sales operations coordinator

OXOS Medical

<div><div>OXOS Medical, Inc. empowers every provider with the capability, clarity, and confidence to make accurate decisions at the point of care. We are building new kinds of radiographic imaging devices that push the boundaries of previous solutions by improving image quality, reducing radiation exposure, improving ease of use, and building solutions to deliver care outside of traditional scenarios. We enable anyone anywhere to access radiologic diagnostics at the point of need, expanding availability and changing how healthcare is delivered.</div> 
In-Person Position

OXOS is searching for a Sales Operations Coordinator to join our high-growth company. You will join a dynamic team of passionate people who work daily to change how radiographic diagnostics are delivered. OXOS' mission is to increase access and availability using the world's first portable Dynamic Digital Radiography devices.

Responsibilities

As the Sales Operations Coordinator, you will support the Sales team across CRM management, trade show logistics, demo coordination, and day-to-day operational execution. This role offers hands-on experience in a fast-paced medical technology environment, helping ensure our commercial efforts run smoothly and efficiently. Your core responsibilities will include, but are not limited to:
<ul>
<li>Coordinating trade show logistics, including packing, shipping, and unpacking materials.</li>
<li>Maintaining and updating internal lead tracking systems and ensuring data accuracy.</li>
<li>Managing inventory and ordering of printed sales and marketing materials.</li>
<li>Scheduling and coordinating virtual demos, including calendar management and coverage.</li>
<li>Handling shipping and receiving for demo equipment and sales fleet.</li>
<li>Answering inbound sales inquiries and providing backup support for customer service.</li>
<li>Performing ongoing data cleaning and database maintenance.</li>
<li>Supporting demo room setup and general facility logistics.</li>
<li>Following up with internal teams to track updates and ensuring timely communication.</li>
<li>Assisting with additional projects and tasks as assigned.</li>
</ul>
<div>What We're Looking For</div>
<ul><li>Highly organized with strong attention to detail.</li>
<li>Comfortable managing multiple priorities at once.</li>
<li>Strong communication and follow-up skills.</li>
<li>Self-starter who takes initiative and solves problems proactively.</li>
<li>Experience with scheduling tools, spreadsheets, and CRM systems is a plus.</li>
<li>Team player with a flexible, &quot;no task too small&quot; mindset.</li>
<li>Constantly curious and comfortable not always having the full picture.</li>
</ul>
Benefits and Perks

<ul><li>Health, Dental, and Vision Insurance</li>
<li>401(k)</li>
<li>Competitive pay and equity in the company</li>
<li>The opportunity to work with an innovative, early-stage company that is changing medical imaging as we know it
</li><li>Endless opportunities for growth and development</li></ul></div>

