scheduling coordinator

Regional Cancer Care Associates LLC

<div>Overview:
<div>
Join RCCA as a Scheduling Coordinator and play a vital role in ensuring a seamless patient experience! As a Scheduling Coordinator, you'll be at the heart of our operations, efficiently managing patient appointments and tests. You'll handle all incoming calls with professionalism, directing them to the appropriate personnel and ensuring clear communication between patients and our dedicated medical staff. This role may also involve coordinating external and surgical scheduling.</div><div></div><div> 
Become a crucial link in our healthcare team, helping us deliver exceptional care every day.</div><div></div> 
Employment Type: Full Time
Location: Hackensack, NJ
Compensation: $15.58 - $21.00 Per Hour
Compensation packages based on your unique skills, experience, and qualifications 
As of the date of this posting, RCCA offers a comprehensive benefits package for this position, subject to eligibility requirements. In addition to the salary, we provide: Health, dental, and vision plans, Wellness program, Health savings account - Flexible spending accounts, 401(k) retirement plan, Life insurance, Short-term disability insurance, Long-term disability insurance, Employee Assistance Program (EAP), Paid Time Off (PTO) and holiday pay, Tuition discounts with numerous universities. 
We believe these benefits underscore our commitment to the well-being and professional growth of our employees. 
<div></div>
Responsibilities:
<ul><li>Answers all incoming calls, assesses callers&rsquo; needs, directs to appropriate personnel. Pages clinic personnel as appropriate. Obtains and communicates messages in an accurate and timely manner.</li><li>
Efficiently schedules new patients, patient referrals, and returning patients in computer system in accordance with physician and/or office guidelines. For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.</li><li>
Obtains and enters all authorization and correspondence relating to referrals in patients&rsquo; charts and/or electronic medical records (EMR).</li><li>
Collects co-pays, deductible and other out-of-pocket amounts at time of visit.</li><li>
Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage.</li><li>
Arranges for patients to have financial counseling as needed.</li><li>
Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.</li><li>
Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.</li><li>
Prepares correspondence, memos, forms, and other typing as requested by supervisor.</li><li>
May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required.</li><li>
May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed.</li><li>
May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.</li><li>
May be responsible for scheduling post-operative follow up appointments with Physicians.</li><li>
Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure.</li></ul>
Qualifications:
<ul><li>High school diploma or equivalent required. Minimum three years office experience, preferably in a medical office setting. Knowledge of medical terminology and coding required.</li><li>
Must have excellent communication skills, written and verbal. Proficiency in Microsoft Office (Outlook, Word, Excel) required.</li></ul><div>
PHYSICAL DEMANDS:</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.</div><div></div><div> 
COMPETENCIES:</div><ul><li>
Uses Technical and Functional Experience: Possesses up to date knowledge of the profession and industry; is regarded as reliable resource in the technical/functional area; accesses and uses other expert resources when appropriate</li><li>
Demonstrates Adaptability: Handles day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities, ambiguity and rapid change; shows resilience in the face of constraints, frustrations, or adversity; demonstrates flexibility.</li><li>
Uses Sound Judgment: Makes timely, cost effective and sound decisions; makes decisions under conditions of uncertainty.</li><li>
Shows Work Commitment: Sets high standards of performance; pursues aggressive goals and works efficiently to achieve them</li><li>
Commits to Quality: Emphasizes the need to deliver quality products and/or services; defines standards for quality and evaluated products, processes, and service against those standards; manages quality; improves efficiencies.</li></ul><div></div><div> 
WORK ENVIRONMENT:</div><div>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves contact with patients and public.</div></div><div></div>

