sales administrative assistant

Edlinco, Inc

Job Summary We are seeking a dynamic and organized Sales Administrative Assistant to join our growing team! In this vital role, you will be the backbone of our sales operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help streamline processes, support customer interactions, and keep our office running efficiently. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and sales support within a collaborative environment. If you thrive in fast-paced settings and enjoy multitasking with a positive attitude, this is the perfect role for you!Duties<ul><li>Support sales team by preparing documents for Clients and Customers, updating records, Processing orders into and out of an EDI system, assisting clients and customers with order tracking and verification, assisting with data entry using Microsoft Office</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of important documents</li><li>Provide excellent customer support through phone, email, and in-person interactions while maintaining proper phone etiquette</li><li>Coordinate calendar management for sales staff, scheduling meetings and appointments efficiently</li></ul>Requirements<ul><li>Proven office management or clerical experience with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>Experience within the Consumer Packaged Goods industry or similar</li><li>Excellent typing speed and data entry skills to ensure accuracy and efficiency</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask and problem solve effectively while managing time efficiently in a fast-paced environment</li><li>Previous experience as a personal assistant or in office support roles is advantageous</li><li>Knowledge of server based filing procedures, proofreading skills, and general office procedures</li></ul>Join us as a Sales Administrative Assistant and become an essential part of our energetic team! Your enthusiasm for organization combined with your technical skills will help us deliver outstanding service while fostering a positive work environment. We value your contribution and are committed to supporting your professional growth every step of the way!Pay: $45,000.00 - $55,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Sales Administrative Assistant

Yamaha Motor Corporation, USA

<div>
 Yamaha has an excellent opportunity for an
 
 Administrative Assistant
 
 to join our
 
 Marine
 
 team in
 
 Kennesaw, GA.
 
 In this role, you will provide administrative and coordination support to the Sales organization, working closely with Sales leadership, regional sales teams, Technical Support, Marketing, Finance, and other internal partners. You will serve as a key communication and organizational resource, helping ensure efficient sales operations, budget discipline, and a high level of internal and external customer satisfaction.
 
 
 
 What You'll Be Doing
 
 
 
 
 General Sales &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Handle the daily administrative operations of the Sales organization, including directing calls, managing correspondence, ordering office supplies, coordinating travel and hotel arrangements, processing purchase and check requests, maintaining contact and distribution lists, and handling inbound and outbound mail.
 </li>
 <li>
 Process shipping requests, authorizations, expense reports, freight bills, rebilling, and internal transfers as needed to support sales activities.
 </li>
 <li>
 Support Sales leadership and field sales personnel with scheduling, documentation, and coordination needs.
 
 
 </li>
 </ul>
 
 Sales Meetings, Events &amp; Programs
 
 
 
 <ul>
 <li>
 Participate in the planning and execution of Sales meetings, dealer or customer meetings, training events, trade shows, tournaments, and promotional events.
 </li>
 <li>
 Coordinate logistics including travel arrangements, hotel reservations, meeting materials, gifts or promotional items, and attendee communications.
 </li>
 <li>
 Maintain records and follow-up documentation related to sales meetings and events
 
 
 </li>
 </ul>
 
 Sales Data, Reporting &amp; Record Maintenance
 
 
 
 <ul>
 <li>
 Maintain and update sales account files and records, including customer and partner information, contact details, and supporting documentation.
 </li>
 <li>
 Routinely update and distribute various sales-related reports, such as promotional or demo discount tracking, sales programs, volume summaries, shipment reviews, and other statistical or activity reports. Assist with report processing, tracking, and filing, including expenses, call reports, and event or program documentation
 
 
 </li>
 </ul>
 
 Budget Monitoring &amp; Financial Coordination
 
 
 
 <ul>
 <li>
 Monitor monthly Sales department budgets, tracking actual spend versus plan and identifying variances.
 </li>
 <li>
 Prepare and share monthly budget summaries with Sales managers and leadership.
 </li>
 <li>
 Coordinate with Sales leadership and Finance to adjust monthly spend as needed and ensure alignment with approved budgets.
 </li>
 <li>
 Enter, update, and maintain budget adjustments and spend tracking within the Enterprise Performance Management (EPM) system.
 
 
 </li>
 </ul>
 
 Cross-Functional Coordination
 
 
 
 <ul>
 <li>
 Communicate and coordinate between Sales, Technical Support, Marketing, Public Relations, Finance, Customer Service, and other internal teams to support sales initiatives and customer needs.
 </li>
 <li>
 Assist with order-related coordination, parts or materials requests, and follow-up as needed to support sales and field activities.
 
