sales support assistant

Dream Pharma Group

Administrative Assistant (Sales, Purchasing &amp; Operations Support)About the RoleWe are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to join our team.The successful candidate will support the daily operations of the Sales, Purchasing, Warehouse, and Accounts departments by coordinating workflows, following up on pending tasks, and ensuring every order progresses smoothly from quotation to delivery, documentation, and invoicing.This is not an accounting position or a traditional secretary role. It is an operations support role focused on coordination, administration, documentation, and follow-up.Key ResponsibilitiesSales Support<ul><li>Receive and register customer inquiries and orders.</li><li>Prepare Order Sheets and coordinate with the Sales team for pricing.</li><li>Send quotations after management approval.</li><li>Follow up on quotations and customer responses.</li><li>Track customer orders until completion.</li></ul>Purchasing Support<ul><li>Prepare and send Purchase Orders (POs).</li><li>Follow up with suppliers regarding order confirmations and delivery schedules.</li><li>Monitor outstanding Purchase Orders.</li><li>Follow up on prepaid purchase orders until materials are received.</li><li>Maintain supplier records and purchasing documentation.</li></ul>Delivery &amp; GRN Follow-up<ul><li>Maintain the Delivery &amp; GRN Follow-up Report.</li><li>Follow up with customers after materials are collected from our warehouse to ensure GRNs are issued on time.</li><li>Contact customer project representatives regarding delayed GRNs.</li><li>Prepare and maintain the Pending GRN Report.</li><li>Coordinate with Sales and Purchasing to resolve delivery-related issues.</li><li>Follow up until invoices can be issued.</li></ul>Cheque Administration<ul><li>Prepare cheques and supporting documents.</li><li>Submit cheques to the Accounts Department for verification and system entry.</li><li>Receive verified cheques for management approval and signature.</li><li>Deliver signed cheques to suppliers after ensuring all required documents are complete.</li><li>Maintain an accurate cheque tracking register.</li></ul>Administrative &amp; Secretarial Duties<ul><li>Handle incoming calls, emails, and office correspondence.</li><li>Welcome visitors and suppliers.</li><li>Schedule meetings and appointments.</li><li>Prepare business correspondence.</li><li>Maintain organized electronic and hard-copy filing systems.</li></ul>Operations Coordination<ul><li>Coordinate daily between the Sales, Purchasing, Warehouse, and Accounts departments.</li><li>Monitor all pending operational tasks.</li><li>Ensure each task progresses until completion.</li><li>Escalate delays to management.</li><li>Help improve workflow and reduce operational delays.</li></ul>ReportingPrepare daily and weekly reports, including:<ul><li>Pending Customer Orders</li><li>Pending Quotations</li><li>Outstanding Purchase Orders</li><li>Delivery Status</li><li>Pending GRNs</li><li>Pending Invoices</li><li>Cheques Pending Signature</li><li>Cheques Delivered</li><li>Material Shortages</li><li>Supplier Follow-up Status</li></ul>Requirements<ul><li>Minimum 2 years of experience in administration, coordination, purchasing support, or office operations.</li><li>Proven hands-on experience using Tally ERP (Tally Prime or Tally ERP 9), including Purchase Orders, data entry, and daily operational follow-up. (Mandatory)</li><li>Excellent command of English (spoken and written).</li><li>Good knowledge of Microsoft Excel and Microsoft Office.</li><li>Ability to create and maintain tracking sheets using Excel.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and follow-up abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to work under pressure and meet deadlines.</li><li>Self-motivated and able to work independently.</li><li>Ability to take ownership of tasks and follow them through until they are fully completed (Open &rarr; In Progress &rarr; Closed).</li></ul>Preferred Qualifications<ul><li>Experience in building materials, construction, trading, or industrial supply companies.</li><li>Good understanding of the complete workflow from customer inquiry to invoicing.</li><li>Experience handling:</li><li>Purchase Orders (PO)</li><li>Delivery Notes (DN)</li><li>Delivery &amp; GRN Follow-up</li><li>Quotation Tracking</li><li>Experience communicating with suppliers and customers.</li><li>Experience with ERP systems is an advantage.</li></ul>What Success Looks Like in This RoleThe successful candidate will:<ul><li>Ensure no order stops between departments.</li><li>Follow up on every task until completion.</li><li>Reduce GRN delays.</li><li>Ensure documentation is complete before invoicing or cheque release.</li><li>Prepare accurate reports for management.</li><li>Improve operational efficiency across departments.</li></ul>Why Join Us?<ul><li>Join a stable and growing company in the building materials and oil &amp; gas supply industry.</li><li>Work closely with management and gain experience across sales, purchasing, operations, and administration.</li><li>Professional and supportive working environment.</li><li>Career growth opportunities based on performance.</li><li>Training will be provided on company procedures and workflow.</li></ul>Our Message to ApplicantsWe are not looking for someone who simply completes administrative tasks. We are looking for someone who takes ownership, follows up proactively, and ensures every task is completed from start to finish. Your success in this role will be measured by your ability to keep work moving efficiently between all departments.Pay: AED1,745.90 - AED3,500.00 per monthWork Location: In person

