sales secretary

BONGARD MIDDLE EAST

BEME-BONGARD Equipment Middle East is an equipment supplier specialising in the bakery and pastry sector. Exclusive distributor of the Bongard brand. We are present throughout the Middle East region.We are looking for 1 SALES ADMINISTRATOR-COODINATOR, with the aim of creating a strong team concerned with providing quality service, expertise in our facilities and our after-sales service.The person must have experience in Sales administration and coordination of the Sales team, and experience in equipment, spare parts, and customer care expertise.Our activity is that we sell, install, and maintain bakery equipment to a clientele of craftsmen, hotels and supermarkets.Job description :Sales secretary duties: &Oslash; Handling all incoming contacts, in the back office and remotely (telephone, email, post): filtering, answering questions, directing people to the relevant department, processing and drafting letters.&Oslash; Handling all outgoing contacts with customers, non-customers, prospects and partners.&Oslash; Managing the schedules and diaries of the manager and sales staff.&Oslash; Organising internal meetings, preparing agendas and drafting minutes of the sales department.Administrative support for sales/technical sales staff:&Oslash; Create and open new customer accounts: enter files from the needs (or drawings to the quotations. You will handle all sales proposals, quotations, orders/contracts, and incidents.&Oslash; Managing different types of customers: Tenders, Projects, replacements of equipment&Oslash; Updating and closing customer files: entering all customer information required for delivery and invoicing.&Oslash; Managing invoices and collections in liaison with the accounting, compliance and outstanding payment.&Oslash; Admin process related to importation and exportation from France to UAE/ and GCC&Oslash; In relation between suppliers and forwardersCustomer data management (CRM)&Oslash; Manage sales , ensuring that agreed deadlines are met and that contractual conditions comply with internal procedures.&Oslash; Monitors deliveries and settles after-sales complaints, in liaison with the sales, purchasing, production, technical and logistics departments.&Oslash; Prepares or draws up commercial proposals and price quotations.&Oslash; Prepares sales files before sales contacts and meetings.&Oslash; Maintaining customer relations: sales follow-up, incident management (exchanges, returns, credit notes), and reminders for collection.&Oslash; Administrative support for sales representatives&Oslash; Feeding and updating the customer and prospect database, filing and archiving files and documents.&Oslash; Preparing management charts (sales forecasts, sales made, sales not concluded, etc.), and monitoring progress towards targets.&Oslash; Drawing up and analysing sales statistics.&Oslash; Carrying out commercial and competitive intelligence (customer portals, public and private market platforms).Possible tasks:&Oslash; Sales Office contacts: physical mobility, occasional travel such as exhibitions.&Oslash; Providing particularly intensive sales support: prospecting in the field, proposing products and additional services, writing product sheets or sales pitches, responding to calls for tender, and managing a showroom.&Oslash; Attend internal meetings and professional events.Technical skills:<ul><li>Good knowledge of the company: activities, products, type of customers, competitive environment</li><li>Mastery of distance selling and negotiation techniques</li><li>Knowledge of management and statistics</li><li>Fluent in ENGLISH/FRENCH-</li><li>Good command of IT (Internet, e-mail) and office tools (Word, Excel, PowerPoint)</li><li>Good knowledge of commercial management software: CRM and ERP</li></ul>Professional skills:<ul><li>Organised and rigorous</li><li>Methodical and pragmatic</li><li>versatility</li><li>Team spirit</li><li>Writing skills</li><li>Good interpersonal skills</li><li>Proactivity, initiative, agility</li><li>Taste for telephone prospecting</li><li>Tenacity</li><li>Good listening and communication skills</li><li>Adaptability</li><li>Ability to prioritise</li><li>Autonomy</li><li>Ability to work to tight deadlines</li></ul>Type d'emploi : Temps pleinR&eacute;mun&eacute;ration&nbsp;: AED7&#8239;000,00&nbsp;&agrave;&nbsp;AED8&#8239;000,00&nbsp;par moisFormation:<ul><li>Bachelor's (Requis)</li></ul>Exp&eacute;rience:<ul><li>EQUIPMENT INDUSTRY: 6&nbsp;ans (Requis)</li></ul>Langue:<ul><li>FRENCH SPEAKER is mandatory (Requis)</li></ul>Permis/certification:<ul><li>UAE Driving licence (Requis)</li></ul>Lieu:<ul><li>Dubai (Requis)</li></ul>

