scheduling administrator

Reed's Adventures

About the Role:This is a fully remote position supporting clients with structured vacation planning and scheduling. In this role, you will assist individuals and families by organizing travel details, coordinating itineraries, and ensuring all components of their plans are clear, accurate, and easy to follow. Your primary focus will be maintaining organization, consistency, and attention to detail throughout the planning process.As an Administrative Scheduling Coordinator, you will assist with organizing vacation arrangements that may include accommodations, transportation, and scheduled activities. Many plans involve multiple steps and confirmations, so strong organizational skills and the ability to manage timelines efficiently are essential. You will help ensure that all reservations are properly documented, confirmations are accurate, and itinerary details are aligned.Clear communication is an important part of this role. You will assist with organizing updates and ensuring clients have clear and accessible information so they feel confident and prepared prior to departure.This position is ideal for individuals who enjoy structured work, flexible scheduling, and supporting others through detailed planning processes. Training is provided to ensure familiarity with systems, tools, and coordination workflows.Responsibilities:<ul><li>Coordinate vacation planning timelines and scheduling workflows</li><li>Organize reservations, confirmations, and itinerary details</li><li>Maintain accurate records and documentation</li><li>Ensure all planning components are structured and aligned</li><li>Communicate updates and planning information clearly</li></ul>Qualifications:<ul><li>Strong organizational and communication skills</li><li>Detail-oriented with reliable follow-through</li><li>Comfortable working independently in a remote environment</li><li>Ability to manage multiple tasks and timelines</li></ul>What We Offer:<ul><li>Comprehensive training and onboarding support</li><li>Flexible remote scheduling</li><li>Performance-based pay structure</li><li>Ongoing mentorship and professional guidance</li><li>Access to planning tools and systems</li><li>Growth-focused environment with advancement opportunities</li></ul>Pay: $45,000.00 - $80,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Houston, TX

Administrative Scheduling Coordinator (Remote)

Hill International

<div>The Scheduling Control Section Head (E2) is responsible for developing, managing, and overseeing project schedules across large-scale programs, ensuring alignment with timelines, budgets, and contractual requirements. The role involves monitoring progress, identifying risks and delays, coordinating with stakeholders, and implementing mitigation strategies to maintain schedule performance and optimize resource allocation. With extensive experience, the position also leads and mentors scheduling teams, drives continuous improvement in planning practices, and ensures accurate reporting, compliance with standards, and the effective use of advanced scheduling tools.</div>
 <div><ul><li>Develop, implement, and maintain projects schedules using industry-standard software.
</li><li>Monitor and track project progress, ensuring adherence to schedule milestones.
</li><li>Identify and analyze potential risks and delays, and develop strategies to mitigate them.
</li><li>Coordinate with project managers, engineers, and other stakeholders to ensure accurate and up-to-date project schedules.
</li><li>Provide regular reports and updates on project schedules to management and stakeholders.
</li><li>Ensure compliance with company policies, procedures, and quality standards.
</li><li>Observing existing processes, analyzing staff performance, and addressing deficiencies accordingly.
</li><li>Train and mentor scheduling control staff.
</li><li>Monitoring and tracking projects progress and writing up ad hoc reports. Attending and scheduling meetings as required.
</li><li>Understanding and meeting all contract requirements.
</li><li>Stay up to date with industry trends and best practices in project scheduling and control.
</li><li>Collaborate with cross-functional teams to optimize project schedules and resource allocation. Ensuring all projects are completed on time and within budgets.
</li><li>Informs themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill.
</li><li>Perform other duties as assigned by the line manager/supervisor.</li></ul></div>
 <div><ul><li>Bachelor in engineering from an accredited university.
</li><li>Minimum 20 years&rsquo; experience in planning and scheduling including having worked as the scheduling manager on large-scale projects.
</li><li>Experience in performing, monitoring, and reviewing planning and scheduling functions, which include schedule development, control, and analysis, in the field and the home office.
</li><li>Knowledge of supervision, personnel administration, and training of technical and non-technical personnel.
</li><li>Skilled in verbal and written communication.
</li><li>Advanced knowledge of engineering, procurement, contracts, construction, and startup work processes.
</li><li>Knowledge of engineering and construction management customarily acquired over time through specialized instruction or practical experience.
</li><li>Demonstrated ability to plan, organize, direct, perform, review, and present schedule products independently with minimal supervision. This includes using a high level of professional judgment and knowledge related to technical planning and scheduling skills and engineering design, construction, and procurement practices.
</li><li>Professional user of scheduling software such as Primavera P6 and EPPM platform.
</li><li>Ability to lead the section and allocate work load to team.</li></ul></div>
 <div><div>Hill International, with more than 4,300+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com . 
</div><div></div> 
<div>Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs. 
</div><div></div> 
<div>Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com . 
</div><div></div> 
Hill International is an Equal Opportunity Employer/Veteran/Disabled
 
 
Note : This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.</div>

Scheduling Control Section Head - (Saudization)

Northwell Health

<div>Description 
 
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what&rsquo;s possible for you and your career. 
 
