scheduling coordinator

Evox 

The Scheduling Coordinator is responsible for coordinating appointments, service requests, meetings, and other scheduled activities to support Evox Therapeutics Ltd customers and internal operations. This role helps ensure that schedules are accurate, organized, and communicated effectively across the appropriate teams.  The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple scheduling requests in a remote environment. Strong communication skills, attention to detail, and the ability to prioritize changing schedules are essential. Key Responsibilities  <ul><li>Coordinate appointments, service requests, meetings, and other scheduled activities  </li><li>Schedule and confirm customer and internal appointments using approved company systems  </li><li>Respond to scheduling requests by phone, email, and other approved communication channels  </li><li>Review scheduling requests and identify the appropriate resources or team members  </li><li>Maintain accurate calendars, schedules, and appointment records  </li><li>Confirm appointment details, dates</li></ul>

Remote Scheduling Coordinator

evox tx

We are seeking a highly organized and dependable Scheduling Coordinator to support daily scheduling, administrative coordination, and communication across the organization. The Scheduling Coordinator will help ensure appointments, meetings, tasks, and schedules are properly organized and that information is communicated accurately and on time.   The ideal candidate is detail-oriented, professional, comfortable managing multiple priorities, and able to communicate effectively with clients, vendors, employees, and internal teams. Strong organizational skills and the ability to follow up on outstanding items are essential.   Key Responsibilities Scheduling &amp; Calendar Management   Coordinate and maintain daily, weekly, and monthly schedulesSchedule appointments, meetings, calls, and other business activitiesConfirm appointments and communicate schedule changes promptlyMonitor calendars for conflicts and make adjustments when necessaryCoordinate schedules between multiple employees, departments, vendors, and external contactsMaintain accurate and up-to-date scheduling records  Communication &amp; Coordination  Communicate professionally with clients, vendors, employees, and other contactsRespond to scheduling inquiries by phone, email, or other approved communication channelsProvide accurate information regarding appointments, timelines, and scheduling requirementsFollow up on pending requests and ensure outstanding scheduling matters are addressedRelay important updates and changes to the appropriate team members   Administrative Support  Maintain organized scheduling documents, records, and correspondenceEnter and update information in company databases, calendars, and software systemsPrepare basic reports, schedules, lists, and other administrative documentsAssist with coordinating meetings and preparing necessary materialsSupport other departments with routine administrative and coordination tasksMaintain confidentiality when handling company and client information   Schedule Tracking &amp; Follow-Up Monitor scheduled activities and identify potential conflicts or delaysFollow up with responsible parties regarding incomplete or pending tasksKeep schedules updated when priorities or circumstances changeEscalate scheduling issues that may affect deadlines or operationsHelp ensure scheduled activities are completed according to established timelines  Qualifications &amp; Skills Strong organizational and time-management skillsExcellent written and verbal communicationStrong attention to detail and accuracyAbility to prioritize multiple assignments and meet deadlinesProfessional and courteous communication styleComfortable using computers, email, calendars, spreadsheets, and standard office softwareAbility to work independently while also collaborating with a teamReliable, dependable, and willing to learn new systems and proceduresPrevious scheduling or administrative experience is helpful but not always required

