scheduling assistant

Tate Access Floors

<div>Job Type: Non-Exempt

Duration of role: Full Time

Number of Position: 1

Reporting to: Production Scheduling Supervisor

Location: Pocahontas, AR 


About Us 


At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner. 


Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate&rsquo;s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact. 


We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale. 


About the Role 

The Production Scheduling Assistant supports the Pocahontas Production Scheduling Supervisor and the planning and scheduling of production activities ensuring that production targets are met efficiently and effectively. 


What You&rsquo;ll Do 

<ul>
<li>Ensure that material flows through the manufacturing process in accordance with timeline requirements to meet or exceed shipping requirements.</li>
<li>Coordinate with various departments and groups to ensure proper staffing, material, equipment availability and timing to achieve departmental schedules based on customer demand and ensure schedule adherence is met.</li>
<li>Evaluate raw materials utilization to minimize waste.</li>
<li>Ensure reports and schedules are organized, detailed, and reported correctly in a timely manner.</li></ul> 


Additional Expectations 

<ul>
<li>Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.</li>
<li>Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.</li>
<li>Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.</li>
<li>Must raise concerns related to the Compliance Management System to their supervisor, manager, or any member of the Leadership Team, or through the confidential whistle blower service.</li></ul> 


What You&rsquo;ll Bring 

<ul>
<li>Experience: 2+ years&rsquo; previous experience in production planning and manufacturing processes.</li>
<li>Skills: Strong organizational skills, attention to detail, and excellent problem-solving skills are essential. Proficiency in Microsoft Office, particularly Excel, is often required.</li>
<li>Communication: Good verbal and written communication skills to effectively communicate with internal and external team members.</li>
<li>Education: An associate&rsquo;s degree in business, supply chain management, or a related field preferred but not required.</li>
<li>Physical Requirements: Ability to work on and off the shop floor throughout the work day.</li></ul> 


What You'll Get
<ul>
<li>Pay range: $20 USD to $22 USD per hour.</li>
<li>Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.</li>
<li>World of Wellness Philosophy: We empower you to take charge of your health and well-being. You&rsquo;ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a &ldquo;Health Advocate.&rdquo; We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.</li>
<li>Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.</li>
<li>Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted &ndash; allowing you to be more versatile and develop a broader skill set.</li>
<li>Mentorship and development: At Tate, we don&rsquo;t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.</li>
<li>Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.</li></ul> 


Tate Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics. We are committed to providing reasonable accommodation to qualified individuals with disabilities. Employment may be contingent upon completion of post-offer requirements in accordance with applicable law.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.</div>

Production Scheduling Assistant

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Lowe's Home Improvement

<div><div>What You Will Do
 
All Lowe&rsquo;s associates deliver quality customer service while maintaining a store that is clean, safe, and stocked with the products our customers need. As a Scheduling and Staffing Administrator, this means: 
<ul><li>Being friendly, professional, and supporting internal customers (store leadership, HR, and Lowe&rsquo;s associates) and external customers.</li><li>Monitoring driver and associate scheduling to ensure merchandise can be delivered on time and stocked efficiently.</li><li>Engaging in safe work practices and encouraging others to do the same.</li></ul></div><div>
The Scheduling and Staffing Administrator supports store leadership through administrative duties related to staffing, scheduling, talent acquisition training, compliance, and payroll. This role maintains associate paperwork, organizes the break and training rooms, and updates time and attendance records, according to Lowe&rsquo;s policies and procedures. This role also assists the Store Manager and Assistant Store Manager in reviewing, scheduling and processing prospective candidates through the talent acquisition process. In addition, the Scheduling and Staffing Administrator supports a strong safety culture by handling all administrative tasks related to Worker&rsquo;s Compensation, General Liability, and Auto Claims. To be successful, the individual in this role must be organized and able to balance many administrative tasks throughout the day. 
 
The Scheduling and Staffing Administrator works closely with the Store Manager, Assistant Store Managers and Human Resources to support administrative duties and allow these roles to focus on strategic and people leadership activities. 
Travel Requirements: This role does not require regular travel; however, this role may need to travel on occasion to meetings, trainings, or to support neighboring stores. 
What We're Looking For 
<ul><li>Hourly Full Time or Part Time: Generally scheduled 39 to 40 or up to 25 hours per week, respectively; more hours may be required based on the needs of the store.</li><li>Requires morning, afternoon and evening availability any day of the week.</li><li>Requests to be scheduled off for a specific day require advanced notification and approval by supervisor.</li><li>Minimally must be able to lift 10 pounds without assistance; may lift over 10 pounds with or without assistance.</li></ul> 

What You Need To Succeed 
Minimum Qualifications 
<ul><li>High school diploma or equivalent.</li><li>1 year of experience in a retail environment.</li><li>2 years of administrative experience such as processing data, scheduling, monitoring and tracking information, and using office software.</li><li>1 year of experience administering confidential staff information such as personnel files and employment compliance data.</li><li>1 year of experience in a cross-functional team environment with exempt and non-exempt staff.</li></ul> 

Preferred Qualifications 
<ul><li>Bachelor&rsquo;s Degree in Business or a related field.</li><li>2 years of experience in a retail environment or equivalent and relevant work experience.</li><li>2 years of experience in a cross-functional team environment with exempt and non-exempt staff.</li><li>1 year of experience supporting the staffing process (e.g., posting requisitions, screening candidate qualifications, scheduling interviews).</li></ul></div>
About Lowe&rsquo;s
Lowe's Companies, Inc. (NYSE: LOW) is a FORTUNE&reg; 100 home improvement company serving approximately 16 million customer transactions a week, with total fiscal year 2025 sales of more than $86 billion. Lowe's employs approximately 300,000 associates and operates over 1,700 home improvement stores, 530 branches and 130 distribution centers. Based in Mooresville, N.C., Lowe's supports the communities it serves through programs focused on creating safe, affordable housing, improving community spaces, helping to develop the next generation of skilled trade experts and providing disaster relief to communities in need. For more information, visit Lowes.com.
Lowe&rsquo;s is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.
Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. For information regarding our benefit programs and eligibility, please visit https://talent.lowes.com/us/en/benefits.</div>

