agent profiles on the property management system </li> <li> Load and manage Rate Codes to the Hotel and link the negotiated rates to the correct company profiles </li> <li> Conduct research and collect data to prepare reports and documents </li> <li> Coordinates necessary arrangements with vendors relating to sales </li> <li> Ensure the adequacy of sales-related equipment or material are available at all times </li> </ul>

Sales Coordinator

Kinetics Middle East LLC

Overview: We are looking for a Sales Admin to support daily operations by managing documentation and ensuring timely service. Key tasks include maintaining records of quotations and orders, coordinating with customers, and assisting the sales team.Key Responsibilities:<ul><li>Handle calls, emails, and client inquiries professionally</li><li>Prepare quotations, technical submittals, and documentation</li><li>Coordinate with suppliers, logistics, and sales engineers</li><li>Maintain accurate records and ensure timely follow-ups</li><li>Support smooth processing of sales and after-sales activities</li></ul>Skills Attributes Required:<ul><li>Bachelor's degree in Business, Information Systems, or related field (or equivalent experience).</li><li>Strong communication and coordination</li><li>2-3 years in an administrative role.</li><li>Strong attention to detail and customer service focus.</li><li>Excellent written and verbal communication skills.</li><li>Proficient in Microsoft Office and database applications.</li></ul>Interested candidates are invited to send their resumes detailing their Sales Administrative skills and achievements to kineticsme@gmail.com.Job Type: Full-time

Sales Admin

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