school attendance secretary

Frederick County Public Schools

<div></div><div><ul><div><div>JobID: 17751</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary - 12-Months<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 Tuscarora High School<br>
</div><div><b>
Date Available:</b><br>
 06/01/2026<br>
</div><div><b>
Closing Date:
</b><br>
 04/21/2026<br>
</div>
 <b>Work Year Calendar and Hours</b><br>
<ul><li>12-month position (244 days / year), 7 hours per day</li>
<li>Daily Work Hours: <b>TBD</b></li>
</ul>
<br>
<i>For more information about employee benefits please go to: </i><i>www.fcps.org/benefits</i><br>
<br>
<b>Salary</b><br>
<ul><li>Support Salary Scale Grade S10: <b>$26.80 per hour; starting</b></li>
</ul>
<br>
<i>Under the Fair Labor and Standards Act this position is </i><b><i>non-exempt</i></b><i> from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System. </i>P<i>lease see linked salary scale for the full range.</i><br>
<br>
<b>Role</b><br>
<br>
Under the direction of the Principal, this position manages the main office of a school and renders administrative assistance to the principal and other members of the school staff. This position requires a high level of secretarial skill and experience.<br>
<br>
<b>Essential Functions</b><br>
<br>
Reporting directly to the Principal, the Administrative Secretary performs the following duties:<br>
<ul><li>Uses experience and judgment to resolve problems and prioritize work on behalf of the school.</li>
<li>Maintains proficiency in the use of technology to meet administrative needs.</li>
<li>Maintains consistent and reliable attendance.</li>
<li>Manages an office under the direction of an Administrator; trains and supervises staff.</li>
<li>Maintains financial records/reports, payroll records, school funds, and student activity funds.</li>
<li>Composes routine correspondence.</li>
<li>Orders and receives supplies and checks invoices.</li>
<li>Prepares, types, and proofreads letters, memos, reports and presentations, observations and evaluations.</li>
<li>Effectively uses the automated purchasing system, student information system, and substitute calling system.</li>
<li>Maintains filing systems, attendance reports, logs, and trip records.</li>
<li>Answers telephone, takes messages, greets visitors, makes appointments, and gives information.</li>
<li>Distributes mail and supplies.</li>
<li>Prepares materials for meetings, conferences, and workshops.</li>
<li>Operates various office machines and trains others.</li>
<li>Assists in scheduling use of facilities.</li>
<li>Maintains property accountability.</li>
<li>Assists with student registration.</li>
<li>Assists with procuring substitutes.</li>
</ul>
<br>
<b>Performs other duties as assigned by the Principal.</b><br>
<br>
<b>Required Qualifications</b><br>
<ul><li>High school diploma or equivalent (G.E.D.).</li>
<li>Five (5) years of secretarial experience.</li>
<li>Demonstrated proficiency in the use of office technology to meet administrative needs.</li>
<li>Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.</li>
<li>Demonstrated ability to maintain confidentiality.</li>
<li>Demonstrated ability to communicate clearly and concisely in oral and written form.</li>
<li>Demonstrated ability to work under pressure and maintain flexibility.</li>
<li>Demonstrated strong human relations skills.</li>
<li>Demonstrated proficiency in business math.</li>
<li>Capable of performing the essential functions of the position with or without reasonable accommodations.</li>
<li>Regular and predictable attendance.</li>
</ul>
<br>
<b>Preferred Qualifications</b><br>
<ul><li>Working knowledge of the general organization and functions of the major units of FCPS.</li>
<li>Demonstrated net keyboard rate of 55 words per minute, demonstrated proofreading proficiency, and creation of a table in a word processing program.</li>
<li>Demonstrated ability to prepare bank deposits, and post debits and credits to the financial records.</li>
<li>Demonstrated ability to manage the office, train, and supervise staff.</li>
<li>Demonstrated ability to anticipate work demands and to be pro-active.</li>
<li>Demonstrated evidence of continuous professional growth.</li>
<li>Demonstrated strong human relations skills, with adults and students, which have created a positive and inviting work environment.</li>
<li>Demonstrated ability to work independently with a minimum of supervision.</li>
<li>Familiarity with the FCPS policies, goals and programs.</li>
</ul>
<br>
<b>FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER</b><br>
<br>
<b>THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT&rsquo;S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.</b></div></ul></div><p></p>