Roslin Technologies

<h2>Center Scheduler</h2>The Center Scheduler plays a vital role in ensuring smooth, timely, and coordinated patient care by managing both in-house and external medical appointments. Under the direction of the Program Manager, this position serves as a key point of coordination among patients, families, providers, and the care team.This is an excellent opportunity for a detail-oriented healthcare professional who enjoys organization, collaboration, and making a meaningful impact on patient access to care. <h2>Duties and Responsibilities</h2> <ul><li>Generate specialty referrals and schedule both in-house and external medical appointments.</li><li>Prepare and provide all required documentation for medical and specialty appointments.</li><li>Cancel or reschedule appointments as needed and promptly notify patients and families of changes.</li><li>Enter, track, and maintain all in-house and external appointments within the scheduling system.</li><li>Complete and manage paperwork related to all medical appointments.</li><li>Schedule and coordinate audiology, podiatry, dental, optometry, and other specialty referrals.</li><li>Generate referral forms for visiting Primary Care Physicians (PCPs) and enter them into the scheduling system.</li><li>Send completed appointment documentation to PCPs following patient visits.</li><li>Obtain, track, and manage diagnostic requests and billing forms as required.</li><li>Prepare podiatry-related forms and documentation for podiatry visits.</li><li>Communicate clearly and professionally, both verbally and in writing, with providers, patients, families, and team members.</li><li>Update the scheduling system promptly to reflect appointment changes.</li><li>Prepare and maintain monthly specialist calendars within the practice management software.</li><li>Provide coverage for other schedulers as needed.</li><li>Contact outside facilities to obtain test results when results have not been received in a timely manner.</li><li>Prepare appointment-related paperwork for meal and transportation coordination.</li><li>Coordinate appointment-related services, including transportation, meals, translation services, and patient escorts.</li><li>Perform other reasonably related duties as assigned.</li></ul> <h2>Required Qualifications</h2><ul><li>Knowledge of healthcare operations, with demonstrated experience in medical scheduling and billing across diverse patient populations.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency with computers and healthcare scheduling or practice management systems.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to prioritize multiple tasks, meet deadlines, and work effectively in a fast-paced healthcare environment.</li><li>Flexible, proactive, and willing to support all aspects of organizational operations.</li></ul>

Adventist Health

<div>Nestled on the Central California Coast, Adventist Health Sierra Vista has been providing care to our community since 1959. Our 162-bed acute care facility includes a Level III Neonatal Intensive Care Unit and county designated trauma center. San Luis Obispo offers the excitement of a lively community while being a fifteen-minute drive from the serenity of Avila Beach, known for their natural hot springs, and Pismo Beach, known for their sand dunes and eucalyptus trees. Featuring a charming downtown, comfortable coastal weather, idyllic views, and an active lifestyle San Luis Obispo offers much to be had.
Job Summary:
Ensures appropriate staffing of the nursing units on a daily basis. Looks ahead to fill vacant shifts with internal staff and external supplemental staffing agencies. Inputs accurate census, acuity and staffing data into the scheduling system to generate daily reports, and performs clerical, reception and general office duties. Creates a culture of sensitivity to nurses' needs while filling the patient care bases. Coordinates small program(s) with limited budget/impact.
Job Requirements:
<div>Education and Work Experience:
<ul><li>High School Education/GED or equivalent: Required
</li><li>Associate&rsquo;s/Technical Degree or equivalent combination of education/related experience: Preferred
</li></ul></div><div>Essential Functions:
<ul><li>Creates, maintains and updates daily staffing sheets, as well as updating the &ldquo;working&rdquo; master schedules on a daily basis. Coordinates with bed control to ensure required assignments are staffed.
</li><li>Maintains and updates employee contact information for designated areas. Maintains staff qualifications list.
</li><li>Maintains attendance records, on-call and float lists. Processes leave requests. Inputs data into payroll system.
</li><li>Performs other job-related duties as assigned.
</li></ul></div><div>Organizational Requirements:
Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.
 
