scheduling coordinator

Corewell Health

<div></div><div><div><div><div>Location Southfield, Michigan, United States of America Category Clinical Support Job Id R222551 Job Type Part time Variable (United States of America) REGULAR Hybrid</div></div></div></div>
 <div>Job Summary 
 
The Central Staff Scheduling Coordinator supports workforce scheduling operations for multiple hospital locations, helping ensure appropriate staffing coverage and efficient scheduling practices. This role requires close collaboration with clinical leaders, team members, and other operational partners to manage staffing needs, schedule adjustments, and workforce support activities. The coordinator will routinely utilize UKG and Microsoft Excel to manage schedules, track staffing data, generate reports, and support workforce planning initiatives. New hires will complete 6 to 8 weeks of onsite training at the hospital locations they support before transitioning to a hybrid work model. Following training, team members will work both virtually and onsite at Corewell Health Southfield Center approximately 2 to 3 days per week.
<h2 class="jobSectionHeader">Essential Functions</h2>
<div><ul><li>Analyzes shift-by-shift staffing variances by unit and re-allocates or cancels staff following standard procedures.
</li><li>Assigns float and flex pool team members to units with staffing deficits and communicates assignments to team members following standard procedures.
</li><li>Utilizes staffing and scheduling software program(s) to perform scheduling, timekeeping, and payroll duties as directed by leadership.
</li><li>Attends meetings, compiles data, performs staffing recruitment tasks, and assists leadership as directed.
</li><li>Communicates effectively and professionally with co-workers and team members from other departments. Helps others as needed to contribute to the overall success of the department and Corewell Health.
</li></ul></div><h2 class="jobSectionHeader">Qualifications</h2>
<div><div><ul><li>Required High School Diploma or equivalent
</li><li>Preferred Associate's Degree in related field
</li></ul></div><div><ul><li>2 years of relevant experience Office, clerical or secretarial work, health care, customer service, computer applications, scheduling. Required 
</li></ul></div></div> 
<h2 class="jobSectionHeader">How Corewell Health cares for you</h2>
<ul><li>Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.</li>
<li>On-demand pay program powered by Payactiv</li>
<li>Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!</li>
<li>Optional identity theft protection, home and auto insurance</li>
<li>Traditional and Roth retirement options with service contribution and match savings</li>
<li>Eligibility for benefits is determined by employment type and status</li>
</ul>Primary Location
SITE - Corewell Health Southfield Center - 26901 Beaumont Blvd
Department Name
Employment Type
Part time
Shift
Variable (United States of America)
Weekly Scheduled Hours
24
Hours of Work
Days Worked
Weekend Frequency
CURRENT COREWELL HEALTH TEAM MEMBERS &ndash; Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.
Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.
Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.
An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.
You may request assistance in completing the application process by calling 616.486.7447.</div>

Staff Scheduling Coordinator

Right At Home

Immediate Opening: Scheduler - Due to Rapid GrowthWe're experiencing significant growth and are seeking an energetic, detail-oriented Scheduler to join our operations team. This is an excellent opportunity for someone who thrives in a fast-moving environment and wants to make a meaningful impact.Key Responsibilities<ul><li>Build and manage daily and weekly schedules</li><li>Respond quickly to staffing needs and changes</li><li>Collaborate with leadership to support operational goals</li></ul>Why Join Us<ul><li>Growing organization with advancement opportunities</li><li>Supportive leadership and team culture</li><li>Meaningful work that directly supports caregivers and clients</li></ul>Apply today and be apart of our expanding success.Work Location: In person

Scheduling Coordinator

TrueBlue Air and Services

Customer Service &amp; Dispatch CoordinatorCome Join Our Team!The office is the heartbeat of our company. Every phone call, every customer, every technician, and every job starts here. We work hard, we stay busy, and we genuinely enjoy helping people. If you love being organized, solving problems, and making sure nothing slips through the cracks, you might be exactly who we're looking for.What You'll Do<ul><li>Be the friendly voice customers hear when they call.</li><li>Schedule service and maintenance appointments.</li><li>Help coordinate technician schedules throughout the day.</li><li>Keep customer accounts organized and up to date in ServiceTitan.</li><li>Review job notes, data entry, and technician directives to make sure every job is clear and complete.</li><li>Follow up with customers and keep communication flowing.</li><li>Work closely with our technicians to help them have everything they need before they arrive at a job.</li><li>Balance multiple priorities while staying positive, organized, and detail-oriented.</li><li>Assist with general office and administrative tasks that keep the day running smoothly.</li></ul>We'd Love to Meet Someone Who...<ul><li>Enjoys staying organized and keeping things on track.</li><li>Notices the little details that make a big difference.</li><li>Loves checking things off a list.</li><li>Can keep calm and focused when the day gets busy.</li><li>Communicates with kindness, confidence, and professionalism.</li><li>Picks up new software quickly (ServiceTitan experience is a bonus!).</li><li>Takes pride in doing things right the first time.</li><li>Enjoys being part of a team that helps one another succeed.</li></ul>What We Offer<ul><li>Full-time position</li><li>Monday-Friday | 8:00 AM &ndash; 5:00 PM (1-hour lunch)</li><li>Competitive pay based on experience</li><li>Paid holidays and PTO</li><li>A supportive team that truly works together</li></ul>From the TeamWe're looking for someone who enjoys being the person everyone can count on. The little things matter here&mdash;every customer account, every data entry, and every clear directive helps set our technicians and our customers up for a great experience.If you take pride in staying organized, communicating clearly, and making sure every detail is covered, you'll fit right in. The work you do behind the scenes makes a difference every single day, and we appreciate people who care about doing it well.If this sounds like the kind of place where you'd enjoy coming to work each day, we'd be excited to hear from you!Please send us your resume along with a few paragraphs telling us a little about yourself, why you're interested in joining our team, and what skills, experience, and qualities you believe you would bring to the role.Pay: $19.00 - $23.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