Administrative Secretary, School

Prince George's County Public Schools

<div></div><div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div></div><div></div><div><div><div><div><div><div><div><p><b><br>
Job Title</b></p><div></div><p> School Secretary II (12-Month)</p></div><br>
<br>
<div></div><div><p><b>
Location</b></p><div></div><p> New Carrollton, MD, US</p></div><br>
<br>
<div></div><div><p><b>
Organization Name</b></p><div></div><p> Lamont ES</p></div><br>
<br>
<div></div><div><p><b>
Department Description</b></p></div><p></p><div><div><p><b><i><br>
POSITION SUMMARY:</i></b></p><p>
The School Secretary II performs responsible secretarial and clerical work in an elementary, middle or high school. Employees in this class include the head secretary in an elementary school and the most responsible secretarial position in a middle or high school such as the head secretary in the main office or<b> </b>the secretary to the Principal. Work may include assignments in support of other administrative program activities such as data entry, guidance and library. Employees whose positions are assigned to this class are expected to exercise considerable initiative and mature judgment. Supervision may be exercised over subordinate clerical personnel. The work is performed under the general supervision of a Principal or Vice Principal.<br>
</p></div></div><br>
<br>
<div></div><div><p><b>Brief Description</b></p></div><p></p><div><div><p><br>
This is an ACE-AFSCME, Local 2250, 12-Month Position, Pay Table 700, Grade 15</p>
<p>Hourly Range: $22.13 - $44.16</p>
<p><b>CLOSING DATE: April 17, 2026</b></p>
<p><b>Bilingual candidates are encouraged to apply.</b></p></div></div><div></div><div><p><b><br>
Detailed Description</b></p></div><p></p><div><div><p><b><i><br>
DUTIES &amp; RESPONSIBILITIES:
</i></b></p><p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
</p><ul><li><p>Serves as secretary to a Principal and relieves him of many administrative details as assigned;
</p></li><li><p>Screens visitors entering the school building, ascertains the nature of their business and directs them to the proper person or room;
</p></li><li><p>Supervises the work of subordinate clerical staff and student assistants;
</p></li><li><p>Maintains student attendance records and prepares related reports;
</p></li><li><p>Processes student enrollments, transfers and withdrawals;
</p></li><li><p>Posts employee time records and prepares payroll form;
</p></li><li><p>Prepares requisitions for supplies and equipment;
</p></li><li><p>Maintains inventories and keeps textbook records;
</p></li><li><p>Compiles and types a variety of records, reports, memoranda and teaching materials;
</p></li><li><p>Operates office machines in duplicating forms, memoranda and other materials;
</p></li><li><p>Organizes and maintains office files and records;
</p></li><li><p>Coordinates the requisitioning of films and materials;
</p></li><li><p>Answers requests for information requiring knowledge of general school practices, policies and activities;
</p></li><li><p>Processes a variety of student and school administrative information and data using remote terminals;
</p></li><li><p>Administers first aid to students and contacts parents regarding student absences or illness at school;
</p></li><li><p>Maintains health records;
</p></li><li><p>Secures services of substitute teachers;
</p></li><li><p>Opens and screens mail;
</p></li><li><p>Maintains accounts of fees collected in the school;
