scheduling coordinator

Wellbound Home Care

<div>Wellbound CHHA is currently seeking a Full-Time Scheduling Coordinator to support our Scheduling Department. This role is critical to ensuring that all scheduling needs are met efficiently while aligning with the organization&rsquo;s operational goals and business objectives.
The Scheduling Coordinator will proactively collaborate with internal teams to ensure the timely and accurate coordination of healthcare services for our patients.
Key Responsibilities<ul><li>
Coordinate, schedule, and organize the delivery of healthcare services to patients</li><li>
Collaborate proactively with colleagues to support departmental and organizational objectives</li><li>
Manage data entry and electronic scheduling systems (HCHB experience required)</li><li>
Answer phone calls, file documentation, and support electronic transitions</li><li>
Provide excellent customer service while maintaining professionalism and confidentiality at all times</li><li>
Ensure accuracy, timeliness, and attention to detail in all scheduling activities</li></ul>
Qualifications<ul><li>
High school diploma or equivalent relevant work experience</li><li>
Excellent oral and written communication skills</li><li>
Ability to interact professionally with employees at all levels</li><li>
Strong attention to detail and ability to meet deadlines</li><li>
Ability to manage multiple tasks efficiently in a fast-paced environment</li><li>
Demonstrated professionalism with a strong commitment to confidentiality and discretion</li></ul></div>

Scheduling Coordinator

New Horizon Senior Living Center

Job Summary We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team! In this vital role, you will be the heartbeat of our office operations, ensuring that staff scheduling is covered and shifts are covered to run smoothly and efficiently. Your proactive approach and excellent communication skills will help foster a seamless workflow, support our team&rsquo;s productivity, and enhance overall customer satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant work environment.Duties<ul><li>Manage and coordinate appointment scheduling for multiple departments using calendar management tools.</li><li>Answer multi-line phone systems promptly with professional phone etiquette, directing calls accurately and courteously.</li><li>Maintain organized filing systems, both physical and digital, including data entry and record keeping using Microsoft Office, Google Workspace, and other office management software.</li><li>Provide exceptional customer support by addressing inquiries, confirming appointments, and assisting clients or patients with scheduling needs.</li><li>Support front desk operations by greeting visitors, managing check-in procedures, and ensuring a welcoming environment.</li><li>Assist with clerical tasks such as proofreading documents, preparing correspondence, and maintaining accurate records.</li><li>Handle office management duties including supply inventory, filing systems, and supporting team members with administrative tasks as needed.</li><li>A scheduling coordinator manages calendars, appointments, and staffing to ensure operations run smoothly. They act as a central logistics hub, coordinating resources, handling rescheduling, and keeping all stakeholders informed of timelines, shifts, and commitments.</li><li>Residents Appointments: Booking new resident appointments, handling cancellations, and maintaining a full, productive schedule for administrator.</li></ul>Corporate &amp; Business<ul><li>Executive Support: Managing calendars for managers and executives, arranging meeting venues, and booking travel accommodations.</li><li>Communications: Sending meeting reminders, fielding emails/calls, and ensuring everyone affected is notified of schedule changes.</li></ul>Education &amp; Non-Profits<ul><li>Business Management</li><li>Certified Nursing Assistant or Experienced Caregiver</li></ul>Key Skills Required<ul><li>Organization: Balancing competing priorities and avoiding scheduling conflicts.</li><li>Software Proficiency: Using calendar software, project management tools, and spreadsheets.</li><li>Communication: Communicating clearly with staff, patients, clients, and vendors to resolve issues rapidly.</li><li>Insurance &amp; Treatment: Verifying insurance eligibility, explaining treatment plans, and collecting necessary paperwork before visits.</li><li>Staff Rostering: Assigning nurses, aides, or doctors to shifts and quickly finding coverage for last-minute call-outs. Taking call for call offs and covering shifts.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with strong organizational skills.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Excellent phone etiquette with experience managing multi-line phone systems.</li><li>Previous experience as a medical receptionist or personal assistant is advantageous.</li><li>Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Clerical experience involving filing, proofreading, and calendar management is highly desirable.</li><li>Knowledge of QuickBooks or bookkeeping experience is beneficial for handling basic financial tasks.</li><li>Demonstrated customer service skills with a friendly demeanor and professional attitude. Join us as a Scheduling Coordinator to bring your organizational talents to life! Your dedication will help us deliver outstanding service while advancing your career in a supportive and energetic workplace environment.</li></ul>Pay: $14.00 - $17.00 per hourWork Location: In person