CSR & Scheduling Coordinator

Northwell Health

<div>Description 
 
 
Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State&rsquo;s largest private employer with over 104,000 employees &mdash; including members of Northwell Health Physician Partners &mdash; who are working to change health care for the better. 
 
Title: Scheduling Coordinator - Heart Center - Poughkeepsie Clinical, Poughkeepsie, NY. Full Time/ 40 hours per week, variable 8 hour shifts between Monday - Friday 7:30am - 5:30pm varies, Monday - Friday. 
 
Summary: The Scheduling Coordinator provides scheduling support for HVCP&rsquo;s physicians, advanced practice providers, lab and diagnostic imaging appointments. Responsible for scheduling all pre-procedure, procedure and post-procedure appointments in the clinic and hospital setting. Including but not limited to; completing full registration, collect co-pays, check eligibility, complete the check-in/out process, answering incoming calls and voice mail, scanning paperwork as assigned, checking and rescheduling cancellations and no-show appointments, monitoring and completing scheduling pools, referrals, and queues. Must demonstrate a highly professional, compassionate and positive attitude at all times. They participate as a dynamic member of this office, identifying and suggesting opportunities for improvement. 
 
Responsibilities: 
1. Schedules cardiac inpatient and outpatient cardiac diagnostic imaging and cardiac specific appointments. Works close with the prior authorization team to ensure authorizations are obtained prior to appointments. 
 
2. Schedules all clinic patients, obtains all records and confirms completion of the chart prior to the patient&rsquo;s clinic appointment. 
 
3. Coordinates the retrieval of outside imaging and/or records that are needed for clinic patients. 
4. Facilitates the flow of the clinic, readily available to make phone calls, schedule a last minute needed test and available to help providers in clinic with whatever needs they may have. 
5. Support in the design and implementation of solutions to identified trends or problem areas. 
6. Collaborates with other departments to streamline patient&rsquo;s pre-procedures schedule to optimize the patient experience. 
7. Ensure medical records are compliant with HIPPA regulations, Federal /State regulations regarding confidentiality of Protected Health Information, and corporate compliance standards. 
8. Completes the booking sheets for necessary outpatient procedures and faxes/emails/scans to the cardiac catherization lab. 
9. Reconcile incoming correspondence and medical records with chart; scan all correspondence and medical records (including imaging, procedure, consultation, hospital discharge, etc.) in accordance with NHMP workflow and office protocols utilizing the appropriate naming convention, which supports consistent and organized patient records. 
10. Comply with all Nuvance Health, HVCP and affiliate policies and ensure compliance with all applicable law and regulation. 
11. Maintain contemporary professional knowledge and education. 
12. Demonstrates regular, reliable and predictable attendance. 
13. Performs other duties as required. 
 
Other information: 
 
Education and Experience Required: 
<ul><li>
High School degree or equivalent
</li><li>Minimum of two (2) years&rsquo; experience in a medical office administrative role.</li><li>
Minimum of one (1) year EMR Products/Solutions.</li></ul> 

Minimum Knowledge, Skills and Abilities Required: 
<ul><li>
Knowledge of medical records/HIPPA requirements, insurance carrier requirements, EMR systems</li><li>
Knowledge of MS Excel, Word, Outlook and other desktop software programs</li><li>
Strong communication, interpersonal relationship and patient empathy skills.</li><li>
Excellent Customer Service skills</li></ul>
Salary Range: $18.13 - $34.50 Hourly</div>

Scheduling Coordinator - Heart Center - Poughkeepsie Clinical, Poughkeepsie, NY.

