sales operations associate

Bayut KSA - بيوت السعودية

<div>
 
 Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.
 
 
 
 The Sales Operations Associate supports the sales team by optimizing processes, analyzing data, and ensuring operational efficiency. This role is key to improving sales performance, maintaining accurate records, and aligning cross-functional teams to support revenue growth.
 
 
 
 
 
 In this role:
 
 
 <ul>
 <li>
 Maintain and update CRM systems to ensure accurate pipeline and sales reporting.&nbsp;&nbsp;
 </li>
 <li>
 Prepare sales performance reports, dashboards, and forecasts for management review.&nbsp;&nbsp;
 </li>
 <li>
 Support sales planning, target setting, and incentive tracking.&nbsp;&nbsp;
 </li>
 <li>
 Coordinate with finance, legal, and operations for smooth deal processing and compliance.&nbsp;&nbsp;
 </li>
 <li>
 &nbsp;Identify and implement process improvements to enhance sales efficiency.&nbsp;&nbsp;
 </li>
 <li>
 Assist in onboarding and training of new sales team members on tools and processes.&nbsp;&nbsp;
 </li>
 <li>
 &nbsp;Monitor and manage data quality, sales documentation, and contract accuracy
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Operations Management, Finance, or a related field
 </li>
 </ul>
 <ul>
 <li>
 2-4 years of relevant experience in sales operations, business operations, or a related analytical/support role
 </li>
 <li>
 Real estate operations (preferred)
 </li>
 <li>
 Prior experience working in post-sale execution or documentation-heavy roles is highly desirable
 </li>
 <li>
 Experience in KSA / GCC real estate environment is a strong advantage
 </li>
 <li>
 Strong understanding of transaction workflows
 </li>
 <li>
 Payment verification and documentation handling
 </li>
 <li>
 Ability to manage SPAs and complex documentation processes
 </li>
 <li>
 Reporting and dashboard preparation (Excel / CRM-based)
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 High-performing and fast-paced work environment
 </li>
 <li>
 Comprehensive Health Insurance
 </li>
 <li>
 Rewards and recognition
 </li>
 </ul>
 <ul>
 <li>
 Learning &amp; Development
 
 </li>
 </ul>
 
 Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 #KSABayut
 
</div>

Sales Operations Associate

Nestlé

<div>Sales Operations Associate
 
POSITION SNAPSHOT
Company: Nestl&eacute; Business Solutions 
 Location: Cairo, Egypt. 
 Department: Order to Cash 
Position Summary 
 
Joining Nestl&eacute; means you are joining the largest food and Beverage Company in the world. At our very core, we are a human environment &ndash; passionate people driven by the purpose of enhancing the quality of life and contributing to a healthier future.<div>
Accountable for end-to-end sales support and customer lifecycle management, ensuring accurate master data, timely customer setup, order maintenance, pricing, promotions, and distributor sell-out reporting to enable seamless sales operations. Acts as a key liaison between Sales, Finance, Analytics, and Order-to-Cash teams, delivering critical reports, ensuring compliance, and driving continuous process improvements and standardization across markets. 
 
