sales operations assistant

AmpleTrails

Job Title: Sales AssistantLocation: GurugramJob Overview:We are seeking a highly organized and proactive Sales Assistant to support our sales team and ensure smooth and efficient operations. The ideal candidate will be responsible for preparing quotations, sending proposals, managing purchase orders, preparing presentations, and following up with clients regarding payments and related activities. This is an excellent opportunity to gain hands-on experience in sales operations while contributing to the growth of the company.Key Responsibilities:<ul><li>Quotation Preparation:</li><li>Prepare accurate and timely quotations for clients based on product or service requirements.</li><li>Collaborate with the sales team to ensure quotations meet client specifications and budget constraints.</li><li>Proposal Preparation:</li><li>Assist in drafting and sending professional proposals to potential and existing clients.</li><li>Customize proposals as needed, ensuring clarity and alignment with client needs.</li><li>Purchase Order Management:</li><li>Receive and process purchase orders from clients, ensuring all details are correct.</li><li>Communicate with relevant departments (e.g., operations, logistics) to ensure timely fulfillment of orders.</li><li>Client Communication:</li><li>Proactively call and email clients for payment follow-ups in a polite and professional manner.</li><li>Maintain a detailed record of payment statuses and escalate overdue payments to management as required.</li><li>Presentation Preparation:</li><li>Prepare sales presentations using company templates or customized materials for client meetings.</li><li>Ensure presentations are visually appealing, clear, and in line with the company&rsquo;s branding and messaging.</li><li>Administrative Support:</li><li>Manage/Record client interactions, update records, and maintain a smooth workflow.</li><li>Assist in maintaining client files and documentation in an organized manner.</li><li>Team Collaboration:</li><li>Support the sales team by providing necessary information and materials for client meetings.</li><li>Work closely with other departments (such as accounting and logistics) to ensure smooth order and payment processing.</li><li>General Sales Support:</li><li>Assist with any ad-hoc administrative tasks as needed to support the sales process.</li><li>Stay updated on product knowledge to answer basic client inquiries and assist in sales efforts.</li><li>Skills &amp; Qualifications:</li><li>Proven experience in a sales support or administrative role, ideally in a sales environment.</li></ul>Education &amp; Experience:<ul><li>High school/ diploma or equivalent (Bachelor&rsquo;s degree in business, marketing, or a related field is a plus).</li><li>1-10 years of experience in sales assistance, customer service, or administrative support.</li></ul>Working Conditions:<ul><li>Full-time position</li><li>Monday to Saturday, 9 AM &ndash; 6:30 PM</li><li>Strong communication skills, both written and verbal.</li><li>Ability to prepare professional documents and presentations using software such as Microsoft Office (Excel, Word, PowerPoint) or similar.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficiency with CRM software and other sales-related tools is a plus</li><li>Ability to multitask and manage multiple priorities in a fast-paced environment.</li><li>Strong interpersonal skills and a customer-centric attitude.</li><li>Proactive, self-motivated, and a quick learner.</li></ul>*Job Types: Full-time, PermanentPay: &#8377;14,000.00 - &#8377;40,000.00 per monthWork Location: In person

Sales Assistant

Pavago

Job Title: Sales Assistant
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (aligned with sales team schedules and prospect time zones)
 
About the Role: 
Our client is seeking a Sales Assistant to provide administrative and operational support to sales teams. This role ensures that sales representatives and account executives are free to focus on closing deals while the Sales Assistant keeps the CRM accurate, meetings scheduled, and documents prepared. You’ll act as the organizational backbone of the sales function, maintaining smooth communication between prospects, sales reps, and internal teams.
 
