sales operations coordinator

Connections for Business

<p><b>Position Overview</b></p><p>We are a growing managed IT services company looking for a detail-oriented, technically capable Marketing Operations Coordinator to help organize and execute our marketing and outbound sales efforts.</p><p>This is not a creative marketing role. The position is best suited for someone who enjoys working inside business systems, maintaining accurate information, coordinating campaigns, following processes, and making sure work moves forward.</p><p>The Marketing Operations Coordinator will serve as our primary HubSpot administrator and work closely with our Sales Development Representative, leadership team, and outsourced marketing agency.</p><p>Direct HubSpot experience is helpful, but it is not required. We are willing to provide HubSpot training for someone who demonstrates strong technical aptitude, attention to detail, and experience learning similar business platforms.</p><p><b>Primary Responsibilities</b></p><p><b>HubSpot Administration</b></p><ul><li>Serve as the primary administrator for our HubSpot platform.</li><li>Maintain contact, company, and prospect records.</li><li>Create and manage lists, campaigns, workflows, sequences, and related marketing assets.</li><li>Monitor data quality and help keep the CRM organized and accurate.</li><li>Import, update, segment, and manage prospect data.</li><li>Help document and improve how the company uses HubSpot.</li><li>Complete HubSpot training and certifications as needed.</li></ul><p><b>Outbound Campaign Coordination</b></p><ul><li>Work closely with our Sales Development Representative to keep outbound campaigns running.</li><li>Build and maintain prospect lists using online research tools, databases, and other available sources.</li><li>Add qualified contacts and companies to the sales pipeline.</li><li>Set up, monitor, and report on outbound campaigns and sequences.</li><li>Track campaign activity and identify missing information, stalled efforts, or follow-up needs.</li><li>Coordinate campaign schedules, prospect lists, messaging, and supporting materials.</li></ul><p><b>Direct Mail Coordination</b></p><ul><li>Coordinate the creation and distribution of postcards, mailers, and other direct-mail materials.</li><li>Prepare and verify mailing lists.</li><li>Work with vendors or internal resources to ensure materials are produced and mailed on schedule.</li><li>Connect direct-mail efforts with the appropriate HubSpot campaigns and outbound activities.</li><li>Track campaign completion and responses when possible.</li></ul><p><b>Marketing Coordination</b></p><ul><li>Coordinate the company&rsquo;s day-to-day marketing activities.</li><li>Participate in meetings with our outsourced marketing agency.</li><li>Track action items, deadlines, deliverables, and campaign progress.</li><li>Help ensure internal and external marketing efforts remain aligned.</li><li>Assist with future initiatives involving inbound marketing, LinkedIn, Facebook, email marketing, and other channels as the role develops.</li><li>Maintain marketing calendars, documentation, and reporting.</li></ul><p><b>What We Are Looking For</b></p><p>The most important requirement for this role is the ability to learn and confidently work inside technology platforms.</p><p>You do not need to be a HubSpot expert on your first day. You do need to be comfortable learning new software, troubleshooting basic issues, organizing information, and following multi-step processes without becoming overwhelmed.</p><p><b>The right person will likely be:</b></p><ul><li>Technically literate and comfortable learning new systems.</li><li>Highly organized and attentive to detail.</li><li>Reliable about completing recurring administrative work.</li><li>Comfortable working with data, lists, records, and campaign processes.</li><li>Able to manage multiple small projects and deadlines.</li><li>Willing to ask questions, document processes, and solve problems.</li><li>Comfortable working with sales, leadership, vendors, and an outside agency.</li><li>Interested in marketing operations rather than primarily creative work.</li><li>Able to work independently while keeping others informed.</li></ul><p><b>Helpful Experience</b></p><p>Experience with HubSpot is a plus, but experience with other business platforms may be equally relevant, including:</p><ul><li>Salesforce</li><li>GoHighLevel</li><li>Monday.com</li><li>Asana</li><li>Other CRM, marketing automation, project management, or email campaign platforms</li></ul><p>Candidates with backgrounds in coordination, dispatching, sales administration, project administration, CRM administration, or similar operational roles may also be a strong fit.</p><p><b>Work Environment</b></p><p>This is a primarily in-office position. Team coordination, campaign execution, training, and communication are important parts of the role, so we are not considering fully remote candidates.</p><p>The employee may work from home up to one day per week after becoming established in the position and demonstrating the ability to manage the role independently.</p><p>Candidates must be available to work at least 32 hours in office per week.</p><p><b>What Success Looks Like</b></p><p>During the first several months, success in this role will mean:</p><ul><li>Becoming comfortable working in HubSpot.</li><li>Keeping CRM and prospect information accurate and organized.</li><li>Ensuring outbound campaigns are consistently prepared and monitored.</li><li>Providing the SDR with the contacts, lists, and campaign support needed to maintain activity.</li><li>Coordinating direct-mail campaigns from list preparation through delivery.</li><li>Keeping marketing projects, vendors, and agency commitments organized.</li><li>Creating dependable processes that allow the company&rsquo;s core marketing efforts to run consistently.</li></ul><p><b>Why This Role Matters</b></p><p>Our immediate marketing priorities are straightforward:</p><ul><li>Maintain and improve HubSpot.</li><li>Keep our outbound sales and direct-mail efforts organized and running.</li></ul><p>This role will create the operational foundation for those efforts. As that foundation becomes established, the position may expand into additional inbound, social media, content, and campaign coordination responsibilities.</p><p>Pay: $42,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Marketing Coordinator

