scheduling clerk

WHI Home Inspection Services

Job Overview We are seeking a dynamic and detail-oriented Scheduling Clerk/Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth scheduling, efficient administrative support, and exceptional customer service. Your energetic approach and organizational prowess will help keep our daily activities running seamlessly. This position offers an exciting opportunity to develop your office management skills while supporting a collaborative and fast-paced environment. The ideal candidate is proactive, highly organized, and possesses excellent communication skills, including bilingual abilities.Duties<ul><li>Manage and coordinate appointment scheduling using calendar management tools and software.</li><li>Operate phone systems to answer inquiries, direct calls efficiently, and handle incoming correspondence.</li><li>Maintain accurate records through data entry, filing, proofreading, and document management using Microsoft Office and Google Workspace.</li><li>Assist with clerical duties including typing reports, proofreading documents, and managing incoming/outgoing mail.</li><li>Provide customer support by addressing inquiries promptly and courteously via phone or in person while maintaining excellent phone etiquette.</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles with strong organizational skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent computer literacy with the ability to learn new software quickly.</li><li>Strong typing skills with attention to detail for data entry and proofreading tasks.</li><li>Experience with multi-line phone systems, front desk operations, and customer service excellence.</li><li>Bilingual abilities are highly preferred to serve diverse client needs effectively.</li><li>Knowledge of office management procedures including filing systems, calendar management, and basic bookkeeping (QuickBooks experience is a plus).</li><li>Exceptional time management skills to prioritize tasks efficiently in a busy environment. Join us as a Scheduling Clerk/Administrative Assistant to be an essential part of our vibrant team! Bring your enthusiasm for organization and customer service excellence to help us deliver top-tier support every day!</li></ul>Pay: $20.00 - $25.00 per hourWork Location: Remote

Scheduling Clerk/Administrative Assistant

Serrato Corporation

<div>
 
 Primary Position Objectives
 
 
 
 Provides clerical support to the Career Development Director in the form of scheduling and attendance duties.
 
 
 
 Brief Description Of Duties
 
 
 
 <ul>
 <li>
 Coordinates activities between departments.
 </li>
 <li>
 Prepares daily attendance report.
 </li>
 <li>
 Drafts forms, composes form letters, and compiles factual reports that require judgment and originality.
 </li>
 <li>
 Prepares daily individual student reports, by dorm, to record absences, tardies and/or walkouts received the previous day and distributes them to key staff.
 </li>
 <li>
 Prepares a five-day Dorm Report each Monday, for Residential Living Area, of total absences, tardies, and/or walkouts amassed by individual dorms during the preceding week.
 </li>
 <li>
 Inputs class schedule data and updates course completion information in computer.
 </li>
 <li>
 Makes any corrections upon receipts of verification of error.
 </li>
 <li>
 Files required information in systematic or chronological order.
 </li>
 <li>
 Operates data entry equipment
 </li>
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 Takes dictation and transcribes in finished form.
 </li>
 <li>
 Screens mail and selects letters which may be answered by someone other than the Deputy Center Director and the Academic Manager.
 </li>
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 Allocates material to a filing system and cross-files if necessary.
 </li>
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 Schedules appointments, exercising judgment concerning priority.
 </li>
 <li>
 Maintains appropriate accountability records, which may include scheduling and vouchering of requisitions and invoices.
 </li>
 <li>
 Orders necessary supplies and equipment
 </li>
 <li>
 Performs other duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
 
 <ul>
 <li>
 Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
 </li>
 <li>
 Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
 </li>
 <li>
 Knowledge with data entry and attendance/schedule record keeping.
 </li>
 <li>
 Ability to work in fast paced deadline-oriented situation.
 </li>
 <li>
 High level of communication, interpersonal, and organizational skills.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 One-year secretarial, scheduling, data entry or related experience required.
 
 
 
 Education
 
 
 
 High School Diploma or equivalent. Associates Degree preferred.
 
