scheduling assistant

JohnHart Real Estate

JohnHart Real Estate has 14 offices and over 500 agents working relentlessly to help clients sell and purchase homes. We are a team working together to achieve a common goal, to make sure our clients have access to the best agents and best service in the industry. We're a team of highly motivated individuals making sure things run smoothly. We are looking for a Scheduling Coordinator to join our growing team!As a Real Estate Scheduling Coordinator, your responsibilities will include:<ul><li>Manage schedules based on agents needs and home availability for photos</li><li>Manage lockbox tracking</li><li>Location tracking to ensure time is being properly utilized</li><li>Go over Field Coordinators daily scheduled and follow up</li><li>Review correspondents between Agent Liaison and Agent to determine whether photo scheduling has already been discussed</li><li>Communicate with LA Print/other printing company to schedule pick-ups and deliveries of marketing materials based on completion and Field Coordinator schedule</li><li>Keep track of properties that need listing signs based on daily requests/schedule sign placement on Field Coordinators calendar</li><li>Order signs, posts, and addition riders based on request</li><li>Answering a multi-line phone system</li><li>All incoming and outgoing mail</li><li>Maintain office and track office inventory</li></ul>Qualities and Qualifications:<ul><li>Must type minimum 50 wpm</li><li>Organized and able to take direction</li><li>Great multitasker who can keep up with a fast-paced environment</li><li>Motivated, independent problem solver</li><li>People person with exceptional customer service skills</li><li>Ability to work some weekends</li></ul>Education, Training and Experience:<ul><li>Some college course work preferred</li><li>1 years&rsquo; experience as a Scheduling Coordinator</li></ul>PLEASE DO NOT APPLY IF YOU DO NOT HAVE AT LEAST 1 YEAR OF SCHEDULING COORDINATION EXPERIENCE.Job Type: Full-timePay: $21.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Real Estate Scheduling Coordinator

Voyageurs Du Monde Egypt

Company Overview:Voyageurs is a leading travel agency in Egypt, specializing in tailor-made trips. Since our establishment in 2002, we have earned a reputation for excellence in providing exceptional travel experiences for our clients. With 140 full-time employees based in Cairo and across our branches in Luxor and Aswan, we are committed to delivering personalized, high-quality services that consistently exceed customer expectations.Role Description <ul><li>Assist the Traffic Manager in managing and adjusting weekly schedules for departmental activities.</li><li>Implement monthly adjustments to scheduling as necessary to accommodate traffic patterns and operational needs.</li><li>Assist in identifying and resolving scheduling conflicts, administrative issues, and communication challenges.</li><li>Make informed decisions to ensure the smooth operation of the traffic management processes.</li><li>Review and process operation files (arrivals), delivering them to the accounts department for verification and approval.</li><li>Ensure all operational content is handled correctly and in accordance with established procedures.</li></ul>Qualifications.<ul><li>Bachelor&rsquo;s degree in business administration, Management, or a related field.</li><li>Graduated from French School.</li><li>1 &ndash; 3 Years of experience.</li><li>Excellent in English and French</li><li>Proficiency in Microsoft Excel, Word, and Outlook.</li></ul>Submit Your CV recruitment@voyageursdumonde-eg.comJob Type: Full-timeLanguage:<ul><li>French (Required)</li></ul>

Deputy Traffic Manager - Tourism

Woodlem Park School

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 1 to 2 years 
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 Graduate 
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 Administration / Commercial Operations 
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 administrative support , scheduling meetings 
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 Jobseekers from any country 
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Administrative Assistant Job Location : Dubai, UAE Requirements : Should have experience as an Administrative Assistant Any Nationals 
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Administrative Assistant

AGT Middle East LLC

Office Assistant We are looking for a versatile and highly-organized office assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of manager. You may also be required to make travel arrangements and assist with other duties when required.To ensure success as an assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. You need to be intuitive to the needs of the manager and work autonomously to provide customized administrative support.Responsibilities:<ul><li>Reporting to senior management and performing secretarial and administrative duties.</li><li>Typing, formatting, and editing reports, documents, and presentations.</li><li>Entering data, maintaining databases, and keeping records.</li><li>Liaising with internal departments, answering calls, and making travel arrangements.</li><li>Managing internal and external correspondence on behalf of senior management.</li><li>Scheduling appointments, maintaining an events calendar, and sending reminders.</li><li>Copying, scanning, and faxing documents, as well as taking notes.</li><li>Preparing facilities for scheduled events and arranging refreshments, if required.</li><li>Ordering office supplies and replacements, as well as managing mail and courier services.</li><li>Observing best business practices and etiquette.</li></ul>Requirements:<ul><li>High school diploma or GED.</li><li>Certification in secretarial work, office administration, or related training.</li><li>1-2 years of experience as a personal assistant would be advantageous.</li><li>Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.</li><li>Advanced typing, note-taking, recordkeeping, and organizational skills.</li><li>Ability to manage internal and external correspondence.</li></ul>Job Type: Full-timePay: AED1,500.00 - AED2,250.00 per monthApplication Deadline: 30/04/2025

Office Assistant

Bennett Schechter Arcuri & Will, LLP

This is a full-time, on-site Assistant role located in Buffalo, NY. The Assistant will be responsible for managing day-to-day administrative tasks such as scheduling appointments, handling correspondence, maintaining records, and supporting attorneys with document preparation and other clerical duties. The Assistant will also provide client support and ensure efficient office operations.Qualifications:-Strong organizational and time management skills-Excellent written and verbal communication skills-Proficiency with office software (e.g., Microsoft Office Suite)-Electronic filing in State and Federal Courts-Ability to handle confidential information with discretion-Attention to detail and accuracyJob Type: Full-timePay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>litigation: 3 years (Required)</li></ul>Ability to Commute:<ul><li>Buffalo, NY 14210 (Required)</li></ul>Ability to Relocate:<ul><li>Buffalo, NY 14210: Relocate before starting work (Required)</li></ul>Work Location: In person