Ferrero

<p></p><div><div><div><div>Sales</div>
<div>Job ID:
<div>77088</div>
</div></div><div><div>Dubai, DU, AE (Hybrid)</div>
<div><div>Permanent</div></div></div></div></div><div></div>
<br><div><div><div><p>About the Role:</p>
</div><div><p>As the Sales Coordinator / Administrator, you will support the team in a variety of administrative and coordination activities that help ensure the smooth day-to-day running of Sales operations. This role offers an excellent opportunity to gain exposure to commercial processes, claims administration, trade spend management, customer and vendor master data, reporting, and business systems.</p>
</div></div><div><div><p>Main Responsibilities:</p>
</div><div><p>In this role, you will assist with the collection, organization, scanning, uploading, and archiving of customer claims, contracts, invoices, credit notes, proposal letters, vendor forms, and other supporting documentation. You will support claims administration activities by tracking deductions, updating claim statuses, and following up on pending actions to help ensure timely resolution.</p>
<p>
You will be responsible for maintaining operational trackers and supporting the accuracy of customers, vendor, claims, and trade spend data. This role will also involve assisting with customer and vendor creation requests by ensuring all required documents are complete and accurately recorded.</p>
<p>
Working closely with Sales, Finance, customers, and vendors, you will contribute to maintaining accurate records, supporting operational processes, and following up on documentation requirements, approvals, and outstanding requests. You will also help coordinate document approvals, manage documentation through company systems such as Docusign, and support Goods Receipt Voucher (GRV) processing activities.</p>
<p>
In addition, you will support reporting and data consolidation activities, maintain organized filing systems, and contribute to audit and compliance requirements. Through these activities, you will gain valuable experience in commercial operations, business processes, and stakeholder management.</p>
</div></div><div><div><p>About You:</p>
</div><div><p>We are looking for a motivated individual who enjoys working with data, documentation, and administrative processes. You have strong organizational skills, good attention to detail, and the ability to manage multiple tasks in a structured manner. You are comfortable communicating with different stakeholders and following up to ensure actions are completed on time.</p>
<p>
Basic knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook, is required. Exposure to SAP or other ERP systems would be an advantage but is not essential, as training and support will be provided.</p>
<p>
Most importantly, you are proactive, willing to learn, and excited about developing your skills within a fast-paced commercial environment. If you are organized, detail-oriented, and eager to learn, we would love to hear from you!<br>
<br>
#LI-DNI</p></div></div><p></p><div><div><br>
</div></div><div><div><p>About Ferrero:</p>
</div><div><p>Ferrero began its journey in the small town of <b>Alba in Piedmont, Italy, in 1946.</b> Today, it is one of the world&rsquo;s largest sweet-packaged food companies, with many <b>iconic brands</b> sold in countries all over the world. Find out more about Ferrero at ferrero.com.</p>
</div></div><div><div><p>DE&amp;I at Ferrero:</p>
</div><div><p>Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding.<br>
Find out more here.</p></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>Our Application Process</b></h2><div><div><p>
We&rsquo;re constantly looking for talented individuals who are ready to be part of our dynamic and growing organization. Ferrero is a company with a global presence and family values. Join us!</p></div></div><div><div><div><div><div><h5 class="jobSectionHeader"><b>
1. Apply</b></h5><p>
Complete your online application, upload your CV and include brief cover letter to help us understand your experience and interests</p></div></div></div><div><div><div><h5 class="jobSectionHeader"><b>
2. Assess</b></h5><p>
Our HR team will arrange a phone or video interview if we feel your qualifications are a good match for the job</p></div></div></div><div><div><div><h5 class="jobSectionHeader"><b>
3. Interview</b></h5><p>
If the first interview goes well, you&rsquo;ll be invited to speak with a Ferrero manager to assess your competencies, technical aptitude and fit within our dynamic organization</p></div></div></div></div></div></div><div></div>