 
 
 Certificates/Licenses/Registration
 
 
 
 <ul>
 <li>
 Valid State Driver's License
 
 
 </li>
 </ul>
 
 Benefits Offered
 
 
 
 <ul>
 <li>
 Paid Short Term / Long Term Disability and Basic Life Insurance.
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 Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
 </li>
 <li>
 Paid Holidays
 </li>
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 Paid Time Off
 </li>
 <li>
 401(k) retirement plan with company match
 </li>
 <li>
 Tuition Reimbursement
 </li>
 <li>
 Employee Assistance Counseling Service Programs Available
 
 
 </li>
 </ul>
 
 Disclaimers
 
 
 
 <ul>
 <li>
 Serrato Corporation is an Equal Opportunity Employer
 
 
 </li>
 </ul>
 #INDD
 
 
 <ul>
 <li>
 Serrato Corporation conducts background checks and drug screens.
 </li>
 </ul>
</div>

Scheduling/Attendance Clerk

R+L Carriers

<div>R+L Carriers has immediate need for an Appointment Clerk to work in our Chicago, IL Service Center office. Responsibilities will include answering calls on a multi-line system, data entry, scheduling delivery appointments, and assisting customers with pickups. Other duties may apply as requested by management
 Monday - Friday, 8am-5pm, $18.20 hr.
Earn 1 week of vacation after 90 days of employment and enjoy an excellent benefits package that includes our very own employee resorts
Come and experience the difference with R+L Carriers 
R+L Carriers has immediate need for an Appointment Clerk to work in our Chicago, IL Service Center office. Responsibilities will include answering calls on a multi-line system, data entry, scheduling delivery appointments, and assisting customers with pickups. Other duties may apply as requested by management
R+L Carriers - Women in Trucking
Company Culture
 Requirements:
<ul><li>Ability to multitask and have a sense of urgency
</li><li>Ability to type 30 WPM with accuracy
</li><li>Dependable and well organized
</li><li>Must be computer literate
</li><li>Possess strong office, telephone, and communication skills</li></ul></div>

Appointment Clerk

TPC Group

<div>
 
 Job Summary
 
 
 
 The Shift Clerk role works as a key member of the Operations Shift Team. Candidates must have a strong willingness to learn, possess a flexible attitude, be a team player, can multi-task and work independently. The successful candidate will have a great deal of personal ownership, accountability, and strong interpersonal skills. The ability to prioritize is required. This role works closely with all levels of personnel at the plant. Attention to detail along with excellent communication skills are essential. The Shift Clerk will report directly to the Operations Manager and have a dotted line reporting to the Shift Superintendents.
 
 
 Come join our team! Our All For One Culture is one of Environment, Trust, Ownership &amp; Accountability, Collaboration and Engagement.
 
 
 
 Job Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Prepare weekly Operations manpower schedule using Unit requirements, overtime records, vacation records, medical restrictions, training schedules, etc.
 </li>
 <li>
 Maintain accurate overtime records, vacation schedules, job qualifications, ERT database
 </li>
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 Handle callouts for unscheduled vacancies
 </li>
 <li>
 Maintain the Workforce Management Schedules within Radix for Operations work scheduling and ERT coverage.
 </li>
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 Generate monthly overtime summary by Unit, including numbers as well as percentages.
 </li>
 <li>
 Maintain the weekly ERT roster to meet minimum ERT staffing requirements.
 </li>
 <li>
 Handle all scheduling of training &amp; meetings such as ERT training, annual Safety Training, etc.
 </li>
 <li>
 Maintain the Operations Web Page.
 </li>
 <li>
 Assist in procedure changes such as vacation, overtime policies, etc.
 </li>
 <li>
 Monitor, update and submit Workforce Management timesheet information at the end of each two-week period by payroll processing deadline.
 </li>
 <li>
 Various Admin related duties
 
 
 </li>
 </ul>
 The Shift Clerk schedule follows the shift schedule working 10.5 hour days (10 hours with a 30 minute lunch break) on the assigned shift. The position is required to work alternate weekends and holidays per schedule, and as needed, to support other planned and unplanned / critical events (e.g., plant upsets, emergencies, etc.).
 
 
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent GED.
 </li>
 <li>
 Minimum of two years of plant clerical or similar administrative experience is required.
 </li>
 <li>
 Experience with personnel scheduling is preferred.
 </li>
 <li>
 Proficient in MS Outlook, Excel, Word and PowerPoint
 </li>
 <li>
 Advanced keyboard skills
 </li>
 <li>
 Strong organizational skills
 </li>
 <li>
 Excellent interpersonal skills and the ability to communicate clearly and concisely with individuals inside and outside of the organization.
 </li>
 <li>
 Must be flexible and willing to handle a wide variety of responsibilities and take the initiative to manage tasks independently.
 
