school administrative assistant

RSU 26

Orono Middle School is seeking a full-time Administrative Assistant to serve as the central point of contact for the school community. This role is the face of the school and the first person students, families, staff, and visitors encounter&mdash;setting the tone for a welcoming, professional, and responsive environment.The Administrative Assistant is responsible for managing the daily operations of the main office, ensuring smooth and efficient systems that support students and staff. This includes monitoring and maintaining student data, overseeing school-level fiscal processes, and coordinating communication across the school community. The role requires a high level of professionalism, discretion, and the ability to remain composed and solution-oriented in a fast-paced setting.Key Qualifications:<ul><li>Strong organizational and time-management skills</li><li>Excellent verbal and written communication skills</li><li>A warm, professional, and approachable demeanor</li><li>Demonstrated problem-solving ability and sound judgment</li><li>Ability to multitask and prioritize in a busy office environment</li><li>Proficiency with computer systems and office technology</li></ul>The successful candidate will build positive relationships with middle school students, families, district staff, and colleagues, serving as a reliable and welcoming presence in the school office.This is a year-round position with benefits.Applications will be accepted until a suitable candidate is found. Please submit letters of interest, resume, application, certification, and three current letters of reference to:Raechelle CyrOffice of the Superintendent10 Goodridge Dr.Orono, ME 04473rcyr@rsu26.orgRSU No. 26 is an Equal Opportunity EmployerJob Type: Full-timePay: $19.00 - $24.50 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Middle School Administrative Assistant

International School of Music

International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction.The successful candidate will provide superior customer service to our base of regular music students and will take an active role in increasing its reach within the Washington DC metropolitan area. We are particularly interested in a candidate with management potential who will work to create growth with an expectation of long-term commitment and future rewards.Primary Responsibilities:<ul><li>Coordinate and maintain instructors' schedule and lessons, including student-teacher matchups, scheduling, and registrations.</li><li>Oversee our database to include reporting, attendance, and student records</li><li>Organize and host semi-annual recitals and other community performances.</li><li>Perform accurate data-entry into web-based database</li><li>Handle client walk-in inquiries, phone calls, emails</li></ul>Qualifications:<ul><li>Excellent people skills, positive attitude &amp; strong work ethic</li><li>Detailed oriented under pressure and tight deadlines</li><li>Strong organizational skills, and a commitment to follow through with tasks</li><li>Punctuality, ability to multitask well &amp; ability to handle fast paced work environment</li><li>Willingness to work as a team player</li><li>A continuous desire for personal improvement</li><li>Solid computer skills, including typing, email, use of database systems, web navigation, and MS Office</li><li>A minimum of a Bachelor's degree.</li></ul>Full time position: Wed/Thu 12pm--9pm, Fri 12pm--8pm, Sat 9am--4pm, Sun 10am--6pmCompensation: Commensurate with the experience ($45,0000).Benefits: 13 PTO days plus 6 holidays, health, vision, and dental insurance benefits, and 401kTo apply, please email your resume to info@ismw.org or apply online at https://ismw.org/job-application/Pay: From $45,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Music School Administrative Assistant