Sales Operations Coordinator

Vertical Aspect, LLC

Company OverviewVertical Aspect, LLC is a geospatial technology company empowering professionals across remote sensing, civil engineering, and surveying disciplines. As the North American reseller for many of the top brands, including Terrasolid, AISPECO, Teledyne, Inspired Flight, DJI, Virtual Surveyor, and many more, we help our customers leverage advanced geospatial software and hardware to their fullest potential, from project planning through final delivery.Our mission is simple: to ensure our customers succeed. We combine technical expertise, practical workflow knowledge, and a customer-first mindset to help organizations maximize ROI on their tools, whether through software training, hardware integration, or complete workflow optimization.At Vertical Aspect, we are more than a hardware and software reseller; we are a partner in our customers&rsquo; success. As we continue to grow rapidly, we are investing in building the operational foundation required to scale our operations while maintaining the high level of service our customers expect.Position SummaryWe are seeking a Sales &amp; Operations Coordinator to support the day-to-day execution of our business across sales, support, marketing, finance, and operations.This is an early-career role designed for someone who is highly organized, eager to learn, and excited to grow within a fast-paced, customer-focused team. You will work closely with leadership and receive direct training on how our business operates, to take ownership of key workflows over time to increase operational efficiency. This role is intended to increase sales and leadership capacity by taking ownership of recurring administrative tasks and coordination. What matters most in this role is your ability to learn quickly, stay organized, solve problems, and execute responsibilities.Key ResponsibilitiesSales &amp; Revenue Operations Support<ul><li>Assist with managing deal flow between our CRM (HubSpot) and accounting system (QuickBooks)</li><li>Assist Sales engineers to generate and send quotes, invoices, and purchase orders based on finalized deals</li><li>Assist with tracking deal progress and ensure the required information is properly reconciled in the CRM</li><li>Support CRM updates, including company records, contacts, deals, software renewals, and product information.</li><li>Track annual software renewals, upcoming software expirations, and follow-up activities in our CRM</li><li>Help coordinate internal handoffs after deals are closed</li></ul>Customer Coordination &amp; Scheduling<ul><li>Schedule and coordinate customer trainings and product demos</li><li>Manage calendars between customers and internal team members for training and shipping</li><li>Assist with onboarding coordination for new customers</li></ul>Order Processing &amp; Fulfillment Support<ul><li>Help coordinate procurement setup and order processing</li><li>Track shipping and fulfillment of products</li><li>Assist with accounts receivable (A/R) follow-ups</li></ul>Finance &amp; Administrative Support<ul><li>Organize and track receipts, expenses, and documentation</li><li>Assist with invoicing follow-ups and payment tracking</li><li>Support coordination with accounting and bookkeeping services</li></ul>Operations &amp; General Coordination<ul><li>Help create and maintain SOPs for recurring workflows</li><li>Manage incoming calls and route appropriately</li><li>Assist with scheduling across the team</li><li>Support travel planning and logistics for events and meetings</li><li>Maintain organized documentation in SharePoint and internal systems</li></ul>What Success Looks Like<ul><li>Within 90 Days:</li><li>Learn Vertical Aspect&rsquo;s core systems (HubSpot, QBO, internal workflows)</li><li>Successfully support invoicing and scheduling processes</li><li>Build strong working relationships with internal team members</li><li>Demonstrate reliability in completing assigned tasks</li><li>Within 6 Months:</li><li>Take ownership of key coordination and operational workflows</li><li>Improve consistency and organization across assigned tasks</li><li>Reduce administrative burden on sales, support, and leadership</li><li>Within 12 Months:</li><li>Operate independently across multiple workflows</li><li>Identify opportunities to improve processes and organization</li><li>Become a trusted internal resource for coordination and execution</li></ul>Minimum Requirements<ul><li>0&ndash;3 years of experience in a professional environment (internships count)</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and follow through consistently</li><li>Strong communication skills (written and verbal)</li><li>Willingness to learn new tools and systems</li><li>Legally authorized to work in the United States</li></ul>Preferred Qualifications<ul><li>Experience with CRM and accounting systems (HubSpot, QuickBooks Online, or similar)</li><li>Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)</li><li>Experience in administrative, coordination, or customer-facing roles</li><li>Interest in working in a small, fast-growing company</li><li>Experience working with spreadsheets, basic reporting, and data cleanup</li><li>Experience working in a small, fast-growing business</li></ul>Culture &amp; ValuesAt Vertical Aspect, our culture is built on trust, growth, and shared responsibility. We are looking for someone who aligns with how we operate:<ul><li>Customer-focused: We do what we say we will do in an industry where trust is everything</li><li>Accountable: We take ownership of our work</li><li>Willing to learn: We don&rsquo;t expect you to know everything, but we expect effort, curiosity, and a desire for continuous growth</li><li>Team-oriented: We support each other, communicate early, and step in where needed</li><li>Adaptable: We move quickly and adjust as we grow</li></ul>Training &amp; GrowthThis role is designed to grow with you and the company. You will:<ul><li>Work directly with leadership across sales, support, marketing, and operations, and gain professional experience in the geospatial industry</li><li>Gain hands-on experience across multiple areas of a growing technology business</li><li>Can take more ownership and expand your career in a growing and exciting industry</li><li>Have the opportunity to make an impact on a small, fast-growing technology company where your work matters.</li></ul>Compensation &amp; Benefits<ul><li>Competitive salary based on experience</li><li>Health, vision, and dental insurance coverage</li><li>401(k) with company contribution</li><li>Paid holidays and PTO (increasing with tenure)</li><li>Professional development and training opportunities</li></ul>Why Join Vertical Aspect?This is an opportunity to join a growing technology company at an early stage and build a strong foundation in business operations. You&rsquo;ll gain hands-on experience across multiple areas of the business and play a meaningful role in how we scale. You will work directly with leadership, learn how the company operates, and build skills that can support long-term career growth. We are looking for someone who wants to learn, contribute, take ownership, and grow with us over time.Pay: $52,000.00 - $63,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Location:<ul><li>Kansas City, MO 64111 (Preferred)</li></ul>Work Location: In person