 
 </li>
 </ul>
 
 Specialized Administrative Functions
 
 
 
 <ul>
 <li>
 Process and track account receivables or reimbursements related to sales programs, events, or customer activities not covered under warranty or standard programs.
 </li>
 <li>
 Support vehicle, trailer, or demo asset registrations and related documentation, as applicable.
 </li>
 <li>
 Prepare and distribute weekly or periodic mailings and materials for field sales and technical staff.
 
 
 </li>
 </ul>
 This role plays a critical part in keeping the Sales organization organized, informed, financially disciplined, and efficient. By providing consistent administrative, reporting, and budget coordination support, the Administrative Assistant enables the sales team to focus on customer relationships, revenue growth, and executing Yamaha's sales strategies effectively.
 
 
 
 What You Need To Be Successful
 
 
 
 <ul>
 <li>
 Bachelor's degree or business school coursework preferred.
 </li>
 <li>
 4+ years of experience in an administrative or executive support role.
 </li>
 <li>
 Strong proficiency in Microsoft Office (Excel, PowerPoint, Access) and experience with statistical or data analysis software.
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills.
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced environment.
 
 
 </li>
 </ul>
 Don't meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms; as such, we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!
 
 
 
 What's In It For You
 
 
 
 <ul>
 <li>
 401(k) and Profit Sharing
 </li>
 <li>
 Fertility Benefits
 </li>
 <li>
 37.5 hour work-week
 </li>
 <li>
 Medical, Dental, Vision
 </li>
 <li>
 Life and AD&amp;D Insurance
 </li>
 <li>
 Wellness Program
 </li>
 <li>
 Short-Term Disability Coverage (for hourly roles)
 </li>
 <li>
 Long-Term Disability
 </li>
 <li>
 Student Debt Repayment Benefits
 </li>
 <li>
 Ability to borrow Yamaha product
 
 
 </li>
 </ul>
 
 Reports to
 
 : Department Manager
 
 
 Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
</div>

Administrative Assistant

GARCIA AUTO SALES

Job Overview We are seeking a dynamic and highly organized Administrative Assistant with experience in car sales to join our team. This role combines essential administrative support with a focus on facilitating smooth automotive sales operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills, ensuring that both the office functions efficiently and our car sales processes run seamlessly. This paid position offers an exciting opportunity to be an integral part of a fast-paced, customer-focused environment where your organizational talent and enthusiasm will make a real difference. Must be bilingual.Responsibilities<ul><li>Manage front desk operations, greeting visitors and clients with professionalism and warmth</li><li>Handle multi-line phone systems, directing calls accurately and courteously</li><li>Assist with car sales activities, including scheduling appointments and coordinating test drives</li><li>Support office management tasks such as filing, data entry, proofreading, and document organization</li><li>Provide exceptional customer service by addressing inquiries promptly and professionally</li><li>Utilize Microsoft Office and Google Workspace tools for correspondence, reports, and presentations</li><li>Perform clerical duties, including filing, photocopying, maintaining organized office supplies, and keeping the office clean.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination</li></ul>Skills<ul><li>Proven experience with office management, administrative support or clerical roles in a busy environment</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word and Gmail)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting</li><li>Exceptional phone etiquette and customer service skills to support clients and team members alike</li><li>Bilingual abilities are highly desirable to serve diverse clientele effectively</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks</li><li>Knowledge of multi-line phone systems and office equipment operation</li></ul>Join us in creating a welcoming environment where your organizational expertise and proactive attitude will drive success. This role offers the chance to develop your career in automotive sales support while delivering outstanding service to our valued customers.Application Question(s):<ul><li>Can you read and write in Spanish?</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Location:<ul><li>West Columbia, SC 29169 (Preferred)</li></ul>Work Location: In person

