sales support assistant

Harrington Bottling

<div>Administrative Assistant &ndash; Full‑Time, Monday&ndash;Friday, $20&ndash;$23 DOE
We are seeking a highly organized and detail‑driven Administrative Assistant to join our Sales Department and support a fast‑paced, people‑focused team. This full‑time, Monday through Friday position (8 am to 5 pm) offers stability, professional growth, and the opportunity to contribute to a company that values accuracy, communication, and teamwork. If you enjoy administrative work, customer service, data entry, office coordination, and supporting multiple departments, this role provides a strong career path in a professional office environment.
As an Administrative Assistant, you will provide comprehensive administrative support to leadership and cross‑functional teams. This includes greeting visitors, answering phones, routing inquiries, and maintaining a polished and organized office setting. You will handle sensitive information with professionalism and confidentiality while serving as a key point of contact for employees, customers, and vendors.
This role includes responsibilities in accounts receivable, accounts payable, and sales support. You will assist customers with questions about invoices, statements, and account balances; process sales orders and donations; reconcile daily sales routes; input vendor invoices; assist with payment processing; and resolve account discrepancies. You will also process customer payments including ACH, EDI, credit card, check, and cash. Maintaining accurate financial records, preparing documentation, and supporting new customer and vendor setup are essential parts of the job.
Additional responsibilities include sorting and distributing mail, maintaining filing systems, supporting internal meetings and events, and coordinating with accounting, sales, and operations teams to ensure smooth workflow. You will also assist with financial tracking, reporting, and SAP data entry related to rebates, discounts, and reimbursement programs.
The ideal candidate brings 2&ndash;3 years of administrative or office support experience, strong communication skills, proficiency in Microsoft Office, and familiarity with accounting systems such as SAP or VIP. Reliability, professionalism, and the ability to multitask are key to success in this role. A high school diploma or GED is required.
If you are looking for a stable, full‑time administrative position with competitive pay and opportunities to grow, we encourage you to apply and become part of a collaborative and supportive team.</div>

Administrative Assistant

Omegasonics

Job Overview We are seeking an engaging and highly organized Sales Operations Assistant to join our team. This energetic role is vital in supporting the sales department by streamlining operations, managing administrative tasks, and ensuring seamless communication across teams. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for enhancing sales efficiency. This position offers an exciting opportunity to develop your office management expertise while contributing to a growing business.Duties<ul><li>Manage front desk responsibilities, greeting visitors and answering phones with professionalism and courtesy.</li><li>Assist with daily sales operations, including data entry, reporting, and maintaining accurate records using tools including: Microsoft Office, Quickbooks, and Pipedrive.</li><li>Support calendar management and schedule appointments for sales team and executives, ensuring efficient time utilization.</li><li>Perform clerical duties such as filing, proofreading documents, and organizing office supplies to maintain an orderly workspace.</li><li>Provide exceptional customer support via phone and email, addressing inquiries promptly and professionally while maintaining excellent phone etiquette.</li></ul>Experience<ul><li>2+ years in a similar role preferred</li><li>Prior experience in a sales operations, assistant, office management, administrative role demonstrating strong organizational skills and attention to detail.</li><li>Proven experience with computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools.</li><li>Familiarity with multi-line phone systems, front desk operations, and office management procedures.</li><li>Demonstrated ability to handle clerical tasks such as filing, data entry, calendar management, and time management efficiently.</li><li>Preferred comfort with leveraging AI to increase productivity.</li><li>Small business experience preferred.</li><li>Bilingual (Spanish in addition to English) abilities are a plus to facilitate communication within diverse teams or clients.</li></ul>Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Simi Valley, CA 93065 (Preferred)</li></ul>Work Location: In person