 A Day in the Life 
 
<ul><li>Responsible of Customer Life Cycle activities though initiating of customer creation, modification and closure forms with the collaboration of Sales &amp; Customer Master data teams ensuring the accuracy and timeliness of creation to avoid losing sales.</li></ul></div> 
<ul><li>Collaborate directly with GBM &amp; Channel Managers to approve on Promotional Payments to customers on daily basis based on the agreement details ensuring compliance by collecting and validating all documentations.</li></ul> 
<ul><li>Responsible of collecting and validating Distributor Sellout Data, reporting the figures to Sales Analytics in Head Office.</li></ul> 
<ul><li>Responsible of maintaining master data for Azure / Manual / Hybris Orders.</li></ul> 
<ul><li>Responsible of creating the monthly price list report communicating it with Sales Team, Country Finance Manager and Sales Analytics.</li></ul> 
<ul><li>Responsible of creating the monthly listing memo including the monthly promotions and deals to Sales team in order to engage with the customers for Sales. (For some exceptional cases, data is communicated directly to customer)</li></ul> 
<ul><li>Continuous collaboration and follow-ups with Sales, Finance and E2E Order To Cash teams on day to day operations.</li></ul> 
<ul><li>Continuous improvement of Sales Support E2E Process by benchmarking with other centers, initiating new ideas and standardizing the operations across countries.
</li><li>Responsible for daily and ad-hoc reports/analysis to enable top management to monitor day-to-day sales operations</li></ul> 
<ul><li>Responsible for daily and ad-hoc reports/analysis to enable top management to monitor day-to-day sales operations</li></ul> 
<ul><li>Continuous improvement of Sales Support E2E Process by benchmarking with other centers, initiating new ideas and standardizing the operations across countries. 
</li></ul><div>AM I a GOOD FIT? 
 
<ul><li>Bachelor&rsquo;s degree in any Accounting / Finance / Business Administration
</li><li>Full proficiency in English</li><li>0-1 years in business operations and strong experience in receivables accounting</li><li>Responsible and high sense of ownership to be able to adapt to business urgency and fulfill market's needs</li><li>Advanced Excel Skills and Power BI is a plus
 </li><li>Stakeholder Management and Strong organizational and planning skills</li><li>Strong communication skills</li></ul></div></div>

