scheduling coordinator

BrightStar Care

Scheduling Coordinators -Santa Barbara** We are building an interest list for possible future openings for this position**Scheduling Coordinator Benefits:1. SPTO - available after 90-days, up to 40 hours available in 12-month period2. PTO benefits available after 1-year, increases each year3. Eligibility for self-funded quarterly bonus plan - earn up to % of your annual salary, after 90-days4. Insurance benefits: Health - basic MEC plan, vision, dental, life ($25k covered by employer), short/long term disability - additional, and family, coverage available, after 90-days6. Referral bonuses: Employee/Clients - up to $1507. Rewards and recognition program - earn points and redeem for gift cards8. On-call pay9. Eligible for 401(k) employer match plan after 1-yearBrightStar Care of Santa Barbara County and West Ventura County is growing and we are compiling a list of qualified candidates for the Scheduling Coordinator positions at our Santa Barbara location.If you have high volume, scheduling experience, preferably in the health care field, we'd love to speak with you.Responsibilities of the Scheduling Coordinator include, but are not limited to the following:<ul><li>Assist with scheduling, using all technology tools to ensure proper business processes; with oversight by Customer Care Manager.</li><li>Know and schedule the field staff with the right clients.</li><li>Communicate with and scheduling staff to meet client care needs and minimize non-billed overtime.</li><li>Communicate with clients in a timely manner any schedule changes.</li><li>Document interactions on employee profiles in ABS.</li><li>Assists with answering the phones, transferring calls, and taking detailed messages.</li><li>Share the responsibility of the field staff on-call phone with the scheduling team.</li><li>Send out On-Call Report next day and document any issues in ABS.</li><li>Document and inform Customer Care Manager &amp; of any personnel issues.</li><li>Monitor and communicate with field staff through email, Connecteam, phone calls, and texts (in emergency)</li></ul>Schedules available:These are Full-time positions, with on-call phone rotation<ul><li>Monday-Friday</li><li>Thursday-Monday</li><li>Tuesday - Saturday</li><li>Sunday - Thursday</li></ul>When scheduled for on-call phone duty, office hours will be adjusted accordingly.**The scheduling team is assigned the on-call phone and shifts on a rotating basis to ensure equitable coverage and smooth operations. **Scheduling Coordinator Qualifications:<ul><li>Flexibility and good time management skills a MUST</li><li>Minimum of one (1) year of documented related experience required</li><li>Ability to work from home; good internet and phone signal</li><li>Must be detailed orientated and have the ability to work with little supervision</li><li>Excellent organization, planning, and project management skills</li><li>Creative thinking skills required</li><li>Licensed driver with automobile that is insured in accordance with the organization&rsquo;s requirements</li><li>Self-directing with the ability to work with little direct supervision</li><li>Demonstrate effective oral and written communication skills</li><li>Ability to express spoken and/or written ideas in English</li><li>Treats clients, staff and the public with courtesy, respect and presents a positive public image</li><li>Works as a team member</li><li>Ensures confidentiality and security of the client&rsquo;s medical information</li><li>Knowledge of HIPPA and healthcare office regulations</li><li>Knowledge of caregiving tasks and scope of practice, a plus</li></ul>Ability to Commute: Santa Barbara, CA 93101 (Required) Work Location: In person&quot;We value your time and interest! Once you apply, please keep an eye out for our outreach&mdash;we&rsquo;ll contact you by phone, email, and Indeed message. Our team strives to connect with applicants within 24 hours, including weekends.&quot;Job Type: Full-timePay: From $27.00 per hourBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Experience:<ul><li>Scheduling or Customer Service: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Santa Barbara, CA 93101 (Preferred)</li></ul>Work Location: In person

