school administrative assistant

BakerRipley

<div>
 
 Job Overview
 
 
 
 BakerRipley Community Schools is seeking a talented individual to join our team and make a positive impact in the lives of our students and the community. In this role, you will have the chance to use your skills and experience to provide excellent customer service and support to the campus administration, teachers, students, and families. The administrative assistant communicates regularly with families and the community and is often one of the first faces a visitor sees when they arrive at our campus.
 
 
 
 Administrative Assistant Responsibilities &amp; Duties
 
 
 
 <ul>
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 Work with designated staff across all campuses and locations to assure appropriate linkages between central services, program development and program administrative functions.
 </li>
 <li>
 Prepare financial statements, reports, memos, invoices, letters and other documents.
 </li>
 <li>
 Provide support for division meetings, special events, or programs including but not limited to scheduling, set-up and breakdown, purchasing supplies and materials, and registration.
 </li>
 <li>
 Provide administrative support to campus leadership as needed such as travel arrangements i.e.
 </li>
 <li>
 Develop written responses to external stakeholders, internal and external monitors, and other appropriate agency staff.
 </li>
 <li>
 Make and track daily phones calls to families regarding student daily attendance.
 </li>
 <li>
 Perform special projects for the campus administration as needed.
 </li>
 <li>
 Answer phone and route calls to the correct person or take messages.
 </li>
 <li>
 Order, organize, and track office supplies and equipment.
 </li>
 <li>
 Accurately record meetings minutes and action items.
 </li>
 <li>
 Perform administrative and clerical duties.
 </li>
 <li>
 Performs other duties as assigned.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Administrative Assistant Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 High school diploma
 </li>
 <li>
 Experience in school front office management
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong interpersonal skills and ability to build positive relationships with students, families, and colleagues
 </li>
 <li>
 Dedication to strong customer service with all stakeholders.
 </li>
 </ul>
</div>

Administrative Assistant (26-27 School Year) (1629)

King's Gate Christian School

Position Title: ReceptionistAre you called to support a mission that empowers children for purpose? Do you know that every child was created as a masterpiece by a mighty GOD? Do you want to support a mission to empower children for their purpose? King's Gate may be the place for you! We are growing and building a learning community. Be part of something that points students and families towards the glory and kindness of your GOD.The Mission of King's Gate is to take the love of Jesus Christ to the community by partnering with families to equip the whole student for their individual calling through a rich, experiential education.TO BE CONSIDERED FOR A KING&rsquo;S GATE POSITION, PLEASE SUBMIT:<ul><li>Resume detailing employment history (with dates), and at least three references.</li><li>One-page describing your Christian journey, current relationship with GOD and why you are pursuing a ministry position as a leader I n Christian education.</li></ul>Other Positions Available: We have several full-time positions including an Assistant Teacher (elementary), an Assistant Teacher (Pre-K), and a Middle School Math Teacher. We also need a part-time CDC teacher.KING&rsquo;S GATE CHRISTIAN SCHOOL JOB DESCRIPTIONThe Upper School Administrative/Registrar Assistant (ARA) serves as the assistant to the Upper School Principal supporting all Upper School administrative operations. The ARA is always welcoming, personable, helpful, and able to represent the School in a professional and friendly manner.Summary of Responsibilities:<ul><li>Assists the Upper School Principal through the performance of clerical and administrative processes.</li><li>Serves as a liaison between staff, parents, and Principal when needed.</li><li>Updates and maintains student records and files.</li><li>Reviews admission records provide overview of student needs, graduation requirements, and scheduling concerns.</li><li>Works with school Office Manager to ensure consistency of policies and handling of student//family information.</li><li>Maintains office and information security following safety and privacy procedures</li><li>Updates calendars and schedule meetings when appropriate.</li></ul>Overall<ul><li>Supports the enrollment of students through knowledgeable presentation of school and helping to obtain necessary paperwork.</li><li>Maintains excellent communication with parents of children enrolled, providing opportunities for concerns to be shared and overseeing solutions.</li><li>Assists in overseeing the maintenance of a clean, safe environment for program operation.</li><li>Is knowledgeable of King&rsquo;s Gate policies and procedures and assists with day-to-day operations.</li></ul>Qualifications:<ul><li>Proven relevant work experience</li><li>Proficiency in Microsoft Office Suite</li><li>Hands-on experience with office equipment (tech savvy)</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Ability to be resourceful and proactive when issues arise</li><li>Excellent organizational skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Positive attitude</li><li>The individual must be a Christian, believe the Bible is the inspired infallible Word of God and agree to the ASCI Statement of Faith.</li></ul>Benefits:-Work alongside a godly, gifted faculty!-Tuition discount for one dependent child-Health insurance and matching retirement benefitThere are 25 scheduled Holiday and School Calendar days off:-Labor Day (First Monday in September)-Fall Break &ndash; based on school calendar-Thanksgiving Week (Week in November)-Christmas Eve through New Year&rsquo;s Day &ndash; (Two weeks)-Spring Break &ndash; (One week based on school calendar)-Good Friday (Friday before Easter)-Easter Monday (Unless exchanged for a snow day)-Summer Time Off &ndash; From Memorial Day through mid-AugustJob Types: Full-time, Part-timeBenefits:<ul><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you proficient using Microsoft Office Suite products (Word, Excel)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Commute:<ul><li>Yukon, OK 73099 (Required)</li></ul>Ability to Relocate:<ul><li>Yukon, OK 73099: Relocate before starting work (Required)</li></ul>Work Location: In person

