sales administrator

Casa Vista Development

<div>
 
 
 Job Description: Sales Administrator
 
 
 
 
 Job Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Sales Administrator
 
 to support our team. The ideal candidate will manage sales documentation, coordinate with clients and agents, maintain CRM systems, and ensure seamless execution of the sales process. This role is vital to maintaining efficiency, accuracy, and customer satisfaction in a fast-paced property sales environment.
 
 
 
 Key Responsibilities
 
 
 
 
 Sales Support &amp; Coordination
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assist the sales team in preparing proposals, contracts, and agreements.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain accurate records of clients, prospects in the CRM system.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Issue Sales Purchase Agreements (SPAs) and sales documents (sales offer, EOI &amp; Booking Forms).
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage the process of registering units within the Dubai Land Department (DLD)
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage inventory and keep it constantly updated.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process property bookings, reservations, and sales transactions.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ensure all sales documentation is accurate, complete, and filed correctly.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Verify client documents, approvals, and payment records as required.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Track and follow up on pending approvals, payments, and client documentation.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain and update sales pipelines and performance metrics.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify gaps in processes and assist in implementing improvements.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain a professional and customer-friendly interface with clients.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support client onboarding and handover processes.
 
 
 &nbsp;
 
 
 
 Qualifications &amp; Skills
 
 
 
 
 Education:
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Marketing, or related field preferred.
 
 
 
 
 Experience:
 
 
 
 
 1&ndash;3 years of experience in property development.
 
 
 
 
 Technical Skills:
 
 
 <ul>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 <li>
 Proficiency in Oqood procedures is Required.
 </li>
 <li>
 Experience with CRM systems (Odoo, Bitrix) preferred.
 </li>
 <li>
 Knowledge of real estate sales processes and documentation.
 </li>
 </ul>
 
 
 Soft Skills
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail with high accuracy in documentation.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Professional, proactive, and customer-focused mindset.
 </li>
 </ul>
 
 
 Key Competencies
 
 
 <ul>
 <li>
 Time management and prioritization
 </li>
 <li>
 Problem-solving and analytical thinking
 </li>
 <li>
 Team collaboration and adaptability
 </li>
 <li>
 Confidentiality and professionalism
 </li>
 </ul>
</div>

Sales Administrator

Noorzad Properties

Role DescriptionWe are looking for a full-time Sales Administrator to join our growing team:Key Responsibilities1. Support sales agents throughout the sales process, from listing to deal closure.2. Prepare and manage sales documentation including:a. Listing Forms (Form A, B, F)b. MOUsc. Offer lettersd. Booking forms3. Coordinate with agents, clients, developers, and internal teams to ensure timely completion of transactions.4. Track deal progress and follow up on pending documentation.5. Maintain accurate records of leads, clients, listings, and deals in the CRM system.6. Ensure all data is updated, verified, and compliant with company standards.7. Generate weekly and monthly sales reports for management.8. Apply for Trakheesi permits and coordinate with the marketing team for high quality property listings on Bayut, Property Finder, and Dubizzle.9. Schedule property viewings and assist agents with client coordination and documentation.10. Liaise with developers, banks, trustee offices, and legal entities for NOC requests and smooth title transfer processes.11. Support agents with RERA broker exam requirements and manage broker card applications/renewals.12. Upload and update property listings on CRM and property portals (Bayut, Property Finder, Dubizzle, etc.)13. Coordinate with marketing team for:a. Property listingsb. Floor plansc. Photography and marketing materials14. Ensure listings are accurate, compliant, and aligned with RERA guidelines.15. Ensure all sales documentation complies with RERA and AML regulations.16. Coordinate with compliance and operations teams for approvals and audits.17. Maintain organized digital and physical filing systems for all sales records.18. Support Sales Managers with scheduling, reporting, and team coordination.19. Handle internal and external correspondence related to sales transactions.Requirements:1. Bachelor&rsquo;s degree or relevant administrative qualification (preferred).2. 2&ndash;5 years of experience as a Sales Administrator or Admin role in real estate (UAE experience preferred).3. Familiarity with RERA procedures, property portals, and developer documentation.4. Strong knowledge of Dubai real estate sales processes and documentation.5. Excellent organizational and time-management skills.6. High attention to detail and accuracy.7. Proficiency in CRM systems and MS Office (Excel, Word, Outlook).8. Strong communication and coordination skills.9. Ability to work under pressure and manage multiple priorities.10. Only candidates who can join immediately may apply.Please share your cv on hr@noorzadproperties.com.Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per month

OCTA Properties L.L.C.