SITA Switzerland Sarl

<div>Overview:
<h2 class="jobSectionHeader">WELCOME TO SITA</h2><div></div><div> 
At SITA, we keep airports moving, airlines flying smoothly, and borders open. Our technology and communication innovations power the success of the global air travel industry.</div><div></div><div> 
You'll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on delivering fresh solutions and cutting-edge tech to keep operations running like clockwork. We don't just move the world forward-we're proud to be recognized as a Great Place to Work&reg; by 79% of our employees and certified in most of our growing locations. Here, we feel empowered, supported, and inspired to grow.</div><div></div><div> 
Are you ready to love your job?</div><div></div><div> 
The adventure begins right here, with you, at SITA.</div> 
ABOUT THE ROLE &amp; TEAM: 
This role sits within the Sales and Account Management team and plays a critical role in supporting the commercial success of assigned accounts.
You will act as a commercial and operational enabler, ensuring strong coordination across Sales, Delivery, Finance, and Customer stakeholders. While the role does not carry a sales target, it is instrumental in ensuring that booked business is executed, invoiced, and converted into cash efficiently.
You are detail-oriented, proactive, and results-driven, with a strong ability to follow through, challenge when needed, and drive alignment across multiple stakeholders. 
WHAT YOU WILL DO: 
Commercial and Account Support<ul><li>
Support Account Managers in the execution of customer engagements, ensuring alignment between commercial commitments, contracts, and delivery.</li><li>
Act as a central coordination point between Sales, Delivery, Finance, and customer stakeholders.</li><li>
Ensure consistency between opportunity scope, signed contracts, and execution realities.</li></ul>
Revenue Assurance and Cash Collection (Core Focus)<ul><li>
Support end-to-end invoice lifecycle management, ensuring invoices are submitted in line with contractual terms, milestones, and purchase orders.</li><li>
Perform rigorous follow-up on invoice submission and customer acceptance.</li><li>
Engage proactively with customer departments including Finance, Procurement, Treasury, Accounts Payable, IT, and Contracts to facilitate timely payments.</li><li>
Conduct proactive and, where required, on-site follow-ups to accelerate payment cycles.</li><li>
Maintain a comprehensive tracking sheet for all assigned accounts (invoice status, payment timelines, aging, risks).</li><li>
Identify and escalate payment delays, disputes, and contractual misalignments.</li><li>
Provide weekly reporting to VP Commercial/Sales, highlighting status, risks, and mitigation actions.</li><li>
Ensure strong alignment between project delivery, invoicing readiness, and cash collection.</li></ul> 
Contract and Commercial Alignment<ul><li>
Support the Contract Manager and Sales team in contract preparation, review, and amendments.</li><li>
Ensure alignment with:</li><li><ul><li>
Local Saudi regulatory requirements</li><li>
Customer-specific practices</li><li>
SITA commercial and financial interests</li></ul></li><li>
Identify contractual gaps that may impact invoicing or payment cycles.</li><li>
Contribute to structuring agreements that optimize cash flow and reduce financial exposure.</li></ul> 
Coordination and Execution Support<ul><li>
Track key activities across accounts to ensure smooth execution of commitments.</li><li>
Coordinate internal stakeholders to ensure timely delivery, invoicing readiness, and issue resolution.</li><li>
Support change requests, purchasing follow-ups, and administrative coordination when required.</li></ul> 
Reporting &amp; Documentation<ul><li>
Produce accurate and timely reporting including account updates, risk logs, and collection tracking.</li><li>
Ensure high-quality documentation supporting internal governance and customer interactions.</li></ul> 
Research and Continuous Improvement<ul><li>
Analyze account and project data to identify improvement opportunities.</li><li>
Support initiatives to enhance commercial discipline, invoicing processes, and customer experience.</li></ul> 
KEY PERFORMANCE INDICATORS (KPIs) 
Success in this role will be measured through:<ul><li>
Cash Collection Performance</li><li><ul><li>
Improvement in collection timelines and reduction of overdue receivables</li><li>
Increased proportion of invoices collected within agreed payment terms</li></ul></li><li>
Revenue Realization Discipline</li><li><ul><li>
Strong alignment between delivery milestones, invoicing, and payment collection</li><li>
Reduction in invoice-to-cash cycle time</li></ul></li><li>
Invoicing Accuracy and Timeliness</li><li><ul><li>
High rate of &ldquo;right-first-time&rdquo; invoices with minimal disputes or rejections</li><li>
Timely invoice submission in line with contractual milestones</li></ul></li><li>
Tracking and Reporting Quality</li><li><ul><li>
Accurate, complete, and up-to-date tracking of all assigned accounts</li><li>
Consistent and insightful weekly reporting to VP Commercial/Sales</li></ul></li><li>
Stakeholder Engagement Effectiveness</li><li><ul><li>
Proactive follow-up leading to resolution of payment delays</li><li>
Effective coordination across internal teams and customer departments</li></ul></li><li>
Contractual and Commercial Alignment</li><li><ul><li>
Reduction of issues caused by misalignment between contracts, delivery, and invoicing</li><li>
Early identification and mitigation of commercial risks</li></ul></li></ul>
WHO YOU ARE:
<ul><li>Business or Administrative degree or equivalent experience</li><li>
Formal contract management/project management/negotiations training is a plus</li><li>
Experience supporting Sales, Account Management, Project/Program or Contract/bid environments</li><li>
Exposure to commercial operations, invoicing, or contract management is highly desirable</li><li>
Experience in IT, aviation, or complex B2B environments is a plus</li></ul> 
KNOWLEDGE and SKILLS 
Key Strengths<ul><li>
Strong follow-up and execution discipline</li><li>
Ability to navigate complex customer organizations</li><li>
High attention to detail with a results-oriented mindset</li><li>
Strong stakeholder coordination and communication skills</li><li>
Commercial awareness (contracts, invoicing, payment cycles)</li></ul>
Core Competencies<ul><li>
Stakeholder management</li><li>
Communication for impact</li><li>
Producing results</li><li>
Managing risk and escalation</li><li>
Cross-team collaboration</li><li>
Customer focus</li></ul> 