Sales Operations Assistant

Tikigaq Corporation

<div>JOB DESCRIPTION
Sales Support and Contract Administration Assistant
Location: Alaska (Anchorage / Mat-Su area with support for remote and off-grid project sites statewide)
Employment Type: Full-Time
Reports To: Sales Manager or Director of Business Development
POSITION SUMMARY
Susitna Energy Solutions is seeking a detail-oriented and proactive Sales Support and Contract Administration Assistant to provide essential administrative and operational support to the sales team and key client partners (Hatcher General Construction and Tikigaq Federal Services). This role is critical in ensuring smooth sales processes, accurate contract administration, timely client support, and efficient coordination across multiple entities. The ideal candidate will thrive in a fast-paced environment, excel at multitasking, and contribute to the growth of off-grid renewable energy solutions and related construction/logistics services in Alaska.
KEY RESPONSIBILITIES<ul><li>
Provide high-level administrative support to the sales team, including scheduling client meetings, preparing proposals, quotes, and presentations.</li><li>
Manage contract administration processes: prepare, review, track, and maintain contracts, service agreements, change orders, and related documentation for SES, Hatcher General Construction, and Tikigaq Federal Services projects.</li><li>
Support client relationship management by serving as a primary point of contact for routine inquiries, coordinating site assessments, project documentation, and follow-ups.</li><li>
Maintain accurate records of sales pipelines, client interactions, project status, and compliance documentation in CRM or shared systems.</li><li>
Assist with invoicing, purchase orders, vendor coordination, and tracking of project deliverables and timelines.</li><li>
Prepare and organize sales and project reports, marketing materials, and internal communications.</li><li>
Coordinate with internal teams (field technicians, accounting, project management) and external partners to ensure seamless project execution.</li><li>
Handle general office and administrative tasks including filing, data entry, expense tracking, and supply management.</li><li>
Support compliance efforts related to government contracts, renewable energy incentives, and Alaska-specific project requirements.</li><li>
Contribute to process improvements and the development of standardized sales and contract tools/templates.</li></ul>
QUALIFICATIONS
Required Qualifications<ul><li>
Strong organizational skills with exceptional attention to detail and accuracy.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with CRM or project management tools.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to manage multiple priorities and meet deadlines in a dynamic, fast-paced environment.</li><li>
Valid Alaska driver&rsquo;s license and ability to pass background checks.</li></ul>
Preferred Qualifications<ul><li>
Experience in sales support, contract administration, project coordination, or administrative roles (preferably in construction, energy, logistics, or government contracting).</li><li>
Experience with government contracting, federal or Alaska state projects, or renewable energy/construction industries.</li><li>
Knowledge of contract terminology, compliance requirements, and basic project management principles.</li><li>
Familiarity with off-grid energy systems, solar, or remote Alaska operations is a plus.</li></ul>
This position plays a vital role in supporting the growth of sustainable energy solutions across Alaska in partnership with Hatcher General Construction and Tikigaq Federal Services.
To apply, please submit your resume and cover letter highlighting relevant experience via www.susitnaenergy.com or contact HR@Tikigaq.com.</div>

Sales_Support_Contract_Admin_Assistant

ITP Media Group

<div>ITP Media Group is one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. The company delivers quality, up-to-date content to its readers, viewers, users, and followers through digital, print, events, awards, video content, social media platforms, and social media influencers. These brands include major international and regional names such as Time Out GCC, Arabian Business, Harper&rsquo;s Bazaar Arabia, GRAZIA, and many more. 
Role Summary: 
As an Admin Assistant for the Time Out Sales Team at ITP Media Group, you will provide comprehensive administrative and operational support to the commercial team. The role supports the sales function across digital, print, and social media platforms ensuring efficient workflow management, accurate reporting, and smooth coordination between internal teams and clients.
Requirements<ul><li>
Proficient in providing administrative and sales support to the Time Out commercial team, including documentation, scheduling, reporting, and general administration.</li><li>
Skilled in preparing sales materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.</li><li>
Proficient in maintaining accurate sales records, CRM updates, and client databases.</li><li>
Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders.</li><li>
Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided).</li><li>
Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided).</li><li>
Proficient in supporting month-end closing processes, sales reporting, and revenue tracking.</li><li>
Proficient in assisting with post-campaign reporting and analysis for advertisers and partners.</li></ul>
Management Responsibilities<ul><li>
Management of order workflow across commercial, editorial, production, and finance teams to ensure timely delivery of booked campaigns.</li><li>
Supporting the coordination of digital, print, and experiential sales activities to ensure operational accuracy and efficiency.</li><li>
Maintaining and updating Trello boards to track sales requests, deliverables, and deadlines across teams.</li><li>
Ensuring all sales documentation is correctly processed, approved, and filed.</li></ul><div>
Project and Account Support</div><ul><li>
Supporting the sales team with day-to-day account administration, acting as a key point of coordination between internal departments.</li><li>
Assisting the team during peak periods, leave cover, or high-volume sales cycles as required.</li><li>
Supporting the planning, coordination, and administration of Time Out events, awards, and activations, including pre- and post-event logistics and documentation.</li><li>
Assisting with client communication, follow-ups, and internal coordination to ensure high service standards.</li></ul>
Media Planning and Relationship Support<ul><li>
Supporting the sales team with media planning administration based on client briefs across print, digital, social, and experiential platforms.</li><li>
Assisting in maintaining strong internal and external relationships to ensure seamless campaign execution and client satisfaction.</li><li>
Supporting the identification and administration of commercial opportunities to maximise brand investment and delivery.</li></ul></div>