U street parking

Location: Washington, DC
 
Department: Security Operations
 
Reports To: Director of Security
 
Position Summary
 
USP Security is seeking a highly organized, detail-oriented, and motivated Scheduling & Operations Coordinator to join our growing operations team. This is a fast-paced position responsible for managing employee schedules across multiple client locations while ensuring operational coverage, compliance, and exceptional customer service.
 
The ideal candidate thrives under pressure, possesses outstanding organizational skills, and is comfortable making difficult scheduling decisions while maintaining professionalism. This position requires someone who can effectively communicate with employees, enforce scheduling expectations, and adapt quickly to changing operational needs.
 
This role reports directly to the Director of Security and offers opportunities to gain experience in security operations, compliance, workforce management, and business administration.
 
Recent college graduates are strongly encouraged to apply.
 
Essential Responsibilities
 
Scheduling & Workforce Management
 
Develop, maintain, and manage daily and weekly employee schedules.
 
Ensure all client posts remain fully staffed while minimizing overtime.
 
Coordinate shift changes, call-offs, vacations, and emergency staffing needs.
 
Contact employees regarding available shifts and staffing shortages.
 
Maintain accurate scheduling records and employee availability.
 
Monitor attendance, missed shifts, and schedule compliance.
 
Exercise sound judgment when making staffing decisions in a time-sensitive environment.
 
Operations Support
 
Assist the Director of Security with day-to-day operational tasks.
 
Help maintain personnel records and scheduling documentation.
 
Coordinate communication between Operations Managers and field personnel.
 
Support administrative functions for special projects and client requests.
 
Compliance & Administrative Support
 
Assist with compliance audits and personnel file reviews.
 
Verify required licenses, certifications, and training records remain current.
 
Assist with quality assurance initiatives and internal operational audits.
 
Support invoicing, billing verification, and payroll-related administrative tasks.
 
Perform additional administrative duties as assigned.
 
Qualifications
 
Required
 
High school diploma or equivalent.
 
Strong attention to detail and organizational skills.
 
Excellent verbal and written communication abilities.
 
Ability to multitask in a fast-paced environment.
 
Strong problem-solving and decision-making skills.
 
Ability to remain calm under pressure.
 
Professional demeanor with the ability to communicate firmly and respectfully.
 
Proficiency with Microsoft Office (Word, Excel, Outlook).
 
Ability to handle confidential information with discretion.
 
Preferred
 
Associate's or Bachelor's degree in Business Administration, Criminal Justice, Management, Human Resources, or a related field.
 
Experience with employee scheduling, dispatching, logistics, workforce management, or operations coordination.
 
Experience in the security industry is a plus but not required.
 
Desired Skills
 
We're looking for someone who is: 
Exceptionally detail-oriented
 
Highly organized
 
Assertive and confident when managing employee schedules
 
Dependable and accountable
 
Able to prioritize competing deadlines
 
Comfortable working in a constantly changing environment
 
Customer service focused
 
Self-motivated with a strong work ethic
 
Willing to learn and grow within the organization
 
Work Environment
 
Full-time, Monday through Friday.
 
Office-based position with occasional after-hours communication for operational emergencies.
 
Fast-paced environment requiring frequent multitasking and shifting priorities.
 
Why Join USP Security?
 
At USP Security, you'll gain hands-on experience in operations management while working alongside an experienced leadership team. This role provides exposure to workforce planning, compliance, client operations, invoicing, and security management, making it an excellent opportunity for someone looking to build a career in operations, management, or business administration.
 
Successful employees have opportunities for advancement into Operations Management and other leadership positions as the company continues to grow.

Scheduling & Operations Coordinator

Chicago Mattress Company

Key Responsibilities● Schedule and coordinate inbound freight appointments with carriers, vendors,and internal warehouse teams● Maintain accurate appointment schedules and ensure all inbound deliveries areproperly documented● Complete driver check-ins and verify trailer numbers upon arrival● Monitor scheduled appointments throughout the day to help ensure on-timearrivals● Follow up on late, delayed, missed, or unscheduled deliveries and communicateupdates promptly● Coordinate with warehouse personnel regarding dock availability, unloadingschedules, and daily inbound capacity● Maintain communication with carriers regarding appointment times, deliverychanges, delays, and other scheduling needs● Review inbound paperwork and confirm that required documentation is completeand accurate● Track inbound shipments, trailer information, piece counts, and other operationaldetails● Assist with resolving scheduling conflicts, dock concerns, damaged freight, anddelivery discrepancies● Document issues and communicate relevant information to management andappropriate team members● Maintain organized scheduling records, spreadsheets, and operational reports● Support invoice processing and other administrative tasks related to inboundfreight operations● Help identify opportunities to improve scheduling efficiency, communication, andoverall inbound workflow● Perform additional logistics and administrative duties as neededQualifications● Previous experience in freight scheduling, logistics, transportation, dispatch,warehouse operations, or a related field is preferred but not required● Strong organizational skills and attention to detail● Ability to manage multiple appointments, deadlines, and priorities in a fast-pacedenvironment● Strong written and verbal communication skills● Comfortable communicating with drivers, carriers, vendors, warehousepersonnel, and management● Proficient with Microsoft Office, Google Workspace, spreadsheets, email, andscheduling systems● Ability to identify issues, communicate them clearly, and follow through until theyare addressed● Dependable, proactive, and able to work independently while collaborating with ateam● Strong problem-solving and time-management skills● Experience with transportation management systems, warehouse systems, orfreight-related software is a plusPreferred Skills● Experience coordinating freight appointments or working directly with carriers● Knowledge of inbound warehouse operations and dock scheduling● Familiarity with freight documentation, invoices, bills of lading, and shipmenttracking● Experience maintaining operational spreadsheets and reports● Ability to remain organized and professional when handling changing schedulesor unexpected delaysJob Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li></ul>People with a criminal record are encouraged to applyExperience:<ul><li>Dispatching: 1 year (Required)</li><li>Microsoft Office Programs: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60624 (Required)</li></ul>Work Location: In person