Qualifications:<div></div><h2 class="jobSectionHeader"> 
WHAT WE OFFER</h2><div></div><div> 
We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.</div><div></div><div> 
 Flex Week: Work from home up to 2 days/week (depending on your team's needs)</div><div></div><ul><li> 
Flex Day: Make your workday suit your life and plans.</li></ul><div></div><div> 
 Flex-Location: Take up to 30 days a year to work from any location in the world.</div><div></div><div> 
 Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.</div><div></div><div> 
 Professional Development: At SITA, we believe growth fuels innovation. Our learning ecosystem offers access to world-class platforms and programs designed to help you thrive. From LinkedIn Learning, Microsoft's Enterprise Skills Initiative, and Airport Council International -available to all employees-to specialized solutions like Pluralsight for technology upskilling, Harvard Business Publishing for people leadership, Stanford for strategic development and many others, we align learning opportunities with your Development Plan and our business priorities. Your development journey is supported every step of the way.</div><div></div><div> 
 Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.</div><div></div><div> 
SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.</div></div><div></div>

Sales Operations Associate (Arabic and English Language is a Must)

Aegis

<div>why aegis
<div></div>Our People: our greatest Strength and Asset. Passionate, Motivated, Ambitious. These are the qualities that we look for in individuals who strive to join our team. Our hands on training and development program helps our employees unleash their potential and contribute effectively to both company and individualistic growth.
 
 
We will encourage and empower our team members to take leadership roles and provide a transparent, expressive, flat and collaborative work environment.<div> 
</div>As we are steadily growing we are always looking for talent to complement our team; Graduate trainees and Experienced professionals are welcome to contact us any time irrespective of the open and announced position shown on this page.
<div><h2 class="jobSectionHeader">Associate International Sales Operations</h2>
<h3 class="jobSectionHeader">About the job</h3>
We are seeking a detail-oriented and proactive Associate Sales Operations Executive to support the post-sales operations for our commodity trading business. This role involves end-to-end contract execution, coordination with sourcing and shipping teams, and ensuring smooth documentation, banking, and client interactions related to shipments.
<h3 class="jobSectionHeader">Key Responsibilities</h3>
Prepare and issue post-sale Sales Offers and Confirmations to clients.
Coordinate contract execution and ensure timely performance as per agreed terms.
Liaise with sourcing teams and clients to monitor shipment schedules and readiness.
Coordinate with the vessel operations and shipping teams to align shipment schedules, vessel laycans, and loading plans.
Track and monitor shipment progress, update internal trackers, and maintain accurate shipment records.
Prepare and compile shipping documents such as invoices, packing lists, certificates of origin, bills of lading, and any custom-specific documents.
Issue NN documents and forward complete sets to clients within stipulated timelines.
Prepare documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms; ensure compliance with UCP600 and negotiate documents with banks accordingly.
Follow up with clients and banks to ensure timely payment realization.
Maintain and update the Outstanding Payments List (O/S list) and share regular updates with the team.
Assist in managing internal documentation and reporting workflows using Excel, G-suite, and collaborative tools.
Digital Record Keeping 
<h2 class="jobSectionHeader">Requirements</h2>
<h3 class="jobSectionHeader">Education:</h3>
Graduate in any discipline
Specialization in International Business, Commodity Trade, Sales and Marketing or related fields will be preferred.
<h3 class="jobSectionHeader">Experience:</h3>
1&ndash;3 years in a similar post-sales or trade operations role within a commodity trading, , or export-import company.
Freshers with a strong academic background and a flair to learn will also be considered.
<h3 class="jobSectionHeader">Technical Skills:</h3>
Advanced proficiency in Excel, Word, PowerPoint.
Comfortable using G-suite tools (Sheets, Docs, Drive, etc.).
Experience with Slack, Notion, Adobe Acrobat/Reader, and internal collaboration systems.
<h3 class="jobSectionHeader">Language Skills:</h3>
Good command of English (written and spoken) is essential.
Knowledge of an additional foreign language such as Russian, Greek, or German will be an added advantage.
<h3 class="jobSectionHeader">Soft Skills:</h3>
Strong organizational and time management skills.
Detail-oriented with a high level of accuracy.
Effective communicator &ndash; written and verbal.
Ability to multitask and work under tight timelines. 
<h2 class="jobSectionHeader">Benefits</h2>
<h3 class="jobSectionHeader">What We Offer</h3>
A dynamic and fast-paced work environment in a global commodity trading setup.
Hands-on exposure to full trade lifecycle and operations.
Career growth opportunities for the right candidate. 
<h3 class="jobSectionHeader">Desired Skills and Experience</h3>
Education: Graduate in any discipline Specialization in International Business, Commodity Trade, Sales and Marketing or related fields will be preferred. Experience: 1&ndash;3 years in a similar post-sales or trade operations role within a commodity trading, , or export-import company. Freshers with a strong academic background and a flair to learn will also be considered. Technical Skills: Advanced proficiency in Excel, Word, PowerPoint. Comfortable using G-suite tools (Sheets, Docs, Drive, etc.). Experience with Slack, Notion, Adobe Acrobat/Reader, and internal collaboration systems. Language Skills: Good command of English (written and spoken) is essential. Knowledge of an additional foreign language such as Russian, Greek, or German will be an added advantage. Soft Skills: Strong organizational and time management skills. Detail-oriented with a high level of accuracy. Effective communicator &ndash; written and verbal. Ability to multitask and work under tight timelines. 
Interested candidates, please send your CV to:
HR@weareaegis.com 
</div> 
 