Gordon Parks Elementary School

Job Title: Administrative Assistant Reports To: CEO, CDO, and PrincipalLocation: Gordon Parks Elementary School | Kansas City, MOClassification: Part-timeThe Administrative Assistant provides essential administrative support to the Chief Executive Officer, Chief Development Officer, and Principal. This role requires a high level of organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate will have strong communication skills, be proactive, and demonstrate the ability to manage multiple tasks simultaneously while maintaining confidentiality. Key responsibilities include supporting the leadership team, administrative duties including data management, minor book keeping, maintaining donor databases, tracking gifts, mass mailings, vendor communications and staff organization and events.The Administrative Assistant must possess proficiency with technology tools such as Google Workspace, Outlook, Excel, PowerPoint, and social media platforms. A background in administrative support, project management, and basic accounting is preferred. Candidates should have at least 3 years of relevant experience.A bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred, although equivalent experience will be considered. Benefits include health, dental, and vision insurance, paid time off, and the opportunity to contribute to the mission of Gordon Parks Elementary School.Core Responsibilities<ul><li>Manage calendars, communication, and travel logistics for the CEO and CDO.</li><li>Coordinate and prepare materials for Board meetings and leadership events.</li><li>Serve as a liaison to board members and key external partners.</li><li>Draft and proofread communications, presentations, and internal documents.</li><li>Process accounts payable/receivable, check requests, credit card reconciliation, review bank statements while maintaining confidentiality of school financial records</li><li>Maintain donor databases and track gifts and communications.</li><li>Prepare donor correspondence, reports, and recognition materials.</li><li>Support event planning, direct mailings, and campaign logistics.</li></ul>Qualifications<ul><li>3+ years of experience in administrative support, project coordination, or development.</li><li>Strong organizational skills with the ability to manage multiple tasks independently.</li><li>Excellent written and verbal communication and interpersonal skills.</li><li>Proficiency with Google Workspace, Excel, Constant Contact, and social media platforms, with the ability to quickly learn and adapt to new software tools and technologies.</li><li>Basic accounting principles.</li><li>Bachelor&rsquo;s degree in Business, Communications, or related field preferred (or equivalent experience).</li><li>Valid driver&rsquo;s license and reliable transportation required.</li></ul>Physical Requirements<ul><li>Prolonged periods of sitting and computer use; ability to lift up to 30 lbs.</li><li>Occasional travel within the Kansas City metro area.</li></ul>Benefits<ul><li>Health, Dental, and Vision Insurance</li><li>Paid Time Off</li><li>Pension</li><li>School Calendar Schedule with reduced summer schedule</li></ul>Pay: $25,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Convent of the Sacred Heart

Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
 
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
 
College Counseling Administrative Assistant
 Full-Time
 Beginning August 19, 2026
 
Position: College Counseling Administrative Assistant
 Reports to: Director of College Counseling
 FLSA: Non-Exempt, full-time
 Salary Range: $67,000-$72,000 annually, commensurate with education and experience
 Work Schedule: Monday - Friday: 7:45 am - 4:00 pm
 Vacation: 8 weeks total vacation - 6 weeks summer; 2 weeks during the academic year
 
The College Counseling Administrative Assistant will join a collaborative office in a fast-paced and supportive environment that consists of a full-time Director, a full-time Associate Director, and a full-time Administrative Assistant. The student population for grades 9-12 is approximately 250 girls, 100% of whom are college-bound. The College Counseling Office liaises with all constituents in the school as well as many professionals outside of the school, and the Administrative Assistant not only supports the office in all aspects of the work but also may be the school’s first point of contact with students, families, and other academic institutions.
 
Responsibilities
 
<ul>
<li>Schedule meetings for students and families with college counselors</li>
<li>Coordinate visits with college representatives coming to Convent of the Sacred Heart and serve as the point of contact</li>
<li>Process and submit all school application materials</li>
<li>Work with students in college counseling classes and give direct instruction about aspects of the college application process</li>
<li>Conduct mock interviews with students</li>
<li>Coordinate PSAT and AP testing administration</li>
<li>Plan College Counseling Office programs, which includes reserving space, preparing materials, and ordering supplies</li>
<li>Maintain office and student records in SCOIR and College Kickstart</li>
<li>Update office materials on an annual basis</li>
<li>Help prepare annual report to the Board of Trustees</li>
<li>Other duties as assigned by the Director of College Counseling and Head of the Upper School</li>
</ul>
Requirements
 
<ul>
<li>Bachelor’s degree</li>
<li>Superb interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills</li>
<li>Must be highly organized, efficient, and detail-oriented</li>
<li>Proficiency with Microsoft Office and Google Suite required; familiarity with SCOIR and College Kickstart strongly preferred</li>
<li>Technologically savvy and comfortable</li>
<li>Fluency in English</li>
<li>Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education</li>
<li>Willingness to acquire new skills</li>
</ul>
To be considered for the College Counseling Administrative Assistant position, please submit a cover letter, resume, and list of three references (references will not be contacted without the candidate’s permission).
 