</p></li><li><p>Performs bookkeeping duties, including handling monies and making financial reports; and</p></li><li><p>
Performs other general office and related duties as assigned.</p></li></ul></div></div><div></div><div><p><b><br>
Job Requirements</b></p></div><p></p><div><div><p><b><i><br>
QUALIFICATIONS:</i></b><b><i>
</i></b></p><p>The requirements listed below are representative of the knowledge, skill, and/or ability required.
</p><ul><li><p>Good knowledge of office terminology, procedures and equipment and business arithmetic and English;
</p></li><li><p>Some knowledge of elementary bookkeeping;
</p></li><li><p>Some knowledge of school office routines;
</p></li><li><p>Ability to follow oral and written directions;
</p></li><li><p>Ability to get along well with others;
</p></li><li><p>Ability to maintain complex clerical records and prepare reports from such records;
</p></li><li><p>Ability to make decisions in accordance with laws, ordinances, regulations and established procedures where errors could easily result in additional costs to the school;
</p></li><li><p>Previous experience in or ability to learn information processing and data entry from remote terminals;
</p></li><li><p>Ability to plan and supervise the work of others; interest in, and understanding of children;
</p></li><li><p>Ability to type at the established rate of speed; and</p></li><li><p>
Ability to use sound judgment; tact and courtesy; and must be in good physical condition.
</p></li></ul><p><b><i>EDUCATION REQUIREMENTS:</i></b></p><p>
High school graduate with considerable progressively responsible experience in clerical work, some of which shall have been at the level of School Secretary I, with business school training highly desirable; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
</p><p><b><i>CERTIFICATION REQUIREMENTS:</i></b><b><i>
</i></b></p><p>None required.</p><p><b><i>
SUPERVISORY RESPONSIBILITIES:</i></b></p><p>
No direct supervisory responsibilities.</p><p><b><i>
PHYSICAL DEMANDS:</i></b></p><p>
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
</p><p>While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception.While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.</p><p><b><i>
WORKING ENVIRONMENT:</i></b></p><p>
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.</p><p><b><i>
ADDITIONAL INFORMATION:</i></b></p><p>
None.</p></div></div><div></div><div><p><b><br>
Additional Details</b></p></div><p></p><div><div><p><br>
Direct Deposit is expected as a condition of new hire employment.</p><p>
As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.</p></div></div><div></div><div><p><b><br>
How To Apply</b></p></div><p></p><div><div><p><b><br>
Support:</b></p><p>
To submit an application online select apply.
</p><p>Please complete ALL sections and provide applicable details to ensure full consideration. If you need assistance with submitting your application online, please contact the cristel.castillo@pgcps.org .</p><p>
Appropriate accommodations for individuals with disabilities are available upon request.</p></div></div><div></div><div><p><b><br>
Minimum Salary</b></p></div><br>
<br>
<p></p><div><p><b>
Maximum Salary</b></p></div><br>
<br>
<p></p><div><p><b>
Currency</b></p><div></div><p> USD</p></div><div></div><div><p><b><br>
Shift Work Preferences</b></p></div><br>
<p></p><div><p><b>
Certified Teacher?</b></p></div><br>
<p></p><div><p><b>
Certification Subject Areas</b></p></div><p></p><div><p><b><br>
Amount of Travel</b></p></div></div></div></div></div></div></div></div><p></p>

