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chc service coordinator

scheduling coordinator

Premier Health Services

Job OverviewPremier Health Services, Inc., a Medicare-certified home health agency, is seeking a highly organized and detail-oriented Staffing Coordinator to support our growing clinical operations team. The Staffing Coordinator plays a vital role in ensuring patients receive timely, high-quality care by coordinating staffing schedules for nurses and home health aides, maintaining Electronic Visit Verification (EVV) compliance, and supporting operational excellence.If you thrive in a fast-paced healthcare environment, enjoy problem-solving, and are passionate about your community, we encourage you to apply.Duties Scheduling and Workforce Coordination<ul><li>Coordinate and maintain daily schedules for:</li></ul>- Licensed Practical Nurses (LPNs)- Home Health Aides (HHAs) / Personal Care Aides (PCAs)- Match staff assignments based on patient needs, location, staff&rsquo;s skills and availability, and continuity of care requirements<ul><li>Manage schedule changes, call-offs, cancellations, and emergency staffing situations.</li><li>Ensure all patient visits are staffed and completed according to physician orders and individualized plans of care.</li><li>Monitor staffing efficiency and visit utilization.</li><li>Coordinate and ensure on-call coverage for evenings, weekends, holidays, and emergency situations.</li></ul>Patient Care Coordination<ul><li>Coordinate staffing for new patient admissions and resumptions of care.</li><li>Communicate scheduling information with patients, caregivers, and clinical staff.</li><li>Address and resolve patient-caregiver compatibility concerns.</li><li>Assist with incident and complaint investigations as needed.</li><li>Participate in interdisciplinary team and operational meetings.</li></ul>Electronic Visit Verification (EVV) Compliance<ul><li>Collaborate with the EVV Coordinator to monitor and manage EVV activities for HHA and LPN visits.</li><li>Verify accurate clock-in and clock-out documentation for scheduled visits.</li><li>Ensure EVV records align with authorized service hours and scheduled visits.</li><li>Maintain accurate EVV records to support Agency activities</li><li>Partner with the Billing Department to ensure visit verification supports reimbursement requirements.</li></ul>Compliance and Documentation<ul><li>Ensure staffing assignments comply with Federal and District of Columbia regulations.</li><li>Maintain accurate scheduling records within the agency's EMR and scheduling systems.</li><li>Track missed visits, scheduling exceptions, and documentation concerns.</li><li>Escalate unresolved staffing or compliance concerns to agency leadership</li></ul>Administrative Support<ul><li>Prepare staffing, utilization, productivity, and EVV compliance reports.</li><li>Assist leadership in identifying staffing trends and workforce needs.</li><li>Support recruitment, onboarding, and orientation activities as needed.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and multitasking skills.</li><li>Proficient with Electronic Medical Records (EMR)</li><li>Proficient with Home care scheduling software (AXXESS experience preferred)</li><li>Proficient with Electronic Visit Verification (EVV) systems</li><li>Proficient with Microsoft Office Suite (Excel, Outlook, Word, Teams).</li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal abilities.</li><li>Strong analytical and problem-solving capabilities.</li><li>Ability to prioritize multiple responsibilities in a fast-paced healthcare environment.</li></ul>At Premier Health Services, we are committed to delivering compassionate, high-quality care that allows patients to remain safely in their homes and communities. Our team members are valued professionals who make a meaningful impact every day.We offer:<ul><li>Competitive salary</li><li>Health, dental, and vision benefits</li><li>Paid time off and holidays</li><li>Professional development opportunities</li><li>Supportive team environment</li></ul>Meaningful work serving the Washington, DC communityPay: $49,000.00 - $52,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Staffing Coordinator

