scheduling coordinator

Wilson McLain Plumbing

<div>Schedule Coordinator 
We are seeking a Schedule Coordinator to join our team. Duties will include maintaining builder/customer accounts and scheduling customer work orders for new construction, commercial, and remodel projects. 


A successful schedule coordinator should have excellent communication and relationship-building skills and enjoy working in a fast-paced environment. Reports to the Schedule Supervisor. 


Responsibilities

Below are some responsibilities that schedule coordinators are expected to assume:
<ul><li>Monitoring customer work orders and their portals daily</li>
<li>Entering or updating work orders from emails, phone calls or the client&rsquo;s portal</li>
</ul><ul><li>Communicating schedule changes and reasons for the changes utilizing appropriate methods to all stakeholders</li>
<li>Collaborating with team members, internal departments, external providers and government entities to ensure the fulfillment of customer requests and needs</li>
<li>Building relationships with clients to ensure brand and company success</li>
<li>Providing regular updates, respond to inquiries and address any client concerns in a timely manner</li>
</ul>
<ul><li> 
Creating a pleasant experience for clients, co-workers, external providers and management</li>
</ul><ul><li>Demonstrating customer service skills and providing solutions to resolve issues</li>
<li>Work closely with team members and the Scheduling Supervisor to accomplish the company&rsquo;s and the department&rsquo;s goals</li>
<li>Other duties as assigned</li></ul> 


Job Qualifications and Skill Sets

Below are the qualifications expected of a schedule coordinator:
<ul>
<li>Ability to multitask and juggle several responsibilities</li>
<li>Think analytically, strategically and ability to solve issues</li>
<li>Enter data with a high-level of accuracy and attention to detail</li>
<li>Excellent technical and verbal/written communication skills</li>
<li>Competency using Microsoft Office Suite and the ability to successfully learn new software platforms</li>
<li>Excellent planning, organizational and time management skills
</li><li>Customer service experience</li>
<li>A track record of following through on commitments</li>
</ul><ul><li>Experience using scheduling or customer relationship management software is a plus</li>
<li>Some construction or plumbing industry knowledge is a plus but not required 
</li>
<li>Prior experience working for a home builder is not required but is a big plus</li>
<li>Spanish speaking is a plus but not required</li></ul> 


Benefits Available
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Holiday pay</li>
<li>Weekly pay</li>
<li>Laid back environment</li></ul> 


THIS POSITION WILL REQUIRE A BACKGROUND CHECK.</div>

Scheduling Coordinator

Villa Healthcare

<div>
 Villa at City Center is seeking a Scheduling Coordinator to join their team! The Scheduling Coordinator is responsible for scheduling the staff to ensure appropriately licensed/certified employees meet needs. Prepares and maintains daily and monthly schedules as staffing needs arise. Identifies staffing needs to Director of Nursing.
 
 
 
 Scheduling Coordinator Duties and Responsibilities:
 
 
 
 <ul>
 <li>
 Understanding of scheduling system and shift management, aligning staff to support hours via scheduling.
 </li>
 <li>
 Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs.
 </li>
 <li>
 Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements.
 </li>
 <li>
 Maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training.
 </li>
 <li>
 Monitors labor hours to ensure scheduled hours don&rsquo;t exceed budgeted work hours.
 </li>
 <li>
 Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality.
 </li>
 <li>
 All other duties, as assigned.
 
 
 
 </li>
 </ul>
 
 Scheduling Coordinator Qualifications and Skills:
 
 
 
 <ul>
 <li>
 Ongoing and in-depth understanding of the financial modules used to support processes and patient care
 </li>
 <li>
 Strong verbal and written communication skills in English to perform the tasks required.
 </li>
 <li>
 Sufficient computer and budgeting skills required to perform duties.
 
 
 
 </li>
 </ul>
 
 Scheduling Coordinator Education and Experience:
 
 
 
 <ul>
 <li>
 High School Diploma or equivalent.
 </li>
 <li>
 +1 year of Point Click Care (PCC) Experience, preferred.
 </li>
 <li>
 Bookkeeping or accounting experience, preferred.
 </li>
 <li>
 Prior experience working with the elderly and / or in long term care, preferred.
 