School Secretary II (12-Month)

East Syracuse Minoa Central School District

<p>This 12-month position is located at Minoa Elementary School in the East Syracuse Minoa school district, and primarily handles clerical, business and administrative functions. The position is responsible for handling administrative details by arranging conferences and appointments, updating and maintaining student data, directing inquiries or problems to appropriate school officials and generally assisting the school administrator. Work frequently involves contacts with faculty, students, parents and visitors.</p><p>Candidates will be hired provisionally. The successful candidate must take and pass a civil service exam for the School Secretary I title.</p><p><b>TYPICAL WORK ACTIVITIES</b></p><p>Making appointments, receiving calls and callers and referring them to the proper individuals.</p><p>Types correspondence, reports and evaluations.</p><p>Composes and types routine letters of inquiry or response.</p><p>Assists in the preparation of reports, bulletins, and other material by gathering information from reports, requesting and controlling the return of information, and by typing and assembling the finished product.</p><p>Supervises and/or assists in the maintenance of various school files and records, which may include dally student attendance reports, posting of final grades, leaves of absence, sick and personal days, teacher attendance, etc.</p><p>Prepares, processes, and may authorize purchase requisitions and vouchers.</p><p>Informs staff of office and school procedures, programs and activities.</p><p><b>FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS</b></p><p>Good knowledge of secretarial practices.</p><p>Good knowledge of office terminology, procedures, and equipment.</p><p>Good knowledge of English grammar and composition.</p><p>Good knowledge of typing techniques and practices.</p><p>Good knowledge of business arithmetic.</p><p>Ability to edit written material for grammatical and composition errors.</p><p>Ability to compose routine correspondence.</p><p>Ability to collect requested information for reports.</p><p>Ability to maintain a variety of school records.</p><p>Ability to prepare and process necessary personnel forms.</p><p>Ability to operate a variety of office machines and equipment.</p><p>Ability to communicate effectively with the public, students, professional and support services staff.</p><p>Ability to maintain confidentiality of records and office business.</p><p><b>MINIMUM QUALIFICATIONS</b></p><p>Promotion:</p><p>A) One (1) year of continuous permanent competitive class status in the title of Typist II or,</p><p>B) Two (2) years of continuous permanent competitive class status in the title of Typist I or Stenographer I.</p><ul><li>Two (2) years of office experience, or its part-time equivalent, which must have included typing and clerical work as a primary function of the job; or,</li><li>An Associate's degree in Business or Administrative Assistant, or a closely related field, which must have included coursework in typing, keyboarding and/or word processing.</li></ul><p>Job Type: Full-time</p><p>Pay: From $41,457.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

School Secretary I

Montgomery County Public Schools, MD

<div><p><b>FY26: School Secretary I, Takoma Park ES, 8hr/10mo, Ad Closes 4/22/26</b></p><p></p><div><b>
Job Specific Information</b><b>:</b> The wage range for this position is between $22.68 and $31.83 per hour, based on years of service. For information about benefits, please follow the link below. https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view<div>
</div></div><div><b>
MCPS Official Job Description</b><p><b>
Summary Description:</b><br>
Under general supervision, performs general office work in a school. The work of the class consists of varied general office duties involving skilled operation of office equipment, standard office procedures and responsible contacts with students, parents and others. Workers maintain and report attendance, type reports, answer phones and take messages, photocopy and assemble materials, and maintain files. The work requires prior office clerical experience and the ability to acquire word processing skills. Fully experienced workers use initiative and independent judgment to follow through on matters to see that assigned tasks and activities are completed. Physical Demands: Designated positions may require the sustained operation of keyboard devices. Special Requirements:</p></div><div></div><div><p><b><br>
Knowledge Skills Abilities:</b><br>
Working knowledge of business English, spelling, and arithmetic. Working knowledge of modern office practices and procedures. Ability to make minor decisions in accordance with established policies and procedures and to apply these to work problems. Ability to maintain clerical records and prepare routine reports from such records. Ability to maintain good relationships with the general public. Ability to communicate effectively with staff, parents, students, members of the community and others. Skill in the operation of a typewriter, and of a computer terminal to perform word-processing or data system tasks. Excellent human relations skills. Computer skills including word processing and database required, and experience with existing MCPS databases including: OASIS, OSS, SIMS, etc.. Knowledge of and the ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
<br>
<br>
<b>Education Training Experience:</b><br>
High School or GED diploma required. One year experience in performing responsible clerical and secretarial work in a busy office environment. Other combinations of education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.Certificate License:None</p><div><br>
</div></div><p><b>
Job</b><b>:</b> Clerical/Secretarial</p><p><b>
Job Grade</b><b>:</b> 12 Senior Qualified</p><p><b>
Organization</b><b>:</b> Takoma Park Elementary School</p><p><b>
Primary Location</b><b>:</b> Takoma Park</p><p><b>
Schedule</b><b>:</b> Full-time | 1.000 (80 hours bi-weekly)</p><p><b>
Working Months</b><b>:</b> 10</p><p><b>
Shift</b><b>:</b> Day Job</p><p><b>
Job Posting</b><b>:</b> Apr 13, 2026, 10:30:19 AM - Apr 22, 2026, 10:59:00 PM</p></div>