Responsibilities:CRM Management: 
<ul>
<li>Enter, update, and maintain accurate lead, contact, and opportunity records in Salesforce, HubSpot, Zoho, or Pipedrive.</li>
<li>Monitor CRM data quality, correcting duplicates, missing fields, or outdated records.</li>
</ul>
Scheduling & Coordination: 
<ul>
<li>Schedule calls, demos, and follow-ups across time zones using Outlook, Google Calendar, or scheduling tools like Calendly.</li>
<li>Coordinate internal prep meetings and ensure sales reps have the right materials before calls.</li>
</ul>
Proposal & Document Support: 
<ul>
<li>Draft, format, and proofread sales proposals, quotes, and presentations.</li>
<li>Assist with RFP/RFI responses, ensuring templates are current and brand-compliant.</li>
<li>Use tools like Google Slides, PowerPoint, and Canva for visual deliverables.</li>
</ul>
Reporting & Metrics: 
<ul>
<li>Generate weekly and monthly reports from CRM: pipeline activity, conversion rates, and sales KPIs.</li>
<li>Maintain dashboards that give sales leadership visibility into performance.</li>
</ul>
Communication & Follow-Up: 
<ul>
<li>Draft and send follow-up emails after meetings, thank-you notes, and reminders to prospects.</li>
<li>Assist with inbound lead response by sending introductory emails and routing qualified leads to the appropriate rep.</li>
</ul>
Cross-Team Collaboration: 
<ul>
<li>Liaise with marketing for campaign leads, finance for contract approvals, and operations for order processing.</li>
<li>Track deliverables between departments to ensure a smooth customer journey.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Organized, detail-oriented, and proactive.</li>
<li>Strong communicator with excellent writing skills.</li>
<li>Comfortable managing multiple priorities in a fast-paced environment.</li>
<li>Collaborative, supporting both sales reps and leadership.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>1–2 years administrative, operations, or sales support experience.</li>
<li>Familiarity with at least one CRM (Salesforce, HubSpot, Zoho, Pipedrive).</li>
<li>Proficiency with Microsoft Office/Google Workspace.</li>
<li>Strong written communication and scheduling skills.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Experience creating proposals, decks, or sales collateral.</li>
<li>Familiarity with lead generation workflows or SDR/BDR support.</li>
<li>Industry exposure in B2B SaaS, professional services, or marketing agencies.</li>
<li>Basic data analysis skills for sales reports (Excel pivot tables, Google Data Studio).</li>
</ul>
What Does a Typical Day Look Like?
 A Sales Assistant’s day revolves around keeping the sales engine organized and moving forward. You will:
 <ul>
<li>Maintain CRM accuracy by updating opportunities, logging activity, and cleaning lead data.</li>
<li>Coordinate meetings and demos across calendars, ensuring reps have proposals, decks, and context in advance.</li>
<li>Prepare documents and presentations to support pitches, including quotes and RFP templates.</li>
<li>Generate reports so leadership can see pipeline health, conversion metrics, and activity summaries.</li>
<li>Follow up with prospects after meetings, keeping communication clear and professional.</li>
<li>Collaborate across teams to ensure leads are routed properly, contracts are processed, and the customer experience is seamless.</li>
</ul>
In essence: you ensure the sales team is organized, informed, and supported, so they can focus on building relationships and closing deals.
 
Key Metrics for Success (KPIs): 
<ul>
<li>CRM data accuracy (complete, current, no duplicates).</li>
<li>On-time scheduling and preparation of meetings.</li>
<li>Proposals and documents delivered error-free.</li>
<li>Weekly/monthly reports are consistently accurate and on schedule.</li>
<li>Positive feedback from the sales team on support effectiveness.</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., clean sample CRM data and draft a short proposal template)</li>
<li>Client Interview</li>
<li>Offer & Background Verification</li>
</ul>