Sales Administrator- Coordinator

INTERIOR DECOR AND TRADING CO

Administrative secretary (Arabic speaker)This is a full-time on-site role for an Administrative Secretary Inside Sales located in Abu Dhabi Emirate, United Arab Emirates. The Administrative Secretary will perform various clerical tasks, provide administrative assistance, manage communication channels, coordinate scheduling, and deliver excellent customer service. Daily tasks will involve answering phone calls, managing correspondence, scheduling meetings, maintaining records, and providing support to the sales team to enhance workflow and customer satisfaction.Qualifications<ul><li>Clerical Skills and Administrative Assistance experience</li><li>Excellent Communication skills</li><li>Scheduling and organizational skills</li><li>Strong Customer Service skills</li><li>Proficiency in Microsoft Office Suite or similar software</li><li>High attention to detail and problem-solving skills</li><li>Ability to work independently and as part of a team</li><li>Bachelor's degree in Business Administration or related field is a plus</li></ul>NoteApplication should be located in AbudhabiFluency in English; proficiency in Arabic is a plusSalary negotiable Job Types: Full-time, Permanent, FresherPay: From AED2,500.00 per month

Admin Secretary

Alaska Cleaning Center

We are looking for a responsible Secretary cum Admin to perform a variety of administrative, clerical tasks and providing support to General Manager and Sales Team.Roles and Responsibilities:-<ul><li>As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.</li><li>Prepare LPO, Quotations, Contracts as and when required.</li><li>Tender Estimation</li><li>You will be the point of reference for all queries, requests or issues and will be an integral part of the company&rsquo;s workforce.</li><li>Assist colleagues and executives by supporting them with planning and distributing information</li><li>Answering phone calls and redirect them when necessary</li></ul>Requirements:-<ul><li>Proven work experience as a Secretary or Sales Admin for at least 2-3 years</li><li>Preferable from cleaning products, equipment, chemical trading companies.</li><li>Fluency in English- Verbal and Written</li><li>Proficiency in MS Office</li><li>Must be locally available and ready to join immediately.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Secretary cum Admin

Emirates Talent Solution

Position Title: Executive Secretary &ndash; Property DevelopmentIndustry: Property Development Location: Dubai, UAE Employment Type: Full-timeJob SummaryA leading property development company in Dubai is looking for a highly skilled and detail-oriented Executive Secretary to support its senior management team. The role involves managing executive-level correspondence, coordinating schedules, handling confidential documentation, and ensuring smooth day-to-day operations. The ideal candidate will have excellent organizational and communication skills, along with proven experience in the real estate sector.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage executive calendars, appointments, and meeting schedules.</li><li>Handle emails, calls, and official correspondence with professionalism.</li><li>Draft, review, and prepare executive reports, presentations, and documents.</li><li>Maintain accurate records, contracts, and confidential files.</li></ul>Office Coordination &amp; Documentation<ul><li>Organize and manage filing systems for contracts, legal documents, and company records.</li><li>Assist management in preparing property listings, marketing content, and internal communication.</li><li>Ensure timely follow-up and completion of executive directives.</li></ul>Sales &amp; Management Support<ul><li>Coordinate with sales teams on client meetings and documentation.</li><li>Provide administrative support during presentations and business discussions.</li><li>Facilitate effective communication between management, sales teams, and clients.</li></ul>Candidate ProfileQualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>5&ndash;10 years of proven experience as an Executive Secretary, ideally within property development or real estate. (Mandatory)</li></ul>Technical Skills<ul><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Familiarity with CRM systems and property-related documentation.</li><li>Strong organizational and multitasking capabilities.</li></ul>Soft Skills<ul><li>Excellent verbal and written communication skills.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion, confidentiality, and time management.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>property development: 5 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>