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as “Protected Classifications”).
 
In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law.
 
This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

College Counseling Administrative Assistant

Withum Wealth Company

We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to provide remote administrative support to executives, managers, or teams. The Virtual Administrative Assistant will handle a variety of administrative tasks including scheduling, email management, data entry, document preparation, and customer communication while ensuring efficient day-to-day operations.<h3>Key Responsibilities</h3><ul><li>Manage and organize email inboxes, calendars, and appointments</li><li>Schedule meetings, conference calls, and virtual events</li><li>Prepare reports, spreadsheets, and presentations</li><li>Perform data entry and maintain accurate digital records</li><li>Handle customer inquiries via email, phone, or chat</li><li>Coordinate travel arrangements and expense reports</li><li>Assist with document preparation, editing, and filing</li><li>Maintain confidentiality of company information</li><li>Support team members with administrative tasks as needed</li></ul><h3>Required Skills &amp; Qualifications</h3><ul><li>High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)</li><li>Proven experience as an administrative assistant, virtual assistant, or similar role</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time management abilities</li><li>Ability to multitask and prioritize tasks effectively</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Familiarity with video conferencing tools (Zoom, Microsoft Teams, Google Meet)</li><li>Reliable internet connection and home office setup</li></ul><h3>Preferred Qualifications</h3><ul><li>Experience with project management or CRM tools</li><li>Basic bookkeeping or accounting knowledge</li><li>Experience working in a remote environmen</li></ul>

Customer Service Representative

Ottawa Area ISD

<div>Administrative Assistant - Georgetown 
Job Identification:<ul><li>
Job Title: Administrative Assistant</li><li>
Department / School / Program: Young Adult Services</li><li>
Reports To: Director of Young Adult Services</li><li>
Employment Type: Full-time, 235 days per year</li><li>
FLSA Status: Non-exempt</li></ul> 
Position Summary:
The Administrative Assistant for the Young Adult Services (YAS) Program provides secretarial and clerical support to YAS administration and staff, serving as the welcoming face of the program for students, families, and visitors. This role requires a detail-oriented professional who is passionate about supporting adult learners with special needs and committed to the mission of the Ottawa Area Intermediate School District.
Essential Job Functions:<ul><li>
Serves as the first point of contact for the YAS building, welcoming visitors and directing them to the appropriate staff member.</li><li>
Provides administrative support to the Director and Coordinator, including calendar management, meeting times, and events.</li><li>
Manages student records and data for the Georgetown location, both physical and digital.</li><li>
Organizes and manages transportation requests across all YAS buildings, as well as coordinating with Dean Transportation</li><li>
Monitors incoming communications from email, phone, and written correspondence, using discretion to distribute materials if necessary.</li><li>
Completes District and state required reports, maintaining FERPA confidentiality requirements.</li><li>
Orders and maintains office supplies within the approved budget.</li><li>
Other duties as assigned.</li></ul> 
Education &amp; Experience:<ul><li>
High school diploma or equivalent required; Associate&rsquo;s degree or higher preferred.</li><li>
Two or more years in an administrative or clerical position required.</li><li>
Experience in a school setting is preferred.</li></ul> 
Required Skills &amp; Abilities:<ul><li>
Strong written and verbal communication skills.</li><li>
Ability to collaborate effectively in a team environment.</li><li>
Strong organizational and time management skills.</li><li>
Ability to manage multiple tasks while maintaining accuracy.</li><li>
Customer service orientation.</li></ul> 
Physical &amp; Environmental Requirements:<ul><li>
Ability to lift or move up to 25 pounds with or without mechanical assistance.</li><li>
Prolonged periods of sitting or standing working at a computer or performing clerical duties.</li><li>
Ability to move between building areas or locations.</li><li>
Work is performed in a school-based office environment with moderate noise levels typical of a busy building setting.</li></ul> 
Compensation &amp; Employment Details:<ul><li>
Pay: Range of $25.50-$30.00 commensurate with experience.</li><li>
Schedule: Full-time, Full School Year Calendar, 235 days per year. This position is considered to be a 0.9 Full-time equivalent position.</li><li>
Benefits: Full benefits package, including health, dental, vision, disability, and life insurance. MPSERS provided retirement plan.</li></ul> 
Notices: 
Job Description Changes: Job descriptions may be subject to change based on the OAISD&rsquo;s needs. This is meant to describe a basic overview of qualifications, role, and duties. It is not an exhaustive or fully comprehensive list, as other duties may be assigned.
Consistent with the Americans with Disabilities Act (ADA), it is the policy of the Ottawa Area Intermediate School District (OAISD) to provide reasonable accommodation when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for the OAISD. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. If reasonable accommodation is needed, please contact the Human Resources department.
The Ottawa Area Intermediate School District (OAISD) does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, marital or family status, military status, genetic information, or any other legally protected category (collectively &ldquo;Protected Classes&rdquo;), in its programs and activities, including employment. Civil Rights Coordinators are located at OAISD, 13663 Port Sheldon St., Holland, MI 49424, to handle inquiries regarding the nondiscrimination policies and grievance procedures. Telephone (616) 738-8940 Ext: 4091.</div>