<div>
 
 
 About Us
 
 
 
 OCTA Properties is a versatile organization providing Dynamic Innovative Solutions for the Property Development &amp; Investment sectors such as Exclusive Developer Representation, Luxury Branded Residences, Turnkey Property Development, and Advisory Consultation. Introduced by Fawaz Sous to the United Arab Emirates &amp; International Markets, our team is backed by a wealth of experience and network in the real estate sector, enabling them to deliver results above and beyond expectations, minimize risk, improve efficiency &amp; maximize profitability throughout any development lifecycle.
 
 
 
 
 
 Our team is our number one priority, and we want to make sure we surround ourselves with the best talent to continue going from strength to strength, transforming the real estate market across the globe. We are on the lookout for a Sales Administrator to support the Sales Operations team &amp; function, while reporting into the Sales Operations Manager
 
 
 
 
 
 
 What will be your responsibilities?
 
 
 <ul>
 <li>
 Work with the Sales Admin team who input data entry and documentation into the CRM software (Salesforce)
 </li>
 <li>
 Execute compliance with operations processes and maintaining adherence to turn-around time requirements.
 </li>
 <li>
 Diligently carry out the documentation process, ensuring all necessary forms, agreements, and buyer details adhere to the required guidelines. (Unit Reservation Form, Sale Purchase Agreement, Client Documentation)
 </li>
 <li>
 Ensuring compliance at the executive level with Anti Money Laundering (AML) regulations, maintaining accurate and complete documentation for clients.
 </li>
 <li>
 Ensuring adherence to the defined processes and Service Level Agreements (SLAs)
 </li>
 <li>
 Diligently follow the departmental policies, procedures, and processes, including SLAs and an Authority Matrix, ensuring strict adherence and implementation.
 </li>
 <li>
 Conducting timely follow up with sales teams to address units that have not made the required down payment or have incomplete documentation and collaborate with the internal team to issue termination notices when necessary.
 </li>
 <li>
 Generate MIS &amp; Sales Operations reports
 </li>
 </ul>
 
 
 
 
 
 What are we looking for?
 
 
 <ul>
 <li>
 Prior work experience in a role in Sales Admin / Sales Operations / Admin.
 </li>
 <li>
 Prior experience on Salesforce CRM
 </li>
 <li>
 Understanding and knowledge of Excel (Advanced) &amp; Data Entry processes.
 </li>
 <li>
 Analytical and Communication skills.
 </li>
 <li>
 Impeccable attention to detail.
 </li>
 <li>
 Ability to be resourceful and proactive with a zest for collaboration.
 </li>
 </ul>
</div>

HYM Investment Group

We are looking for a proactive and well-organized Receptionist / Sales Administrator to join our team. The ideal candidate will handle front-desk responsibilities while supporting the sales team with administrative tasks.Key ResponsibilitiesReception &amp; Front Desk<ul><li>Greet and assist visitors in a professional manner</li><li>Handle incoming calls, emails, and inquiries</li><li>Maintain reception area cleanliness and organization</li></ul>Sales Administration<ul><li>Support the sales team with quotations, invoices, and documentation</li><li>Maintain customer records and sales data</li><li>Coordinate with internal departments for order processing</li><li>Follow up with clients on inquiries and documentation</li></ul>Requirements<ul><li>Proven experience as a receptionist, sales coordinator, or sales administrator</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Proficient in MS Office (Excel, Word, Outlook)</li><li>Well-organized, detail-oriented, and customer-focused</li><li>Ability to multitask and work independently</li></ul>Preferred Qualifications<ul><li>Experience in the UAE</li><li>Background in sales support or administration</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per month

