school administrative assistant

Lipscomb Academy

<div><p><b>Front Desk Reception:</b></p>
<ul>
<li>Greet visitors and guests in a warm and friendly manner, providing excellent customer service.</li>
<li>Manage incoming calls, transferring calls to the appropriate departments or taking accurate messages.</li>
<li>Maintain a professional reception area, ensuring a welcoming environment.</li>
<li>Handle incoming and outgoing mail, packages, and deliveries.</li>
<li>Schedule appointments as needed for the Head of the Upper School.</li>
</ul>
<p><b>Administrative Support:</b></p>
<ul>
<li>Provide administrative assistance to the Head of the Upper School</li>
<li>Primary responsibility for attendance documentation and processing.</li>
<li>Assist with document preparation, data entry, and maintaining records and files.</li>
<li>Conduct research and compile information as requested.</li>
<li>Coordinate and organize office events, meetings, and conferences.</li>
<li>Assist with inventory management and ordering office supplies.</li>
<li>Process Upper School purchasing card transactions.</li>
<li>Communication and Correspondence:</li>
<li>Respond to inquiries, emails, and correspondence promptly and professionally.</li>
<li>Communicate positively with internal staff, families, and all other stakeholders.</li>
<li>Assist in drafting and proofreading documents, reports, and presentations.</li>
</ul>
<p><b>Office Operations:</b></p>
<ul>
<li>Collaborate with various departments to ensure smooth office operations.</li>
<li>Coordinate with IT and facilities management for equipment and facilities maintenance and repairs.</li>
<li>Monitor and maintain office supplies and inventory levels.</li>
<li>Assist in implementing and improving office policies and procedures.</li>
<li>Manage student office workers as needed/desired.</li>
<li>Record and reconcile bank statements, credit card statements, and other financial transactions.</li>
<li>Maintain accurate and complete financial records, including sales, purchases, receipts, and payments.</li>
<li>Monitor the spending activity of the Upper School.</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>High school diploma or equivalent; additional certification or associate&rsquo;s degree in office administration is a plus.</li>
<li>Proven experience as an administrative assistant, receptionist, or in a similar role.</li>
<li>Proficiency in the use of Google Workspace and the ability to learn new software quickly.
</li><li>Excellent verbal and written communication skills.</li>
<li>Strong organizational and time management abilities.</li>
<li>Attention to detail and problem-solving skills.</li>
<li>Ability to multitask and prioritize tasks effectively.</li>
<li>Professional demeanor, discretion, and strong customer service orientation.</li>
<li>An active Christian faith and alignment with Lipscomb Academy&rsquo;s mission and values</li></ul></div>

