scheduling assistant

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Concordia Lutheran Ministries

Concordia Visiting Nurses is a Medicare-certified, state licensed, Medicaid approved home health agency operating in nine Western Pennsylvania counties. For well over a decade, Concordia Visiting Nurses has provided high-quality skilled nursing, palliative care, and a variety of therapy services to our patients. Our goal is to deliver quality home health services, in good faith, to those who entrust themselves to our care and to minister to the unique needs of each individual with respect, dignity, and compassion. We strive to hire excellent people at Concordia - and keep them as well!
 
POSITION SUMMARY
 
The Scheduling Assistant is responsible for assisting the Scheduling Supervisor in the daily operations of the agency’s on-going scheduling functions.
 
QUALIFICATIONS
 <ul>
<li>Computer skills: Microsoft Word and Excel</li>
<li>Excellent organizational skills with attention to detail</li>
<li>Good communication and interpersonal skills</li>
<li>Ability to prioritize and organize daily workload</li>
<li>High School education required</li>
</ul>
DUTIES AND RESPONSIBILITIES
 A. Creates yearly model calendars for staff in the computer.
 B. Verifies schedules provided by clinicians with computer-generated schedules and makes changes accordingly.
 C. Verifies and changes recent visits to ensure staff does not overlook patient recertification.
 D. Ensures frequencies written by clinician’s match visit patterns; contacts clinicians when corrections need to occur.
 E. Reassigns patients to covering clinicians during periods of vacations and other absences.
 F. Edits visits when computer glitches occur.
 G. Schedules Telehealth installations and removals.
 H. Handles general inquiries from staff and patients, whether received by telephone, e-mail, or in person.
 I. Identifies problems/concerns with patients and staff and reports them appropriately.
 J. Communicates all changes in the daily schedule to the appropriate supervisor and/or staff member.
 Communications
 A. Obtains and delivers information to others by computer, phone, fax, written reports, letters and in person.
 B. Interacts with field staff, patients, families, physicians, other health disciplines, agencies, insurance companies, hospitals, labs, employers, government agencies and representatives as necessary.
 Professional Standards
 A. Maintains a professional standard of conduct projecting a positive image of the agency at all times.
 B. Complies with risk management practices.
 C. Maintains confidentiality of patient/staff information.
 
Benefits: 
Health/Dental/Vision Insurance
 Workplace Wellness
 403(b) Retirement Plan
 Paid Life Insurance Policy
 Direct Deposit
 Tuition Reimbursement Program
 Vacation/PTO
 Paid Holidays
 Competitive Wages
 Referral Program
 Seniority/Appreciation Bonuses
 Funeral Leave
 Voluntary Benefits
 Employee Assistance Program
 EOE
 
Benefits and Wages may vary based on location.
 
Minimum hours worked per week/status may be required for certain benefit eligibility.

Clinical Scheduler - Baden

Aisle & Abroad

<div>
 
 Position Overview
 
 
 We are currently seeking a dependable and detail-oriented
 
 Booking &amp; Reservations Assistant
 
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with coordinating bookings, reservations, and scheduling requests
 </li>
 <li>
 Gather and organize client information and preferences
 </li>
 <li>
 Review reservation details to ensure accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups in a timely manner
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Support a smooth and efficient coordination process from start to finish
 
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear and professional communication abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, administrative support, or coordination roles
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing guidance
 </li>
 <li>
 Opportunities for growth based on performance
 </li>
 <li>
 Supportive and collaborative team setting
 
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Booking & Reservations Assistant (Remote) | No Experience Needed

Intertek Building & Construction

<div>
 
 Job Description
 
 
 
 
 Administrative Assistant - Kaukauna, WI
 
 
 
 Intertek, a leading provider of quality and safety solutions to many of the world&rsquo;s top-recognized brands and companies, is actively seeking a
 
 Administrative Assistant
 
 to join our Professional Services Industries, Inc. (Intertek-PSI) team at our
 
 Kaukauna, WI office
 
 . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
 
 
 Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
 
 
 
 What are we looking for?
 