Executive Secretary – Property Development

Aquagas L.L.C

Full job description: (Secretary / Procurement Assistant)Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.AQUAGAS PLASTIC INDUSTRIES LLC is a leading manufacturer of high-quality construction materials and advanced engineering solutions based in Dubai, United Arab Emirates. The company specializes in manufacturing pipes and fittings for various applications in residential, commercial, and industrial developments. AQUAGAS is an ISO Certified Company and adheres to international quality standards, ensuring timely delivery and exceptional service for its customers.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Required Qualifications &amp; Skills<ul><li>Minimum 3 years of experience as a Secretary in the construction industry.</li><li>Diploma or degree in Business Administration or a related field.</li><li>Strong command of MS Office (Word, Excel, PowerPoint, Outlook); experience with project management or document control tools is a plus.</li><li>Exceptional organizational, communication, and multitasking skills.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li>Secretary / Procurement Assistant: 3 years (Preferred)</li></ul>

Secretary

Giffin Graphics

Urgently Looking for Secretary cum Sales Coordinator Duties and Responsibilities of Secretary to Department Manager<ul><li>Administrative Support</li><li>Provide comprehensive secretarial and administrative assistance to the Department Manager.</li><li>Manage and organize daily schedules, meetings, and appointments.</li><li>Prepare, draft, and format correspondence, reports, presentations, and other documents.</li><li>Communication &amp; Coordination</li><li>Handle incoming calls, emails, and correspondence on behalf of the manager.</li><li>Coordinate between the department and other internal teams or external parties.</li><li>Relay accurate and timely information to stakeholders.</li><li>Meeting &amp; Event Management</li><li>Schedule, coordinate, and prepare agendas for meetings.</li><li>Record, transcribe, and distribute meeting minutes.</li><li>Arrange logistics for departmental events, workshops, and conferences.</li><li>Document &amp; Records Management</li><li>Maintain accurate filing systems (electronic and physical) for confidential and sensitive information.</li><li>Track and monitor departmental reports, deadlines, and follow-ups.</li><li>Ensure proper documentation control and retrieval.</li><li>Travel &amp; Logistics</li><li>Arrange travel itineraries, accommodations, and transportation for the manager.</li><li>Prepare expense claims, reimbursements, and travel reports.</li><li>Operational Support</li><li>Quotation Preparation</li><li>Assist in preparing departmental budgets, reports, and presentations.</li><li>Support in following up on projects, tasks, and key deliverables assigned by the manager.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with discretion.</li><li>Represent the manager professionally in all interactions.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary cum Sales Coordinator

Company Description:Aquagas is specialized Multi-National company providing top of the range materials and cost-effective products in collaboration with the world&rsquo;s leading manufacturers. We also manufacture first class plumbing installation and water technology systems.Role Descriptions.This is a full-time on-site role for an Administrative Secretary/Procurement assistant.<ul><li>Maintain and update filing systems (electronic and hard copy) in compliance with company standards.</li><li>Coordinate with cross-functional teams&rsquo; contractors, clients, to align project goals and resolve issues.</li><li>Prepare, review, and manage project-related documents, correspondence, and official communications.</li><li>Providing support to managers and executives, preparing quotations, LPO's</li><li>Coordinating appointments, meetings and managing calendars.</li><li>Handle incoming and outgoing communication (letters, emails, memos) efficiently and professionally.</li><li>Answer and direct phone calls, respond to emails, and manage inquiries complaints, providing excellent service to clients</li><li>Support Sales team, finance, and operations teams with administrative tasks</li><li>Assist in preparing presentations, proposals, and company reports</li><li>Liaise with suppliers, service providers, and external stakeholders</li><li>Ensure compliance with company policies and confidentiality protocols</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Are you female?</li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Procurement / Secretary : 2 years (Preferred)</li></ul>

office Secretary / Procurement Assistant

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