Administrative/Registrar Assistant

DISK - Deutsche Internationale Schule in Kairo

<div>
 
 Position Summary:
 
 
 The Admin Assistant provides high-level administrative, organizational, and communication support to the school principals. This role requires exceptional professionalism, discretion, and the ability to manage sensitive information.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the Principals&rsquo; calendar, schedule meetings, and coordinate appointments.
 
 
 &bull; Prepare agendas, presentations, reports, and briefing documents.
 
 
 &bull; Handle confidential and sensitive information with the highest level of discretion.
 
 
 &bull; Draft, translate, and review correspondence in German and English.
 
 
 
 Communication &amp; Coordination
 
 
 
 &bull; Attend meetings as required, take accurate minutes, and follow up on action items.
 
 
 &bull; Support coordination with the Board, educational authorities, and partner organizations.
 
 
 
 Operational &amp; Organizational Support
 
 
 
 &bull; Track deadlines, commitments, and strategic initiatives led by the principals.
 
 
 &bull; Support planning and execution of school events, official visits, and high-level meetings.
 
 
 &bull; Assist in preparing documentation for inspections, audits, or official submissions.
 
 
 &bull; Maintain organized filing systems (digital and physical).
 
 
 
 
 
 
 
 Required Qualifications:
 
 
 
 &bull; Bachelor&rsquo;s degree in Business Administration, Education, Languages, or a related field.
 
 
 &bull; Fluent German (spoken and written) &ndash; mandatory
 
 
 &bull; Fluent English (spoken and written).
 
 
 &bull; Minimum 3&ndash;5 years of experience in an executive assistant, administrative, or similar role.
 
 
 &bull; Experience in a school or educational institution is a strong advantage.
 
 
 