Administrative Assistant/CAR SALES

Paramount Depot, LLC

Job Summary We are seeking an energetic and detail-oriented Assistant Sales Administrator to join our dynamic team. In this vital role, supports sales teams by handling administrative tasks, processing orders, managing customer data, and assisting with client communications. They ensure smooth daily operations, often using CRM systems, managing schedules, and preparing sales reports.Key Responsibilities<ul><li>Order Management: Processing customer orders, tracking shipments, and maintaining accurate order records.</li><li>Data &amp; CRM Management: Updating CRM databases, managing client records, and generating sales reports.</li><li>Sales Support: Assisting with proposals, presentations, and following up on sales leads.</li><li>Communication: Acting as a liaison between customers and the sales team, handling phone calls and emails.</li></ul>Required Skills and Qualifications<ul><li>Administrative Experience: Experience in office administration, particularly supporting a sales team.</li><li>Technology Proficiency: Proficiency in Microsoft Office (Excel, Word) and CRM software.</li><li>Communication Skills: Strong verbal and written communication skills.</li><li>Organization: Excellent time management and organizational skills.</li><li>MUST BE FLUENT in English/Spanish</li></ul>Requirements:<ul><li>Must pass a background screen.</li><li>Must pass a drug screen.</li></ul>Join our team!Benefits:<ul><li>Health Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Life insurance</li><li>401(k) matching</li><li>Paid Personal Time Off (PTO)</li><li>Paid Holidays</li><li>Paid Vacations</li><li>A great multicultural Atmosphere</li></ul>Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8-hour shift plus OT when needed</li><li>Day shift</li><li>Monday to Friday</li><li>Job Type: Full-time</li><li>Expected hours: No less than 40 per week</li></ul>Work Location: In person, our company does not provide hybrid or remote work options. All employees are expected to work on-site.Application RequirementsTo be considered for this position, applicants must submit the following:<ul><li>Resume</li><li>Cover Letter</li></ul>Your cover letter must highlight:<ul><li>Your relevant experience related to the responsibilities listed in this job posting</li><li>The skills and qualifications that make you a strong candidate for this role</li><li>Examples of where and how you gained the experience required for this position</li></ul>To confirm that you have reviewed the job description carefully, please include the phrase &ldquo;Assistant Sales Administrator&rdquo; in your cover letter.Applications submitted without a cover letter or without addressing the points above may not be considered.About Paramount DepotParamount Depot has been a leading wholesale supplier of building materials and services to major home builders and construction contractors since 2005. Sourced globally, we manufacture and import cabinetry, granite, quartz, flooring, plumbing accessories, and lighting fixtures directly. There is no middleman!Along with our brands, we distribute many nationally recognized products, including Masonite, Seagull Lighting, Moen, Huntington Brass, Bravura, Liberty Hardware, Frigidaire, and Deltana, all at below-market prices. Our commitment is to provide the highest level of Honesty, Integrity, and Teamwork at the most competitive prices.Pay: From $20.00 per hourExpected hours: No less than 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

Assistant Sales Administrator

Sof-Tek

OverviewWe are looking for a highly organized, detail-oriented Administrative Personal Assistant to work directly with the head of sales.This role focuses on taking ownership of internal processes, coordination, and communication to support active projects and quoting workflows. You will work directly with leadership and be expected to take on increasing ownership of internal processes over time.This is not a passive admin role. The goal is to develop someone who can think, organize, and operate independently over time.Core Responsibilities<ul><li>Organize and manage spreadsheets (Google Sheets) for quoting and tracking</li><li>Coordinate vendor pricing and follow up on material quotes</li><li>Format and prepare client-facing documents and proposals</li><li>Draft and manage email communication with vendors and internal teams</li><li>Track project status, POs, and open items across multiple jobs</li><li>Maintain clean, accurate, and up-to-date data across systems</li><li>Support daily workflow and remove administrative load from sales</li><li>Identify and resolve gaps or inconsistencies in data, quotes, or workflows</li></ul>Required Skills<ul><li>Strong attention to detail and accuracy</li><li>Comfortable working with numbers, pricing, and spreadsheets</li><li>Proficient in Google Workspace (Sheets, Docs, Gmail)</li><li>Clear and professional written communication</li><li>Organized and able to manage multiple tasks at once</li><li>Able to learn quickly and follow structured processes</li><li>Ability to think through problems and organize incomplete information</li></ul>Preferred Traits<ul><li>Naturally organized and process-driven</li><li>Thinks ahead and anticipates needs</li><li>Takes ownership rather than waiting for direction</li><li>fast-moving, sometimes ambiguous environment</li><li>Comfortable interacting with people (vendors, internal team)</li></ul>Career DevelopmentThis role is designed to expand beyond administrative support.As capability is demonstrated, responsibilities may expand to include:<ul><li>Full quote assembly and pricing coordination</li><li>Direct vendor communication</li><li>Client communication and project updates</li><li>Managing internal sales workflow from start to finish</li><li>Supporting deal execution and timeline coordination</li></ul>ClosingThis role is best suited for someone who wants to grow beyond traditional administrative work and develop dynamic responsibilities on top of a strong administration foundation.You will work directly with leadership and have the opportunity to take on increasing ownership over time.Work Environment:Work is performed in an office environment, shop floor environment, and customer facilities. The role requires frequent interaction with engineering, operations, procurement, and production teams. Noise levels vary from standard office levels to moderate industrial shop noise. Occasional work may occur in facilities with elevated temperatures, forklifts operating nearby, and industrial equipment being tested or commissioned.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. [Insert a paragraph that identifies the physical requirements, such as climbing, standing, bending, driving, typing, etc. Include the physical effort and lifting requirements, such as sedentary - up to 10 pounds; light - up to 20 pounds; medium - up to 50 pounds; heavy - over 50 pounds with assistance.]Position Type/Expected Hours of Work:This is a full-time exempt position. Standard work hours follow a Monday through Friday schedule, with flexibility based on customer demands, quoting cycles, or executive reviews. Occasional early mornings, evenings, or weekend work may be required to meet client deadlines or support commissioning.Travel: Travel may require occasional travel (15%) in a month for customer meetings, onsite commissioning, facility walk-throughs, vendor visits, or leadership-level engagements. Overnight travel may be required as needed.Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EEO Statement:Sof-Tek Integrators is an Equal Opportunity Employer.I understand that my employment with Sof-Tek Integrators is considered at will, meaning that either the company or I may terminate this employment relationship at any time with or without cause or notice. This job description is not a binding contract and signing this document does not change the fact that Sof-Tek Integrators is an at-will employer.Job Type: Full-timePay: $22.00 - $28.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Compensation Package:<ul><li>Bonus pay</li></ul>Application Question(s):<ul><li>Why do you want to work at Sof-Tek?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Work Location: In person

