scheduling assistant

Swift7 Consultants

<div>
 
 Company Description
 
 
 
 Swift7 Consultants is a dynamic and forward-thinking operations and business support firm dedicated to delivering efficiency, precision, and strategic coordination for our clients. We pride ourselves on fostering a collaborative work environment where professionalism, accountability, and growth are at the core of everything we do. Our team is driven by results and united by a commitment to excellence.
 
 
 
 Job Description
 
 
 
 Swift7 Consultants is seeking a detail-oriented and highly organized
 
 Dispatch Assistant
 
 to support daily coordination and scheduling operations. This role plays a key part in ensuring smooth communication between teams, clients, and field personnel. The ideal candidate is proactive, solutions-driven, and capable of managing multiple priorities in a fast-paced environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist in coordinating daily schedules and dispatch assignments
 </li>
 <li>
 Communicate effectively with drivers, field staff, and internal departments
 </li>
 <li>
 Monitor job progress and provide real-time updates as needed
 </li>
 <li>
 Maintain accurate records of schedules, routes, and service logs
 </li>
 <li>
 Support the operations team with administrative and reporting tasks
 </li>
 <li>
 Resolve scheduling conflicts and respond promptly to operational changes
 </li>
 <li>
 Ensure compliance with company procedures and service standards
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent verbal and written communication abilities
 </li>
 <li>
 Proficiency in Microsoft Office and basic scheduling systems
 </li>
 <li>
 Ability to multitask and prioritize effectively
 </li>
 <li>
 Professional demeanor and strong problem-solving skills
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to work independently and collaboratively within a team
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 Competitive salary ($38,000 &ndash; $43,000 per year)
 </li>
 <li>
 Clear growth opportunities within the organization
 </li>
 <li>
 Professional development and skill-building support
 </li>
 <li>
 Structured training and onboarding
 </li>
 <li>
 Stable, full-time position with consistent schedule
 </li>
 <li>
 Supportive and professional work environment
 </li>
 </ul>
</div>

Dispatch Assistant

Woonsocket Health & Rehabilitation Centre

<div>Job Title: Scheduling Coordinator
Department: Nursing
Reports to: Director of Nursing
Schedule: Full-Time (Monday &ndash; Friday)
Pay: $25 - $27 per hour
Summary:
The Scheduling Coordinator plays a crucial role in ensuring adequate and appropriate staffing for a skilled nursing facility. This position is responsible for creating and maintaining staff schedules, managing requests for time off, and coordinating with nursing staff and other departments to ensure smooth daily operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and problem-solving skills.
Essential Duties and Responsibilities:<ul><li>
Develop and maintain staff schedules:</li></ul><ul><li>
Create weekly/monthly schedules for nursing staff and potentially other departments.</li><li>
Ensure appropriate staffing levels to meet resident care needs and regulatory requirements.</li><li>
Consider staff availability, certifications, and skill sets when creating schedules.</li><li>
Distribute schedules in a timely manner and post updates as needed.</li><li>
Manage time-off requests:</li></ul><ul><li>
Process requests for vacation, sick leave, and other absences.</li><li>
Track approved time off and ensure adequate coverage for all shifts.</li><li>
Coordinate with staffing agencies or per diem staff to fill vacancies as needed.</li><li>
Coordinate with nursing staff:</li></ul><ul><li>
Communicate schedule changes and updates to staff promptly.</li><li>
Address scheduling concerns and resolve conflicts fairly and efficiently.</li><li>
Maintain open communication with nursing staff regarding their scheduling preferences and availability.</li><li>
Collaborate with other departments:</li></ul><ul><li>
Work closely with the human resources department to ensure compliance with labor laws and regulations.</li><li>
Coordinate with therapy, activities, and other departments to ensure seamless resident care.</li><li>
Maintain accurate records:</li></ul><ul><li>
Keep detailed records of staff schedules, time-off requests, and attendance.</li><li>
Track and report staffing shortages and overtime hours.</li><li>
Assist with payroll processing by providing accurate time and attendance information.</li><li>
Other duties as assigned:</li></ul><ul><li>
May assist with onboarding new nursing staff and providing orientation to scheduling procedures.</li><li>
May participate in recruitment efforts and job fairs.</li><li>
May assist with other administrative tasks as needed.</li></ul>
Qualifications:<ul><li>
Education: High school diploma or equivalent required</li><li>
Experience: Minimum of one year of scheduling experience in a healthcare setting, preferably in a skilled nursing facility.</li><li>
Skills:</li></ul><ul><li>
Knowledge of On-Shift scheduling software and electronic health records (EHR) systems is preferred.</li><li>
Knowledge of Paycom systems is preferred.</li><li>
Strong organizational and time management skills.</li><li>
Excellent communication and interpersonal skills.</li><li>
Proficient in Microsoft Office Suite or similar software.</li><li>
Ability to work independently and as part of a team.</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul></div>