Scheduling Coordinator

JohnHart Real Estate

JohnHart Real Estate has 14 offices and over 500 agents working relentlessly to help clients sell and purchase homes. We are a team working together to achieve a common goal, to make sure our clients have access to the best agents and best service in the industry. We're a team of highly motivated individuals making sure things run smoothly. We are looking for a Scheduling Coordinator to join our growing team!As a Real Estate Scheduling Coordinator, your responsibilities will include:<ul><li>Manage schedules based on agents needs and home availability for photos</li><li>Manage lockbox tracking</li><li>Location tracking to ensure time is being properly utilized</li><li>Go over Field Coordinators daily scheduled and follow up</li><li>Review correspondents between Agent Liaison and Agent to determine whether photo scheduling has already been discussed</li><li>Communicate with LA Print/other printing company to schedule pick-ups and deliveries of marketing materials based on completion and Field Coordinator schedule</li><li>Keep track of properties that need listing signs based on daily requests/schedule sign placement on Field Coordinators calendar</li><li>Order signs, posts, and addition riders based on request</li><li>Answering a multi-line phone system</li><li>All incoming and outgoing mail</li><li>Maintain office and track office inventory</li></ul>Qualities and Qualifications:<ul><li>Must type minimum 50 wpm</li><li>Organized and able to take direction</li><li>Great multitasker who can keep up with a fast-paced environment</li><li>Motivated, independent problem solver</li><li>People person with exceptional customer service skills</li><li>Ability to work some weekends</li></ul>Education, Training and Experience:<ul><li>Some college course work preferred</li><li>1 years&rsquo; experience as a Scheduling Coordinator</li></ul>PLEASE DO NOT APPLY IF YOU DO NOT HAVE AT LEAST 1 YEAR OF SCHEDULING COORDINATION EXPERIENCE.Job Type: Full-timePay: $21.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Real Estate Scheduling Coordinator

Bob Heinmiller Air Conditioning, Inc

<div>Scheduling Coordinator - Solar Department
Bob Heinmiller Air Conditioning is a family-owned company that has been servicing the greater Orlando area for over 30 years. We pride ourselves on developing and maintaining a great company culture that cultivates growth and longevity in our employees. Our company is based on fostering integrity, honesty, and reliability in everything we do. We have an immediate opening for a Scheduling Coordinator - Solar Department to join our team.
The position: As the single point of contact you will perform a variety of duties such as scheduling and coordinating service calls and ensuring technicians have the appropriate tools, parts, and equipment to complete the job in a timely manner, maintain accurate records, provide updates as needed and update all parties of any changes.
Work Hours: Mon - Fri 8am to 5pm, 1 hour lunch, with potential OT during peak seasons.
Office Location: Orlando, FL - this is not a remote position
Pay Scale: $16.00 - $20.00/ hr. Depending on experience
Benefits:<ul><li>
Medical insurance</li><li>
Dental insurance</li><li>
401K with 4% employer match</li><li>
Additional benefits offered through Aflac</li><li>
paid holidays</li><li>
paid vacation</li></ul>
Position Summary: Maintain the Service Technicians' daily schedules and dispatch the technicians as service calls are completed. Schedule return trips with customers when parts are in. Maintain the on-call schedule for service technicians. Maintain customer database with current information. Clear and concise communications with department managers, employees, and company customers, including keeping customers appraised as to company schedule and requested lead-times. Provide accounting with maintenance contract billing information. Prepare service invoices and timecards for processing.
An ideal candidate will possess:<ul><li>
Dependability. We are looking for someone who is more reliable than spontaneous.</li><li>
Adaptability/ flexibility. This job can have a lot of moving parts, we want someone who can shift priorities quickly.</li><li>
High attention to detail. This job will involve working with the details rather than the big picture.</li><li>
Autonomy/ Independence. You will need to enjoy working with little direction.</li><li>
Ability to work in high pressure/stress environment.</li></ul>
Job Requirements:<ul><li>
Three years related experience in customer service, dispatching, or scheduling</li><li>
Ability to multi-task</li><li>
Geographical knowledge of service area or map reading skills</li><li>
Computer skills</li><li>
Basic knowledge of the industry is preferred</li></ul>
**NO PHONE CALLS OR IN OFFICE INQUIRIES ABOUT THIS POSITION. ALL CANDIDATES MUST APPLY ONLINE ***</div>