Aegis Limited

<div>Assistant &ndash; Sales Operations
Location: Dubai
Age Limit: Up to 30 years
Kick-start your global trade career with Aegis Group &mdash; where learning meets opportunity.We&rsquo;re looking for a smart, detail-oriented, and proactive Assistant &ndash; Sales Operations to support our growing commodity trading business.
If you&rsquo;re driven by precision, numbers, and global business, this is an excellent opportunity to learn the end-to-end process of international trade &mdash; from contract execution and vessel coordination to documentation and client management.
Key Responsibilities<ul><li>Assist in preparing and issuing Sales Offers and Confirmations.</li></ul><ul><li>Support execution of trade contracts and ensure performance as per agreed terms.</li></ul><ul><li>Coordinate with sourcing and shipping teams on vessel schedules, laycans, and loading plans.</li></ul><ul><li>Track and update shipment progress, ensuring all documentation is in order.</li></ul><ul><li>Prepare and verify shipping documents &mdash; invoices, packing lists, certificates of origin, and bills of lading.</li></ul><ul><li>Assist in preparing documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms in line with UCP600 compliance.</li></ul><ul><li>Follow up with clients and banks to ensure timely payment realization.</li></ul><ul><li>Maintain the Outstanding Payments List (O/S) and internal operational trackers.</li></ul><ul><li>Support digital record keeping and collaborative workflows using G-Suite tools.</li></ul>
Requirements
Education:<ul><li>Graduate degree in Mathematics, Science, Finance, Business, or International Trade.</li></ul><ul><li>Specialization in International Business, Sales &amp; Marketing, or Commodity Trading preferred.Experience:</li></ul><ul><li>1&ndash;2 years of experience in sales operations, trade operations, or export-import.</li></ul><ul><li>Fresh graduates with strong analytical and learning aptitude are encouraged to apply.Technical Skills:</li></ul><ul><li>Proficient in Excel, Word, PowerPoint, and Google Workspace (Sheets, Docs, Drive).</li></ul><ul><li>Familiar with Slack, Notion, and Adobe Acrobat preferred.Language Skills:</li></ul><ul><li>Excellent written and spoken English.</li></ul><ul><li>Foreign language skills (Russian, Greek, or German) will be an advantage.Soft Skills:</li></ul><ul><li>Strong analytical and numerical ability.</li></ul><ul><li>Highly organized, detail-oriented, and reliable.</li></ul><ul><li>Strong communication and interpersonal skills.</li></ul><ul><li>Ability to multitask and work well under pressure.</li></ul>
Benefits
Compensation: Attractive and in line with experience and capability.
Growth Path: Learn, grow, and build a career in a global trading environment.</div>

Assistant - Sales Operations

Graniti Building Materials LLC

Graniti Building MaterialsA Sales Coordinator Assistant plays a crucial role in supporting the sales team and ensuring smooth operations within the sales department.The Sales Coordinator Assistant provides administrative support to the sales team, facilitating communication between departments and ensuring that sales processes run efficiently. This role involves coordinating sales activities, managing customer inquiries, and assisting in the preparation of sales reports and presentations.Key Responsibilities:Administrative Support: Assist the sales team with daily administrative tasks, and organizing sales documents such as sample/material submittals.Order Processing: Help and/or assist with the processing of sales orders, tracking orders from initiation to delivery, and ensuring accurate and timely fulfillment.Data Management: Maintain and update customer databases, sales records, and inventory management systems to ensure accuracy and availability of information.Sales Reporting: Assist in the preparation of sales reports and presentations, gathering data and analyzing sales trends to support decision-making.Coordination: Collaborate with other departments (e.g., finance, logistics) to ensure alignment and efficient execution of sales strategies.Qualifications:*Education: Bachelor&rsquo;s degree*Experience: Previous experience in a sales support or administrative role is a plus. Fresher in Dubai can apply.*Skills:a. Strong communication and interpersonal skills.b. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).c. Familiarity with CRM software and ERP is a plus and sales management tools.d. Strong organizational and multitasking abilities.e. Attention to detail and problem-solving skills.Working Conditions:a. Office environment with standard working hours.b. Occasional overtime may be required during peak sales periods or special projects.Salary:- Salary may vary based on experience, location, and company size. 3,500 &ndash; 4,000.00.Application Process:Interested candidates should submit their resume and a cover letter outlining their qualifications and interest in the position.Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthLanguage:<ul><li>TAGALOG (Required)</li></ul>