Admin Sales Coordinator - UAE National

Habitat for Humanity of Greater Nashville

<div>
 <strong>
  JOB SUMMARY:
  <br/>
  <br/>
 </strong>
 Overseeing the day-to-day retail operations in the Warehouse of Habitat&rsquo;s ReStore in Davidson County. Responsible for the management, effective planning and implementation of all store processes including but not limited to warehouse storage and pricing processes, control expenses and target net profits. Ensure a safe working environment while providing for the protection of company assets and team. Must conduct all activities in accordance with Habitat principles
 <br/>
 <br/>
 <strong>
  KEY RESPONSIBILITY AREAS:
  <br/>
  <br/>
 </strong>
 Ensuring that all procedures for receiving and shipping are followed correctly
 <br/>
 <br/>
 Manage receiving and inventory of all incoming materials physically in warehouse and outside perimeter
 <br/>
 <br/>
 Record daily deliveries and shipments to reconcile inventory
 <br/>
 <br/>
 Manage warehouse sales associates, monitoring work and ensuring the safe use of warehouse equipment, including forklift certifications
 <br/>
 <br/>
 Set warehouse and team goals in collaboration with ReStore Manager
 <br/>
 <br/>
 Monitor workplace performance and lead training initiatives to improve employee safety, retention and meet weekly/annual sales/stock goals for warehouse sales associates
 <br/>
 <br/>
 Communicate with Showroom Manager and Receiving team to ensure products are priced and placed and cleaned in a consistent and timely manner before moved to the showroom
 <br/>
 <br/>
 Maintain warehouse organization, stock rotation, and cleanliness
 <br/>
 <br/>
 Ensure current Warehouse volunteer project needs are communicated to volunteer coordinator in advance
 <br/>
 <br/>
 Work with ReStore Manager and Showroom Manager to establish pricing guidelines and training for all staff assigned to warehouse
 <br/>
 <br/>
 Work closely with Donation Coordinator and Director of Deconstruction to plan for all incoming donations and deconstructions
 <br/>
 <br/>
 Support Receiving Lead for daily operations of drop-offs and pick-ups.
 <br/>
 <br/>
 Complete daily recap with ReStore Manager, Showroom Manager, Volunteer Coordinator and ReStore Administrator
 <br/>
 <br/>
 Monitor designated staff&rsquo;s punctuality and attendance, and work with the ReStore Manager on coaching and counseling the staff if necessary.
 <br/>
 <br/>
 Overseeing volunteers assigned to the warehouse.
 <br/>
 <br/>
 Other duties as assigned by management.
 <br/>
 <br/>
 <strong>
  ESSENTIAL FUNCTIONS OF THE JOB:
  <br/>
  <br/>
 </strong>
 Overall management responsibility for the Warehouse
 <br/>
 <br/>
 Key participant in agency planning activities related to growth of ReStore operations.
 <br/>
 <br/>
 Must have the ability to effectively and patiently communicate with others
 <br/>
 <br/>
 Must have a valid State of Tennessee driver&rsquo;s license and the ability to operate a motor vehicle of a size up to and including trucks with a box/bed length up to 26 feet in length.
 <br/>
 <br/>
 Regular and reliable attendance required.
 <br/>
 <br/>
 Available to volunteer at build site during the year.
 <br/>
 <br/>
 <strong>
  QUALIFICATIONS:
  <br/>
  <br/>
 </strong>
 Degree or combination of education and equivalent retail experience required.
 <br/>
 <br/>
 Minimum 4 years&rsquo; experience in retail industry, profit center management, and showroom and warehouse operations required.
 <br/>
 <br/>
 Commitment to Habitat&rsquo;s housing ministry goals and mission.
 <br/>
 <br/>
 Aligns motives, values and beliefs with Habitat values..
 <br/>
 <br/>
 Fosters cooperation and collaboration.
 <br/>
 <br/>
 A valid drivers License and a clean driving record for insurance purposes
 <br/>
 <br/>
 Interacts with staff tactfully yet directly and maintains an open forum of exchange.
 <br/>
 <br/>
 Must have the ability and desire to work respectfully with people of all cultures, languages, national origins, races, ethnic backgrounds, religions, classes, immigration statuses, sexual orientations, gender identity and expressions, ages, mental or physical abilities, and other diversity factors. Must conduct all activities in accordance with Habitat principles.
 <br/>
 <br/>
 <strong>
  TIME REQUIRMENTS:
  <br/>
  <br/>
 </strong>
 40+ hours per week (exempt); ReStore operating hours are Tuesday - Saturday, 9:00 am - 5:00 pm.
</div>


