sales support assistant

Pavago

Job Title: Sales Assistant
 Position Type: Full-Time, Remote
 Working Hours: U.S. client business hours (aligned with sales team schedules and prospect time zones)
 
About the Role: 
Our client is seeking a Sales Assistant to provide administrative and operational support to sales teams. This role ensures that sales representatives and account executives are free to focus on closing deals while the Sales Assistant keeps the CRM accurate, meetings scheduled, and documents prepared. You’ll act as the organizational backbone of the sales function, maintaining smooth communication between prospects, sales reps, and internal teams.
 
Responsibilities:CRM Management: 
<ul>
<li>Enter, update, and maintain accurate lead, contact, and opportunity records in Salesforce, HubSpot, Zoho, or Pipedrive.</li>
<li>Monitor CRM data quality, correcting duplicates, missing fields, or outdated records.</li>
</ul>
Scheduling & Coordination: 
<ul>
<li>Schedule calls, demos, and follow-ups across time zones using Outlook, Google Calendar, or scheduling tools like Calendly.</li>
<li>Coordinate internal prep meetings and ensure sales reps have the right materials before calls.</li>
</ul>
Proposal & Document Support: 
<ul>
<li>Draft, format, and proofread sales proposals, quotes, and presentations.</li>
<li>Assist with RFP/RFI responses, ensuring templates are current and brand-compliant.</li>
<li>Use tools like Google Slides, PowerPoint, and Canva for visual deliverables.</li>
</ul>
Reporting & Metrics: 
<ul>
<li>Generate weekly and monthly reports from CRM: pipeline activity, conversion rates, and sales KPIs.</li>
<li>Maintain dashboards that give sales leadership visibility into performance.</li>
</ul>
Communication & Follow-Up: 
<ul>
<li>Draft and send follow-up emails after meetings, thank-you notes, and reminders to prospects.</li>
<li>Assist with inbound lead response by sending introductory emails and routing qualified leads to the appropriate rep.</li>
</ul>
Cross-Team Collaboration: 
<ul>
<li>Liaise with marketing for campaign leads, finance for contract approvals, and operations for order processing.</li>
<li>Track deliverables between departments to ensure a smooth customer journey.</li>
</ul>
What Makes You a Perfect Fit: 
<ul>
<li>Organized, detail-oriented, and proactive.</li>
<li>Strong communicator with excellent writing skills.</li>
<li>Comfortable managing multiple priorities in a fast-paced environment.</li>
<li>Collaborative, supporting both sales reps and leadership.</li>
</ul>
Required Experience & Skills (Minimum): 
<ul>
<li>1–2 years administrative, operations, or sales support experience.</li>
<li>Familiarity with at least one CRM (Salesforce, HubSpot, Zoho, Pipedrive).</li>
<li>Proficiency with Microsoft Office/Google Workspace.</li>
<li>Strong written communication and scheduling skills.</li>
</ul>
Ideal Experience & Skills: 
<ul>
<li>Experience creating proposals, decks, or sales collateral.</li>
<li>Familiarity with lead generation workflows or SDR/BDR support.</li>
<li>Industry exposure in B2B SaaS, professional services, or marketing agencies.</li>
<li>Basic data analysis skills for sales reports (Excel pivot tables, Google Data Studio).</li>
</ul>
What Does a Typical Day Look Like?
 A Sales Assistant’s day revolves around keeping the sales engine organized and moving forward. You will:
 <ul>
<li>Maintain CRM accuracy by updating opportunities, logging activity, and cleaning lead data.</li>
<li>Coordinate meetings and demos across calendars, ensuring reps have proposals, decks, and context in advance.</li>
<li>Prepare documents and presentations to support pitches, including quotes and RFP templates.</li>
<li>Generate reports so leadership can see pipeline health, conversion metrics, and activity summaries.</li>
<li>Follow up with prospects after meetings, keeping communication clear and professional.</li>
<li>Collaborate across teams to ensure leads are routed properly, contracts are processed, and the customer experience is seamless.</li>
</ul>
In essence: you ensure the sales team is organized, informed, and supported, so they can focus on building relationships and closing deals.
 