 
Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.</div></div>

Staffing Coordinator - Full Time, Day Shift

EMPATHYHANDS HOMECARE

<div><div><div>Benefits:</div>
<ul><li>Next Day Pay with TapCheck</li>
<li>401(k)</li>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Flexible schedule</li>
<li>Free uniforms</li>
</ul></div><div><h1 class="jobSectionHeader">Home Care Scheduler (Part-Time)</h1>
<div>Location: Santa Clarita, CA (In-Office Position) 
Schedule: Approximately 25 hours per week, with flexibility to work occasional evenings and weekends as needed. 
</div><div>Join the Empathy Hands Home Care Team! 
</div><div>Empathy Hands Home Care is seeking a compassionate, organized, dependable, and customer-focused Home Care Scheduler to join our growing team. This position is critical to ensuring our clients receive exceptional care by coordinating caregiver schedules, maintaining positive relationships with caregivers and families, and responding quickly to staffing needs. 
</div><div>The Scheduler is often the first point of contact for our clients and caregivers. We are looking for someone who is compassionate, solutions-oriented, and committed to delivering exceptional customer service while supporting our mission of providing high-quality home care. 
</div><div>Essential Job Responsibilities 
</div>Coordinate daily caregiver schedules to ensure uninterrupted client care. 
<ul><li>
</li>Match caregivers with clients based on care needs, availability, skills, and compatibility. 
<li>
</li>Respond promptly to caregiver call-offs, schedule changes, and urgent staffing needs. 
<li>
</li>Communicate professionally and respectfully with clients, families, caregivers, referral sources, and office staff. 
<li>
</li>Maintain accurate scheduling records, documentation, and employee files. 
<li>
</li>Verify caregiver availability, credentials, and compliance before assigning shifts. 
<li>
</li>Assist with onboarding coordination and administrative office support. 
<li>
</li>Monitor open shifts and proactively secure coverage. 
<li>
</li>Maintain confidentiality and comply with HIPAA, company policies, and applicable federal and California employment laws. 
<li>
</li>Perform other administrative duties as assigned. 
<li>
</li></ul><div>Minimum Qualifications 
</div><ul><li>Minimum three (3) years of experience in scheduling, staffing coordination, customer service, healthcare, home care, or a related administrative role. 
</li><li>Associate degree or some college coursework preferred. Equivalent relevant work experience will be considered. 
</li><li>Home care scheduling experience is strongly preferred. 
</li>Excellent written, verbal, and interpersonal communication skills. 
<li>
</li>Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment. 
<li>
</li>Proficiency with Microsoft Office (Outlook, Word, Excel) and the ability to quickly learn scheduling software and electronic record systems. 
<li>
</li>Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information professionally. 
<li>
</li>Reliable, dependable, punctual, and detail-oriented. 
<li>
</li>Ability to work independently while collaborating effectively with a team. 
<li>
</li>Willingness to learn, accept feedback, and adapt to changing priorities. 
<li>
</li>Ability to work occasional evenings and weekends as business needs require. 
<li>
</li><li>Reliable transportation and the ability to report to the Santa Clarita office as scheduled. 
</li><li>Bilingual (English/Spanish) preferred. 
</li></ul><div>The Ideal Candidate 
</div><div>We are looking for someone who is: 
</div><ul><li>A true people person who enjoys helping others. 
</li>Compassionate, patient, and respectful when interacting with clients, families, and caregivers. 
<li>
</li>An excellent team player who works well with others. 
<li>
</li>Professional, positive, and solution-oriented. 
<li>
</li>Highly organized with exceptional attention to detail. 
<li>
</li>Dependable, trustworthy, and accountable. 
<li>
</li>Calm under pressure and able to make sound decisions. 
<li>
</li>Flexible and willing to assist when unexpected staffing needs arise. 
<li>
</li>Committed to providing outstanding customer service. 
<li>
</li></ul><div>What We Offer 
</div>Supportive and collaborative work environment. 
<ul><li>
</li>Opportunity to make a meaningful difference in the lives of seniors and families. 
<li>
</li>Professional growth and learning opportunities. 
<li>
</li>Competitive hourly compensation based on experience and qualifications. 
<li>
</li></ul><div>Equal Employment Opportunity 
</div><div>Empathy Hands Home Care is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and making employment decisions based on qualifications, merit, and business needs. We consider all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law. 
</div><div>Reasonable accommodations will be provided to qualified applicants and employees with disabilities in accordance with applicable law.</div></div></div>