 
 
 </li>
 </ul>
 
 Physical Requirements:
 
 
 
 <ul>
 <li>
 Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
 
 
 
 </li>
 </ul>
 
 Villa Healthcare Benefits:
 
 
 
 <ul>
 <li>
 Daily Pay &amp; Competitive Compensation
 </li>
 <li>
 401(k) with company match
 </li>
 <li>
 Blue Cross Blue Shield Medical insurance.
 </li>
 <li>
 Dental, Vision, and Disability insurance
 </li>
 <li>
 Innovative Training Programs
 </li>
 <li>
 Access to Villa Perks, an Employee Discount Program!
 </li>
 <li>
 Up to $300/month incentive for food, gas, childcare, and medical bills.
 </li>
 <li>
 Opportunity for Growth and Advancement
 </li>
 <li>
 Paid Time Off
 
 
 
 </li>
 </ul>
 
 Apply to join a growing team today!
 
 
 
 
 SHARED CODE OF CONDUCT:
 
 
 
 
 B.E.T.T.E.R.
 
 is Villa&rsquo;s Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa&rsquo;s
 
 B.E.T.T.E.R.
 
 standards every day.
 
 B
 
 e Welcoming to All,
 
 E
 
 stablish a Relationship,
 
 T
 
 rust &amp; respect,
 
 T
 
 eamwork,
 
 E
 
 ngage &amp; Communicate &amp;
 
 R
 
 ecognize.
 
 
 Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.
</div>

Admire Dental

Admire Dental is expanding! We are looking for l Scheduling Coordinators to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. Along with being the first point of contact for our dental office, our Scheduling Coordinator&rsquo;s duties include offering administrative support to the doctor on staff, dental assistants and hygienists, and others across the organization. To be successful as a Scheduling Coordinator, the ideal candidate would be personable, high energy and pleasant as this is also a customer service role. Multitasking and time management skills are essential for this position. Ultimately, a Scheduling Coordinator&rsquo;s duties and responsibilities are to ensure the front desk welcomes patients positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome patients as soon as they arrive at the office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is sanitized, presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Perform other clerical administrative duties such as filing, photocopying, transcribing and faxing</li><li>File patient documents</li></ul>Skills<ul><li>Proven work experience as a Receptionist, Scheduling Coordinator, Front Office Representative or similar role.</li><li>Hands-on experience with office equipment</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks.</li></ul>Job Type: Full-timePay: $18.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyWork Location: In person

InnovAge

<div>
 
 Responsibilities
 
 
 
 The
 
 Scheduling Coordinator
 
 assists in participant care responsibilities by performing receptionist duties, escorting participants to exam rooms and scheduling and coordinating various appointments between the participant and providers. The Scheduling Coordinator also performs a variety of clerical duties and provides administrative support to all clinic functions.
 
 
 Participant Scheduling and Support &ndash; 75%
 
 
 <ul>
 <li>
 Schedules appointments with internal providers and with external network specialists&rsquo; offices for consultations and procedures as ordered by PACE primary care physicians.
 </li>
 <li>
 Assists in prioritizing the scheduling of participants by consulting with medical staff, on a daily basis, to manage the participant flow.
 </li>
 <li>
 Works as a liaison to these specialists&rsquo; offices for coordinating care and relaying information to PACE operations leadership team as appropriate.
 </li>
 <li>
 Coordinates with the transportation department to schedule outside and special in-house appointments for participants.
 </li>
 <li>
 Ensures that appointment information is relayed to the appropriate departments and caregivers as necessary in addition to notifying participants and their families of appointments and transportation arrangements.
 </li>
 <li>
 Coordinates escorts with the ADHC staff.
 </li>
 <li>
 Takes information from participants to start the triage process for those seeking care without a scheduled appointment
 
 
 
 </li>
 </ul>
 Clinic and Support &ndash; 25%
 
 
 <ul>
 <li>
 Greets and checks in participants for clinic appointments, performs any necessary documentation in medical records, and performs computer entries to update participant information.
 </li>
 <li>
 Answers clinic telephone calls and directs calls and messages to appropriate parties or voice mail as requested.
 </li>
 <li>
 Performs data entry of participant information, diagnostic orders, test results and data PACE information per established procedures.
 </li>
 <li>
 Maintains inventory of clinic supplies and puts needed supplies on re-order list. Ensures that necessary supplies are always available.
 </li>
 <li>
 Performs any necessary filing or clerical duties necessary to complete charting requirements.
 </li>
 <li>
 Completes weekly audits as assigned.
 </li>
 <li>
 Confirms that lab results are received and contact the lab company as needed for additional information.
 </li>
 <li>
 Requests consultation notes and diagnostic tests by fax as needed.
 