MBI Health services

<div><div><div>Self-motivated and highly organized individual in a full-time capacity with excellent communication skills. This position requires team builder and problem solving-solver and embodying a balance between focus and fun. This person will professionally assign Personal Care Aides to MBI clients receiving care in their homes, assist to monitor their performance, and provide support to the personal care aides as needed. The individual is a team player willing to work under supervision and follows the company policy regarding insubordination. The staffing coordinator will review electronic time sheets for correctness and accuracy and perform other duties in the office as assigned. The staffing coordinator will function as part of a team that includes the billing manager, human resource manager, the Agency clinical team and other support staff. The staffing coordinator is supervised by a staffing Manager as designated by the Director of Nursing. The number of tasks and duties associated with this position is potentially limitless.
</div></div><div><div>Essential Duties and Responsibilities:
</div></div><div><div>The statements below are intended to describe the general nature and scope of work being performed in this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.</div></div><ul><li><div>
Assign Personal Care Aides to clients using the Axxess electronic scheduling system.</div></li><li><div>
Monitor the electronic scheduling and alert systems daily to ensure all clients are appropriately staffed and promptly notify the supervisor of staffing shortages while continuing recruitment efforts until coverage is secured.</div></li><li><div>
Document daily staffing assignments and record all declined or unaccepted assignments.</div></li><li><div>
Review electronic timesheets for accuracy and completeness in accordance with MBI HHA policies and procedures.</div></li><li><div>
Provide ongoing and annual supervision, guidance, and support to Personal Care Aides.</div></li><li><div>
Collaborate with office staff to coordinate schedules and staff in-service training.</div></li><li><div>
Deliver exceptional customer service to clients, caregivers, and other stakeholders by responding to questions and resolving concerns professionally.</div></li><li><div>
Instruct Personal Care Aides to discontinue services when directed by the Staffing Manager, HR Manager, Administrator, Director of Nursing, or other authorized clinical staff.</div></li><li><div>
Assist the clinical team and provide support with departmental projects and other duties as assigned.</div></li><li><div>
Provide backup support to the Payroll/EVV Coordinator as needed.</div></li><li><div>
Enter, maintain, and review electronic records to ensure documentation is accurate, complete, and compliant with company policies.</div></li><li><div>
Prioritize and manage multiple assignments while maintaining organized records in a fast-paced environment.</div></li><li><div>
Demonstrate initiative by identifying problems, implementing solutions, and adapting to changing operational needs.</div></li><li><div>
Maintain confidentiality and uphold professional and ethical standards in all interactions.</div></li><li><div>
Carry a company-issued telephone and coordinate staffing needs during and after normal business hours, as assigned.</div></li><li><div>
Foster a collaborative, respectful, and culturally responsive work environment while working effectively with supervisors and interdisciplinary team members.</div></li><li><div>
Coordinate services for elderly and disabled clients to help ensure continuity of care and appropriate staffing</div>
.</li></ul><ul><li><div>
High School Diploma, College Degree Preferred
</div></li><li><div>Strong Communication Skills
</div></li><li><div>Knowledge of HIPAA and Patient record privacy
</div></li><li><div>Working knowledge in Microsoft Office: Word, Excel, Outlook, Access &amp; PowerPoint.
</div></li><li><div>Reliable transportation</div></li></ul></div>

Georgetown University

<div>Georgetown University comprises two unique campuses in the nation&rsquo;s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
Job Overview 
The Executive Coordinator provides high-level administrative and operational support to the Vice President for Public Safety at Georgetown University. The Executive Coordinator manages complex scheduling, communications, and project support while ensuring the efficient functioning of daily operations. The role requires sound judgment, strong organizational skills, and the ability to handle sensitive and confidential information with discretion.
Work Interactions
The Executive Coordinator works closely with the Vice President for Public Safety daily, serving as a trusted partner in managing schedules, communications, and priorities. The role requires regular interaction with senior leaders across the university, as well as collaboration with university offices such as the President&rsquo;s Office, Provost&rsquo;s Office, Chief Operating Officer, Human Resources, Legal Counsel, and Finance. The Executive Coordinator also engages with faculty, staff, and students to support public safety programs and respond to inquiries, while representing the Vice President in communications with external stakeholders, including law enforcement agencies, community partners, and vendors. Many interactions involve sensitive or confidential information, requiring discretion, sound judgment, and professionalism. 
Requirements and Qualifications<ul><li> Bachelor&rsquo;s degree or equivalent combination of education and experience.</li><li> 5+ years of progressively responsible administrative experience supporting senior leadership.</li><li> Proficiency with Microsoft Office Suite, Google Workspace, and project management tools.</li><li> Strong organizational skills, attention to detail, and ability to manage multiple priorities.</li><li> Excellent written and verbal communication skills.</li></ul>
Preferred:<ul><li> Experience in higher education, law enforcement, emergency management, environmental health &amp; safety, or other public safety administration.</li><li> Familiarity with Georgetown University systems, policies, and procedures.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills, and Abilities</h3><ul><li> Ability to exercise discretion and maintain confidentiality.</li><li> Strong interpersonal skills and the ability to interact effectively with diverse stakeholders.</li><li> Initiative, adaptability, and problem-solving skills in a fast-paced environment.</li></ul>
Work Mode Designation
This position requires a primarily on-campus presence with flexibility for episodic hybrid arrangements, subject to operational needs.
Complete details about Georgetown University&rsquo;s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation. 
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23
Compensation is determined by a number of factors including, but not limited to, the candidate&rsquo;s individual qualifications, experience, education, skills, and certifications, as well as the University&rsquo;s business needs and external factors.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.</div>