Danbury Hospital, a 456-bed acute care hospital, has been providing award-winning, personalized patient care to the people of Western Connecticut for 140 years. Our specialty areas of excellence include a Level III NICU, a certified Thrombectomy-Capable Stroke Center, and compassionate psychiatric care, including a partial-hospitalization program. 
 
Our accolades include the following: 
<ul><li>
The Leapfrog Group - Grade A for quality and patient safety</li><li>
U.S. News &amp; World Report - High performance in heart failure treatment</li><li>
Healthgrades - One of America&rsquo;s 50 Best Hospitals</li><li>
Surgical Review Corporation (SRC) - Robotic Center of Excellence</li><li>
Joint Commission - Gold seal of approval in spine surgery</li></ul> 
 
At Danbury Hospital, we take great pride in our team members and their passion for providing the best care possible&mdash;always with heart. For many of our team members, that care extends beyond the walls of our hospital. We volunteer at local non-profits and participate in community initiatives and events. Our dedication to the health and well-being of our entire community makes this a truly special place to work. 
 
Summary: 
Supports the Director and Business Manager for Administrative and patient scheduling needs. Maintain all clinical data bases according to accreditation and regulatory guidelines. Strive to exceed the service expectations of our patients, physicians and all other customers. Partner with other departments/service lines across Nuvance to achieve organizational objectives. Contribute ideas and suggestions to improve patient/customer satisfaction and productivity. Develop ideas to eliminate unnecessary work and waste. Provide education and training to new employees on responsibilities contained within services departments. The Admin assistant provides administrative support to the department, including managing patient scheduling needs. As the first line of contact for our patients. 
Responsibilities:<ul><li>
Manages outpatient scheduling including history and physical queue, blocking and opening patient schedules, directs patient contact for test scheduling and confirmation calls, checks insurance coverage, partners with financial clearance department, obtains insurance pre-authorizations for needed services when applicable, ICD10 diagnosis coding knowledge and assess workflow.</li><li>
Manages patient appointments including activating patient orders, arriving patient, registers patient, coding and charging for completed procedures where applicable.</li><li>
Actively communicates with Director, Business Manager, Physicians, Practice Offices, and professional partners to assure appropriate workflow, verifies accurate submission of required patient information.</li><li>
Monitors and manages/evaluates staff coverage, patient versus tech ratio to optimize productivity and right sizing of staffing where applicable.</li><li>
Assists Manager in accreditation and regulatory requirements as identified by Manager.</li><li>
Manages Outpatient exception reports and submit corrections to optimize reimbursement in collaboration with the Manager.</li><li>
Completes Quality Assurance Audits as directed by Manager and reports information as needed.</li><li>
Provides administrative support to assure smooth daily department operations.</li><li>
Manages ordering of office supplies.</li><li>
Fulfills all compliance responsibilities related to the position.</li><li>
Performs other duties as assigned.</li><li>
Maintains and Models Nuvance Health Values.</li><li>
Demonstrates regular, reliable and predictable attendance</li></ul> 
Working Conditions: 
Manual: significant manual skills/motor coord &amp; finger dexterity 
Occupational: Little or no potential for occupational risk 
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force 
Physical Environment: Generally pleasant working conditions 
Company: Danbury Hospital 
Org Unit: 142 
Department: Sleep Lab 
Exempt: No 
Salary Range: $19.54 - $37.94 Hourly 
With strong hearts and open minds, we&rsquo;re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!</div>