</div>

Administrative Assistant

Orton Academy

<div>Job Title: Administrative Assistant / Receptionist
Location: Orton Academy
Position Summary:
We are seeking a highly organized and personable Administrative Assistant / Receptionist to join our school community. This position serves as the first point of contact for students, staff, and visitors, and provides comprehensive administrative support to school administrators and teaching staff. The ideal candidate will possess strong communication skills, a background or interest in health services, and the ability to manage multiple responsibilities in a dynamic school environment.
Key Responsibilities:
Front Office ReceptionCommunication:<ul><li>
Greet and assist visitors, parents, and students in a professional and welcoming manner. Answer and direct phone calls and emails; relay messages efficiently to staff.</li><li>
Provide timely and clear communication of school information, including daily announcements, absences, and truancy.</li><li>
Triache student services</li><li>
Maintain tardy and absentee records<ul><li>
Fulfill and store Records Requests
</li></ul></li><li>Coordinate the daily menu and lunch count with the lunch team</li></ul>
Student Services:<ul><li>
Assist with maintaining student information systems</li><li>
Assist with maintaining student records, including enrollment, attendance, and performance records.</li><li>
Create the annual yearbook</li></ul>
Health Services Support:<ul><li>
Assist with basic health-related duties such as maintaining student health records, medication tracking, and coordinating with the school nurse.</li><li>
Dispensing medications as needed</li><li>
Respond to minor student health concerns and notify appropriate personnel.</li></ul>
Committee Involvement:<ul><li>
Actively support school committees and initiatives by coordinating meetings, preparing agendas, and taking minutes.</li><li>
Assist with communication and follow-up tasks for committee-related activities.</li></ul>
School AnnouncementsScheduling:<ul><li>
Create and distribute daily/weekly school announcements.</li><li>
Manage the school calendar, including appointments, events, and school tours.</li><li>
Coordinate and assist in planning school events.</li></ul>
Administrative Support:<ul><li>
Provide general administrative support to teachers and school administrators.</li><li>
Assist with data entry, document preparation, filing, copying, and other clerical tasks.</li><li>
Maintain confidentiality of sensitive information.</li></ul>
Other Duties:<ul><li>
Perform other duties as assigned in support of the finance function or organizational priorities.</li></ul>
Qualifications:<ul><li>
High school diploma or equivalent required; post-secondary education or training in office administration preferred.</li><li>
Prior experience in a school or educational setting is a plus.</li><li>
Prior experience dispensing and recording medical logs</li><li>
Strong verbal and written communication skills.</li><li>
Proficiency with office software (Microsoft Office, Google Workspace, etc.).</li><li>
Ability to multitask and manage priorities in a fast-paced environment.</li><li>
Friendly, approachable demeanor with a professional attitude.</li></ul> 
Physical Requirements:<ul><li>
Prolonged periods of sitting at a desk and working on a computer.</li><li>
Must be able to lift up to 15 pounds at times.</li></ul>
Salary, Benefits, and Terms<ul><li>
$19.00 - $20.00 per hour / Non-exempt</li><li>
Medical, and Dental benefits</li><li>
5 days per week, Monday - Friday, 8:00 am - 4:00 pm (Academic year)</li><li>
Work year and hours shall be those established by Orton Academy.</li><li>
Performance evaluations will be conducted in accordance with school policy</li></ul>
Equal Employment Opportunity
Orton Academy seeks to comply with applicable laws prohibiting discrimination in employment based on race, religion, creed, color, national origin, sex, age, sexual orientation, or disability.
The Board of Directors at Orton Academy has contracted with Minga Education Group (MEG) to provide employment services for all staff who work at Orton Academy. Through this partnership, MEG provides OA with employment services, a human resources personnel system, benefits, payroll services, and access to a 401(k) plan. For naming purposes, Minga Education Group is the employer.</div>

Administrative Assistant/Receptionist

Southeastern Preparatory Academy ( SEPA)

Southeastern Preparatory Academy (SEPA) Position: Administrative Assistant (Student Services &amp; Enrollment)Southeastern Preparatory Academy is seeking a highly organized and detail-oriented Administrative Assistant to support student services, enrollment, and daily school operations. The ideal candidate will have prior experience working in a school setting and be familiar with Step Up for Students scholarship processes and the FACTS Student Information System.Key Responsibilities<ul><li>Manage student records, enrollment, and re-enrollment processes</li><li>Process and monitor Step Up for Students scholarships and compliance requirements</li><li>Maintain and update student data in FACTS SIS/Family Portal</li><li>Assist with attendance tracking and reporting</li><li>Support communication with parents regarding accounts, documents, and school procedures</li><li>Coordinate documentation for admissions, withdrawals, and transfers</li><li>Provide front office support and ensure a welcoming environment for families and visitors</li><li>Assist administration with reports, and compliance documentation</li></ul>Qualifications<ul><li>Prior experience in a school or educational setting preferred</li><li>Strong working knowledge of Step Up for Students scholarship platform</li><li>Experience using FACTS SIS/Family Portal</li><li>Excellent organizational and multitasking skills</li><li>Strong written and verbal communication skills</li><li>Ability to handle confidential information with professionalism</li><li>Proficiency in Microsoft Office and Google Workspace</li></ul>Preferred Qualifications<ul><li>Bilingual (English/Spanish)</li><li>Experience working with international student documentation (a plus)</li><li>Knowledge of enrollment and admissions processes</li></ul>Work Schedule<ul><li>Full-time, Monday&ndash;Friday</li><li>Part time( 20 hours)</li><li>Hours aligned with school operations</li></ul>Why Join SEPA<ul><li>Supportive and collaborative school environment</li><li>Opportunity to make a direct impact on student success</li><li>Dynamic academic and athletic community</li></ul>How to ApplyInterested candidates should submit:<ul><li>Resume</li><li>Cover Letter</li><li>References</li></ul>Pay: $20.00 - $23.00 per hourWork Location: In person