Scheduling Coordinator – Solar Department

HighLevel

<div><div>Title: Sr. WFM Scheduling Coordinator</div><div>
Reports To: Manager, Revenue Operations</div><div>
Shift Hours: 2pm- 11pm IST hours
</div><div>Location: India ( Remote)</div><div></div><div> 
About Us</div><div>
HighLevel is an AI powered, all-in-one white-label sales &amp; marketing platform that empowers agencies, entrepreneurs, and businesses to elevate their digital presence and drive growth. We are proud to support a global and growing community of over 2 million businesses, including agencies, consultants, and businesses of all sizes and industries. HighLevel empowers users with all the tools needed to capture, nurture, and close new leads into repeat customers. As of mid 2025, HighLevel processes over 4 billion API hits and handles more than 2.5 billion message events every day. Our platform manages over 470 terabytes of data distributed across five databases, operates with a network of over 250 microservices, and supports over 1 million hostnames.</div><div></div><div> 
Our People</div><div>
With over 1,500 team members across 15+ countries, we operate in a global, remote-first environment. We are building more than software; we are building a global community rooted in creativity, collaboration, and impact. We take pride in cultivating a culture where innovation thrives, ideas are celebrated, and people come first, no matter where they call home.</div><div></div><div> 
Our Impact</div><div>
As of mid 2025, our platform powers over 1.5 billion messages, helps generate over 200 million leads, and facilitates over 20 million conversations for the more than 2 million businesses we serve each month. Behind those numbers are real people growing their companies, connecting with customers, and making their mark - and we get to help make that happen.</div><div>
Learn more about us on our YouTube Channel or Blog Posts</div><div></div><div> 
Who You Are</div><div>
We are seeking a Workforce Management (WFM) Scheduler to manage and maintain schedules for our customer-facing teams using Assembled. This role will work closely with customer leadership teams to ensure schedules remain up to date, reflecting any changes to shift start times, end times, breaks, and lunches. The ideal candidate is highly organized, responsive, and able to coordinate effectively across multiple teams.</div>
<h3 class="jobSectionHeader">What You&rsquo;ll Do:</h3><ul><li>
Maintain accurate and real time schedules for all customer facing teams in Assembled. .</li><li>
Manage incoming schedule change requests - shifts, breaks, time off and ensure adherence to business needs and service level agreements (SLAs).</li><li>
Communicate scheduling updates and conflicts to leadership teams in a timely manner.</li><li>
Monitor staffing levels and escalate scheduling gaps or coverage concerns as needed.</li><li>
Collaborate with Workforce Management and Operations teams to optimize schedules for efficiency.</li><li>
Generate reports and insights on schedule adherence and workforce trends.</li><li>
Assist in forecasting and long-term scheduling planning as needed.</li><li>
Support special projects or initiatives as assigned</li></ul><h3 class="jobSectionHeader">
What You&rsquo;ll Bring:</h3><ul><li>
2+ years of experience in workforce management, scheduling, or a similar role.</li><li>
Hands-on experience using Assembled or other WFM platforms.</li><li>
Strong organizational skills with keen attention to detail.</li><li>
Excellent communication and interpersonal skills.</li><li>
Ability to multitask and adapt to changing business needs.</li><li>
Proficiency in Microsoft Excel or Google Sheets, comfortable working with large datasets and pivot tables.</li><li>
Experience working in a fast-paced customer support or operations environment preferred.</li></ul><div>
Equal Employment Opportunity Information:</div><div>
The company is an Equal Opportunity Employer. As an employer subject to affirmative action regulations, we invite you to voluntarily provide the following demographic information. This information is used solely for compliance with government recordkeeping, reporting, and other legal requirements. Providing this information is voluntary and refusal to do so will not affect your application status. This data will be kept separate from your application and will not be used in the hiring decision.</div><div></div><div> 
#LI-Remote</div><div>
#LI-TN1</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Senior WFM Scheduling Coordinator