Administrative Secretary/Procedure Scheduler FT Days

Bridginggap USA LLC

Assistant Administrator (Academic Support Preferred)Bridging Gap USA | Peachtree City, GA | Part-TimeAbout Bridging Gap USABridging Gap USA is an academic support and tutoring organization dedicated to helping students build confidence, strengthen academic skills, and achieve measurable success. We provide individualized instruction, test preparation, and academic coaching in a supportive, student-centered environment.We are seeking a motivated, organized, and student-focused professional to join our team as an Assistant Administrator. This role is ideal for someone who is passionate about education, communication, organization, and supporting student success in a fast-paced academic environment.Academic tutoring experience is highly preferred, and candidates interested in providing instructional support may have opportunities to tutor students based on qualifications and availability.Position SummaryThe Assistant Administrator supports the daily operations of the academic center while serving as a key point of communication for students, families, and staff. This role requires strong communication skills, attention to detail, adaptability, professionalism, and the ability to build positive relationships with families and students.The ideal candidate is proactive, organized, dependable, and comfortable multitasking while maintaining a warm and professional presence.Key Responsibilities:Administrative &amp; Operational Support<ul><li>Assist with daily operations of the academic support center</li><li>Support student onboarding, scheduling, and program coordination</li><li>Respond to parent and student inquiries in a professional and timely manner</li><li>Maintain accurate student records, attendance, and progress documentation</li><li>Coordinate communication between families, teachers, and leadership</li><li>Assist with student progress tracking and reporting</li><li>Help improve workflows and support overall student experience</li><li>Monitor scheduling updates, attendance, and follow-up communication</li><li>Support organization of testing, academic planning, and program logistics</li></ul>Relationship Building &amp; Communication<ul><li>Build strong relationships with students and families through proactive communication and personalized support</li><li>Contribute to a welcoming, professional, and student-centered environment</li><li>Work collaboratively with team members to maintain consistency and high-quality service</li><li>Support parent communication regarding schedules, student progress, and program expectations</li></ul>Optional Academic Support Responsibilities(Candidates with teaching or tutoring experience may have opportunities to support students academically.)<ul><li>Provide individualized tutoring or academic support in assigned subject areas</li><li>Assist with SAT, ACT, or academic preparation when needed</li><li>Support students with organization, study skills, and academic confidence</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree required</li><li>Teaching certification preferred but not required</li><li>Prior administrative, education, tutoring, academic coaching, or customer service experience strongly preferred</li><li>Experience communicating with parents, students, or families preferred</li><li>Experience with scheduling, organization, or student coordination preferred</li><li>SAT, ACT, or academic tutoring experience is a plus</li><li>Strong verbal and written communication skills</li><li>Excellent organizational and time management abilities</li><li>Ability to multitask and manage competing priorities</li><li>Strong interpersonal skills and ability to build rapport with students and families</li><li>Self-motivated, dependable, professional, and adaptable in a dynamic environment</li></ul>What We Offer<ul><li>Flexible scheduling</li><li>Collaborative and supportive work environment</li><li>Opportunity to make a meaningful impact on students and families</li><li>Competitive compensation based on experience and qualifications</li><li>Growth opportunities within a growing education organization</li></ul>Pay: $20.00 - $30.00 per hourEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>School administration: 2 years (Preferred)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Peachtree City, GA 30269 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li><li>Night Shift (Required)</li></ul>Work Location: In person

Assistant Administrator (Academic Support Preferred)

Kronquist Masonry

Customer Service Representative / Office Administrator (Hybrid Work From Home)Kronquist Fireplace &amp; Chimney &ndash; Watertown, NYJob Type: Full-Time (Flexible) Location: Hybrid (Work from Home + Occasional Office Days) Pay: Based on ExperienceJob SummaryKronquist Fireplace Chimney is hiring a Customer Service Representative (CSR) / Office Administrator to manage inbound calls, schedule appointments, handle customer pathway and follow ups.This is a remote-first position supporting a growing home service company specializing in chimney inspections, fireplace installations, and masonry repair work.You will act as the primary point of contact, helping convert leads into booked jobs and ensuring a smooth customer experience from first call to job completion.Key Responsibilities<ul><li>Answer inbound calls and provide customer support</li><li>Schedule service appointments and inspections (dispatching)</li><li>Respond to emails, website inquiries, and social media messages</li><li>Perform lead intake and qualification using a structured script</li><li>Maintain accurate customer records in CRM/software systems</li><li>Follow up on estimates, open leads, and pending jobs</li><li>Assist with job coordination between customers and technicians</li><li>Conduct post-service follow-ups and request customer reviews</li></ul>Daily Tasks<ul><li>Customer service (phone, email, messaging)</li><li>Appointment scheduling and calendar management</li><li>CRM data entry and job tracking</li><li>Lead follow-up and conversion</li><li>Administrative support for operations</li></ul>Qualifications<ul><li>1+ year experience in customer service, call center, or office administration preferred</li><li>Strong phone communication and interpersonal skills</li><li>Experience with CRM software or scheduling tools (Housecall Pro or similar a plus)</li><li>Highly organized and detail-oriented</li><li>Comfortable working remotely and independently</li><li>Basic computer proficiency (Google Workspace, email, spreadsheets)</li></ul>Preferred Experience (Keywords)<ul><li>Customer Service Representative (CSR)</li><li>Administrative Assistant / Office Assistant</li><li>Dispatcher / Scheduling Coordinator</li><li>Call Center Representative</li><li>Home Services (HVAC, plumbing, roofing, construction)</li><li>Lead management / inside sales</li></ul>Compensation &amp; Benefits<ul><li>Competitive pay based on experience</li><li>Flexible schedule</li><li>Growth opportunity within a scaling company</li><li>Performance-based incentives (booking &amp; follow-up success)</li></ul>Work Environment<ul><li>Hybrid/work-from-home majority of the time</li><li>Occasional in-office days in Watertown, NY</li><li>Fast-paced, small business environment</li></ul>Why Join Us<ul><li>Direct impact on company growth</li><li>Opportunity to grow into operations or management roles</li><li>Structured systems and training provided</li></ul>Apply NowSubmit your resume and a brief message about your customer service or administrative experience.Pay: $700.00 - $1,000.00 per weekWork Location: Hybrid remote in Watertown, NY 13601

