sales office administrator

Shaolin Kung Fu & Wing Chun Academy Dubai

Receptionist &amp; Sales Administrator &ndash; Shaolin Kung Fu Academy (Dubai)<ul><li>Location: Dubai, UAE</li><li>Visa &amp; Healthcare Insurance Provided | Growth Opportunities</li></ul>Salary: AED 3,000 &ndash; 3,500 per month Benefits:<ul><li>Full visa sponsorship</li><li>Healthcare insurance</li><li>Career progression opportunities &ndash; potential to grow into management</li></ul>About UsShaolin Kung Fu Academy is one of Dubai&rsquo;s leading martial arts schools, providing authentic Shaolin Kung Fu, Tai Chi, and wellness programs for children and adults. As our academy expands, we are looking for a motivated Receptionist &amp; Sales Administrator to join our team.Your RoleAs the Receptionist &amp; Sales Administrator, you will be the first point of contact for parents, students, and visitors. You will also serve as the assistant to the COO, helping to drive smooth operations and community engagement.Key Responsibilities:<ul><li>Handle reception duties: welcoming parents, students, and visitors</li><li>Manage phone calls, messages, and inquiries</li><li>Oversee enrollment, payments, and student records</li><li>Support sales by presenting membership options to parents and new students</li><li>Assist in planning and managing community events and activities</li><li>Build and maintain strong relationships with students and parents</li><li>Provide daily support to the COO in operations and administration and ad-hoc duties</li></ul>Requirements:<ul><li>Previous experience in administration, reception, or customer service preferred</li><li>Strong communication and interpersonal skills (English essential; Arabic or Tagalog a plus)</li><li>Highly organized with attention to detail</li><li>Sales-minded with confidence in handling parents and explaining programs</li><li>Proactive, reliable, and eager to grow within the company</li><li>Must work fast</li></ul>Why Join Us?This is more than a receptionist role &mdash; it&rsquo;s the chance to be part of a growing academy and step into a pathway toward management-level opportunities. If you are professional, motivated, and passionate about working with families and communities, we want to hear from you!Apply now and become part of the Shaolin Kung Fu Academy family.Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthExperience:<ul><li>Customer Service: 2 years (Preferred)</li><li>Administration: 3 years (Preferred)</li><li>Sales: 3 years (Preferred)</li><li>Microsoft Office: 2 years (Preferred)</li></ul>Language:<ul><li>English fluently (Preferred)</li><li>Fluent English (Preferred)</li></ul>

Sales Reception Administrator

Emirates National Investment

<div>
 
 We are seeking a Sales Administrator who will be responsible for managing the full administrative cycle of property sales transactions within Relevate, a subsidiary of Emirates National Investment. The role ensures all documentation, regulatory submissions, and system updates are completed accurately and on time. Acting as the operational backbone of the sales function, the Sales Administrator supports the Sales Manager and brokers by maintaining organised, compliant, and traceable records across all sales activities.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Sales Documentation &amp; Transaction Processing
 
 
 <ul>
 <li>
 Prepare, verify, and process all required documentation for property sales including:
 </li>
 </ul>
 
 
 
 <ol>
 <li>
 Memorandum of Understanding (MoU)
 </li>
 <li>
 Form A (Agency Agreement), Form B (Buyer Representation), and Form F (Sale Agreement)
 </li>
 <li>
 Oqood registration for off-plan properties
 </li>
 <li>
 No Objection Certificates (NOCs) from developers
 </li>
 <li>
 Title Deed issuance and DLD transfer appointments
 </li>
 <li>
 KYC forms, passport/Emirates ID verification, and other supporting client documentation.
 </li>
 </ol>
 
 
 
 <ul>
 <li>
 Ensure all documents are properly signed, dated, and filed in line with DLD and RERA requirements.
 </li>
 <li>
 Track each deal from offer to final registration, maintaining up-to-date status logs and notifying the Sales Manager of pending items or bottlenecks.
 </li>
 </ul>
 
 
 
 
 
 Regulatory &amp; Compliance Administration
 
 
 <ul>
 <li>
 Manage submissions, while ensuring correct client data, to DLD Trakheesi, Oqood, and Dubai REST portals, ensuring correct data entry and approvals.
 </li>
 <li>
 Verify compliance with RERA brokerage regulations, escrow requirements, and company policies.
 </li>
 <li>
 Maintain transaction and commission records in accordance with audit and regulatory standards.
 </li>
 <li>
 Liaise with developers and property owners for document collection, payment schedules, and project updates.
 </li>
 </ul>
 
 
 
 
 