 
 
 The
 
 Administrative Assistant
 
 will support the Building &amp; Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties.
 
 
 
 Salary &amp; Benefits Information
 
 
 
 In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
 
 
 
 What you&rsquo;ll do:
 
 
 
 <ul>
 <li>
 Receive calls from clients and perform dispatching by scheduling Technicians for various projects
 </li>
 <li>
 Create various documents, spreadsheets, etc. utilizing Microsoft Office Software.
 </li>
 <li>
 Perform various general office duties including faxing, copying, mailing, filing, etc.
 </li>
 <li>
 Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments
 </li>
 <li>
 May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions
 
 
 </li>
 </ul>
 
 Minimum Requirements &amp; Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma/GED required
 </li>
 <li>
 Minimum of 1+ year experience in an Administrative role required
 </li>
 <ul>
 <li>
 Experience dispatching and scheduling field personnel is preferred
 </li>
 </ul>
 <li>
 Excellent communication skills, both verbal and written
 </li>
 <li>
 Excellent prioritization, organization, and time management skills
 </li>
 <li>
 Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
 </li>
 <li>
 Ability to analyze and solve problems
 </li>
 <li>
 Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
 
 
 </li>
 </ul>
 
 Intertek: Total Quality. Assured.
 
 
 
 Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers&rsquo; expectations, while engaging with our employees to be 10X in their performance and professional growth.
 
 
 Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.
 
 
 
 We Value Diversity
 
 
 
 Intertek&rsquo;s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
 
 
 For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email intertekhrusa@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.
 
 
 CA-HB
 
 
 <ul>
 <li>
 Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
 
 
 
 About The Team
 
 
 
 The Building &amp; Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.
 
 
</div>

Administrative Assistant

Aisles & Abroad Careers

<div>
 
 Position Overview
 
 
 We are currently seeking a dependable and detail-oriented
 
 Booking &amp; Reservations Assistant
 
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with coordinating bookings, reservations, and scheduling requests
 </li>
 <li>
 Gather and organize client information and preferences
 </li>
 <li>
 Review reservation details to ensure accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups in a timely manner
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Support a smooth and efficient coordination process from start to finish
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear and professional communication abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, administrative support, or coordination roles
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing guidance
 </li>
 <li>
 Opportunities for growth based on performance
 </li>
 <li>
 Supportive and collaborative team setting
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Booking & Reservations Assistant (Remote) | Entry Level

Northwell Health

<div>Description 
 
At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what&rsquo;s possible for you and your career. 
 
Danbury Hospital, a 456-bed acute care hospital, has been providing award-winning, personalized patient care to the people of Western Connecticut for 140 years. Our specialty areas of excellence include a Level III NICU, a certified Thrombectomy-Capable Stroke Center, and compassionate psychiatric care, including a partial-hospitalization program. 
 
Our accolades include the following: 
<ul><li>
The Leapfrog Group - Grade A for quality and patient safety</li><li>
U.S. News &amp; World Report - High performance in heart failure treatment</li><li>
Healthgrades - One of America&rsquo;s 50 Best Hospitals</li><li>
Surgical Review Corporation (SRC) - Robotic Center of Excellence</li><li>
Joint Commission - Gold seal of approval in spine surgery</li></ul> 
 
At Danbury Hospital, we take great pride in our team members and their passion for providing the best care possible&mdash;always with heart. For many of our team members, that care extends beyond the walls of our hospital. We volunteer at local non-profits and participate in community initiatives and events. Our dedication to the health and well-being of our entire community makes this a truly special place to work. 
 