 
 </li>
 </ul>
 
 
 All applicants must be eligible to work for any employer in the United States continually without any company sponsorship.
 
 
</div>

Timekeeping Clerk

Paychex, Inc.

<div>POSITION SUMMARY

The Insurance Benefit Specialist ensures all scheduled surgical cases have accurate, complete, and timely insurance verification, authorization, and financial documentation. This role directly supports clean claims, prevents denials, and ensures patients receive accurate financial estimates prior to their procedure. The Insurance Benefit Specialist may be cross-trained in other functions of the business office.

Role and Responsibilities
<ul>
<li>Verifies all insurance information including authorizations, benefits coverage and claims mailing address and meticulously documents all data into HIS.</li>
<li>Reviews and corrects all insurance information in the HIS. Including but not limited to any deductible, co-payment or patient payments that need to be collected at time of service.</li>
<li>Informs Pre-admissions clerks at center and patients, when applicable, of any deductible, co-payment or patient payments.</li>
<li>Works cooperatively with Scheduling Clerk and Pre-Admissions clerk for cancellations, additions and any changes to the schedule.</li>
<li>Informs Pre-Admissions clerk of insurance benefits for determination of any co-payments and or deductibles that need to be collected.</li>
<li>Communicates with any and every Adjuster, Nurse case manager and Benefits organizer for verifications and plan coverage.</li>
<li>Collaborates with Revenue Cycle Manager on a daily basis.</li>
<li>Works with Scheduling Clerk for accurate insurance information entry into the health information system.</li>
<li>Collaborates with Scheduling Clerk for Insurance Authorizations, claim numbers and adjusters.</li>
<li>Performs related work as required.</li>
<li>Will cross-train to other Business Office positions for back up as needed.</li>
<li>Reports directly to the Revenue Cycle Manager.</li>
<li>Performs other tasks as assigned by the Revenue Cycle Manager.</li>
<li>Must be willing to complete software training to keep up with advances in information technology.</li>
<li>Represents the company in a thoughtful and professional manner to customers, i.e. facility administrators, business office personnel, clinical personnel, physicians, patients and vendors.</li>
<li>Be familiar with the companies policy and procedures and HIPAA regulations.</li>
</ul>
Work experience
<ul>
<li>Minimum of two years&rsquo; experience with Insurance benefits in an Ambulatory Surgery Center.
</li><li>GI experience required</li>
<li>Experience using a medical software billing system. Must be familiar with Windows, Microsoft Office and ASC software.</li>
</ul>
Education Requirements
<ul><li>
High school graduate or equivalent.</li></ul>

Preferred Skills and knowledge
<ul>
<li>Advantx or HST experience preferred.</li>
<li>Must be able to work under pressure.</li>
<li>Possesses excellent communication skills.</li>
<li>Competence in oral and written skills.</li>
<li>Ability to prioritize and complete tasks in a timely manner.</li>
<li>Must possess the ability to perform multiple tasks simultaneously.</li>
<li>Understanding of company products, services and customers.</li>
<li>General understanding of the healthcare environment.</li>
<li>Knowledge of alpha filing system.</li>
<li>Ability to follow oral and written instructions.</li>
<li>Ability to be cross-trained in other areas of the business office.</li>
<li>Working knowledge of Medicare, Medicaid, Worker&rsquo;s Compensation and Managed Care.</li>
<li>Working knowledge Out of Network billing.</li>
<li>Requires knowledge of medical terminology.</li>
<li>Basic knowledge of codes and modifiers.</li>
<li>Ability to access and utilize the Internet.</li>
<li>Requires exposure to automated insurance verification applications generally used within the healthcare industry.</li></ul></div>