Lipscomb Academy Upper School Administrative Assistant

Cambridge-Isanti Schools

<div><p><b>Qualifications/Experience:</b><br>
High School Diploma/GED. Successful background check required. Previous work experience as an Administrative Assistant in a school setting is preferred. Experience with the following: Skyward, Timeclock Plus, Frontline, PowerSchool, Microsoft Office programs, Google Drive, Eleyo, etc.</p><p><b><br>
Knowledge/Skills/Abilities Needed:</b><br>
The Principal's Administrative Assistant is responsible for supporting the smooth and efficient operation of the school front office. They should be welcoming, personable, and helpful as they represent the school in a professional and friendly manner. The ideal candidate should have a comprehensive knowledge of office management techniques and equipment, general knowledge of departmental organization and functions and general administrative policies and practices, comprehensive skill in organizing work flow and coordinating activities, and general skill in operating personal computer equipment and related office software. They would also have the ability to create and maintain files and reports from file sources, analyze and interpret policies and procedural guidelines, type at a reasonable rate of speed, multitask on a regular basis, resolve problems, answer inquiries; and establish and maintain effective working relationships with associates and the general public.</p><p></p><p><br>
Exemplifies the following Five Character Traits: compassion, respect, responsibility, self discipline and honesty.<br>
<br>
<b>Specific Tasks:</b></p><p>
Under the direction of the building principal, the Principal&rsquo;s Administrative Assistant is responsible for providing support in coordinating the daily operations of the school, while exhibiting compassion, patience, and problem-solving skills to navigate situations that arise. Provide responsive, welcoming and respectful answers and support to all staff, students and parents. Main office coordination, ensuring workflow and performance meeting assignment requests and deadlines. Ensures payroll is submitted in an accurate and timely manner. Draft reports and materials requiring extensive research. Ensure data privacy and confidentiality at all times. Ensure all first aid reporting of injuries for supervised staff are completed accurately and within 24 hours of any accident or injury. Ensure main office reception areas and phone lines are staffed during business hours by Administrative Assistant staff. Generate class lists, assist with scheduling and updates as needed. Generate staff lists with current information, such as title, room number, phone number, etc. Oversee and assist with group and mass communications. Ensure communications are organized, complete and timely. Draft, edit and submit requisitions according to District policy and District requests. Ensure staff have access to District forms. Ensure data is entered and written in designated databases. Ensure report drafts are submitted to Administrator or designee for editing and approval by timelines established. Create and distribute reports as needed. Provide communications to building staff as needed and as requested by Administration. Other duties as assigned by principal. See job description for more information.</p><p></p><p><b><br>
Hours Per Day:</b><br>
8 hours per day<br>
As per contract</p><p><br>
<br>
<i>Benefit eligible position: health, dental, and optical insurance, supplemental insurance available, long-term disability coverage, district-paid life insurance policy, retirement plan sick days, vacation days, holiday pay and more!</i></p></div><p></p>