Executive Coordinator, Public Safety

Human Rights Watch

<div>FULL-TIME JOB VACANCY
 
COORDINATOR 
Africa Division 
New York or Washington D.C. office 
Application Deadline: July 10, 2026

The Africa Division of Human Rights Watch (HRW) is seeking a Coordinator to provide administrative, project management, and programmatic support to staff working on human rights issues in Africa. The Coordinator will work with divisional staff based in multiple locations and will facilitate the production of research and advocacy products. The Africa Division works to advance human rights in Africa and conducts a wide range of work, including investigation, report writing, advocacy, and media work.

This is a full-time position based in either our New York or Washington D.C. office and will report to the Deputy Director of the Africa Division, based in Washington D.C. The successful candidate must be based within commuting distance of either the New York or Washington D.C. office and will be expected to work from the office 2-3 days per week or on an as needed basis.

Responsibilities:
1. Provide day-to-day administrative support to staff in the Africa Division, such as tracking project timelines and deadlines, scheduling meetings, preparing for and taking minutes at meetings, creating and maintaining extensive filing and archiving systems;

2. Organize complex travel and logistics for regional team meetings, record, track, and process divisional expenses, and responding to requests for information;

3. Prepare, proofread, edit, format, and coordinate materials such as news releases, reports, briefing papers, op-eds, multimedia materials, social media kits, other publications and web content;

4. Provide French translation for materials such as dispatches, pressers, and graphics; coordinate vetting of larger documents such as reports; provide general French language support;

5. Shepherd Africa Division publications through the internal review process;

6. Provide support with media roundups and desk research, as needed;

7. Provide support drafting documents, including but not limited to letters to officials, United Nations submissions, or World Report chapters and press releases;

8. Support the Africa Advisory Committee and other divisional external engagements by planning meetings and events and drafting briefing documents;

9. Coordinate events such as news conferences, staff meetings, retreats, and special events;

10. Schedule official meetings, maintain relationships and communication with partners, and build and maintain contact databases;

11. Act as a liaison and maintain communications with HRW offices, global staff, and external partners;

12. Assist with the recruitment and mentoring of interns; and

13. Perform other tasks, as may be required.

Qualifications:
Education: A bachelor's degree or equivalent work experience in human rights, international relations, social science, or a related field is required.

Experience: A minimum of two (2) years of relevant work experience is required.

Related Skills and Knowledge:
1. Prior office/administration experience and strong organizational skills are required.

2. Experience working for an international human rights organization in a support function is highly desirable.

3. Excellent oral and written communication skills in English and French are required. Experience with translating from English to French is desirable.

4. Demonstrable knowledge in African regional and international human rights is required. Africa-related experience is desirable.

5. Strong interpersonal skills and ability to work well under pressure while juggling multiple tasks simultaneously is required.

6. Ability to make sound decisions consistent with functions is required.

7. Ability to prioritize with minimal supervision and work independently as well as function as a member of a team with staff in multiple locations globally is required.

8. Proficiency in computer programs including MS Office applications is required.

9. Strong analytical skills, including the ability to analyze data are required.

Other: Candidates must possess valid work authorization for the United States; HRW is unable to sponsor work authorization for this role.