SALES CORDINATOR ASSISTANT

BLACK POWER GENERAL TRADING LLC

Sales &amp; Operations Assistant &ndash; Office Supplies &amp; StationeryCOMPANY: Black Power General Trading LLC LOCATION: Abu Dhabi, UAEABOUT US: Black Power General Trading LLC, established in 2004, is a leading distributor and stockist of IT and office supplies in the UAE and GCC. With 7 branches and two decades of market experience, we specialize in stationery, office products, printer consumables, and business essentials for corporate clients, schools, and retailers.JOB SUMMARY: We are looking for a Sales &amp; Operations Assistant to join our Abu Dhabi team. The ideal candidate will have experience in stationery, office supplies, or retail, with excellent communication skills and a proactive approach to customer service.KEY RESPONSIBILITIES:<ul><li>Handle retail and wholesale sales of stationery and office supplies.</li><li>Prepare and process quotations, invoices, and delivery notes.</li><li>Manage stock levels, product display, and inventory organization.</li><li>Coordinate customer orders, deliveries, and follow-ups.</li><li>Support admin and accounts teams in daily operations and reporting.</li><li>Maintain a clean, organized, and professional work environment.</li></ul>REQUIREMENTS:<ul><li>Minimum 3 year of UAE experience in stationery, office supplies, or retail.</li><li>Strong English communication skills; Tagalog is an advantage.</li><li>Good knowledge of MS Excel, Word, and POS systems.</li><li>Organized, customer-oriented, and reliable.</li><li>Available to join immediately or within short notice.</li></ul>BENEFITS:<ul><li>Competitive salary + accommodation allowance.</li><li>Company visa, medical insurance, and annual leave as per UAE Labour Law.</li><li>Long-term career growth in a reputed UAE trading company.</li><li>Friendly and supportive team environment.</li></ul>HOW TO APPLY: Apply directly through Indeed or email your CV to admin@officeshark.ae Use the subject line:Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthExperience:<ul><li>Office Supplies: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Sales and Operations

Genovation AI

Backoffice Sales Assistant (Junior Level)&nbsp;Location: Riyadh, Saudi ArabiaGender: MaleExperience: 0–2 yearsLanguages: Very good command of both Arabic and English (spoken and written)&nbsp;---&nbsp;About the Role&nbsp;We are looking for a Junior Backoffice Sales Assistant to support our sales and marketing teams. The role focuses on assisting with day-to-day operations, reporting, and coordination to ensure efficient execution of sales activities and high data accuracy. The ideal candidate is organized, detail-oriented, and eager to learn within a fast-paced environment.&nbsp;&nbsp;---&nbsp;Key Responsibilities&nbsp;Support sales representatives with order entry, tracking, and daily operational tasks.&nbsp;Follow up with customers and partners to maintain strong professional relationships.&nbsp;Conduct market research and summarize findings on products, services, and competitors.&nbsp;Identify and analyze competitors to support strategic decision-making.&nbsp;Coordinate with internal departments to assist the sales team as required.&nbsp;Respond promptly to customer inquiries via email and phone.&nbsp;Maintain and update customer and market information databases.&nbsp;Assist in the preparation of proposals, quotations, and tender submissions.&nbsp;Monitor online tender platforms and newspapers daily to identify new opportunities and share qualified leads with the sales team.&nbsp;Serve as the focal point for formal tendering and bidding processes.&nbsp;Track and manage partner NDAs, MOUs, and reseller agreements, ensuring timely renewals.&nbsp;Maintain records of customer contracts and notify management prior to expiration.&nbsp;Track sales activities, appointments, and complaints for management review.&nbsp;Conduct cold and warm calls to potential leads; schedule and follow up as needed.&nbsp;Maintain and update CRM data and prepare monthly reports.&nbsp;Support management with daily, weekly, and monthly action summaries.&nbsp;Perform other administrative and reporting duties as assigned.&nbsp;---&nbsp;Qualifications&nbsp;Education: Bachelor’s Degree in Business Administration, Computer Science, or a related field.&nbsp;Experience: 0–2 years (fresh graduates are welcome to apply).&nbsp;---&nbsp;Required Skills &amp; Competencies&nbsp;<ul><li>Strong analytical and reporting skills.</li><li>Excellent communication (Arabic and English).</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint).</li><li>Excellent organizational and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Customer-focused and team-oriented.</li><li>Ability to prioritize and complete tasks efficiently.</li><li>Knowledge of GPS technology is a plus.</li></ul>&nbsp;---&nbsp;Core Competencies&nbsp;<ul><li>Communication and Interpersonal Skills</li><li>Time Management</li><li>Planning and Organization</li><li>Personal Effectiveness and Credibility</li><li>Flexibility and Adaptability</li><li>Results Orientation</li><li>Innovation and Creativity</li><li>Team Collaboration</li></ul>

Backoffice Sales Assistant (Junior Level)

subdiviso

<div>
 We are hiring!
 