Newhall Dental

Job description:Overview We are seeking a dedicated and organized Dental Front Office professional to join our team. In this role, you will be the first point of contact for patients, providing exceptional customer service while managing various administrative tasks. You will play a crucial role in ensuring the smooth operation of our dental practice, facilitating patient interactions, and maintaining accurate medical records.Duties<ul><li>Greet patients warmly and manage front desk operations, including answering multi-line phone systems and scheduling appointments.</li><li>Verify patient insurance information and handle insurance verification processes.</li><li>Maintain accurate patient records in compliance with HIPAA regulations and ensure proper documentation review.</li><li>Assist with medical billing and coding, utilizing knowledge of CPT coding, ICD-9, and ICD-10.</li><li>Utilize Electronic Health Record (EHR) systems such as Epic, Meditech, Athenahealth, eClinicalWorks, Eaglesoft, or Dentrix for patient management.</li><li>Handle medical collections and ensure timely follow-up on outstanding accounts.</li><li>Provide clerical support including filing, typing, and managing correspondence.</li><li>Communicate effectively with patients regarding care plans and treatment options while demonstrating excellent phone etiquette.</li><li>Support the dental team by coordinating patient intake processes and maintaining a clean and organized front office environment.</li></ul>Qualifications<ul><li>Previous experience in a dental office or clinic setting is preferred; familiarity with dental terminology is a plus.</li><li>Strong background in medical office management or administrative support roles.</li><li>Proficient in using Microsoft Office Suite and other computer skills necessary for office management tasks.</li><li>Knowledge of health information management practices and medical terminology is essential.</li><li>Bilingual candidates are encouraged to apply to enhance patient communication.</li><li>Excellent customer service skills with the ability to handle multiple tasks efficiently in a fast-paced environment.</li><li>Strong typing skills with experience in 10 key typing preferred.</li><li>Understanding of medical coding practices related to insurance billing is advantageous. If you are passionate about providing top-notch patient service while ensuring efficient office operations, we invite you to apply for the Dental Front Office position. Join our team and contribute to creating a welcoming atmosphere for our patients!</li></ul>Job Type: Full-timePay: $25.00 - $30.00 per hourExpected hours: 30 per weekBenefits:<ul><li>Dental insurance</li></ul>Work Location: In person

Dental Office - Treatment/Scheduling Coordinator/Front Office Receptionist

BrightCare HomeCare

<div>About us

Home Care Coordinator

Live your best life possible by helping others live theirs. Our Caregivers and staff are the heart and soul of what we do. At BrightCare HomeCare, we like to celebrate successes and have fun while building meaningful relationships. Join our team and have a lasting positive impact on the lives of our cients and their families by helping care for those who cannot care for themself!

Benefits:
<ul>
<li>Healthcare Benefits Plan</li>
<li>Weekly pay</li>
<li>Flexible scheduling</li>
<li>ongoing training</li>
<li>TapCheck advances</li>
<li>Flexible scheduling</li>
</ul>
Other Benefits:
<ul>
<li>Ongoing recognition and spot awards</li>
<li>Referral bonuses</li>
<li>Professional training CE hours with the best-in-class online learning</li>
<li>Dementia training and certification with our agency and Alzheimer&rsquo;s Association</li>
<li>1-on-1 care with clients in their homes</li>
<li>Thoughtfully matched caregivers with clients (personality, needs, location, availability)</li>
<li>A real hands-on orientation and ongoing detailed client-specific instructions and training</li>
<li>A support staff that truly cares, listens, and happily works around your availability</li>
<li>Mentorship and shadowing</li>
<li>Advancement opportunities</li>
</ul>
Our work environment includes:
<ul>
<li>Fleixible office hours
</li>
<li>Growth opportunities
</li>
<li>Casual work attire or scubs
</li>
<li>Upbeat positive personalities with a desire to serve</li>
<li>
On-the-job training
</li>
</ul>OFFICE and STAFFING COORDINDATOR JOB DESCRIPTION