Administrative Assistant (Sales, Purchasing & Operations Support)

TransGlobal Holdings Co.

<div>GENERAL FUNCTION / SUMMARY
The Administrative Assistant, Sales Support provides administrative, operational, and customer service support to the assigned regional office. Responsibilities include coordinating seminars and events, maintaining office organization, handling incoming communications, and assisting with various administrative functions. The ideal candidate is organized, service-oriented, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Greet visitors, clients, and agents in a professional and friendly manner and direct them to the appropriate staff members.</li><li>
Answer and route incoming phone calls, take messages, and respond to general inquiries.</li><li>
Maintain a professional and organized office environment, including reception, conference rooms, and common areas.</li><li>
Assist with ordering and maintaining office supplies and materials.</li><li>
Provide general administrative support to regional leadership and office staff.</li><li>
Provide administrative support to affiliated agents and assist with day-to-day operational requests.</li><li>
Follow up with agents and clients regarding outstanding requirements and documentation.</li><li>
Coordinate regional seminars, workshops, training sessions, and company events.</li><li>
Assist with event registration, venue preparation, materials coordination, supply ordering, and attendee communications.</li><li>
Support virtual and in-person training sessions, including training video replays and meeting logistics, etc.</li><li>
Perform other duties and special projects as assigned.</li></ul>
BASIC QUALIFICATIONS<ul><li>
Associate's degree.</li><li>
Minimum one (1) year of administrative, customer service, office support, or related experience.</li><li>
Experience supporting sales teams, financial services, insurance, or professional services environments is preferred.</li><li>
Strong verbal and written communication skills.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable learning new systems and technology platforms.</li><li>
Ability to maintain confidentiality and exercise sound judgment.</li><li>
Bilingual in English and Mandarin.</li><li>
Ability to work occasional evenings or weekends to support seminars, training events, and regional activities.</li></ul>
WHO WE ARE
With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.
WHY JOIN US<ul><li>
Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.</li><li>
MultilingualMulticultural: Work in a dynamic, diverse environment that understands and serves multicultural communities.</li><li>
Career Growth: Access to cross-functional training, licensing support, and professional development opportunities.</li><li>
Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success.</li><li>
Impactful Work: Help individuals and families achieve financial security and generational wealth.</li></ul>
WHAT WE OFFER<ul><li>
Competitive salary and benefits package.</li><li>
Opportunity to work in a collaborative and innovative environment.</li><li>
Professional development and growth opportunities.</li><li>
Pay starts at $18 -$25/hour based on experience.</li></ul></div>

Administrative Assistant, Sales Support (Bilingual in Chinese)

TalentPop App

<div>
 "
 
 
 
 We're Hiring: Sales and Support Virtual Assistant (VA)
 
 
 
 
 Remote | Full-Time | E-commerce Support
 
 
 
 At
 
 TalentPop App
 
 , we're building a team of talented remote professionals who are passionate about delivering exceptional customer experiences. We're currently hiring a
 
 Sales and Support Virtual Assistant (VA)
 
 to join our growing team and help drive customer satisfaction, sales, and long-term business success.
 