Home Care Scheduler

Cleveland Clinic

Job Overview We are seeking a dedicated and professional Health Care Appointment Scheduler Specialist to join the world-renowned team at Cleveland Clinic. As a key member of our call centre, you will be the first point of contact for our patients, embodying the principles of cooperation, compassion, and innovation that have defined our organisation since its founding in 1921. Cleveland Clinic is a not-for-profit, multispecialty academic medical centre that integrates clinical and hospital care with research and education, consistently ranked as one of the top hospitals in the United States. This is a full-time position with the flexibility of working either day or night shifts. This role is open to candidates residing in Ohio or Pennsylvania, United States. The successful candidate will play a vital role in ensuring a seamless and positive patient experience from the very first interaction. The offered compensation for this role is between $30 - 75$ USD per hour, dependent on experience and qualifications. Responsibilities  <ul><li>Professionally manage high-volume inbound and outbound calls to schedule, reschedule, and cancel patient appointments across various clinical specialities.</li><li>Accurately capture and update patient demographic, insurance, and medical information in our electronic record systems.</li><li>Provide patients with essential information regarding their appointments, including preparation instructions, clinic locations, and necessary documentation.</li><li>Liaise effectively with clinical staff and different departments to ensure coordinated and efficient patient care.</li><li>Address patient enquiries and resolve scheduling conflicts with empathy, patience, and a commitment to service excellence.</li><li>Maintain strict adherence to data protection and patient confidentiality regulations.</li><li>Utilise multiple IT systems simultaneously to manage patient information and scheduling requests.</li></ul>Qualifications  <ul><li>Previous experience in a customer service, call centre, or administrative role, preferably within a healthcare setting.</li><li>Exceptional verbal and written communication skills with a professional and compassionate telephone manner.</li><li>Strong organisational and multitasking abilities, with a keen eye for detail and accuracy.</li><li>Proficiency in using computer systems and the ability to learn new software and scheduling platforms quickly.</li><li>The ability to work effectively both independently and as part of a team in a fast-paced environment.</li><li>A resilient and positive attitude, with a genuine desire to help people.</li><li>A minimum of a high school diploma or equivalent is required.</li></ul> Benefits  <ul><li>Competitive hourly wage and comprehensive benefits package.</li><li>Access to extensive medical, dental, and vision insurance plans.</li><li>Generous paid time off, including holidays and sick leave.</li><li>Opportunities for continuous professional development and career progression within a leading global healthcare organisation.</li><li>Participation in a robust retirement savings plan.</li><li>Access to employee wellness programmes designed to support your health and well-being.</li></ul>

Remote Health Care Project Assistant Specialist (Day or Night)

Inova Health System

<div>Inova Physical Therapy - Woodbridge is looking for a dedicated Patient Access Associate 2 to join the team. This is full-time, Monday-Friday, 8-hour shifts, including two closing shifts per week, 10:30am-7:00pm.
 
Office hours: 6:00a-7:00p, Monday-Thursday, 6:00am-4:30pm Fridays.
 
 
As a Patient Access Associate 2, you will adhere to Inova Health System's &quot;Service Excellence&quot; standards while admitting/scheduling patients, conducting insurance verifications and providing financial counseling. This team member may be asked to cover shifts at nearby Inova Physical offices as needed.
Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation. 
Featured Benefits
<ul><li>Committed to Team Member Health : offering medical, dental and vision coverage, and a robust team member wellness program.
</li><li>Retirement : Inova matches the first 5% of eligible contributions &ndash; starting on your first day.
</li><li>Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
</li><li>Mental Health Support : offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost. 
</li></ul>Patient Access Associates 2 Job Responsibilities:
<ul><li>Expresses sincere concern and empathy when dealing with customer complaints.
</li><li>Accesses appropriate systems/services to confirm insurance coverage or other means of payment.
</li><li>Communicates scheduling changes to patients, staff, physicians and patient representatives in a timely and professional manner.
</li><li>Identifies and communicates payroll authorization and referral requirements to patients.
</li><li>Explains insurance benefits and patient liability by using appropriate communication methods/styles.
</li><li>Reports safety hazards/violations and takes appropriate action to protect the environment and guests until help arrives &ndash; if necessary.
</li><li>Delivers an acceptable volume of work with high levels of accuracy while improving inefficiencies and minimizing repetitive errors by revising current workflow procedures.
</li>Recognizes when a problem needs to be elevated for resolution and involves others in the problem-solving process when additional input is needed. 
<li>
</li></ul>Minimum Qualifications:
Education: High School Diploma or GED
Experience: 1 year of healthcare patient access experience, or 1-year experience in healthcare revenue cycle, or bachelor&rsquo;s degree
Preferred Qualifications:
1 year of customer service experience
1 year of healthcare experience</div>

Patient Access Associate 2 Physical Therapy

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300 scheduling coordinator jobs Near Me

Remote Scheduling Coordinator

Remote Scheduling Coordinator

Remote Scheduling Coordinator

Staffing Coordinator - Full Time, Day Shift

Home Care Scheduler

Remote Health Care Project Assistant Specialist (Day or Night)

Patient Access Associate 2 Physical Therapy