Admin Assistant - Georgetown

Commonpoint Queens

<div>The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part-Time Administrative Assistant will report to the SYEP Program Coordinators.
RESPONSIBILITIES
The Administrative Assistant will:
<ul><li>Organize and maintain documentation and digital files/records, including confidential materials.</li>
<li>Review participant documents via the SYEP YEPS portal and track status on Google Sheets.</li>
<li>Draft routine correspondence, emails, memos, and reports as needed.</li>
<li>Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.</li>
<li>Communicate with student applicants, participants, office staff, and visitors.</li>
<li>Troubleshoot issues in the YEPS Worksite Portal.</li>
<li>Respond to questions and requests for information.</li>
<li>Perform other clerical or relevant tasks as assigned by the supervisor.</li>
</ul>
QUALIFICATIONS:
<ul><li>High school diploma (or equivalent).</li>
<li>Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Proficiency in Microsoft Office, Google Workspace, and general internet use.</li>
<li>Excellent time management and ability to prioritize tasks in a fast-paced environment.</li>
<li>Strong verbal and written communication skills.</li>
</ul>
ADDITIONAL PREFERRED QUALIFICATIONS:
<ul><li>1&ndash;2 years of experience in an office setting.</li>
<li>Experience managing data and generating reports.</li>
<li>Familiarity with office operations, including equipment maintenance and vendor management.</li>
<li>Proven ability to remain composed under stress and respond constructively to feedback.</li>
<li>Ability to analyze and synthesize information from various sources.</li>
<li>Demonstrated cultural competency and experience working with diverse populations.</li>
</ul>
JOB DETAILS
<ul><li>Schedule: Seasonal, Part Time, 19 Hours Per Week</li>
<li>Salary: $17.5 /hour</li>
<li>Expected Start Date: ASAP</li>
<li>Modality: In-person/Hybrid/Remote All Possible</li>
</ul>
WHY JOIN US?
This is an excellent opportunity to work in a dynamic environment supporting ambitious students and contributing to impactful programs. If you are organized, motivated, and excited to help others succeed, we encourage you to apply!
To Apply: Please submit a cover letter and r&eacute;sum&eacute;, as a Word or PDF document only, to afier@commonpoint.org. Please indicate &ldquo;Administrative Assistant&rdquo; in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted.
<div>Commonpoint reserves the right to revise or change job duties and responsibilities as the need arises. Commonpoint is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.</div></div>

Assistant, Administration for Summer Youth Employment Program

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