First Baptist Academy

<div><div><div>Administrative Assistant &ndash; Head of School Office 
</div><div>Full-time, 210 Days 
</div><div>Reports to: Head of School 
</div>
<div> 
Position Summary 
</div><div>The Administrative Assistant serves as a welcoming first point of contact for students, families, and visitors to campus while providing essential administrative support to the Head and Assistant Head of School and front office team. This position plays a critical role in creating a warm, organized, and efficient school environment by managing front office operations, coordinating student sign-in and sign-out procedures, and maintaining the all-school academic calendar. The Administrative Assistant works collaboratively across divisions to ensure that daily office functions run smoothly and that every person who enters the campus feels welcomed and well-served. This role requires exceptional interpersonal skills, strong attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a genuine commitment to serving the school community. 
</div>
<div> 
Key Responsibilities 
</div>
<div> 
Spiritual Leadership and Culture 
</div><ul><li>Model a growing personal relationship with Jesus Christ and demonstrate Christian character in all interactions.</li>
<li>Maintain a service-oriented, hospitable approach that reflects the mission and values of the school.</li>
<li>Maintain confidentiality and discretion with sensitive student and school information.</li>
<li>Foster positive relationships with students, families, faculty, and staff through encouragement and excellent service.</li>
</ul>
<div> 
Visitor and Campus Reception 
</div><ul><li>Serve as the primary point of contact for all visitors, guests, vendors, and prospective families arriving on campus.</li>
<li>Greet visitors with warmth and professionalism, verify identification, issue visitor badges, and direct guests appropriately.</li>
<li>Maintain a clean, organized, and welcoming front office environment.</li>
<li>Manage incoming calls, emails, and front desk inquiries, routing communications to the appropriate staff.</li>
</ul>
<div> 
Student Sign-In and Sign-Out 
</div><ul><li>Assist the Receptionist in managing and monitoring the daily sign-in and sign-out process for all students PreK&ndash;12 in accordance with school safety and security protocols.</li>
<li>Verify authorization for student release and maintain accurate records of late arrivals and early departures.</li>
<li>Communicate with division offices and teachers regarding student arrivals, departures, and absences.</li>
<li>Ensure compliance with custody agreements, emergency contact requirements, and other student-specific documentation.</li>
</ul>
<div> 
All-School Calendar Coordination 
</div><ul><li>Develop and maintain the comprehensive all-school academic calendar in collaboration with the Head of School, Assistant Head of School, and division principals.</li>
<li>Coordinate calendar input from all divisions to ensure integration and prevent scheduling conflicts.</li>
<li>Maintain the master calendar with key academic dates, testing schedules, and milestone events.</li>
<li>Communicate calendar updates to faculty, staff, and families in a timely and organized manner.</li>
</ul>
<div> 
Administrative Support &ndash; Head of School and Assistant Head of School 
</div><ul><li>Provide direct administrative support to the Head of School and Assistant Head of School, including calendar management, meeting scheduling, correspondence, and travel coordination.</li>
<li>Prepare documents, reports, and presentations as needed.</li>
<li>Assist with board-related logistics and communications as directed.</li>
<li>Process expense reports, credit card statements, purchase orders, and other administrative documents on behalf of the Head and Assistant Head of School.</li>
<li>Maintain refreshment ordering for the conference room and Head of School office.</li>
</ul>
<div> 
Front Office Operations 
</div><ul><li>Support the front office team in day-to-day operations including supply management, mail handling, and office equipment maintenance.</li>
<li>Assist with event logistics, school communications, and other projects as directed by school leadership.</li>
<li>Serve as a resource and support for families navigating school processes and procedures.</li>
</ul><div>Substitute Teacher Coordination and Internal Coverage</div>
<ul><li>Assist the Assistant Head of School in coordinating daily substitute needs across all divisions in collaboration with division assistants.</li>
<li>Coordinate internal coverage when substitutes are unavailable, working with division administrators to arrange teacher coverage.</li>
<li>Build and maintain relationships with reliable substitute teachers to ensure quality</li>
<li>Maintain emergency substitute plans and contact lists for last-minute absences.</li>
</ul>
<div> 
Alumni Relations and Events 
</div><ul><li>Maintain and update the alumni database, ensuring accurate and current contact information for graduates across all class years.</li>
<li>Coordinate alumni events and reunions, including logistics, venue arrangements, invitations, and follow-up communications.</li>
<li>Develop and distribute alumni newsletters and communications to keep graduates connected and informed about school news and events.</li>
<li>Serve as a primary point of contact for alumni inquiries and requests, responding in a timely and welcoming manner.</li>
<li>Collaborate with school leadership to support alumni engagement initiatives and build a strong alumni community.</li>
<li>Track alumni event attendance, RSVPs, and engagement metrics to inform future programming.</li>
<li>Coordinate with development staff to support alumni giving and stewardship efforts as needed.</li>
</ul>
<div> 
Qualifications 
</div><div>Required: 
</div><ul><li>A growing personal relationship with Jesus Christ and ability to articulate and model a Biblical worldview</li>
<li>Agreement with the school's statement of faith</li>
<li>Associate's or Bachelor's degree preferred; equivalent experience in school or office administration considered</li>
<li>Minimum of 3-5 years experience in office management, educational administration, or related field</li>
<li>Exceptional organizational skills and attention to detail</li>
<li>Strong written and verbal communication abilities</li>
<li>Proficiency with Microsoft Office Suite, Google Workspace, and database management</li>
<li>Ability to manage multiple priorities and deadlines simultaneously</li>
<li>Professional demeanor and excellent customer service skills</li>
</ul>
<div> 
Preferred: 
</div><ul><li>Experience in a school setting, particularly secondary education</li>
<li>Familiarity with student information systems ( FACTS)</li>
<li>Experience with budget management and financial tracking</li>
<li>Background in event planning and coordination</li>
</ul>
<div> 
Essential Characteristics: 
</div><ul><li>Warm, welcoming presence with genuine care for students and families</li>
<li>High level of integrity and ability to maintain confidentiality</li>
<li>Proactive problem-solver with strong initiative</li>
<li>Flexibility and adaptability in a fast-paced environment</li>
<li>Team player with collaborative approach to supporting school mission</li>
<li>Patient and calm under pressure</li>
<li>Detail-oriented with commitment to accuracy and excellence</li>
<li>Positive attitude and willingness to serve others</li>
<li>Strong interpersonal skills and ability to build relationships across diverse groups</li>
<li>Commitment to continuous improvement and learning</li>
</ul>
<div></div><div>Compensation and Terms 
</div><div>This is a full-time, 10-month position plus 10 days in the summer, with salary and benefits commensurate with experience.</div></div></div>