Warehouse Manager

Capitol Coffee

<div><h3 class="jobSectionHeader"><b>Position Summary</b></h3><p>
The Purchasing Coordinator is responsible for purchasing products from approved vendors to support Capitol Coffee's multiple warehouse locations. This position ensures adequate inventory levels while minimizing excess inventory and stock-outs. The coordinator works closely with sales, warehouse managers, manufacturers, and suppliers to maintain product availability and maximize inventory turns.</p><p>
This position will be based in <b>Charlotte, North Carolina</b>, and will support purchasing activities across Capitol Coffee's distribution network.</p><h2 class="jobSectionHeader"><b>
Primary Responsibilities</b></h2><h3 class="jobSectionHeader"><b>
Purchasing</b></h3><ul><li>
Create and issue daily purchase orders to manufacturers and distributors.</li><li>
Monitor inventory levels and replenish stock based on demand forecasts.</li><li>
Ensure all purchase orders are accurate regarding:<ul><li>
Quantity</li><li>
Pricing</li><li>
Freight terms</li><li>
Delivery dates</li></ul></li><li>
Expedite critical orders when necessary.</li><li>
Resolve vendor shortages and backorders.</li></ul><h3 class="jobSectionHeader"><b>
Vendor Management</b></h3><ul><li>
Communicate daily with suppliers.</li><li>
Resolve pricing discrepancies.</li><li>
Verify vendor confirmations.</li><li>
Track vendor lead times.</li><li>
Monitor fill rates.</li><li>
Coordinate product substitutions when necessary.</li></ul><h3 class="jobSectionHeader"><b>
Reporting</b></h3><ul><li>
Review purchasing reports.</li><li>
Track inventory turns.</li><li>
Monitor vendor performance.</li><li>
Prepare shortage reports.</li><li>
Maintain purchasing records.</li></ul><h3 class="jobSectionHeader"><b>
Internal Communication</b></h3><ul><li>
Work closely with:<ul><li>
Operations</li><li>
Warehouse Managers</li><li>
Sales</li><li>
Customer Service</li><li>
Accounting</li></ul></li></ul><h3 class="jobSectionHeader"><b>
Continuous Improvement</b></h3><ul><li>
Recommend new purchasing procedures.</li><li>
Improve inventory accuracy.</li><li>
Reduce purchasing costs.</li><li>
Improve supplier performance.</li></ul><p></p><h1 class="jobSectionHeader"><b>
Qualifications</b></h1><h3 class="jobSectionHeader"><b>
Required</b></h3><ul><li>
1&ndash;5 years purchasing or inventory experience</li><li>
Strong Excel skills</li><li>
ERP experience (NetSuite preferred)</li><li>
Excellent organizational skills</li><li>
Strong communication skills</li><li>
Detail oriented</li><li>
Able to prioritize multiple projects</li></ul><h3 class="jobSectionHeader"><b>
Preferred</b></h3><ul><li>
Foodservice or beverage industry experience</li><li>
Coffee or vending industry experience</li><li>
Distribution purchasing experience</li></ul><br>
<p>
</p><p>Bp4cSfTu7i</p></div>