Admin Assistant, Sales - Time Out

Avicenna Enterprise Solutions

Avicenna Enterprise Solutions is seeking a proactive and motivated Junior Business Development Assistant to support our business development activities. The ideal candidate should have experience in lead generation, market research, and client outreach within the IT industry.Responsibilities<ul><li>Research and identify potential clients through LinkedIn, Upwork, Fiverr, and other online platforms.</li><li>Generate and qualify leads for business development activities.</li><li>Search for relevant projects and bidding opportunities on Upwork and Fiverr.</li><li>Maintain and update lead databases and CRM records.</li><li>Conduct market research to identify new business opportunities.</li><li>Assist in client outreach and follow-up communications.</li><li>Support the Business Development team in achieving sales goals.</li><li>Prepare reports and maintain accurate records of business development activities.</li></ul>Requirements<ul><li>Minimum 1 year of experience in Business Development, Lead Generation, or a similar role.</li><li>Hands-on experience with LinkedIn, Upwork, and Fiverr for lead generation or client acquisition.</li><li>Bachelor's degree in Business Administration, Marketing, Sales, Management, or a related field is preferred.</li><li>Strong communication and interpersonal skills.</li><li>Familiarity with CRM tools is preferred.</li><li>Good written and verbal English communication skills.</li><li>Ability to work independently and as part of a team.</li></ul>How to ApplyEmail your CV to: hr@avicennaenterpise.com Job Type: Full Time Location: Johar Town, Lahore / On-site Work Location: In personPay: Rs15,000.00 - Rs30,000.00 per monthWork Location: In person

Business Development Assistant (Junior )

Al-Futtaim

<div>
 
 Job Requisition ID:
 
 178242
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
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 <li>
 The Sales Assistant plays a crucial role in driving sales and enhancing the customer experience in the store. This role involves performing various operational tasks as directed by the store management, which includes maintaining excellent housekeeping and visual presentation standards. The Sales Assistant needs to establish strong rapport with the customers through energetic customer service and must act in a manner that aligns with the store's brand values. Success in this role is measured by the ability to maintain a clean and inviting store environment, providing customers with a welcoming and informed interaction, and supporting the store's operational goals.
 
 
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 What You Will Do:
 
 
 
 General
 
 
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 Maintain store standards and cleanliness to create a sparkling clean and organized environment.
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 Project a positive first impression with an energetic attitude and a keen adherence to the dress code.
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 Greet customers immediately upon entering the store with a welcoming smile and genuine, personable greeting.
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 Provide customers with up-to-date and relevant product information.
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 Deliver quality service in fitting rooms, following up with customers promptly and maintaining cash wrap cleanliness while attempting to increase sales.
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 Provide efficient service at the cash wrap, offering gift cards, maintaining cleanliness, and capturing customer information in the database.
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 Thank all customers sincerely as they exit the store and invite them to return.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
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 <li>
 Excellent customer service skills
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 Strong communication abilities
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 Ability to maintain store cleanliness and organization
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 Skill in handling sales transactions and database management
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
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 High School Degree
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 1-2 years of retail sales experience
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 Good verbal communication skills
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 Ability to perform some heavy lifting and stand for a minimum of 8 hours
 
 
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 We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.
 