Receptionist / Sales Administrator

Ayana Properties

Job Description: We are seeking an experienced and detail-oriented Senior Sales Administrator to support and oversee sales operations within our real estate development team. The ideal candidate will manage end-to-end sales administration processes, ensure accurate documentation, and act as a key point of coordination between clients, the sales team, and internal departments.Key Responsibilities:<ul><li>Oversee the full sales administration cycle, ensuring accuracy, compliance, and timely processing of all documents.</li><li>Prepare and review sales agreements, booking forms, reservation documents, offers, and client records.</li><li>Supervise and support junior sales administrators, ensuring workflow efficiency and adherence to company standards.</li><li>Manage CRM data, update client information, and track leads, sales progress, and pipeline status.</li><li>Coordinate with clients to arrange meetings, viewings, and follow-ups, ensuring excellent customer service.</li><li>Liaise with finance, marketing, operations, and legal teams to ensure smooth sales processes.</li><li>Monitor and track payment schedules, collections, and required documentation submissions.</li><li>Prepare weekly and monthly sales reports, dashboards, and management summaries.</li><li>Ensure compliance with real estate regulations, company policies, and RERA standards.</li><li>Support sales events, project launches, and promotional activities as required.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or related field.</li><li>4&ndash;7 years of experience in sales administration, preferably within a real estate developer or brokerage firm.</li><li>Strong knowledge of real estate documentation, sales procedures, and regulatory compliance.</li><li>Proficiency in CRM systems (Salesforce, HubSpot, or similar) and MS Office Suite.</li><li>Excellent communication, coordination, and leadership skills.</li><li>Strong attention to detail, organizational skills, and ability to manage multiple tasks in a fast-paced environment.</li></ul>Job Type: Full-time

Senior Sales Administrator

Benchmarx Kitchens & Joinery

Exciting Opportunity at Benchmarx Kitchen and Joinery in Ashford! Are you ready to kickstart your career as a Contract Sales Administrator with us in January 2026? Join our team and play a crucial role in ensuring the seamless operation of our Contract Sales department. As a Contract Sales Administrator, you will handle various tasks, including administrative duties, verifying Kitchen Design plans, managing orders, nurturing customer relationships, coordinating designs, and providing team support. Comprehensive training will be provided on Kitchen design, products, and quoting procedures to ensure proficiency in the role. It's important to be comfortable with tasks such as picking up the phone, interacting with tenants, booking services, handling complaints, and engaging with Housing associations. We are seeking individuals who are enthusiastic about learning, maintain a high level of professionalism, excel in teamwork, demonstrate strong organizational abilities, and are always ready to offer support when needed. By joining our team, you will be a vital part of our business's success and growth, with ample opportunities for career advancement in a nurturing and collaborative setting This full-time role (40 hours per week, Monday to Friday, 8 am to 5 pm) offers a competitive salary package, 22 days of holiday plus bank holidays, colleague discounts, and family-friendly policies. At Benchmarx, we prioritize work-life balance, recognizing and appreciating your hard work in our inclusive and supportive work environment. Join us and be part of a team that values its employees and empowers them to deliver exceptional service to our dedicated customer base. What's in it for you? <ul> <li> Excellent salary package </li><li> 22 days holiday, plus bank holidays </li><li> Colleague discounts across a variety of our Group businesses including; 20% off at Toolstation, we also have a number of online discounts at leading retailers from theme parks to eating out and cinemas </li><li> Competitive Family Friendly Policies </li></ul> At Benchmarx, we have strong family values and believe in getting the right work/life balance, meaning you'll only work during the week. We make sure that hard work is rewarded and as an inclusive, family environment we want every team member to be recognised for the work they do A bit about us For 15 years Benchmarx have offered a high quality range of kitchens and joinery products backed up by excellent service. But what really sets us apart is a company culture of being great people to work with, whether as colleagues or with our valued customers. With over 130 branches UK wide, we are proud to be part of Travis Perkins. Our goal is to become a truly inclusive employer. We want everyone to be at their best and it's our goal that everyone within our Group feels safe, welcome and able to be their authentic selves. You be you, it makes us, us. /SF/2

Contract Sales Administrator

Navani Meditex Pvt. Ltd.

<ul><li>Prepare and process sales orders, quotations, invoices, and delivery documents</li><li>Maintain and update customer and sales records in ERP/CRM systems</li><li>Coordinate with Sales, Accounts, Warehouse, and Logistics teams</li><li>Track order status and follow up on pending deliveries and payments</li><li>Prepare daily, weekly, and monthly sales reports</li><li>Handle customer inquiries and provide administrative support to the sales team</li><li>Ensure accurate documentation and timely data entry</li><li>Support sales managers in achieving sales targets through effective coordination</li></ul>Job Types: Full-time, PermanentPay: ₹8,000.00 - ₹15,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li></ul>Work Location: In person

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