Purchasing Cooordinator

You Smart

<p><b>Job Title:</b> Administrative Assistant cum Operations Coordinator</p><p><b>Company:</b> You Smart Communications Network LLC</p><p><b>Location:</b> Al Quoz 1, Dubai, United Arab Emirates</p><p><b>Employment Type:</b> Full-Time, On-Site</p><p><b>Salary:</b> AED 2,500 &ndash; AED 3,000 per month (based on experience and qualifications)</p><p><b>Working Days:</b> Monday to Saturday</p><p><b>Joining:</b> Immediate</p><p><b>About the Company</b></p><p>You Smart Communications Network LLC is a Dubai-based engineering and technology company established in 2015, specialising in Smart Home Automation, Extra Low Voltage (ELV) systems, CCTV surveillance, access control, networking and Wi-Fi solutions, audio visual and home cinema, gate barrier systems, and integrated building technologies. We deliver end-to-end solutions across residential, commercial, hospitality, and industrial projects throughout the UAE.</p><p><b>Role Overview</b></p><p>We are seeking a well-organised and dependable Administrative Assistant cum Operations Coordinator to support the daily administrative and operational functions of the company. Reporting to the Operations Manager, the successful candidate will act as the central coordination point between the sales, projects, procurement, and technical teams &mdash; ensuring documentation, scheduling, and client communication are handled accurately and on time.</p><p>This position offers direct exposure to project operations in a fast-growing technology company and a clear path toward greater operational responsibility.</p><p><b>Key Responsibilities</b></p><p><i>Administration</i></p><ul><li>Manage day-to-day office administration, correspondence, filing, and record keeping (physical and digital).</li><li>Prepare, format, and issue company documents including letters, reports, and presentations.</li><li>Maintain organised records of contracts, warranties, delivery notes, and project files.</li><li>Handle incoming calls and emails, directing enquiries to the relevant department and following up to closure.</li><li>Support management with calendar scheduling, meeting coordination, and minutes of meetings.</li></ul><p><i>Sales &amp; Documentation Support</i></p><ul><li>Prepare and issue quotations, proforma invoices, and tax invoices under the guidance of the Sales team.</li><li>Maintain the enquiry and quotation register, and follow up with clients on pending quotations.</li><li>Update and maintain the customer database and contact records.</li></ul><p><i>Operations &amp; Project Coordination</i></p><ul><li>Coordinate technician schedules, site visits, and installation appointments with clients.</li><li>Track project progress and update job status in the company tracking sheets.</li><li>Prepare Local Purchase Orders (LPOs) and coordinate with suppliers on deliveries and pending items.</li><li>Assist in material requisition, delivery note preparation, and basic stock/inventory record keeping.</li><li>Coordinate Annual Maintenance Contract (AMC) renewals, service schedules, and reminder follow-ups.</li><li>Prepare project handover documents, service reports, and completion certificates.</li></ul><p><i>Client &amp; Team Support</i></p><ul><li>Serve as the first point of contact for client enquiries, service requests, and complaints, ensuring timely response and resolution.</li><li>Coordinate between engineers, technicians, procurement, and accounts to ensure smooth workflow.