 
 If you have a background in sales or customer service and are highly organized, tech-savvy, and motivated to help customers find the right solutions &mdash; this role may be a perfect fit.
 
 
 
 IMMEDIATE ACTION REQUIRED: APPLICATION FAST-TRACK!
 
 
 
 To ensure your application is reviewed by the **Recruitment Team**, you
 
 must
 
 follow these critical steps exactly. **Applications that do not choose 'Brand Concierge' and enter the correct code WILL NOT be reviewed.**
 
 
 <ul>
 <li>
 When selecting the position during your application, please choose &ldquo;Brand Concierge&rdquo; from the list of available roles.
 </li>
 <li>
 In the application form, you&rsquo;ll be asked for an application code &ndash; please enter SSVA in that field.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide real-time support to customers via live chat, email, SMS, and phone
 </li>
 <li>
 Recommend products, assist in purchase decisions, and identify upsell/cross-sell opportunities
 </li>
 <li>
 Manage order inquiries, including shipping, tracking, returns, and refunds
 </li>
 <li>
 Update CRM tools and track customer interactions accurately
 </li>
 <li>
 Represent each e-commerce brand in a way that reflects their tone and values
 </li>
 <li>
 Share customer feedback and insights to improve sales processes
 </li>
 <li>
 Collaborate with internal teams to meet performance and service goals
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 1 year remote/online experience in sales, customer support, or virtual assistant roles
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Comfortable using platforms such as Shopify, Gorgias, Zendesk, or similar tools
 </li>
 <li>
 Ability to work independently in a remote, fast-paced environment
 </li>
 <li>
 Detail-oriented, proactive, and results-driven
 
 
 </li>
 </ul>
 
 Technical Requirements
 
 
 
 <ul>
 <li>
 A personal PC or laptop with an i5 processor or higher.
 </li>
 <li>
 A stable internet connection with a minimum of 25 Mbps upload and download speeds.
 </li>
 <li>
 A quiet, professional workspace for calls.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Performance-based raises and commission opportunities
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Monthly health stipend or an HMO coverage to keep you feeling your best(location-dependent)
 </li>
 <li>
 Recognition bonuses for outstanding performance
 </li>
 <li>
 100% remote setup with a supportive, collaborative team environment
 </li>
 <li>
 Career development opportunities
 
 
 </li>
 </ul>
 
 Join us at TalentPop App and help shape the future of e-commerce sales and support. Apply today.
 
 
 
 "
</div>

Sales & Support VA

Al Rams Group

We're Hiring: Assistant Sales Manager (Electronics &amp; Home Appliances)Location: Dubai, UAEWe are seeking a dynamic and results-driven Assistant Sales Manager to join our growing team. The ideal candidate should have solid UAE market experience in the Electronics &amp; Home Appliances industry and a passion for driving sales growth and building strong customer relationships.Requirements:<ul><li>Preferably female applicants</li><li>Bachelor's degree in Business Administration, Marketing, or a related field</li><li>Minimum 3&ndash;5 years of UAE experience in the Electronics &amp; Home Appliances industry</li><li>Proven experience in sales, business development, and account management</li><li>Strong leadership, communication, negotiation, and presentation skills</li><li>Good knowledge of the UAE retail, wholesale, and distribution market</li><li>Proficient in Microsoft Office applications</li><li>Valid UAE driving license is an advantage</li></ul>Key Responsibilities:<ul><li>Assist the Sales Manager in developing and executing sales strategies to achieve business targets</li><li>Manage and expand relationships with retailers, dealers, and key accounts</li><li>Identify new business opportunities and support market expansion initiatives</li><li>Monitor market trends, competitor activities, and customer requirements</li><li>Prepare sales forecasts, reports, and performance analysis</li><li>Coordinate with internal teams to ensure timely order fulfillment and excellent customer service</li><li>Support product launches, promotional activities, and marketing campaigns</li></ul>Immediate joiners are highly preferred.Only shortlisted candidates will be contacted.Job Type: Full-timeWork Location: In person