FY26: School Secretary I, Takoma Park ES, 8hr/10mo, Ad Closes 4/22/26

Willard R-2 School District

<div></div><div><ul><div><div>JobID: 2879</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Clerical/Secretary - 10 months<br>
</div><div><b>
Date Posted:</b><br>
 4/10/2026<br>
</div><div><b>
Location:</b><br>
 South Elementary</div><div></div><div><b><br>
Position: Elementary Attendance and Accounts Payable Secretary</b><br>
<br>
<b>Qualifications:</b></div><div><b>
1. Education Level: High School Diploma or equivalent (GED), Associates Degree preferred</b><br>
<b>2. Certification: None</b><br>
<b>3. Experience Desired: Minimum of 3 years experience in a clerical or business/finance role</b><br>
<br>
<b>General Summary: Building secretaries act as gatekeepers for the building. They screen, manage and troubleshoot the foot traffic in their building to ensure the safety of their students and staff. They provide assistance to the building administrator as well as building employees. Deadlines dictate priorities which contribute to a fast paced environment at times. In this position distractions are inevitable. It is important to be flexible, detail oriented and maintain strong organizational skills. It is equally important to be goal driven and maintain a high level of professionalism while adhering to Board policy.</b></div><div><b>
Performance Responsibilities:</b></div><ul><li><b>
Must be able to type at an acceptable rate with good grammatical structure</b></li><li><b>
Promotes a welcoming environment by modeling a positive demeanor to students, staff and patrons of the community</b></li><li><b>
Proficient in the use of phone, internet, email, Microsoft Office and Google applications</b></li><li><b>
Maintain confidentiality</b></li><li><b>
Ability to multi-task and produce documents accurately and efficiently</b></li><li><b>
Quick to learn new software programs</b></li><li><b>
Demonstrates trustworthiness, honesty and loyalty</b></li><li><b>
A strong work ethic with superior work attendance history</b></li><li><b>
Register/Enroll PK-4th grade students in seated or virtual instruction using our digital enrollment process</b></li><li><b>
Assist with screenings for PK and Kindergarten students</b></li><li><b>
Maintain all student records, to include withdrawals, transfers, attendance, discipline, grade reporting student placement and all matters reportable through Core Data</b></li><li><b>
Provide assistance in the creation and preparation of the master schedule</b></li><li><b>
Manage and monitor visitors in building through the Raptor system</b></li><li><b>
Serve as message center for all staff, parents, patrons and vendors and direct information appropriately</b></li><li><b>
Must be able to collect, count, distribute money and prepare building bank deposits as needed</b></li><li><b>
Assist building principal with organizing and coordinating building events, special projects, fundraisers and district initiatives</b></li><li><b>
Manage and trouble-shooter all building copier issues</b></li><li><b>
Manage and monitor the building security camera system</b></li><li><b>
Maintain building keys and check out procedures</b></li><li><b>
Assist with preparing and directing phone tree procedures</b></li><li><b>
Provide areas of support for nurses, food service, ISS, bus duty and lunch duty</b></li><li><b>
Assist with data collection of student assessment data (NWEA) for digital imports</b></li><li><b>
Support other school buildings with clerical help as needed</b></li><li><b>
Assist with Social Media, yearbook and publications</b></li><li><b>
Cross train with other clerical staff in the building</b></li><li><b>
Assist staff and building administrator with ordering materials and supplies</b></li><li><b>
Prepare and reconcile vendor invoices and credit card statements for payment</b></li><li><b>
Manage and reconcile building budgets and student activity accounts</b></li><li><b>
Assist in compiling annual building inventory</b></li><li><b>
Track and assist staff with end of year check out procedures</b></li><li><b>
Manage employee time clock and employee absences through district software programs as well as communicate with Human Resources and Payroll as needed</b></li><li><b>
Oversee substitute management program for the building</b></li><li><b>
Maintain petty cash in accordance with Board policy</b></li><li><b>
Process first class and inter-school mail and distribute to staff accordingly</b></li><li><b>
Assist building administrator with disseminating information via physical or electronic mail</b></li><li><b>
Prepare and make verbal announcements as needed</b></li><li><b>
Assist with other duties as assigned</b></li></ul><div></div><div><b><br>
Type of Position: Hourly</b></div><div><b>
Term of Service: 220 days / 230 days / 240 days  At Will employee</b></div><div><b>
Salary Schedule: Clerical</b></div><div><b>
Reports to: Building Principal</b></div><div><b>
Evaluated by: Building Principal</b></div></div></ul></div><p></p>