</li><li>Support the Accounts department with invoice follow-up and payment collection reminders.</li><li>Assist HR and Administration with staff attendance records, leave documentation, and visa/document renewal tracking.</li></ul><p><b>Required Qualifications</b></p><ul><li>Minimum 1 year of experience as an Administrative Assistant, Operations Coordinator, Office Administrator, Project Coordinator, or in a similar role &mdash; preferably within the ELV, MEP, IT, construction, or facilities management sector.</li><li>Excellent written and spoken English communication skills.</li><li>Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).</li><li>High computer literacy with fast and accurate typing skills.</li><li>Strong organisational and time management abilities, with proven capability to manage multiple priorities simultaneously.</li><li>High level of attention to detail and accuracy in documentation.</li><li>Ability to work independently with minimal supervision.</li><li>Bachelor's degree or diploma in Business Administration, Commerce, or a related field is preferred.</li><li>Currently residing in the UAE with a valid visa and able to join immediately.</li></ul><p><b>Candidate Profile</b></p><p>We are looking for a professional who is highly organised, honest, and trustworthy; self-motivated and proactive in identifying and resolving issues; detail-oriented and customer-focused; a fast learner who remains calm under pressure; and able to maintain strict confidentiality of company and client information.</p><p><b>What We Offer</b></p><ul><li>Employment visa and medical insurance as per UAE Labour Law.</li><li>Annual leave and air ticket entitlement as per UAE Labour Law.</li><li>Structured training on ELV, smart home, and building technology systems.</li><li>A stable, growing company with genuine opportunity for career progression into operations and project management.</li><li>A professional, supportive, and team-oriented working environment.</li></ul><p><b>How to Apply</b></p><p>Interested candidates are invited to apply through Indeed with an updated CV. Applications that include a brief note on relevant administrative or coordination experience will be given priority. Only shortlisted candidates will be contacted.</p><p><i>You Smart Communications Network LLC is an equal opportunity employer. All applications are treated in strict confidence.</i></p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>This position offers a monthly salary of AED 2,500 to AED 3,000 based on experience. Are you willing to accept this salary range?</li><li>How many years of experience do you have in an administrative, office coordination, or operations coordination role?</li><li>Please rate your proficiency in Microsoft Word, Excel, and Outlook (Basic / Intermediate / Advanced), and briefly describe how you have used Excel in a previous role.</li><li>This role requires full-time attendance at our Al Quoz 1, Dubai office from Monday to Saturday. Are you able to commit to this schedule?</li><li>Are you able to commute reliably to Al Quoz 1, Dubai, or relocate within a reasonable distance of the office before your start date?</li><li>What is your current visa status, and what is your earliest available joining date?</li><li>Describe a time you managed several competing administrative tasks or deadlines at once. How did you prioritise them?</li><li>Do you have experience preparing quotations, purchase orders, or invoices? If yes, please specify the software used.</li></ul><p>Work Location: In person</p>