 
 
<div>READY FOR A NEW CHALLENGE? GET IN TOUCH</div></div>

Associate International Sales Operations

WayFinder

<div>The Organization
What if K-12 education were designed to help all students develop lives of meaning and purpose? Wayfinder was founded at the Stanford d.school to answer this question. Our goal is to double our impact each year for the coming years. Our vision is to become the preeminent future-readiness curriculum company in the world &mdash; leading the global movement of purpose, meaning, and belonging-based education worldwide.
What We Value
You&rsquo;ll be joining a team of incredibly motivated and dedicated staff members committed to living our organization's values. We work collaboratively across teams, and we feel and act like a purpose-driven organization. To the best of our abilities, each person&rsquo;s role aligns with their own sense of purpose, which feeds into Wayfinder&rsquo;s larger sense of purpose.
Read this article about our workplace culture in Conscious Company.
We value equal access, inclusive community, and belonging, and these values are represented in our product, our team, and our school partners.
Product: We develop our learning tools using human-centered design principles. We work with grade-level experts to ensure our curriculum is developmentally appropriate and engaging at all levels. Every Wayfinder lesson is supported by relevant research, prototyped in classrooms, and vetted by teachers over rounds of feedback and iteration. We use Universal Design for Learning principles to give every student an equal opportunity to succeed.
Team: Our team is composed of people from all different backgrounds and walks of life. We intentionally recruit, hire, and work with people of all identities + experiences. We focus on belonging: being connected, accepted, and valued by the people around us.
School Partners: We intentionally target a wide array of educational partners, from traditional to non-traditional, that work with a range of students from different socioeconomic groups. We&rsquo;ve taught our curriculum in high-need schools in the Bronx, independent schools in Silicon Valley, and after-school programs in San Antonio.
The Role
Wayfinder is looking for a full-time Operations Associate to join our team! The ideal candidate will maintain keen attention to detail while operating in a fast-moving startup environment. The Operations Associate will contribute to Wayfinder financial operations, sales operations, and business operations efforts. Reporting to the Senior Operations Manager, the Operations Associate should be highly adaptable and able to make contributions across a wide range of projects.
This is an ideal role for someone interested in developing a broad skill set and wanting to get a front row seat to the behind-the-scenes operations of a fast-growing, venture-backed EdTech startup.
We strongly encourage people from traditionally underrepresented populations in tech - such as women, People of Color, People with Disabilities, and LGBTQ+ people, etc - to apply!
Responsibilities<ul><li>
Support Wayfinder&rsquo;s back-to-school fulfillment season by placing orders, tracking progress, and troubleshooting issues in close partnership with our printing/shipping vendor</li><li>
Support Accounts Payable by processing bill payments and coordinating approvals and coding so bills are paid on time and accurately recorded.</li><li>
Liaise with customers to ensure timely payment of invoices and support an effective Accounts Receivable (AR) system</li><li>
Monitor and triage multiple company email inboxes, responding to requests, routing messages to the right owners, and keeping communications organized and easy to find</li><li>
Contribute to maintaining an accurate and actionable CRM (Salesforce) by updating accounts, pulling reports, and conducting analyses, as needed</li><li>
Supported Wayfinder&rsquo;s sales tax process by requesting and managing exemption certificates, tracking state-by-state requirements, supporting state registrations, and helping maintain ongoing compliance.</li><li>
Work cross-departmentally to strategize and develop improvements and processes that contribute to the operational success of Wayfinder</li><li>
Supported Business Operations by maintaining accurate company records and documentation (e.g., W-9s, insurance, corporate details), and providing information to customers and sales reps as needed.</li><li>
Provide day-to-day tech support and reinforced company tech compliance (access, tools, and basic troubleshooting)</li><li>
Support People Operations with Onboarding &amp; Offboarding of Employees, Contractors, and other strategic partners</li></ul> 