Scheduling Coordinator

PepsiCo

<div>Overview:
<ul><li>TCT/gTMS Scheduling process owner</li><li>
Plan, organize, and optimize the scheduling of shipments to ensure timely delivery and efficient use of resources (fleets and warehouses). This involves analyzing data, using TCT transportation planning models, coordinating with various stakeholders</li><li>
Assign appropriate Carrier to each Shipment based on PepsiCo&acute;s policies, contracts, and agreements with Carriers, the current &quot;Route Guide&quot; and capacity availability information captured by TCT visibility processes</li><li>
Adjust schedules as needed to ensure a practical and feasible shipment schedule</li><li>
Monitors A/R (carriers&rsquo; acceptance and reject to solve them with time pressure)</li><li>
Being the Focal Point to create and update the Shipments &quot;Trip Build&quot;</li></ul>
Responsibilities:
<ul><li>Comply to TCT Scheduling processes and procedures</li><li>
Ensure proper TCT transportation planning technology adoption and utilization</li><li>
Meet Service and Productivity objectives</li><li>
Plan, optimize and schedule the most efficient routes for shipments, considering factors such as cost, transit time, fleet productivity and service level agreements (SLAs)</li><li>
Work closely with warehouses, carriers, and customers to ensure alignment on shipment schedules, considering Pick-up and/or Delivery requirements</li><li>
Choose the appropriate Carriers that minimize freight spending and maximize operational efficiency</li><li>
Publish the final Shipment &quot;Trip Build&quot; according to the agreed cut-off time schedule (when applicable)</li><li>
Collaborate with peers (Transport planners) to balance daily workloads and support the business.</li><li>
Collaborate with Transport execution team to solve issues / lack of transport capacity constraints</li><li>
Support to control &amp; performance &amp; execution teams to identify root causes for carriers performance deviation</li></ul>
Qualifications:
<ul><li>Engineering / Business university degree</li><li>
Overall experience of close to 2-3 years in an industry working in transport planning process</li><li>
Proficiency in Excel and Knowledge of SAP, gTMS or logistic software</li><li>
Fluent in English.</li><li>
Strong analytical and problem-solving skills</li><li>
Proficiency with Transportation Management Systems (TMS), Control Tower platforms, and other logistics software</li><li>
Attention to Detail; precision in planning routes, scheduling shipments, and ensuring compliance to service and productivity requirements</li><li>
Ability to collaborate effectively across departments and with external partners</li><li>
Ability to resolve conflicts and reach mutually beneficial agreements</li><li>
Easy to adapt to different environments</li></ul></div>