 Job Title:
 
 
 
 AI Outreach &amp; Operations Assistant (In-Person, 4 Hours Daily)
 
 
 
 📍
 
 Location:
 
 Rawalpindi / Islamabad (Home Office-Based Role)
 
 
 🕒
 
 Timings:
 
 2:00 PM &ndash; 6:00 PM (Monday&ndash;Saturday)
 
 
 💼
 
 Type:
 
 In-Person, Part-Time
 
 
 💰
 
 Stipend:
 
 PKR 25,000&ndash;35,000/month (Performance-based growth)
 
 
 About Us
 
 
 We&rsquo;re a Initial stage fast-moving startup working at the intersection of
 
 land planning, AI, and digital automation
 
 .
 
 
 Our core business revolves around
 
 site plans, subdivision layouts, and permit-ready drawings
 
 for US-based builders and developers &mdash; and we&rsquo;re now building
 
 AI-based outreach and automation systems
 
 to scale this.
 
 
 You&rsquo;ll be joining a creative founder-led environment &mdash; no corporate hierarchies, no HR noise &mdash; just focused, deep work and learning.
 
 
 The Role
 
 
 You&rsquo;ll work directly with the founder on:
 
 <ul>
 <li>
 Managing day-to-day coordination with international freelancers and clients.
 </li>
 <li>
 Assisting in documenting workflows, templates, and SOPs for repeatable projects.
 </li>
 <li>
 Learning and using
 
 AI tools
 
 (ChatGPT, Perplexity, Notion AI, Apollo,Make Ai, N8n etc.) for marketing and outreach.
 </li>
 <li>
 Supporting
 
 LinkedIn outreach and Google ads Campaings
 
 &mdash; messages, follow-ups, tracking responses.
 </li>
 <li>
 Preparing short posts, email replies, and reports using AI-assisted writing.
 </li>
 <li>
 Experimenting with automation tools (Zapier, Power BI dashboards, and more) for sales Tracking.
 </li>
 </ul>
 
 Basically, you&rsquo;ll be learning
 
 how a lean AI-driven B2B and DTC agency operates from the inside
 
 .
 
 
 You&rsquo;ll Be a Great Fit If You:
 
 <ul>
 <li>
 Are a
 
 fast learner
 
 with genuine curiosity about AI, automation, and business systems.
 </li>
 <li>
 Have strong written English and can communicate professionally.
 </li>
 <li>
 Are organized, proactive, and can manage small details without reminders.
 </li>
 <li>
 Want to
 
 build skills that go beyond your degree
 
 &mdash; in AI, digital outreach, and business operations.
 </li>
 <li>
 Can work from a quiet home office environment (on-site with the founder).
 </li>
 </ul>
 
 Tools You&rsquo;ll Learn Hands-On:
 
 
 🧠 ChatGPT / Perplexity (for research &amp; writing)
 
 
 📈 Power BI / Notion (for tracking systems)
 
 
 🤖 Zapier / Make Ai (automation setup)
 
 
 💬 LinkedIn Sales Navigator / Apollo (lead generation)
 
 
 🎨 Canva / Notion AI / ChatGPT Vision (content &amp; visuals)
 
 
 Growth Path
 
 
 After 3 months:
 
 <ul>
 <li>
 You&rsquo;ll start managing your own AI-based outreach campaigns.
 </li>
 <li>
 You&rsquo;ll assist in building internal dashboards and client pipelines.
 </li>
 <li>
 You&rsquo;ll be promoted to
 
 AI Outreach &amp; Systems Manager
 
 with higher pay and revenue-based bonuses.
 </li>
 </ul>
 
 How to Apply
 
 
 Send a short message explaining:
 
 <ol>
 <li>
 Why you&rsquo;re interested in AI &amp; outreach.
 </li>
 <li>
 What you&rsquo;ve learned recently using ChatGPT or any AI tool.
 </li>
 <li>
 When you can start.
 </li>
 </ol>
 
 
 
</div>

Sales and operations assitant (AI based)

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Sales and operations assitant (AI based)