 
 Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.
 
 
 As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.
 
 
 Additional Internal Information:
 
 
 
 Note:-
 
 
 
 You must have been an Al-Futtaim employee for at least 18 months in order to be considered.
 
 
 You must inform your HRBP in confidence of your application.
 
 
 Please note that this vacancy may be advertised externally in the next week so apply without delay.
</div>

Sales Assistant

Vivo Middle East

Job Type: Full-timeExperience Required: 1&ndash;3 yearsPosition OverviewWe are seeking a dependable, detail-oriented, and highly organized Finance and Sales Assistant to join our team in Dubai. This role focuses on providing daily financial administrative support and assisting with international trade order tracking.Because our business model centers on high-value, low-frequency boutique transactions, this position offers a stable, well-paced, and low-stress working environment. The ideal candidate will not have to manage a chaotic, fast-paced workload, but must demonstrate exceptional accuracy, responsibility, and hands-on execution to ensure high-value transactions and documentation are handled without error.Core Responsibilities1. Finance &amp; Administrative SupportDocument Management &amp; Archiving: Establish and maintain a meticulous physical and digital filing system. Safeguard all invoices, receipts, and core corporate documents to ensure they are easily retrievable and audit-compliant.External Liaison: Assist with basic external administrative tasks, such as visiting local banks or government departments to submit or collect documents. (Note: Main tax and compliance filings are fully handled by external professional firms; primary banking contacts are predominantly Chinese-speaking account managers, ensuring low communication barriers).General Administration: Assist with other ad-hoc administrative and logistical duties within the office.2. Sales Support &amp; Supply Chain TrackingOrder &amp; Documentation Management: Process sales orders and prepare standard international trade shipping documents, including Commercial Invoices, Packing Lists, and related standard certifications.Shipment Tracking: Track and monitor the logistics, customs clearance, and document flow of goods shipped from Dubai to destination markets.Monthly Reconciliation: Conduct monthly inventory and data reconciliation, accurately recording procurement intake, warehouse inflows/outflows, and shipping details.Client Maintenance: Maintain occasional, routine professional communication with local clients in Dubai to ensure seamless information alignment.Job RequirementsExperience: 1&ndash;3 years of experience in financial administration, sales assistance, basic accounting, or logistics tracking/documentation.Technical Skills:Proficiency in Oracle systems is highly preferred.Proficiency in Microsoft Office (especially Excel for efficient data comparison and monthly reconciliation).Language Skills: Fluent spoken and written English is mandatory to meet the requirements of daily office operations and external compliance liaison.Core Competencies: High integrity, a strong sense of responsibility, and exceptional attention to detail (essential for handling high-value business transactions).Benefits &amp; Work EnvironmentVisa &amp; Medical Insurance: In accordance with UAE Labor Law, the company will fully cover and provide a UAE employment visa and medical insurance.Work Environment: A harmonious office atmosphere with straightforward team relationships and a manageable workload. There are no high-pressure sales targets, offering an excellent work-life balance.Office address： Seventh Floor 6 West A, Dubai Airport FreezoneAbout the companyvivo is a leading global technology company committed to creating trendsetting smart mobile products and services. Vivo is devoted to forming a vibrant mobile internet ecosystem and currently owns and operates an extensive network of research operations in San Diego, Shenzhen, Nanjing, Beijing, Hangzhou and Taipei. These R&amp;D centers focus on the development of cutting- edge consumer technologies including 5G, AI, mobile photography and next-generation smartphone design. Vivo has also set up five production bases across China, South Asia and Southeast Asia. Vivo features offline retail stores in over 1,000 cities worldwide and has over 200 million customers enjoying its mobile products and services.Website: https://www.vivo.com/en/about-vivoJob Type: Full-timeWork Location: In person

Finance and Sales Assistant

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