Reports to:

Agency Director/Administrator

Summary

The Staffing/Office Coordinator is responsible for recruiting, hiring and training new caregiivers throughout the entire onboading process. Must be well organized and able to keep up with large amounts of detailed paperwork to remain compliant with all labor laws and state regulations. Additionally, the position will require attention to day to day office demands such, but not limited to, adjusting the master schedule according to available staff and report changes to agency director, ensure accuracy of completed shifts and adjust as needed, monitor overtime hours, will have to juggle staffing and hiring based on adjusted census and client needs. They will have to answer and field agency calls, problem solve and ensure best in class customer services at all times. The coordinator must be upbeat and positive and possess strong organizational and communication skills, be able work effectively with a team, and adapt to changing priorities and circumstances.

Portrait of Staffing Coordinator

1. Familiar with and comfortable working on computers.

2. Possess good phone and customer service skills.

3. Ability to coordinate and perform multiple tasks.

4. Understand basic math and accounting principles.

5. Excellent written/grammatical skills.

6. Good communication and problem-solving skills.

7. Self-starter/Resilient.

8. Work well with others.

9. Coordinate care for clients with BCHC Team. Healthcare experience a bonus.

10. Audit inflow of paperwork and documentation to remain compliant with state standards.

Primary Responsibilities

1. Assist with answering phones, office organization and management.

2. Staffing of all in-home care cases via caregivers or self.

3. Coordinate with Director and assist with interview and orientation process of caregivers weekly.

4. Understanding and utilizing the Wellsky staffing software to its best potential.

5. Monitoring and updating daily schedules via computer software for payroll and billing accuracy including trouble shooting/correcting missed clock ins/outs or overlaps.

6. Communicate and notify clients/caregivers daily about schedule needs or changes.

7. Develop and monitor the caregiver mentoring program with the goal of caregiver retention.

8. Monitor and update client care plans as needs change.

9. Educate Caregivers on trending concerns when identified.

10. Contribute to companywide ideas for recruiting and marketing of services.

11. Complete training on intake call sales techniques.

Knowledge and Skills Requirements
<ul><li>Time Management: The ability to effectively manage your own time, as well as the time of others, is essential for a scheduler. You need to be able to prioritize tasks, manage multiple schedules, and ensure that everyone stays on track.</li></ul>
<ul><li>Attention to Detail: As a Care Coordinator, you need to be detail-oriented and able to catch mistakes before they become problems. You should have strong organizational skills and be able to keep track of many different schedules and deadlines.</li></ul>
<ul><li>Communication Skills:The ability to communicate clearly and effectively is essential for a scheduler. You need to be able to explain schedules and deadlines to management, team members, clients, and be able to respond to questions and concerns in a timely manner. Must be able to spend a lot of time on the phone communicating with caregivers and clients.</li></ul>
<ul><li>Problem Solving Skills: Care Coordinator often involves dealing with unexpected problems and challenges, so it&rsquo;s important to have strong problem-solving skills.</li></ul>
<ul><li>Technology Skills: Many scheduling tasks are done using software and other digital tools, so it&rsquo;s important to have a good understanding of technology. You should be comfortable using scheduling software, spreadsheets, and other tools to manage schedules and track progress.</li></ul>
<ul><li>Flexibility: A Care coodinator should be flexible and adaptable. Projects can change quickly, and you need to be able to adjust schedules and priorities accordingly. You should be able to work well under pressure and be able to handle changing deadlines and priorities with ease. Ability to be available outside of typical office hours is a must.</li></ul>
<ul><li>Caregiving experience a plus.</li></ul>
<ul><li>Must be authorized to work in the United States.</li></ul>