Principal's Administrative Assistant

SJLS

<p><b>Position Summary</b></p><p>The School Administrative Assistant provides vital support to the Principal and school community through effective communication, organization, and operational assistance. This role is essential in ensuring the smooth day-to-day functioning of the school office while maintaining a welcoming, respectful, and Christ-centered environment. The Administrative Assistant serves as the first point of contact for families and visitors, manages records, supports student health needs, and helps coordinate school-wide events and communications.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Support &amp; Communication</b></p><p>&middot; Support the School Principal with daily operations, scheduling, and correspondence.</p><p>&middot; Prepare professional documents and manage written communications with minimal supervision.</p><p>&middot; Greet and assist visitors; screen and prioritize calls, emails, and mail with confidentiality and professionalism.</p><p>&middot; Maintain the Principal&rsquo;s calendar and coordinate appointments and meetings.</p><p>&middot; Uphold discretion in handling sensitive or confidential matters.</p><p><b>Office &amp; Records Management</b></p><p>&middot; Maintain accurate and organized digital and physical filing systems.</p><p>&middot; Manage inventory and ordering of instructional materials and supplies.</p><p>&middot; Maintain student data in digital information systems.</p><p><b>Student Health &amp; Supervision</b></p><p>&middot; Provide care for sick or injured students and contact families or emergency services as needed.</p><p>&middot; Assist with health screenings and maintain student immunization and health records.</p><p>&middot; Supervise students while in the office or awaiting pickup or support.</p><p><b>School Communication &amp; Events</b></p><p>&middot; Create and distribute weekly newsletters and annual Teacher Welcome Letters.</p><p>&middot; Assist with preparation and setup for staff meetings and school events.</p><p><b>General School Support</b></p><p>&middot; Offer flexible support to the school team as needed.</p><p>&middot; Perform additional administrative or school support duties as assigned.</p><p><b>Qualifications &amp; Certifications</b></p><p><b>Spiritual Qualifications</b></p><p>&middot; Demonstrates a personal relationship with Jesus Christ, the Lord and Savior, in alignment with biblical teachings (John 3:3, 1 Peter 1:23)</p><p>&middot; Views teaching and/or working with children as a spiritual calling, and recognizes this position at this Christian school is part of God&rsquo;s plan.</p><p>&middot; Lives out a Christ-centered lifestyle, modeling integrity, compassion, and godly character both in and out of the school building (1 Timothy 4:12), serving as a positive spiritual influence to students, colleagues, and the broader community.</p><p>&middot; Fully embraces and upholds the school&rsquo;s Statement of Faith, Philosophy of education, and Mission Statement without reservation, and actively supports the vision and values of both the school and its affiliated church.</p><p><b>Required Certifications</b></p><p>&middot; High school diploma or equivalent required.</p><p>&middot; Additional education or professional development in office administration, education, or related fields preferred.</p><p>&middot; Combination of training and experience that demonstrates the ability to perform the responsibilities of the position effectively.</p><p>&middot; CPR/First Aid Certification (preferred)</p><p><b>Skills &amp; Competencies</b></p><p><b>Knowledge of:</b></p><p>&middot; Modern administrative practices, including digital communication, scheduling, and file organization.</p><p>&middot; Professional communication methods, including telephone and in-person interaction.</p><p>&middot; Document preparation, proofreading, and professional correspondence.</p><p>&middot; Proper English usage, including grammar, spelling, punctuation, and formatting.</p><p>&middot; Office technology (computers, printers, copiers, educational software).</p><p>&middot; First aid basics and student wellness protocols.</p><p>&middot; Public relations and community engagement best practices.</p><p><b>Ability to:</b></p><p>&middot; Manage a wide range of administrative responsibilities with accuracy and independence.</p><p>&middot; Prioritize tasks and manage interruptions in a fast-paced environment.</p><p>&middot; Maintain accurate records and produce detailed reports.</p><p>&middot; Interpret and apply school policies, procedures, and regulations.</p><p>&middot; Handle sensitive information with confidentiality and professionalism.</p><p>&middot; Communicate effectively with staff, students, and families, both verbally and in writing.</p><p>&middot; Demonstrate cultural sensitivity and appreciation for human diversity.</p><p>&middot; Follow verbal and written instructions with attention to detail.</p><p>&middot; Foster a collaborative, respectful, and Christ-centered work environment.</p><p>&middot; Reflect and uphold SJLS&rsquo;s standards of service, excellence, and community care.</p><p><b>Physical &amp; Environmental Demands</b></p><p>&middot; Must be able to sit, stand, bend, and occasionally lift materials weighing up to 25 pounds.</p><p>&middot; Requires frequent use of standard office equipment.</p><p>&middot; Work occurs in a fast-paced school environment with frequent interruptions.</p><p><b>Work Schedule &amp; Compensation</b></p><p>&middot; Full-Time, 12-month position</p><p>&middot; Monday&ndash;Friday, approximately 40 hours per week</p><p>&middot; Hourly pay based on experience and education</p><p>&middot; Eligible for benefits including health insurance, paid time off, and tuition discounts</p><p><b>Reporting Structure</b></p><p>&middot; Reports directly to the School Principal</p><p>&middot; Collaborates with teachers, support staff, and families</p><p>&middot; Serves as the school office point of contact for internal and external communication</p><p>Pay: $15.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Administrative Assistant