Insurance Verification Specialist

University of Southern California

<div>Job ID REQ20173334 Category Keck Medicine of USC</div>
 <div>The Scheduling Coordinator schedules patient appointment/follow ups and/or surgeries as appropriate in the assigned unit/clinic. Obtains authorizations and pre-authorization for services to be rendered. Schedules ancillary appointments as necessary for patients. Ensures patient charts are prepared prior to appointments/follow up and/or surgery including x-rays and pertinent lab work. Makes arrangements for any special equipment as needed. Reviews and codes charge slips for patient care services and/or surgical services rendered. Maintains files and records, including supporting documentation for insurance claims. Maintains master appointment/surgery calendar for physician(s). Oversees equipment and office supply inventory. Reads all incoming mail, prioritizing and distributing as appropriate. The Scheduling Coordinator acts as a liaison with other departments and physician office staff and arranges for all necessary support services and equipment needed for a case. The Scheduling Coordinator will also be responsible to answers patient phone calls, verify insurance benefits, prepare charts for clinic and provides clerical functions for the Beverly Hills Clinic. Must work with any and every physician in the Beverly Hills Clinic. Other duties as assigned
Essential Duties:<ul><li>
1. Utilizes courtesy, compassion, kindness and honesty while interacting with public, patients, and all clinic personnel. Greets patients in a courteous and professional manner Greets patients in a courteous and professional manner.</li><li>
2. Adheres to protect patient confidentiality.</li><li>
3. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer systems, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic.</li><li>
4. Schedules patient appointments in a timely manner, and at the request of the physician, while accommodating patient&rsquo;s needs. This includes but not limited to: laboratories, procedures and consultations as needed. Fulfills other department scheduling functions per department procedures and protocols.</li><li>
5. Understands the protocols for scheduling patients and gives proper patient instructions.</li><li>
6. Notifies patient of upcoming appointments in a timely manner.</li><li>
7. Proactively manages clinic schedules, including reviewing master schedule and anticipating requirements and changes based on activity levels to create a well-managed operational flow and positive patient experience. Communicates all changes with patient and case information to all involved personnel.</li><li>
8. Has thorough understanding and expertise in the use of computer systems, e.g. Cerner and GE Centricity Business. Demonstrates accuracy and thoroughness in entering information into computer systems</li><li>
9. Works with various hospital personnel to resolve issues and accommodate patient.</li><li>
10. Preps charts for appointments. Knowledge of proper chart format.</li><li>
11. Provides estimate of patient liabilities to patients, physicians and insurance companies based on guidelines and/or systems provided by the department, including but not limited to: copayment, deductibles, co-insurance, deposits, self-pay or prior account balances. This includes collection of payment.</li><li>
12. Provides phone coverage as needed. Contacts and distributes messages to medical personnel using a variety of electronic messages including text, voice, and email systems. Reads and responds to email throughout the day. Retrieves and responds to voicemail messages within 24hours per department protocol.</li><li>
13. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.</li><li>
14. Ability to work independently and in a team setting to accomplish duties in a timely manner.</li><li>
15. Maintains an open line of communication with management and other staff and demonstrates a professional demeanor at all times.</li><li>
16. Performs other duties as assigned.</li></ul>
Required Qualifications:<ul><li>
Req High school or equivalent</li></ul><ul><li>
Req 2 years Experience in a health care setting</li><li>
Req Prior experience in a clerical, administrative, and/or receptionist role.</li></ul><ul><li>
Req Must have excellent communication skills, including the ability to speak, read and write English proficiently.</li><li>
Req Must be comfortable with computers and medical terminology.</li><li>
Req In depth knowledge of all insurance types.</li></ul>
Preferred Qualifications:
Required Licenses/Certifications:
<ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul> 
The hourly rate range for this position is $22.00 - $37.40. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div>Job ID REQ20173334 Posted Date 03/19/2026</div></div>

Scheduling Coordinator - Beverly Hills OHNS Cl - Full Time 8 Hour Days (Non-Exempt) (Union)