Key Metrics for Success (KPIs): 
<ul>
<li>CRM data accuracy (complete, current, no duplicates).</li>
<li>On-time scheduling and preparation of meetings.</li>
<li>Proposals and documents delivered error-free.</li>
<li>Weekly/monthly reports are consistently accurate and on schedule.</li>
<li>Positive feedback from the sales team on support effectiveness.</li>
</ul>
Interview Process: 
<ul>
<li>Initial Phone Screen</li>
<li>Video Interview with Pavago Recruiter</li>
<li>Practical Task (e.g., clean sample CRM data and draft a short proposal template)</li>
<li>Client Interview</li>
<li>Offer & Background Verification</li>
</ul>

Sales Assistant

HYM Investment Group

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Sales Admin Assistant ( Female )

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Job Description:We are looking for energetic and motivated Sales Assistant to join our team! Your main role will be to promote and sell our products/services, reach out to potential customers, and help the company grow.Responsibilities:&middot; Approach and engage with customers in person or online&middot; Present and demonstrate products/services&middot; Achieve sales targets and goals&middot; Maintain good relationships with clients&middot; Provide feedback from customers to the managementQualifications:&middot; With sales experience.&middot; Good communication and people skills&middot; Positive attitude and goal-oriented&middot; Can work under minimal supervisionJob Type: Full-time

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Backoffice Sales Assistant (Junior Level)&nbsp;Location: Riyadh, Saudi ArabiaGender: MaleExperience: 0–2 yearsLanguages: Very good command of both Arabic and English (spoken and written)&nbsp;---&nbsp;About the Role&nbsp;We are looking for a Junior Backoffice Sales Assistant to support our sales and marketing teams. The role focuses on assisting with day-to-day operations, reporting, and coordination to ensure efficient execution of sales activities and high data accuracy. The ideal candidate is organized, detail-oriented, and eager to learn within a fast-paced environment.&nbsp;&nbsp;---&nbsp;Key Responsibilities&nbsp;Support sales representatives with order entry, tracking, and daily operational tasks.&nbsp;Follow up with customers and partners to maintain strong professional relationships.&nbsp;Conduct market research and summarize findings on products, services, and competitors.&nbsp;Identify and analyze competitors to support strategic decision-making.&nbsp;Coordinate with internal departments to assist the sales team as required.&nbsp;Respond promptly to customer inquiries via email and phone.&nbsp;Maintain and update customer and market information databases.&nbsp;Assist in the preparation of proposals, quotations, and tender submissions.&nbsp;Monitor online tender platforms and newspapers daily to identify new opportunities and share qualified leads with the sales team.&nbsp;Serve as the focal point for formal tendering and bidding processes.&nbsp;Track and manage partner NDAs, MOUs, and reseller agreements, ensuring timely renewals.&nbsp;Maintain records of customer contracts and notify management prior to expiration.&nbsp;Track sales activities, appointments, and complaints for management review.&nbsp;Conduct cold and warm calls to potential leads; schedule and follow up as needed.&nbsp;Maintain and update CRM data and prepare monthly reports.&nbsp;Support management with daily, weekly, and monthly action summaries.&nbsp;Perform other administrative and reporting duties as assigned.&nbsp;---&nbsp;Qualifications&nbsp;Education: Bachelor’s Degree in Business Administration, Computer Science, or a related field.&nbsp;Experience: 0–2 years (fresh graduates are welcome to apply).&nbsp;---&nbsp;Required Skills &amp; Competencies&nbsp;<ul><li>Strong analytical and reporting skills.</li><li>Excellent communication (Arabic and English).</li><li>Proficiency in Microsoft Office (Excel, Word, PowerPoint).</li><li>Excellent organizational and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Customer-focused and team-oriented.</li><li>Ability to prioritize and complete tasks efficiently.</li><li>Knowledge of GPS technology is a plus.</li></ul>&nbsp;---&nbsp;Core Competencies&nbsp;<ul><li>Communication and Interpersonal Skills</li><li>Time Management</li><li>Planning and Organization</li><li>Personal Effectiveness and Credibility</li><li>Flexibility and Adaptability</li><li>Results Orientation</li><li>Innovation and Creativity</li><li>Team Collaboration</li></ul>