Requirements 
Qualifications<ul><li>
Business or Finance bachelor&rsquo;s degree, or 2-3 years of relevant experience in an Operations/Admin role preferred</li><li>
Highly proficient in the Google Suite (Gmail, Docs, Slides, Sheets)</li><li>
Strong organizational and analytical skills&mdash;great at catching the small details that really matter</li><li>
Strong written and verbal communication skills and work ethic</li><li>
Ability to work independently and as a team player</li><li>
Self-starter who can learn new tools and processes independently &ndash; ready to dive in and figure it out</li><li>
Tech savvy &mdash;you don&rsquo;t need to know it all, but you can learn quickly and then teach/help someone else.</li><li>
Craves context, excited by being an expert, wants to understand all aspects of what they are doing, and doesn&rsquo;t leave questions unanswered</li></ul>
Bonus Qualifications<ul><li>
Experience working in Salesforce</li><li>
Experience working in Maxio and QuickBooks</li><li>
Experience working in K12 Education</li><li>
Passion for purpose driven work</li><li>
A background in Finance, Operations, Executive Assisting, or similar roles</li></ul> 

Benefits 
 
Compensation &amp; Benefits
Compensation - Salary range of $55,000-$70,000 commensurate with experience and location.
Benefits: We offer a competitive package that is based on location and experience. We also offer the following benefits:<ul><li>
Stock: Ownership in a fast-growing venture-backed company.</li><li>
401k: We care about your ability to save for your future.</li><li>
Family Focus: Parental leave and flexibility for families.</li><li>
Time Off: Flexible vacation policy to encourage people to get out and see the world.</li><li>
Healthcare: Medical, dental, and vision policies.</li><li>
Goodies: Whatever hardware and software you need to get the job done.</li><li>
Team Fun: Regularly scheduled events, annual retreat, and celebrations.</li><li>
Learning: Learning &amp; Development Opportunities to grow your skills and career.</li><li>
Great team: Working with fun, hard-working, kind people committed to making a difference!</li><li>
Flexible culture: We are results-focused. We don&rsquo;t work at the office every day.</li><li>
And much more! Lots of other perks make this company an incredible place to work.</li></ul>
Location
Remote work. Wayfinders&rsquo; regular operating hours are Monday-Friday, 8:00 a.m. to 5:00 p.m. The daily work schedule may vary depending on the crew in which you are working.
Next Steps, If Interested
If you are interested, please fill out the Application Form on Workable. Applications will close at 9AM PST on Friday, March 27th.
EEO Statement
At Wayfinder, we don&rsquo;t just accept differences &mdash; we celebrate them, we support them, and we thrive on them for the benefit of our employees, our products, and our community. Wayfinder is proud to be an equal opportunity workplace.
Pay Transparency
Wayfinder compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Wayfinder&rsquo;s total compensation package. Additionally, Wayfinder provides a variety of benefits to employees, including health insurance coverage, a monthly stipend, office buildout stipend, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation.
Reasonable Accommodations
Wayfinder is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact HR at peopleoperations@withwayfinder.com.
Additional Notice
Please note that this job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.</div>