Sales & Operations Coordinator

Atheer ACT

<div>Atheer ACT is a pioneering Saudi deep-tech startup in the telecommunications sector, focused on expanding its wireless broadband and Dedicated Internet Access (DIA) services. As part of our growth, we are seeking a driven Sales Operations Coordinator to join our team in Riyadh. This role is critical in bridging communication between customers, engineering, operations, and partner ISPs, ensuring seamless service delivery and customer satisfaction. 
 
Key responsibilities include:<ul><li>
Serve as the primary liaison between customers, engineering, operations, and partner ISPs to facilitate clear communication and timely delivery of services.</li><li>
Coordinate end-to-end customer onboarding, provisioning, and activation processes for wireless broadband and DIA solutions.</li><li>
Support sales operations by facilitating contracts and progressing opportunities through to closure.</li><li>
Manage relationships with telecom operators and ISPs, ensuring effective service delivery and issue resolution.</li><li>
Engage with customers and field teams as needed to address requirements and support service activation.</li><li>
Collaborate with internal teams and external partners to ensure operational excellence and customer satisfaction.</li><li>
Assist in partner coordination, order handling, and follow-up on provisioning and service issues.</li><li>
Perform occasional field visits and travel within Riyadh Province to support operational needs and customer engagements.</li></ul> 

Requirements 
 
Required Qualifications:<ul><li>
Bachelor&rsquo;s degree in Business, Engineering, IT, or a related field</li><li>
3&ndash;5 years of experience in telecommunications, ISP operations, or ICT</li><li>
Proven experience coordinating with partner ISPs or carriers to deliver services, including order handling and issue follow-up</li><li>
Experience supporting sales operations through contract facilitation and closing opportunities</li><li>
Strong background working with telecom operators or ISPs as partners or customers (such as Zain, STC, Mobily, or similar)</li><li>
Extremely fluent in Arabic and English (spoken and written)</li><li>
Ability to act as a liaison between customers, engineering, operations, and external partners to coordinate service delivery</li><li>
Willingness and ability to perform occasional field visits and travel up to 1&ndash;2 times per month</li></ul>
Preferred Qualifications:<ul><li>
Experience supporting customer onboarding, provisioning, and service activation processes in a telecom or ISP context</li><li>
Hands-on experience using ERP systems and partner portals for operational coordination</li><li>
Familiarity with SAP and Salesforce platforms</li><li>
Customer-centric stakeholder management skills</li><li>
Ability to manage multiple stakeholders and work independently</li><li>
Strong organizational and execution-focused approach</li><li>
Experience engaging with customers and field teams</li><li>
Professional demeanor in a fast-paced, collaborative environment</li></ul> 

Benefits 
<ul><li>
Hands-on experience with a leading Saudi deep-tech startup in the telecommunications industry</li><li>
Opportunity to work directly with company leadership on high-impact projects</li><li>
Professional development and mentorship in commercial operations</li><li>
Exposure to advanced mmWave technology and innovative connectivity solutions</li><li>
Collaborative and fast-paced work environment</li><li>
On-site role in Riyadh, Saudi Arabia</li></ul></div>