School Administrative Unit 70

<div><p>The Bernice A. Ray School in Hanover, NH, is seeking a dedicated, professional, and organized Administrative Assistant to the Principals to join our vibrant learning community. This pivotal role serves as a liaison between the Principals' office, staff, and the community, ensuring the daily operations of the school run smoothly and efficiently. We are looking for a candidate who possesses exceptional communication skills, a high level of discretion, and the ability to multitask in a fast-paced, student-centered environment. If you are a proactive problem-solver with a passion for supporting public education and an aptitudefor administrative excellence, we invite you to help us foster a welcoming and productive atmosphere for all our students. We are accepting applications through mid-April with an intent to interview inlate April or early May.The expected pay range is $26.91 - $31.14commensurate with qualifications and experience. This is a full-time role that includes a comprehensive benefits package and eligibility for the New Hampshire Retirement System.The anticipated start date for this position is June15, 2026, open until filled.</p><p></p><p>
Benefits for this position can be found in theAdministrative Support Standard Benefits.</p><p>
Please visit theInformation for New Hires pagefor more.</p><p></p><p><b>
POSITION TITLE: ADMINISTRATIVE ASSISTANT to the PRINCIPALS</b></p><p><b>
Job Description Approved By: </b><b><i>SAU 70 School Board</i></b></p><p><b>
Date:</b></p><p><b><i>
March 2026</i></b></p><p><b>
General Purpose:</b></p><p>
To provide high-level administrative support to school leadership while serving as a professional point of contact for staff, students, and the public.</p><p><b>
Reports to:</b></p><p>
Building Principal or Associate Principal</p><p><b>
Supervises:</b></p><p>
None</p><p></p><p><b>
POSITION DUTIES AND RESPONSIBILITIES:</b></p><p></p><ul><li>
Financial &amp; Data Management: Provides rigorous oversight of building budgets and payroll processes to ensure compliance with District policy.</li><li><ul><li>
Payroll &amp; Leave</li><li><ul><li>
Monitors and tracks employee leave balances after initial HR setup.</li><li>
Acts as a primary or backup resource for compiling bi-weekly payroll for building staff and substitutes.</li></ul></li><li>
Budgeting &amp; Purchasing:</li><li><ul><li>
Assists in annual budget preparation and utilizes district software for purchasing.</li><li>
Prepares purchase orders, verifies packing slips against invoices, and manages internal distribution.</li><li>
Monitors budget spending and provides status updates to administrators.</li></ul></li><li>
Special Funds &amp; Grants:</li><li><ul><li>
Tracks and balances Student Activity Funds within district accounts.</li><li>
Processes purchase orders and maintains backup documentation for Grant-related expenditures.</li></ul></li></ul></li><li>
Core Office Operations: The Administrative Assistant ensures the main office functions efficiently by managing daily interactions and administrative workflows.</li></ul><ul><li>
Personnel Support:</li><li><ul><li>
Coordinates with the SAU regarding personnel hires and terminations.</li><li>
Facilitate the staff development process, including record-keeping for individual events and recertification.</li><li>
Support the principal regarding scheduling logistics, specifically regarding scheduling and filing.</li><li>
Assist Administrators and staff with building initiatives &amp; projects, i.e proofreading student/teacher handbooks and school manuals.</li></ul></li><li>
Public Relations: Primary liaison for substitutes, volunteers, and visitors, providing necessary orientation, resources, and logistical support to ensure they are integrated seamlessly into the daily schedule</li><li>
Information Management: Sets up and maintains physical and digital filing systems, staff lists, and general correspondence.</li></ul><ul><li>
School-Wide Coordination: Supports the broader school environment through organizational and safety initiatives.</li><li><ul><li>
Logistics &amp; Mail: Oversees incoming deliveries and monitors supply inventory.</li><li>
Manages multi-line phone systems and directs inquiries to appropriate personnel;</li><li>
Operational Support: Provides secondary support for school-wide functions and sanctioned activities as requested by administration.</li><li>
Emergency Management: Assist principals in organizing and updating Emergency Management protocols.</li><li>
Scheduling: Assist with scheduling for staff and students as assigned.</li></ul></li></ul><ul><li>
Professional Standards &amp; Requirements</li><li><ul><li>
Confidentiality: Must maintain absolute confidentiality regarding student, staff, and personnel information.</li><li>
Professionalism: Exhibits a professional demeanor in all interactions with the community, staff, and students.</li><li>
Compliance: Adheres to all SAU 70 District policies, procedures, and safety objectives.</li><li>