 
 
 </li>
 </ul>
 
 Required
 
 
 
 <ul>
 <li>
 1+ yr administrative or clerical experience that includes filing, record keeping, data entry and providing customer service
 </li>
 <li>
 1+ yr scheduling experience
 </li>
 <li>
 Medical Terminology
 </li>
 <li>
 EMR
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Using Epic EMR
 </li>
 <li>
 Current state issued Certified Nursing Assistant (CNA) license and/or Medical Assistant certificate
 </li>
 <li>
 Clinic health care experience in a geriatrics setting
 </li>
 <li>
 Experience as a Nursing Assistant in home care, long-term care, daycare or group home
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.
 
 
 InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&amp;D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.
 
 
 Applicants are considered until the position is filled.
 
 
 
 Additional Information
 
 
 
 
 Compensation Disclaimer
 
 
 
 The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.
 
 
 
 Attention Florida Applicants
 
 
 
 This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse.
 
 
 For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com
 
 
 
 Agency Disclaimer
 
 
 
 InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.
</div>

Sights On Service, Inc

Secret Shopper&reg; is a customer experience measurement firm with 30+ years in the industry. We partner with well-known brands to evaluate real customer experiences in both digital and brick-and-mortar environments. We&rsquo;re hiring a Scheduling Coordinator to recruit and assign independent contractors (&ldquo;secret shoppers&rdquo;) to mystery shopping assignments&mdash;accurately, on time, and to client requirements.This is a fast-paced, deadline-driven role for someone who enjoys communicating with people, staying organized, and hitting measurable goals.Responsibilities<ul><li>Recruit and fill open assignments via email, text, calls, and platform messaging</li><li>Match shoppers to assignments based on requirements (timing, location, experience, reporting needs)</li><li>Set clear expectations, confirm understanding, and reduce cancellations/no-shows</li><li>Track assignment status and document details accurately in internal systems/spreadsheets</li><li>Resolve last-minute gaps by quickly finding replacements</li><li>Coordinate with internal teams to troubleshoot issues and meet client needs</li></ul>What success looks like<ul><li>Assignments filled by deadline with minimal last-minute gaps</li><li>Low cancellation/no-show rates through proactive follow-up</li><li>Accurate, up-to-date notes that reduce errors and rework</li><li>Consistent daily progress on open shops</li></ul>Preferred qualifications<ul><li>1+ year in customer service, scheduling, staffing, operations coordination, or similar</li><li>Strong computer skills (email, spreadsheets, data entry) and ability to learn new systems</li><li>High attention to detail and follow-through</li><li>Experience coordinating contractors/dispatch/appointment scheduling (plus)</li><li>Bilingual (plus)</li><li>Bachelor's degree (plus)</li></ul>Schedule<ul><li>Monday&ndash;Friday, typical hours 8:00 AM&ndash;4:30 PM</li><li>One weekend per month: respond to shopper emails (one weekday off the week before or after to maintain a 40-hour week)</li></ul>How to applySubmit your resume. A brief note about why you&rsquo;re a fit for deadline-driven coordination work is welcome.Job Type: Full-timePay: $18.00 - $24.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Are you aware this is an onsite position?</li></ul>Experience:<ul><li>Appointment scheduling: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Golden Valley, MN 55427 (Required)</li></ul>Work Location: In person