Administrative Assistant – Head of School Office

New Life 4Christ Academy

Overview Join our dynamic educational team as a School Administrator Assistant, where your organizational skills and friendly demeanor will help create a welcoming and efficient school environment. This vital role supports daily administrative operations, ensuring smooth communication, accurate record-keeping, and exceptional customer service for students, staff, and visitors alike. If you thrive in a fast-paced setting and are passionate about contributing to a positive school experience, this opportunity is perfect for you!Responsibilities<ul><li>Serve as the front desk ambassador, greeting visitors, students, and staff with professionalism and warmth</li><li>Manage multi-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette</li><li>Handle data entry tasks using computer literacy skills, including updating student records and administrative databases</li><li>Assist with bookkeeping duties utilizing QuickBooks or similar accounting software to track expenses and manage petty cash</li><li>Organize and maintain filing systems, ensuring documents are accurate, accessible, and properly stored</li><li>Schedule appointments and manage calendars for school administrators using Google Workspace or Microsoft Office tools</li><li>Support office management tasks such as ordering supplies, proofreading documents for accuracy, and managing office correspondence</li></ul>Experience<ul><li>Previous office or clerical experience in an educational or administrative setting is highly preferred</li><li>Demonstrated proficiency with computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and handling high-volume phone inquiries effectively</li><li>Bilingual abilities are a strong plus to assist diverse community members and enhance communication</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment</li><li>Familiarity with bookkeeping software such as QuickBooks or similar platforms is advantageous</li><li>Personal assistant or calendar management experience will support seamless daily operations</li></ul>This paid position offers an engaging environment where your administrative expertise directly impacts the success of our school community. We value proactive individuals who excel at multitasking, possess excellent communication skills, and are eager to support our educational mission through dedicated office management. Join us to make a meaningful difference every day!Job Type: Full-timePay: $44,064.56 - $53,067.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Moore Haven, FL 33471

School Administrator Assistant

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Administrative Assistant (26-27 School Year) (1629)

Administrative/Registrar Assistant

Administrative Assistant

Administrative Assistant/Receptionist

Administrative Assistant

Administrative Assistant – Head of School Office

School Administrator Assistant