Backoffice Sales Assistant (Junior Level)

Dubai Finanz

<div _msttexthash="46950917" _msthash="15">As a sales assistant, you will become the best version of yourself with discipline, perseverance and full commitment. At the same time, you will support hundreds of real estate investors in being successful in one of the most exciting markets in the world through our tailor-made financing strategies.</div> <div> As a Sales Assistant, you will take on the following tasks: </div> <div> You will call warm contacts who have applied to us for a consultation and decide on the basis of a guideline whether these contacts will receive one of the limited and sought-after places for a consultation. </div> <div> You maintain your contacts, calls and conversations in our CRM tool Umsatz.io. </div> <div> You call selected contacts, charmingly overcome the hurdles and convince investors of an initial interview. </div> <div> You call potential contacts and arrange consultations. </div> <div> </div> <div> Your profile </div> <div> You have already had your first experience with personality development, be it through courses, seminars or books. You are either an extrovert or wish to live out your extroverted side even more. </div> <div> You have the ambition to achieve more than the average citizen in a typical 9-to-5 job and are willing to give more than others for it. You want to be paid according to the value you create, not for the hours you work. </div> <div> The idea of working more than 40 hours a week doesn't scare you off, it motivates you. You love to really step on the gas, learn a lot and see results quickly. Your drive is to reach your full potential and progress faster than anyone else. </div> <div> In the past, you have overcome challenges that many would have failed because it became too much for them. You don't give up when things get tough, on the contrary, that's exactly the moment when you blossom. For you, it's the success that counts, not the excuses. </div> <div> When it comes down to it, job fulfillment is more important to you than just a fat salary. Don't worry, you get both with us. Your attitude makes the difference. </div> <div> You're ready to move to Dubai for the right opportunity. You speak fluent German and have not only your head, but also your heart in the right place. We are not looking for employees, we are looking for doers.</div> <div></div>

Al-Futtaim

<div>Job Requisition ID: 172955
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day. 


Overview of the role: 
The Sales Assistant is responsible for sales generation and delivering a positive customer experience, and for a variety of operational duties as assigned by the store management team. 


What you will do:

Store Safety 
Creates a sparkling, clean, and organized environment by maintaining store standards and cleanliness 

Excellent Customer Service 
Creates a positive first impression for the customer through an energetic attitude and by adhering to the dress code 
Greets customers immediately upon entering the store with a smile and a sincere, non-business-like greeting 
Provides customers with current, relevant information about the product. 
Sincerely thank all customers for shopping as they exit the store and invite them back.

Quality 
Provide quality service in the fitting rooms, follow up with customers promptly, maintain cash wrapcleanliness, and attempt to add on to the sale 
 
Administrative 
Provides efficient service at the cash wrap, offers gift cards, maintains cash wrap cleanliness, and captures customer information in the database 


Required Skills to be successful 
Extensive experience in Sales, Marketing, and Operations, and working in the retail/ brand management industry, specifically in Fashion. 
Sound in-depth knowledge of the market, brand positioning, and trends. 
An understanding of the current economic situation, the impacts of potential threats, and competitors. 


What equips you for the role:

Minimum Qualification and Knowledge: 
Education: 
High School Diploma or equivalent 
Minimum Experience: 
Minimum 2 years of Retail Sales experience. 


Job-Specific/Technical Skills required to complete the tasks:

Good verbal communication skills 
Some heavy lifting 
Ability to stand for a minimum of 8 hours 
Strong Customer Service 


We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish. 


Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence. 


As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.</div>

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