Salary and Benefits: The salary range for this position is USD 64,843- 69,170. Human Rights Watch offers comprehensive employer-paid benefits, including medical, dental, vision, disability and life insurance, a retirement savings plan and twenty (20) days of vacation per year.

How to Apply: Please apply immediately or by July 10, 2026 by visiting our online job portal at careers.hrw.org and attaching a letter of interest and resume or CV, preferably as PDF files. No calls or email inquiries, please. Only complete applications will be reviewed, and only shortlisted candidates will be contacted.

If you are experiencing technical difficulties with your application submission, or if you require a disability-related accommodation, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.

Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds based anywhere to apply. Human Rights Watch does not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.
Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.</div>

Coordinator, Africa

Groundworks

<div>Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers&rsquo; greatest asset &ndash; their home.
But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you&rsquo;re starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day.
Join us and lay the foundation for your success. Apply today!
The Permit Coordinator is responsible for overseeing and executing the permitting process for residential and commercial projects. This position ensures all required permits, forms, and approvals are obtained accurately and on time, while maintaining effective communication with customers, municipalities, and internal teams. The Permit Coordinator plays a key role in keeping projects on schedule by tracking permit progress, resolving blockers, and ensuring compliance with jurisdictional requirements.
Duties and Responsibilities<ul><li>
Prepare, submit, and track permit applications and supporting documentation.</li><li>
Coordinate with municipalities, engineers, branches, and production teams to obtain required information.</li><li>
Resolve permit blockers, kickbacks, and escalations to keep projects moving forward.</li><li>
Maintain accurate permit logs, tracking sheets, and turnaround times.</li><li>
Provide timely updates and communication to customers, municipalities, and internal stakeholders.</li><li>
Ensure compliance with all permitting and regulatory requirements.</li><li>
It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.</li></ul>
Qualifications<ul><li>
Strong organizational and time-management skills.</li><li>
Excellent communication and problem-solving abilities.</li><li>
Ability to manage multiple priorities in a fast-paced environment.</li><li>
Experience with permitting, municipal processes, or construction administration preferred.</li><li>
Proficiency with Microsoft Office Suite and internal tracking systems</li></ul>
Working Conditions
The Centralized Permit Coordinator primarily works in an office environment with frequent use of computers, phones, and other standard office equipment. The role requires extended periods of sitting, data entry, and communication with internal and external contacts via email and phone. The position involves managing multiple tasks and deadlines in a fast-paced environment, requiring focus, attention to detail, and the ability to adapt to changing priorities. Standard business hours apply; however, occasional overtime may be necessary based on project volume or operational demands.
What We Provide<ul><li>
Competitive Pay</li><li>
Employee Company Ownership Opportunities</li><li>
Industry Leading Training Programs</li><li>
Leadership Development and Career Growth Tracks</li><li>
Comprehensive and Affordable Benefits Package</li><li>
Top Workplace with Award Winning Culture</li></ul></div>

Permit Coordinator

PA HEALTH MANAGEMENT

Job Type: Full time
 Location: Pennsylvania
 Employment Type: Full Time
 Work Location: Hybrid
 Schedule: Standard
 FLSA Status: Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable Pennsylvania law
 
About PA Health Management: 
PA Health Management is dedicated to supporting individuals through person-centered service coordination and community-based care. We are committed to promoting independence, dignity, and quality of life by partnering with participants, families, and providers to ensure access to the services and supports they need to thrive.
 
Position Summary: 
The Service Coordinator supports participants in accessing and coordinating services through Medicaid Waiver programs, the MA State Plan, and other social and medical resources. This role manages an assigned caseload and ensures participant-centered planning, service coordination, compliance, and ongoing engagement through a hybrid work model combining remote administrative work and field-based participant support.
 
Position Scope: 
The Service Coordinator is responsible for coordinating services, monitoring participant outcomes, and advocating for individuals across home and community-based settings. The position requires consistent participant interaction, collaboration with providers and agencies, and detailed documentation to ensure services align with participant goals, regulatory requirements, and funding authorizations.
 
Key Responsibilities: 
This role ensures timely, compliant, and person-centered service coordination for assigned participants. The Service Coordinator independently manages caseload responsibilities while collaborating with interdisciplinary teams to promote participant well-being, independence, and continuity of care.
 