Work Hours

8:00 AM &ndash; 4:00 PM at office with some flexibility with rotating on call

Workload is expected to be 70% in office and 30% in the field.
Must have reliable transportation.</div>

Office/Staffing Coodinator

Right At Home

<div><h2 class="jobSectionHeader">Job description</h2>
Location: Southeast San Antonio (Southcross Blvd)
Schedule: Mon&ndash;Fri 8 AM&ndash;5 PM + on-call rotation for some weekends
About the Role
Right at Home Southeast San Antonio is seeking a proactive, highly organized HR Scheduler &amp; Staffing Coordinator to lead our caregiver scheduling operations and support hiring efforts. This is a critical front-office role for someone who thrives in a dynamic, small-team environment and is willing to roll up their sleeves when needed.
While this is not a caregiver position, you should be willing to step in and cover a client shift only as a last resort to maintain quality care.
Key Responsibilities
Scheduling &amp; Backup Management<ul><li>
Create and maintain caregiver schedules using WellSky</li><li>
Anticipate needs and develop backup plans by ZIP code to avoid last-minute scrambles</li><li>
Rapidly fill open shifts and respond to call-outs or cancellations</li><li>
Match caregivers with clients based on skill, availability, and location</li></ul>
HR &amp; Recruitment<ul><li>
Post jobs, screen applicants, schedule interviews</li><li>
Run background checks, verify CNA licenses and references</li><li>
Help lead orientation and onboarding of new caregivers</li><li>
Keep digital and physical employee records organized and compliant</li></ul>
Communication &amp; Support<ul><li>
Serve as the main point of contact for caregivers regarding shift changes, policies, and urgent updates</li><li>
Ensure all messages are clearly communicated using text, phone, and our WellSky platform</li><li>
Monitor compliance</li></ul>
On-Call &amp; Contingency Support<ul><li>
Participate in rotating on-call schedule for evenings/weekends</li><li>
Be willing and able to step in as a caregiver only if no other solution is available</li><li>
Help protect the client experience by ensuring no shift is missed due to scheduling issues</li></ul>
Office Operations<ul><li>
Support day-to-day office tasks as needed &mdash; supplies, reports, client folders, etc.</li><li>
Work closely with the owner and office staff to solve problems and keep the business moving</li></ul>
What We&rsquo;re Looking For<ul><li>
HR or Scheduling experience required (home care or healthcare setting preferred)</li><li>
CNA certification is a big plus, but not required</li><li>
Excellent multitasker, organizer, and communicator</li><li>
Tech-savvy: Proficient with scheduling tools like WellSky, Microsoft Office, and job platforms</li><li>
Solution-oriented mindset &mdash; calm under pressure and resourceful</li><li>
Someone who understands small team life &mdash; flexible, humble, and ready to hustle when needed</li><li>
Must have a valid driver&rsquo;s license and reliable transportation</li></ul>
Why Join Right at Home San Antonio?<ul><li>
Be part of a mission-driven, people-first company that values every team member</li><li>
Opportunity to grow into HR, operations, or leadership</li><li>
Direct impact on the lives of families and seniors in our local community</li></ul>
To Apply
Send us your resume (lalo@careinsa.com) and a short message explaining:<ul><li>
Your experience in scheduling or HR</li><li>
Whether you&rsquo;ve worked in home care before</li><li>
Your comfort level with being the go-to person for last-minute problem solving</li></ul>
Job Type: Full-time
Pay: $13.00 - $17.00 per hour
Benefits:<ul><li>
Flexible schedule</li><li>
Paid time off</li><li>
Referral program</li></ul>
Schedule:<ul><li>
8 hour shift</li><li>
On call</li><li>
Weekends as needed</li></ul>
Work Location: In person</div>

HR Coordinator -Scheduler & Staffing

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