Scheduling Coordinator

AdvisaCare Home Health Care

<div>Transforming Schedules into success: Be a scheduler!
Advisacare is your #1 stop!
We are &quot;GROWING&quot; fast and our top-flight care team needs your help! As a Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need &ndash; strive to offer the right care customized to everyone all while honoring his or her preferences, choices, abilities, and specific needs &ndash; &ldquo;YOU&rsquo;RE THE ONE&rdquo; we&rsquo;re looking for!! 
What you&rsquo;ll be doing as a Scheduling Coordinator:<ul><li>
Answer and triage calls from caregivers, clients and prospects</li><li>
Manage client and caregiver schedules to ensure every shift is staffed</li><li>
Determine optimal client and caregiver matches to ensure the right dynamic and a balanced, happy relationship</li><li>
Maintain compliance with time reporting systems/processes for accurate billing, payroll and care note submissions</li><li>
Assist with all aspects of office administration</li><li>
Ability to be on-call for after business hour calls and scheduling modifications</li><li>
Willing to work in field as needed- Must have Direct Patient Hands on Care experience</li></ul>
As a Scheduling Coordinator, here are some things you will tackle:<ul><li>
Ensure each patient is getting the unique care that they need, and we know we can deliver</li><li>
Collaborate with the team to offer creative solutions on recruitment practices and ensure above standard outcomes throughout the organization</li><li>
Continue to build and develop a top-flight care team with the ability to communicate effectively to all level of care providers ensuring each and every employee has the best possible experience at AdvisaCare.</li><li>
Build and maintain client relationships by providing daily interaction to continually learn what their needs are and how you can exceed them.</li></ul>
About You:
You are a disciplined and detailed-oriented individual who thrives working in a fast- paced environment both Independently and within a team under pressure. Driven to get things done and done right, you take responsibility for your results, are factual, and straightforward while motivating and coaching to build strong relationships. Always looking to grow and further develop your technical expertise, respect authority, and operate within established guidelines. Delightful to work with while working hard and has fun doing it!. 
Requirements<div><ul><li> 
High School Graduate or GED</li><li>Reliable transportation</li><li>Valid Driver&rsquo;s License</li><li>Work in a team responsibly and independently</li><li>Good communication skills</li><li>Ability to travel within the service area</li><li>CPR Certified</li><li>Ability to pass a drug screen/clear background</li></ul></div> 
Benefits<div><ul><li> 
401K Retirement Plan</li><li>Ability to earn PTO</li><li>Medical Benefits Available</li><li>Excellent Pay / Bi-weekly paychecks</li><li>Employee Appreciation program</li><li>Rewarding Work Environment</li><li>High- tech Clientele</li><li>Advanced Skilled Training offered</li><li>Therapy Division</li><li>24/7 staffing support</li></ul></div></div>

Homecare Scheduling Coordinator

<div>What&rsquo;s your purpose? Wonder how AdvisaCare fits with your career goals? Apply today and let&rsquo;s explore how we can support you in achieving your goals!
We are &quot;GROWING&quot; fast and our top-flight care team needs your help! As a Scheduling Coordinator your work will have a real - world impact with a unique opportunity to make a difference each and every day. If you believe each patient is as unique as the care they need &ndash; strive to offer the right care customized to everyone all while honoring his or her preferences, choices, abilities, and specific needs &ndash; &ldquo;YOU&rsquo;RE THE ONE&rdquo; we&rsquo;re looking for!! 
What you&rsquo;ll be doing as a Scheduling Coordinator:<ul>
<li>Answer and triage calls from caregivers, clients and prospects</li>
<li>Manage client and caregiver schedules to ensure every shift is staffed</li>
<li>Determine optimal client and caregiver matches to ensure the right dynamic and a balanced, happy relationship</li>
<li>Maintain compliance with time reporting systems/processes for accurate billing, payroll and care note submissions</li>
<li>Assist with all aspects of office administration</li>
<li>Ability to be on-call for after business hour calls and scheduling modifications
</li><li>Willing to work in field caregiving as needed</li>
</ul>As a Scheduling Coordinator, here are some things you will tackle:<ul>
<li>Ensure each patient is getting the unique care that they need, and we know we can deliver</li>
<li>Collaborate with the team to offer creative solutions on recruitment practices and ensure above standard outcomes throughout the organization</li>
<li>Continue to build and develop a top-flight care team with the ability to communicate effectively to all level of care providers ensuring each and every employee has the best possible experience at AdvisaCare.</li>
<li>Build and maintain client relationships by providing daily interaction to continually learn what their needs are and how you can exceed them.</li> 
</ul> 
 
Requirements<div><ul><li> 
High School Graduate or GED</li><li>Valid Driver&rsquo;s License</li><li>Work in a team responsibly and independently</li><li>Good communication skills</li><li>Ability to travel within the service area</li><li>Ability to pass a drug screen/clear background</li></ul></div> 
Benefits<div><ul><li> 
401K Retirement Plan</li><li>Ability to earn PTO</li><li>Medical Benefits Available</li><li>Excellent Pay / Weekly paychecks</li><li>Employee Appreciation program</li><li>Rewarding Work Environment</li><li>High- tech Clientele</li><li>Advanced Skilled Training offered</li><li>Therapy Division</li><li>24/7 staffing support</li></ul></div></div>

Senior Helpers

<div>Location: Redlands,CA 
Employment Type: Full-Time 
Compensation: $22.00 &ndash; $27.00 per hour (based on experience), performance based pay increase opportunities at 90 days and 180 days

On-Call Requirement: 2&ndash;3 days per week on a rotating basis

Position Summary

We are seeking a highly organized, proactive, and solutions-oriented Recruiting &amp; Scheduling Coordinator to serve as a key member of our operations team. This role combines responsibilities across recruiting, scheduling, and office administration to help ensure our clients receive exceptional service while supporting our growing team of caregivers.