Aviation Services Management (ASM)

<div><div>Responsible for supporting ASM&rsquo;s aviation services operations in Riyadh, handling administrative and operational tasks, coordinating with government entities, assisting in airport-related activities, and 
supporting sales initiatives. This role ensures smooth business processes while contributing to ASM&rsquo;s growth and client satisfaction.
<div>KEY ROLES AND RESPONSIBILITIES 
Responsibilities: 
<ul><li>Manage daily administrative tasks and company paperwork.</li><li>Coordinate with government entities to complete approvals, licenses, and documentation.</li><li>Support airport operations, including ground handling and on-site requirements.</li><li>Assist in sales activities, client communications, and business development initiatives.</li><li>Maintain accurate operational records and reports.</li><li>Liaise between internal departments and external stakeholders to ensure seamless operations.</li><li>Monitor and track ongoing tasks, ensuring deadlines and compliance requirements are met.</li><li>Provide input on operational improvements and efficiency initiatives.</li></ul> 

Requirements: 
<ul><li>Saudi National.</li><li>Minimum 3 years of experience in administration, operations, or sales (aviation industry experience preferred).</li><li>Knowledge of government procedures and aviation regulations is a plus.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Ability to multitask and work independently in a fast-paced environment.</li><li>Proficient in Microsoft Office applications.</li></ul> 

OUTCOME AND DELIVERABLES 
<ul><li>Timely completion of administrative and operational tasks.</li><li>Smooth coordination with government entities and internal departments.</li><li>Accurate records of operations and sales activities.</li><li>Support to increase client satisfaction and business opportunities.</li></ul> 

BIGGEST CHALLENGES 
<ul><li>Balancing administrative, operational, and sales responsibilities.</li><li>Ensuring compliance with government procedures while meeting deadlines.</li><li>Managing multiple stakeholders in a fast-paced aviation environment.</li></ul> 

TRAITS AND CHARACTERISTICS 
<ul><li>Ability to set priorities well</li><li>Achievement &ndash;oriented</li><li>Adaptable to change; a change catalyst</li><li>Self-confident</li><li>Sensitive to political climate</li><li>Excellent communication skills with the ability to convey pertinent information with business acumen.</li><li>Ability to effectively present information and respond to questions from Tactical Managers, managers, and employee groups.</li><li>Have demonstrated communication skills to get tasks accomplished under high-pressure situations.</li><li>Knowing who to contact if assistance is needed in getting a problem resolved.</li><li>Follow through with appropriate related departments.</li><li>Ability to define problems, collect data, establish facts, and draw valid conclusions.</li></ul> 

QUALIFICATIONS &amp; EXPERIENCE 
<ul><li>Completion of a Bachelor&rsquo;s degree (business administration, aviation, or related field preferred).</li><li>Minimum 3 years of relevant experience.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Fluent in English (verbal and written).</li></ul> 

OPERATIONAL DEMANDS 
Must be flexible to work as needed and support airport operations, including occasional off-hours tasks.</div>
</div><div></div><div><div><div><div>Job Category: Sales
</div><div>Job Type: Full Time
</div><div>Job Location: Saudi Arabia</div></div></div></div></div>