SC Scheduling Asst Analyst – TMS

SC Scheduling Asst Analyst - TMS

Shell Energy Retail

<div>, India 
 
Job Family Group:
Production and Manufacturing Downstream 
 
Worker Type:
Regular 
 
Posting Start Date:
February 23, 2026 
 
Business Unit:
Projects and Technology 
 
Experience Level:
Experienced Professionals 
 
Job Description:
What&rsquo;s the role
The FPP Scheduling Advisor aids sites to deliver maximum value from margin optimization activities implementing planning and scheduling work processes, increasing staff competencies, assuring accurate representations in optimization and scheduling models (including gasoline blending). They provide deep expertise in the understanding and use of the site Scheduling Models for Refinery and Chemical site planning through the deployment of cutting-edge technology. The Advisor works in close collaboration with site E&amp;S teams, P&amp;T Basic Data, Scheduling, Crude and FPP Excellence Advisors.
The FPP Scheduling Advisor Role is seen as critical to ensuring that the E&amp;S community is well supported and to help maximize value generation from our sites. The Advisor will work closely with his peers in o ther regions as needed to maintain high level of competency and support each other on technical upskilling for themselves and the teams they support.
What you'll be doing
ACCOUNTABILITY
Provides functional and thought leadership and expertise for Scheduling Excellence in Chemicals and Products .
MODELING
<ul><li>Acts as primary technical expert for E&amp;S Scheduling tool (currently Aspen&rsquo;s APS/Orion), supporting site Scheduling teams. (Scheduling and Blending)
</li><li>Supports practitioners with urgent problem solving to ensure business continuity and escalates to central TBI Optimization Advisors or 3rd Party vendor as appropriate.
</li><li>Implements new advanced simulation and optimisation capabilities and better representation (including visualization) of process plants in Scheduling tools. Supports in the assurance that scheduling models are lean, up to date and changes are communicated amongst Scheduling and Planning Advisors and EMC&rsquo;s to ensure alignment between PIMS, Orion and MBO models.
</li><li>Provides support to configure all existing and new reports from the tools. Supports programming, testing, enhancements, configuration, maintenance of non-IT supported data input and Solution reports.
</li><li>Maintain best practice recommendations in a structured fashion, and help propagate these within the E&amp;S practitioner community for Scheduling and Blending.
</li><li>Support in effective backcasting activity and practices that ensures the health and fidelity of the relevant submodels, databases, data tables, model logic, stream routings, blend rules and properties, with the intent of constantly driving optimal solutions and decision making by the practitioners.
</li></ul>TRAINING / DEVELOPMENT
<ul><li>Supports with the onboarding of new employees with scheduling tools and all relevant FPP work processes.
</li></ul>MARGIN OPTIMIZATION STUDIES
<ul><li>Support with structured margin improvement interventions and ensures / assists with implementation of recommendations as relevant with Scheduling and Blending capability of sites
</li></ul>DATA INTERFACES
<ul><li>Ensures validation of data flows of daily baseline data interface configurations (PI and LIMS), all movement interface configurations and all hourly plant data (PI and LIMS) into the &lsquo;model accuracy&rsquo; graphs (configuration, troubleshooting, and display) &ndash; i.e., hourly snapshots of tank inventories, hourly average stream flows/yields, operating conditions, etc.
</li><li>Coordinate data interface bug fixes or enhancements with IT
</li></ul>INSTALLATIONS AND TROUBLESHOOTING
<ul><li>Provides business advice to DS IT regarding Scheduling/Blending PC software installations and helps troubleshooting where needed
</li><li>Configure and support maintenance of Add-ons (with data tables/files) for standard and site relevant work-processes. Coordinate Add-on bug fixes or enhancements, Beta Testing and User Acceptance testing with IT.
</li></ul>DATABASE MANAGEMENT
<ul><li>Coordinates database table purge requirements (retention days/dates) to stay consistent with site work processes and to prevent the database size from causing failures in MDB backup creation.
</li><li>Corroborates with IT to ensure all SQL and MDB backup creations are complete and routine (which involves oversite/monitoring).
</li><li>Provides site database user account management, including user group model/event permissions configuration setup and changes.
</li><li>Provides maintenance, programming, and updating of the site MDB Pass-through database (including up-to-date AspenTech data queries).
</li></ul>GENERAL E&amp;S SUPPORT
<ul><li>Ensures compliance with the requirements and consistent application of the FPP planning work processes in AMS and assists with the closure of recommendations.
</li><li>Scheduling Advisor will lead regional Scheduling networks with support from a sponsoring E&amp;S Manager. Networks will play a key role in the new organizational setup to ensure peer-to-peer collaboration and support between the various sites, as well help in ensuring best practices in the relevant areas are being pursued at all of our sites
</li><li>The Advisors will network with their global Advisor colleagues in the East and Americas regions as well to ensure inter-regional connectivity.
</li></ul>What you bring