Elementary Attendance and Accounts Payable Secretary

North Hills School DIstrict

<div></div><div><ul><div><div>JobID: 597</div></div><br>
<p></p><div><div><b>
Position Type:</b><br>
 Secretarial/Clerical/Secretary - 12-Months<br>
</div><div><b>
Date Posted:</b><br>
 4/13/2026<br>
</div><div><b>
Location:</b><br>
 North Hills Senior High School</div><div><br>
POSITION: 12-Month Secretary &ndash; North Hills High School</div><div><br>
 Minimum Qualifications:</div><div>
1. high school diploma or G.E.D.;<br>
2. two years' secretarial experience;<br>
3. knowledge of Google Suite Applications preferred;<br>
4. ability to work with others;<br>
5. excellent interpersonal skills;<br>
6. multi-tasking</div><div><br>
This position supports the High School Administrators in all aspects of school administration; duties include but are not limited to handling phone calls, greeting visitors, data entry and recordkeeping of student and staff information, and any other duties as assigned by administration.</div><div>
Hours: 6:30 a.m. &ndash; 3:00 p.m. with a one-hour unpaid lunch</div><div>
Compensation:</div><div>
o $17.71/hour, 7.5 hours/day, 260 days/year<br>
o Individual health, dental and vision insurance at nominal contribution; option to waive individual health insurance for cash payment<br>
o Up to 13 PTO days; up to 10 vacation days in first 5 years of employment; 13 paid holidays<br>
o PSERS Retirement System</div></div></ul></div><p></p>