 System &amp; Data Management
 
 
 <ul>
 <li>
 Input and maintain all leads, listings, and deal data within the company CRM and sales tracking systems.
 </li>
 <li>
 Upload required documentation, manage electronic filing, and ensure consistent record-keeping across all sales.
 </li>
 <li>
 Support reporting by compiling sales data, performance metrics, and monthly transaction summaries for management review.
 </li>
 <li>
 Coordinate with finance to reconcile payments, commissions, and invoices.
 </li>
 </ul>
 
 
 
 
 
 Operational Support
 
 
 <ul>
 <li>
 Prepare internal approval forms, booking forms, and deal summary sheets for management sign-off.
 </li>
 <li>
 Maintain organised archives of property documents, contracts, and handover records.
 </li>
 <li>
 Support brokers with internal requests (document templates, approvals, verification, etc.) but not engage directly with clients.
 </li>
 <li>
 Coordinate with marketing for listing updates and removal once sales are completed.
 </li>
 </ul>
 
 
 
 
 
 
 Experience, Education, and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field.
 </li>
 <li>
 2&ndash;4 years&rsquo; experience in real estate sales administration or property transaction coordination in Dubai.
 </li>
 <li>
 Strong knowledge of DLD, RERA, Trakheesi, and Oqood procedures.
 </li>
 <li>
 Experience handling developer documentation and escrow account requirements.
 </li>
 <li>
 Proficiency in CRM systems and MS Office; experience with Yardi, Salesforce, or D365 preferred.
 </li>
 <li>
 Strong attention to detail, organisation, and ability to manage multiple concurrent transactions.
 </li>
 <li>
 Excellent written and verbal communication in English; Arabic is a plus.
 </li>
 </ul>
 
 
</div>

Sales Administrator - Real Estate

Confidential Company

Required Sales Administrator for a Real Estate Company RESPONSIBILITIES: • To meet targets specified by the owner (tasks related to property management) on a regular and consistent basis• Act as liaison officer between tenants and landlords regarding inquiries, concerns, and/or issues on managed properties• To address inquiries, concerns, and/or issues reported by tenants and landlords on managed properties and to provide solutions on time• Preparing Tenancy contracts, NOCs, EJARI registration and drafting other necessary contracts and documents.• Communicating on any notices or relevant issues to the tenants.• Coordinate with relevant offices (e.g., building management, DEWA, cooling provider companies) regarding required documents (e.g. NOCs), service charges settlement, tenant move-in and/or move-out settlement, and final bill settlement for managed properties• Manage and organize rental/Sale collection• Conduct property viewings, and negotiate deals.• Daily maintenance management• Coordinating with tenancy renewal coordinators for tenancy renewals• Arranging move-in inspections/move-out inspections• Security deposit settlements with tenants & landlord• Ensuring units are ready for the next tenant• Monthly & weekly reporting to the client and internal senior management• Investigating any building complaints and rental violations• Coordinate with the Office Administrator in sharing available & upcoming properties with other agents (property valuation report, rental price, chiller inclusion, etc.)

Sales Administrator ( Real Estate)

FRAMECAD

<div>
 
 FRAMECAD is seeking an experienced and Sales and Office Support Administrator to join our team.
 
 
 
 
 
 
 About Us
 
 
 
 FRAMECAD provides industry leading construction software and hardware solutions and services to a range of customers across the globe, and we have bold plans for future growth. We believe that our solutions have the potential to revolutionize construction and be better for the planet. Our ambition is to Make Building Better and we are determined to realize it.
 
 
 
 
 
 Our offer incorporates building systems, design and engineering methodology, design software, cloud business systems, manufacturing equipment, service, maintenance and parts, training support, and custom designed components that enable Modern Methods of Construction to deliver time and cost-efficient construction across a range of applications and sectors. We are the preferred solution to many industry leading companies around the world where our solutions can be found in residential, commercial, military and government sectors.
 
 
 
 
 
 
 About the role
 
 
 
 A core component of this ambition is our ability to assist our current and future clients, make our processes easy, keep our information up to date up to date and ensure our day to day operations in the office run smoothly. We want our clients to have a premium experience right from our first interaction with them, whether that is over the phone or in person when they walk in the door at reception.
 
 
 
 
 
 
 What you will be doing
 
 
 
 The Sales Administration Support personnel is key for us to achieve this. Responsible for; delivering excellent front-line/ office service, including answering and directing telephone inquiries, liaising with clients and ensuring effective liaison between visitors, clients and FRAMECAD employees. This position will be our key administrator assisting our office with core day to day duties, including using Salesforce, ServiceMax and SAP, assisting with the sales process, fulfilment support, JAFZA Portal management including licensing renewals, salary certifications, employee visa renewals, establishment card renewal, audit report submission, office lease renewal and company representative card renewal.
 