Summary: 
Supports the Director and Business Manager for Administrative and patient scheduling needs. Maintain all clinical data bases according to accreditation and regulatory guidelines. Strive to exceed the service expectations of our patients, physicians and all other customers. Partner with other departments/service lines across Nuvance to achieve organizational objectives. Contribute ideas and suggestions to improve patient/customer satisfaction and productivity. Develop ideas to eliminate unnecessary work and waste. Provide education and training to new employees on responsibilities contained within services departments. The Admin assistant provides administrative support to the department, including managing patient scheduling needs. As the first line of contact for our patients. 
Responsibilities:<ul><li>
Manages outpatient scheduling including history and physical queue, blocking and opening patient schedules, directs patient contact for test scheduling and confirmation calls, checks insurance coverage, partners with financial clearance department, obtains insurance pre-authorizations for needed services when applicable, ICD10 diagnosis coding knowledge and assess workflow.</li><li>
Manages patient appointments including activating patient orders, arriving patient, registers patient, coding and charging for completed procedures where applicable.</li><li>
Actively communicates with Director, Business Manager, Physicians, Practice Offices, and professional partners to assure appropriate workflow, verifies accurate submission of required patient information.</li><li>
Monitors and manages/evaluates staff coverage, patient versus tech ratio to optimize productivity and right sizing of staffing where applicable.</li><li>
Assists Manager in accreditation and regulatory requirements as identified by Manager.</li><li>
Manages Outpatient exception reports and submit corrections to optimize reimbursement in collaboration with the Manager.</li><li>
Completes Quality Assurance Audits as directed by Manager and reports information as needed.</li><li>
Provides administrative support to assure smooth daily department operations.</li><li>
Manages ordering of office supplies.</li><li>
Fulfills all compliance responsibilities related to the position.</li><li>
Performs other duties as assigned.</li><li>
Maintains and Models Nuvance Health Values.</li><li>
Demonstrates regular, reliable and predictable attendance</li></ul> 
Working Conditions: 
Manual: significant manual skills/motor coord &amp; finger dexterity 
Occupational: Little or no potential for occupational risk 
Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force 
Physical Environment: Generally pleasant working conditions 
Company: Danbury Hospital 
Org Unit: 142 
Department: Sleep Lab 
Exempt: No 
Salary Range: $19.54 - $37.94 Hourly 
With strong hearts and open minds, we&rsquo;re pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!</div>

Administrative Secretary/Procedure Scheduler FT Days

Certified Cleaning Company

Position SummaryWe are seeking a highly organized and proactive Part-Time Scheduler to coordinate daily cleaning appointments, manage routes, and ensure smooth communication between clients and cleaning staff. This role is essential in keeping our operations running efficiently and maintaining high customer satisfaction.Key ResponsibilitiesScheduling &amp; Route Management<ul><li>Schedule recurring and one-time commercial cleanings</li><li>Optimize daily routes to minimize driving time and maximize efficiency</li><li>Adjust schedules due to cancellations, add-ons, staff callouts, or emergencies</li><li>Confirm appointments with clients via phone, text, or email</li></ul>Team Coordination<ul><li>Communicate daily schedules to cleaning technicians</li><li>Ensure proper staffing levels for each job</li><li>Notify team members of changes in real-time</li><li>Coordinate key pickups, alarm codes, and access instructions</li></ul>Client Communication<ul><li>Respond to client inquiries in a professional and friendly manner</li><li>Handle rescheduling requests and service adjustments</li><li>Maintain accurate client notes and service preferences</li><li>Support customer retention through clear and timely communication</li></ul>Administrative Support<ul><li>Maintain scheduling software/CRM system</li><li>Track cancellations and fill open time slots</li><li>Assist with invoicing support or follow-ups as needed</li><li>Help monitor productivity and completion times</li></ul>Qualifications<ul><li>Previous experience in scheduling, dispatching, or office administration preferred</li><li>Experience in a cleaning or service-based industry is a plus</li><li>Strong organizational and multitasking skills</li><li>Excellent communication skills</li><li>Comfortable using scheduling software and Microsoft Office</li><li>Ability to work independently and make quick decisions</li></ul>Ideal Traits<ul><li>Calm under pressure</li><li>Detail-oriented</li><li>Solution-focused</li><li>Strong sense of urgency</li><li>Team player</li></ul>Compensation &amp; Benefits<ul><li>Weekly Rate: $400</li><li>Flexible scheduling options</li><li>Opportunity for growth within the company</li><li>Performance bonuses (if applicable)</li></ul>Pay: $400.00 per weekWork Location: In person

Part-Time Scheduler

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