High School Secretary

Nine Mile Falls School District

<div><p><b>Job Posting # 84-25/26</b></p><p><b>
Job Title:</b> Elementary School Secretary</p><p><b>
Open: </b>4/6/2026</p><p><b>
First File Review of &ldquo;In District&rdquo; Applicants: 4</b>/13/2026</p><p><b>
Closed:</b> Open Until Filled</p><p><b>
Keeping the School Day Running and Connected</b></p><p>
The front office is a steady point in an Elementary School (TK-5), as well as for our Family Partnership Program (K-8). Students come in with questions, families reach out for support, and staff rely on clear communication to keep the day moving. This role helps bring structure to that flow while making sure people feel welcomed and supported. The work is both practical and people-centered, requiring attention to detail and a calm, consistent presence.</p><p>
Over time, those daily interactions build trust and shape how students and families experience the school. This role supports the systems that keep the building running while also providing a reliable presence that others can count on. It is steady work with real impact, grounded in follow-through, sound judgment, and care for the school community.</p><p><b>
Salary:</b> The Hourly Rate range for the position is: Min. $23.36 - $30.48. Salary placement will be at Step 1 of the Nine Mile Classified Public Employees Association Collective Bargaining Agreement, unless documentation of experience is received per the Collective Bargaining Agreement. The Collective Bargaining Agreement and Salary Schedules can be reviewed from the Human Resources page of the Nine Mile Falls School District www.9mile.org</p><p><b>
Benefits:</b> Each employee shall accumulate up to twelve (12) days of sick leave per year. An employee employed less than a full work year shall be entitled to a proportionate part of the sick leave allowance. (Example: An employee working 10 months will receive 10 days of sick leave.) A maximum of three (3) Annual Leave days are provided for all employees based on the employee&rsquo;s scheduled employment hours per day to be used for an absence during work hours, or to be accumulated for the purpose of cash out.</p><p>
Employees anticipated to work more than 630 hours per year will be eligible for Benefits through the School Employees Benefits Board (SEBB). Standard benefits include Medical, Dental, Vision, Life Insurance, and Long-Term Disability. Positions anticipated to work 70 hours or more per month for at least 5 months over a 12-month period are eligible for Retirement through the State Department of Retirement Services.</p><p><b>
Schedule:</b> 8 hrs. per day (7:30 AM &ndash; 4:00 PM) pursuant to the 2025/2026 School Calendar. (Total Days in a Full Calendar - 210 Days)</p><p><i>
**One day every other week during the summer to sort mail and pick up phone messages. Time will be time sheeted and paid according to the time worked up to 10 additional hours.</i></p><p><b>
Work Begins:</b> April 27, 2026, Days for Training available second week of April.</p><p><b>
Work Location:</b> Nine Mile Falls Elementary</p><p><b>
Nature and Scope of Job: </b>(1-2 sentence summary of position):<br>
The school secretary provides a variety of office secretarial, bookkeeping, and administrative duties which require a broad knowledge of both secretarial and clerical practices and procedures. The position serves as secretary to two school programs and their principal and staff. The position requires a thorough knowledge of all school functions, procedures, building facilities, and applicable district and school rules, regulations and policies. The individual will establish and maintain a good rapport and helpful, congenial atmosphere for students, staff, and all individuals who enter the building. A high degree of technical and communication skills are necessary to successfully perform such duties and responsibilities as assigned by the building principal.</p><p><b>
Position Reports To:</b> Heather Gamboa, Principal</p><p><b>
Classification:</b> School Secretary</p><p><b>
Primary Job Functions</b></p><ul><li>
Daily and continual recordkeeping of student attendance.</li><li>
Maintenance of the building calendar.</li><li>
Coordinating and managing daily office operation.</li><li>
Assist in promoting a positive public relations image.</li><li>
Answer telephone, greet visitors, record and deliver messages.</li><li>
Maintain confidentiality of all information.</li><li>
Uses PC computer. Proficient in use of Microsoft Office Suite, Google Suite, and student data applications such as Skyward.</li><li>
Maintain accurate and current files pertaining to office business.</li><li>
Maintain accurate, up-to-date, student information in electronic student data system. Produce reports from system as needed.</li><li>
Responsible for the creation and maintenance of student records including discipline, health, and cumulative files for current and past students.</li><li>
Collaborate with secretaries from other buildings.</li><li>
Enroll, transfer, and withdraw students.</li><li>
Maintain health room/assist with ill/injured students/call parents if needed.</li><li>
Disperse medications to students following established procedures.</li><li>
Produce/file/download various state reports.</li><li>