Assistant Sales Manager

Faj IT Solutions

About UsFAJ Group of companies is a dynamic and rapidly growing e-commerce business, technical services, and IT solutions based in Dubai- UAE, and Islamabad -Pakistan.We specialize in delivering high-quality products, IT solutions, and technical support to our customers, and our commitment to excellence has positioned us as a leader in the industry. With our main office located in Dubai, UAE, we are expanding our team and are currently seeking highly skilled and experienced team to join us.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Job Description:We require an Operations Assistant Sales / Purchase Department job in Islamabad Capital Territory, PakistanBachelor&rsquo;s degree in any field, from a recognized university.Preferred Age of 28-35Experience:Minimum 3 years of relevant experience, preferably working in an international or corporate organization.Strong planning and organizing skills to handle operational assistance tasks under the given timelines.Proficiency in computers, especially Word, Excel, CRM and Outlook.Effective writing and communication skills in English.Responsibility :Attends inbound and makes outbound calls, WhatsApp chat / Online chat etc.. respondsRegisters and follows up customers&rsquo; inquiries or complaint/sPrepares quotations/estimates, invoices to customersPrepares weekly reports on power retailersHandles our products / spare parts inquiries and customers' registration via chat or emails.Ensures all field teams address customers&rsquo; complaint/s and requestsDevelops customer feedback system to ensure customer satisfactionSends daily and monthly reports to the managerPerforms other related clerical, admin and sales jobsAddresses customers&rsquo; queriesPrepares Statement of Accounts of various parties and follows upCoordinate with teamsSends daily and monthly reports to the managerHandles prospective clients and provides counselingPerforms other related clerical, admin and sales jobsHandles clients in a professional mannerDeals with customer issuesProcesses customer ordersKeeps up to date with product developmentsCalls clienteleDevise new sales or marketing strategiesWorks with other departmentsSchedules appointments, calls and meetingsThe Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRM.Prepare expense sheets for contractual drivers.Provide admin support to designated Staff at PRM. Arrange logistics of designated staff on in-land and abroad missions.Pay: Rs30,000.00 - Rs40,000.00 per monthWork Location: In person