Behavioral Health Works

<div>Join Our Team as a Scheduling Coordinator at Behavioral Health Works!
About Us:
Behavioral Health Works is an expanding company dedicated to responsible and sustainable growth. We are committed to delivering personalized ABA therapy for children and adolescents diagnosed with Autism Spectrum Disorder (ASD). ABA therapy helps individuals with Autism improve socially significant behavior, following the principles of Behavior Analysis. Our extensively trained BCBAs, Case Supervisors, and Technicians collaborate closely with parents to create tailored treatment plans that address the distinct requirements of each child.
Job Description:
The Scheduling Coordinator will play a critical part in the day-to-day coordination of scheduling, communication, and data management for our ABA therapists and clients. If you thrive in a fast-paced environment, love connecting with people over the phone, and have a knack for keeping things organized, this position is perfect for you!
Compensation and Benefits:<ul><li>
Hourly Rate: $24 &ndash; $26 (DOE)
</li><li>Benefits for Full-Time Employees:
</li><li><ul><li>Health, Dental, Chiropractic, and Vision Insurance
</li><li>Critical Illness, Voluntary Life, Accident, Hospital Confinement, &amp; Basic Life insurance
</li><li>401(k)
</li><li>Pet Insurance Discounts</li><li>
Paid Time Off
</li><li>Company Paid Holidays (6 fixed, 3 floating)
</li><li>Professional Development Assistance
</li><li>Referral Program
</li><li>Tuition Reduction for Partnered Universities: All BHW employees are eligible to enroll in bachelor&rsquo;s, master&rsquo;s, and doctoral-level programs and take advantage of discounted tuition with all of our affiliated universities. Partners include: National University, California Southern University, Vanguard University, Capella University, Purdue Global, and William James College.</li></ul></li></ul>
Responsibilities:<ul><li>
Actively communicate via phone, email, and Google Chat with ABA therapists, clients, and other team members to coordinate schedules.</li><li>
Make outbound calls to confirm appointments, reschedule sessions, and handle last-minute changes.</li><li>
Ensure accurate data entry and updates in our scheduling system to reflect any changes in appointments, availability, and client needs.</li><li>
Handle multiple communication channels efficiently, prioritizing tasks and keeping everything running smoothly.</li><li>
Build and maintain relationships with ABA therapists and clients through clear, friendly, and professional communication.</li><li>
Collaborate closely with our administrative team to resolve any scheduling conflicts or gaps.</li><li>
Assist with other administrative duties as needed.</li></ul>
Qualifications:<ul><li><ul><li>
Comfortable and confident making outbound calls, including cold calling or follow-ups. You should enjoy talking to people and have a positive, engaging phone presence.</li><li>
Strong verbal and written communication skills, especially via email and Google Chat.</li><li>
Previous experience in a role involving phone communication, scheduling, or data entry is highly preferred.</li><li>
Familiarity with scheduling software, Google Workspace (Gmail, Google Calendar, Google Chat), and the ability to learn new systems quickly.</li><li>
Capable of handling multiple schedules and updates with precision and attention to detail.</li><li>
Able to stay calm and organized in a fast-paced, ever-changing environment.</li><li>
A proactive approach to problem-solving and the ability to work well with others.</li><li>
Availability between 10:00 A.M. to 7:00 P.M. PST</li></ul></li></ul></div>

ABA Scheduling Coordinator

Salt Lake Prefab

Overview Scheduling coordinators are responsible for managing the schedules of the employees at our jobsites. If you have strong attention to detail and good organization and communication skills this might be a job for you. Must be able to fluently read, write and speak English &amp; Spanish.Responsibilities<ul><li>Maintain schedule by updating and revising employees as necessary depending on circumstances</li><li>Anticipate manpower needs and hire accordingly</li><li>Attend scheduling meetings with management to plan upcoming needs</li><li>Monitor employee timecard for accuracy</li><li>Receive, review, screens and maintain job applications for future qualified employees</li><li>Must be willing to work overtime.</li><li>Perform daily monitoring and working of the schedule queues</li><li>Other duties as assigned</li></ul>Qualifications<ul><li>High School or Equivalent (preferred)</li><li>Office Experience (2 years+)</li><li>Excellent communication skills</li><li>Ability to handle stress in a fast-paced working environment</li><li>Ability to multitask with great attention to detail</li><li>Positive thinking and team player</li><li>Excellent computer and data entry skills</li><li>Proficiency in Microsoft Applications (Excel,Word,Outlook etc.)</li><li>Exceptional time management skills</li><li>Ability to organize and prioritize varies tasks and follow instruction</li></ul>Job Type: Full-timePay: $20.00 - $24.00 per hourBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Bilingual Scheduling Coordinator