Training: May provide general office training and oversight for office volunteers.</li></ul></li></ul><p></p><p><b>
Evaluation:</b></p><ul><li>
Performance of duty responsibilities will be reviewed annually by the building principal</li></ul><p><b>
TERMS OF EMPLOYMENT:</b></p><p></p><ul><li><b>
Full-Time</b></li><li>
Year-Round</li></ul><p></p><p><b>
MINIMUM QUALIFICATIONS:</b></p><p><b>
Education and Experience:</b></p><ul><li>
Bachelors Degree or equivalent</li><li>
Two to Four (2-4) years of clerical / office experience preferred</li></ul><p></p><p><b>
Necessary Knowledge, Skills and Abilities:</b></p><p></p><ul><li><b>
Technical Proficiency:</b></li><li><ul><li><ul><li>
Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.</li><li>
Experience with School Information Systems (SIS) and specialized Financial/Payroll software (e.g., Infinite Visions, PowerSchool, or similar district-level platforms).</li><li>
Ability to manage digital databases and track complex financial spreadsheets.</li></ul></li></ul></li></ul><p></p><ul><li><b>
Core Competencies:</b></li><li><ul><li><ul><li>
Discretion: Proven ability to handle sensitive personnel and student information with 100% confidentiality.</li><li>
Financial Literacy: Comfort with bookkeeping, purchase order processing, and budget monitoring.</li><li>
Communication: Strong verbal and written communication skills for interacting with everyone from local officials to primary students.</li><li>
Adaptability: Ability to remain calm and professional in a fast-paced &quot;main office&quot; environment with frequent interruptions.</li></ul></li></ul></li></ul><p></p><ul><li><b>
Critical Abilities</b></li></ul><ul><li>
Attention to Detail: Precision in data entry, especially regarding payroll hours and budget codes</li><li>
Self-Direction: The ability to work independently on long-term projects (like budget prep or end-of-year filing) without constant supervision from the Principal.</li><li>
Interpersonal Intuition: Knowing when to handle a situation personally and when a situation requires the immediate attention of the Principal or Assistant Principal.</li><li>
Cultural Competency: Ability to work effectively with a diverse population of students, families, and staff with varying needs and backgrounds.</li></ul><p><b>
LICENSURE AND CERTIFICATION REQUIREMENTS:</b></p><ul><li>
None required</li></ul><p><b><br>
PHYSICAL ACTIVITY REQUIREMENTS:</b></p><p></p><p><b>
Primary Physical Requirements:</b></p><p>
(Not, Rarely, Occasionally, or Frequently Required)</p><p>
1. Lift up to 10 lbs:</p><p>
Frequently required</p><p>
2. Lift 11 to 25 lbs:</p><p>
Occasionally required</p><p>
3. Lift 25 to 50 lbs:</p><p>
Rarely required</p><p>
4. Lift over 50 lbs:</p><p>
Not required</p><p>
5. Carry up to 10 lbs:</p><p>
Frequently required</p><p>
6. Carry 11 to 25 lbs:</p><p>
Rarely required</p><p>
7. Carry 26 to 50 lbs:</p><p>
Not required</p><p>
8. Carry over 50 lbs:</p><p>
Not required</p><p>
9. Reach above shoulder height:</p><p>
Occasionally required</p><p>
10. Reach at shoulder height:</p><p>
Occasionally required</p><p>
11. Reach below shoulder height:</p><p>
Occasionally required</p><p>
12. Push/Pull:</p><p>
Rarely required</p><p></p><p><b>
Hand Manipulation:</b></p><p>
(Not, Rarely, Occasionally, or Frequently Required)</p><p>
1. Keyboarding:</p><p>
Frequently required</p><p>
2. Gross Manipulation:</p><p>
Frequently required</p><p>
3. Fine Manipulation:</p><p>
Frequently required</p><p></p><p><b>
Other Physical Consideration:</b></p><p>
(Not, Rarely, Occasionally, or Frequently Required)</p><p>
1. Twisting:</p><p>
Not required</p><p>
2. Bending:</p><p>
Occasionally required</p><p>
3. Crawling:</p><p>
Not required</p><p>
4. Squatting:</p><p>
Occasionally required</p><p>
5. Kneeling:</p><p>
Not required</p><p>
6. Crouching:</p><p>
Occasionally required</p><p>
7. Climbing:</p><p>
Not required</p><p>
8. Balancing:</p><p>
Rarely required</p><p></p><p><b><br>
During the Work Day, Employee is Required to:</b></p><p></p><p>
1. Sit:</p><p>
up to 3 consecutive hours</p><p>
2. Stand:</p><p>
up to 3 consecutive hours</p><p>
3. Walk:</p><p>
up to 1 consecutive hour</p><p></p><p><b>
Cognitive and Sensory Requirement(s):</b></p><p></p><ul><li>
Effectively exchange and receive information and instructions, and respond to inquiries;</li><li>
Communicate with others;</li><li>
Observe students and staff to ensure safety</li></ul><p></p><p><b>
Work Environment: </b><b>Inside: up to 100%</b></p><p><b>
Outside: up to 20%</b></p><p></p><p><b>
Work Surface(s):</b> <b>Office Desk, Office Chair</b></p><p><b>
Carpeted floor, tile floor</b></p><p></p><p><b>
Other Training, Skills and Experience Requirements:</b></p><p>
Ability to work with staff, students, parents, and the community</p><p></p><p><b>
Other Considerations and Requirements:</b></p><p>
The physical demands of an employee in an Administrative Assistant role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.</p><p></p><p>
Applicants will be subjected to a criminal background check as required by state law.</p></div>