Assist with the maintenance and operation of the building&rsquo;s office machines (copiers, printers, laminators, phone system, alarm system, bell system).</li><li>
Assist with staff Absences/Substitutes: Maintain records of classified and certified absences, monitor substitute calling system, call guest teachers and classified substitutes when system has not filled position. Greet/orientate substitutes as they arrive daily.</li><li>
Maintain communication with the district&rsquo;s schools and administration office.</li><li>
Assist with sorting and distributing mail.</li><li>
Receipt payments and prepare building deposits no less than weekly.</li><li>
Other duties as assigned by principal and/or principal&rsquo;s designee.</li></ul><p><b>
QUALIFICATIONS</b><br>
Minimum Required Qualifications (Traits, Education, Experience, Training, physical requirements, etc.):</p><ul><li>
High school diploma or equivalent.</li><li>
Para Educator/Instructional Assistant/Secretarial applicants must provide documentation of a passing grade on:</li><li><ul><li>
ETS Parapro Assessment (455); or</li><li>
Pearson Paraprofessional Assessment (220)</li><li>
Unofficial Transcript of an Associate of Arts degree; or</li><li>
Have earned seventy-two quarter credits or forty-eight semester credits at an institution of higher education (provide unofficial transcript); or</li><li>
Completed a registered apprenticeship program.</li></ul></li><li>
WSP/FBI Fingerprint Clearance.</li><li>
Demonstrated aptitude and competence for assigned responsibilities.</li><li>
Education, experience, or formal training to perform required duties of the position.</li><li>
Proficient use of office machines and computers.</li><li>
Knowledge and proficiency in word processing (40+ WPM), database, and spreadsheets. Demonstrated skill in Microsoft Office Suite Applications.</li><li>
Demonstrated use of proper grammar, sentence structure, punctuation, spelling, and proofreading skills.</li><li>
Ability to work independently, organize systems, meet deadlines, and be self-motivated.</li><li>
Demonstrated skills in attention to detail.</li><li>
Work with colleagues in a collaborative manner and is a positive team builder.</li><li>
Meet multiple demands in a pressure situation and maintain high levels of quality work.</li><li>
Maintain confidentiality.</li><li>
Ability to deal with the public, other agencies, and district employees in a positive and productive manner.</li><li>
Ability to approach, request, and follow up with staff and administrators on paperwork and state reports in order to meet specified deadlines.</li><li>
Communicate clearly, orally and in writing.</li><li>
Keyboarding speed, Word and Excel Skills tests may be required as part of the interview process.</li></ul><p>
 <b>DESIRED QUALIFICATIONS</b></p><ul><li>
Skyward experience preferred.</li><li>
Ability to organize and prioritize workload.</li><li>
Self-motivated and self-starter.</li><li>
Enjoys working with a wide array of people in a friendly manner.</li><li>
Ability to work and produce without direct supervision.</li><li>
Possess good judgment in making sound decisions and proactive problem solving.</li><li>
Desire to contribute as a &ldquo;team member&rdquo;.</li><li>
Work well under pressure with the ability to meet deadlines.</li><li>
Ability to stay composed under pressure of multiple tasks.</li></ul><p><b>
Equipment Used</b><br>
Computer, ten-key, copy machine, cash register, laminator, telephone system, alarm system, fax machine, intercom system, and other technologies as needed/added.</p><p><b>
Environmental Demands:</b></p><ul><li>
Air-conditioned building</li><li>
Fluorescent LED lighting</li><li>
Exposure to visual display terminal</li><li>
Prolonged sitting</li></ul><p><b>
APPLICATION STEPS</b></p><p>
Submit a complete application through RedRover.</p><p><b>
Upon Hire:|</b><br>
If an offer of employment is made, new employees must complete a background check for criminal history, including a fingerprint check by the Washington State Patrol and the Federal Bureau of Investigation. Any offer of employment is contingent upon the successful outcome of the criminal history background check and approval by the Nine Mile Falls School District Board of Directors.</p><p><b>
In the Nine Mile Falls School District</b></p><p>
&hellip; each student will succeed</p><p>
&hellip; effective instruction is paramount</p><p>
&hellip; quality leadership matters</p><p>
&hellip; reflection improves our practice</p><p>
&hellip; we are each other's best resource</p><p>
&hellip; positive relationships are foundational to our success</p><p><b>
We continue to act in a way that matches our beliefs.</b></p><p><b>
For questions, please contact:</b><br>
Kyle Stussi, Human Resources Specialist<br>
(509) 340-4302</p><p>
The Nine Mile Falls School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:</p><p><b>
Title IX and Civil Rights Compliance Coordinator</b><br>
<b>Jeff Baerwald</b><br>
10110 W Charles Road<br>
Nine Mile Falls WA<br>
99026<br>
509-340-4300<br>
JBaerwald@9mile.org</p><p><b>
Section 504/ADA Coordinator</b><br>
<b>Michelle Mace</b><br>
10110 W Charles Road<br>
Nine Mile Falls WA 99026<br>
509-340-4300<br>
MMace@9mile.org</p></div>

Elementary School Secretary - NMFE

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