Sales & Operations Coordinator – KSA

KGL Products LLC

Product Sales CoordinatorKGL Products LLC &ndash; Doha, QatarPosition OverviewKGL Products LLC is seeking a motivated and detail-oriented Product Sales Coordinator to support our sales operations and product distribution activities in Doha. The ideal candidate will play a key role in coordinating between sales, logistics, and product teams to ensure smooth order processing, accurate reporting, and excellent customer service.Key Responsibilities<ul><li>Coordinate daily sales operations and support the sales team in achieving targets</li><li>Process customer orders accurately and ensure timely delivery coordination</li><li>Liaise with warehouse, logistics, and procurement teams to track product availability and shipments</li><li>Maintain and update sales records, reports, and customer databases</li><li>Assist in preparing sales quotations, proposals, and product presentations</li><li>Communicate with clients regarding order status, product inquiries, and after-sales support</li><li>Monitor inventory levels and flag shortages or replenishment needs</li><li>Support promotional campaigns and product launches as required</li><li>Ensure compliance with company sales procedures and documentation standards</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field</li><li>2&ndash;4 years of experience in sales coordination, logistics, or similar role</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills in English (Arabic is a plus)</li><li>Proficiency in MS Office (Excel, Word, Outlook) and ERP systems is preferred</li><li>Ability to work under pressure and meet deadlines</li><li>Strong attention to detail and problem-solving skills</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Career growth opportunities within a growing organization</li><li>Dynamic and collaborative work environment</li><li>Exposure to international product distribution operations</li></ul>Pay: Up to QAR640,000.00 per yearWork Location: In person

Product Sales Coordinator

Bumi Gresik LLC

Sales CoordinatorBumi Gresik LLC &ndash; Al RayyanBumi Gresik LLC, a growing and dynamic organization based in Al Rayyan, is seeking a highly organized and proactive Sales Coordinator to support our sales operations and drive business efficiency.Position SummaryThe Sales Coordinator will play a key role in supporting the sales team by managing administrative tasks, coordinating client communications, tracking sales performance, and ensuring smooth order processing. This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.Key Responsibilities<ul><li>Coordinate daily sales activities and support the sales team in achieving targets</li><li>Prepare and process sales orders, quotations, and invoices accurately</li><li>Maintain and update customer records and sales databases</li><li>Communicate with clients to confirm orders, delivery schedules, and inquiries</li><li>Liaise with internal departments such as logistics, finance, and procurement</li><li>Monitor sales performance and prepare regular reports for management</li><li>Assist in organizing sales meetings, presentations, and follow-ups</li><li>Ensure timely resolution of customer issues and complaints</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or related field</li><li>1&ndash;3 years of experience in sales support or coordination role</li><li>Strong organizational and multitasking abilities</li><li>Excellent verbal and written communication skills</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Ability to work under pressure and meet deadlines</li><li>Attention to detail and problem-solving mindset</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Career growth opportunities within a developing company</li><li>Supportive and collaborative work environment</li></ul>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Sales Coordinator

Bendinico LLC

Job Title: Sales CoordinatorCompany: Bendinico LLC Location: Doha, QatarJob SummaryBendinico LLC is seeking a detail-oriented and proactive Sales Coordinator to support the sales team in managing client accounts, processing orders, and ensuring smooth sales operations. The ideal candidate will play a key role in coordinating between clients, sales representatives, and internal departments to deliver excellent customer service and achieve company sales targets.Key Responsibilities<ul><li>Support the sales team in daily operations and client management activities.</li><li>Process sales orders, quotations, invoices, and related documentation accurately.</li><li>Coordinate with clients to confirm orders, delivery schedules, and requirements.</li><li>Liaise with logistics, warehouse, and finance teams to ensure timely order fulfillment.</li><li>Maintain and update sales records, reports, and customer databases.</li><li>Follow up on pending orders, payments, and customer inquiries.</li><li>Assist in preparing sales reports, performance summaries, and forecasts.</li><li>Support the preparation of presentations, proposals, and sales materials.</li><li>Monitor inventory levels and coordinate stock availability with relevant departments.</li><li>Ensure high levels of customer satisfaction through efficient coordination and communication.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Sales, Marketing, or related field.</li><li>1&ndash;3 years of experience in sales coordination, administration, or customer service.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication skills in English (Arabic is a plus).</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Preferred Skills<ul><li>Experience with ERP or CRM systems.</li><li>Background in retail, trading, or distribution industries.</li><li>Strong customer service and relationship-building skills.</li><li>Ability to coordinate multiple tasks efficiently under pressure.</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Opportunity to work in a dynamic sales-driven environment</li><li>Career development and growth opportunities</li><li>Supportive and collaborative workplace culture</li><li>Exposure to diverse clients and business operations</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

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