The ideal candidate is someone who thrives in a fast-paced environment, demonstrates unwavering integrity, takes initiative without being asked, and approaches challenges with a problem-solving mindset. This person will be responsible for attracting and onboarding quality team members, coordinating schedules, supporting office operations, and ensuring smooth day-to-day communication between clients, employees, and leadership.

This is not a role for someone who waits to be told what to do. We are looking for someone who identifies problems, develops solutions, and takes ownership of outcomes.

Our Core Values

Integrity

We do the right thing, even when nobody is watching. We communicate honestly, follow through on commitments, and earn trust through our actions.

Problem Solving

We focus on solutions, not excuses. When challenges arise, we stay calm, think critically, and work collaboratively to find the best path forward.

Initiative

We take ownership. We proactively identify opportunities for improvement, anticipate needs, and step up to help wherever necessary.

Key Responsibilities

Office &amp; Administrative Support
<ul>
<li>Serve as a primary point of contact for incoming calls, emails, and office inquiries.</li>
<li>Maintain organized caregiver, client, and operational records.</li>
<li>Assist with payroll preparation, timesheet review, and billing administration.</li>
<li>Ensure documentation is accurate, complete, and compliant with company standards.</li>
<li>Prepare welcome packets, onboarding materials, and other company documents.</li>
<li>Monitor office supplies, equipment, and general administrative needs.</li>
<li>Support leadership with special projects and operational initiatives.</li>
</ul>
Recruiting &amp; Hiring
<ul>
<li>Manage the full-cycle recruiting process, including sourcing, screening, AI interviewing, reference checks, and onboarding.</li>
<li>Create and maintain job postings across multiple recruitment platforms.</li>
<li>Build and maintain a pipeline of qualified caregiver candidates.</li>
<li>Coordinate interviews and facilitate orientations and communicate effectively with applicants throughout the hiring process.</li>
<li>Conduct background checks, reference checks, and pre-employment verification.</li>
<li>Prepare and maintain caregiver files and onboarding documentation.</li>
<li>Track recruiting metrics and recommend improvements to hiring processes.</li>
<li>Represent the company at job fairs, networking events, and community recruiting initiatives.</li>
</ul>
Scheduling &amp; Workforce Coordination
<ul>
<li>Create, manage, and maintain employee schedules to ensure client and operational needs are met.</li>
<li>Coordinate coverage for schedule changes, call-offs, emergencies, and last-minute staffing needs.</li>
<li>Communicate schedule updates promptly and professionally with employees and clients.</li>
<li>Monitor attendance, tardiness, call-outs, and schedule adherence.</li>
<li>Assist leadership with forecasting staffing needs and \&quot;hiring for the void.\&quot;</li>
<li>Maintain accurate scheduling records within company software systems.</li>
<li>Participate in the on-call rotation 2&ndash;3 days per week to assist with urgent scheduling matters.</li>
</ul>
Client &amp; Employee Support
<ul>
<li>Build strong relationships with caregivers, clients, and community partners.</li>
<li>Address concerns professionally and work toward timely resolution.</li>
<li>Maintain a high level of customer service and professionalism in all interactions.</li>
<li>Collaborate with leadership to improve caregiver retention and client satisfaction.</li>
</ul>
What Success Looks Like

Successful candidates will:
<ul>
<li>Take ownership of their work and follow through on commitments.</li>
<li>Anticipate staffing and scheduling challenges before they become problems.</li>
<li>Demonstrate excellent judgment and decision-making skills.</li>
<li>Communicate clearly, professionally, and with empathy.</li>
<li>Maintain accurate records and attention to detail.</li>
<li>Consistently uphold company values and standards.</li>
<li>Contribute to a positive, team-oriented culture.</li>
</ul>
Qualifications