Administrative Assistant

Troy and Banks

Overview We are seeking a detail-oriented and proactive Office Administrator to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong organizational skills, be proficient in computer literacy, and have experience in administrative support. As an Office Administrator, you will be responsible for managing various office tasks, providing customer support, and assisting with daily operations.Responsibilities<ul><li>Manage office communications, including emails and phone calls, ensuring timely responses.</li><li>Provide administrative support to staff members, including scheduling meetings and maintaining calendars.</li><li>Assist with customer inquiries and provide excellent customer support.</li><li>Maintain organized filing systems and ensure all documents are up-to-date.</li><li>Preparing Invoices. Proofread documents for accuracy and clarity before distribution. Recording data</li><li>Accounts Receivable-inputting paid invoices and follow up with client on past due invoices. Keeping and maintaining data.</li><li>Monthly reporting on client data, and accounts receivables to sales reps and executives</li><li>Support the team with clerical tasks such as typing reports and preparing presentations.</li><li>Act as a personal assistant to executives when needed, managing their schedules and travel arrangements.</li><li>Collaborate with other departments to ensure seamless operations within the office.</li></ul>Requirements<ul><li>Proven experience as an Office Administrator or similar role.</li><li>Strong computer literacy skills with proficiency in Microsoft Office and Excel applications.</li><li>Excellent organizational skills with the ability to multitask effectively.</li><li>Strong proofreading abilities to ensure high-quality documentation.</li><li>Experience in providing customer support and handling inquiries professionally.</li><li>Previous experience or in a similar setting is a plus but not required.</li><li>Ability to work independently as well as part of a team in a fast-paced environment.</li><li>Strong attention to detail and commitment to maintaining confidentiality.</li></ul>If you are an organized individual who thrives in an administrative role and enjoys supporting a dynamic team, we encourage you to apply for the Office Administrator position.Job Type: Part-timePay: From $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Schedule:<ul><li>4 hour shift</li><li>Day shift</li><li>Monday to Friday</li><li>Morning shift</li><li>No weekends</li></ul>Work Location: In person

Office Administrative Assistant

Stratum Environmental Group

About the jobAbout the RoleStratum Env Group is looking for a detail-oriented Company Administrator to keep our office running smoothly. You&rsquo;ll handle day-to-day bookkeeping, invoicing, payroll support, and general administrative operations. QuickBooks proficiency is a must.Key Responsibilities<ul><li>Manage accounts payable/receivable, invoicing, and billing in QuickBooks</li><li>Process payroll and maintain employee records</li><li>Track job costs, purchase orders, and vendor payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Coordinate with project managers on budgets and expense reports</li><li>Handle general office administration, correspondence, and scheduling</li><li>Assist with compliance documentation and permit tracking</li></ul>Requirements<ul><li>Proficiency in QuickBooks (Desktop or Online) &mdash; required</li><li>2+ years of administrative or bookkeeping experience</li><li>Strong attention to detail and accuracy</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Experience in construction, environmental services, or erosion control is a plus</li></ul>How to ApplySend your resume and a brief cover letter to [hr@stratumeg.com]. Include &ldquo;Company Administrator&rdquo; in the subject line.Pay: From $60,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Location:<ul><li>Texas (Required)</li></ul>Work Location: Remote

Company Administrator

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