Administrative Personal Assistant (Sales Support)

Olde Wood Limited

Position Overview Seeking a detail-oriented and professional individual to serve as the first point of contact for Olde Wood Ltd. while providing essential administrative support for the sales team. This role offers hands-on experience in sales assistance, office operations, and internal communications within a dynamic manufacturing environment. Will work alongside our sales team to ensure smooth daily operations while developing valuable skills in professional communication, organization, and business administration.Primary Responsibilities● Front Desk Management - Greet and assist visitors, clients, and vendors, ensuring a welcoming and professional first impression● Communication Coordination - Answer, screen, and route incoming calls using a multi-line phone system; manage general email inquiries and take detailed messages● Mail &amp; Package Handling - Prepare outgoing shipments and coordinate with appropriate departments and/or courier services● Sample Support - Assist with organization and preparation of samples; work alongside sales and production to maintain timeline, guarantee shipment, and track delivery● Clerical Support - Perform general administrative duties including filing, photocopying, scanning, data entry, and document preparation● Internal Resource - Develop familiarity with company products and services to assist with basic inquiries and coordinate communication between departments● Software &amp; Tools - Gain experience with Google Workspace, Salesforce, proprietary ERP system, and other business tools used in daily operationsQualifications ● Professional demeanor with excellent customer service abilities● Ability to multitask and prioritize effectively in a fast-paced environment● Excellent organizational and time-management skills● Demonstrate strong written and verbal communication● Ability to work independently and as part of a team● Willingness to learn and be receptive to feedback● Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets)● Comfortable working in a hands-on environment (i.e. handling product and equipment)Job Type: Full-timePay: $15.00 - $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistants/ Receptionist

Hyatt

<div><div>Summary<div>
At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences.
The Area Sales Coordinator at the Hyatt Regency Denver at the Colorado Convention Center and Grand Hyatt Denver will assist Area Sales Managers with administrative duties including but not limited to Word processing, account management, presentation preparation and customer follow up. This position will coordinate account client needs and client events. The Area Sales Coordinator will maintain files, systems and communication to other departments as directed by Area Sales Managers. The ideal candidate will demonstrate initiative and problem-solving skills on assignments.
Wellbeing / Respect / Integrity / Experimentation / Inclusion
We are seeking colleagues with unmatched service. We care for people so they can be their best.</div></div><div>
Qualifications<div>
Qualifications for this position:<ul><li>
A true desire to satisfy the needs of others in a fast-paced environment.</li><li>
Refined verbal and written communication skills.</li><li>
Must have basic hospitality industry knowledge.</li><li>
Must be able to work independently and confidently.</li><li>
At least one year of sales/catering experience is a plus.</li><li>
Must be able to establish professional relationships within the hotel and manage confidential information.</li><li>
Strengths must include knowledge of PowerPoint, excel, and word programs.</li><li>
Flexibility in work schedule a plus.</li><li>
A true desire to satisfy the needs of others in a fast-paced environment.</li></ul> 
The hourly rate for this position is $22.50.
This application window is anticipated to be open at a maximum of 30 days, starting April 13, 2026, or until a candidate is selected. Applications will be reviewed in the order in which they are received. Please visit hyatt.com/careers to apply.
All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.</div></div></div>

AREA SALES OFFICE COORDINATOR

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