<ul><li>Preferably with degree in chemical engineering or equivalent.
</li><li>Significant years of experience in the Oil and Gas industry with proven exposure in Economics and Scheduling.
</li><li>Suitable applicants may have a scheduling and/or a general refinery technology background with some knowledge of core refinery processes and is able to understand the economics of these processes. Relevant experience in refinery technology, oil movements or supply &amp; distribution is an advantage.
</li><li>Experience in refinery scheduling with APS/MBO (or equivalent) is required.
</li><li>A high level of comfort in using computer-based tools as well as unit simulators. Advanced spreadsheet skill required. Understanding of IT technologies, Data Analysis techniques, databases, and reasonable computer programming skills is a plus.
</li><li>Fully versed with MS Office suite of software (Word, Powerpoint and Outlook)
</li><li>Ability to make decisions based on incomplete and changing information and work under pressure. Strong influencing, communication, negotiation and team working skills, including an ability to deal cross-functionally and with senior management.
</li><li>Strong aptitude for Learner Mindset
</li><li>Flexibility to move quickly across changing priorities and manage multiple Projects/Programmes
</li><li>Ability to independently, resourcefully, and creatively research and implement new solutions
</li><li>Ability to engage and effectively communicate at all levels inside and outside Shell and within different cultural settings.
</li><li>Strong interpersonal skills, ability to challenge and ability to build internal and external relationships based on trust and to integrate across multiple functions.
</li></ul>After you submit your application, you will receive an email providing a link to an online assessment that is a mandatory part of the process. The email will come from HireVue - please check your spam/junk mailbox if you do not see the email. Once completed, your application will be reviewed to determine next steps. Thank you for your interest in Shell.
What we offer
You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You&rsquo;ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity and respect for one another. You&rsquo;ll be able to balance your priorities as you become the best version of yourself.
<ul><li>Progress as a person as we work on the energy transition together.
</li><li>Continuously grow the transferable skills you need to get ahead.
</li><li>Work at the forefront of technology, trends and practices.
</li><li>Collaborate with experienced colleagues with unique expertise.
</li><li>Achieve your balance in a values-led culture that encourages you to be the best
</li><li>version of yourself.
</li><li>Join an organization working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation and life experiences to apply.
</li><li>Grow as you progress through diverse career opportunities in national and international teams.
</li><li>Gain access to a wide range of training and development programs.
</li></ul>Shell in India
Shell is a diversified energy company in India with 13,000 employees, and presence in Integrated Gas, Downstream, Power, Renewable and Upstream. Additionally, we have deep capabilities in R&amp;D, digitalization, and business operations.
Our global strategy, Powering Progress, is designed to generate value for our shareholders, customers, and the wider society, and focuses on creating more value with less emissions. The strategy supports our purpose of providing more and cleaner energy solutions, with the aim of profitably transforming Shell into a net-zero emissions energy business by 2050. As India moves towards its target of net-zero emissions by 2070, Shell India aims to play a leading role in securing vital energy for today, while investing in, and helping to build, the energy system of the future through strategic investments in the country.
Our Lubricants business serves over 50,000 consumers through a strong network of over 200 distributors, and operates an end-to-end value chain that spans conceptualization, development, and production at a world-class blending plant at Taloja. Through our 350-plus retail stations, we offer an integrated mobility experience including fuels, cafes, and convenience stores, with a prominent network of EV recharging facilities.
Shell owns and operates a LNG re-gasification terminal at Hazira, Surat, with a capacity of 5 MTPA and a LNG truck-loading unit that plays a crucial role in helping meet India&rsquo;s growing demand for gas across sectors. In 2022, Shell acquired Sprng Energy in a $1.55 billion deal to build an integrated energy transition business in the country. Sprng is a leading renewable energy company in India which develops and manages solar, wind, and hybrid power generation facilities and infrastructure.
Our three capability centres across Bangalore and Chennai serve as a technology and innovation powerhouse for Shell globally, working as a delivery engine for core technical, digital, and finance processes: pioneering digital innovation and cutting-edge technologies across the energy sector. We also have strong academic partnerships and collaborations with leading universities and technology institutes to accelerate decarbonization efforts within the energy sector.
<ul><li>- 
</li></ul> 
DISCLAIMER:
Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.</div>

Sr Tech Specialist- Scheduling Advisor

Shell

Shell Deutschland GmbH

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