Bilingual Freight Scheduling Coordinator

Premier Health Services

Job OverviewPremier Health Services, Inc., a Medicare-certified home health agency, is seeking a highly organized and detail-oriented Staffing Coordinator to support our growing clinical operations team. The Staffing Coordinator plays a vital role in ensuring patients receive timely, high-quality care by coordinating staffing schedules for nurses and home health aides, maintaining Electronic Visit Verification (EVV) compliance, and supporting operational excellence.If you thrive in a fast-paced healthcare environment, enjoy problem-solving, and are passionate about your community, we encourage you to apply.Duties Scheduling and Workforce Coordination<ul><li>Coordinate and maintain daily schedules for:</li></ul>- Licensed Practical Nurses (LPNs)- Home Health Aides (HHAs) / Personal Care Aides (PCAs)- Match staff assignments based on patient needs, location, staff&rsquo;s skills and availability, and continuity of care requirements<ul><li>Manage schedule changes, call-offs, cancellations, and emergency staffing situations.</li><li>Ensure all patient visits are staffed and completed according to physician orders and individualized plans of care.</li><li>Monitor staffing efficiency and visit utilization.</li><li>Coordinate and ensure on-call coverage for evenings, weekends, holidays, and emergency situations.</li></ul>Patient Care Coordination<ul><li>Coordinate staffing for new patient admissions and resumptions of care.</li><li>Communicate scheduling information with patients, caregivers, and clinical staff.</li><li>Address and resolve patient-caregiver compatibility concerns.</li><li>Assist with incident and complaint investigations as needed.</li><li>Participate in interdisciplinary team and operational meetings.</li></ul>Electronic Visit Verification (EVV) Compliance<ul><li>Collaborate with the EVV Coordinator to monitor and manage EVV activities for HHA and LPN visits.</li><li>Verify accurate clock-in and clock-out documentation for scheduled visits.</li><li>Ensure EVV records align with authorized service hours and scheduled visits.</li><li>Maintain accurate EVV records to support Agency activities</li><li>Partner with the Billing Department to ensure visit verification supports reimbursement requirements.</li></ul>Compliance and Documentation<ul><li>Ensure staffing assignments comply with Federal and District of Columbia regulations.</li><li>Maintain accurate scheduling records within the agency's EMR and scheduling systems.</li><li>Track missed visits, scheduling exceptions, and documentation concerns.</li><li>Escalate unresolved staffing or compliance concerns to agency leadership</li></ul>Administrative Support<ul><li>Prepare staffing, utilization, productivity, and EVV compliance reports.</li><li>Assist leadership in identifying staffing trends and workforce needs.</li><li>Support recruitment, onboarding, and orientation activities as needed.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and multitasking skills.</li><li>Proficient with Electronic Medical Records (EMR)</li><li>Proficient with Home care scheduling software (AXXESS experience preferred)</li><li>Proficient with Electronic Visit Verification (EVV) systems</li><li>Proficient with Microsoft Office Suite (Excel, Outlook, Word, Teams).</li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal abilities.</li><li>Strong analytical and problem-solving capabilities.</li><li>Ability to prioritize multiple responsibilities in a fast-paced healthcare environment.</li></ul>At Premier Health Services, we are committed to delivering compassionate, high-quality care that allows patients to remain safely in their homes and communities. Our team members are valued professionals who make a meaningful impact every day.We offer:<ul><li>Competitive salary</li><li>Health, dental, and vision benefits</li><li>Paid time off and holidays</li><li>Professional development opportunities</li><li>Supportive team environment</li></ul>Meaningful work serving the Washington, DC communityPay: $49,000.00 - $52,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Staffing Coordinator

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