 
 
 
 
 
 
 
 
 What we are looking for
 
 
 
 This position requires a positive, logical approach with a willing, can do attitude. You will be comfortable liaising with various stakeholders. You will have an eye for detail, enjoy helping out with any task ,enjoy working in a friendly team.
 
 
 
 
 
 
 
 
 
 What you will bring:
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 The ability to work flexibly on several tasks at once
 </li>
 <li>
 The ability to build great working relationships quickly
 </li>
 <li>
 Excellent personal presentation
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong client service orientation
 </li>
 <li>
 Intermediate to advanced skills in using Microsoft Suite.
 </li>
 <li>
 Experience using CRM systems such as Salesforce
 </li>
 <li>
 Experience with ServiceMax
 </li>
 </ul>
 
 
 
 
 
 Location
 
 
 
 This position is based in Dubai in Jebel Ali Free Zone
 
 
 
 
 
 
 Interested?
 
 
 
 If this sounds like you, please apply.
 
 
 
 
 
 For more information about our business, our customers and and what we do, please follow these links below:
 
 
 
 
 
 
 Website
 
 
 
 https://www.framecad.com/
 
 
 
 
 
 
 Customer Testimonial - Frame Up Now
 
 
 
 https://blog.framecad.com/blog/frame-up-now-say-steel-will-replace-wood-in-the-next-15-years
 
 
 
 
 
 
 Speedhouse Group - UAE
 
 
 
 https://www.youtube.com/watch?v=479x7wzD2Ho&amp;list=PLBiB-nv82YoNDTm6m851gcZVQcuW9ZWtQ&amp;index=24
 
 
 
</div>

Sales and Office Support Administrator

Indigo Auto Group

<div>indiGO Auto Group is a globally recognized and award-winning company with an unparalleled dedication to outstanding customer care and operational excellence. indiGO Auto Group is an industry thought leader representing 27 timelessly modern franchised dealerships in eleven US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, Redwood City, CA, St. Louis, MO, San Francisco, CA, Sugar Land, TX, Fort Collins, CO, and most recently Little Rock, AR!
indiGO represents the very best in automotive brands: Aston Martin, Audi, Bentley, BMW, Ferrari, Jaguar, Lamborghini, Land Rover, McLaren, Porsche, Rolls-Royce, Rimac, and Volkswagen. We are always looking for bright, motivated, and energetic professionals to add to our world-class team. Each of our dealerships work as a team, and our team strives to be the best for our customers. indiGO is proud to represent the best in luxury automotive brands as well the best people &ndash; come and join us today!
What we are looking for:
indiGO Auto Group is seeking a full-time Sales Administrator to join our Ferrari Silicon Valley team. This is a great opportunity to work for an exciting company in a fast-paced environment.
This is what we offer:
<ul><li>Opportunity to work in a cohesive and supportive team environment</li>
<li>Comprehensive insurance plans - medical, dental, vision, life insurance, health savings account, and flexible savings account</li>
<li>401(k) plus match</li>
<li>Unlimited professional training opportunities</li>
<li>Paid vacation days, sick days, and holidays</li>
<li>Opportunity for advancement in a growing company</li>
<li>Brand new, state-of-the-art facilities and equipment</li>
</ul>
Here is what an ordinary day of work may look like:
<ul><li>Assist in preparing and submitting sales contracts to lenders, ensuring accuracy and compliance with all requirements.</li>
<li>Package and mail complete funding packets to lenders, ensuring all necessary documentation is included, and track delivery to confirm receipt.</li>
<li>Follow up with clients directly to ensure completeness of all documentation.</li>
<li>Act as the primary contact for lenders, addressing issues that arise during the financing process.</li>
<li>Ensure wires are received and the wire log updated.</li>
<li>Work with the DMV team to ensure all necessary documents are provided and processed quickly and accurately, expediting vehicle registrations.</li>
<li>Obtain out-of-state registrations from clients within a reasonable timeframe.</li>
<li>Maintain the CRM system, ensuring all client information is up to date and accurate.</li>
<li>Work with Sales and Aftersales teams to monitor and complete the monthly CSIA/CSIS checklist before the due date.</li>
<li>Assist Sales Manager In maintaining and updating the vehicle order bank.</li>
<li>Monitor and update the sales team with the progress of vehicles in production.</li>
<li>Submit vehicle invoices to the business office.</li>
<li>Support the Service Department by scheduling appointments and conducting follow-up calls after each service appointment.</li>
<li>Assist in Marketing activations when necessary.</li>
<li>Answer phones and direct clients to the appropriate departments, clearly communicating customer inquiries.</li>
<li>Meet and greet clients.</li>
<li>Responsible for updating the sales team of vehicle inventory and providing the business office with inventory invoices.</li>
<li>Directs visitors by maintaining employee and department directories.</li>
<li>Perform other duties as assigned by Management to support dealership operations</li>
</ul>
The opportunity is for you if you have:
<ul><li>Strong attention to detail.</li>
<li>Ability to think critically and are solutions-oriented.</li>
<li>Exceptional organizational skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to be insured to operate a motor vehicle.</li>
<li>Clear focus on delivering work of the highest quality</li>
<li>Willing to submit to a drug test and criminal background check</li>
<li>Maintain professional appearance and demeanor at all times</li>
<li>Self-motivated, punctual and diligent</li>
</ul>
Pay range for this role is: $25.00 &ndash; $30.00 per hour
This job description in no way implies that the duties listed here are the only ones the employee may be required to perform. The employee is expected to perform other tasks, duties, and training as dictated by their supervisors.
indiGO Auto Group is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, advancement, termination, layoff, transfer, leaves of absence, compensation and training.</div>