Comfort Keepers

Company OverviewComfort Keepers has been a leader in providing uplifting in-home care for seniors and adults needing assistance for over 25 years. Our mission is to elevate the human spirit through personalized companion and personal care services, allowing our clients to maintain their independence and achieve the highest quality of life.SummaryWe are seeking a Scheduling Coordinator to join our dedicated team at Comfort Keepers. This role is essential in ensuring that our caregivers are effectively scheduled to meet the needs of our clients. This position plays a vital part in supporting our mission of providing exceptional care while maintaining a flexible work environment for our caregivers.Responsibilities<ul><li>Coordinate care with the Client Care Coordinator, family members, and other care providers.</li><li>Responsible for updating the physical schedule within the scheduling software and communicating the shift expectations to the assigned team.</li><li>Identifies and makes recommendations regarding any safety concerns of the caregiver or clients.</li><li>Maintain accurate records of caregiver availability and client requests.</li><li>Assist in developing care plans that align with client requirements and caregiver skills.</li><li>Reviews daily care logs to ensure quality care is delivered.</li><li>Answers potential client inquiries whether made via phone or web and schedules in home visits.</li><li>Support administrative tasks related to scheduling and billing as needed.</li><li>Foster positive relationships with caregivers to enhance team morale and efficiency.</li><li>May be required to participate in on-call depending on the needs of the business.</li><li>Determines client recovery activities for deactivations, hospitalizations, hours reductions and or canceled hours. Responsible for ensuring that clients value our services as outstanding.</li><li>Other related duties as assigned</li></ul>Requirements<ul><li>High School Diploma or GED required</li><li>Minimum 2 years related experience in scheduling or office management preferred.</li><li>Strong computer literacy, including proficiency in Microsoft Office.</li><li>Must be able to work under time pressures and manage multiple demands simultaneously.</li><li>Organizational skills with attention to detail.</li><li>Excellent communication skills, both verbal and written.</li><li>Ability to manage multiple tasks efficiently in a fast-paced environment.</li><li>Must posses customer service &amp; problem solving skills.</li><li>Familiarity with administrative support processes is a plus.</li><li>Ability to work in the field, operate a motor vehicle, have a current valid driver's license and be insurable.</li></ul>If you are passionate about making a difference in the lives of others and thrive in a supportive environment, we invite you to apply today to join the Comfort Keepers family!Job Type: Full-timePay: $15.00 - $17.00 per hourBenefits:<ul><li>Bereavement leave</li><li>Health insurance</li><li>On-the-job training</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li><li>Wellness program</li></ul>Experience:<ul><li>Schedule management: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Lubbock, TX 79423 (Required)</li></ul>Work Location: In person

HomeWell Care Services St. Louis

<div><div><div>Benefits:</div>
<ul><li>Community events</li>
<li>On-the job-training</li>
<li>Continuous learning</li>
<li>Workshops and seminars</li>
<li>Career coaching and mentorship</li>
<li>Referral bonuses</li>
<li>Performance bonuses</li>
<li>Gift card and prizes</li>
<li>Employee Recognition Programs</li>
<li>Retirement plan</li>
<li>Paid time off</li>
</ul></div><div><div>Job Summary: 
Under the direction of the VP of Operations, the Scheduling Coordinator ensures clients receive exceptional care by coordinating caregiver staffing and matching caregiver availability and skills with client needs. This role involves filling open shifts, supporting daily administrative tasks such as answering phones and assisting with payroll, and helping maintain smooth agency operations. The ideal candidate is highly organized, analytical, able to solve problems independently, and remains calm and positive in fast-paced or high-pressure situations.
 
 
Qualifications:
</div><ul><li>High school diploma required; BA or BS preferred</li>
<li>Minimum 2 years of related experience in office management, scheduling, or healthcare</li>
<li>Caregiving background helpful but not required</li>
<li>Basic knowledge of accounting or bookkeeping principles</li>
<li>Strong written and verbal communication skills and professional phone etiquette</li>
<li>Excellent organizational, time-management, and multitasking abilities</li>
<li>Proficiency in Microsoft Office and general computer applications</li>
<li>Strong problem-solving skills, analytical thinking, and sound judgment</li>
<li>Ability to work well under pressure and manage multiple priorities</li>
<li>Professional, positive attitude with strong leadership qualities</li>
<li>Flexible schedule with availability to work weekends as needed</li>
</ul><div>Key Responsibilities:</div>
<ul><li>Schedule client shifts with qualified caregivers based on skills, availability, and client needs</li>
<li>Assist with recruiting, interviewing, and hiring caregivers</li>
<li>Communicate assignments and schedule changes with caregivers and clients</li>
<li>Provide coaching to caregivers and address concerns with families when needed</li>
<li>Help cover open shifts, including occasional evenings and weekends</li>
<li>Maintain accurate records of caregiver availability, assignments, and client care needs</li>
<li>Notify the team, caregivers, and clients of staffing changes or scheduling updates</li>
<li>Support the Care Director and coordinate staffing needs with the hiring team</li>
<li>Provide general administrative support and respond to phone or email inquiries</li>
<li>Process agency invoicing and payroll while ensuring accuracy and resolving discrepancies</li></ul> 
<div> 
</div><div>Why HomeWell Care Services: At HomeWell Care Services of St. Louis, we prioritize the well-being of our clients and employees. We are committed to providing a supportive and nurturing environment where every team member feels valued and empowered. Join us in making a difference in the lives of those we care for.</div>
</div>
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to HomeWell Care Service Corporate.</div>

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