Administrative Assistant cum Operations Coordinator

IMCD

<div><p><b>Customer Service &amp; Logistic coordinator</b></p><p><br>
Customer Service &amp; Logistic coordinator</p><p>
IMCD Egypt<br>
<br>
Role Purpose<br>
To ensure excellent customer service and efficient logistics execution by managing customer orders, coordinating shipments, supporting supply chain operations, and maintaining seamless communication between customers, suppliers, warehouses, and internal stakeholders.<br>
The role is critical in ensuring on-time delivery, operational efficiency, and customer satisfaction across assigned business segments.<br>
<br>
Key Responsibilities<br>
1. Customer Service Management<br>
Receive, process, and monitor customer orders accurately and on time
<br>
Act as the main point of contact for customer inquiries related to:
<br>
Orders
<br>
Deliveries
<br>
Product availability
<br>
Complaints and claims
<br>
Provide proactive updates on order and shipment status
<br>
Coordinate with sales teams to ensure customer expectations are managed effectively
<br>
Ensure high service levels and customer satisfaction
<br>
<br>
2. Sales Order (SO) Processing<br>
Create and manage Sales Orders in ERP systems (JDE or equivalent)
<br>
Verify pricing, quantities, payment terms, and delivery requirements
<br>
Coordinate order confirmations and delivery scheduling
<br>
Monitor pending orders and resolve system or operational issues
<br>
<br>
3. Logistics Coordination<br>
Coordinate local and international shipments with freight forwarders and transport providers
<br>
Follow up on inbound and outbound deliveries
<br>
Support import/export logistics activities and shipment tracking
<br>
Ensure proper delivery planning with warehouses and transport partners
<br>
Monitor transportation performance and delivery timelines
<br>
<br>
4. Warehouse &amp; 3PL Coordination<br>
Coordinate with warehouse and 3PL providers to ensure:
<br>
Timely dispatch
<br>
Accurate stock handling
<br>
Batch and expiry control
<br>
Monitor stock movements and delivery execution
<br>
Support inventory accuracy and operational efficiency
<br>
<br>
5. Documentation &amp; Compliance<br>
Ensure accuracy of logistics and shipping documentation:
<br>
Commercial invoices
<br>
Packing lists
<br>
Delivery notes
<br>
Shipping documents
<br>
Support customs clearance documentation when required
<br>
Ensure compliance with company procedures and local regulations
<br>
<br>
6. Cross-Functional Coordination<br>
Work closely with:
<br>
Supply Chain
<br>
Sales
<br>
Finance
<br>
Warehousing
<br>
Regulatory teams
<br>
Support business continuity through cross-functional backup within the team
<br>
<br>
Key Performance Indicators (KPIs)<br>
On-time delivery performance (OTIF)
<br>
Order processing accuracy
<br>
Customer satisfaction level
<br>
Order cycle time
<br>
Delivery lead time adherence
<br>
Claims and complaint resolution time
<br>
<br>
Required Qualifications &amp; Skills<br>
Education<br>
Bachelor&rsquo;s degree in Logistics, Supply Chain, Business Administration, or related field
<br>
<br>
Experience<br>
2-3 years of experience in:
<br>
Customer service
<br>
Logistics coordination
<br>
Supply chain operations
<br>
Experience in chemicals, FMCG, or industrial distribution is preferred
<br>
<br>
Technical Skills<br>
ERP system knowledge (JDE preferred)
<br>
Good knowledge of logistics and order management processes
<br>
Strong Excel and reporting skills
<br>
Understanding of import/export procedures is an advantage
<br>
<br>
Soft Skills<br>
Strong communication and coordination skills
<br>
Customer-oriented mindset
<br>
Problem-solving and multitasking abilities
<br>
Attention to detail and sense of urgency
<br>
Ability to work under pressure in a fast-paced environment
<br>
<br>
Key Competencies<br>
Customer Focus
<br>
Accountability
<br>
Collaboration
<br>
Operational Excellence
<br>
Flexibility &amp; Adaptability
<br>
Proactive Communication</p></div><p></p>

Customer Service & Logistic coordinator

DAVIS PHARMACEUTICALS PVT LTD

<p><b>Position:</b> Logistics Coordinator<br/><b>Location:</b> Islamabad<br/><b>Industry:</b> Pharmaceutical<br/><b>Employment Type:</b> Full-time</p><p><b>Davis Pharmaceutical Laboratories</b> is looking for a responsible and organized <b>Logistics Coordinator</b> to join our team in <b>Islamabad</b>.</p><p>Key Responsibilities</p><ul><li>Coordinate daily logistics, dispatch, transportation, and delivery activities.</li><li>Coordinate with Warehouse, Sales, Distribution, Accounts, distributors, and transporters for smooth operations.</li><li><b>Manage and closely monitor all stock returns, including pending/aging returns, ensuring proper documentation, reconciliation, timely processing, and closure as per company policy.</b></li><li>Follow up with concerned stakeholders to ensure timely resolution of pending stock returns.</li><li>Maintain accurate records of logistics, dispatch, delivery, and stock return activities.</li><li>Monitor deliveries and coordinate resolution of delayed, damaged, short, or returned shipments.</li><li>Prepare relevant logistics reports and ensure compliance with company SOPs and procedures.</li></ul><p>Requirements</p><ul><li><b>Minimum 1 year of pharmaceutical industry experience is mandatory.</b></li><li>Experience in pharmaceutical logistics, distribution, dispatch, or supply chain will be preferred.</li><li>Good knowledge of inventory and stock return processes.</li><li>Strong coordination, follow-up, communication, and problem-solving skills.</li><li>Good command of <b>MS Office, particularly Excel</b>.</li></ul><p>Job Details</p><p>How to Apply</p><p><b>WhatsApp: +92 335 5131356</b></p><p><b>Note: Relevant pharmaceutical industry experience is mandatory.</b></p><p>Work Location: In person</p>

Logistics Coordinator -- Pharmaceutical Industry Background

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