Required
<ul>
<li>High school diploma or equivalent.</li>
<li>Minimum 2 years of experience inoffice administration, recruiting, scheduling, staffing coordination, or a related role.</li>
<li>Strong organizational and time-management skills.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask and prioritize in a fast-paced environment.</li>
<li>Proficiency with Microsoft Office (Word, Excel, Outlook) and business software systems.</li>
<li>Reliable transportation and availability for rotating on-call responsibilities.</li>
</ul>
Preferred
<ul>
<li>Associate's degree in Business Administration, Human Resources, or related field.</li>
<li>Experience in staffing, healthcare, home care, logistics, or service-based industries.</li>
<li>Experience with Applicant Tracking Systems (ATS), scheduling software, or CRM platforms.</li>
<li>Payroll, billing, or office management experience.</li>
</ul>
Why Join Our Team?
<ul>
<li>Competitive pay: $22-$27 per hour</li>
<li>Full-time, stable position</li>
<li>Opportunity for growth and advancement</li>
<li>Meaningful work supporting clients, employees, and the community</li>
<li>Collaborative and supportive team environment</li>
<li>A culture that values integrity, initiative, accountability, and continuous improvement</li></ul> 


About Senior Helpers:

We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers&reg;. Senior Helpers&reg; has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees.

We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. 
 
IND801</div>

Recruiting & Scheduling Coordinator

Right At Home

Immediate Opening: Scheduler - Due to Rapid GrowthWe're experiencing significant growth and are seeking an energetic, detail-oriented Scheduler to join our operations team. This is an excellent opportunity for someone who thrives in a fast-moving environment and wants to make a meaningful impact.Key Responsibilities<ul><li>Build and manage daily and weekly schedules</li><li>Respond quickly to staffing needs and changes</li><li>Collaborate with leadership to support operational goals</li></ul>Why Join Us<ul><li>Growing organization with advancement opportunities</li><li>Supportive leadership and team culture</li><li>Meaningful work that directly supports caregivers and clients</li></ul>Apply today and be apart of our expanding success.Work Location: In person

Suzie Koide

Job Description Suzie Koide Real Estate is expanding its operations and is seeking a reliable and detail-oriented Scheduling Coordinator to manage appointment coordination and calendar operations within a growing real estate environment. This is a fully remote position for individuals who are organized, responsive, and capable of managing multiple schedules in a fast-paced setting. The role begins on a part-time basis, with the opportunity to transition into a full-time position based on performance and business needs. No prior real estate experience is required, and training will be provided.  Key Responsibilities• Schedule and coordinate appointments, meetings, and property showings• Manage and update calendars for agents and internal staff• Confirm appointments and send reminders to clients• Handle rescheduling requests and time adjustments• Maintain accurate scheduling records in internal systems• Communicate scheduling updates between clients and team members  Requirements• Strong communication and organizational skills• Ability to manage multiple schedules and time-sensitive tasks• Basic computer skills (email, calendar tools, spreadsheets)• Detail-oriented and dependable• Ability to work independently in a remote environment• No prior real estate experience required (training provided)  Compensation &amp; Schedule• Part-time to start, with opportunity for full-time• Flexible schedule based on business needs• $25–$31 per hour  Work Environment• Fully remote position• Structured workflow with clear expectations• Supportive and professional team environment  How to Apply Suzie Koide Real Estate is currently reviewing applications on a rolling basis. Qualified candidates will be contacted for the next step in the hiring process.  Work Authorization Applicants must be legally authorized to work in the United States.  Equal Opportunity Employer Suzie Koide Real Estate is an equal opportunity employer and is committed to providing a workplace free from discrimination. We consider all qualified applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Scheduling Coordinator (Remote)