Litigation Assistant

WeFix Technical Services UAE

About WEFIX Technical Services: WEFIX Technical Services is a leading provider of technical services, AC Installation and renovation fit-outs in Dubai, dedicated to delivering exceptional operational efficiency and client satisfaction. We are seeking a highly organized and communicative Administrative Assistant to join our dynamic team and ensure seamless scheduling and customer interactions.Job Summary: As an Administrative Assistant at WEFIX Technical Services, you will be the cornerstone of our scheduling and communication operations. Your primary responsibilities will include scheduling services, maintaining the daily schedule, and facilitating seamless communication with technicians, B2B, and B2C customers.Your organizational skills and ability to manage multiple communication channels will drive the success of our operations.Key Responsibilities:<ul><li>Schedule services and maintain the daily schedule, ensuring efficient allocation of technicians and resources.</li><li>Communicate effectively with technicians to coordinate service assignments and ensure on-time arrivals at job sites.</li><li>Handle B2B and B2C customer interactions via phone, email, and Business WhatsApp, ensuring professional and timely responses.</li><li>Liaise between customers and technicians to facilitate smooth service delivery and resolve any scheduling conflicts.</li><li>Monitor and ensure timely completion of tasks by assigned teams/technicians.</li><li>Prepare and manage inspection reports, quotations, sales orders, invoices, LPOs, completion reports, and client account updates.</li><li>Identify and resolve operational delays to meet deadlines effectively.</li><li>Maintain inter department communication for seamless services.</li><li>Assist maintenance technicians with part sourcing and manage consumable items, maintaining relationships with preferred vendors.</li><li>Schedule preventative maintenance and provide feedback on staff performance.</li><li>Support the efficient operation of the office and undertake additional duties as directed by management or driven by customer/production demands.</li></ul>Skills and Qualifications:<ul><li>Proven experience in administrative roles with a focus on scheduling and customer communication, preferably in the technical services or renovation industry.</li><li>Exceptional verbal and written communication skills for engaging with B2B and B2C customers.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and process management skills, with a focus on scheduling and coordination.</li><li>Ability to analyze information and solve problems effectively in a fast-paced environment.</li><li>Professional demeanor with a customer-centric approach.</li><li>Experience in inventory control and equipment maintenance coordination is a plus.</li><li>Ability to multitask and prioritize effectively under tight deadlines.</li></ul>Why Join WEFIX Technical Services?<ul><li>Be part of a dynamic and growing company in Dubai&rsquo;s technical services industry.</li><li>Play a critical role in ensuring seamless operations and customer satisfaction.</li><li>Competitive salary and benefits package.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Admin in UAE: 3 years (Preferred)</li></ul>

Administrator for MEP Maintenance Operation in Technical Services

Dentalzorg

Job description Job Description and Responsibilities We are looking for an enthusiastic and service-oriented Dental Assistant &amp; Receptionist to join our dental practice. This unique role combines both administrative and supportive tasks, making you a central figure in ensuring the smooth operation of our practice and excellent patient care. Job Description and Responsibilities: As a Dental Assistant &amp; Receptionist, you will be the first point of contact for our patients and provide support to the dental team. Your tasks will be diverse and include: <ul> <li> Reception Duties: </li> <li>Scheduling and managing appointments;</li> <li>Answering phone calls and making outbound calls;</li> <li>Providing information about dental services and answering patient inquiries;</li> <li>Handling administrative tasks, such as managing patient records and documents;</li> <li>Reviewing consent forms and health questionnaires;</li> <li>Maintaining a tidy and organized reception area;</li> <li>Supporting the dental team with various administrative tasks;</li> <li>Ensuring compliance with DHA regulations and clinic protocols.</li> <li> Assistant Duties: </li> <li>Assisting dentists during treatments;</li> <li>Preparing treatment rooms and sterilizing instruments;</li> <li>Performing basic tasks such as taking X-rays and impressions;</li> <li>Supporting patient education and aftercare instructions;</li> <li>Assisting with scheduling appointments and daily clinic routines.</li> </ul> Job Qualifications: <ul> <li>Minimum 1-2 years of experience in a similar role, preferably in a dental or medical setting;</li> <li>Knowledge of dental terminology and procedures;</li> <li>Preferably holds a valid DHA license or is eligible to obtain one;</li> <li>Excellent communication skills, both verbal and written;</li> <li>Strong organizational skills and attention to detail;</li> <li>Professional appearance and customer-focused attitude;</li> <li>Proficiency in Microsoft Office (Word, Excel, Outlook);</li> <li>Flexible, stress-resistant, and able to work in a dynamic environment;</li> <li>Knowledge of Arabic is a plus.</li> </ul> What We Offer: <ul> <li>A challenging position within a dynamic, informal, and well-organized professional organization;</li> <li>A competitive salary and benefits, including insurance;</li> <li>Opportunities for professional growth and development.</li> </ul> Are you the enthusiastic and customer-focused dental nurse we are looking for? Are you ready for a new challenge in a dynamic environment? If so, we would love to receive your CV and cover letter. We look forward to hearing from you! Job Type: Contract Contract length: 12 months Application Question(s): <ul> <li>What is your minimum salary demand? [Mandatory]</li> <li>When can you start?</li> </ul> Language: <ul> <li>English (Required)</li> </ul> License/Certification: <ul> <li>DHA Nurse or DENTAL assistant (Required)</li> </ul>

Dental Assistant

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