CSR - Customer Service Representative

Tailstorm Health Inc

<div>Assistant Director of Sales &ndash; Hospital Sales
Company: Medivant Healthcare 
Department: Hospital Sales 
Location: Phoenix, AZ (Travel Required) 
Reports To: Vice President of Sales
Position Summary
Medivant Healthcare is seeking a results-driven Assistant Director of Sales &ndash; Hospital Sales to support the growth and execution of our hospital sales strategy across the United States. This leadership role is responsible for driving revenue growth, developing strategic customer relationships, supporting the sales team, and expanding Medivant's presence within hospitals, health systems, IDNs, GPOs, and other healthcare organizations.
The ideal candidate has a strong background in pharmaceutical or healthcare sales, experience selling to hospitals, and the ability to lead, coach, and motivate a high-performing sales team while delivering exceptional customer service.
Key Responsibilities
Sales Leadership &amp; Strategy<ul><li>
Support the VP of Sales in developing and executing the national hospital sales strategy.</li><li>
Lead, coach, and mentor Hospital Sales Representatives to achieve individual and team sales goals.</li><li>
Monitor sales performance, pipeline activity, and revenue forecasts.</li><li>
Identify opportunities to expand market share and increase product adoption within hospitals and healthcare systems.</li><li>
Develop sales plans aligned with company objectives and revenue targets.</li></ul>
Business Development<ul><li>
Build and maintain strong relationships with hospital administrators, pharmacy directors, procurement teams, physicians, and key decision-makers.</li><li>
Identify and pursue new business opportunities within hospitals, health systems, Integrated Delivery Networks (IDNs), Group Purchasing Organizations (GPOs), and specialty clinics.</li><li>
Conduct presentations, product demonstrations, and business reviews with prospective and existing customers.</li><li>
Negotiate pricing and commercial agreements in collaboration with senior leadership.</li></ul>
Customer Relationship Management<ul><li>
Serve as a trusted advisor to customers by understanding their operational and clinical needs.</li><li>
Ensure high levels of customer satisfaction through proactive communication and timely issue resolution.</li><li>
Collaborate with Customer Service, Operations, Manufacturing, Quality, and Finance teams to ensure seamless customer support.</li></ul>
Team Development<ul><li>
Recruit, onboard, train, and mentor Hospital Sales Representatives.</li><li>
Conduct regular coaching sessions, ride-alongs, and performance evaluations.</li><li>
Foster a culture of accountability, collaboration, and continuous improvement.</li><li>
Assist in developing sales training materials and best practices.</li></ul>
Sales Operations &amp; Reporting<ul><li>
Maintain accurate sales forecasts, customer information, and pipeline updates within the CRM system.</li><li>
Analyze sales trends, market intelligence, and competitor activity to identify growth opportunities.</li><li>
Prepare weekly, monthly, and quarterly sales performance reports.</li><li>
Ensure compliance with company policies and healthcare industry regulations.</li></ul>
Cross-Functional Collaboration<ul><li>
Partner with Marketing to support product launches and promotional initiatives.</li><li>
Collaborate with Operations and Supply Chain to ensure product availability and customer satisfaction.</li><li>
Work closely with Finance on pricing strategies, contracts, and revenue forecasting.</li><li>
Support executive leadership with strategic sales initiatives and special projects.</li></ul>
Qualifications<ul><li>
Bachelor's degree in Business Administration, Healthcare Administration, Life Sciences, Marketing, or a related field. MBA preferred.</li><li>
10-15 years of pharmaceutical, healthcare, or medical sales experience, including at least 5 years in a sales leadership role.</li><li>
Demonstrated success selling to hospitals, health systems, IDNs, or GPOs.</li><li>
Strong knowledge of hospital purchasing processes and healthcare reimbursement environments.</li><li>
Proven ability to lead high-performing sales teams and consistently exceed revenue targets.</li><li>
Experience with CRM platforms (Salesforce, HubSpot, Zoho CRM, or similar).</li><li>
Excellent communication, negotiation, presentation, and relationship-building skills.</li><li>
Strong analytical, organizational, and strategic planning abilities.</li></ul>
Preferred Qualifications<ul><li>
Experience within a 503B outsourcing facility, sterile compounding, injectable pharmaceuticals, or specialty pharmaceuticals.</li><li>
Existing relationships with hospital pharmacy leadership and healthcare purchasing organizations.</li><li>
Experience launching new pharmaceutical products or expanding into new healthcare markets.</li></ul>
Travel Requirements<ul><li>
Ability to travel up to 50&ndash;75% within the United States.</li><li>
Valid driver's license and ability to travel by air as required.</li></ul>
Key Competencies<ul><li>
Strategic Leadership</li><li>
Hospital Sales Expertise</li><li>
Business Development</li><li>
Customer Relationship Management</li><li>
Negotiation &amp; Contract Management</li><li>
Team Leadership &amp; Coaching</li><li>
Revenue Growth</li><li>
Sales Forecasting &amp; Pipeline Management</li><li>
Cross-Functional Collaboration</li><li>
Communication &amp; Presentation Skills</li><li>
Problem Solving &amp; Decision Making</li></ul></div>

Assistant Director of Sales

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10000 sales support assistant jobs Near Me

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