Redlands Chamber of Commerce

<div>Employer: Senior Helpers
Location: Redlands, CA
Employment Type: Full-Time
Compensation: $22.00 &ndash; $27.00 per hour (based on experience)
On-Call Requirement: 2&ndash;3 days per week on a rotating basis<h3 class="jobSectionHeader">
Position Summary</h3>
We are seeking a highly organized, proactive, and solutions-oriented Recruiting &amp; Scheduling Coordinator to serve as a key member of our operations team. This role combines responsibilities across recruiting, scheduling, and office administration to help ensure our clients receive exceptional service while supporting our growing team of caregivers.
The ideal candidate is someone who thrives in a fast-paced environment, demonstrates unwavering integrity, takes initiative without being asked, and approaches challenges with a problem-solving mindset. This person will be responsible for attracting and onboarding quality team members, coordinating schedules, supporting office operations, and ensuring smooth day-to-day communication between clients, caregivers, and leadership.
This is not a role for someone who waits to be told what to do. We are looking for someone who identifies problems, develops solutions, and takes ownership of outcomes.
Our Core Values
Integrity
We do the right thing, even when nobody is watching. We communicate honestly, follow through on commitments, and earn trust through our actions.
Problem Solving
We focus on solutions, not excuses. When challenges arise, we stay calm, think critically, and work collaboratively to find the best path forward.
Initiative
We take ownership. We proactively identify opportunities for improvement, anticipate needs, and step up to help wherever necessary.
Key Responsibilities
Office &amp; Administrative Support<ul><li>Serve as a primary point of contact for incoming calls, emails, and office inquiries.</li><li>Maintain organized caregiver, client, and operational records.</li><li>Assist with payroll preparation, timesheet review, and billing administration.</li><li>Ensure documentation is accurate, complete, and compliant with company standards.</li><li>Prepare welcome packets, onboarding materials, and other company documents.</li><li>Monitor office supplies, equipment, and general administrative needs.</li><li>Support leadership with special projects and operational initiatives.</li></ul>
Recruiting &amp; Hiring<ul><li>Manage the full-cycle recruiting process, including sourcing, screening, AI interviewing, reference checks, and onboarding.</li><li>Create and maintain job postings across multiple recruitment platforms.</li><li>Build and maintain a pipeline of qualified caregiver candidates.</li><li>Coordinate interviews and facilitate orientations and communicate effectively with applicants throughout the hiring process.</li><li>Conduct background checks, reference checks, and pre-employment verification.</li><li>Prepare and maintain caregiver files and onboarding documentation.</li><li>Track recruiting metrics and recommend improvements to hiring processes.</li><li>Represent the company at job fairs, networking events, and community recruiting initiatives.</li></ul>
Scheduling &amp; Workforce Coordination<ul><li>Create, manage, and maintain employee schedules to ensure client and operational needs are met.</li><li>Coordinate coverage for schedule changes, call-offs, emergencies, and last-minute staffing needs.</li><li>Communicate schedule updates promptly and professionally with employees and clients.</li><li>Monitor attendance, tardiness, call-outs, and schedule adherence.</li><li>Assist leadership with forecasting staffing needs and &quot;hiring for the void.&quot;</li><li>Maintain accurate scheduling records within company software systems.</li><li>Participate in the on-call rotation 2&ndash;3 days per week to assist with urgent scheduling matters.</li></ul>
Client &amp; Employee Support<ul><li>Build strong relationships with caregivers, clients, and community partners.</li><li>Address concerns professionally and work toward timely resolution.</li><li>Maintain a high level of customer service and professionalism in all interactions.</li><li>Collaborate with leadership to improve caregiver retention and client satisfaction.</li></ul>
What Success Looks Like
Successful candidates will:<ul><li>Take ownership of their work and follow through on commitments.</li><li>Anticipate staffing and scheduling challenges before they become problems.</li><li>Demonstrate excellent judgment and decision-making skills.</li><li>Communicate clearly, professionally, and with empathy.</li><li>Maintain accurate records and attention to detail.</li><li>Consistently uphold company values and standards.</li><li>Contribute to a positive, team-oriented culture.</li></ul>
Qualifications Required<ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of experience in office administration, recruiting, scheduling, staffing coordination, or a related role.</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritize in a fast-paced environment.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and business software systems.</li><li>Reliable transportation and availability for rotating on-call responsibilities.</li></ul>
Preferred<ul><li>Associate's degree in Business Administration, Human Resources, or related field.</li><li>Experience in staffing, healthcare, home care, logistics, or service-based industries.</li><li>Experience with Applicant Tracking Systems (ATS), scheduling software, or CRM platforms.</li><li>Payroll, billing, or office management experience.</li></ul>
Why Join Our Team?<ul><li>Full-time, stable position</li><li>Opportunity for growth and advancement</li><li>Meaningful work supporting clients, employees, and the community</li><li>Collaborative and supportive team environment</li><li>A culture that values integrity, initiative, accountability, and continuous improvement
</li></ul>About Senior Helpers: We are an independently owned and operated franchisee of SH Franchising, LLC dba Senior Helpers. Senior Helpers has been the nation's premier franchisor of in-home senior care franchisees since 2005, with locations across the country. Our services range from specialized care for those with chronic diseases to companion services for seniors looking for assistance with daily activities. Our mission is to provide compassionate care and improve the quality of life for our clients, their families, and our employees. We are proud to be an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws..</div>

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