Administrative Assistant to the Principals

Connections Education

School SummaryWyoming Connections Academy is a tuition-free, online school for students in grades K-12 throughout Wyoming. Wyoming Connection Academy is authorized under state law as a distance education program of Big Horn County School District #1 and operates under the Wyoming Switchboard Network. Wyoming Connections Academy was founded in 2009 as Jackson Hole Connections Academy, and in 2011 became Wyoming Connections Academy. The school is operated through a contract with Connections Academy, LLC, to provide its educational program.
<br><br>
Connections Academy, a division of Connections Education, is accredited by Cognia, formerly AdvancED, and Wyoming Connections Academy is accredited through Big Horn County School District #1. Position Summary and ResponsibilitiesWorking from the office in Cody, Wyoming, with virtual, remote possibilities, the Part-Time Administrative Assistant will focus a majority of its responsibilities on special project and truancy/attendance, while also supporting with daily administrative tasks of the school such as answering phones and email, receiving visitors, assisting the principal and teachers with administrative tasks, filing, and other duties as assigned. Responsibilities may include but are not limited to: Entering data into the online student information system;Special projects as designated by the School Leader;Supporting school staff with student attendance/truancy;Managing student files and records;Generating reports;Answering the phones;Scheduling appointments;Speaking with Parents and Students;Assisting with various personnel duties;Ordering office supplies;Interacting with vendors;Assisting with State Testing duties;Responsible for requesting, filing, uploading and scanning of special population records with guidance and oversight from the Manager of Special Education;Assisting the Leadership Team and Special Populations Department with a wide variety of daily responsibilities; andAdditional duties as assigned.Requirements Technologically proficient with Microsoft Office tools (emphasis on Excel), Google Suite, and web-based applications is essentialAbility to multitask in a fast paced environmentDetail oriented and ability to effectively handle multiple prioritiesGood interpersonal skills and attention to detailAbility to work effectively both with and without supervisionSelf-starter and independent workerExcellent communication skills, both oral and writtenCustomer focused approachHigh degree of flexibility Must report to the Cody, Wyoming office on a rotation basisMust be able to use a personal electronic device and email address for 2-step authentication