Ferrari Silicon Valley Sales Administrator

Exim Trade Data

ResponsibilitiesInteract with new customers through live chat, emails, WhatsApp and calls.Set up meetings with potential clients and listen to their wishes and concerns.Prepare and deliver appropriate presentations on products and services to the international and domestic customers.Conduct market research to identify selling possibilities and evaluate customer needs.Actively seek out new sales opportunities through cold calling, networking and social media.Negotiate/close deals and handle complaints or objectionsCollaborate with team members to achieve better results.Create frequent reviews and reports with sales and financial data.Gather feedback from customers or prospects and share with internal teams.Requirements and skillsProven experience as a Sales Executive or relevant role.Proficiency in English.Excellent knowledge of MS Office.Hands-on experience with CRM software is a plus.Thorough understanding of marketing and negotiating techniques.Fast learner and passion for sales.Job Type: FresherPay: &#8377;10,000.00 - &#8377;25,000.00 per monthWork Location: In person

Sales Office Job

Parfums de Marly

<div>
 
 
 Job title: Sales Administrator
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 About the role
 
 
 
 The Sales Administrator is responsible for managing day-to-day sales operations, coordinating with global partners, and ensuring smooth supply chain and warehouse processes. This role requires strong organizational skills, advanced proficiency in Microsoft Excel for data analysis and reporting, and hands-on experience with ERP systems, preferably SAP Business By Design. The Sales Administrator will play a vital role in supporting cross-functional teams and enhancing operational efficiency to help achieve overall business objectives.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Process and manage customer sales orders and invoices with accuracy and efficiency.
 </li>
 <li>
 Collaborate with Sales Teams and Managers to address customer requirements and resolve order-related issues.
 </li>
 <li>
 Coordinate with Global Distributors and Sales Partners to ensure seamless operations.
 </li>
 <li>
 Prepare purchase orders for in-house transactions.
 </li>
 <li>
 Work with Supply Chain and Production Teams in France to manage inventory planning and replenishment, and collaborate with the Head office, Warehouse Team for packing goods and preparation of shipments.
 </li>
 <li>
 Ensure smooth logistics and shipping coordination to meet global delivery timelines.
 </li>
 <li>
 Monitor and analyze stock levels, partnering with third-party logistics (3PL) providers to ensure inventory accuracy.
 </li>
 <li>
 Utilize SAP Business By Design or similar ERP systems for data management, reporting, and process optimization.
 </li>
 <li>
 Leverage advanced Microsoft Excel skills to analyze sales data, generate reports, and support decision-making.
 </li>
 <li>
 Collaborate with Marketing, Finance, and Product Teams to support seamless operational workflows.
 </li>
 </ul>
 
 
 
 
 
 
 Role - Specific Skills:
 
 
 
 <ul>
 <li>
 Ability to multitask and thrive in a fast-paced, dynamic environment.
 </li>
 <li>
 Excellent communication and interpersonal skills to work with global teams and partners.
 </li>
 <li>
 Strong organizational and problem-solving skills with attention to detail.
 </li>
 <li>
 Fluency in English, French is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 Desired Background and Experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain Management, or a related field.
 </li>
 <li>
 5+ years of experience in sales administration, order management, or supply chain coordination.
 </li>
 <li>
 Advanced proficiency in Microsoft Excel and Office 365.
 </li>
 <li>
 Proficiency in ERP systems, preferably SAP Business By Design.
 </li>
 <li>
 Experience working with international markets.
 </li>
 <li>
 Knowledge of logistics, inventory management, warehouse operations, and 3PL coordination is highly desirable.
 </li>
 </ul>
</div>

Sales Administrator

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