Full Time - Scheduling Staffing Admin - Day

Terracon Consultants Inc

Wheat Ridge, Colorado Regular, Full Time
 Job ID
 36360BR
 United States
 
Job Description
 
About Terracon
 Terracon Consultants, Inc. is a 100% employee‑owned engineering consulting company. Our Materials Department provides testing and inspection services for soils, concrete, asphalt, masonry, reinforcing steel, and other construction components.
 Our Geotechnical Department conducts soil explorations and borings to develop recommendations for proposed construction projects.
 
Your Role at Terracon
 This is a split position supporting both the Materials Department and the Geotechnical Department, combining dispatching/scheduling responsibilities with project administration and coordination.
 
Materials Department – Scheduler/Dispatcher Responsibilities
 You will assist the primary dispatcher with scheduling and dispatching services for 25+ field technicians, ensuring projects are staffed efficiently based on technician skill sets, certifications, urgency, and project requirements.
 
Key responsibilities include: 
Answer and manage incoming calls, dispatching technicians to precise locations based on qualifications and project needs
 Prioritize projects and manage logistics (equipment, staffing, internal coordination), using sound judgment and negotiation skills to resolve conflicts
 Maintain clear, professional communication with technicians, managers, laboratory staff, clients, and contractors
 Coordinate daily schedules with the project management team to ensure appropriate coverage
 Dispatch in an incident‑ and injury‑free manner in accordance with Terracon guidelines, prioritizing employee well‑being
 Use internal scheduling tools and software to balance workloads and optimize resource allocation
 Support office operations and assist with administrative tasks as needed
 Collaborate with other Front Range offices to support scheduling needs
 Ensure adherence to safety protocols and promptly report any concerns
 Maintain quality standards across all assigned projects
 Resolve resource conflicts through effective communication and negotiation
 
Geotechnical Department – Project Assistant Responsibilities
 As a Project Assistant, you will support project teams by handling essential administrative and coordination tasks that enhance project delivery from proposal through closeout.
 
Key responsibilities include: 
Assist with project and proposal setup, ensuring accurate and timely data entry in internal project management, tracking, and reporting systems
 Collaborate with project managers, technical staff, and finance specialists to track deliverables and project milestones
 Manage and maintain key project documentation, including contracts, reports and distribution lists, and change requests
 Support quality and compliance efforts by maintaining data accuracy and appropriate access to sensitive information
 Contribute to client service by facilitating communication and follow‑up activities, enabling project managers to focus on technical execution and client relationships
 
What We’re Looking For
 
Strong attention to detail, organization, and follow‑through
 Excellent responsiveness, communication, and collaboration skills
 Ability to independently prioritize and complete multiple tasks in a fast‑paced environment
 Proactive mindset with willingness to learn new systems and processes
 Experience in project coordination, administrative support, or systems‑based data entry (preferred)
 Familiarity with—or willingness to learn—Terracon‑specific platforms and systems
 Strong customer service and problem‑solving skills
 Strong computer proficiency and multitasking ability
 Commitment to safety and quality standards, including participation in pre‑task planning and safety briefings
 
Requirements
 
High school diploma and a minimum of 2 years of related experience
 Associate or bachelor’s degree in a related field (preferred)
 Proficiency in Microsoft Office applications
 Ability to use technology, including mobile apps, email, and scheduling software
 Strong time management, negotiation, and interpersonal skills
 Multi‑lingual capabilities preferred in some markets
 Valid driver’s license with acceptable violation history
 
Compensation & Total Rewards
 Terracon’s Total Rewards Program is designed to create an engaging workplace, recognize individual success, and provide opportunities for growth. Total Rewards include:
 
Competitive compensation
 Comprehensive benefits, including employee ownership
 Recognition programs
 Training and professional development
 Terracon anticipates paying $24.50 to $27.00 per hour for this position. Compensation is based on factors such as scope and responsibilities, candidate experience, education and training, work location, key skills, and market conditions.
 
About Terracon
 
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.
 
Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
 
EEO Statement
 
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Project Assistant/Scheduler - Dispatcher

Aisle & Abroad

<div>
 
 Position Overview
 
 
 We are currently seeking a dependable and detail-oriented
 
 Booking &amp; Reservations Assistant
 
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with coordinating bookings, reservations, and scheduling requests
 </li>
 <li>
 Gather and organize client information and preferences
 </li>
 <li>
 Review reservation details to ensure accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups in a timely manner
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Support a smooth and efficient coordination process from start to finish
 
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear and professional communication abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, administrative support, or coordination roles
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing guidance
 </li>
 <li>
 Opportunities for growth based on performance
 </li>
 <li>
 Supportive and collaborative team setting
 
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Booking & Reservations Assistant (Remote) | No Experience Needed

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10000 scheduling assistant jobs Near Me

Production Scheduling Assistant

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Full Time - Scheduling Staffing Admin - Day

Project Assistant/Scheduler - Dispatcher

Full Time - Scheduling Staffing Admin - Day

Full Time - Scheduling Staffing Admin - Day

Booking & Reservations Assistant (Remote) | No Experience Needed