Medina County Domestic Relations Court

MEDINA COUNTY DOMESTIC RELATIONS COURTPOSITION DESCRIPTIONPosition Title: Case Services and Scheduling CoordinatorDepartment: Court OperationsSupervisor: Court AdministratorFLSA: ExemptCivil Service: UnclassifiedResumes: resumes@medinadr.orgPOSITION PURPOSEProvide administrative support for the Court&rsquo;s case scheduling and document processing functions by monitoring filings, coordinating hearing calendars, and ensuring the accurate routing and processing of case documents in accordance with established Court procedures.POSITION SUMMARYThe Case Services and Scheduling Coordinator supports the Court&rsquo;s case scheduling and document processing functions by monitoring filings transmitted from the Clerk of Courts, routing matters to the appropriate judicial officer in accordance with established protocols, and coordinating the scheduling of hearings and related proceedings. The position processes filings in accordance with established Court procedures, prepares scheduling notices and draft entries, and maintains accurate docket and calendar information within the Court&rsquo;s case management system. In coordination with Judges, Magistrates, Court Administration, attorneys, litigants, and Court staff, the position facilitates the timely movement of cases through the Court and reviews judicial documents prior to transmission to the Clerk of Courts to ensure proper routing and compliance with Court procedures.ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties describe the general nature and level of work performed by this position. They are not designed to be an exhaustive list of all responsibilities, duties, or skills required. Additional duties may be assigned as needed.1. Monitor case filings from the Clerk of Courts to ensure filings are received, reviewed, and processed in accordance with established Court procedures.2. Review filings and route matters to the appropriate Judge, Magistrate, or hearing officer in accordance with established case assignment and routing protocols.3. Assist with the processing of new filings, including preparation of draft orders, scheduling entries, and notices for review and issuance by the Court.4. Coordinate and schedule hearings and court proceedings, working with Judges, Magistrates, attorneys, litigants, interpreters, court appointees, and Court staff to ensure accurate and timely calendaring.5. Maintain and manage hearing sessions and courtroom calendars to promote efficient scheduling and the orderly progression of cases.6. Coordinate and monitor court appointments, including scheduling and tracking appointments of interpreters, evaluators, guardians ad litem, and other court-appointed professionals, to ensure compliance with Court procedures and timely case progression.7. Monitor case activity and applicable procedural deadlines to ensure matters are scheduled and processed in accordance with Court rules and administrative timelines.8. Maintain accurate docket entries, case records, and scheduling information within the Court&rsquo;s Case Management System and Office 365 tracking tools.9. Review judicial documents prepared by Judges and Magistrates prior to transmission to the Clerk of Courts to ensure proper routing and compliance with Court procedures.10. Coordinate the transmission of judicial entries, orders, and notices to the Clerk of Courts for docketing and official recordkeeping.11. Communicate professionally with attorneys, litigants, law enforcement, outside agencies, and Court staff regarding scheduling matters, procedural inquiries, and case status.12. Provide procedural information regarding Court processes while refraining from providing legal advice or interpreting legal rights.13. Participate in testing of the Court&rsquo;s Case Management System related to assigned duties and daily operations.14. Assist the Court Administrator with operational tasks, workflow improvements, and special projects as assigned.15. Perform related duties and responsibilities as assigned by Court Administration to support the efficient operation of the Court.16. Assist with reports, statistics, and data entry as assigned.QUALIFICATIONS AND REQUIREMENTS1. Knowledge of court operations, caseflow management principles, and docket procedures, or the ability to acquire such knowledge within a reasonable period of time.2. Ability to review and process filings in accordance with established Court procedures and maintain accurate docket and calendar information within the Court&rsquo;s case management system.3. Proficiency in the use of personal computers and Microsoft Office applications, including Teams, Word, Outlook, and Excel.4. Ability to learn and effectively utilize the Court&rsquo;s Case Management System and other technology used in daily court operations.5. Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously, maintain attention to detail, and perform work accurately in a fast-paced environment with strict deadlines.6. Excellent communication and interpersonal skills, including the ability to interact professionally with Judges, Magistrates, attorneys, litigants, law enforcement personnel, court staff, and members of the public.7. Ability to maintain confidentiality and handle sensitive information in accordance with Court policies and applicable law.8. Ability to work independently with minimal supervision, exercise initiative, and adapt to changing priorities and operational needs.9. Commitment to professionalism, reliability, and sound judgment, including the ability to represent the Court with appropriate demeanor and discretion.The qualifications and requirements listed above are guidelines. Alternative qualifications may be substituted if considered by the Court to be sufficient to demonstrate the ability to perform the essential duties of the position.OPERATIONAL FLEXIBILITYCourt operations, caseflow procedures, and technology systems may evolve over time. The duties of this position may be adjusted to reflect changes in workflow, case management practices, or the implementation of new technology, including updates to the Court&rsquo;s Case Management System, Office 365, or electronic filing processes.AT-WILL EMPLOYMENTThe individual holding this position is an at-will employee and serves at the pleasure of the Court. This position is not within the classified civil service system and is not part of a bargaining unit.The Court is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, gender, gender identity, sexual orientation, national origin or ancestry, age (40 or older), citizenship, marital status, pregnancy, childbirth, or related medical conditions, military status (past, present, or future), non-disqualifying disability, genetic information, or any other status protected by federal, state, or local law.Pay: From $23.16 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Case Services and Scheduling Coordinator

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