Carlsbad Village Orthodontics

Orthodontic Front Desk / Scheduling CoordinatorWe are a modern, fast-paced orthodontic practice looking for a friendly, organized, and confident Front Desk Coordinator to join our team. If you enjoy working with people and being part of a positive, high-energy office, we&rsquo;d love to meet you!Responsibilities:<ul><li>Greet patients and create a welcoming experience</li><li>Answer phones with professionalism and positivity</li><li>Schedule and manage appointments efficiently</li><li>Assist with insurance and billing</li><li>Discuss and maintain financial arrangements</li></ul>Qualifications:<ul><li>3+ years dental front office experience (orthodontics preferred)</li><li>Strong communication and organizational skills</li><li>Comfortable multitasking in a busy environment</li><li>Positive, team-oriented attitude</li></ul>What We Offer:<ul><li>Competitive pay (based on experience)</li><li>Paid holidays &amp; vacation</li><li>Medical insurance</li><li>Retirement plan</li><li>Orthodontic benefits for you and your family</li></ul>4&ndash;5 days per weekApply: Send resume + brief cover letter with availability. Learn more: https://www.carlsbadvillageortho.comPay: $25.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid orientation</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Retirement plan</li><li>Uniform allowance</li></ul>Work Location: In person

Orthodontic Front Desk / Scheduling Coordinator

Advanced Urology

<div>Job Title &ndash; Position Description: Patient Representative I/Call Center Scheduling Coordinator
Reports to: Team Lead
 MISSION
The Patient Representative I is responsible for assisting patients by navigating communications and processes related to access to care and clinical management, while effectively working with departments across the organization. They serve as the first point of contact and take ownership of patient requests to deliver an excellent patient experience.
OUTCOMES<ul><li>
Accurately identifies and responds to the patients needs with an appropriate sense of urgency and enthusiasm.</li><li>
Using excellent customer service skills, communicates in an effective and professional manner across all modalities.</li><li>
Ensure optimal customer service by utilizing provided feedback to enhance patient experience.</li><li>
Utilize departmental and interdeparmental resources to determine appropriate actions required in order to satisfy patient need.</li><li>
Adequately communicate through various electronic sources including, but not limited to, Electronic Medical Record (EMR), email, and online chat platforms.</li></ul>
COMPETENCIES
Job Related Competencies:<ul><li>
Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.</li><li>
Demonstrates Self Awareness: Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.</li><li>
Resourcefulness: Securing and deploying resources effectively and efficiently.</li><li>
Tech Savvy: Anticipating and adopting innovation in business building digital and technology applications.</li></ul>
Cultural Competencies:
Advanced Values:<ul><li>
People<ul><li>
Collaborates: Building partnerships and working collaboratively with others to meet shared objectives</li></ul></li><li>
Heart<ul><li>
Patient Focus: Building strong patient relationships and delivering patient centric solutions</li></ul></li><li>
Service<ul><li>
Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity</li></ul></li><li>
Excellence<ul><li>
Cultivates Innovation: Creating new and better ways for the organization to be successful</li></ul></li></ul>
Behaviors:<ul><li>
Being Resilient:<ul><li>
Rebounding from setback and adversity when facing difficult situations</li></ul></li><li>
Self-Development:<ul><li>
Actively seeking new ways to grow and be challenged using both formal and informal development challenges</li></ul></li><li>
Optimizes Work Processes:<ul><li>
Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement</li></ul></li><li>
Professional Communication:<ul><li>
Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences, while maintaining a professional appearance and tone</li></ul></li></ul> 
QUALIFICATIONS
Basic Qualifications:
Education:<ul><li>
High School Diploma or GED</li></ul>
Previous, Job Relevant Work Experience: Level 1<ul><li>
2 years of recent customer service experience, involving direct interaction with customers</li><li>
Typing Speed: 50 Words Per Minute, minimum</li></ul>
Previous, Job Relevant Work Experience: Level 2<ul><li>
2 years of recent customer service experience, involving direct interaction with customers</li><li>
2-3 years of call center experience</li><li>
Typing Speed: 50 Words Per Minute, minimum</li></ul>
Preferred Qualifications:
Previous, Job Relevant Work Experience:<ul><li>
3+ years of customer experience</li><li>
Working experience in call center setting</li><li>
Working experience in healthcare setting</li><li>
Working knowledge of healthcare insurance benefits</li><li>
Fluent in Spanish</li></ul></div>

Patient Representative I/Call Center Scheduling Coordinator

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3317 scheduling coordinator jobs Near Me

Scheduling Coordinator

Scheduling Coordinator

ABA Scheduling Coordinator

ABA Scheduling Coordinator

Bilingual Scheduling Coordinator

Orthodontic Front Desk / Scheduling Coordinator

Patient Representative I/Call Center Scheduling Coordinator