Administrative Assistant - Wyoming Connections Academy

Primrose Schools

<div><div><div><b>Benefits:</b></div>
<ul><li>401(k) matching</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
</ul></div><div><div><b>Additional Perks &amp; Benefits:</b></div>
<ul><li>Competitive pay and benefits.</li>
<li>A joyful and welcoming childcare environment.</li>
<li>An on-site school leadership team invested in your growth.</li>
<li>Engaged, caring franchise owners.</li>
<li>High-quality facilities focused on health and safety.</li>
</ul><div><b><i>We are looking for Fun, Energetic, Detail Oriented Administrative Assistant for our School!</i></b><br>
</div><div><b>Daily Responsibilities:</b></div>
<ul><li>Possess deep love for children and a strong commitment to building positive relationships with families and staff.</li>
<li>Reliable with strong character and values. Will serve as a role model for others in the school.</li>
<li>Excellent time management skills and the ability to prioritize work.</li>
<li>Attention to detail and problem-solving skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational skills with the ability to multi-task.</li>
<li>Ordering and taking inventory of supplies.</li>
<li>Being a point of contact for staff and families.</li>
<li>Preparing documents for staff meetings.</li>
<li>Writing and issuing emails to families and staff.</li>
<li>Maintain and update school website.</li>
<li>Update and maintain office policies and procedures.</li>
<li>Answering and directing phone calls to Leadership team.</li>
<li>Email and call all inquiries to schedule tours.</li>
<li>Scheduling meetings and appointments.</li>
<li>Maintaining all Social Media Sites.</li>
<li>Able to work a flexible schedule.</li>
<li>Excellent references</li>
</ul><div><b>Requirements:</b></div>
<ul><li>One year experience working in a preschool.</li>
<li>Participate in staff and training meetings</li>
<li>Commit to continuing education.</li>
<li>One year school office assistant required.</li>
</ul><div><b>Hourly Range:</b> $20.00 to $24.00, based on level of education and relevant experience.<br>
</div><div><b>Shift Schedule:</b> We offer flexible shifts between the hours of 9:00 a.m. and 6:00 p.m.</div></div></div>