Operations Associate

Biopeptek Pharmaceuticals LLC

<div>
 
 Summary of company:
 
 Valley Forge Pharma is a leading Contract Development and Manufacturing Organization (CDMO) specializing in peptide therapeutics. We offer comprehensive peptide services, from early development to commercialization, maintaining the highest standards of quality and compliance.
 
 
 
 Title:
 
 Business Development Associate (bilingual Mandarin/English)
 
 
 
 Department:
 
 BD
 
 
 
 Report to (title):
 
 VP, BD
 
 
 
 Location:
 
 Malvern, PA, USA
 
 
 
 Supervisory Responsibility:
 
 No
 
 
 
 FLSA Status:
 
 Exempt
 
 
 
 Position Type:
 
 Full Time
 
 
 
 Travel Required:
 
 2 times per year
 
 
 
 Expected Hours of Work:
 
 40 hours a week; M-F 9-5 in office in Malvern, PA, USA (with the occasional 2-3 nights per week of less than 1 hour communication with China, in exchange, you have flexibility during the day so you should not be working more than 40 hour weeks in total)
 
 
 
 Description
 
 
 
 
 Sales Support &amp; Order Handling
 
 
 
 <ul>
 <li>
 Serve as a key point of contact for customer communications (orders, product inquiries) and ensure timely follow-up
 </li>
 <li>
 Prepare and manage accurate, on-time quotations
 </li>
 <li>
 Coordinate order fulfillment with cross-functional teams (Sales, Production, QC/QA, Logistics, Finance) to meet quality and delivery targets
 </li>
 <li>
 Supervise domestic and international shipments, including package clearance and customs documentation
 </li>
 <li>
 Resolve product or delivery issues by coordinating with internal teams and communicating clear corrective actions to customers
 </li>
 <li>
 Maintain accurate CRM records and prepare regular sales/operational reports
 </li>
 <li>
 Assist with operational tasks such as laboratory sample coordination, testing support, and process optimization initiatives
 </li>
 <li>
 Provide warehouse operations support (e.g., inventory reconciliation)
 </li>
 <li>
 Support trade show activities with pre-show planning and post-event lead follow-up
 
 
 </li>
 </ul>
 
 Cross-Border Operations &amp; Coordination
 
 
 
 <ul>
 <li>
 Act as liaison between U.S. and China teams to ensure smooth communication and alignment on priorities
 </li>
 <li>
 Coordinate cross-team workflows to prevent delays in inventory updates and order processing
 </li>
 <li>
 Communicate new product availability and pricing (cost, MOQs, lead times)
 </li>
 <li>
 Obtain required documentation to support customer, regulatory, and audit needs
 </li>
 <li>
 Coordinate technical inquiries (methods, specifications, stability) between clients and the manufacturing team
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications Requirements
 
 
 
 <ul>
 <li>
 Proficiency in Mandarin
 </li>
 <li>
 Bachelor's degree
 
 
 </li>
 </ul>
 
 Education, License, Certification, Or Preferred Qualifications
 
 
 
 <ul>
 <li>
 Preferred Experience: Familiarity with technical documentation such as COAs, SDSs, and GMP compliance requirements
 </li>
 <li>
 Preferred Experience: Understanding of global shipping processes and regulatory documentation
 </li>
 <li>
 Preferred Education: Bachelors; Chemistry knowledge is a plus not a requirement
 </li>
 <li>
 Preferred Years of Work: 0-3 years of experience in business development, sales operations, or account management (B2B experience preferred)
 </li>
 <li>
 Strong communication and negotiation skills, both written and verbal
 </li>
 <li>
 Analytical mindset and ability to manage multiple projects simultaneously
 </li>
 <li>
 Detail-oriented, self-motivated, and able to thrive in a fast-paced environment
 