Secondary Duties: 
<ul>
<li>Assist in identifying alternative or supplemental funding sources</li>
<li>Support quality assurance activities and internal reviews</li>
<li>Participate in professional development and continuing education</li>
<li>Represent PA Health Management in community and partner interactions as assigned</li>
</ul>
Tasks: 
<ul>
<li>Conduct person-centered assessments and level-of-care evaluations at least annually</li>
<li>Develop, implement, and update individualized service plans at least quarterly or as needed</li>
<li>Assist participants in identifying and accessing authorized waiver, medical, and social services</li>
<li>Coordinate services with healthcare providers, community agencies, and government entities</li>
<li>Monitor participant needs, outcomes, and service effectiveness</li>
<li>Conduct required face-to-face participant visits and routine telephone contacts</li>
<li>Advocate for participant needs and promote independence and quality of life</li>
<li>Enter all required documentation accurately and within established timelines</li>
<li>Participate in meetings, trainings, and interdisciplinary coordination activities</li>
</ul>
KPIs: 
<ul>
<li>Timeliness and accuracy of assessments and service plans</li>
<li>Compliance with visit, contact, and documentation requirements</li>
<li>Caseload management effectiveness</li>
<li>Participant satisfaction and outcome measures</li>
<li>Audit and regulatory review results</li>
</ul>
Regulatory Frameworks: 
<ul>
<li>Medicaid Waiver programs</li>
<li>MA State Plan services</li>
<li>Federal and Pennsylvania regulations governing service coordination</li>
<li>Program-specific policies and participant rights requirements</li>
</ul>
Confidentiality: 
Maintains strict confidentiality of participant, family, and organizational information in accordance with HIPAA, privacy laws, and PA Health Management policies.
 
Documentation Requirements: 
<ul>
<li>Participant assessments and evaluations</li>
<li>Individualized service plans and revisions</li>
<li>Visit notes and service coordination records</li>
<li>Compliance and regulatory documentation completed within required timeframes</li>
</ul>
Education: 
<ul>
<li>Bachelor’s degree in Social Work, Psychology, Human Services, or a related field required</li>
<li>Equivalent combination of education and relevant experience may be considered</li>
</ul>
Experience: 
<ul>
<li>Minimum of three (3) years of experience in service coordination, case management, or a related human services role preferred</li>
<li>Experience working with waiver-funded or I/DD populations strongly preferred</li>
</ul>
Technical Skills: 
Proficiency in Microsoft Office Suite and Microsoft Teams. Ability to work within multiple electronic documentation and data systems. Strong data entry, record-keeping, and administrative accuracy
 
Languages: 
Fluency in English is required.
 
Driver License: 
Valid driver’s license required. Reliable transportation required for regional travel.
 
Travel Requirement: 
Regular travel required within a designated regional area. In-person attendance required for meetings, trainings, and team events as scheduled.

CHC Service Coordinator

Anduril

<div><div>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</div><h3 class="jobSectionHeader">
ABOUT THE JOB</h3>

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and providing critical support to our broader Admin Team.

This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.

This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.
<h4 class="jobSectionHeader">
WHAT YOU'LL DO</h4>

Support to Executive Assistant Team
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
Calendar &amp; Meeting Management
<ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
Operations, Logistics &amp; Visitor Experience
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
Communication &amp; Team Dynamics
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader">REQUIRED QUALIFICATIONS</h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including: 

<h3 class="jobSectionHeader">
Benefits</h3>

At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. For more information, Explore Our Benefits. 

<div>
<h3 class="jobSectionHeader">Protecting Yourself from Recruitment Scams</h3>

Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.
</div>
<div>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:
<ul>
<li>No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
</li>
<li>Please always verify communications:
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li>Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
</li>
<li>What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</li> 
</ul>
</div><h3 class="jobSectionHeader">Data Privacy</h3>

To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/. 


By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</div></div>

Administrative Assistant

Explore 38+ Scheduling coordinator in Washington this July. Find roles across top companies and apply now to boost your career.

38 scheduling coordinator jobs In Washington

Staffing Coordinator

Staffing Coordinator

Executive Coordinator, Public Safety

Coordinator, Africa

Permit Coordinator

CHC Service Coordinator

Administrative Assistant