Southeastern University

<div><h2 class="jobSectionHeader"><div><b><i>JOB SUMMARY</i></b></div></h2><div></div><div><div><br>
The Administrative Assistant for the Pathways School of Excellence will perform day-to-day administrative duties for the administrative team of Pathways within the College of Education.</div></div><div></div><p><br>
</p><h2 class="jobSectionHeader"><div><b><i>ORGANIZATIONAL RELATIONSHIPS</i></b></div></h2><div></div><div><div><i><br>
Reports to:</i><b> </b>Assistant Principal and Administrative Coordinator, Pathways</div></div><p>
</p><div><div><i>Supervisory Responsibility:</i><b> </b>N/A</div></div><div><div><i>
Indirect Supervisory Responsibility:</i> N/A</div></div><div></div><div><div><b><i><br>
ESSENTIAL DUTIES -</i></b><b> </b><i>May include, but is not limited to the following:</i></div></div><div></div><div><div><br>
Assist with scheduling, communication, and data oversight.<br>
<br>
Provide support to the Pathways Admin Team with departmental course scheduling.<br>
<br>
Basic secretarial/administrative duties (i.e., copying, answering phone, filing, sending/receiving professional e-mails, correspondence, and letter writing, etc.).<br>
<br>
Reserve rooms across campus for departmental needs.<br>
<br>
Ensure minutes at monthly departmental faculty meetings are recorded accurately and distributed to all members.<br>
<br>
Create, proofread, and edit documents for parent communication.<br>
<br>
Create content for social media.<br>
<br>
Submit requisitions in the system for departmental needs.<br>
<br>
Organize and coordinate college/departmental productions/events/meetings (refreshments, logistics, etc.).<br>
<br>
Maintain and securely archive confidential and important correspondence and other documents.</div></div><div><div><b><i><br>
</i></b></div></div><p></p><div><div><b><i>ADDITIONAL/NON-ESSENTIAL DUTIES</i></b></div></div><div></div><div><div><br>
N/A</div></div><p>
</p><div><div>All remaining duties are considered &quot;nonessential&quot; within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.</div></div><div></div><div><div><br>
 <b><i>LOCATION</i></b></div></div><div></div><div><div><br>
Lakeland Main Campus</div></div><p>
</p><p></p><div><div><b><i>EDUCATION</i></b></div></div><div></div><div><div><b><br>
Required Education:</b></div></div><p>
</p><div><div>High School/GED in Education</div></div><p>
</p><div><div><b>Preferred Education:</b></div></div><p>
</p><div><div>Some college coursework, an associate&rsquo;s degree, or a bachelor&rsquo;s degree.</div></div><p><br>
</p><div><div><b><i>LICENSES/CERTIFICATIONS</i></b></div></div><p>
</p><div><div>N/A</div></div><p><br>
</p><div><div><b><i>EXPERIENCE</i></b></div></div><div></div><div><div><b><br>
Required:</b></div></div><p>
</p><div><div>Two to three years of administrative experience</div></div><p>
</p><div><div><b>Preferred:</b></div></div><p>
</p><div><div>Two to three years of administrative experience, preferably in a school setting</div></div><div></div><div><div><b><i><br>
KNOWLEDGE, SKILLS, AND ABILITIES</i></b></div></div><p>
</p><div><div><b>Required:</b></div></div><p>
</p><div><div>Excellent office productivity skills, including the Microsoft Office, Google Suite applications, and Canva<br>
<br>
Strong written and oral communication skills.<br>
<br>
Attention to detail.<br>
<br>
Ability to prioritize tasks and meet deadlines.<br>
<br>
Works well as a member of a group and adapts to various situations and personalities.<br>
<br>
Outstanding Christian character.<br>
<br>
Maintain confidentiality in all aspects of student and institutional information.<br>
<br>
Maintain a professional presence and help faculty and students as needed.</div><br>
</div><p></p><h2 class="jobSectionHeader"><div><b><i>WORK ENVIRONMENT</i></b></div></h2><p>
</p><div><div>All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment.</div></div><p>
</p><ul><li><div>This position is considered non-essential for the purposes of Emergency Response.</div></li></ul><p>
</p><h2 class="jobSectionHeader"><div><b>Physical Requirements:</b></div></h2><div></div><p><br>
</p><ul><li><div>Office Environment: Ability to work primarily in an office setting, which involves sitting for extended periods.</div></li><li><div>
Computer Use: Proficiency in using computers for various tasks, which requires hand-eye coordination and manual dexterity for typing and handling office equipment.</div></li><li><div>
Communication: Strong verbal communication skills for meetings, presentations, and interactions with staff, students, and parents.</div></li><li><div>
Mobility: Capability to move around the office and campus as needed for meetings and events.</div></li><li><div>
Lifting: Occasionally lift and carry items such as files, documents, or small office equipment weighing up to 20 pounds.</div></li><li><div>
Visual Requirements: Ability to read and interpret data on computer screens and printed documents.</div></li><li><div>
Hearing and Speaking: Adequate hearing to participate in conversations and phone calls, and clear speaking ability for effective communication.</div></li></ul><p>
</p><h2 class="jobSectionHeader"><div><b>Travel:</b></div></h2><p>
</p><div><div>No</div></div><p><br>
</p><h2 class="jobSectionHeader"><div><b>Schedule:</b></div></h2><p>
</p><div><div>Monday - Friday 7:30 - 4:00 pm</div></div><p><br>
</p><h2 class="jobSectionHeader"><div><b><i>TRAINING</i></b></div></h2><p>
</p><div><div>All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:</div></div><p>
</p><div><div>One month</div></div><p><br>
</p><h2 class="jobSectionHeader"><div><b><i>SAFETY</i></b></div></h2><div></div><ul><li><div><br>
SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.</div></li><li><div>
Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.</div></li><li><div>
Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.</div></li><li><div>
Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.</div></li></ul><p><br>
</p><h2 class="jobSectionHeader"><div><b><i>SCREENING</i></b></div></h2><p>
</p><div><div>All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University&rsquo;s insurance carrier in order to meet the requirements of the position.</div></div><div><div><br>
In accordance with House Bill 531 (2025), SEU Pathways uses the Care Provider Background Screening Clearinghouse Education and Awareness website for a Level 2 background screening prior to employment: https://info.flclearinghouse.com.</div></div><p><br>
</p><h2 class="jobSectionHeader"><div><b><i>DISCLAIMER</i></b></div></h2><p>
</p><div><div><i>SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.</i></div></div><p>
</p><div><div>The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.</div></div><div></div><div><div><b><i><br>
SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.</i></b></div></div><div></div><h2 class="jobSectionHeader"><div><b><i><br>
Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment.</i></b> <b><i>All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the </i></b><b><i>Employee Handbook</i></b><b><i> and in the </i></b><b><i>SEU Mission, Vision, Statement of Faith and Community Covenant</i></b><b><i>.</i></b></div></h2></div><p></p>

Administrative Asstistant - Pathways School of Excellence

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