 
 </li>
 </ul>
 
 Tools and Technology Used
 
 
 
 <ul>
 <li>
 Microsoft Office 365 (Word, Excel, PowerPoint, Teams, Outlook...)
 </li>
 <li>
 CRM software experience a plus
 
 
 </li>
 </ul>
 
 Work Environment &amp; Mental And Physical Requirements
 
 
 
 <ul>
 <li>
 Ability to remain in a stationary position; move; operate and use required equipment; and reach items
 </li>
 <li>
 Ability to move/transport up to 30 lbs., and up to 50 lbs. occasionally
 </li>
 <li>
 Ability to communicate, converse with others, and exchange information
 
 
 </li>
 </ul>
 
 EEO Disclaimer
 
 
 
 VFP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic protected by federal, state, or local laws. If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment requirements, or otherwise participating in the employee selection process, please direct your inquiries to the HR Department by calling the VFP main line at 610-643-4881.
 
 
 Applicants have rights under Federal Employment Laws:
 
 
 <ul>
 <li>
 EEO is the law poster: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf
 </li>
 <li>
 Employee Polygraph Protection Act poster : https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 </li>
 </ul>
 
 Other Disclaimers
 
 
 
 Please note this description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. It is subject to change at any time.
 
 
 This job description does not constitute an implied or express contract for employment and does not guarantee employment. Employment is at-will.
 
 
 VFP does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company or to this posting without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific.
 
 
 
 Benefits
 
 
 
 For employees:
 
 
 <ul>
 <li>
 100% employer-paid MEDICAL HMO
 </li>
 <li>
 MEDICAL PPO
 </li>
 <li>
 DENTAL PPO
 </li>
 <li>
 VISION
 </li>
 <li>
 100% employer-paid Basic Life/AD&amp;D + ST Disability
 </li>
 <li>
 4% 401K Match (Immediately vested Safe Harbor)
 </li>
 <li>
 FSA
 
 
 </li>
 </ul>
 PTO: 15 days total (vacation/personal days) + 5 sick days + holidays
 
 
 (the 13 vacation days accrue + earn more days when you hit milestone years)
</div>

Entry Level Associate (Mandarin/English)(Science Edu)(Sponsorship available)

ariika

<div>
 ariika is looking for a proactive and highly organized
 
 Sales Operations Coordinator
 
 to bridge the gap between our sales team, our warehouse, and our customers. You will be ensuring that quotations are accurate, clients are kept in the loop, and every product leaves our facility meeting our high-quality standards.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Sales Support: Coordinate daily operations by scheduling client appointments and managing meeting calendars for the sales team.
 </li>
 <li>
 Documentation: Maintain and update tracking sheets and CRM records with 100% accuracy.
 </li>
 <li>
 Client Relations: Prepare professional quotations and proactively follow up on client inquiries and order statuses to ensure a seamless customer journey.
 </li>
 <li>
 Quality Assurance: Conduct physical quality checks on items in storage before they are dispatched for delivery to ensure brand standards.
 </li>
 <li>
 Cross-Functional Coordination: Liaise between the sales, warehouse, and delivery departments to resolve any issues and ensure timely fulfillment.
 
 
 </li>
 </ul>
 
 Requirements &amp; Qualifications
 
 
 
 <ul>
 <li>
 Experience: 0&ndash;3 years in a sales support, coordination, or administrative role.
 </li>
 <li>
 Language: Strong written and verbal communication skills in English.
 </li>
 <li>
 Organizational Skills: Exceptional attention to detail and the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Soft Skills: A proactive "get-it-done" attitude, punctuality, and the ability to work effectively within a fast-paced team.
 </li>
 <li>
 Reliability: Strong time-management skills with a focus on meeting deadlines.
 </li>
 </ul>
</div>

Sales Operations Coordinator

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